TridentGroup unveils its new range of corporate gifts at Giftex 2014
Annualmeetingandslideumentation
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Transcript of Annualmeetingandslideumentation
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How do companies’How do companies’How do companies’How do companies’
annual meetingsannual meetingsannual meetingsannual meetings
killkillkillkillslideumentationslideumentationslideumentationslideumentation
their audiencetheir audiencetheir audiencetheir audiencewithwithwithwith
killkillkillkill
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Many companies Many companies Many companies Many companies
during their during their during their during their annual annual annual annual meetings… meetings… meetings… meetings… during their during their during their during their annual annual annual annual meetings… meetings… meetings… meetings…
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Require their speakers
to follow PowerPoint guidelines
Don’t forget : Logo is
mandatory on every slide !
� uniform PowerPoint guidelines� supposed to be submitted in advance…� … far in advance of the meeting.� with useless and boring bullet points� ugly layout� based on the worst of PowerPoint (or Keynote)
� with sub -bullet points to make it clear
to follow PowerPoint guidelines every slide !
� with sub -bullet points to make it clear� and fonts so small that no one can read� with 200 words per slide (*)
(*)only 68 in this one !
© restricted, Date, topic, slide #, location, and don’t forget ugly background
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Require their speakers
to follow PowerPoint guidelines
Don’t forget : Logo is
mandatory on every slide !
� uniform PowerPoint guidelines� supposed to be submitted in advance…� … far in advance of the meeting.� with useless and boring bullet points� ugly layout� based on the worst of PowerPoint (or Keynote)
� with sub -bullet points to make it clear
to follow PowerPoint guidelines every slide !
© restricted, Date, topic, slide #, location, and don’t forget ugly background
� with sub -bullet points to make it clear� and fonts so small that no one can read� with 200 words per slide (*)
(*)”only” 68 in this one !
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printedprintedprintedprinted in a large in a large in a large in a large
these "standardised these "standardised these "standardised these "standardised
PowerPoints“ will bePowerPoints“ will bePowerPoints“ will bePowerPoints“ will be
printedprintedprintedprinted in a large in a large in a large in a large
meeting bindermeeting bindermeeting bindermeeting binder
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meetingmeetingmeetingmeeting DVDDVDDVDDVD for attendeesfor attendeesfor attendeesfor attendees
or will be included in theor will be included in theor will be included in theor will be included in the
meetingmeetingmeetingmeeting DVDDVDDVDDVD for attendeesfor attendeesfor attendeesfor attendeesto take home. to take home. to take home. to take home.
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DVDs that the audience willDVDs that the audience willDVDs that the audience willDVDs that the audience will
never never never never –––– ever ever ever ever ---- evereverevereverread !read !read !read !
never never never never –––– ever ever ever ever ---- everevereverever
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speaker into a catch-22This forces the
situationspeaker into a catch-22
situation
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Should the presenterShould the presenterShould the presenterShould the presenter
design visualsdesign visualsdesign visualsdesign visualsthat clearly support his live talk ….that clearly support his live talk ….that clearly support his live talk ….that clearly support his live talk ….
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Are more like a Are more like a Are more like a Are more like a
…. or should he create slides that…. or should he create slides that…. or should he create slides that…. or should he create slides that
Are more like a Are more like a Are more like a Are more like a
documentdocumentdocumentdocument to to to to be be be be readreadreadread
later?"later?"later?"later?"be be be be readreadreadread
later?"later?"later?"later?"
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Most presenters Most presenters Most presenters Most presenters
compromise and compromise and compromise and compromise and
shoot for the shoot for the shoot for the shoot for the
poorpoorpoorpoor supportingsupportingsupportingsupporting
visualsvisualsvisualsvisuals
shoot for the shoot for the shoot for the shoot for the
middle, middle, middle, middle,
resulting inresulting inresulting inresulting in
poorpoorpoorpoor supportingsupportingsupportingsupporting
visualsvisualsvisualsvisualsfor the live talkfor the live talkfor the live talkfor the live talk
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and a series of documentand a series of documentand a series of documentand a series of document----like slides like slides like slides like slides
filled with text, bullet points and filled with text, bullet points and filled with text, bullet points and filled with text, bullet points and
that that that that do do do do other data other data other data other data that that that that do do do do
notnotnotnot read well. read well. read well. read well. notnotnotnot read well. read well. read well. read well.
