annual report - NMMDM · 2018-05-17 · KPA 4: MUNICIPAL FINANCIAL VIABILTY AND MANAGEMENT 83 4.6...

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ngaka modiri molema district municipality

2010-2011

annual report

www.nmmdm.gov.za

Chapter 1 5

INTRODUCTION AND MUNICIPAL OVERVIEW 51.1 Executive Mayor’s Foreword 61.2 Muncipal Manager’s Foreword 91.3 Municipal Overview 10

Chapter 2 20 Political Governance Structures 202.1.1 Municipal Council 212.1.2 Seconded Councillors 212.1.3 Council Meetings 212.1.4 Council Committees 212.1.6 Portfolio Committees 222.1.7 Public Participation 222.1.8 Administrative Governance Structure 222.1.8.1 Top Layer 222.1.5 Functionality of Council Committees 222.1.8.2 Section 57 Managers and their Departments 232.1.9 Public Accountability 232.1.9.1 Ward Committees 232.1.9.2 Challenges 232.2 Corporate Governance 232.2.1 Anti- Corruption and Anti Fraud 232.2.2 Audit Committee 242.2.3 By-laws and Policies 252.2.4 Information Communication Technology (ICT) 27

Chapter 3 29

BASIC SERVICE DELIVERY (KPA 3) 293. BASIC SERVICE DELIVERY (KPA 3) 303.1 OVERVIEW 303.2 Minimum Level or Standard of Service 313.3 Service Delivery Backlogs 313.4 Backlogs per Municipality: 323.5 The % of municipality’s capital budget actually spent on capital projects identified for 2010/ 2011 financial year in terms of NMMDM’s IDP. 333.6 The number of jobs created through implementation of capital projects. 343.7 Service Delivery Challenges 343.8 Service Delivery Achievements 353.9 Water Services Backlogs 353.9.1 Introduction 363.9.2 Legislative Imperative 363.9.3 Water backlog 373.9.4 Sanitation Backlog 373.9.5 Surface Water Source 373.9.6 Groundwater Sources 383.9.7 SERVICE DELIVERY IMPLEMENTATION PLAN 383.9.8 Challenges 393.10 Roads and Transport 393.11 MUNICIPAL HEALTH SERVICES 413.12 Fire Fighting Services (shared function) 423.13 Disaster Management 443.15.5 Local Economic Development 463.16 SOCIAL SERVICES FUNCTION 51

Contents

ngaka modiri molema dm

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Chapter 4 61

FUNCTIONAL PERFORMANCE (IDP and Departmental 61 SDBIP Reports 2010/2011 F/Y) 614.1 Municipal Transformation and Organizational Development (Corporate Services) 624.1 Municipal Transformation and Organizational Development (Corporate Services) 634.1 Municipal Transformation and Organizational Development (Corporate Services) 64KPA 2: MUNICIPAL BASIC SERVICE DELIVERY AND INFRASTRACTURE DEVELOPMENT 654.3 Technical Services Report 664.4 Performance Report (Water Services) 77KPA 3: LOCAL ECONOMIC DEVELOPMENT 79KPA 4: MUNICIPAL FINANCIAL VIABILTY AND MANAGEMENT 834.6 MUNICIPAL FINANCES 834.7 GOOD GOVERNANCE 854.8 DISASTER MANAGEMENT 90

Chapter 5 99 HUMAN RESOURCES AND ORGANIZATIONAL DEVELOPMENT (HR Services) 995. HUMAN RESOURCES AND ORGANIZATIONAL DEVELOPMENT (HR Services) 1005.1 Workforce Profile In Terms Of Gender, Race And Disability 1005.1.1 Gender analysis 1005.1.2 Race Analysis 100 Disability analysis 1005.1.4 Vacancy Rate 1005.1.5 Turnover Rate 1015.2 Managing the Municipal Workforce 1015.2.1 Injuries 1015.2.2 HIV & AIDS 1015.2.3 HR Policies & Plans 1025.2.4 PMS 1025.2.5 Employee Performance Rewards 1025.3 Capacitating Municipal Workforce 1035.3.1 Skills Matrix 1035.3.2 Skill Development 1035.3.3 Recordkeeping Plan 1045.3.4 Lease of Property 1045.3.5 Itsoseng Fire Station 1045.3.6 Lehurutshe Fire Station 1055.3.7 Ratlou Local Municipality 1055.3.8 Maintenance 105

