AP Interview Questions

8/13/2019 AP Interview Questions

1/59

Purchasing and Payable

Tell me about P2P (procure to pay) Cycle verbally as well as accounting entries?First you enter the Requisition in PO module. Supplier sends quotation reply of requisitions orRFQ. You can approve the quotation of a supplier after to record all information received fromyour supplier such as terms and conditions, shipment and price breaks.

hen you can !o ahead for Purchase "!reement. Purchase "!reement has t#o types$ first%lanket and &ontract Purchase "!reement. You cans use blanket purchase a!reement tocommunicate to those supplier that are ne!otiatin! pricin! before actually releasin! firmpurchases. " blanket purchase a!reement must have detailed information besides the headerlevel information. " blanket purchase a!reement contains lines for specific terms, quantity,promised date, need'by'date and prices.You can create a contract purchase a!reement #ith a supplier to a!ree on terms and conditions#ithout enterin! into and a!reement for specific items or services. " contract purchasea!reement can support competitive solicitation throu!h the RFQ process and then throu!h thepurchase releases because a contract purchase a!reement has only header level information andno detailed information. (eader level includes terms, currency Supplier and a supplier site. Youcan enter Purchase Order for confirms to purchasin! services or !oods. Purchase order has fourtypes$ Standard, Planned, %lanket and &ontract.)henever you !et !oods or service that time you enter receipts in system. here are five types

of receipts$ manual receipts, e*press receipts, cascade receipts, unordered item receipts andsubstitute item receipts. hat time accountin! entry should be debited to Inventory MaterialValue and credited to Payable Clearing ccount.)henever you !et the invoice in account department, it enters in the system that timeaccountin! entries should be debited Payable Clearing and credited to Payable. hen youmake a payment to supplier that time accountin! entries should be debited Payable liabilityand credited to cash clearing account. "fter reconciliations bet#een cash mana!ement andbank, accountin! should be debited to cash clearing account and credited to ban! orcash account.

ccrual ccounting " Perpetual ccrual (#n $eceipt)

%nter purchase order (&)

)hen you enter a purchase order, accounts are created and stored #ith the purchase order

distribution. he accounts #ill eventually be used as a basis for creatin! accountin! that issent to the !eneral led!er. &reatin! a purchase order in and of itself !enerates no accountin!that is sent to the !eneral led!er.

$eceive (2)

)hen you accrue on receipt, processin! a receivin! transaction automatically sends a receiptaccrual to the !eneral led!er. The $eceiving Inventory ccount is debited ('uantity purchase order line unit price) and the Inventory P ccrual account (uninvoicedreceipts account) is credited the same amount Run the +ournal mport process #ith asource of Purchasin! to create unposted -ournals in the !eneral led!er.

*eliver and cost (+)

"fter deliverin! to the final destination, the Receivin! nventory "ccount is cleared and theaterial account is debited. f you use standard costin!, the aterial account is debited #ith

the standard cost of the item and any difference is char!ed to the Purchase Price /arianceaccount.

Period end accrual (,)

)hen items are accrued on receipt, no period'end accrual is !enerated by the Receipt "ccruals' Period'0nd process. he receipt accrual is automatically !enerated #hen the receipt isprocessed.

Invoice and match (-)

0nterin! an invoice and matchin! creates a debit to the Inventory P ccrual account toclear the liability for the uninvoiced receipt 1you no# have an invoice2. he credit is to the


2/59

P .iability accountthat defaults from the supplier site if the invoice unit price is the sameas the purchase order line unit price. ny di//erence is charged to the Invoice PriceVariance account. For items #ith destination type of nventory, the nvoice Price /arianceaccount #ill be the nvoice Price /ariance account specified #hen you defined nventorynformation for your inventory or!ani3ations in the Other "ccounts tab. he "P 4iabilityaccount is cleared #hen the invoice is paid.

ccounting /or Mass dditions " Periodic ccrual (Period %nd)%nter purchase order (&)

)hen you enter a purchase order, accounts are created and stored #ith the purchase orderdistribution. he accounts #ill eventually be used as a basis for creatin! accountin! that issent to the !eneral led!er. &reatin! a purchase order in and of itself !enerates no accountin!that is sent to the !eneral led!er.

$eceive (2)

For most e*penses and asset purchases 1other than inventory2, receipt accruals are !enerallyprocessed at period end, so no accountin! is transferred to the !eneral led!er at the time thereceipt is processed.

Period end accrual (+)

f no invoice is received and matched to the purchase order at period end, the Receipt "ccruals

' Period 0nd process #ill !enerate an accrual that is transferred to the 54 nterface. Run the+ournal mport process to create unposted -ournals in the !eneral led!er.

$everse accrual (,)

Perpetual accruals 1on receipt accruals2 are reversed #hen the invoice entered in Payables ismatched to the purchase order. Periodic accruals 1period end accruals2 are reversed #hen areversin! -ournal is created and posted in the !eneral led!er.

Invoice and match (-)

0nterin! an invoice and matchin! creates a debit to the nventory "P "ccrual account to clearthe liability for the uninvoiced receipt 1you no# have an invoice2. he credit is to the "P4iability account that defaults from the supplier site if the invoice unit price is the same as thepurchase order line unit price. "ny difference is char!ed to the nvoice Price /ariance account.For items #ith destination type of 0*pense, the nvoice Price /ariance account #ill be the same

as the char!e account. n the case of an asset that #ill be capitali3ed and depreciated inassets, the char!e account is an asset clearin! account associated #ith an asset cate!ory in"ssets. he "P 4iability account is cleared #hen a payment is processed.

Post asset to ssets (0)

he Post ass "dditions process places the asset in service. )hen the &reate +ournal 0ntriesprocess is run in "ssets, the char!e account 1the clearin! account on the invoice distribution2 isrelieved and the cost account associated #ith the asset cate!ory is char!ed for the cost of theasset.

%nter invoice (&)

" standard, unmatched invoice entered into Payables #ill !enerate a credit to the "P 4iabilityaccount and a debit to the char!e account specified on the invoice distribution. For e*penses,this #ill be an income statement account6 for assets that #ill be capitali3ed in "ssets and

depreciated, this account #ill be a balance sheet account 1asset clearin! account26 forinventory received, the account #ill be the nventory "P "ccrual account.

Pl describe the P2P process in terms

Procure to Pay Process

*emand

he procurement process !enerates and mana!es requests for the purchase of !oods. hedemand for purchase items may be a one'time event or may recur in either predictable orrandom time intervals.


3/59

1ource

he procurement sourcin! process covers the business activities related to the search,qualification, and selection of suitable suppliers for requested !oods and services.

#rder

he procurement orderin! process includes purchase order placement by the buyin!or!ani3ation and purchase order e*ecution by the supplyin! or!ani3ation.

$eceive

he receipt process ackno#led!es that a purchase order has been duly e*ecuted. For orders ofphysical !oods, it #ill typically include the receipt, inspection and delivery of the !oods toinventory or to another desi!nated location. For orders of services, it #ill typically consist of anotification from the requester or the approvin! person that the service has been performed asa!reed.

Invoice

he invoice process includes enterin! supplier and employee invoices.

Pay

he payment process consists of those activities involved in the payment for ordered !oods

and services.

*e/initions o/ Purchasing *ocumentlan!et Purchase greement$ t committed amounts for specific date ran!e for service or!oods.Contract Purchase greement$ t committed amount for certain period of unspecified !oods.Purchase #rder types$1tandard3t is re!ular purchases order to represents your order to the supplier.Planned$ t is a purchase order before you actually order the !oods and services.lan!et$ t is enterin! to a!ainst of blanket purchase a!reement.Contract$ t is enterin! to a!ainst of contract purchase a!reement.Types o/ receipts$Manual$ t is for inputtin! data manually.

%press$ t is a quicker method'if you have specified PO then requires fe#er keystrokes.Cascade$ t is assists in the distributions of the quantity of a receipt from a sin!le supplier tomultiple shipments and distributions.4nordered$ )hen you are missin! a PO or if you7re not sure to #hich PO the receipt should bematched a!ainst, you can enter this type receipt.1ubstitute Item$ f you do not have any information for the Order nformation alternativere!ion then you enter a receipt for substitute item.Quotation$ t is used for quotes from the supplier re!ardin! prices, terms and conditions ofitems.$56$ t is used for solicitin! quotes from the supplier re!ardin! prices, terms and conditions ofitems.Purchase $elease$ t is used for releases a!ainst other document types, there are t#osubtypes for this$ %lanket and Schedule.

%ntering Invoices #verviewYou can manually enter supplier invoices in either the nvoice )orkbench or the Quick nvoices#indo#. You can match to purchase orders #hen enterin! these invoices.

Invoice 7or!bench

1nvoice %atches #indo#, nvoices #indo#, 8istributions #indo#, and the associated#indo#s2. 9se the nvoice )orkbench to enter any invoice directly into the Payables system.You use this instead of the Quick nvoices #indo# #hen enterin! comple* invoices or invoicesthat require online validation and defaultin!. "lso, use this #indo# #hen enterin! an invoicethat needs immediate action, such as payment.


4/59

6uic! Invoices window

9se the Quick nvoices #indo# for hi!h:volume invoice entry for invoices that do not requiree*tensive validation and defaults. "fter enterin! invoices in the Quick nvoices #indo#, importthem into Payables. /alidation and defaultin! occurs durin! import.

Creating Invoices utomatically

$ecurring Invoices

You can set up your system to automatically create periodic invoices, for e*ample, rentinvoices.

$T1 Invoices

f you use Return to Supplier feature in Oracle Purchasin!, the system creates these debitmemos directly in your Payables system.

