APRIL 2019 TO MARCH 2020 - Port of Poole

Annual Marine Safety Report

Poole Harbour Commissioners

Document ID PHC PMSC – AMSR

Authorised By Duty Holders

Original Date April 2001

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Date Revised June 2020

Revised By Harbour Master

Review Due April 2021 1

APRIL 2019 TO MARCH 2020






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Chapter Contents Page

1 Executive Summary 4

2 Safety Management System 5

3 PHC Vessels Activity 5

4 Harbour Vessels Activity 9

5 Accidents & Near Miss Incidents 13

6 Enforcement 22

7 Personnel Safety 26

8 Notices & Memos 28

9 Training 29

10 Aids to Navigation 30

11 Hydrographic Survey 32

12 Dredging & Disposal 34

13 Pilotage 36

14 Poole Harbour Control 37

15 Risk Assessment 38

16 Document Review 39

17 Targets 39

18 External Audits 40

19 Emergency Exercise 42

20 SMS Key Performance Indicators (KPI) 43

21 SMS Improvements 45

22 Stakeholder Meetings 45






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Charts and Tables Page

A Mean Daily Recreational Activity 9

B Annual Craft Activity 10 C Poole Bridges Vessel Activity 11

D Poole Bridges Peak Activity 12 E Total Reported Accidents & Near Miss Incidents 13

F Breakdown of Reported Accidents 14 G Reported Accidents Involving Commercial Shipping 18

H Breakdown of Reported Near Miss Incidents 19 I Harbour Master Investigations 21

J Prosecutions 22 K Prosecutions Trend 23 L Byelaw Infringements 24

M Byelaw Infringements – Monthly Breakdown 25 N Personnel Safety Record 26

O Personnel Accident / Near Miss Summary 26 P Harbour Master Safety Notices & Memos 28

Q Courses & Training 29 R Aids to Navigation Defects 30

S Breakdown of Aids to Navigation Defects 31 T Aids to Navigation Serviced 32

U Survey Programme 33 V Maintenance Dredging Disposal 35 W Pilotage Statistics 36

X Risk Assessments Reviewed following an Incident 38 Y New Risk Assessments 38

Z Document Review 39 AA Targets - Previous Report 39

BB Targets - Current Report 39 CC Summary of Emergency Oil Pollution Response Exercises 42

DD Key Performance Indicator Results 43 EE Harbour Control Equipment Outage 44 FF Summary of SMS Improvements 45

GG Stakeholder Liaison Meetings 46






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1 Executive Summary

The Port Marine Safety Code (PMSC) applies to all harbour authorities in the UK that have statutory powers and duties. The Code is primarily intended for the ‘‘duty holder’’. For Poole Harbour this means Commissioners of the Harbour Board, both individually and severally, who are directly accountable for marine safety within Poole Harbour Commissioners area of jurisdiction. Within the Code harbour authorities must produce a Navigational Safety Management Plan (NSMP) with associated marine Safety Management System (SMS) that can be measured against the Code. This Plan was revised in March 2019 (Version 6). The SMS must have a regular and systematic review of performance and this annual report goes some way to achieving this by informing the Board of the work that has been undertaken in the Harbour Master’s Department during the reporting period, with particular emphasis on navigational safety. The report will:

• Confirm PHC continued compliance with the Port Marine Safety Code

• Confirm the continued effectiveness of the NSMP and SMS

• Summarise the activity of PHC vessels

• Provide statistical information on harbour vessel activity

• Consider accident and incident trends

• Identify and summarise improvement

• Consider Key Performance Indicators

• Update on previous targets

• Set targets for next period

• Advise on audits and review






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2 Safety Management System

The Safety Management System (SMS) aims to confirm the policies and procedures of Poole Harbour Commissioners within the structure of an integrated Navigational Safety Management Plan (NSMP). The SMS has been applied in accordance with the Port Marine Safety Code (PMSC), the standards as published in the NSMP, emergency plans, risk assessments and the Guide to Good Practice (GtGP).

The SMS is a series of dynamic documents that are available to employees and updated regularly to minimise the risk of accidents and incidents in Poole Harbour to As Low As Reasonably Practicable (ALARP).

The PMSC was last updated in March 2019 and the GtGP in February 2018. All Commissioners, as Duty

Holders of the Port Marine Safety Code, have signed that they have read and understood the updated versions and as a Duty Holder will comply with the requirements of the Code.

The Safety Management System continues to be dynamic and is regularly updated and improved with the

aim of maintaining and if required, improving navigational safety in Poole Harbour.

3 PHC Vessel Activity

Herbert Ballam

Formal risk assessment highlighted the need for

Poole Harbour Commissioners to provide a 24/7 towage service to assist with berthing operations

at the Port of Poole. The Herbert Ballam is the Poole Harbour Commissioners port tug operating

to the MCA Code of Practice for Small Commercial Vessels. This certificate is due for renewal August

2021. This important asset provides mitigation against vessel and berth damage and reduces the

consequences of vessel breakdowns, groundings and inclement weather.

The Herbert Ballam is also a certified pilot boat and in 2012 a 15-year survey was completed.

The vessel is also used for the following:

• Aids to Navigation maintenance • Work platform






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C H Horn

This vessel was sold in February 2020. All dredge work previously undertaken by this

vessel will be outsourced going forward.

Rough Ryder

This versatile workboat vessel is used on a regular basis, undertaking any task within her capability.

This vessel operates under the MCA Code for Small Commercial Vessels.

Tasks include:

• Aids to Navigation maintenance

• Moorings maintenance

• Pollution response

• Emergency response

• Light towage

• Survey work

• Work platform • DWFRS transportation

• Dorset Police transportation






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Barracuda

This vessel is one of two pilot vessels operated by PHC as the Competent Harbour Authority for

pilotage as per the 1987 Pilotage Act.

The vessel was purchased in 2016 as part of the PHC vessel replacement programme. She is coded under the MCA pilot boat certificate which is due for renewal in Nov 2021. The vessel

completed her out of water intermediate survey in Nov 2019 and latest annual survey in March

2020.

