APPLICATION REQUIREMENTS OF THE ENTRANCE...

Graduate School of Biomedical & Health Sciences

(Doctoral Course)

Hiroshima University

APPLICATION REQUIREMENTS OF

THE ENTRANCE EXAMINATION OUTSIDE JAPAN, FOR

October 2016 or April 2017 enrollment

Health Sciences Major

Special Selection for International Students

(Internet Interview)

June 2016

Hiroshima University

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Graduate School of Biomedical & Health Sciences, Hiroshima University (HUGSBHS), is accepting Doctoral Course-seeking

applicants (Health Sciences Major) for October 2016 or April 2017 enrollment in the following divisions.

1．Admission Selections and Number of Students

Admission Selections Number of Students

Special Selection for International Students

(Internet Interview) Several

2．Admission Requirements

A person who is a non-Japanese citizen residing outside of Japan.

A person who is expected to receive a Master’s Degree by September 30th, 2016( for October 2016 enrollment ) or March

31st, 2017( for April 2017 enrollment ).

3．Points to be checked before application

Applicants will have an interview with their prospective academic advisor on research contents, teaching methods and life in

Japan before application by July 1st, 2016.

Please note: applicants may apply for scholarships or fee waivers. However, if they can’t receive any, they will be responsible

for all of the costs to live in Japan.

(1) Documents for application

[1] Application Form for the Preliminary Evaluation of the Entrance Examination: Use and fill in the prescribed form [2] Certificate of Past Research Activity: Use and fill in the prescribed form [3] Summary of Past Research and Clinical Activities etc.: Use and fill in the prescribed form [4] List of Past Research Achievements: Use and fill in the prescribed form [5] Certificate of Graduation: Must be issued by a university or college president or dean

(2) Submission of applications to:

Applicants shall send application documents via mail to the below address; e-mail application is also accepted.

Student Support Group(Graduate Students),

Graduate School of Biomedical & Health Sciences, Hiroshima University

1-2-3, Kasumi, Minami-Ku, Hiroshima, Japan (Zip 734-8553)

TEL +81-82-257-5051

E-mail: [email protected]

(3) Decision to allow or refuse the application

As soon as the interviews with applicants’ academic advisors are finished, applicants will be notified whether they are

allowed to apply or not via e-mail.

Those allowed shall receive a letter of recognition for application by July 29th, 2016. Please keep the document until

the entrance examination. They will also receive an application form and a transfer request form for entrance examination

(prescribed forms) and complete the necessary procedure in accordance with the time and period.

4．Application Procedure

(1)Application time period:

August 1st 8:30 a.m. – August 8th, 5:00 p.m., 2016 *without exception

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(2) Submit applications to:




(3)Documents for application

Applicants must submit all the documents that follow during the application time period.

Documents Contents

Application form for Admission Use and fill in the prescribed form

Academic Transcript Official document issued by a graduate school

Certificate of

(Expected) Graduation Official document issued by a graduate school

Recommendation letter A letter from dean or head of institution / employer

A copy of Census Register or

Certificate of Citizenship in home

country

1 copy

Statement of motivation for application About 1,200 words in English: Use and fill in the prescribed form

Documents certifying an English

language test score

Certificate of the recent score of TOEFL®TEST TOEIC or other

equivalent test

Copy of Master’s Thesis One Copy（If applicants do not finish their Master’s Thesis, they

should submit another paper equivalent to the thesis.）

Abstract of Master’s Thesis

(a) Applicants who hold a Master’s Degree or are expected to have

Master’s Degree by September 30th, 2016( for October 2016

enrollment ) or March 31st, 2017( for April 2017 enrollment )shall

submit an abstract of their Master’s Thesis.

(b) Applicants who do not hold a Master’s Degree, or have the degree but

their current research contents greatly differ from their Master’s Thesis,

must submit an abstract of their recent research works.

(a) & (b) shall have following formats.

・Approximately 5,000 words in English including charts, 3 typed pages of

A4 size.

・The paper shall have more than 3 cm blank space in upper side of the

paper, 2.5 cm in low side and 2cm in both sides.