$etroactive Price d8ustment Invoices.

f Oracle Purchasin! users use the Retroactive Pricin! of Purchase Orders feature, the systemautomatically creates "d-ustment and PO Price "d-ustment invoices.

Pl describes the setup o/ P?Setup steps unique to "P$ 4ed!er Selection, Payment erms, nvoices olerances, nvoice"pproval &odes, 8istributions Sets, 0*pense Report emplates, Re!ions, 8efine %anks,"utomatic Payments, Special &alendars, Payable System Options, Payable Options, FinancialsOptions, Profile Options and Open "ccountin! periods.here are many sets up that are unique to Oracle Payables7 implementation. he primary 4ed!erselection specifies the accountin! structure, the functional currency, and the accountin! calendarused by Payables. Payment terms define payment schedules and correspondin! discounts.nvoice tolerances definitions control the amount of variance allo#ed bet#een invoices, purchaseorders, and receipts #hen matchin! is performed. /arious codes are defined in Payables.%ecause invoice approval codes are used to apply or release invoice holds, they should bedescriptive and meanin!ful. any setups facilitate and speed up data entry, and distribution setsare predefined allocation structures that can be used to populate invoices #ith preassi!neddistributions. 0*pense report templates can be defined and created #ith commonly used e*penseitems to populate e*pense report lines. &ertain setups relate to ta* reportin! functionality.n the financial options setup, you select a 4ed!er and an inventory or!ani3ation. You also define

accountin!, bud!etary control, encumbrance, payment, personnel, purchasin!, /" re!istration,and vendor options. o support payment processin!, payment format and banks must bedefined, and reportin! formats can be defined to provide e*pense reports and a!in! reports thatbetter meet the user7s business requirements. Special calendars can be created to furthercustomi3e the recurrin! invoices, automatic #ithholdin! ta*, and key indicators reports. naddition, users can define descriptive fle*fields to capture additional data that #as not previouslycaptured in Oracle Payables.Payables options control and set defaults for Payables functions. t should be noted that if the"utomatic Offset feature in the "ccountin! re!ion is enabled, the user cannot allo# reconciliationaccountin!, enable #ithholdin! ta*, or allo# ad-ustments to paid invoices. n addition, the

-ournal entries creation mode determines #hether audit entries #ill be created for the liability,!ain or loss, roundin!, discount taken, and cash clearin! -ournals. "s in Purchasin!, defaultvalues can be specified in these options re!ions. &ertain default values #ill default based on a

hierarchy. For e*ample, the ta* name #ill default by a user'defined hierarchical order.

9ow many types o/ Invoices?here are %leventypes of invoices$ Standard, 8ebit emo, &redit emo, 0*pense Report, PO8efault, Prepayment 1emporary and Permanent2, Quick'atch, i*ed, )ith'(oldin!, nterest,Retaina!e Release, ransportation nvoices and ThreeSpecial ype of invoices #hich !eneratedautomatically$ Recurrin!, RS, Retroactive Price "d-ustment.

1tandard


5/59

"n invoice from a supplier representin! an amount due for !oods or services purchased.Standard invoices can be either matched to a purchase order or not matched.

Credit Memo

" memo from a supplier representin! a credit amount to#ard !oods or services.

*ebit Memo

"n invoice you enter to record a credit for a supplier #ho does not send you a credit memo.Mied

"n invoice type you enter for matchin! to both purchase orders and invoices. You can entereither a positive or a ne!ative amount for a i*ed invoice type.

Prepayment

" type of invoice you enter to pay an advance payment for e*penses to a supplier oremployee.

%pense $eport

"n invoice representin! an amount due to an employee for business'related e*penses.

7ithholding Ta

"n invoice you enter to remit ta*es #ithheld to the appropriate ta* authority.

Interestf you allo# interest invoices, payables #ill automatically calculate interest for overdue invoicesand create interest invoices for selected suppliers.6uic!Matchhis invoice provides you #ith an alternative #ay to match an invoice to all PO shipments. operform a Quickatch, you must enter the PO number. he PO number defaults the supplier,the supplier number, the supplier site, and the currency. 6uic!Matchmatches an invoice to allPO shipments, #hile a P# de/aultmatch allo#s you to pick and choose.

$etainage $elease

nvoices created for comple* #ork and advance contract financin!.

Transportation Invoices

nvoices from frei!ht payment.

Creating Invoices utomatically$ecurring Invoices

You can set up your system to automatically create periodic invoices, for e*ample, rentinvoices.

$T1 Invoices

f you use Return to Supplier feature in Oracle Purchasin!, the system creates these debitmemos directly in your Payables system.

$etroactive Price d8ustment Invoices.

f Oracle Purchasin! users use the Retroactive Pricin! of Purchase Orders feature, the systemautomatically creates "d-ustment and PO Price "d-ustment invoices.

Tell me about Prepayment : epense $eport?%pense $eportis used for invoices that reimburse the employee7s e*penses.Prepaymentused for to pay prepayment to suppliers, employees and 5overnment "uthorities.here are t#o types of prepayment$ temporary for suppliers and employees, permanent for topay deposit #ith !overnment authorities.Temporary prepayments can be applied to invoices or e*pense reports you receive. For e*ample,you use a emporary prepayment to pay a hotel a caterin! deposit. )hen the hotel7s invoicearrives, apply the prepayment to the invoice to reduce the invoice amount you pay. Permanent


6/59

prepayments cannot be applied to invoices. For e*ample, you use a Permanent prepayment topay a lease deposit for #hich you do not e*pect to be invoiced.

Match pproval .evel #ptions

he match approval level defaults to purchase order shipment lines #hen the purchase order isentered. You can override the default on the purchase order shipment. f you find that you

are frequently overridin! this value, chan!e the default at the supplier site level.f an item is used on the PO, the match approval level #ill default from the item and #illoverride the supplier site. f the tem match approval level for the tem ; Receipt required,then it results in a ames #indo#.

2"7ay (Invoice to Purchase #rder)

?@ Quantity billed vs. quantity ordered on shipment line

?A nvoice unit price vs. purchase order line unit price

+"7ay (Invoice to Purchase #rder and $eceipt)

?B B')ay match criteria ">8

?< Quantity billed vs. quantity received

?= tem ; Receipt Required

,"7ay (Invoice to Purchase #rder and $eceipt and Inspection)

?C


7/59

?A "ny e*chan!e rate variance that results from matchin! is likely to be smaller because thetime bet#een the receipt and invoice #ill probably be less than the time bet#een thepurchase order and invoice.

?B atchin! an invoice for frei!ht or miscellaneous char!es to a material receipt is requiredfor accurate costin! data if you use periodic costin!.

>ote that you can also only pay for #hat you receive by usin! atch to PO and lettin! the

invoice !o on hold if the receipt is not in.Purchase order distribution match

f you are billed for only a portion of a shipment, you may #ant to match at the distributionlevel to ensure you char!e the correct account. f you choose not to match to thedistributions, Payables prorates the match amount across the available distributions for thatshipment.

Price correction

You may #ant to record a price correction for a purchase order shipment if you receive aninvoice from the supplier that is an ad-ustment to the unit price of an invoice you previouslymatched to that purchase order shipment. Price corrections ad-ust the unit price #ithoutad-ustin! the quantity billed on the purchase order.

Reasons to use price correction$

?< You use a price correction #hen a supplier sends an invoice for a chan!e in unit price foran invoice you have already matched to a purchase order. f you simply enter an invoicefor a unit price increase or a creditdebit memo for a unit price decrease #ithout usin!price correction, invoice price variances #ill not be accurate.

?= You can enter and match an invoice to record a price increase, or you can enter andmatch a credit memo or debit memo to record a price decrease.

?C 9se a price correction to ad-ust the invoiced unit price of previously matched purchaseorder shipments, distributions, or receipts #ithout ad-ustin! the quantity billed.

>ote$ Price corrections are very different from overridin! the unit price #hen matchin! aninvoice to a purchase order. )hen you are enterin! an invoice and matchin! to a purchaseorder, you can override the unit price that defaults from the purchase order so it is the sameas the unit price on your invoice. You use price corrections only after the initial match.

Matching to *istributions /or ssets

he char!e account on the purchase order for an item that #ill be capitali3ed and depreciatedis a balance sheet account and #ill be a clearin! account associated #ith an asset cate!ory1like &OP90R'P&2 in "ssets. "fter matchin!, the asset clearin! account #ill be on thedistribution for the invoice. )hen the asset is prepared and posted to "ssets, the clearin!account is cleared and the asset cost account associated #ith the asset cate!ory is char!ed forthe cost of the asset. Payables #ill transfer the asset clearin! account to the !eneral led!erand "ssets #ill transfer the clearin! account clearin! entry and the asset cost entry.

Matching to *istributions /or %penses

he char!e account on the purchase order for an item that #ill be e*pensed 1for e*ample,office supplies2 is an income statement account. "fter matchin!, the e*pense account istransferred to the invoice distribution if you are accruin! at period end. )hen accountin! is

transferred to the !eneral led!er, the amount char!ed to the e*pense account can be reportedon the income statement.

Matching to *istributions /or Inventory

he char!e account on the purchase order for an item that #ill be capitali3ed as inventory is abalance sheet account and #ill be a material clearin! account associated #ith an inventoryor!ani3ation in nventory. "fter matchin!, the nventory "P "ccrual "ccount #ill be on thedistribution for the invoice. )hen the receipt is processed the "P "ccrual "ccount 1uninvoicedreceipts account2 is credited. )hen bookin! the invoice and matchin!, the receipt is no#invoiced and the balance in the "P "ccrual "ccount must be cleared. "t receipt, Purchasin! #ill


8/59

transfer the accrual to the "P "ccrual "ccount 1a credit2 and after matchin!, Payables #illtransfer the clearin! entry to the "P "ccrual "ccount as part of the ransfer +ournals to 54process.