Barracuda is also tasked with:

• Harbour Patrol duties

• Personnel transfer • Escort vessel duties

Vanguard This is the other vessel used to provide a pilotage service within the Competent Harbour Authority pilotage district.

This vessel is coded under the MCA workboat certificate (pilot boat endorsement) and her

next renewal is due April 2022. Out of water, intermediate survey, was completed October

2019. Latest annual survey completed March 2020.

Vanguard is also the primary patrol vessel due

to her design and rapid response. As such she is coated in more visible colours.

Vanguard is also tasked with:

• Escort vessel duties • Pollution response

• Personnel transfer • Emergency response

• DWFRS transportation • Dorset Police joint patrols

• SIFCA joint patrols






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Vixen

This vessel is an Atlantic 75 (ex RNLI Inshore lifeboat)

primarily used for patrol work, providing a fast situation response and interception capability,

especially in the shallower parts of the harbour and due to low air draft can access the Backwater Channel

at all states of tide with bridges down.

This vessel is also tasked with:

• Emergency Response

• Safety Boat • Pollution Response

• Survey Work • Byelaw Enforcement

• Moorings Inspection Work

• DWFRS Transportation

Viper

This Personal Watercraft (PW) is very effective resource for PW Byelaw enforcement and is normally only used during the busy season from Easter through to the end of September but can be made available throughout the year. The vessel is also useful as a first responder to any reported incident.

Sir William

This vessel is the hydrographic survey vessel used by

Poole Harbour Commissioners to supply the Harbour Master’s department and the UK

Hydrographic Office with data throughout the year. This data is used to inform masters, pilots and Harbour Control of the latest known depths especially in the main shipping channels. The UKHO update Admiralty charts based on this supplied information.






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4 Harbour Vessels Activity

A recreational boat survey is normally undertaken annually during a 31-day period over the summer from

two points in the Harbour (Harbour Entrance and Lake Pier). A variety of vessel types are counted over the same pattern of days each year (3 Mondays, 3 Tuesdays, 4 Wednesdays, 4 Thursdays, 5 Fridays, 7

Saturdays and 5 Sundays). The 2019 survey started on Saturday 15th June and ended on the Bank Holiday Monday, 26th August. This survey provides a snapshot of vessel activity only.

A Mean Daily Recreational Activity

Note – No survey was undertaken at the Harbour Entrance in 2016.

2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

Harbour Entrance 578 510 439 535 404 354 421 528 539

Lake Pier 186 186 164 100 186 174 176 124 156 185

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B Annual Craft Activity (Excluding shipping)

5% decrease in number of recorded launches from Baiter Slipway

10% increase in number of annual harbour dues 5% decrease in number of daily harbour dues 45% increase in number of PW permits 40% decrease in waterski permits 35% increase in number of kitesurf permits

2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

Baiter Slipway Launches 5965 3707 4054 2927 2300 2261 2011 1809 2030 1897 2140 2043

Harbour Dues (Annual) 3732 2966 3575 3432 3857 3368 4033 3324 3523 3877 3526 3889

Harbour Dues (Daily) 4247 3929 3722 4365 4130

PW Permits 41 31 177 151 104 130 134 205 160 245 159 230

Waterski Permit 30 22 20 29 17

Kitesurf Permits 199 175 106 122 85 114

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C Poole Bridges Vessel Activity

The number of vessels transiting Poole Bridges (high and low air draft) increased by 22% according to

statistics received from BCP Council.

Poole Bridge lifts reduced by 10% Twin Sails Bridge lifts reduced by 40%

2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

Number of Vessels 19842 20281 16033 16909 17051 22417 21900 18983 10677 21890 26491

Number of Lifts (PB) 3362 3553 2773 2552 2449 3157 3012 1890 370 2804 2526

Number of Lifts (TS) 2620 3261 3187 2997 2508 2856 1753

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15000

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D Poole Bridges Peak Activity

By formal risk assessment, prior to the Twin Sails bridge opening on the 4th April 2012, the maximum number of vessels permitted in the holding basin in perfect conditions was deemed to be 60. The highest recorded figure since opening was 46 in 2012. The busiest lift includes low air draft vessels passing through as directed

by the Bridges Operator.

During the reporting period, the maximum number of vessels in the basin, between the bridges, at any given time, was 30.

In accordance with the Poole Harbour Opening Bridges Order 2006, the Harbour Master may, at any time,

instruct the Council to open the bridges due to stress of weather conditions, or in an emergency, or if in the reasonable opinion of the Harbour Master the opening of the bridges is required to preserve safe navigation

within the Back Water Channel.

2012 2013 2014 2015 2016 2017 2018 2019

Max lifts in day 67 41 46 44 41 29 40 35

Max vls in day 427 526 618 630 466 230 183 313

Max in Basin 46 29 30 35 39 12 40 30

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5 Accidents and Near Miss Incidents

Marine Accidents, which include near miss incidents, are defined in The Merchant Shipping (Accident Reporting and Investigation) Regulations 2012. A Near Miss Marine Incident is defined as an event or sequence of events which has occurred directly in connection with the operation of a vessel that endangered, or if not corrected would endanger the safety of a vessel, its occupants or any other person or the environment.

E Total Reported Accidents and Near Miss Incidents

Notes

• Accidents involving commercial shipping 6

• Accidents reduced by 9%

• Accidents 5-year average 51 • Near Miss Incidents involving commercial shipping 7

• Near Miss Incidents which are legislation infringements 36 • Near Miss Incidents increased by 64%

• Near Miss Incidents 5-year average 76 • Legislation infringements increased by 3%

• Legislation infringements 5-year average 39

2011 2012 2013 2014 2015 2016 2017 2018 2019

Accident 30 38 28 34 54 55 35 57 52

Incident 88 55 77 101 98 56 95 50 82

30

38

2834

54 55

35

5752

88

55

77

101 98

56

95

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82

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F Breakdown of Reported Accidents

The above table provides a breakdown of 52 reported accidents. The 5 persons overboard were rescued following three of the capsize/sinking accidents and are not included in the 52.