・Applicants shall put the title, their name and the name

of their academic advisor(s) as a header.

Examination Fee

30,000JPY

Applicants will receive the prescribed payment form by mail.

Fill out your name and address on the prescribed payment form and pay

the examination fee at a bank in Japan by the payment date. Please note

that ATMs cannot be used for transferring the fee at any bank. The bank

transfer fee will be charged.

(4) Others

① The certificates to be submitted must be the originals or certified photocopies. Uncertified copies will not be

recognized as official certificates. Applicants are required to submit original certifications. However, e-mail

submission is accepted as long as the documents are replaced by official ones later.

② Documents may not be altered or amended after submission.

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③ Application documents and the examination fee are non-refundable for any reason.

④ Personal information (name, date of birth, gender, etc.) recorded on application forms will be used for the selection

of entrants, notification of passing entrance exams, and also entrance procedures. Once successful applicants have

entered the university, the university will manage the data for use in matters relating to student support (scholarship

applications, tuition fee exemption applications etc.). This data will not be used for any other purpose or be seen by

anyone except staff of this university.

However, following the agreement on the appropriate use of personal information, there may be cases where data

processing is entrusted to companies outside the university.

⑤ Any forgery or falsification of the documents and/or academic fraud will result in cancellation of acceptance even

after passing examination or admission.

⑥ If applicants cannot graduate from their current university before the admission date, they will not be admitted to the

program.

* If you are a graduate or a current student of a university in China, please obtain the following document by requesting

it at “中国高等教育学历证书查询(CHSI)” (http://www.chsi.com.cn/xlcx/bgys.jsp), and submit it to us together with

“毕业证书(Certificate of Graduation” and “学士（硕士）学位证书 (Bachelor/Master's Diploma)”.

(Graduates or current students from universities in other countries or regions <including Taiwan, Hong

Kong and Macau> do not need to submit them.)

・Graduates: Online Verification Report of Higher Education Qualification Certificate (教育部学历证书电子注册备

案表)

・Expected Graduates: Online Verification Report of Student Record(教育部学籍在线验证报告)

Please note that applicants must pay the issuing fee for the Online Verification Report (2元/ certificate) by themselves.

Also be sure that there are 20 or more days left until the expiration date of the online verification at the time of its

submission.

5．Expected software to be used for internet interview and expected date ,time and location

Date: August 9th – August 19st, 2016 (weekday)

Time: UTC 00:00－09:00（JST 09:00－18:00）Applicants shall choose several hours (one hour) within the period of time.

For example, ① 9:00-10:00, Aug. 9th, ②11:00-12:00, Aug. 15th, ③ 14:00-15:00. Aug. 19st

A connection test shall be conducted before the examination. (Date ,Time and Location shall be informed separately.)

We will refer to the applicant for the desired date, time and location, and notify him/her after our inner review.

6．Selection

Interview（in English） ※ conducted by several Professors

Interviews about expected educational subjects and research abilities will be conducted through Skype or other software.

7．Evaluation Criteria

Students shall be selected by interviews based on their expected research theme. The admission committee shall evaluate

students into 4 grades (A, B, C, and D). Students who are evaluated as D will fail to pass the examination.

8．Notification of Admission

September 2nd, 2016(TBA)

A written notice will be sent to all successful applicants by mail.

The results will also be announced to all applicants by e-mail.

9．Notes

(1) Documents may neither be altered nor amended after submission

(2) Application materials and the examination fee will not be returned.

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(3) Personal information recorded on application forms will be used in the selection procedures.

(4) Applicants are advised to consult with their prospective academic advisor and obtain their consent prior to submitting the

application.

10．Admission Procedure

Successful Applicants shall submit necessary documents and pay specified amount of fees within the period of admission

procedure.

*For R eference Fee Admission Fee 282,000JPY

Tuition fee (Per half year) 267,900JPY

(Per year) 535,800JPY

① Any fee paid will not be returned.

② Any new tuition fee will apply if the tuition fees are changed during enrollment.

③ Fees for admission and tuition will be waived for selected students with excellent academic marks who are unable to

pay because of economic or other special reasons. More details will be separately informed.