CHAPTER 6 106

AUDITOR GENERAL’S REPORT 106 Approval of annual financial statements 115 REPORT OF THE CHIEF FINANCIAL OFFICER 116 STATEMENT OF FINANCIAL POSITION 118 STATEMENT OF FINANCIAL PERFORMANCE 119 CASH FLOW STATEMENT 121 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES 122 NOTES TO THE FINANCIAL STATEMENTS 137 NOTES TO THE FINANCIAL STATEMENTS 138 NOTES TO THE FINANCIAL STATEMENTS 139 NOTES TO THE FINANCIAL STATEMENTS 140 NOTES TO THE FINANCIAL STATEMENTS 141 ANNEXURES 161

CHAPTER 8 169

ACTION PLAN 169Audit action plan – 2010/11 170

Contents


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Chapter 1INRODUCTION AND MUNICIPAL OVERVIEW


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INTRODUCTION AND MUNICIPAL OVERVIEW

1.1 ExECUTIVE MAyOR’s FOREWORD

CHAPTER 1

Fellow citizens of Ngaka Modiri Molema, for this

year, the Ngaka Modiri Molema District Municipal-

ity has created tools to direct us in ensuring that

we are leaders in integrated municipal governance.

For this leadership to be realized, we have set out

the following objectives as our primary strategic ob-

jectives; district economic development planning,

district transport system, district spatial develop-

ment planning and rural development planning.

The district has again recommitted itself in cham-

pioning the economic growth by ensuring different

economic sector promotion. The other critical mat-

ter is commitment to attain clean finance manage-

ment by 2014. Adherence to clean governance will

help us to accelerate services to our people cou-

pled with accountability.

It is in the interest of the district municipality to

adhere to key cabinet priorities. We will be focusing


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1.1 ExECUTIVE MAyOR’s FOREWORD

all our efforts to development of cooperatives with

emphasis on agro processing and manufacturing as

per national priorities and job creation. It must also

be noted that our people have no enough exposure

to higher education.

Therefore skills development should be our priority,

focussing on our nodal points of poverty in particu-

lar.

The district has again recommitted itself in cham-

pioning the economic growth by ensuring different

economic sector promotion. The other critical mat-

ter is commitment to attain clean finance manage-

ment by 2014. Adherence to clean governance will

help us to accelerate services to our people coupled

with accountability. It is in the interest of the dis-

trict municipality to adhere to key cabinet priorities.

Rural development is one of the cabinet priorities

and our district is fairly rural. It is highly imperative

to encourage our local businesses, emerging farm-

ers and cooperatives to apply for funding, create

jobs for our people and contribute to national tar-

gets. Our main focus will then be women, people

with disability and youth. We should continue to

channel investments in areas of high poverty level

in our efforts to narrow the gap between the haves

and the have not’s. The intergovernmental relations

are in the top of our agenda and it is the only tool

that we can champion to realize our vision as the

district municipality. We have many backlogs, with

no systems in place to tackle them hence is at the

centre of our programs.

The year under scrutiny was marred with labour

unrest and low staff morale. We have prioritized

organizational stability thorough labour recognition.

For our district municipality to improve from what

we are and to what we are expected to be, we need

to be realistic and everyone including our communi-

ties must participate in ensuring accelerated servic-

es to our people. We therefore challenge business

to play its role in the society. May I take this oppor-

tunity to thank the municipal leadership who took

us this far.