2011 2012 2013 2014 2015 2016 2017 2018 2019

Collision 8 4 3 1 6 10 6 11 13

Grounding 5 1 3 4 7 9 7 4 4

Contact 4 2 6 5 4 2 5 7

Fire/Flood 4 0 6 1 2 5 3 4

Pollution 17 16 13 12 10 6 5 6 4

Person Overboard 4 3 2 1 10 10 12 5

Machinery 5 4 1 15 10 3 8 6

Capsize/sink 2 9 14 7 12 9

Medical 8 5

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Collision – definition - a casualty caused by vessel striking or being struck by another vessel, regardless of whether the vessels are underway, anchored or moored. This type of casualty event does not include vessels

striking underwater wrecks. The collision can be with other vessel or with multiple vessels or vessel not underway.

There were 13 reported collisions, none of which resulted in any injury.

14.4.19 Between unknown vessel and moored yacht

24.4.19 Between work boat and moored yacht

1.6.19 Between yacht and chain ferry 1.6.19 Between yacht and moored passenger vessel

23.6.19 Between motor boat and moored passenger vessel 27.6.19 Between jet bike and motor boat

2.7.19 Between moored vessel and unknown vessel 5.7.19 Between work barge and motor boat

7.7.19 Between yacht and moored motor boat 16.7.19 Between yacht and chain ferry

30.8.19 Between unknown vessel and moored motor boat 17.9.19 Between motor boat and dinghy

11.1.20 Between yacht and moored vessel

Grounding – definition - Grounding/stranding - a moving navigating vessel, either under command, under power, or not under command, drifting, striking the sea bottom, shore or underwater wrecks.

Every year there are a number of groundings due to vessels breaking free from moorings and drifting before running aground. Occasionally the vessels are recovered before grounding. These are considered not to be

a “moving navigating vessel” and have been recorded as near miss incidents.

Vessels that have gone aground whilst manned have been recorded as accidents. There were 4 accidental groundings.

20.4.19 Motor Boat aground East Looe Channel

28.7.19 Motor Boat aground at Whitley Lake shoreline 2.9.19 Yacht aground on mooring near Parkstone YC race platform

22.1.20 Passenger vessel aground in Wareham Channel

All of the above accidents were due to improper passage planning.






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Contact – definition - a casualty caused by vessels striking or being struck by an external object. The objects can be: floating object (cargo, ice, other or unknown); fixed object, but not the sea bottom; or flying object.

There were 7 contact accidents reported.

20.5.19 Unknown vessel contact with navigation mark

5.6.19 Ship heavy contact with berth 28.6.19 Motor boat contact with navigation mark

21.1.20 Fishing vessel contact with navigation mark

21.1.20 Motor boat contact with navigation mark 7.3.20 Motor boat contact with navigation mark

24.3.20 Ship heavy contact with berth

Fire/Flood – There were four reported fire incidents.

22.6.19 Motor boat fire 22.8.19 Yacht fire

24.9.19 Fishing boat fire 28.9.19 Motor boat fire

Pollution – There were 4 reported pollution incidents in the harbour with 2 being non-attributable. All were

assessed and the necessary course of action and response agreed.

An Oil Pollution Plan Tier 1 response was initiated for each accident/incident.

18.6.19 Minor Sinking work boat (attributable)

31.12.19 Minor Lytchett Bay abandoned vessel (non-attributable) 8.1.20 Minor Ship hydraulic pipe failure (attributable)

10.1.20 Minor Poole Bridge area (non-attributable)

Mechanical Failure – Breakdowns can potentially have serious consequences when it results in a loss of control of navigation. Six mechanical breakdowns were reported.

6.5.19 RIB

20.5.19 Cargo ship 29.6.19 Motor boat

21.8.19 Cargo ship 3.11.19 Cargo ship

26.1.20 Cargo ship






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Capsize / Sink / List – Due to the number of yacht and dinghy racing events it is likely there are a number of capsize situations, with persons in the water, that go unreported. These incidents are dealt with efficiently

by the trained safety boat crews that volunteer to assist in risk mitigation during the events or indeed by the crew of the capsized vessel as part of their training. It is a regular occurrence and considered part of the

sport controlled by risk mitigation. The accidents reported are those that involved a rescue or could have led to a secondary accident/near miss incident. There were 6 sinking accidents, 2 capsize accidents and one

severe listing incident reported.

A total of 5 persons were rescued following the incidents below.

26.4.19 Motor boat sinking

2.5.19 Dinghy capsize 2 POB rescued by YC patrol craft 26.6.19 Dinghy capsize 2 POB rescued by YC patrol craft

28.9.19 Yacht sinking 1.10.19 Passenger vessel listing

4.11.19 Yacht sinking 13.2.20 RIB sinking

23.2.20 PW (jet bike) sinking 1 POB rescued by other PW 29.2.20 Tender sinking

Medical – During the reporting period there were 5 medical incidents.

27.4.19 Workboat crew member Injury

1.8.19 Contractor on Town Quay fell in the harbour Injury

2.8.19 Workboat crew member Injury 29.8.19 Local passenger boat passenger Fatality

28.2.20 Body discovered in harbour Fatality






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G Reported Accidents involving Commercial Shipping

There were 6 reported accidents involving commercial shipping which are included in the lists above. None of the accidents resulted in injury.

2013 2014 2015 2016 2017 2018 2019

Collision 1 1 1 1 1

Grounding 1 1

Contact 3 2 2 1 2 2

Fire/Flood 2 1

Pollution 1

Person Overboard

Machinery 1 1 4

Capsize/sink

Medical 4

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H Breakdown by vessel type involved in reported Near Miss Incidents

The near miss incidents are broken down into vessel type as per the Port Skills & Safety reporting format prepared from the The Merchant Shipping (Accident Reporting and Investigation) Regulations 2012.

2014 2015 2016 2017 2018 2019

Shipping 8 13 13 2 4 8

Fishing 4 2 3 8 3 4

Passenger 4 1 2 6 3 2

Workboat 1 4 2 4 3 2

Leisure 84 78 33 72 36 79

Tug

Military 3 1

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Near Miss Incidents – Reporting of all Near Miss Incidents is encouraged at harbour user liaison meetings, as this provides a good trend indicator giving valuable input to the risk assessment review process.