Multiple #rgani


9/59

Payment Process Pro/ile " payment process profile is a payment attribute assi!ned todocuments payable, #hich specifies handlin! of the documents payable, payments, andpayment instructions. Payment process profiles includin! specifications for payment instructionformattin! and transmission.

Payment process profiles contain the follo#in! information$

?@ payment instruction formattin! information

?A transmission information

?B payment !roupin!

?< payment limits

?= payment sortin! details

Payment Process $e'uest Template " blueprint that simplifies and e*pedites pay runs bypreselectin! pertinent payment data, such as !eneral header information, payment selectioncriteria, payment attributes, processin! instructions, and ho# validation failures are handled.

Payment 5ormat " set of rules that determine ho# a payment instruction or settlementbatch is converted into a payment file, readable by a payment system. Payment formats arere!istered and maintained in Oracle J4 Publisher.

Payment Method " payment attribute on a document payable. he payment method

indicates the medium by #hich the deployin! company 1first party payer2 makes a payment toa supplier 1third party payee2. 0*amples of payment methods are checks printed in'house bythe payer, checks outsourced to the bank for printin!, and #ires.

#pen Inter/aces

9se the follo#in! open interfaces to import data into Payables from other applications or third'party solutions$

?@ Payables Open nterface

?A Payables 0*pense Report Open nterface

?B Payables P&ard Open nterface

?< Payables &redit &ard Open nterface

?= Payables atchin! Open nterface

?C Payables Supplier Open nterface

=0 Payables Invoice #pen Inter/ace

9se the Payables nvoice Open nterface to load invoices from a variety of sources includin!invoices !enerated from the Pay on Receipt "utoinvoice process, 08 invoices !enerated by thee'&ommerce 5ate#ay, invoices from credit card and procurement card transactions andinvoices from e*ternal systems. You can load standard invoices as #ell as credit memos usin!the Payables nvoice Open nterface. Once invoices are loaded, use the Payables Opennterface mport process to validate them and load them into Payables.

Payables %pense $eport #pen Inter/ace

"ccounts Payable teams can key paper invoices usin! the e*pense reports form or employeescan submit their o#n e*pense reports usin! i0*penses. Run the Payables nvoice mportprocess to validate e*pense report data and create e*pense reports in Payables.

Payables PCard #pen Inter/aceYou can streamline your procure'to'pay process by implementin! a procurement cardpro!ram. 0mployees purchase items directly from suppliers usin! a credit card and then thecredit card issuer sends transaction files directly to your company. You can import credit cardtransaction files from your card issuer directly into Payables helpin! you reduce transactioncosts and eliminate lo# dollar value invoices.

Payables Credit Card #pen Inter/ace

9se SQ4?4oader scripts to load credit card transactions for corporate credit 1travel2 cards intothe open interface if you are usin! a credit card pro!ram. &orporate credit 1travel2 cards are


10/59


11/59

Invoice 7or!bench

he nvoice )orkbench is a !roup of #indo#s that you can use to enter comple* invoices orinvoices that require online validation and defaultin!. "lso, use the nvoice )orkbench #henenterin! an invoice that needs immediate action, such as payment.

he primary #indo# in the nvoice )orkbench is the nvoices #indo#. he nvoices #indo# isdivided into the follo#in! re!ions$

?D nvoice (eader

?E 5eneral

?K 4ines

?L (olds

?A@ /ie# Payments

?AA Scheduled Payments

?AB /ie# Prepayment "pplications

hese re!ions are described in detail in this presentation.

From the nvoices #indo# you can also access the other invoice'related features and #indo#sthat comprise the nvoice )orkbench$

?A< ctionsOpens the nvoice "ctions #indo# for a selected invoice1s2 #hich youcan use to perform actions such as validatin!, approvin!, cancellin!, or printin!.

?A= CalculateTa"utomatically !enerates the ta* lines for the invoice based on the0'%usiness a* setup.

?AC Ta *etailsOpens the a* 4ines Summary #indo#, #hich displays the ta* lineson the invoice.

?AD CorrectionsOpens the &orrections #indo#, #hich allo#s you to enter a price,quantity, or amount correction.

?AE 6uic! Match "utomatically matches the selected invoice to open, unbilledpurchase order lines for the specified supplier.

?AK Match"llo#s you to start one of the follo#in! matches, based on the invoice youselect. Select the invoice you #ant to match to from the poplist, then choose the atchbutton. f you enter a positive amount invoice, then Payables defaults either PurchaseOrder or Receipt, based on the nvoice atch option of the supplier site.

- Purchase #rderatch a selected invoice to a purchase order.

- $eceiptatch a selected invoice to a purchase order receipt.

- Credit Memoatch a selected creditdebit memo to an invoice.

?AL ll *istributionsOpens the 8istributions #indo# to vie# all distributions for aselected invoice.

=2> *istribution 1ets

?BA You can assi!n a default 8istribution Set to a supplier site so Payables #ill use it forevery invoice you enter for that supplier site. f you do not assi!n a default 8istribution Set toa supplier site, you can al#ays assi!n a 8istribution Set to an invoice #hen you enter it.

?BB For e*ample, you can create a 8istribution Set for an advertisin! supplier that allocatesadvertisin! e*pense on an invoice to four advertisin! departments.

=2+ 5ull *istribution 1ets

?B= 9se Full 8istribution Sets to create distributions #ith set percenta!e amounts, or useSkeleton 8istribution Sets to create distributions #ith no set distribution amounts. Fore*ample, a Full 8istribution Set for a rent invoice assi!ns E@M of the invoice amount to theSales facility e*pense account and


12/59

?BD " Skeleton 8istribution Set for the same invoice #ould create one distribution for theSales facility e*pense account and one distribution for the "dministration facility e*penseaccount, leavin! the amounts 3ero. You could then enter amounts durin! invoice entrydependin! on variables such as that month7s headcount for each !roup.

?BE f you enable and use a descriptive fle*field #ith your distribution set lines, the data inthe fle*field #ill be copied to the invoice distributions created by the 8istribution Set.

=2 Importing Invoices with *istribution 1ets?BL f you are importin! invoices, enter a 8istribution Set before you import the invoicerecord.

?


13/59

0*pense reports entered in the Payables 0*pense reports #indo# by the Payables department.

Credit Card invoices

nvoices for employee credit card e*penses. he credit card company sends you these invoicesas a flat file.

%*I Invoices

0lectronic invoices transferred from Oracle e:&ommerce 5ate#ay.BM. Invoices

0lectronic invoices transferred from the Oracle J4 5ate#ay. See$ J4 nvoices, OraclePayables Implementation Guide.

Invoices /rom eternal systems

nvoices, such as invoices from le!acy systems, loaded usin! SQ4?4oader.

#racle Property Manager invoices

4ease invoices transferred from Oracle Property ana!er.

#racle ssets lease payments

4ease payments transferred from Oracle "ssets.

Invoice 7or!bench

he nvoice )orkbench is a !roup of #indo#s that you can use to enter comple* invoices orinvoices that require online validation and defaultin!. "lso, use the nvoice )orkbench #henenterin! an invoice that needs immediate action, such as payment.

he primary #indo# in the nvoice )orkbench is the nvoices #indo#. he nvoices #indo# isdivided into the follo#in! re!ions$

?@ nvoice (eader

?A 5eneral

?B 4ines

?< (olds

?= /ie# Payments

?C Scheduled Payments

?D /ie# Prepayment "pplicationshese re!ions are described in detail in this presentation.

From the nvoices #indo# you can also access the other invoice'related features and #indo#sthat comprise the nvoice )orkbench$

?E ctionsOpens the nvoice "ctions #indo# for a selected invoice1s2 #hich you can useto perform actions such as validatin!, approvin!, cancellin!, or printin!.

?K Calculate Ta"utomatically !enerates the ta* lines for the invoice based on the 0'%usiness a* setup.

?L Ta *etailsOpens the a* 4ines Summary #indo#, #hich displays the ta* lines on theinvoice.

?A@ CorrectionsOpens the &orrections #indo#, #hich allo#s you to enter a price,quantity, or amount correction.

?AA 6uic! Match "utomatically matches the selected invoice to open, unbilledpurchase order lines for the specified supplier.

?AB Match"llo#s you to start one of the follo#in! matches, based on the invoice youselect. Select the invoice you #ant to match to from the poplist, then choose the atchbutton. f you enter a positive amount invoice, then Payables defaults either PurchaseOrder or Receipt, based on the nvoice atch option of the supplier site.

- Purchase #rderatch a selected invoice to a purchase order.

- $eceiptatch a selected invoice to a purchase order receipt.


14/59

- Credit Memoatch a selected creditdebit memo to an invoice.

?A< ll *istributionsOpens the 8istributions #indo# to vie# all distributions for aselected invoice.

Match pproval .evel #ptions

he match approval level defaults to purchase order shipment lines #hen the purchase order isentered. You can override the default on the purchase order shipment. f you find that youare frequently overridin! this value, chan!e the default at the supplier site level.

f an item is used on the PO, the match approval level #ill default from the item and #illoverride the supplier site. f the tem match approval level for the tem ; Receipt required,then it results in a ames #indo#.