The administration led by our acting municipal man-

ager, finally our communities for being patient and

understanding when things were not going well.

p. Saku

executive Mayor


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The 2010/11 financial year was a challenging year

for the municipality to ensure services are delivered

to the communities we serve. The municipality’s

commitment to improving the life’s of the people

in the district was the driving force. A lot still needs

to be done to ensure we address the challenges of

unemployment, poverty and lack of basic services

such as water and sanitation.

The organisation went through a period of instability

which is behind us now, and creating a culture of

service delivery will be the focus of management for

time to come. New systems and processes are put

in place to ensure we create an organisation geared

to deliver services.

Compliance with national and provincial legislation

and requirements remains a challenge in an

organisation with high vacancy rates and this will

be attended to in the coming financial year. The

recruitment and placement of staff will be fast

tracked to ensure the capacity is beefed up.

In terms of financial planning and management we

are making great strides and efforts are paying off.

The goal of a clean audit by 2014 is an achievable

target and the municipality is aiming for it before

2014.

Systems, policies and processes are realigned

to ensure we improve the financial management

practices and enhance accountability. Public

participation will receive more attention in the

coming year and the newly elected council will drive

the programme.

Performance management planning and reporting

requires serious attention and resources to ensure

we address the shortcomings. New planning and

reporting measures are put in place together with

performance agreements should bear fruit.

M.Mojaki

Municipal Manager.

INRODUCTION AND MUNICIPAL OVERVIEW

1.2 MUNCIPAL MANAgER’s FOREWORD


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1.3.1 Demographic informationDescription 2001

Black african 719017

coloured 11264

indian or asian 2991

White 29717

1.3.2 Age

Description 2001

0-4 82825

5-9 88865

10-14 91998

15-19 88525

20-24 70528

25-29 59963

30-34 53021

35-39 48171

40-44 42073

45-49 32566

50-54 25225

55-59 21082

60-64 17891

65-69 13520

70-74 10634

75-79 8014

80 + 8059

1.3.3 Gender

Description 2001

Female 378434

Male 351989

INRODUCTION AND MUNICIPAL OVERVIEW

1.3 MUNICIPAL OVERVIEW


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1.3.4 LOCATION

Map : Location of Ngaka Modiri Molema District Municipality in the North West Province in South Africa

Ngaka Modiri Molema District Municipality (NMMDM) (DC38) is situated in the central portion of North West Province in South Africa.

It sharing a boundary with Botswana and as thus, it is normally referred to as a gate way to SADC coun-tries. It has five Local Municipalities (LMs) in its area of jurisdiction.


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Illustrated by table 1 LEFT: Also refer to map1 above for spatial distribution of population.

MDB Name

Name Population Population as % of district

Populations as % of province

No of House-holds

House holds as % of District

House holds as % of province

DC 38 NMDM 762985 100.00% 20.79% 184760 100.00% 19.89%

NW381 Ratlou Local Municipality

104321 13.67% 2.84% 22717 12.30% 2.45%

NW382 Tswaing Local Municipality

114154 14.96% 3.11% 25639 13.88% 2.76%

NW383 Mafikeng Local Municipality

259476 34.01% 7.07% 67577 36.58% 7.27%

NW384 Ditsobotla Local Municipality

147597 19.34% 4.02% 36428 19.72% 3.92%

NW385 Ramotshere Moiloa local municipality

137441 18.01% 3.75% 32399 17.54% 3.49%


1.3.5 POPULATION ANALysIs

Table : Indicating population and total house hold (Census, 2001)

According to Census 2001 by Statistics South Africa, NMMDM is dominantly occupied by small scattered villages, which is a serious challenge when it comes to the provision of basic service delivery.

Refer, to map 2 below, table 2 and chart 1 respectively.

