ARBA – Daily Operation Process (Admin Part)

7/24/2019 ARBA Daily Operation Process (Admin Part)

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ARBA Office Management, HR & Admin and Accounting

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ARBA Daily Operation ProcessOffice Management, Human Resouces & Admin and Accounting

ARBA Contact

Vivien Ho Business Manager

Email: [email protected]

Mobile: 852 6338 8996


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Table of Contents

ARBA CONTACT 1

BUSINESS REGISTRATION (BR) 5

ANNUAL RETURN 5

PROFIT TAX 5

ANNUAL EMPLOYERS RETURN (IR56A & IR56B) 5

EMPLOYEE COMPENSATION INSURANCE 5

OFFICE MANAGEMENT TASKS 6

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ACCOUNTING - INCOME 36

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ACCOUNTING EXPENSE 42

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ARBA LOGIN, USERNAME & PASSWORD 48

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ARBA USEFUL CONTACT 51

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Business Registration (BR)

The date of expiry is September 21, 2015, we need to renew the BR on or before August 21, 2015.

Annual Return

We will receive a Aunnual Return letter from government in September, just need to pass it to audit firm and they will prepare the

related documents for us.

Profit Tax

We have already settled 2013 2014 profit tax (two installments). The installments will be on January and April.

Annual Employers Return (IR56A & IR56B)

We can use eTax to file the IR56A & IR56B and submit the file using Sunnys eTax account.

We have to report the employee on IR56A & IR56B if he / she is

- single and paid an annual income of HKD 120,000 or more or

- married (regardless of amount) or

- a part-time staff (regardless of amount) or

-

a director (regardless amount)

Employee Compensation Insurance

The date of expiry is July 4, 2015, Ageas will send us renewal document before July.


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Office Management Tasks

Responsible DailyOnce aweek

Twice amonth

Once amonth

Every 3months

YearlyNon

scheduled /

By request

1. Rent

2. Management Fee

3. Demand for Rates andGovernment Rent

4. Office Cleaning Wendy

5. Water Ordering Wendy

6. Toner Ordering Wendy

7. Courier Erika

8. Stationery Ordering Erika

9. Snacks Ordering Erika

10. Business Card Chung


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DailyOnce aweek

Twice amonth

Once amonth

Every 3months

YearlyNon

scheduled /By request

11. Door Sticker Chung

12. Supplies related tocoffee machine

Erika

13. Broadband & BusinessLine

Wendy

14. CLP

15. Webx

16. Podio

17. United Conferencing N/A


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1. Rent

Payable to:Good Peace International Holdings Limited ()

Beneficiary bank name: Hang Seng Bank

Account no.:395-187669-001

Receive Debit Note from owner

Prepare cheque forthe rent payment

Deposit the chequeon or before 3th

Send to chequedeposit adviceto

the owner

Receive Receiptfrom owner

Filing


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2. Management Fee


MGT management office address:3/F, MG Tower, 133 Hoi Bun Road, Kwun Tong, Hong Kong

Receive Debit Note from Property

Management Limited

Prepare cheque forthe management fee

payment

Bring the chequewith the debit note tomanagement office

on or before 3th

The managementoffice will take a

copy & sign for theacceptance

Receive Receiptfrom Property

Management Limited

Filing(The acceptance and

the receipt)


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3. Demand for Rates and Government


Beneficiary bank name: Hang Seng Bank

Account no.:395-187669-001

Receive Debit Note from owner

Prepare cheque forthe demand for rates& Government rent

payment

Deposit the chequeon or before 10th

Send to chequedeposit adviceto

the owner


Filing


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4. Office cleaning

Cleaning lady name: Suki

Contact no.: 9714 3428

Working schedule: Monday, Wednesday & Friday (2hours per day)

Hourly rate: 90

Note: Use petty cash to pay for office cleaning fee.