There were 82 near miss incidents including 36 legislation infringements that could have potentially resulted

in an accident.

There were 8 near miss incidents involving commercial shipping:

3.4.19 Deviation from Pilotage Plan – Cruise Ship

15.5.19 Close Quarters – Ferry v Yacht 23.10.19 Close Quarters – Cargo Ship v Yacht

8.11.19 Close Quarters – Cargo Ship v Motor Boat 18.1.20 Close Quarters – Ferry v Canoes

25.1.20 Deviation from Pilotage Plan – Cargo Ship 31.1.20 Close Quarters – Cargo Ship v Yacht

31.1.20 Deviation from Pilotage Plan – Cargo Ship

All of the close quarter’s incidents were due to contravention of the International Regulations for Preventing Collisions at Sea (as amended).

Yacht/Dinghy Racing in the harbour is closely monitored and a strict set of procedures is in force for all those

concerned including racing participants, race officers, escort vessel and safety boat crew, harbour patrol officers, pilots and masters. The agreed Yacht Racing Criteria has improved the safety of racing competitors

in the harbour. Procedure, monitoring and liaison continues to reduce the risk of an accident to as low as

reasonably practicable.

Poole Bridges – Since the Poole Bridges Byelaw came into force, the number of traffic light infringements have significantly reduced over the years.

Speeding / Wash – Accounted for 28 of the 82 near miss incidents which is an 8% increase from previous

annual report. A Local Notice to Mariners (LNTM) is promulgated every year prior to the relaxation of the speed limit and again before the relaxation is lifted. The LNTM explains clearly when and where the speed limit is relaxed and again when it is lifted. The LNTM also explains why the speed limit has to be exercised. Fishing nets – Two reports of fishing nets obstructing a channel were received. This is in contravention of

byelaw 2 (c).

Other – The remaining Near Miss Incidents were predominantly unmanned vessels adrift in the harbour having come free from their mooring.






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I Harbour Master Investigations All reported accidents and incidents are investigated by the Harbour Master or an Assistant Harbour Master the outcome of which depends on the severity or potential severity of the consequences. Changes to procedures and control measures are applied where necessary and enforcement action may be taken. The table below shows examples of some of the more in-depth investigations.

Year Date Accident /

Incident

Brief Description MAIB

/ MCA

2019 23.10.19 Close

Quarters

Cargo Ship and Yacht NO

3.4.19 Pilotage Deviation

Cruise Ship NO

1.10.19 Severe List Local Passenger Vessel alongside NO

21.8.19 Mechanical Failure

Cargo Ship NO

4.11.19 Sinking Yacht on Mooring NO

3.11.19 Mechanical Failure

Cargo Ship NO

2020 25.1.20 Pilotage

Deviation

Cargo Ship NO

31.1.20 Close Quarters

Cargo Ship and Yacht NO

31.1.20 Pilotage Deviation

Cargo Ship NO






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6 Enforcement All legislation infringements are investigated and action is taken in accordance with the PHC Enforcement

Policy. The following options are available depending on the evidence and other circumstances:

• Education

• Deterrent

• Verbal warning

• Written warning

• Written request for full report with possible interview

• Prosecution proceedings

There were 5 prosecutions, for 8 offences, during the reporting period.

J Prosecutions

Incident Date

Name Vessel Prosecution Date

Legislation Fine Costs

19.4.19

Luke Baker PW Jet bike

23.9.19 2(aa) 2€

Speeding > 10 knots No permit

£473 £550

29.4.19 Andrew Noble

Motor boat

14.10.19 2(aa) 2(b)

Speeding > 10 knots Speeding > 6 knots

£1050 £1200

25.5.19 Mathew Farlow

PW Jet bike

23.9.19 2(aa) Speeding > 10 knots

£550 £550

6.9.19 Robert Hayes

Motor boat

27.1.20 2(a) Due Care & Caution £500 £800

15.10.19 David Littlewood

Motor boat

27.1.20 2(b) Speeding > 6 knots Poole Bridges (red)

£400 £600

£840






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K Prosecutions Trend

Within the Port Marine Safety Code (PMSC) Harbour Authorities are well advised to secure powers of

General Direction, to support the effective management of vessels in their harbour waters. Poole Harbour Commissioners secured these powers in 2012. Two General Directions are currently in force.

• Permitting kite surfing

• Small Commercial Craft Registry

2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

Byelaw 2(a) Nav 2 1 1 1 1 1

Byelaw 2(aa) Speed - 10 kts 5 2 3 3 3 3 7 3

Byelaw 2(b) Speed - 6 kts 1 2

Byelaw 2(e) Permit 4 1 1 1 1 1

Byelaw Bridges - Red Lights 1

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L Byelaw Infringements

The PHC enforcement policy is exercised on every occasion that offender identification is made. The offenders of some of the incidents above were unfortunately not identified. During the period 1st April 2019 to 31st March 2020 there were 36 recorded legislation infringements. The person without a valid PW permit was also speeding.

2012 2013 2014 2015 2016 2017 2018 2019

Speeding 36 31 40 48 21 26 20 25

Wash 3 4 4 2 5 7 6 3

Permit PW 10 8 15 0 0 1 1 1

Permit Waterski 7 1 4 1 0 0 0 0

Bridge lights 5 8 3 5 0 2 1 2

Fishing Nets 1 0 0 3 2

Dangerous Nav 3 3 4 3

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M Byelaw Infringement – Monthly Breakdown

The majority of infringements occur in the summer months when leisure traffic density is greatest.

Apr May June July Aug Sept Oct Nov Dec Jan Feb Mar

Speeding 4 5 6 5 4 2 1 2

Wash 2 1

Permit PW 1

Permit Waterski

Bridge lights 1 1

Fishing nets 1 1

Dangerous Nav 1 2

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7 Personnel Safety

N Personnel Safety Record (Harbour Master Department)

There were two non-reportable and no reportable accidents under the Reporting of Injuries, Diseases and

Dangerous Occurrences Regulations 1995 (RIDDOR).