2"7ay (Invoice to Purchase #rder)

?@ Quantity billed vs. quantity ordered on shipment line

?A nvoice unit price vs. purchase order line unit price

+"7ay (Invoice to Purchase #rder and $eceipt)?B B')ay match criteria ">8

?< Quantity billed vs. quantity received

?= tem ; Receipt Required

,"7ay (Invoice to Purchase #rder and $eceipt and Inspection)

?C


15/59

?AC he invoice records you enter in the Quick nvoices #indo# are stored in interface tables$"PN>/O&0SN>0RF"&0 and "PN>/O&0N4>0SN>0RF"&0.

?AD hese tables store invoice header and line information.

?AE mport invoice records by usin! the &reate nvoices #indo#, or by submittin! thePayables Open nterface mport Pro!ram from the Submit Request #indo#.

?AK Payables validates the invoice records durin! import and creates invoices #ith

distributions and scheduled payments.

?AL "fter import, Payables provides a report that lists invoice records that #ere successfullyimported and any that could not be imported because they had invalid or missin! information.You can query the re-ected invoice records in the Quick nvoices #indo#, correct them, andthen resubmit them for import.

?B@ )hen you import invoice records successfully, Payables creates re!ular invoices that youcan vie#, modify, and validate in the nvoice )orkbench.

?BA "fter you successfully create invoices based on data in the invoice records, you can pur!ethe invoice records from the Open nterface tables.

=22 6uic! Invoice atches

?B< You can use the Quick nvoices %atch name to query the !roup of invoice records in theQuick nvoices #indo#, and to identify a !roup of invoice records that you #ant to importto!ether.

?B= >ote that if you use invoice batch control and you #ant to maintain the !roupin! ofinvoices after import, then #hen you submit import for the Quick nvoices batch, you canassi!n an nvoice %atch name to the !roup of invoices that Payables creates.

?BC You can then use the nvoice %atch name to query the same !roup of invoices in thenvoice )orkbench.

%ntering $ecurring Invoices

$ecurring Invoice Template

)ith a recurrin! invoice template, you can do the follo#in!$

?@ Specify the intervals in #hich invoices based on the recurrin! invoice template #ill be

created.?A &reate up to t#o special one:time invoice amounts of a non:standard amount, such as a

deposit or balloon payment.

?B 8efine recurrin! invoices to increase or decrease by a fi*ed percenta!e from period toperiod.

)hen Payables creates recurrin! invoices, the invoice date is the first date of the period in#hich the recurrin! invoice is created. he erms 8ate depends on the erms 8ate %asissettin! at the supplier site, but is calculated differently than for re!ular invoices$

?< f the erms 8ate %asis is set to System 8ate, then the erms 8ate is the same date thatthe recurrin! invoice #as created.

?= f the erms 8ate %asis is set to anythin! else, then the erms 8ate is the invoice date,#hich is the first day of the period in #hich the recurrin! invoice is created.

1pecial Calendar

You use the Special &alendar #indo# to define periods that Payables uses for automatic#ithholdin! ta*, recurrin! invoices, payment terms, and for the Iey ndicators Report. Fore*ample, if you monitor staff productivity #eekly, use this #indo# to define #eekly periods forthe Iey ndicators calendar type.

he Report Run display:only check bo* indicates that a Iey ndicators Report has been run forthis period. he check bo* is not applicable to Payment erms, )ithholdin! a*, or Recurrin!nvoices calendar types.


16/59

;ote3he periods you define in the Special &alendar #indo# are completely separate from theperiods you define in the "ccountin! &alendar #indo# for your "P "ccountin! Periods.

9ow many .evels o/ Invoice Validation

1ystem level validation

anually submit the Payables nvoice /alidation process or schedule it to run periodically fromthe Submit Request #indo#. Submit the Payables nvoice /alidation process ri!ht before youprocess payments to update the status on all invoices. Payables #ill use the Option parameterto select unvalidated invoices for validation. 0nter "ll to ensure you release any e*istin! holdson invoices as #ell as place ne# holds. Other#ise, nvoice /alidation revie#s only those invoicedistributions that #ere not already revie#ed by nvoice /alidation. Optionally, enter othercriteria to submit nvoice /alidation for specific !roups of invoices.

atch level validation

Submit nvoice /alidation for one or more invoice batches from the nvoice %atches #indo#.%atch level validation is only allo#ed if the "llo# online validation Payables option is enabledalso.

Invoice level (online) validation

f the Payables option to allo# online validation is enabled, you can submit online validation forone or more individual invoices #hen an invoice must be validated and paid immediately. Youcan also validate related invoices for credit and debit memos by choosin! /alidate Relatednvoices in the "ctions #indo# after you enter a credit or debit memo.

nvoice level 1online2 validation is only allo#ed if the "llo# online validation Payables option isenabled also.

Validation and pproval

he order of the nvoice /alidation process and nvoice "pproval )orkflo# Pro!ram is based onthe "pproval Processin! Sequence Payables option. For e*ample, you mi!ht #ant to validatebefore you approve to create ta* lines and distributions for your invoices.

pprovalYou mi!ht #ant to enable the Require /alidation %efore "pproval Payables option if yourapprovers need to revie# ta* details before they approve an invoice.

nvoice Selection &riteria

"n invoice must meet all of the follo#in! criteria to be processed$

A. f the Require /alidation %efore "pproval Payables option is enabled, or if the invoice #assubmitted by a Supplier usin! iSupplier Portal, then the invoice must be validated.

B. he "pproval field value in the nvoices #indo# must be$

- Required, if you submit the #orkflo# pro!ram from the Submit Requests #indo#

- "nythin! e*cept nitiated or anually "pproved, if you submit the #orkflo#

pro!ram from the nvoice "ctions #indo#


17/59

required for the approver to approve. he self'service lo!in that an approver uses to vie# thenotifications is sufficient to revie# the invoice information.

he system does not initiate document level approval until all lines have been approved. f anapprover re-ects one line, the remainin! line level approvals continue to !o throu!h approval.his allo#s the continuation of the line level approval process #hile the re-ected line is bein!resolved. (o#ever, the system does not continue to document level approvals unless all lines

are approved.

Tell me about Invoice pproval 7or!/low

he #orkflo# then sequentially asks each approver in the approval list to approve invoicesonline. For e*ample, you can define a rule so invoices over A@@,@@@ require &FO approval andthen &0O approval.

f you use nvoice "pproval )orkflo#, then every invoice that requires approval must beapproved before you can pay it. Payables indicates that an invoice requires approval by settin!the value in the "pproval status field in the nvoices #indo# to Required.

)hen you use this feature, all invoices require approval, #ith the follo#in! e*ceptions.Payables sets the "pproval status of the follo#in! invoices to >ot Required$

?@ e*pense reports imported throu!h the 0*pense Report 0*port pro!ram 1because these

e*pense reports have already been throu!h an approval process2

?A recurrin! invoices if the recurrin! invoice template did not have the "pproval )orkflo#Required option enabled 1because recurrin! invoices are often approved in advance2

?B invoices that e*isted before you enabled the feature

?< invoices that completed the nvoice "pproval )orkflo# process and the nvoice "pproval)orkflo# process determined that accordin! to the rules set up in Oracle "pprovalsana!ement that no one needs to approve the invoice

You can submit the nvoice "pproval )orkflo# for an invoice either from the nvoice "ctions#indo#, or from the Submit Requests #indo#.

1ystem 1etup

;oti/ication /rom pprovers

"pprovers can approve or re-ect the invoice.?@ f an approver approves the invoice, then the invoice !oes to the ne*t person in the

approver list until all required people approve the invoice.

?A f an approver re-ects the invoice, then the #orkflo# pro!ram ends.

?B f an approver does not respond #ithin the time you specify, then )orkflo# #ill requestapproval from that person7s mana!er.

f an approver re-ects an invoice, then you can perform one of the follo#in! actions from thenvoice "ctions #indo#$

?< 9se the Force "pproval option to manually approve the invoice

?= 9se the nitiate "pproval option to resubmit the invoice to the nvoice "pproval )orkflo#after correctin! any issue that caused the approver to re-ect the invoice

?C 9se the &ancel nvoice option to cancel the invoice

1uggestion3 )e recommend that you schedule the nvoice "pproval Status Report to runni!htly so you can closely monitor your re-ected invoices.

You can revie# the approval status of an invoice that has started the nvoice "pproval)orkflo# in the follo#in! #ays$

?D nvoice "pproval (istory #indo#

?E nvoice "pproval Status Report

Invoice pproval 7or!/low Program


18/59

)hen you start this pro!ram, it updates the approval status of the invoice to nitiated. heinvoice is then placed in the )FN80F0RR08 queue.

he ne*t time the )orkflo# "!ent 4istener runs, the system initiates nvoice "pproval)orkflo# for the invoice.

Prere'uisites3

?@ 8efine all your invoice approval rules in Oracle "pprovals ana!ement 1O"2.

?A Set up, and optionally customi3e, the nvoice "pproval )orkflo#.

?B 0nable the 9se nvoice "pproval )orkflo# Payables option.

?< 0ach invoice meets all selection criteria.

?= n the Submit Requests #indo# your system administrator should schedule the )orkflo#"!ent 4istener to run re!ularly.

Invoice pproval 9istory

1>2 nvoices nquiry 12 Reports /ie# nvoice "pproval (istory

his #indo# sho#s you all the approvers for an invoice in the order that the #orkflo# requestsapproval from them. You can see #ho has revie#ed the invoice, #hether the approverapproved or re-ected it, the response date, #hat the invoice amount #as #hen the approverrevie#ed it, and any comments the approver entered. You also see #ho the pendin! approver

is and #ho the planned approvers are. f an invoice is force approved, then you see theusername of the person #ho approved the invoice.

nvoice "pproval (istory )indo# Reference

?A= ction *ate8ate that the approval action occurred. For e*ample, the date anapprover re-ected the invoice.

