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Annual Report

of the

Parochial Church Council

for the year ended 31 December 2019

Team Rector: The Revd. David Oxtoby

Parish Office: Rectory Garth,

Rayleigh, SS6 8BB Bank:

Barclays Bank PLC 63-65 High Street

Rayleigh, SS6 7EL

Independent Examiners: Rickard Luckin Limited Phoenix House

Basildon, SS14 3EZ

The Parochial Church Council of the Ecclesiastical Parish of Rayleigh, Rayleigh Parish Centre, Rectory Garth, Rayleigh, Essex, SS6 8BB - Registered Charity Number 1129561

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PAROCHIAL CHURCH COUNCIL OF RAYLEIGH ANNUAL REPORT OF THE PCC 2019 – CONTENTS

Page

Reference & Administrative Details 3

Annual Report of the PCC 4-13

Independent Examiner’s Report 14

Statement of Financial Activities 15

Balance Sheet 16

Notes to the Financial Statements 17-26

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PAROCHIAL CHURCH COUNCIL OF RAYLEIGH REFERENCE & ADMINISTRATIVE DETAILS

YEAR ENDED 31 DECEMBER 2019

Membership

Members of the PCC are either ex-officio or elected by Annual Parochial Church Meetings (APCMs) in

accordance with the Church Representation Rules. Members of the PCC are also charity trustees for the

purpose of charity law and those who served from 1 January 2019 to the date of this report are: -

Team Rector The Rev’d. David Oxtoby (PCC Chairman)

Team Vicar The Rev’d. Tracy Marlow *

Associate Minister The Rev’d. Tracy Nutter

Church Wardens Mr. Wayne Prankard:

Mrs. Jacky Wragg

Representatives on the Deanery Synod:

Mr. Gordon Simmonds (PCC Vice Chairman)

Mr. Wayne Prankard

Mrs. Jacky Wragg

Mr. David Bradshaw (until April 2019)

Mr. David Collingwood-Turner (until April 2019)

Mr. Matthew Buckley (from May 2019)

Mrs. Maggi Gale (from May 2019)

Elected PCC members:

Mr. Matthew Buckley (April 2019-2022)

Ms. Susan Cartwright (until April 2019)

Mrs. Maggi Gale (April 2017-2020) PCC Secretary

Mr. Andrew Gordon (April 2019-2021)

Mr. Adrian Hall (April 2017-2020) PCC Treasurer

Mrs. Maggie Izod (until April 2019)

Mrs. Ann Jolly (re-elected April 2019-2022)

Mrs. June Openshaw (re-elected April 2019-2021)

Mrs. Deborah Prankard (April 2018-2021)

Mr. Robert Robinson (April 2019-2022)

Mrs. Rachel Smith (until April 2019)

Mrs. Marie Weir (until April 2019)

Co-opted PCC member Mr. Mike Thakoordin (May 2019-April 2020)

* The Rev’d. Tracy Marlow was licensed as Team Vicar on 21 February 2019. Prior to that she was a

PCC member in her role as Team Curate.

Status: THE PAROCHIAL CHURCH COUNCIL OF THE ECCLESIASTICAL PARISH OF RAYLEIGH

has been a registered Charity, number 1129561, since May 2009

Main office: Parish office, Rayleigh Garth, Rayleigh, SS6 8BB

Independent Examiners: Rickard Luckin Limited, Phoenix House,

Basildon, SS14 3EZ

Bankers: Barclays Bank PLC, 63-65 High Street, Rayleigh, SS6 7EL

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PAROCHIAL CHURCH COUNCIL OF RAYLEIGH ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2019

The Parochial Church Council of the Ecclesiastical Parish of Rayleigh (PCC) submits its report and

financial statements for the year end 31 December 2019.

1. Aims & purposes

The PCC has the responsibility of co-operating with the Team Rector in promoting, in the ecclesiastical

parish of Rayleigh, the whole mission of the Church, pastoral, evangelistic, social and ecumenical. It

also has maintenance responsibilities for the church complexes of Holy Trinity, High Street, Rayleigh

and at St. Michael and All Angels (St. Michael’s), Sir Walter Raleigh Drive, Rayleigh.

2. Objectives & activities

The PCC is committed to enabling as many people as possible to worship at our church and to become

part of our parish community. The PCC maintains an overview of worship throughout the parish and

makes suggestions on how our services can involve the many groups that live within our parish. Our

services and worship put faith into practice through prayer and Scripture, music and sacrament.

When planning our activities for the year we have considered the Charity Commission’s guidance on

public benefit and, in particular, the supplementary guidance on charities for the advancement of

religion. In particular, we try and enable ordinary people to live out their faith as part of our parish

community through: -

• Worship and prayer; learning about the gospel; developing their knowledge and trust in Jesus

• Provision of pastoral care for people living in the parish

• Ministry and outreach work

To facilitate this work, it is important that we maintain the fabric of the two churches. We aim to keep

our premises in good state and make them available to the community as part of providing significant

civic support to our community.

3. Achievements and performance

In 2019 the PCC determined a “priority framework” in order to:-

1. Establish clear goals and objectives for the Parish to help inform its decision making.

2. Help clearly communicate to the Church members and wider deanery what our priorities are.

3. Help the different ministry areas to weigh up and test their activities against, to ensure our energy

and resources are going into the right areas.

This section is structured around these priorities as follows.

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3.1. Unity:

United services take place in every month with a 5th Sunday, whereby all congregations across the

parish worship together at 10am and our team vicar, Revd. Tracy Marlow is focusing on the oversight of

ministry at St. Michael’s and work in that community.