However, the WSDP 2008 study has also indicated some promising improve-ment on the settlements types as com-pared to census 2001, e.g., rural small villages was 50% in 2001 and after seven years it had improved to 42%. Refer to chart 2

Map : Distribution of settlement types in the NMMDM


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1.3.4 LOCATION

MDB Name Name Population Population as

% of districtPopulations as % of province

No of Households

House holds as % of District

House holds as % of province

DC 38 Central District municipality

134870 100.00% 25.42% 45026 100.00% 11.30%

NW381Ratlou local municipality 22509 16.69% 4.24% 208 14.84% 1.69%

NW382 Tswaing local municipality

18463 13.69% 3.48% 6682

NW383Mafikeng local municipality 48083 35.65% 9.06% 16589 38.84% 4.16%

NW384 Ditsobotla local municipality

19025 14.11% 3.59% 16564 36.79% 4.16%

NW385Ramotshere Moiloa local municipality 26790 19.86% 5.05% 5191 11.53% 1.30%

Table : Indicating Urban and Rural House Hold Information contributing towards the province (Census 2001)


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gENDER DIsTRIbUTION PER LM ACCORDINg CENsUs (2001)

The population of Ngaka Modiri Molema District Municipality (NMMDM) (DC38) account for 20.78% of the population of the province, with most of the population in the district situated in the NW 382 (34.01% of the district population and 7.07% of the provincial population).

This is followed by NW384 with 19.34% of the per-centage within the district with 13.67% district pop-ulation and only 2.84% of the provincial population.

As indicated earlier, the NMMDM is more rural than urban, with 75% rural households compared to 25% urban household. The district contributes 25.42% to the total rural households for the province. Whereas if only accounts for 11.30% of the urban households in the province.

Both NW 383 and NW384 contribute the highest percentages towards urban house holds in the dis-trict, 34.84 and 36.79% respectfully. The lowest per-centages of urban households are found in NW382 and NW385 which is predominantly rural in nature


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1.2. INFRAsTRUCTURE AND bAsIC sERVICE DELIVER ANALysIs

The population of Ngaka Modiri Molema District Municipality (NMMDM) (DC38) account for 20.78% of the population of the province, with most of the population in the district situated in the NW 382 (34.01% of the district population and 7.07% of the provincial population).

This is followed by NW384 with 19.34% of the percentage within the district with 13.67% district population and only 2.84% of the provincial population. As indicated earlier, the NMMDM is more rural than urban, with 75% rural households compared to 25% urban household. The district contributes 25.42% to the total rural households for the province.

Whereas if only accounts for 11.30% of the urban households in the province. Both NW 383 and NW384 contribute the highest percentages towards urban house holds in the district, 34.84 and 36.79% respectfully. The lowest percentages of urban households are found in NW382 and NW385 which is predominantly rural in nature


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The information on the service levels was obtained from Stats SA and draws on the census results for 2001MDB Name

Name RDP Water service level (actual number of households)

HH with RDP water service levels)

RDP water backlog(%) with municipality

RDP water backlog as % of district total

RDP water backlog as % of province total

DC 38 Central District municipality 144089 77.99% 22.01% 100.00% 31.63%

NW381 Ratlou local municipality 15287 67.29% 32.71% 18.27% 5.78%

NW382 Tswaing local municipality 23164 90.35% 9.65% 6.09% 1.92%

NW383 Mafikeng local municipality 45305 67.04% 32.96% 54.76% 17.32%

NW384 Ditsobotla local municipality

30018 82.40% 17.60% 15.76% 4.99%


30315 93.57% 6.43% 5.12% 1.62%

Table indicating the 2001 service levels for the core function of waterMDB Name

Name RDP Water service level (actual number of households

RDP sanita-tion service level

RDP sanitation backlog (%)

RDP sanitation backlog as % of district

RDP sanitation backlog as % of province





NW384 Ditsobotla local municipality 16457 45.18% 54.82% 15.04% 4.05%


7215 22.27% 77.73% 18.97% 5.11%

Table indicating the 2001 service levels for the core function of sanitationMDB Name

Name RDP Electricity 2001(actual)

RDP Electricity (%)

RDP Electricity backlog (%)