One accident is considered one too many and therefore all Harbour Department employees are regularly

advised to keep concentration levels high and never to be complacent. Safety tool box talks are required and are regularly carried out and documented. Safety days were introduced in April 2012 to supplement routine checks and drills to ensure full participation within the department.

O Personnel Accident/Near Miss Summary

2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

RIDDOR Reportable 0 0 0 0 1 0 0 0 0 0 0

Non reportable 0 1 3 1 3 0 2 1 0 0 2 2

Near Miss 2 2 1 0 0

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4

Accident /

Near Miss

Detail Action Days off work

2.8.19 Accident Employee knocked head on dredger crane cab door. Minor cut to head.

First Aid and A&E

0

27.4.19 Accident Whilst securing tug alongside employee slipped and twisted ankle. Bruising.

First Aid 2






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Safety Days

One half day per month per team (subject to pilotage, towage and emergencies) is scheduled by the Duty Harbour Master to concentrate solely on all our safety responsibilities, ensuring they are addressed over a

12-month period. Department Safety Representatives ensure that these important safety days do not lapse.

Safety days include:

• Man Overboard Drills.

• Fire drills on vessels and at work places.

• LSA & FFE checks on vessels and at work places.

• Review of COSSH Assessments.

• Review of Risk Assessments.

• Review of training requirements.

• Health & Safety Inspection.

• Outstanding items on Safety Inspection Action Plan.

• Safety Equipment Checks.

• Equipment Checks.

• Oil spill Response Equipment Checks.

• General Housekeeping.

• Other.

All HM Department staff must contribute to the Safety Days. A record of safety days is maintained on the OHS and PMSC SMS software.

The Safety Days do not exonerate any employee from their normal safety checks and routines.






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8 Notices & Memos All Harbour Masters memos are promulgated and displayed on relevant notice boards. They form part of SMS operating procedures and are included in operation manuals as part of any review process. Safety Notices are generally directed at harbour users and are promulgated using LNTM, social media networking and mail.

P Harbour Master Safety Notices and Memos Year Month Notice /

Memo

Title

2019 July Memo Use of Mobile Phones

Nov Memo PHC Land Rovers on SORN

2020 Feb Memo DSE Assessment

There was a total of 61 Local Notices to Mariners published during the period which are made available to

the public via the PHC website and in hard copy at PHC reception. The notices are also emailed to all relevant stakeholders and the distribution list is added to by request.






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9 Training

Training is an integral part of any Safety Management System to ensure that competence levels are kept to the required standard with the overall aim of reducing risk to personnel, navigational safety and the marine

environment whilst maintaining business continuity.

Q Courses and Training

Employee Number Course / Training Requirement

HCO 2 V103/1 Refresher MCA

Pilot 2 Pilotage Standards (Operational) – Simulator PHC/MCA

Pilot 1 Bridge Resource Management PHC/MCA

Pilot 1 Pilotage training for Class 1 licence PHC

Pilot 1 Electronic Chart Display & Information System (ECDIS) PHC/MCA

HM Workshop 12 Oil Pollution Response Equipment Training PHC/MCA

HM Workshop 3 Small Craft Radar Operator PHC

HM Workshop 2 Personal Watercraft PHC

HM Workshop 2 Pilot Boat Coxswain PHC

HM Workshop 1 Dredger Crane Driver PHC

HM Workshop 2 BML Tier 1 MCA

HM Workshop 2 Cutting Equipment Inspection Certificate PHC

HM Workshop 2 2P Oil Pollution Response Refresher Course MCA

HM Workshop 6 First Aid at Work Refresher PHC/HSE

HM Workshop 2 Powerboat Level 2 PHC

HM Workshop 1 Fire Prevention and Fire Fighting PHC/MCA

Pilot 4 4P Oil Pollution Response Refresher Course MCA

A continued programme of cross training and familiarisation exists for all tasks required to carry out the Harbour Master Departments overall function. As a result, the department has continued to be more flexible with all employees able to multi-role in their abilities through gained competence and experience.






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10 Aids to Navigation

Poole Harbour Commissioners are the Local Lighthouse Authority (LLA) for Poole Harbour and have the power to maintain the marking or lighting within the harbour. The General Lighthouse Authority (GLA) has a duty to inspect all navigation marks under the management of the LLA (Section 201 of the Merchant Shipping Act 1995).

Trinity House, the General Lighthouse Authority, considers the availability of lights as a measurement of good management. The numbers of light defects during any year are not necessarily of concern unless due

to lack of maintenance which is not the case. What would be of concern is the time taken to address a defect which could affect the safety of navigation.

R Aids to Navigation Defects

Aids to Navigation deficiencies are up 35% compared to previous reporting period and 10% below the 10-year average.

2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

Defects 60 74 63 39 30 51 35 33 51 44 27 37

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S Breakdown of Aids to Navigation Defects

The majority of deficiencies are stakes used to mark minor channels. Stakes that are leaning do get recorded

as a deficiency even though they still mark the channel. Over a period of time the many stakes around the harbour, marking the many minor channels, get worn or get knocked over. They are repositioned or replaced

at the earliest opportunity following a reported defect.

A large proportion of the light deficiencies are due to reduced solar light in the winter months causing lights to be diminished or extinguished.

Occasionally buoys get damaged by vessels or move off station due to strong weather/tidal conditions.

Aids to Navigation are routinely serviced on a rotational basis, some more frequently than others. The

following table below shows the Aids to Navigation serviced over the reporting period.