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use as a use as a use as a use as a
Slides thatSlides thatSlides thatSlides thatmost speakersmost speakersmost speakersmost speakers
teleprompterteleprompterteleprompterteleprompterteleprompterteleprompterteleprompterteleprompter
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Speakers tend to put every word
their presentationstheir presentationstheir presentationstheir presentations boringboringboringboringmakingmakingmakingmaking
Speakers tend to put every word they are going to say on their PowerPoint slides. Although this eliminates the need to memorize their talk, ultimately this makes their slides crowded, wordy, and boring. They lose their audience's attention before they even reach boring. They lose their audience's attention before they even reach the bottom of their first slide.
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…generating…generating…generating…generating
““““DeathDeathDeathDeathby PowerPoint”by PowerPoint”by PowerPoint”by PowerPoint”DeathDeathDeathDeathby PowerPoint”by PowerPoint”by PowerPoint”by PowerPoint”
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Same !Same !Same !Same !Can’t be theCan’t be theCan’t be theCan’t be the
Orientation :
Font size :
Text : as as possible
Max nb. of words / slide :
Text structure : bullet pointsText structure : bullet points
Visual : based on
Software : , Keynotes
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tools…tools…tools…tools…
… actually do… actually do… actually do… actually do
properly!properly!properly!properly!
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Garr Reynolds, callsGarr Reynolds, callsGarr Reynolds, callsGarr Reynolds, calls
these documents these documents these documents these documents
supposed supposed supposed supposed to serve both to serve both to serve both to serve both
as as as as projected visuals projected visuals projected visuals projected visuals as as as as projected visuals projected visuals projected visuals projected visuals and as standand as standand as standand as stand----alone alone alone alone
handoutshandoutshandoutshandouts
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1rst key point
� speakers tend to put every word they are going to say on their PowerPoint slides.
� Although this � eliminates the need to memorize their talk, � ultimately this makes their slides � crowded, wordy, and boring.
� They looe their audience's attention before they even reach the bottom of their first slide.
2nd key point�uniform PowerPoint guidelines�supposed to be submitted in advance…�… far in advance of the meeting.�supposed to be submitted in advance…�… far in advance of the meeting.�with useless and boring bullet points�Ugly layout� based on the worst of PowerPoint (or Keynotes)
�With sub-bullet points to make it clear�And fonts so small that no one can read�With 200 words per slide (*)
© restricted, Date, topic, slide #, location, speaker
Slideument makes Slideument makes Slideument makes Slideument makes badbadbadbadvisualvisualvisualvisual slidesslidesslidesslides
badbadbadbadvisualvisualvisualvisual slidesslidesslidesslides
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badbadbadbad
Slideument Slideument Slideument Slideument
documentation. documentation. documentation. documentation. makes makes makes makes
badbadbadbadKey points
�Big typeface size as if it were a book for kids. In this case : an ugly book for kids.�Too many pages because of big typeface size�Tiring to read because of landscape orientation : written documents made to be read as newspaper are based on a portait format, with tight columns, so that portait format, with tight columns, so that your eyes don’t need to go from the very left hand side of each page towards its very right hand side
© restricted, Date, topic, slide #, location, speaker
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No one likesNo one likesNo one likesNo one likes
SlideumentSlideumentSlideumentSlideumentIt isn't effective, It isn't effective, It isn't effective, It isn't effective,
it isn't efficient, it isn't efficient, it isn't efficient, it isn't efficient, it isn't efficient, it isn't efficient, it isn't efficient, it isn't efficient, and it isn't pretty.and it isn't pretty.and it isn't pretty.and it isn't pretty.