Our family and children’s worker co-ordinates a wide range of activities with team members from both

churches and across all congregations. This includes Messy Church at both Holy Trinity and St.

Michael’s, all age worship monthly in each church, “The Vibe”, “Rise”, holiday club and family fun day.

Working groups continue to consider the needs on a parish wide basis and we work with our deanery to

determine the route forward with Ministry and Mission Units.

Christmas saw a significant attendance at our services and events and as we move in 2020 we start our

“Year of Invitation” with a range of outreach events.

3.2. All member ministry:

Home groups ran the “Mission Shaped Introduction” course encouraging members to think about how

they might “do” mission and ministry. Many of the sermons also have a strong focus on encouraging all

member ministry especially as we approach the Year of Invitation, where all members are being

encouraged to take part and recognise their ministry.

The Rector continues to encourage and enable church members to explore their calls and giftings in

different areas of ministry through practical opportunity, e.g. leading services or preaching, and

arranging training courses. Similarly, younger members are encouraged to develop through roles in

family & children’s roles and all-age worship.

There are many less “frontline” ministry activities which are required to sustain our Parish and the PCC

is grateful to those who have continued to offer support, time and service through 2019 which is much

appreciated. These include sidesmen, welcomers, bible readers, intercession leaders, choir, music

group, prayer ministry team, bell ringers, Cameo, Mothers’ Union, members of numerous working

groups, uniformed organizations, flower arrangers, the church grounds and garden team, volunteer

cleaners of Holy Trinity and “Bodge and Bodge”.

Mutual, love, support and respect of the whole

Church family in our parish, and wider Christian

community in our deanery

Nurture every member ministry, recognising and

developing the gifts everyone has to offer to the

service of God’s Kingdom.

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3.3. Reaching out:

As mentioned above, 2019 has been ‘A year of Preparation’, preparing us for 2020 ‘A Year of Invitation’.

The Mission Shaped Introduction home group study has encouraged members to think about fresh

expressions of church and Church members have been encouraged to think about 3 people they would

like to pray for.

We continue to offer and develop fresh expressions of church that can be easier for nonchurch members

of the community such as Messy Church, café church and all-age worship as well as Alpha and various

other non-threatening, informal, friendly events for the community to come to.

Outside of our church buildings, the Revd. Tracy Nutter leads a ministry supporting the pastoral needs

of our community, through visiting, home communions and care home services. Through our family and

children’s worker we support Little Haven chaplaincy and our Rector holds several posts in the Rayleigh

community.

Wider still, a group from the Parish visited our mission partners in Uganda and members of Vision to

Serve in India came to visit our Parish.

3.4. Firm Foundation:

A priority for our parish is to develop the foundations on which we can build. These include:-

- Finances – looking to bring our finances to a sustainable position (see Financial Review) with tithes

and offerings in line with biblical teaching and expenditure responsible and measured against Parish

objectives.

- Strategic – ensuring there is an agreed vision and objectives. Accordingly we now look to refer to

the ‘Think Different’ ideas, the “On the Ground” map and this priority framework when deciding

areas for future focus.

- Structural – with the right people in place and adequate physical facilities for the work and ministry

of the Parish to grow and flourish. Developments in these areas are expanded on under Personnel

and the Fabric Report below.

Sermon series and recent Home Group studies have been about ensuring we have a firm faith-based

foundation from which to service, support and minister.

Growing in confidence to share the Good News of

Jesus, through word and deed, and going out into our

communities to share the Gospel appropriately.

Establish a sound foundation, both financially,

structural, and strategic from which to grow.

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3.5. Growing disciples, nurturing leaders:

This priority continues to be addressed through structured courses, e.g. the Prayer Course, The Bible

Course, a preaching course as well as Alpha, through home groups and engendering a supportive

environment for people to explore their giftings and ministry and encourage different leadership roles.

3.6. Prayer as a priority, a life of worship:

Our prayer working group looks to help people with this priority and many actions have been taken:-

- Rayleigh house of prayer established

- “Try Praying” booklets introduced to congregations

- Members of the Church have been encouraged to name 3 people they will pray for

- The Alen Chapel is set out as a place for prayer and quiet thought during church opening time

- Prayer team available to pray with people on request after Sunday services

Within the family and children’s work prayer is introduced in different ways involving some form of

active prayer that allows everyone to participate and where requested families are provided with prayer

support either in a one-to-one setting, personal prayer time of the team member or by adding them to

parish prayer lists.

3.7. Effective communications :

We continue to explore the best way to communicate to those both within and outside our church family

thinking about all forms of media. Progress to date has included:-

- Liturgy has been refreshed across services

- Quarterly Rector’s Ramblings

- Letter to the congregation with an update on progress towards the parish priorities

- New signage at Holy Trinity & St. Michael’s

- New magazine editors and new look magazine

- New look notice sheet

- A press officer role established

- Numerous emails, Facebook posts and posters invite and publicise re family and children’s events

To be a church where all members have the

opportunities to grow and mature in their faith as

disciples of Christ.

Nurture leaders from the ground up, recognising the

gifts of others

Nurture a culture where Prayer is what we do first,

and is an integral part of our church culture, and

Worship is a lifestyle and response to God’s grace &

holiness

Establish effective and professional means of

communication both internally and externally.

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This will be a particular area of focus in 2020 as we look to create publicity for each event in the

“Invitation” series.

3.8. Growing into a family:

We have looked to grow together through specific events, such as the “thank you” tea at the rectory,

barbeques and united services as well as encouraging the ethos of supporting one another as a church

family, e.g. thinking about the whole church family in the decisions we make and being aware of people

who are missing from services - “pew watch”.