2015 2016 2017 2018 2019

Lights 14 15 14 9 8

Stakes 17 28 24 12 21

Off Stn 1 4 4 5 7

Buoy damage 1 4 2 1 1

0

5

10

15

20

25

30






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T Aids to Navigation Serviced AtoN Maintenance (April 2019 – March 2020)

No.9 Swash Buoy Replacement light

No.3 Buoy Recovered to HM Workshop and replaced with serviced buoy Port Entry Light Serviced by contractor

No.13 Buoy Recovered to HM Workshop and replaced with serviced buoy No.14 Buoy Replacement Light

Bell Buoy Recovered to HM Workshop and replaced with serviced buoy

No.17 Buoy Recovered to HM Workshop and replaced with serviced buoy

No.17 Buoy Replacement Light No.18 Buoy Recovered to HM Workshop and replaced with serviced buoy

Aunt Betty Buoy Replacement Light

Stakes Buoy Replacement Light

No.24 Buoy Serviced on station

NC No.3 Buoy Recovered and replaced with new South Deep No.12 Buoy Replacement Light

Holes Bay No.6 Buoy Replacement Light WH No.13 Buoy Serviced on station

WH No.14 Buoy Serviced on station WH No.15 Buoy Serviced on station

WH No.16 Buoy Serviced on station Pottery Pier Buoys Serviced on station

NC No.3 Buoy Serviced on station

Stake markers Replaced as required

Whenever a buoy is removed for servicing, a temporary buoy is put in its place or one that has been

previously serviced. The one being serviced is renumbered ready to replace the next buoy on the maintenance schedule.

11 Hydrographic Surveys All surveys have been completed in accordance with a planned monthly programme. The following plan as of March 2020 shows the timescale, frequency and priority. All data is sent to the Admiralty Hydrographic Office for inclusion in local charts.






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U Survey Programme March 2020

Survey Area Scale Priority Last Completed Frequency Date Due Backwater Channel – Twin Sails MB 1250 2 Feb-19 12 months Feb-20

Baiter 2500 4 Jul-19 24 Jul-21

Between the Quays MB 1000 2 Mar-20 12 Feb-21

Blood Alley 2500 3 Apr-18 36 Apr-21

Blue Lagoon 1000 4 Sep-19 60 Sep-24

Brownsea East 2500 4 Sep-18 24 Apr-20

Chain Ferry-main MB 1000 1 Oct-19 4 Feb-20

Chapman’s Peak MB 1250 1 Oct-19 4 Feb-20

Disposal Ground MB 5000 4 Aug-19 24 Aug-21

East Looe 2500 2 Oct-19 6 Apr-20

Havens MB 2500 1 Feb-19 12 Feb-20

Holes Bay 2500 3 Nov-19 36 Nov-22

Hook Sands 2500 4 Sep-18 24 Sep-20

Little Channel \ Working Quays MB 500 1 Jun-19 6 Dec-19

Middle Channel (East) MB 2500 1 Oct-19 4 Feb-20

Middle Mud 2500 4 Jan-20 12 Nov-20

North Channel + Mid Gnd 2500 2 May-19 12 Apr-20

Parkstone Bay 2500 4 Aug-17 36 Aug-20

Poole Quay boat haven MB 500 2 Jan-20 12 Dec-20

Port of Poole Marina MB 500 2 Jan-20 12 Dec-20

Red Horn Lake 1250 3 May-19 36 May-22

Ro/Ros MB 500 1 Oct-19 4 Feb-20

Rockley Channel 1250 3 Jul-19 24 Jul-21

Sandbanks Inner shore 1250 4 Feb-18 36 Feb-21

Shell Bay 1250 4 May-19 12 May-20

Silt deposit area A MB 500 3 Oct-19 4 Feb-20

South Deep East/White Gnd 2500 2 May-19 24 May-21

South Deep West & Ramshorn 2500 3 Sep-18 36 Jun-21

South Quay (Berth 1) MB 500 1 Oct-19 4 Feb-20

Stone Island Lake 2500 4 Aug-17 36 Aug-20

Swash Channel (North) MB 2500 1 Oct-19 4 Feb-20

Swash Channel (South) MB 2500 1 Oct-19 4 Feb-20

Turning Basin and MSCW MB 2500 1 Oct-19 4 Feb-20

Wareham Channel (lower) 2500 2 Dec-18 36 Dec-21

Wareham Channel (middle) 2500 3 Dec-18 36 Dec-21

Wareham Channel (upper) 2500 3 Dec-18 36 Dec-21

Whitley Lake 2500 4 Jan-19 36 Jan-22

Wills Cut 1250 3 Mar-19 24 Mar-21

Wrecks Protect (Studland bay/Swash) 500 3 Oct-19 6 Feb-20

Wych Channel (Lower) 2500 3 Jul-17 36 Jun-20

Wych Channel (Middle) 2500 3 Jul-17 36 Jun-20

Wych Channel (Upper) 2500 3 Jul-17 36 Jun-20

Note: MB = Multibeam Survey






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12 Dredging & Disposal

In line with the Poole Harbour Maintenance Dredging Protocol and statutory requirements, the Commissioners continue to monitor the entire dredging and disposal operation within the Harbour. The

following relates to the 2019 calendar year.

Disposal to Brownsea Roads:

During 2019 a total of 16,950m3 was disposed at Brownsea Roads, of which 1,610m3 was dredged by PHC’s vessel CH Horn maintaining Poole Quay Boat Haven and the Port of Poole Marina.

The remainder was from Cobbs Quay (8,200m3) and the RNLI (3,400m3), with Rockley Park, Perenco and Moriconium Quay also dredging 34pprox. 1,000 m3 each. The small dredger Petroc (with a dredge load of

38m3) was used to maintain Parkstone Bay Marina (380 m3) and Dorset Lake Shipyard (570 m3).

Maintenance dredging enables all operators to maintain their licensed dredge depths whilst retaining as much silt within the Harbour as possible using the Brownsea Road site. To ensure the site is not overloaded

there is a limit of 250m3 per disposed load, and a maximum of 750m3 per day.

The Brownsea Roads disposal site remains under the supervision of Poole Harbour Commissioners and a small charge is made for disposal to cover the necessary monitoring and reporting required under PHC’s

marine licence.

Disposal to Swanage:

There was no disposal to Swanage during 2019

Beneficial Use/Reclaim

No beach replenishment was carried out during 2019






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V Maintenance Dredging Disposal (2019 calendar Year)

2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

B'mouth Beach 80722

Poole Beach 136968 35555

Reclaim 19175 110,190 53000

Swanage Bay 18581 50180 51826 18425 20035 8545 61026 2875 56,121 51060 12130

Brownsea Roads 9240 8020 9738 27030 20344 18491 32081 16592 13,871 18435 29122 16950

0

20000

40000

60000

80000

100000

120000

140000

160000

m3






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13 Pilotage Pilotage is compulsory for vessels over 50 metres in length. The current number of pilots is considered sufficient to safely undertake pilotage at the current volume of traffic.