?AC ctionhe #indo# sho#s the action associated #ith each approver.

- pproved he invoice #as approved by this approver.

- $e8ectedhe invoice #as re-ected by this approver.

- Pending he invoice is in this approver7s queue.

- 5uturehe invoice is not yet in the approval queue of the approver.

-

Manually pproved "n accounts payable processor manually approved theinvoice by usin! the Force "pproval feature.

?AD pprover >ame of the approver #ho is assi!ned to perform an action inresponse to a request for approval notification or escalation notification. You set upapprovers in Oracle "pprovals ana!ement 1O"2. f an invoice #as force approved, thisfield sho#s the username of the accounts payable processor #ho force approved theinvoice.

?AE mount pproved nvoice total at the time of approval or re-ection. his fieldserves as an audit trail because the invoice amount can chan!e bet#een approvers.

?AK Comments"s an invoice !oes throu!h the nvoice "pproval )orkflo# process,the approver can enter comments about the approved or re-ected invoice. f the invoiceis force approved then this field is blank.

=&A Tell me about the $eports in P

=2> atch Control $eport by atch ;ame

?BA 4ists invoice batches in order of batch name and batch date. "lso sorts by entry name.

=22 atch Control $eport by %ntered y

?B< 4ists invoice batches in order of entry person. "lso sorts by batch name.

=2, Credit Memo Matching $eport


19/59

?BC his report lists credit memos and debit memos that match the supplier and dateparameters you specify. he report also lists the total of the distribution line amounts of eachcredit memo in your entered currency and your functional currency.

=20 Invoice ging $eport

?BE 9se this report to vie# your unpaid invoices. his report provides information aboutinvoice payments due #ithin four time periods you specify in the "!in! Periods #indo#. his

report does not included cancelled invoices.=2 Invoice udit .isting by Voucher ;umber

?BL 9se this report to revie# your invoices #ith assi!ned sequential voucher numbers. 0itheryou or Payables can assi!n a unique, sequential number to an invoice durin! invoice entry, ifyou enable the Sequential >umberin! profile option.

=+> Invoice udit .isting

?


20/59


21/59

Payment process profiles contain the follo#in! information$

?@ payment instruction formattin! information

?A transmission information

?B payment !roupin!

?< payment limits

?= payment sortin! detailsPayment Process $e'uest Template " blueprint that simplifies and e*pedites pay runs bypreselectin! pertinent payment data, such as !eneral header information, payment selectioncriteria, payment attributes, processin! instructions, and ho# validation failures are handled.

Payment 5ormat " set of rules that determine ho# a payment instruction or settlementbatch is converted into a payment file, readable by a payment system. Payment formats arere!istered and maintained in Oracle J4 Publisher.

Payment Method " payment attribute on a document payable. he payment methodindicates the medium by #hich the deployin! company 1first party payer2 makes a payment toa supplier 1third party payee2. 0*amples of payment methods are checks printed in'house bythe payer, checks outsourced to the bank for printin!, and #ires.

4sing the Payments Manager

9sin! the Payments ana!er, you can complete a pay run from start to finish. " pay run is theprocess by #hich a !roup of invoices is selected and processed for payment.

;ote3" pay run is rou!hly equivalent to the Release AAi concept of a payment batch.

he Payments ana!er enables you to perform the follo#in! payment actions$

?@ &reate payment process request templates by specifyin! invoice selection criteria.

?A 9se templates to automatically select invoices to pay that meet the criteria for payment.

?B Schedule pay runs.

?< odify invoice selection and payment amounts.

?= "utomatically submit invoices for processin! and payment by schedulin! paymentprocess requests.

?C nitiate payment instructions.

?D /ie# the status of payments.?E /oid or record stop payments.

1eeded Payment Methods

hese payment methods are seeded, but deployin! companies can create their o#n paymentmethods.

Chec! " paper check is printed and used as$

?@ one payment in a !roup of multiple payments

?A a Quick payment

?B a anual payment

#utsourced chec! his payment method is used to transmit payment information to ane*ternal party, such as your bank, that #ill print checks on your behalf.

%lectronic You use the 0lectronic payment method to create instructions for your bank tomake payment to a supplier bank account. ypically, this communication is an electronic filethat instructs your disbursement bank to pay your suppliers, and is in the specific format thatyour bank requires. /alidations ensure that you have recorded supplier bank accountinformation #hen you use the 0lectronic payment method.

7ire You can use the )ire payment method to manually record payment #hen you have useda process outside of your Oracle Payables system to instruct your disbursement bank to pay asupplier.


22/59

Payables does not require supplier bank account information #hen you use the )ire paymentmethod. )hen you define payment documents for these payments, Oracle recommends youuse the Recorded disbursement type because you are simply recordin! a payment madeoutside of the system. ;ote3t is recommended that you record the transaction #ith a anualpayment.

he system allo#s you to use any disbursement type. For e*ample, some users #ho re!ularly

record )ire payments for multiple suppliers use payment documents #ith the &omputer5enerated disbursement type, create an electronic pay run, and then delete the resultin!electronic file.

an! ccount Model

Payables levera!es Oracle radin! &ommunity "rchitecture and Oracle &ash ana!ement toset up the bank accounts that you use to do business 1internal bank accounts2. %anks and%ank %ranches are created as parties in radin! &ommunity "rchitecture via the user interfacein Oracle &ash ana!ement. %ank "ccounts are defined in Oracle &ash ana!ement. 0achbank can have multiple branches and each branch can have multiple accounts.

)hen you enable a bank account for use #ith Payables, you can associate the account #ithmultiple payment documents.

)hen you set up your suppliers in Oracle iSupplier, you can also set up supplier bank accounts

1e*ternal bank accounts2.Multiple Currency Payments f you have enabled the 9se ultiple &urrencies Payablesoption and you #ant to use this bank account to pay invoices entered in multiple currencies,enable this option.

Pooled ccount f you use "utomatic Offsets and you #ant to associate multiple companies#ith this bank account, then enable this option. )hen you enable the "utomatic OffsetsPayables option, Payables creates one offsettin! liability distribution for each invoicedistribution. f you pay an invoice from a pooled bank account, then #hen Payables accountsfor the invoice payment, Payables creates one correspondin! cash accountin! entry for eachliability distribution.

?@ n addition, Payables builds the cash account based on the &ash "ccount defined for thebank account and the account se!ments of the liability lines.

?A f you do not use a pooled account, then #hen the payment is accounted, a sin!leaccountin! entry is created for the &ash account, usin! the &ash "ccount that is definedfor the bank account #ithout modifyin! any account se!ments.

=2 *e/ining Payment *ocuments

?< o define payments documents$

?= A. Query the bank account.

?C B. &lick the ana!e Payment 8ocuments button.

?D ame field, enter a name for the payment documents.

?K C. n the Paper Stock ype field, select %lank Stock for non'numbered check stock orPrenumbered Stock from the drop'do#n list.

?L D. f your check stock has an attached remittance stub, select the "ttached

Remittance Stub check bo*.

?A@ E. f your check stock has an attached remittance stub, specify the numberof lines per remittance stub in the >umber of 4ines per Remittance Stub field.

?AA K. n the >umber of Setup 8ocuments field, specify the number of checksyou #ant to allo# for testin! check stock setup.

?AB L. n the Format field, select a check format from the list of values.

?A< A@. n the Payment 8ocument &ate!ory field, select the type of paymentdocument from the list of values.


23/59

?A= AA. f your check stock is prenumbered, enter the f irst and last documentnumbers in the fields under the 8ocument >umbers re!ion.

?AC AB. f your or!ani3ation uses a company checkbook, enter the appropriateinformation in the &heckbooks re!ion.

Manual Payment #verview

)hen you create a payment outside of Payables, such as a typed check or #ire transfer, you

can record the payment #ithin Payables and update the invoice or invoices that you paid.

)ith a anual payment, you can override some payment controls of Payables. You can recorda sin!le anual payment for multiple Pay "lone invoices. You can record payment for invoicesthat are associated #ith any payment method e*cept 0lectronic. You can also pay an invoicefor a supplier that has the (old "ll Payments option enabled.

Prerequisites for processin! anual payments in Payables are$

?@ &reate the payment outside of Payables.

?A 0ach invoice you paid must be validated, uncanceled, #ithout holds and must have thesame currency as the payment.

Creating Manual Payments

?B )hen you create a payment outside of Payables by typin! a check or performin! a #ire

transfer, you can record the payment #ithin Payables and update the invoices that you paid.You can also use this method to pay invoices #ith the &learin! payment method.

?< ;ote3" anual payment is typically used to record a #ire transfer. (o#ever, you canalso use pay runs and Quick payments.

$ecording a Manual Payment

Payables Responsibility

1>2 Payments 0ntry Payments

A. n the Payments #indo#, select anual in the ype field.

B. 0nter a radin! Partner. he Supplier >umber is automatically displayed. f there aremultiple Supplier Sites, select the appropriate site from the list.


24/59

AB. &hoose 0nter"d-ust nvoices to navi!ate to the Select nvoices #indo#. Select theinvoices you paid. he sum of the invoices must equal the payment "mount you entered.Optionally click the nvoice Overvie# button to see detailed information about an invoice.

A


25/59

?A f you are creatin! an electronic payment, you must assi!n supplier banks to yoursupplier.

Creating a 6uic! Payment

Payables Responsibility

1>2 Payments 0ntry Payments

A. n the Payments #indo#, if you have access to more than one Operatin! 9nit, select theappropriate operatin! unit, other#ise the default operatin! unit is automatically entered.