Whilst this a whole church responsibility, we have particular teams that lead in particular areas of this,

such as the pastoral team and within the family and children’s work.

3.9. Loving our community, loving our world:

This is a dual priority looking at the needs outside of our church community through social and practical

help as well as having a care for the needs of the wider world and our environment.

Co-ordinated by our mission working group, the PCC gives financially to support various organisations

as detailed in our accounts and there is fundraising within our congregations directly to support others,

such as the Leprosy Mission and Operation Christmas Child.

More practically we have established a bereavement café, Brew & Natter and continue to develop links

with other civic and community groups.

From an environmental perspective, we are utilizing the A Rocha Eco Church survey to develop and

guide our awareness, with an aim to achieve at least bronze status.

We treat one another as if we are a family, with

care, support, love and respect.

We listen and respond to the needs of our

community, helping to meet particular social needs

with the resources we have.

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4. Financial review

A PCC priority for 2019 had been to bring general fund income and expenditure into line given the

previous years’ deficits. Accordingly, it is very pleasing to report that the general fund made a surplus

for the year of £4,588 (2018 deficit £25,346).

Total incoming resources on unrestricted funds in the year were £251,283 (2018 £238,453) with the

majority of the increase coming from higher voluntary income.

Unrestricted fund expenditure in 2019 was £246,695 (2018 £263,799). This reduction is consistent with

efforts to reduce “discretionary” expenditure where possible and some maintenance/ repair expenditure

was allocated to restricted funds where appropriate (around £6,000).

Overall restricted fund income was broadly level with expenditure in 2019.

Restricted fund income in 2019 was from various sources:-

i. We continued to benefit from the significant contributions from the Friends of Holy Trinity

Rayleigh; £19,100 was received in 2019.

ii. Giving to finance the Families & Children’s worker

iii. A specific gift for “outreach” (£6,250 gross)

iv. Giving to the St. Michael’s Ministry Fund

v. Interest income on our cash deposits in the restricted funds

Whilst overall income is lower in 2019 than 2018, this was due to a particularly large gift from “Friends”

in 2018 and also bringing the PF Fund into PCC ownership in 2018.

Restricted fund expenditure in 2019 represented:-

i. The cost of the Families & Children’s worker and some related expenses

ii. As noted in the Fabric Report, establishing an area for the burial of cremated remains. Notable

expenditure was incurred on this (around £21,000), but we expect to see this recovered over

time through fee income.

iii. Expenditure on fees for surveyors and architects in relation to refurbishment planning.

iv. As mentioned above, certain items of repair and maintenance.

v. Gifts from the PF Fund.

At the end of 2019, the unrestricted funds were in surplus by £33,308 (2018 £28,720). The PCC does

not currently have a specific Reserves Policy for unrestricted funds, but monitors the expected

movement through the budget process & can utilise restricted funds where expenditure meets the terms

of the fund.

Excluding fixed assets, the Parish has significant restricted reserves, particularly in the Holy Trinity

Fabric and Ministry Funds as well as the PF Fund totaling £503,496 at the end of 2019 (2018

£503,616). The Holy Trinity restricted reserves and some of the Holy Trinity Ministry reserves are

expected to be used on the internal refurbishment of Holy Trinity Church as referenced in the Fabric

Report below. However, it will be necessary to use these restricted funds to meet ongoing expenditure

that falls within the terms of the funds where unrestricted funds do not suffice. The PF Fund will

diminish over time as grants are made in accordance with its purpose.

Our endowment funds have specific objects as noted in the financial statements and made investment

gains during the year. We plan to utilize these as part of our refurbishment plans.

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5. Structure, governance & management

5.1. PCC

The Parochial Church Council is a corporate body established by the Church of England. The PCC

operates under the Parochial Church Council Powers Measure and is a registered charity.

The membership of the PCC and method of appointment along with other administrative information is

set out on page 3.

The PCC met on 9 occasions during 2019.

The principal groups which assist the PCC in its task are as follows:

• Standing Committee which has the power to transact the business of the PCC between its

meetings, subject to any directions given by the Council.

• Working Groups appointed by the PCC to act on their behalf. Much of the detailed work of the

PCC is undertaken by these groups which meet in between PCC meetings and report back to the

PCC. The extensive work of maintaining the church fabric is undertaken by the Facilities and

Parish Centre groups who assist the Churchwardens in this part of their traditional

responsibilities.

5.2. Church Membership

The Electoral Roll was renewed in 2019. At the end of December 2019 there were 240 (293 at end

2018) members on the Electoral Roll, of these 61 (69 at end 2018) are not resident in the Parish. The

average Parish Sunday weekly attendance (8:00am, 9:00am, 10:30am and 11:00am) in October 2019

was 218 (254 in 2018), but numbers were much greater at festivals.

5.3. Personnel

There have been a number of key personnel changes due to team members moving away or retiring

from ministry. Our Reader Duncan Johnson has moved away, and Reader Mike Tautz has retired while

our retired Minister Brian Ash has ‘hung up his cassock’. Our other retired minister John Carr continues

to offer his time and ministry to the wider Deanery/Diocese. We continue to encourage lay leadership

and preaching across our different services.

Cara Parker has continued to support the families and young children in our Parish through a diverse

array of outreach activities and family support initiatives; she brings energy, passion and pastoral care

to this vital role.

Revd. Tracy Nutter continues to do an incredible ministry supporting the pastoral needs of our

community, through visiting, home communions and care home services; with the ‘Being Here’ ministry

to those bereaved going from strength to strength.

Revd. Tracy Marlow has settled in well, in her new role as Team Vicar with a focus on St Michael’s. Her

energy and compassion for that community has seen new life and growth through her ministry.