The four PHC authorised pilots are also Assistant Harbour Masters and therefore have additional non-piloting

management roles including Moorings, Aids to Navigation, Pilotage Service and Safety Management System. Two self-employed pilots are contracted to cover holidays and sickness.

W Pilotage Statistics

Note: Shipping movements includes non-compulsory pilotage (commercial)

2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019

Shipping Movements 5519 5889 5197 6328 5606 5144 4882 3694 4127 3951 3590 3993

Compulsory Pilotage 3997 3510 3111 3827 3342 3118 3000 2443 2840 2584 2582 2436

PHC Piloted Movements 1040 689 718 695 615 721 1188 743 1180 1002 998 868

PEC Movements 2957 2821 2393 3142 2727 2397 1812 1700 1660 1582 1584 1568

0

1000

2000

3000

4000

5000

6000

7000






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Shipping movements have increased by 11% Vessels subject to compulsory pilotage have reduced by 5%

PHC piloted vessels have reduced by 13% PEC movements have reduced by 1% 14 Poole Harbour Control Poole Harbour Control operates a Vessel Traffic Service (VTS), working effectively to identify and monitor vessels, to strategically plan vessel movements and to provide navigational information, organisation and

assistance where required. The Harbour Control Officer (HCO) will initiate the port’s Emergency Plan and Oil Spill Response Plan when required. The efficiency of the HCO depends on the reliability and continuity of communications and monitoring equipment to provide accurate and unambiguous information to the harbour user. The HCO plays a part in accident prevention by detecting developing dangerous situations and giving timely warning.

Throughout the reporting period, the Harbour Control function has continued to manage marine traffic in order to assist with the risk mitigation of safety of life at sea, safety of navigation, the marine environment and maritime security.

Harbour Control is considered to be a vital 24/7 information service for all marine activities in the Harbour. The vast majority of incidents and complaints are reported direct to Harbour Control and recorded within the Safety Management System. This in turn is interrogated to identify trends, to inform document review

including risk assessments and to provide statistics for marine safety reports.

The equipment available to the Harbour Control Officer has been proven to be effective for monitoring

commercial shipping movements, other marine activities and for providing timely accurate information to all harbour users. Resources include Radar, AIS, CCTV, VHF, tidal and weather inputs and 3D vessel monitoring equipment. These resources help to maintain the safety of persons and property and the protection of the marine environment. The equipment also assists greatly as part of incident investigation

and legislation enforcement.






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15 Risk Assessment The Safety Management System is a result of formal risk assessment of all marine activities in the harbour. Risk assessment forms a major part of the Navigational Safety Management System. Risk assessments are also carried out for PHC waterborne tasks and for land-based personnel safety.

All risk assessments and control measures are reviewed on an annual basis and/or following an accident or incident.

X Risk Assessments Reviewed Following an Accident or Incident

Contact – Commercial Ship

Collision – Commercial ship v Recreational vessel

Collision – Recreational vessel v Recreational vessel

Y New Risk Assessments

Working at Height (Afloat) Covid-19 Procedures






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16 Document Review Documents and procedures are the basis of a good Safety Management System and in order for the system to be dynamic and current, it is essential that the documents and procedures are being referenced and followed are that there is a regular review process. The table below shows the Safety Management System documents have been reviewed during the reporting period.

Z Document Review Month Review Completed

April 19 Poole Harbour Boat Show Event Management Plan

July Helicopter Landings Policy

Aug Oil Spill Contingency Plan Aug Marine Services Safe Systems of Work

Oct Port Operation Safe Systems of Work Feb 20 Waste Management Plan

Aug Harbour Control Procedures

17 Targets AA Previous Report Continue training sessions for SMS software Completed Improve method of patrol reporting Completed

Continue SMS changeover to new software Ongoing Improve CCTV coverage in main channels Ongoing

Complete Review of Navigation Risk Register Ongoing Consider all DP recommendations to the Board and implement as required Ongoing

BB Current Report

Complete ongoing targets from previous report Increased employee use of SMS software device App Increased employee near miss reporting

Review radar technical support Review provision of voice equipment recording in harbour control

Review reinstatement of manned presence (seasonal) at Baiter Slipway Consider implementation of joint authority patrols by drone






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18 External Audits

Safety Management System and Port Marine Safety Code Compliance Audit

PHC confirmed, to Government, its compliance with the requirements of the PMSC in March 2018 following an audit by the independent Designated Person. This compliance exercise is required every 3 years. PHC require a practical, pragmatic, and cost-effective Designated Person (DP) in order to provide independent assurance directly to the Duty Holder (Board members individually and collectively).

In meeting this obligation under the Port Marine Safety Code, the PHC Board contracted the services of Marico Marine Ltd who have provided an independent Designated Person since 2011. Since then the DP has been replaced twice to ensure a “fresh pair of eyes”. The latest DP was appointed in 2018 who continues to have direct access to the Duty Holder.

The main role of the Designated Person is to:

• Determine through assessment and audit that PHC has an effective and appropriate Navigational

Safety Management System.

• Provide the PHC Board with independent and professional advice regarding PHC overall compliance

with the requirements of the Port Marine Safety Code.

Designated Person Audits

An audit was completed by the Designated Person on the 20th September 2019 who stated, “ From the evidence seen during audit, review of meeting minutes throughout the year, and discussions with harbour staff, it is the opinion of the auditor that Poole Harbour Commission remains compliant with the requirements of the Port Marine Safety Code”.






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Trinity House Audit

The annual inspection of Aids to Navigation was carried out by Trinity House on the 14th May 2019. They

were found to be in “good and efficient order” with no non conformities or PIN’s (Potential Improvement notices) issued.