④ Students will not receive money to cover living expenses from Hiroshima University.

Address for Application and Inquiries




TEL +81-82-257-5051

E-mail: [email protected]

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Overview of Hiroshima University Graduate School of Biomedical & Health Sciences—Health Sciences Major (Doctoral Course)

１ Goals

The recent economic growth in Japan has been accompanied by developments in scientific technology. This is a period in

which the fields of health science and medicine have become increasingly specialized and in which researchers require

advanced specialist knowledge and skills in a range of fields. In particular, the rapid arrival of an aging society together with a

low birth rate has led to changes in the proportions of diseases, resulting into complex illnesses and their treatment becoming

a major social issue.

With this in mind, two courses below were established with the following goals: Division of Nursing Science: For

development of internationally-minded nursing science researchers and educators capable of performing research as well as

developing new theories and practical methods in the field of nursing science.

Division of Physical Therapy and Occupational Therapy Sciences : For development of educators with advanced

specialist knowledge and outstanding research skills that transcend the framework of traditional physical therapy and

occupational therapy, as well as research and development professionals for establishing academic systems.

２ Overview of Health Sciences Major

In this program, the two abovementioned divisions function as an organic whole. It aims to enable students to master a

broad range of fundamental knowledge and advanced specialist knowledge in their respective fields, and to develop

practitioners who can function in health and medical settings and as leaders at health and medical facilities, as well as

educators and researchers.

３ Curriculum

(1) Characteristics

○ For obtaining a doctoral degree in this program, students are required to possess the appropriate knowledge and

skills for continuing research independently in the future in their chosen field. In order to realize this, students are

provided with the necessary instruction in an efficient manner.

○ Subjects comprise Advanced Lectures and Advanced Seminars, in which students

acquire advanced expertise regarding individual research topics, and Advanced Research, in which students are

provided with tailor-made guidance for conducting research and composing a thesis to help prepare them for their

final doctoral dissertation.

○ The student’s main faculty advisor along with multiple co-advisors provide guidance in students’ researches.

○ Students are guided with a standardized schedule incorporating these processes in order to help them to complete the

course within the prescribed timeframe (standard number of years required for graduation: three).

○ In order to ensure that students can complete their dissertations smoothly, preliminary review boards will be set up

within the program to monitor and guide students at every stage of the course, from the formation of research topics,

to the composition of research plans, to the final completion of the dissertation.

(2) Graduation Requirements

○ In principle, students who have been enrolled at the university for at least three years, obtained the stipulated number

of credits (12 credits or above as shown below), and undertaken the requisite guided research must submit a doctoral

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dissertation while they are enrolled at the university and pass their dissertation screening and final examinations.

Note that for those students deemed to have made excellent research achievements at a graduate school faculty

meeting, a minimum period of one year of enrollment (for those who have completed the Master’s Course in under

two years while enrolled at the university, a period of three years including this period) would be satisfactory

○ Methods of obtaining credits

・Common subjects (compulsory): 2 credits

・Lectures given by the student’s main faculty advisor (Advanced Lecture)

(compulsory): 2 credits

・Seminars delivered by the student’s main faculty advisor (Advanced Seminar)


・Advanced Research(Advanced Research)


・Lectures other than those given by the student’s main faculty advisor or common subjects (elective): 2 credits or more

(3) Degrees

Those who successfully complete this course will be conferred with a Doctor of Philosophy in Health Science or Doctor

of Philosophy in Nursing degree as stipulated in the Rules for Degrees (Ordinance of the Ministry of Education No. 9,

1953). Note that only those who have undertaken Advanced Research under a teacher in possession of a nursing license

will be conferred with a Doctor of Philosophy in Nursing degree.

４ Future Careers following Graduation

Students from this course further proceed to work in a number of professions, including professors and researchers in the

field of nursing science at universities, educators in physical therapy and occupational therapy, managers and instructors at

health and medical institutes, researchers at research institutes, and experts at international organizations such as the WHO

(World Health Organization) and the JICA (Japan International Cooperation Agency).