Joseph Zammit and Warren Symes continue to help lead our more traditional forms of service musically,

and nurture and develop our growing Choir; though they have changed their roles and responsibilities,

such that Joseph is now the Musical Director. While Christina Oxtoby continues with her role of Music

Ministry Oversight, helping develop a team of musicians for leading the more informal services.

Jo Jackson continues to help keep the day-to-day running of the Parish Centre in order, as well as

offering vital admin support to the ministry team. Jo has advised that she would be leaving us in the

middle of 2020 to emigrate to New Zealand. Jenny Crane offers day to day practical support to Jo in her

role as Parish Centre Assistant. Gail Collingwood-Turner continues to offer the odd day here and there

assisting the Team Rector, and now overseeing the Brew & Natter. Lynn Lee also does an incredible job

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helping co-ordinate our Baptism ministry, ensuring all families have received appropriate teaching prior

to their child’s Baptism service.

Revd. David, our Team Rector continues to lead the team and wider church, having provided a clear

vision for the current and future years, with 2019 being ‘A year of Preparation’, preparing us for 2020 ‘A

year of Invitation’, and 2021 ‘A year of Exploration’ David continues to release the team to do the

ministries they feel called to, while picking up day to day tasks and oversight himself, and also

encouraging and nurturing lay ministry. David also offers his time to the wider Diocese as a Vocations

Interviewer, Ministerial Development Review reviewer, and also nationally a Bishops’ Advisor. David is

also locally supporting the Rayleigh Town Council, Rochford District Council, Royal Naval Association

Rayleigh and the Royal British Legion in Rayleigh as Padre/Chaplain, while also sitting on the

Membership Board for Sweyne Park Multi-academy Trust.

Four years ago, we had a recognised ministry team of 22 people. Now we only have 11 and some of

those are needing to take a back seat from regular involvement, yet we maintain a vibrant and active

ministry across our Parish, but must be careful not to ask more than is sensible of our team, and ensure

we are caring for everyone mentally and physically.

6. Fabric Report

6.1. Holy Trinity Church

Refurbishment

During the past year and after many visits and meetings, we completed our review of options to replace

the pipe organ. Subject to the necessary permissions, the PCC has agreed to purchase a bespoke

digital organ from Viscount. Since a digital organ is physically much smaller than a pipe instrument,

this has opened the possibility of expanding the chancel area and allowing far more natural light into

that area. As we already had agreement in principle to make most of the changes we had proposed, we

engaged a Quantity Surveyor to give us budget estimates for each of these changes.

Unfortunately, the total for all these actions came to £876,700, or £1,052,000 if we were unable to

reclaim VAT. So rather than delay the project for even longer and distract us from other aspects of

mission, we are now planning for a reduced scheme with an estimated cost of £478,900 (or £574,500

with VAT) and have set up a group to lead us in raising the extra c. £150,000 that we need (excluding

VAT). The remainder of our plans will be left for future consideration.

In addition to the new organ which will be on the north side of the church, the choir and clergy furniture

will be replaced with more modern and movable benches. The clergy vestry will be replaced by a

‘vestry in a cupboard’, and the chancel extended forward by about a metre and re-paved in a pale

stone. There will be a ramp on the north side for improved access. The sanctuary and east-end

communion table will remain as they are. We must also replace the heating and lighting systems and

redecorate the whole church.

We will make the nave area more usable by moving the AV desk into the corner and the font to the

south aisle near the Alen Chapel. Then, in order to better accommodate the music group, the positions

of pulpit and lectern will be reversed. The remaining floors will be re-surfaced. Although some of the

church will be handed over to the builders, we will continue to use the rest of the church while the work

is done. As part of our continuing communications, we held an open meeting on 20 January and issued

a more comprehensive written update; we hope these were helpful.

Ongoing Work

After more than twenty years of trying, we have established a new and peaceful area for the burial of

cremated remains. This will meet a long-awaited pastoral need. Churchyard regulations have changed

over the years and we shall now record details of the deceased in our new Memorial Book, which is kept

in the Alen Chapel.

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Our team of helpers has again kept our churchyard in prizewinning condition and we are most grateful

to them, as we are to Bodge and all the others who give generously of their time and skills. It is with

such help that we were also able to repair the car park earlier in the year.

We are looking to see if we can improve our provision for young children within the church and are

discussing options for a temporary trial, with the Archdeacon. The state of the Alen Chapel has been an

ongoing concern, so we obtained permission and have disposed of the redundant pews that had been

stored in the chapel and the cloister.

We are glad to report that the church fabric is in good state and once the refurbishment is complete, we

will have fully responded to the needs identified in the regular, quinquennial inspections. Our well-loved

and historic building still provides the setting for much of our communal worship and for other

community events, as well as daily opportunity for individual contemplation and peace.

6.2. HT Parish Centre

Although we have responded to the need to balance our budget by avoiding or delaying expenditure

where possible, we are happy to report that the Parish Centre is in its usual excellent state of repair and

well used by both Church and Community. Indeed, our income from this source has increased and we

believe will continue to do so, but we do need to maintain the building well. It has now been in service

for more than 25 years and for example, this year we had to deal with an under-floor leak in the

heating system. The carpets have amazed us, but they will need to be progressively replaced within a

few years. The lighting tubes in the main hall are no longer available and once we have used our stock,

we plan to replace the lights with LEDs.

Although it has reduced a little, we still suffer from unauthorised parking on the site. We have for a

long time tried various methods of persuasion, so we investigated the installation of an electronically

controlled barrier, but at approximately £10,000, this is not financially viable at this time.