Aids to Navigation average availability of lights continues to be above the required Trinity House minimum

standard. The Aids to Navigation lights availability is the average percentage of all lights over a 3-year period, our lowest being 98.86% and highest being 100% for individual lights. Trinity House requires a minimum standard of 97% to 99% depending on category of light which is based on location. For the period 1st April 2019 to 31st March 2020 the overall average availability across all categories of lights was 99.98%






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19 Emergency Exercises Training is about raising the awareness of all staff about what emergencies they may face and giving them confidence in Poole Harbour Commissioners procedures and their ability to carry them out successfully. It is also about developing competencies and skill-sets so that staff can fulfil key roles. There are various emergency exercises that take place throughout the year including Fire, Security, Lone

Worker, Abandon Ship and Man Overboard. Some emergency training is required through legislation and one such area is Oil Pollution Preparedness. This involves refresher training and conducting scenario

exercises.

The Oil Pollution Contingency Plan was approved by the MCA on the 27th June 2016 and is valid until the 26th June 2021. It is a requirement to plan and execute a major oil pollution exercise every three years. The latest exercise

was conducted on the 24th October 2017 with the next one scheduled for October 2020.

CC Summary of Emergency Oil Pollution Response Exercises

Date Exercise

31st May 2019 Table Top Exercise – Poole Harbour Boat Show

31st May 2019 Equipment Deployment – Perenco Base 18th June 2019 Site Visit – Moriconium Quay with deployment

7th August 2019 Equipment Deployment & Familiarisation 8th August 2019 Equipment Deployment & Familiarisation

25th Oct 2019 Notification Exercise (Call out procedure) 8th Jan 2020 Site Visit – Ro-Ro 2 berth

17th Feb 2020 Equipment Deployment & Familiarisation 18th Feb 2020 Equipment Deployment & Familiarisation

24th March 2020 Notification Exercise (Call out procedure) Poole Harbour Commissioners and Perenco UK have an agreement in place which requires trained

personnel from the harbour masters department to respond to any pollution incident in Poole Harbour attributed to Perenco Uk. The callout procedure for this agreement is tested on a weekly basis.






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20 SMS Key Performance Indicators (KPI) The PHC performance-monitoring programme, adopted in 2012, is designed to progressively improve

navigational safety. By measuring key indicators, which reflect both the performance of PHC and that of harbour users, appropriate measures can be added to the Safety Management System.

Five-year average figures have been rounded up to nearest whole number where appropriate.

DD Key Performance Indicator Results

Key Performance Indicator results 5 Year

Ave

2015 2016 2017 2018 2019

Accidents (Compulsory Pilotage) 5 2 4 2 9 6

Accidents per 1000 piloted acts 2 1 1 1 3 2

Near Miss Incidents (Compulsory Pilotage) 8 13 12 2 4 7

Near Miss Incidents per 1000 piloted acts 4 5 4 2 2 3

Harbour Master written warnings issued 24 41 28 12 18 17

Prosecutions 4 4 1 0 7 5

Pollution incidents 7 10 6 5 6 4

Harbour Control equipment availability 96.85% 92.61% 96.3% 99.5% 97.11% 98.73%

AtoN lights availability (3 year average) 99.95% 99.91% 99.96% 99.93% 99.96% 99.98%

Hydrographic info not published 0 0 0 0 0 0

MAIB reports 2 2 2 2 1 0

Attributable ship delays 0 0 0 0 0 0

PHC craft overdue for inspection 0 0 0 0 0 0






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EE Harbour

Control Equipment Outage

Availability of Harbour Control equipment during the reporting period was 98.73%

2014 2015 2016 2017 2018 2019

AIS 0.41 0.22 0.09 0.02 0 0.07

CCTV 3.88 2.45 0.2 0.09 2.1 0.07

RADAR 0.28 1.18 2.02 0 0.62 1.07

COMMS 0.08 0.62 1.31 0 0.17 0.02

ECDIS 2.08 0.99 0 0 0 0.02

TIDE GAUGE 0 1.78 0.08 0.23 0 0.01

RECORDING 1.04 0.15 0 0.2 0 0.01

0

0.5

1

1.5

2

2.5

3

3.5

4

4.5

%

O

u

t

a

g

e






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21 SMS Improvement The Safety Management System continues to be audited on a regular basis to ensure compliance with the Port Marine Safety Code. The internal review process encourages the Harbour Masters Department to seek out improvement either to improve safety or to reduce administration burden without compromise to safety. The following table summarises some of the improvements made within the SMS during the reporting period.

FF Summary of SMS Improvements

Number Improvements

1 Added Helicopter Landings Policy 2 Added Helicopter Landing Request Procedure

3 Added Covid-19 Procedures

4 Incorporated DSE Assessments in new software

5 Improved Vessel Defect Reporting procedure 6 Improved Aid to Navigation Defect Reporting procedure

22 Stakeholder Meetings Feedback from both PHC staff and other Harbour users provides a vital Navigational SMS component. All are actively encouraged to be involved in the management of navigational safety. This includes input into the development and implementation of the Navigational SMS and its operational risk management controls. Examples of consultation, involvement and communication employed by the Harbour Masters Department in the maintenance of the Navigational SMS include:

• Stakeholder liaison meetings

• Hazard identification consultations

• Risk assessment consultations

• PHC staff appraisal process

• PHC staff group meetings

• Legislation & Enforcement consultation process

• Strategic planning consultation process

• PHC website

• Social Media Network






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GG Stakeholder Liaison Meetings

Date Meeting

6 Monthly Poole Harbour Steering Group (PHSG)

6 Monthly Kite surfing Group 6 Monthly Poole & District Fisherman’s Association (PDFA)

6 Monthly Poole Yachting Association (PYA)

As required Poole Yachting Association Sub Group

Monthly Poole Harbour Commissioners Board 6 Monthly Passenger Boat Operators

6 Monthly HM Department 6 Monthly Harbour Patrol

6 Monthly Harbour Control 6 Monthly Pilotage

6 Monthly Boatyard and Marina Operators

6 Monthly Harbour Safety Annual Open Meeting

Annual Southern Inshore Fisheries & Conservation Authority (SIFCA) Note: Liaison meetings that were due in March 2020 did not take place due to Covid-19.






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APRIL 2019 TO MARCH 2020 - Port of Poole

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Transcript of APRIL 2019 TO MARCH 2020 - Port of Poole