Cleaning lady willcome on Mon, Wed

& Fri

Prepare a timesheetfor her

Prepare her paymentaccording to her

timesheet

Prepare anAcknowledgement

Receipt

Pay her by Cash andshe need to sign theAcknowledgement

Receipt

Filing(Acknowledgement

Receipt)


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5a. Water Ordering

Ordering hotline: 2210 3311

Outlet no.: 00165308 8

Company name: ARBA Holdings Limited

Contact person: Ms. Ho


Notes: Unit April 9, 2015: Water coupon: 84 (Expiry date: February 5, 2017)

Drinks Package: 15 (3 will be expired on August 14, 2015)

Bottle deposit is HKD 50. We have 3 bottles in the office, total HKD 150.

***Urgent delivery service is only available on Tuesday, and you need to place your order before Monday 5:00p.m..***

Bonaqua will call usevery Thursday

Place order(Water or drinks)

Your order will bedelivered on Friday,

usually around11a.m.

We need to stampfor acceptance

Filing(Order delivery

receipt)


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5b. Water and drinks coupons puchasing


Payable to:Swire Coca-Cola Hong Kong

Call ordering hotlineRequest a water or

drinks couponspurchase form

Send the form back

Prepare a cheuqefor the payment

Pass it to the staffwhen your order

delivered


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6. Toner Ordering


Sales: Ryan Yu

Email: [email protected]

Payable to:Wellent System Consultant Ltd ()

Brother e-Shop

http://www.brother.com.hk/eshop/zh/module/activationbymail/activation?link=1500f417ea53960c2ee5cffe14b8ca74

Username: [email protected]

Password: Alan1997

Printer & Toner model no.:

i )

HP LaserJet Pro 200 M251nw

- HP CF212a(131A) Yellow Toner for Pro200-m251/m276 ( 468)

- HP CF213a(131A) Magenta Toner for Pro200-m251/m276 ( 468)

-

HP CF211a(131A) Cyan Toner for Pro200-m251/m276 ( 468)

-

HP CF210x(131X) Black Toner for Pro200-m251/m276 ( 588)

i i) Fuji Xerox DocuPrint P158 b


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i i i) Brother MFC-K2320 InkBenefit

- Colour Ink LC665XL-C High Cyan Ink Yield Approx. 1,200 pages ( 95)

-

Colour Ink LC665XL-M High Magenta Ink Yield Approx. 1,200 pages ( 95)

-

Colour Ink LC665XL-Y High Yellow Ink Yield Approx. 1,200 pages ( 95)

- Colour Ink LC665XL-BK High Black Ink Yield Approx. 2,400 pages ( 150)


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Call ordering hotline Request a quotationSend the signedquotation back

Prepare a cheque forthe payment

Pass the cheque tothe courier when the

toner(s) delivered

We need to stampand sign foracceptance


receipt)


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7. Courier

i )

Online pick up form: https://hk.ta-q-bin.com/eng/req_pickup.aspx

Local documet:$17 (A4 Size)

Usually we useto delivery document to client only.

Fill in online pick upform

Fill in the courierform

Stick it on yourdocument / envelope

Courier come in andpick it up

Filing(Courier form)


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i i) SF Express (

)

Pick up Hotline: 2730 0273 / 6275 5911 ()

Contact person: Ms. Ho

Contact no.: 6338 8996Local document: $13 (under 1kg)

Notes: The document will be delivered on the next day.

Filing(Courier form)

Call SF Expresshotline

Request courier comein and pick up the

document

Fill in the courierform

Stick it on yourdocument / envelope

Courier come in andpick it up


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8. Stationary Ordering

i) Alexander Stationery Centre

http://www.a-s.com.hk/user.php

Username: arba

Password: alan1997

Ordering hotline:2753 5855 ()

Payable to:Alexander Stationery Centre

Free delivery if we purchse over HKD 600.