We have substantial storage on the site, but it always seems to be stretched, so we made a determined

effort to get rid of surplus materials. We are concerned by our energy costs and have taken steps to

reduce unauthorised changes to the heating controls. We will continue to address these concerns in the

coming year. We also conducted our three yearly review of safety and fire policies, and we are grateful

for the gift of an electronic piano.

After a review of costs and benefits, we have constructively disposed of the van, trailer and football

cage.

6.3. St Michael’s

We have continued to upgrade the facilities of the St Michaels complex and have renewed both the

external and internal noticeboards. The Obiya Room has been restored to general use and redecorated,

and we are working on the kitchen in the Annex. We also want to bring the area behind that building

into use, especially for children and young people; If we can find enough grant money, we hope to

install doors directly from the Annex to it. Again, we have benefitted greatly from voluntary help and

grant funding.

The District Council introduced parking restrictions in the area and unfortunately, this led to the loss of

a regular booking. We looked at reinforcing the lawn in front of the church, but rejected this for a

variety of reasons.

Our major concern is the appearance of more cracks in the structure. We commissioned an engineering

examination and have, since then, been monitoring the cracks. So far, the building seems to have

stabilised, but unfortunately, as a possible cause is subsidence, we may not have insurance for any

remedial work that may be needed. We need to replace two of the heaters in the Main Hall and will do

so in 2020.

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7. Approval

In line with our agreed Priority Framework, 2019 was a Year of Preparation for the parish, with a

number of sermon series, home group studies, and additional workshops/studies being offered to the

church family throughout the year, so that as best we can, we might be ready for 2020, a Year of

Invitation. The idea behind this initiative is a series of events put on throughout the year for the church

family to actively invite others along to. Not that we are looking to attract crowds, but that we might

recognise the privilege of our own invitation to join in with God’s mission; and therefore, as a result we

invite others along to come and see this Jesus we love and worship. This past year has also been about

establishing some solid foundations for the future, these include tackling our budget deficit, and

continuing to nurture lay leadership throughout the church. The year was also about reviewing what we

do, and what we might want to lay down or relaunch, such that one of our community engagements has

seen the relaunch of our community café “Brew & Natter.” We continue to review all our ministry

activities in the light of where God is leading, and what resources we have available.

The Year of Invitation is a wonderful opportunity for us to join in with God’s mission, to grow in faith

and discipleship, and look ahead to 2021 a Year of Exploration, when we will be inviting many of those

same people we’ve already invited during 2020, to come and explore faith, and also for us as a church

family to explore what might God be calling us individually and collectively to.

This report was agreed at the PCC meeting of 9th March 2020.

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Independent Examiner’s Report to the Parochial Church Council of Rayleigh

I report to the trustees on my examination of the financial statement the Parochial Church Council of

Rayleigh (‘the charity’) for the year ended 31 December 2019 which comprise the Statement of

Financial Activities, the Balance Sheet and related notes.

This report is made solely to the charity’s trustees, as a body, in accordance with section 145 of the

Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those

matters I am required to state to them in this report and for no other purpose. To the fullest extent

permitted by law, I do not accept or assume responsibility to anyone other than the charity and the

charity’s trustees as a body, for my work, for this report, or for the opinions I have formed.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the financial statements in

accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the charity’s financial statements carried out under section 145

of the Act and in carrying out my examination I have followed all the applicable Directions given by the

Charity Commission under section 145(5)(b) of the Act.

An independent examination does not involve gathering all the evidence that would be required in an

audit and consequently does not cover all the matters that an auditor considers in giving their opinion on

the financial statements. The planning and conduct of an audit goes beyond the limited assurance that

an independent examination can provide. Consequently I express no opinion as to whether the financial

statements present a ‘true and fair’ view and my report is limited to those specific matters set out in the

independent examiner’s statement.

Independent examiner’s statement

Since the trust’s gross income exceeded £250,000 your examiner must be a member of a body listed in

section 145 of the 2011. I confirm that I am qualified to undertake the examination because I am a

member of ICAEW, which is one of the listed bodies.

I have completed my examination. I confirm that no material matters have come to my attention in

connection with the examination giving me cause to believe that in any material respect:

➢ accounting records were not kept in respect of the charity as required by section 130 of the Act;

or

➢ the financial statements do not accord with those records; or

➢ the financial statements do not comply with the applicable requirements concerning the form and

content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than

any requirement that the accounts give a ‘true and fair view which is not a matter considered as

part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which

attention should be drawn in this report in order to enable a proper understanding of the financial

statements to be reached.

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PAROCHIAL CHURCH COUNCIL OF RAYLEIGH STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31 DECEMBER 2019

Note

Unrestricted

funds

Restricted

income

funds

Endowment

funds

Total funds

2019

Total Funds

2018*

£ £ £ £ £

Incoming resources

Income and endowments from: 3

Voluntary income 179,407 56,555 - 235,962 310,016

Church activities 65,981 2,067 - 68,048 73,922

Activities for generating funds 5,818 - - 5,818 7,215

Investment income 77 3,330 272 3,679 2,540

Other - - - - -

251,283 61,952 272 313,507 393,693

Resources expended

Expenditure on: 4

Church activities 246,695 62,073 - 308,768 304,563

Costs of generating funds - - - - -

246,695 62,073 - 308,768 304,563

4,588 121- 272 4,739 89,130

8 - - 1,854 1,854 149-

12 - - - - -

4,588 121- 2,126 6,593 88,981

Reconciliation of funds:

28,720 869,617 13,123 911,460 822,477

12 33,308 869,496 15,249 918,053 911,458

Total

Total

Net income/(expenditure) before

investment gains

Investment gains/ (losses)

* An analysis of the 2018 balances by fund classification is provided in note 14

Transfers between funds

Net movement in funds

Total funds brought forward

Total funds carried forward

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PAROCHIAL CHURCH COUNCIL OF RAYLEIGH

BALANCE SHEET

AT 31 DECEMBER 2019

Approved by the Parochial Church Council on 9th March 2020 and signed on its behalf by:

The notes on pages 17 to 26 form part of these financial statements.