５ Overview of Education and Research

http://home.hiroshima-u.ac.jp/hsc/e_contents01_03.html

28・292016・2017

⑤

Application for Admission （入学志願票）

to Graduate School of Biomedical & Health Sciences

HIROSHIMA UNIVERSITY (Doctoral Course)

*Date of Receipt

(受付日)

Month Day

月日

*Application Number

(受験番号) D

Name in Both

Native Language

and English (氏名)

Surname: Given Name:

English

Surname: Given Name:

Native

Language

Date of Birth

（生年月日）

Month Day Year

/ / 19

Sex (性別)

(Check relevant

box)

□ Male □ Female

Age at Admission

(入学時年齢)

Nationality

(国籍)

** Desired Academic Advisor

(志望する指導教員)

Semester of Enrollment

(入学の時期) Octber2016 / April 2017

Degree Received (取得学位)

Name of Institution

(大学名)

Department (学部)

Major (専攻)

Degree

(学位名)

Date Degree Received or Expected (学位授与年月) Month / Year /

Address

Current Mailing Address

(現住所：合格通知書送付先)

Tel: －－

Permanent Address

(上記以外の連絡先)

Tel: －－

* For Official Use

** Indicate the name of a professor or an associate professor with whom you would like to study.

Paste photograph (3X4cm)

taken within three months.

Photograph should include the

torso, be a frontal view

without hat on the head.

Major (専攻)

(Check the relevant box) □ Health Sciences Major（保健学専攻）

Educational Background (学歴)

Name and Address of School

(学校名及び所在地)

Duration of

Study

(入学及び卒業年)

Degree/

Qualification

(学位／資格)

Elementary

Education

(初等教育：小学校)

Name:

Address:

Month / Year

From: /

To: /

Secondary

Education

(中等教育：中学校及び高校)

Name:

Address:

Month / Year

From: /

To: /

Higher Education

Undergraduate

Level

(高等教育：大学)

Name:

Address:

Month / Year

From: /

To: /

Graduate Level

(大学院)

Name:

Address:

Month / Year

From: /

To: /

Total duration of study mentioned above ( 全学校修学年数 ) ：

years

Employment History (職歴)

Name and Address of organization

(勤務先及び所在地)

Period of

Employment

(勤務期間)

Title

(役職名)

Type of work

(職務内容)

Name:

Address:

Month / Year

From: /

To: /

Name:

Address:

Month / Year

From: /

To: /

Name:

Address:

Month / Year

From: /

To: /

Name:

Address:

Month / Year

From: /

To: /

I hereby certify that all of the above information is true and accurate.

(上記のとおり相違ありません。)

Date:

Signature:

Statement of Motivation for Application (志望理由書)

(No. )

*Application

Number * Ｄ Name

＊ For official use

Note: If an additional form is required, please make a copy of this application.

1 Procedure of Online Application You can find the Ｑ＆Ａ page on the web site.

（1）Access to the Top Page of the Online Application

The Online Application Page is only accessible via the Entrance Examination Information Web Site of

Hiroshima University.

Hiroshima University Entrance Examination Information Web Site

http://en.hiroshima-u.jp/top/nyugaku

（2） (If you have, otherwise, skip (2) ) Enter the Account

Enter the alphanumeric account code (consisting of 8 or more characters) which you received from the

Graduate School concerned.

* Some examination type requires the Account which Graduate School gives applicant

（3） Enter the Details for Application

Choose Examination type, Graduate School or Major, etc.

（4） Enter Personal Information

Follow the instructions on the screen and enter your name, address, etc.

（5） Check details

Confirm the contents of application details and personal information.

（6） Confirmation of required documents

A list of the necessary documents will be displayed. Check it, and prepare the documents.

It is possible to upload digital photos*. Follow the instructions on the screen, transform the uploaded

photo to the ID photo format, and submit it via internet.

*The digital picture must be of the upper half of the body, without head coverings and showing you

facing the camera. The photograph (monochrome/color) must not be more than 3 months old.

（7） Pay

Choose the method of payment from the following list:

For applications from outside Japan, only credit card payments can be accepted.