Select the itemsonline and add to

cart

Place your orderonline

The shop will calland confirm the

order

Prepare a cheuqe

for the payment

Pass it to the staffwhen your order

delivered


receipt)


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9. Snacks Ordering

i) Aeon Supermarket

https://www.aeoncity.com.hk/zh/index.html

Notes: Every Wednesday on sale.

i i) Park n Shop

http://www.parknshop.com/WebShop/index.do

Select the items

online and add tocart

Place your orderonline Select the deliverydate and time slot

Pay with credit cradFiling

(Order deliveryreceipt)


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10. Business Card

i) ePrint

https://customer.e-print.com.hk/webLogin.jsp

Username: vivienhpm

Password: alan1997

Style: DP-19 250g


The nearest shop: Kwun Tong Branch Shop B, G/F., Phase 4, Kwun Tong Industrial Centre, No. 436-446 Kwun Tong Road,

Kwun Tong (MTR Kwun Tong Station Exit D4)

Business hours: Mon Fri 09:00 21:00 & Sat 09:00 20:00

Tel: 2344 6668

Fax: 2344 6618


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Pick up your orderthe next day

Login to the ePrintplatform

Select Select

ePrint will call andconfirm the order

Place your orderFill in the ordering

form and upload thefile

Filing(Receipt)


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11. Door Sticker

i) LCD Digital Photo & Printing Design Company (referral by 3HK)

Contact: 9399 8828 (PC Tang)

Office: 2618 6928

Payable to: Lcd Digital Photo & Printing Design Company

Notes: Cost of the door sticker (23 x 110 cm: $63 & 72 x 110: $198) & Installation chargers ($500)


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Preapre the FileContact the printing

houseSend out the file(s)

Receive a quotationConfirm the orderInstallation

Receive invoicePrepare a cheque for

the paymentDeposit the cheque

Send to chequedeposit advicetothe printing house


Filing


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12. Supplies related to coffee machine

UCC coffee cream

i) Sogo

Notes: Original price: $36.9. One pack = 50 cups. If it is on sale, only $26.9.

UCC coffee / tea Capsule

ii) Broadway

Coffee machine model: Keurig BS200(Almond Beige)

Coffee / tea capsule type: K-cup

Notes: The capsule cost $72 per box. One box = 12 capsule.

For the coffee, we usually buy Organically Grown, Basic Roast & Italian Roast. For the tea, usually buy Green

Tea, Jasmine Tea & Oolong Tea.

Broadway membership: 9492 5717 (Mr. Chan)


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13. Broadband & Business Line

i) HKBN

Technical Hotline: 2199 8833

Account Manager: Candy Tam


Payable to:HKBN

Address: P.O. Box 4485 General Post Office, Hong Kong

***Broadband and business line payment, do not pay together with one cheque and make sure you have write the correct account no. at the

back. At least 3 working days to process your payment***

- Broadband Internet Service

https://statement.es.hkbn.net/estatement/index.jsp

Account no.: 008314713

Login password: alan1997

Monthly Fee:$248

- Business Tel Line Service

https://statement.es.hkbn.net/estatement/index.jsp

Account no.: 008309818

Login password: alan1997

Monthly Fee:$40


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i i) 3HK

Unit Manager: Kenneth Lam

Contact no.:9633 0914

Receive e-bil ls fromHKBN Prepare cheques forthe payment Send the cheques toHKBN P.O. Box

Filing(The invoices and the

cheque images)


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14. CLP

https://www1.clpgroup.com/clponline/tc/home.do

Account no.: 82842-07906-7

Login Password:alan1997

Payable to:CLP Power Hong Kong

How to make payment?

- Settle cheque payment at any cheque deposit machine of HSBC or BOCHK.

- Enter Account no. (82842-07906-7) and Cheque Amount and then insert the cheque.

- Done.

Receive e-bil l fromCLP

Prepare cheque forthe payment

Settle payment usingcheque deposit

machine

Filing(Cheque depositadvice)


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15. Webex

Webex email:[email protected]

Authorization form named: Credit_Card_Authorization - webex

Receive invoicefrom Webex

Fill in the credit cardauthorization form

Scan it

Send it back toWebex via Email

Create a expenserecord on Kashoo

Filing


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17. United Conferencing

http://www.unitedconferencing.com/schedule/

Access no.:5808 1825

Go to UnitedConferencing

website and clickschedule a call

Fill in the formReceive a conferencecall invitation emailwith an access code

Call the access no.and follow the

instruction

Join call

ARBA – Daily Operation Process (Admin Part)

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