Note

Unrestricted

funds

Restricted

income

funds

Endowment

funds

Total funds

2019

Total Funds

2018*

£ £ £ £ £

Fixed assets

Tangible assets 7 - 366,000 - 366,000 366,000

Investments 8 - - 11,765 11,765 9,911

- 366,000 11,765 377,765 375,911

Current assets

Debtors 9 9,540 - - 9,540 11,776

Investments - - - - -

Cash in bank and in hand 10 36,253 503,496 3,484 543,233 531,122

45,793 503,496 3,484 552,773 542,898

within one year 11 12,485 - - 12,485 7,349

33,308 869,496 15,249 918,053 911,460

Represented by:

33,308 - - 33,308 28,720

Restricted funds - 869,496 - 869,496 869,617

Endowment funds - - 15,249 15,249 13,123

12 33,308 869,496 15,249 918,053 911,460

* An analysis of the 2018 balances by fund classification is provided in note 15

Total fixed assets

Total net assets

Unrestricted funds

Total funds

Total current assets

Creditors: Amounts falling due

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NOTES TO THE FINANCIAL STATEMENTS


1. Basis of Preparation

Basis of Accounting The PCC is a public benefit entity within the meaning of FRS102. The financial statements have been

prepared under the Charities Act 2011 and in accordance with the Church Accounting Regulations 2006 governing the individual accounts of PCCs, and with the Regulations’ “true and fair” view provisions,

together with the FRS 102 (2016) as the applicable accounting standards and the 2016 version of the

Statement of Recommended Practice, Accounting and Reporting by Charities (SORP (FRS102)) The financial statements have been prepared under the historical cost convention. The financial

statements include all transactions, assets and liabilities for which the PCC is responsible in law. They do not include the accounts of church groups that owe their main affiliation to another body, nor those that

are an informal gathering of church members. The financial statements are prepared in sterling, which is the functional currency. Monetary amounts in

these financial statements are rounded to the nearest £. Going concern

The trustees consider that there are no material uncertainties about the PCC’s ability to continue and

accordingly the accounts have been drawn up on a going concern basis. 2. Accounting Policies

Incoming resources

a. Incoming resources are included in the Statement of Financial Activities when the PCC has entitlement to the benefit of the resources, the inflow of economic benefit is probable and the monetary value can be measured with sufficient reliability.

b. Gift aid receivable is included in income when there is a valid declaration from the donor, is

included in the period to which the relevant donation is received and is treated as an addition to

the same fund as the additional income.

c. Voluntary income which is collected on behalf of other charities is not included as PCC income.

d. Legacy gifts are recognised on a case by case basis following the granting of probate when the administrator/executor for the estate has communicated in writing both the amount and settlement date.

e. Grants and specific donations are included in the SOFA when any preconditions preventing their use by the PCC have been met.

f. The income from charitable activities is accounted for gross of associated costs.

g. Rental income from the letting of church premises is accounted for when due.

h. Fee income from weddings and funerals only represents the element of the overall fee to which the

PCC is entitled, i.e. does not include the element passed on to other parties.

i. Investment income is included when receivable.

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Resources expended Liabilities are recognised as soon as there is a legal or constructive obligation and settlement is probable and quantifiable. Grants payable are payments made to third parties in the furtherance of the PCC’s objects. These are

recognized in the accounts when a commitment has been made externally and there are no preconditions

still to be met for entitlement to the grant that remain within the control of the PCC. Governance costs include costs of the preparation and examination of statutory accounts, the cost of trustee meetings and cost of any legal advice on governance or constitutional matters.

Fixed Assets Consecrated and beneficed property is not included in the financial statements in accordance with s.10(2) of the Charities Act 2011. Movable church furnishings held by the Rector and churchwardens on special trust for the PCC and which

require a faculty for disposal are inalienable property, listed in the church’s inventory, which can be inspected (at any reasonable time). All expenditure on church furnishings is written off when incurred.

The Parish Centre complex and St. Michael’s annex are included at cost. Equipment used within the church buildings and complexes are written off on acquisition.

Investments are included at market value at 31 December. Debtors Debtors are initially included at the settlement amount due and are subsequently measured at the cash or

other consideration due.

Creditors Creditors are included at the settlement amount due.

Funds Endowment funds are funds, the capital of which must be maintained; only income arising from investment of the endowment may be used either as restricted or unrestricted funds depending upon the purpose for which the endowment was established.

Restricted funds represent (a) income from trusts or endowments which may be expended only on those restricted objects provided in terms of the trust or bequest, and (b) donations or grants received for a

specific object or invited by the PCC for a specific object. The funds may only be expended on the specific object for which they were given. Any balance remaining unspent at the end of each year must be carried forward as a balance on that fund. The PCC does not usually invest separately for each fund. Where there

is no separate investment, interest is apportioned to individual funds on an average balance basis.

Unrestricted funds are general funds which can be used for ordinary purposes of the PCC. Funds designated for a particular purpose by the PCC are also unrestricted.