1. Credit Card (VISA・MasterCard・JCB・AMERICAN EXPRESS)

2. Convenience Store（7-Eleven, LAWSON, MINISTOP, FamilyMart, CircleKSunkus, Daily Yamazaki,

Three F, Seicomart）

3. Banking facilities’ ATM 【Pay-easy】

4. Online Banking

Online Application

Online Application Procedure

（8） Initial registration process completes

（The Online Application Procedure has not Completed yet）

Your Application Number（not identical to the examinee’s number） will be issued. Do not miss

to make a note of it or to print the on-screen information.

The application number is needed for confirming the application details later and for sending the

application documents by post.

Those who choose convenience stores or ATM【Pay-easy】as the method of payment, please make a

note of the information needed for the payment of the application fee (various numbers).

（9）Send the Application Documents by post

① Prepare an envelope for sending（For applications from inside Japan）

From the registration completion screen, open the label of address and print it. Paste the printed label on an

envelope (Square Type 2; 24cm×33.2cm).

It is strongly recommended that you print the label of the address to be pasted on the envelope. If it

is not possible, write the information provided on the label (postal code, address, addressee of the destination,

application number, examination type and graduate school / major names, etc. of your choice besides postal

code, address, and name of the applicant) directly on the envelope. Write 簡易書留 (simple registered mail)

vertically in red (or ask a post office counter clerk to put the seal on the envelope).

【Sample of English ver.】【Sample of handwritten envelope (only if printing is not araivable)】

<Note>

You cannot finish the application procedure just by completing the

application registration and paying the application fee. It is necessary

for you to send the necessary documents by simple registered mail (or

EMS: Express Mail Service) no later than the deadline.

(address of Hiroshima University)

1-2-3 Kasumi, Minami-ku,Hiroshima, 739-8553, JAPAN

Hiroshima University Graduate School of Biomedical &

Health Sciences Student Support Office(Graduate school

section)

(application number) ＊＊＊＊＊＊

(type of exam)

(graduate school/ major etc.)

(address of applicant)

(name of applicant)

1-2-3 Kasumi, Minami-ku,

Hiroshima, 734-8553, JAPAN

Hiroshima University Graduate

School of Student Support Office

(Graduate School section)

出願番号：＊＊＊＊＊＊

入試区分：

出願研究科・専攻等：

(address of applicant)

(name of applicant)


Prepare an envelope for sending（For applications from outside Japan）

Write the information provided on the label (postal code, address , addressee of the graduate school of your

choice, application number, examination type and name of major, etc. of your choice besides postal code,

address and name of the applicant) directly on the envelope. Those who use services such as EMS that have

no remarks columns on the labels, write application number next to the applicant’s name, and examination

type and name of major, etc. after the name of the graduate school in parentheses (See figure below).

Tel no. Tel no. +81-82-257-5051

From ☆☆ ☆☆(application

number)

To Graduate school of Biomedical & Health Sciences, Hiroshima university

(examination type and the name of

major, etc.)

Address 1-2-3

◇◇ town

□□ city

●● country

Address 1-2-3 Kasumi, Minami-ku,

Hiroshima

JAPAN

Post code : 734-8553

② Check the application documents to be sent by post

Documents to be submitted and other

confirmation items, etc. Subjects

A picture: 4 ㎝ (length) x 3 ㎝ (width）

（Note）A picture of the upper half of the body, without head

coverings and showing you facing the camera. The

photograph (monochrome/color) must not be more than

3 months old. Write your application number, name

and date of birth on the back of the picture.

All applicants（Those who uploaded a picture in their

online application procedures do not have to submit it.）

※Note 1 About the “envelope for sending the examination admission slip, etc.”：Write the applicant's name

and address (as the destination) on a long type 3 envelope (12cm x 23.5cm), and paste postage

stamps worth 92 yen on it.

Applicants from outside of Japan have to use international reply coupons instead of the postage

stamps worth 92 yen. Please enclose the necessary number of IRCs in the envelope along with the

necessary documents.

③ Send it by simple registered mail

Use the envelope (Square Type 2; 24cm×33.2cm) prepared in the above procedure “① Prepare an

envelope for sending”. Enclose all the necessary documents. Send the envelope by simple registered mail.