B. 0nter a radin! Partner. he Supplier >umber is automatically displayed. f there aremultiple Supplier Sites, select the appropriate site from the list.


26/59

?E P"Y>5 > " FOR05> &9RR0>&Y. You must pay in the same currency as the invoice.You can enter and pay a forei!n currency invoice only if the 9se ultiple &urrenciesoption is enabled in the &urrency tab of the Payables Options #indo#, and you havedefined a multi'currency or forei!n currency denominated bank account.

?K &">>O SOP FOR"08 Q9&I P"Y0>S. You cannot stop a Quick Payment beforeit has been formatted.

Processing 1top Payments /or 1ingle Payments in the Payment 7or!bench1>2 Payments 0ntry Payments Payments #indo#

"fter you call your bank to initiate a stop payment on a payment document, you can record thestop payment status. You can void the payment to reverse the accountin! and paymentrecords 1assumin! the bank has confirmed that the payment has not cleared2, or you canrelease the stop payment to reset the payment status to ne!otiable 1assumin! the bank hasnotified you that the payment has cleared or the supplier has contacted you that they locatedthe payment document2.

You can revie# all current stop payments in the Stop Payments Report. You can query allpayments #ith a status of Stop nitiated by selectin! that status in the Find Payments #indo#and then selectin! the Find button.

1topping a Payment

?@ &ontact bank and request stop payment.

?A Find the payment online. n the Payments #indo#, select the payment and choose the"ctions button.

?B n the Payment "ctions #indo#, select nitiate Stop.

?< &hoose the OI button to update the payment status to Stop nitiated.

$eleasing a 1top on a Payment

?= Find the payment online. n the Payments #indo#, select the payment and choose the"ctions button.

?C n the Payment "ctions #indo#, select Release Stop.

?D &hoose the OI button to release the stop on the payment and reset the status to>e!otiable.

1top Payment $estrictions?E PR0P"Y0>S. You cannot initiate a stop payment on a payment document that pays a

prepayment that you have applied to an invoice. You must first unapply anyprepayments, and then you can stop payment.

?K Q9&I P"Y0>S. You cannot initiate a stop payment on a Quick Payment that has beenformatted.

Voiding 1ingle Payments in the Payment 7or!bench

1>2 Payments 0ntry Payments Payments #indo#

)hen you void a payment, Payables automatically reverses the accountin! associated #ith thepayment. he status of the paid invoices is also reset to 9npaid or &ancelled dependin! on thenvoice "ction you select #hen you void the payment. Payable also reverses any reali3ed!ains or losses on forei!n currency invoices recorded as paid by the payment.

)hen you void a payment, you can select the action you #ant Payables to take on the invoicespaid by the void payment. You can choose to$

?@ place the invoices on hold

?A cancel the invoices

?B do nothin! #ith the invoices, thereby leavin! them available for payment

;ote3Since you cannot reverse a void on a void payment, you should have the payment you#ant to void in your possession or proof that it has not cleared the bank or has been destroyedbefore you record it as voided. You may also #ant to revie# the invoices paid by that payment


27/59

before you void it, to ensure that you are voidin! the correct payment. You can revie# theseinvoices in the nvoice )orkbench.

Prere'uisites

?< &all your bank to initiate a stop payment if the payment has been sent to an employee orsupplier.

?= )ait until you !et confirmation of the stop payment before you void the payment

1optional but recommended2.

Voiding a Payment

Find the payment online, and from the Payments #indo#, select the payment and choose the"ctions button. n the Payment "ctions #indo#, select /oid. Revie# and optionally chan!e thevoid 8ate and the 54 8ate you #ant Payables to use for the accountin! distributions.

?C f you #ant to chan!e the status of the related invoices to 9npaid, select >one for thenvoice "ction. he invoices #ill be available for payment on a ne# payment.

?D f you #ant to apply a hold to the related invoices, select (old for the nvoice "ction andselect a (old >ame in the (old #indo#. Payables voids the payment, resets the status ofthe related invoices to 9npaid, and applies the hold you selected to the related invoices.

?E f you #ant to cancel all related invoices and reset their "mounts to 3ero, select &ancelfor the nvoice "ction. Payables voids the payment and cancels the related invoices.

Voiding and $eissuing 6uic! Payments

You can$

?K void a Quick payment and automatically reissue payment for the same invoices

?L void the ori!inal payment and reissue a ne# Quick payment

Prere'uisites

0nable the "llo# /oid and Reissue option in the Sin!le Payment re!ion of the Payment tab#ithin the Payables Options #indo#. o void and reissue a Quick payment$

?A@ 4oad and properly ali!n your payment document in the printer.

?AA Find the Quick payment online, and from the Payments #indo# select thepayment and choose the "ctions button.

?AB n the Payment "ctions #indo#, select Reissue. 0nter the Payment 8ate andconfirm the >e# &heck >umber. Payables automatically selects /oid for you. Revie# andoptionally update the void dates. Payables voids the selected Quick payment and createsa ne# Quick payment to pay the invoices.

$estrictions

>/O&0S P"8 %Y ">O(0R P"Y0>. )hen you void a payment, you cannot cancel arelated invoice if it #as partially paid by a second payment. nstead, #hen you choose &ancelnvoice, the system applies an nvoice &ancel hold to the invoice for your reference. You canrelease the hold manually in the nvoice (olds #indo#.

&">&044>5 "SSO&"08 >/O&0S. f you attempt to cancel an invoice that has beenpartially paid by another payment by usin! the &ancel nvoice "ction, instead of cancellin! theinvoice, Payables applies an nvoice &ancel hold to the invoice. his hold is manuallyreleasable.

&40"R08 P"Y0>S. You cannot void a payment that the bank has already cleared.

PR0P"Y0>S. You cannot void payment on a payment document that pays a prepayment thatyou have applied to an invoice. You must first unapply any prepayments, and then you canvoid the payment.

1etting 4p ills Payable

he follo#in! setups must be done to use bills payable in Payables.

5unds *isbursement Payment Method 1etup

Oracle Payments Payment "dministrator responsibility


28/59

1>2 Oracle Payments Setup Funds 8isbursement Setup &lick 5o o ask icon for Paymentethods Payment ethods pa!e

A. &lick the &reate button. he &reate Payment ethod$ 5eneral pa!e appears.

B. n the %ills Payable re!ion, select the 9se Payment ethod to ssue %ills Payable checkbo*. )hen you enable this check bo*, the payment method is used only for creatin! billspayable.


29/59

?A differences bet#een the ori!inal payment amount and the cleared payment amount dueto e*chan!e rate fluctuations, bank char!es, or bank errors

?B reconciled payments

?< unreconciled payments

Important3 You can reconcile forei!n currency payments that have no e*chan!e rates.(o#ever, Oracle Subled!er "ccountin! #ill not create reconciliation accountin! entries. f you

enter the e*chan!e rate in the 54 8aily Rates table and then submit the "utoRate pro!ram,the reconciliation accountin! entries are created for payments that #ere reconciled #ithoute*chan!e rates.

$eports

an! ccount .isting

9se this report to revie# information for each internal bank account you use. Payables providesdetail information about each bank, bank branch, bank account, and payment document thatyou have defined.

Cash $e'uirement $eport

9se the &ash Requirement Report to forecast your immediate cash needs for invoice payments.You can submit this report before every pay run to determine your cash requirements for therun. You can also submit this report for the ne*t t#o or three pay runs to forecast your cashrequirements for the future and improve your cash mana!ement.

*iscounts vailable $eport

9se the 8iscounts "vailable Report to identify payments #here you can take advanta!eousdiscounts. f you find that you are losin! discounts, you can chan!e your system and supplierdefaults and modify your pay run selection criteria to make sure that you take all validdiscounts.

*iscounts Ta!en and .ost $eport

9se the 8iscounts aken and 4ost report to identify payments for #hich you could have taken adiscount, but did not. f you find that you are losin! discounts, you can chan!e your systemand supplier defaults and modify your pay run selection criteria to make sure that you take allvalid discounts.

5inal Payment $egister

9se the Final Payment Re!ister to list each payment that #as included in a pay run. he reportlists each payment in a pay run, includin! setup, overflo#, and subsequently voided paymentdocuments, in ascendin! order by payment number.

Payment udit by Voucher ;umber $eport

9se the Payment "udit by /oucher >umber Report to revie# payments #ith assi!nedsequential voucher numbers. f you enable the Sequential >umberin! profile option, either youor Payables can assi!n a unique, sequential number to each payment you create. You can alsouse this report to revie# assi!ned and available voucher numbers for the sequence name youspecify, as #ell as sequential numbers that have been deleted.

Payment %ceptions $eport

9se this report to revie# e*ception payments in Payables. his report provides you #ith astate'of'the'system listin! of the e*ception payments in Payables at any time. 0*ceptionpayments are payments that your bank has$ >ot yet cleared, &leared for an amount differentfrom the payment amount, &leared before the payment date, &leared, but the payment is voidin Payables.

Payment ain D .oss $eport

For each payment that has both a !ain and a loss, Payables lists each currency e*chan!e rate!ain and loss included in the payment. 9se this report if you need to kno# the e*act !ain orloss for an invoice in a payment, or ho# the total !ain and loss of the payment is distributedacross a payment7s invoices.


30/59

Payment $egister

9se the Payment Re!ister to revie# payments created for each bank account you use durin! atime period you specify. he report lists each payment, as #ell as the total payment amountand cleared amount of all payments.