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Speakers should
respectthe way the brain works
Either your
audience
reads… reads…
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Speakers should
respectthe way brain works
… or your
audience
hears youhears you
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Don’t make
do bothyour audience
… or your
audience
hears you
Either your
audience
reads… hears youreads…
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PowerPoint and Keynote are tools for
displaying visual information that
engage your displaying visual information that
engage your audience
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catchthat
your audience’s sight
catch
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increase your
that
increase your
impactimpact
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that increase your
impact
Yes,
impact
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that
illuminateilluminateyour words
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that
inspireyour audience
inspireyour audience
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That makeyour audience
ecstaticyour audience
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excitedThat makeyour audience
excited
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amazed
That makeyour audience
amazed
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But : But : But : But :
PowerPointPowerPointPowerPointPowerPointand Keynoteand Keynoteand Keynoteand Keynoteand Keynoteand Keynoteand Keynoteand Keynoteareareareare
toolstoolstoolstoolsnot goodnot goodnot goodnot good
makingfortoolstoolstoolstools makingfor
writtendocuments
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Speakers should use
toolsprocessors
makingfor
written documents
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""""badbadbadbad
PowerPoints“PowerPoints“PowerPoints“PowerPoints“
reflectsreflectsreflectsreflects
flawedflawedflawedflawedflawedflawedflawedflawedbeliefs beliefs beliefs beliefs : : : :
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When we
get back homefrom the meeting,
who can believe that
who can believe
we are going…
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fullfullfullfull
to attempt to
of PowerPointread pages
Slides ?!fullfullfullfullKey points
�Big typeface size as if it were a book for kids. In this case : an ugly book for kids.�Too many pages because of big typeface size�Tiring to read because of landscape orientation : written documents made to be read as newspaper are based on a portait format, with tight columns, so that
Slides ?!
portait format, with tight columns, so that your eyes don’t need to go from the very left hand side of each page towards its very right hand side
© restricted, Date, topic, slide #, location, speaker
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Companies Companies Companies Companies
should should should should request request request request
that speakers that speakers that speakers that speakers
instead send ainstead send ainstead send ainstead send ainstead send ainstead send ainstead send ainstead send a
readable readable readable readable
writtenwrittenwrittenwrittendocumentdocumentdocumentdocument
writtenwrittenwrittenwritten
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A written documentA written documentA written documentA written document
that covers thethat covers thethat covers thethat covers the
main points of their main points of their main points of their main points of their
presentation presentation presentation presentation presentation presentation presentation presentation
with with with with
detaildetaildetaildetailappropriateappropriateappropriateappropriate
depthdepthdepthdepthdetaildetaildetaildetail
andandandand
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documentdocumentdocumentdocumentWORD or PDF WORD or PDF WORD or PDF WORD or PDF
that isthat isthat isthat is
writtenwrittenwrittenwritten in ain ain ain a
readablereadablereadablereadablereadablereadablereadablereadablefashionfashionfashionfashion
with linkswith linkswith linkswith links
to even more detail. to even more detail. to even more detail. to even more detail.
with linkswith linkswith linkswith linksand a bibliographyand a bibliographyand a bibliographyand a bibliography
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documentdocumentdocumentdocumentWORD or PDF WORD or PDF WORD or PDF WORD or PDF
that isthat isthat isthat is
writtenwrittenwrittenwritten in ain ain ain a
readablereadablereadablereadablereadablereadablereadablereadablefashionfashionfashionfashion
with linkswith linkswith linkswith links
to even more detail. to even more detail. to even more detail. to even more detail.
with linkswith linkswith linkswith linksand a bibliographyand a bibliographyand a bibliographyand a bibliography
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WithWithWithWith
consistent consistent consistent consistent consistent consistent consistent consistent
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would bewould bewould bewould be
far morefar morefar morefar more
effective effective effective effective far morefar morefar morefar more
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Using the right toolUsing the right toolUsing the right toolUsing the right tool
is alwaysis alwaysis alwaysis always
effective effective effective effective
to do the right taskto do the right taskto do the right taskto do the right task
far morefar morefar morefar more
effective effective effective effective
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an ideal World
an idealan idealSlideshow
Presentation
Notes
an ideal Word
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Author : Jean-François MESSIEREmail : [email protected]
AcknowledgmentsI'd like to thank Garr Reynolds. He did nothing directly and didn’t help… however this slideshow would not have been possible three years ago before discovering Garr Reynolds’s website and publications.It’s a long journey to get the best of Garr Reynolds’s provocative mix of illumination inspiration, education, and guidance. It may change much more than presentations : it may change the speaker himself, it changed myself. Thanks for this, Garr.
Even they have nothing to do directly with this slideshow, I’d like to thank the “rest of the band” I discovered through Garr Reynolds ; thanks for inspiring me every day with your publications and presentations : Nancy Duarte, Carmine Gallo, Seth Godin, Steve Jobs, Guy Kawasaki, Don McMillan, Dr John Medina, Hans Rosling, John Sweller...Photo CreditiStockphoto.com