(As for applicants from outside of Japan, send the documents by the fastest international mail such as

EMS) by the “deadline for submission of the application documents”.


（10） Payment of the Application Fee

Make a payment following the payment method you've selected in the procedure " (7) Enter Payment

Information". As for the detailed method of payment, please consult the “payment method (支払方法)” page

provided after completion of the application registration.

The application fee once remitted will not be refunded.

In addition to the application fee, you need to pay 500 yen as the processing fee.

The amount of processing fee is the same regardless of the way of payment (Credit Card / Convenience

Store / Banking facilities' ATM [Pay-easy] / Online Banking).

For applications from outside of Japan, only credit card payments can be accepted.

① Credit Card（For applications from inside/ outside Japan）

The settlement is completed at the completion of application

registration.

You can make a payment using any credit cards with logo marks shown

in the right table.

Please prepare a credit card before application.

The name of the credit card account holder does not necessarily

need to be identical to the name of the applicant.

A lump-sum payment is required. Before using a credit card, please

check the usage limit.

② Convenience Store（For applications from inside Japan）

Make a payment in cash.

＜Payment procedure＞

7-Eleven

Tell a salesclerk at the register your payment slip number (“払込票

番号 –Haraikomihyou-bango-” )(*1), or submit the printed

payment slip (払込票-Haraikomihyou-) to the salesclerk. Pay in

cash (*2).

(*1) The payment slip number is displayed after clicking on the

button “Display the payment slip (払込票を表示する

–Haraikomihyou-wo-hyoujisuru-)” at the application

registration completion screen. This number is needed to make

a payment.

(*2) Do not use a multi-functional copy machine for the payment.

LAWSON,

MINISTOP

Make a payment in cash at the register after completing the procedure

with "Loppi".

FamilyMart, Make a payment in cash at the register after completing the procedure

with "Fami-port".

CircleKSunkus Make a payment at the register after completing the procedure with

"Karuwaza-station".

Daily Yamazaki,

Three F

Tell a salesclerk at the register that you would like to pay by "online

settlement".

After that, make a payment in cash.

Seicomart Make a payment in cash at the register after completing the procedure

with "Club Station".

Name Logo


③ Banking facilities’ ATM 【Pay-easy】（For applications from inside Japan）

Payment can be made by ATM with a "Pay-easy mark" at any of the usable

financial institutions listed below:

■As for the usable financial institutions, check "List of usable ATM" on the following web page:

http://www.well-net.jp/multi/financial_list/index.html

（Examples of usable financial institutions）

Hiroshima Bank, Hukuoka Bank, Japan Post Bank，Mizuho Bank，Resona Bank,

Sumitomo Mitsui Bank, etc.


・At the ATM, please select "payment of taxes/charges" or "Pay-easy", and complete the procedure.

④ Online Banking（For applications from inside Japan）

You can use city banks, regional banks, Shinkin banks, credit unions, worker's credit unions, agricultural

cooperatives, and fishery cooperatives etc. A prior application at the financial institution is needed.

In addition, Rakuten Bank, The Japan Net Bank, Jibun Bank, and SBI Sumishin Net Bank are also

usable. In this case, you have to open an account at the financial institution in advance.


1 Open the application registration completion screen.

2 Press the button “Proceed with the payment by online banking”.

3 Select the financial institution you've made a contract with for online banking. Conduct the

necessary procedure after performing log-in.

This is the end of the online application.

※ If you have any questions about the operation of online applications, etc. please contact the

following help desk:

Online Application Help Desk

(Japanese Speaking Only)

Reception Time: 10:00-18:00

Reception Period：Starting on April 1, 2015

(Except from December 29 to January 3)

TEL 050-3786-5124

※ As for questions about general application information, please contact Graduate school of

Biomedical & Health Sciences, Hiroshima University (See page 4 of the Application Requirements

for the contact information.).

(Except weekends and holidays besides from December 29 to January 3)


APPLICATION REQUIREMENTS OF THE ENTRANCE...

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