Positive Pay 5ile

" positive pay file is a security measure in the form of a document that the deployin! company

sends to its payment system or bank to inform it of payments made by check. )hen you printchecks, then you can electronically transmit a list of payments to the bank or payment systemthat indicates the checks you printed, so the bank or payment system kno#s #hat checks topay. his list prevents the payment system or bank from payin! fraudulent checks, since suchchecks are not listed on the positive pay file.

o !enerate and transmit the positive pay file #hen checks are printed, select the"utomatically ransmit File check bo* under the Positive Pay Re!ion, Reportin! subtab, of the9pdate Payment Process Profile pa!e.

Payment Process $e'uest 1tatus $eport

9se the Payment Process Request Status Report to revie# the payments Payables #ill create#hen you format payments for the invoices in a pay run.

1eparate $emittance dvice

Separate remittance advice is a document that lists the invoices paid #ith a particularpayment. You can specify the format for the separate remittance advice document and thedelivery method.

o specify #hen or for #hich payments remittance advice is !enerated, select an option fromthe &ondition drop'do#n list under the Separate Remittance "dvice Re!ion, Reportin! subtab,of the 9pdate Payment Process Profile pa!e.

?@ >umber of 8ocuments option$ indicates the number of payments that must be included ina payment instruction for the system to !enerate separate remittance advice for theincluded payments.

?A he Payment 8etail 4en!th option$ indicates the minimum payment detail len!th requiredto !enerate separate remittance advice for a payment.

1top Payments $eport

9se the Stop Payments Report to revie# all current stop payments. Payables does not list anystop payments #hich #ere initiated, but then released, or voided at a later time.

1upplier Payment 9istory $eport

9se the Supplier Payment (istory Report to revie# the payment history for a supplier, or a!roup of suppliers #ith the same supplier type.

4nclaimed Property $eport

his report identifies uncleared payments and is useful #here you need to identify unclaimedproperty that must be escheated to a desi!nated authority.

Void Payment $egister

9se the /oid Payment Re!ister to obtain a listin! of void payments. he /oid Payment Re!isterprovides you #ith payment and supplier information for each void payment.

Payment TermsPayables Responsibility

1>2 Setup nvoice Payment erms

4sing Payment Terms

n the Payment erms #indo#, you can create an unlimited number of payment terms.Payment terms have one or more payment term lines, each of #hich creates one scheduledpayment. 0ach payment term line and each correspondin! scheduled payment have a duedate or a discount date based on one of the follo#in!$


31/59

?= a specific day of a month, such as the ACth of the month

?C a specific date, such as "u!ust AC, B@@E

?D the number of days added to your terms date, such as A= days after the terms date

?E a special calendar that specifies a due date for the period that includes the invoice termsdate. Only due dates can be based on a special calendar. 8iscount dates cannot be basedon a special calendar.

0ach payment term line also defines the due or discount amount on a scheduled payment.)hen you define payment terms, you specify payment amounts by percenta!es or by fi*edamounts. "fter you define payment terms, you can select default payment terms that Payablesautomatically assi!ns to the suppliers and supplier sites you enter. he payment terms for asupplier site default to the invoices you enter for the site.

*e/ining Payment Terms

;ame 0nter a unique payment term name and a description. 9se names that make it easy toidentify the usa!e of payment terms. For e*ample, use AA@ >et


32/59

to the periods of a payment terms calendar, you can avoid #eekends and holidays. Youcan define special calendars for payment terms in the Special &alendar #indo#.

?AA Fi*ed 8ate ' Specific month, day, and year on #hich a payment term is due.

?AB 8ays ' Payables adds this number of days to the invoice terms date to determinethe due or discount date on your scheduled payment line. ;ote3You cannot enter valuesin the 8ay of onth and onths "head fields for a payment term line if you enter a value

in this field.?A< 8ay of onthonths "head

- 8ay of onth ' Payables uses the value you enter to calculate a due or discount

date for a scheduled payment. For e*ample, enter AC to have Payables schedulepayment for the ACth day of the month. 0nter


33/59

"lthou!h you can revie# invoices and payments that have been selected for a particular payrun, lar!er cash flo# problems can be more efficiently handled by alterin! the invoice selectioncriteria for the pay run. Options include$

?B "dditional Pay hrou!h 8ays ' he defaulted date is created by referencin! the "dditionalPay hrou!h 8ays settin! on the Scheduled Payment Selection &riteria tab in the &reatePayment Process Request emplate pa!e. his selection criteria is typically set to coincide

#ith the frequency of your pay runs. For e*ample, if you process pay runs t#ice a month,you #ould probably specify the "dditional Pay hrou!h 8ays field #ith a value AC. ntimes of lo# cash availability, you can chan!e this value to E to pay only those invoicesdue in the ne*t E days rather than the ne*t AC.

?< Payment Priorities (i!h4o# ' You may not normally use this criteria durin! invoiceselection. f, ho#ever, you have assi!ned priorities to your suppliers appropriately, youmay reduce the number of invoices selected for payment by establishin! selection criteriafor your hi!her priority suppliers to prevent delayed delivery of !oods or services criticalto your operations.

?= nclude Only 8ue ' Payables selects invoices #ith due dates that fall #ithin the >umber ofPay From 8ays and "dditional Pay hrou!h 8ays. hese invoices may be ones that arebein! paid #ithin a discount period or simply #hen due. You may choose to override thePay 8ate %asis on supplier records for a particular pay run by enablin! the nclude Only

8ue option. he system then drops invoices from the pay run that #ere bein! paid #ithina discount period, thereby fore!oin! the discount available.

?C Payment 4imits ' You can further mana!e your cash requirements by lo#erin! thema*imum dollar amounts set for a total pay run 1a*imum Outlay2 or for an individualpayment #ithin the pay run 1a*imum Payment2, re!ardless of the number and dollaramount of the invoices comprisin! the payment.

%e certain that you7re a#are of the impact that these chan!ed selection criteria #ill have onyour or!ani3ation. n the case of payin! only invoices due in the subsequent #eek, consider#hen and ho# you #ill be able to !et back to a re!ular schedule. "lso, revie# the 8iscounts"vailable Report so that you7ll be a#are of the cost of fore!oin! these discounts and payin! thefull amount on the due date.

Internet %penses #verview

Oracle nternet 0*penses helps employees to enter and submit e*pense reports usin! acomputer or standard )eb bro#ser, )eb'enabled mobile device, or 0*cel spreadsheet.

?@ Oracle nternet 0*penses inte!rates #ith Oracle Payables to provide quick processin! ofe*pense reports for payment.

?A Oracle )orkflo# automatically routes e*pense reports for approval and enforcesreimbursement policies.

Internet %penses #verview

dvantages o/ 4sing #racle Internet %penses

nternet 0*penses streamlines and automates e*pense mana!ement for a hi!her return oninvestment.

?@ t reduces administrative costs and data entry errors since data entry is streamlined andaccessible any#here online 1mobile, desktop, bro#ser2 or offline 1spreadsheet2.

?A t enforces spend policy to control e*penses, sho#in! any policy deviations.

?B t eliminates e*pensive customi3ations throu!h !lobal accommodation for localstatutory re!ulations and automates audit mana!ement, conservin! staff for analytical#ork and providin! better information to mana!ement.


34/59

?< t increases productivity #hen employees can fle*ibly create e*pense reports usin! astandard )eb bro#ser, a connected )eb'enabled mobile device, a disconnectedspreadsheet, andor do#nloaded credit card transactions.

?= t improves cycle times by routin! e*pense reports via #orkflo#.

?C t increases employee satisfaction #hen their status'related questions can be self'ans#ered #ithin the application.

=0 %pense $eporting Process

?E You create and submit an e*pense report usin! Oracle Payables or Oracle nternet0*penses. he basic e*pense reportin! process is as follo#s$

?K A. he 0mployee submits an e*pense report.

?L B. he 0*penses )orkflo# notifies the approvin! authority for online revie#.

?A@ umber field.

?B@ B. Optionally chan!e the 54 "ccount, #hich defaults from the employee record.

?BA umber, or Payables #ill enter the invoice date or thee*pense report date as the nvoice >umber. 0nter a 8escription of the e*pense report.his #ill become the invoice description, and it #ill appear on reports.

?B= D. 0nter the total "mount of the e*pense report. Payables #ill confirm that thesum of the item amounts matches this amount.


35/59

?BC E. f you enable the Revie#ed %y Payables check bo*, this indicates that receiptsare not required for this e*pense report. &onsequently, the Receipt /erified check bo* inthe 0*pense "udit tabbed re!ion becomes non'updatable.

?BD K. 0nter the e*pense report emplate you #ant to use. f a default template isdefined in the Payables Options #indo# and the template is active, then Payablesdisplays that default template. he template determines #hich items you can select. he

template also mi!ht provide default values for ype, ncludes a*, and 54 "ccount.8urin! 0*pense Report 0*port, Payables creates invoice distributions from the lines.

?BE L. For each line on the e*pense report, select the line and enter the amount.Optionally update the 54 "ccount. he default 54 "ccount for each item line is the 54"ccount for the employee overlaid #ith any se!ments defined on the template for thee*pense item. "s #ith invoices, ta*es are automatically calculated for the 0*pense reportusin! the Oracle 0'%usiness a* setup.

?BK A@. Save your #ork.

?BL o enter an e*pense reports in Payables7 nvoices #indo#, ensure that invoice ype ;0*pense Report.

?


36/59


37/59

Once subled!er accountin! entries are transferred to the 54 nterface table, use the +ournalmport process to import accountin! information from the 54 nterface to the !eneral led!er.

Posting Journals

9se the post -ournals process to update the account balances of your detail and summaryaccounts. You can post actual, bud!et, or encumbrance -ournal batches.

#verview o/ the Period Close

?@ "t the end of each accountin! period, companies must complete the closin! process inPayables and reconcile Payables activity for the period.