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3. Analysis of Income

Note

Unrestricted

funds

Restricted

income

funds

Endowment

funds

Total funds

2019

Total Funds

2018

£ £ £ £ £

Voluntary income

Planned giving 120,912 30,083 - 150,995 139,238

Loose plate collections 20,936 - - 20,936 19,080

One-off gifts 5,755 400 - 6,155 4,221

Tax recoverable on gift aid 27,768 6,972 - 34,740 30,476

Legacies - - - - -

Grants * - - - - 2,000

Friends of Holy Trinity - 19,100 - 19,100 48,000

PF Fund - - - - 65,571

Other 4,036 - - 4,036 1,430

179,407 56,555 - 235,962 310,016

Church activities

Brew & Natter /@Trinity 889 - - 889 3,046

Bookstall sales 1,804 - - 1,804 2,367

Church hall lettings 52,903 - - 52,903 57,793

Fees for weddings and funerals 10,385 - - 10,385 8,237

Other - 2,067 - 2,067 2,479

Total 65,981 2,067 - 68,048 73,922

Activities for generating funds

Other funds generated 4,485 - - 4,485 5,999

Parish magazine sales and

advertising 1,333 - - 1,333 1,216

Total 5,818 - - 5,818 7,215

Investment income

Interest & investment gains 77 3,330 2,126 5,533 2,540

Total 77 3,330 2,126 5,533 2,540

Total

* Grant income in 2018 was from the Diocese of Chelmsford re the refurbishment feasibility study

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4. Analysis of Expenditure

Note

Unrestricted

funds

Restricted

income

funds

Endowment

funds

Total funds

2019

Total Funds

2018

£ £ £ £ £

Church activities

Ministry

Parish share 160,614 - - 160,614 156,553

Clergy & staff expenses 2,288 - - 2,288 3,506

Family & young church expenses - 5,066 - 5,066 5,728

Mission & training 1,139 - - 1,139 3,634

164,041 5,066 - 169,107 169,421

Missionary & charitable giving 6

Giving to mission & churches 15,900 - - 15,900 15,500

- - - - 2,100

Other (from PF Fund) - 2,800 - 2,800 1,540

15,900 2,800 - 18,700 19,140

Staff costs 5

Administration & maintenance 21,340 - - 21,340 21,979

Families & Children's work - 23,583 - 23,583 23,682

Organists * 1,733 - - 1,733 5,200

23,073 23,583 - 46,656 50,861

Church property costs

Utilities 14,790 - - 14,790 12,995

Insurance 5,370 - - 5,370 5,281

Cleaning 1,903 - - 1,903 3,306

Maintenance & repairs 4,148 9,273 - 13,421 27,054

Area for cremated remains - 21,351 - 21,351 -

Other general support costs 4,652 - - 4,652 4,868

30,863 30,624 - 61,487 53,504

Church life & outreach

@Trinity/ coffee shop - - - - 1,392

Bookstall 901 - - 901 1,021

Discipleship - - - - -

Magazine expenses 1,260 - - 1,260 1,062

Upkeep of services * 5,620 - - 5,620 2,564

Other 452 - - 452 511

8,233 - - 8,233 6,550

Administration

Phone 1,625 - - 1,625 1,493

Stationery & photocopying 1,991 - - 1,991 2,651

Other 9 - - 9 10

3,625 - - 3,625 4,154

Governance costs

Independent examiner's fee 960 - - 960 930

960 - - 960 930

Total 246,695 62,073 - 308,768 304,560

* Organists costs moved to non-payroll so included in upkeep of services.

Giving relief & development agencies

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5. Paid Employees

Note

Unrestricted

funds

Restricted

income

funds

Endowment

funds

Total funds

2019

Total Funds

2018

£ £ £ £ £

Staff costs

Salaries & wages 22,556 22,660 - 45,216 49,386

Social security - - - - 39

Pension costs 517 923 - 1,440 1,436

23,073 23,583 - 46,656 50,861

During the year the PCC employed on average 3 staff (2018: 5) and as at 31 December 2019 had 3 paid staff (2018: 5)

2019 social security cost was nil (2018 minimal) due to the National Insurance employment allowance.

No employee received remuneration of more than £60,000 (2018: Nil)

6 . Missionary and charitable giving

Unrestricted Fund:-Total funds

2019

Total Funds

2018

£ £

Giving to mission & churches

Bar ‘n’ Bus 954 1,600

BRF (Messy Church) - 500

CMS 2,385 2,100

Children’s Society - 300

Church Pastoral Aid Society 2,544 2,250

Essex Clergy Charity Corporation 954 300

Hopeworx 954 1,250

Leprosy Mission - 300

Open Doors 954 1,800

St Michaels, Obiya 3,100 1,800

Samaritans Purse - Operation Christmas Child - 300

Vision to Serve, India 3,101 3,000

Teen Challenge 954 -

15,900 15,500

Tear Fund - 2,100

15,900 17,600

Restricted Funds:-

The PF Fund made three grants in 2019 totalling £2,800 (2018 two totalling £1,500).

Total

Giving relief & development agencies

The PCC became a participating employer in the Church of England Pensions Board Pension Builder 2014 from 1 May 2017 in order to

meet its automatic enrolment obligations. This is accounted for as a defined contribution scheme.

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PAROCHIAL CHURCH COUNCIL OF RAYLEIGH NOTES TO THE FINANCIAL STATEMENTS


7 . Tangible Fixed Assets

All tangible fixed assets in 2019 and 2018 relate to restricted funds.

Freehold

land &

buildings Total

Freehold

land &

buildings Total

£ £ £ £

Cost

At 1 January 366,000 366,000 366,000 366,000

Additions - - - -

Revaluations - - - -

Disposals - - - -

At 31 December 366,000 366,000 366,000 366,000

Depreciation and impairment

At 1 January - - - -

Disposals - - - -

Depreciation - - - -

Impairment - - - -

At 31 December - - - -

Net book value

At 1 January 366,000 366,000 366,000 366,000

At 31 December 366,000 366,000 366,000 366,000

Fixed assets comprise the original cost of buildings in the Parish complex and St. Michael's Annexe.