?A You close a Payables period after you have completed subled!er accountin! fortransactions for the period and you have transferred the subled!er accountin! entries to!eneral led!er.

" #eek before your first period close, create a copy of the production database and then do adry run follo#in! your period close procedures. he dry run #ill help you identify problems andissues #ell in advance of the actual period close.

Prepare /or Period Close

Complete all receipt processing

Process all possible receivin! transactions so #hen remainin! invoices are matched, nvoice

/alidation #ill place fe#er matchin! holds. 9se the ransaction Status Summary #indo# toensure all receipts #ere processed and that none have a status of 0rror. his form looks like avie# only form, ho#ever, you can delete records so they may be re'processed. Receipt"ccruals are not !enerated for errored transactions so make sure you do not skip this step.

Con/irm or cancel all pending pay runs

Pay runs must be either confirmed or canceled or you #ill not be able to close the period. "fterall activities relatin! to pay runs are completed, process any manual payments, and QuickPayments. "lso, process any stop or void payments.

4pdate matured bills payable

f you use bills payable 1future dated payments2, either manually update the payment statusor use the 9pdate ature %ills Payable Status pro!ram to update the status of any billspayable that have reached their maturity date, but still have a status of ssued.

Import invoicesProcess any invoices that are loaded throu!h the Payables Open nterface #ith the PayablesOpen nterface mport pro!ram. Revie# the e*ceptions report and resolve any invoice relatedissues. ypical types of invoices that are imported throu!h this open interface include$

?@ 08 inbound invoices 1KA@2

?A nvoices from e*ternal systems

?B nvoices created from credit card transactions if usin! procurement cards

?< "dvance Shipment and %illin! >otices 1"S%>s2

%port and process epense reports

Process any e*pense reports that are entered usin! the Payables 0*pense Reports #indo# as#ell as invoices comin! from e*ternal sources.

Inter/ace ad8ustments to supplier invoices to payablesf you are usin! Pro-ects, you #ill most likely be updatin! pro-ect balances #ith invoicesentered in Payables throu!h the accountin! period. Final ad-ustments to supplier invoices likereclassifyin! from pro-ect to pro-ect or task to task, should be interfaced back to Payablesusin! the PR&$ nterface Supplier nvoice "d-ustment &osts to Payables pro!ram. Forad-ustments to e*pense reports, use the PR&$ nterface 0*pense Reports from Payables inOracle Pro-ects pro!ram. hese pro!rams are submitted in Pro-ects.

$econcile ban! statements


38/59

Reconcile any outstandin! bank statements. 8ependin! on ho# your Payables Options are setup, you may !enerate clearin! events #hen you reconcile payments. )hen you run the &reate"ccountin! process, the accountin! #ill be !enerated and subsequently sent to the 5eneral4ed!er durin! the ransfer +ournal 0ntries to 54 process.

$un Validation:$eview and $esolve 9olds

$un the Invoice Validation Process

he nvoice /alidation process attempts to validate invoices and remove any e*istin! holds.Some invoices may be placed on hold and not validated. f an invoice contains a system holdmanually correct the problem that caused the hold and then rerun the nvoice /alidationprocess to remove the hold. "ll user defined holds must be manually removed.

$esolve Invoice 9olds

?@ atchin! (old 8etail Report ' 9se the atchin! (old 8etail Report to revie# detailedaccounts payable and purchasin! information for invoices #ith matchin! holds andmatchin! hold releases.

?A nvoice on (old Report ' 9se the nvoice on (old Report to revie# detailed informationabout invoices on hold. You can submit the /alidation process before submittin! thisreport to obtain the most up'to'date hold information.

$erun the Invoice Validation Process i/ ;ecessary

For many system holds it #ill be necessary to fi* the problem that caused the hold. Rerun thenvoice /alidation process after resolvin! any invoice hold issues to update the status of theinvoice to /alidated.

Create 1ubledger ccounting

&reate subled!er accountin! entries for invoice and payment transactions in Payables usin!Oracle Subled!er "ccountin!.

%efore you can account for transactions, the follo#in! conditions must be met$

?@ nvoices must complete nvoice /alidation and must have no holds that preventaccountin!. You can define #hether a hold prevents accountin! in the nvoice (old andRelease >ames tab. he system also defines several holds that prevent accountin!. Youcan revie# these holds in the nvoice (old and Release >ames tab.

?A Payments must have all their invoices accounted first.

here are t#o #ays to create subled!er accountin! entries for invoice and paymenttransactions$

?B &reate online accountin! for a sin!le transaction, invoice batch, or pay run. o do this,select the transaction, and use the "ctions button to launch the &reate "ccountin!process.

?< Submit the &reate "ccountin! process from the Submit Requests #indo#. You canschedule this process to run periodically. f you set the process to provide 8etailedinformation, the process lists any transactions that accounted #ith errors. Revie# allunaccounted transactions, correct the problems, and resubmit the accountin! process.

"fter you create subled!er accountin! entries, you can vie# them in the /ie# "ccountin!#indo#.

You can update subled!er accountin! entries in Payables only if you create draft accountin!entries. f you revie# the draft accountin! entries and notice that the accountin! is incorrect,you can correct the underlyin! transaction, and recreate the subled!er accountin! entries. Youcannot ad-ust accountin! once you create final accountin! entries. nstead, create an ad-ustin!transaction or create a manual -ournal entry.

Create ccounting Program

he &reate "ccountin! pro!ram$

?@ /alidates and creates subled!er -ournal entries


39/59

?A ransfers the final -ournal entries in the current batch run to 5eneral 4ed!er and startsthe 5eneral 4ed!er postin! process

?B 5enerates the Subled!er "ccountin! Pro!ram Report, #hich documents the results of the&reate "ccountin! pro!ram

he pro!ram has the follo#in! parameters$

.edgerRequired6 limits accountin! events selected for processin! to those of a particular

led!er.

Process Category Optional6 restricts the events selected for accountin! to a particularprocess cate!ory.

%nd *ate Required6 end date for the &reate "ccountin! pro!ram6 processes only thoseevents #ith event dates on or before the end date

ModeRequired6 determines #hether the subled!er -ournal entries are created in 8raft or Finalmode

%rrors #nlyRequired6 limits the creation of accountin! to those events for #hich accountin!has previously failed

$eport Required6 determines #hether to !enerate a report sho#in! the results of theSubled!er "ccountin! pro!ram in summary or detail format

Trans/er to eneral .edgerRequired if ode is set to Final6 determines #hether to transferthe subled!er -ournal entries to 5eneral 4ed!er.

Post in eneral .edgerRequired if ode is set to Final or &reate "ccountin! is set to >o6determines #hether to post subled!er -ournal entries in 5eneral 4ed!er.

eneral .edger atch ;ame Optional6 user'entered batch name that appears on thetransferred 5eneral 4ed!er subled!er -ournal entries. ransfer to 54 option must be set to Yes.

Include 4ser Transaction Identi/iersRequired6 controls #hether the report displays useridentifiersH names and values.

his pro!ram !enerates the Subled!er "ccountin! Pro!ram Report. his report lists thefollo#in!$

?< Successful events and the subled!er -ournal entries created for those events

?= 0rrors for failed events

You can run the report in summary or detail mode as follo#s$

?C Summary mode provides a summary of events processed and detailed information abouttheir errors.

?D 8etail mode provides details of subled!er -ournal entries !enerated from the processin!of completed events and a detailed error report.

=@ Trans/er and $eview

= $un Trans/er Journals to eneral .edger

?L he ransfer +ournal 0ntries to 54 pro!ram is used to transfer accountin! entries fromSubled!er "ccountin! to 5eneral 4ed!er.

?A@ he ransfer +ournal 0ntries to 54 process automatically !enerates the ransfer +ournal0ntries to 54 report. t sho#s the results of the ransfer +ournal 0ntries to 54 process.

?AA o obtain a detailed report of accountin! entries that #ere transferred to the !eneralled!er, use the +ournal 0ntries Report #ith the appropriate date ran!e and 54 ransfer Statusparameters.

=&2 $eview Trans/er $esults

?A< You can use the Subled!er "ccountin! Pro!ram Report, the ransfer to +ournal 0ntries to54 Report, and the Period &lose 0*ception report to revie# the subled!er accountin! entriesand revie# any unaccounted transactions.

=&, $un Import Journal


40/59

?AC Run the mport +ournal process after submittin! ransfer +ournal 0ntries to 54, in orderto create unposted -ournal entries in 5eneral 4ed!er. his process must be submitted from5eneral 4ed!er.

=&0 $eview ccount nalysis $eport

?AE Run the "ccount "nalysis report in 5eneral 4ed!er to revie# and analy3e accountin!entries. You can use the report parameters to limit the report to -ust the accountin!

information you #ant to revie#.Trans/er Journal %ntries to . Program

he ransfer +ournal 0ntries to 54 pro!ram consists of a subset of parameters used in the&reate "ccountin! pro!ram as listed belo#$

?@ 4ed!er

?A Process &ate!ory

?B 0nd 8ate

?< Post in 5eneral 4ed!er

?= 5eneral 4ed!er %atch >ame

he ransfer to +ournal 0ntries to 54 Report is !enerated by the ransfer +ournal 0ntries to 54pro!ram and lists the follo#in!$

?C ransfer to 54 Summary

?D 5eneral errors

=@ Post Journal %ntries in .

= Post Journals in .

?L Once -ournals are imported into 5eneral 4ed!er, post them.

=&> Create $emaining Mass dditions

?AA Run the ass "dditions &reate pro!ram after Payables sub

AP Interview Questions

Documents

Transcript of AP Interview Questions