8 . Fixed Asset Investments

All fixed asset investments in 2019 and 2018 relate to endowment funds

Total Funds

2019

Total Funds

2018

£ £

Carrying at 1 January 9,911 10,060

Additions at cost - -

Disposals - -

Revaluation gain 1,854 149-

Carrying value at 31 December 11,765 9,911

Investments are represented by CBF Investment Fund Shares

2019 2018

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PAROCHIAL CHURCH COUNCIL OF RAYLEIGH NOTES TO THE FINANCIAL STATEMENTS


9. Debtors and prepayments

Total Funds

2019

Total Funds

2018

£ £

Tax recoverable on Gift Aid 5,077 4,234

Hall fees receivable 4,463 6,542

Other - 1,000

Total 9,540 11,776

10. Cash at bank & in hand

Unrestricted

funds

Restricted

income

funds

Endowment

funds

Total funds

2019

Total Funds

2018

£ £ £ £ £

Barclays current account -PCC 32,062 57,072 - 89,134 82,568

Lloyds - Fees Account 4,191 - - 4,191 2,249

CBF Church of England Deposit Fund - PCC - 446,424 - 446,424 443,093

CBF Church of England Deposit Fund - Evatt - - 3,007 3,007 2,774

CBF Church of England Deposit Fund - Hillson - - 477 477 438

36,253 503,496 3,484 543,233 531,122

11. Creditors & Accruals

Total Funds

2019

Total Funds

2018

£ £

CDBF re salaries 4,027 4,376

Accruals 2,450 1,700

Re area for cremated remains 4,269 -

Agency payments 1,739 1,273

Total 12,485 7,349

Accruals mainly relate to utilities.

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13. Transactions with trustees and related parties

None of the other trustees have been paid any remuneration or received any other benefits from an employment with the

PCC or a related entity.

No trustees' expenses have been incurred.

There have been no related party transactions other than giving from members of the PCC to the church in the normal

course of events as members of the church.

12. Analysis of Funds

1 January

2019

Incoming

resources

Resources

expended Transfers

31 December

2019

£ £ £ £ £

Unrestricted: General Fund 28,720 251,283 246,695- - 33,308

Restricted Funds

Fixed Assets 366,000 - - - 366,000

Holy Trinity Fabric 345,989 21,098 28,172- - 338,915

Holy Trinity Ministry 67,491 833 1,270- - 67,054

St. Michael's Ministry 1,574 1,400 1,182- - 1,792

Youth & Childrens' Worker 24,203 31,871 28,649- - 27,425

PF Fund 64,360 500 2,800- - 62,060

Outreach - 6,250 - 6,250

869,617 61,952 62,073- - 869,496

Endowment Funds

Evatt 9,750 1,538 - - 11,288

Hillson 1,472 232 - - 1,704

Anonymous 1,901 356 - - 2,257

13,123 2,126 - - 15,249

`

Total 911,460 315,361 308,768- - 918,053

Analysis of endowment funds

CCLA

Income fund Total

Purpose

Number of

shares

Fixed Asset

Investment

Cash - CBF

Deposit

£ £ £

Evatt West window, chancel screen & little window 432 8,281 3,007 11,288

Hillson Fire insurance & repair of chancel 64 1,227 477 1,704

Anonymous Fabric of Holy Trinity 118 2,257 - 2,257

614 11,765 3,484 15,249

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Unrestricted

funds

Restricted

income

funds

Endowment

funds

Total funds

2018

£ £ £ £

Incoming resources

Income and endowments from:

Voluntary income 158,874 151,142 - 310,016

Church activities 72,300 1,622 - 73,922

Activities for generating funds 7,215 - - 7,215

Investment income 64 2,191 285 2,540

Other - - - -

238,453 154,955 285 393,693

Resources expended

Expenditure on:

Church activities 263,799 40,764 - 304,563

263,799 40,764 - 304,563

25,346- 114,191 285 89,130

- - 149- 149-

30,000 30,000- - -

4,654 84,191 136 88,981

Reconciliation of funds:

24,065 785,425 12,987 822,477

28,719 869,616 13,123 911,458 Total funds carried forward

14. 2018 SOFA by Fund Classification

Total

Total

Transfers between funds

Net movement in funds

Total funds brought forward

Net income/(expenditure) before

investment gains

Investment gains

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Unrestricted

funds

Restricted

income

funds

Endowment

funds

Total funds

2018

£ £ £ £

Fixed assets

Tangible assets - 366,000 - 366,000

Investments - - 9,911 9,911

- 366,000 9,911 375,911

Current assets

Debtors 11,776 - - 11,776

Investments - - - -

Cash in bank and in hand 24,293 503,617 3,212 531,122

36,069 503,617 3,212 542,898

within one year 7,349 - - 7,349

28,720 869,617 13,123 911,460

Represented by:

28,720 - - 28,720

Restricted funds - 869,617 - 869,617

Endowment funds - - 13,123 13,123

28,720 869,617 13,123 911,460

Analysis of endowment funds

CCLA Income

fund Total

Number of

shares

Fixed Asset

Investment

Cash - CBF

Deposit

£ £ £

Evatt 432 6,976 2,774 9,750

Hillson 64 1,034 438 1,472

Anonymous 118 1,901 - 1,901

614 9,911 3,212 13,123

Total funds

15. 2018 Balance Sheet by Fund Classification

Total fixed assets

Total current assets

Creditors: Amounts falling due

Total net assets

Unrestricted funds

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