RDP Electricity backlog as % of district

RDP Electricity backlog as % of province

DC 38 Central District munic-ipality

130872 70.83% 29.17% 100.00% 19.66%


NW382 Tswaing local munici-pality

17753 69.24% 30.76% 14.63 2.88%

NW383 Mafikeng local munici-pality

48738 72.12% 27.88% 34.96% 6.87%

NW384 Ditsobotla local munic-ipality

24387 66.95% 33.05% 22.34% 4.39%


22621 69.82% 30.18% 18.15% 3.57%


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Table indicating the 2001 service levels for the core function of electricityMDB Name Name RDP refuse removal

2001 (actual)RDP refuse removal (%)

RDP refuse removal backlog (%)

RDP refuse removal backlog as % of district

RDP refuse removal backlog as % of province





NW384 Ditsobotla local municipality 15065 41.36% 58.64% 15.41% 3.67%

NW385Ramotshere Moiloa local municipality

5669 17.50% 82.50% 19.28% 4.59%

Table indicating the 2001 service levels for the core function refuse removal

1.4 sOCIO-ECONOMIC ChALLENgEs FACINg ThE MUNICIPALITy

• As a predominantly rural area, the North West Province does not have sufficient spatial guidelines for

rural development at a local level.

• Water provision, both infrastructure and sources, is a real threat to the community.

• inadequate infrastructure and service delivery, poverty,

• high unemployment (especially in the rural areas),

• inadequate skills and education, and

• HIV and AIDS.

1.5 GEOGRAPHIC INFORMATION SYSTEM

1.5.1 INTRODUCTION

Geographic Information Systems (GIS) is a Sub-Unit under Planning and Development Directorate. It is

legislatively tasked with the responsibility of capturing, managing, maintaining and readily availing spa-

tial information to the organizational departments as well as sector departments and local communities

through Spatial Data Infrastructure Act (SDI No. 54 of 2003) and

Promotion of Access to Information Act (PAIA No. 2 of 2000).

Annual performance report undertaken by the sub-unit for the period indicated above proceeds from pg

3 of this document.


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The function’s performance was based on the allocated budget of R1 250 000.00 for the period. Out of

the overall allocation, only R507 000.00 was spend and it was spend as follows: R187 000.00 was used

for the procurement of GIS equipment, R120 000.00 was used for the advancement of basic MapViewer,

R200 000.00 was used for operational software maintenance fee, R600 000.00 was budgeted for the

proposal of the Development of Enterprise GIS (EGIS) and R143 000.00 was for Mapping of the previous

cycle IDP projects.

None of the capital projects in this function proceeded for the period due to reasons such as delay in pro-

curement process and minimal funding for other projects.

1.5.2 ChALLENgEs

This function is operating under some serious challenges stipulated as follows:

• No Departmental Head (HOD) and Immediate Supervisor.

• No representation/misrepresentation of the Department at strategic level due to lack of HOD.

• The delay by Supply Chain in procurement process.

• Incapacity to the function.

• SDF not reviewed for the past 6 years and no LUMSs.

• Minimal basic service delivery datasets available are not aligned Spatial Data Infrastructure Act.

• Minimal resources, e.g. office space, funds, transportation, cell phones, etc.

• Most managers still exclude GIS as a planning tool when conducting service delivery projects

1.5.3 AChIEVEMENTs

Irrespective of the above high-lighted challenges, the below-mentioned achievements were possible:

• High resolution aerial photographs, orthorphotos, imagery, contours.

• Advancement of Basic map viewer for illustrating all the available datasets.

• Mapping of NMMDM Fire Services

• GIS Equipment (Plotter (HP Designedjet T1200), Context Scanner, Trimmer and Stationery)

• Basic Service Delivery Datasets (Road network, Road Furniture, Traffic Counts, Storm Water lines and

outlets, etc.)


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1.5.4 RECOMMENDATIONs:

It is recommended that:

• HOD and Immediate Supervisor be availed as soon as possible.

• Funding for the function be improved

• Function be fully capacitated.

• Finance Department must honour the turnaround time in procurement process.

• Acquired datasets be aligned to Spatial Data Infrastructure Act.

• Official responsible for Spatial Development Framework (SDF) and LUMS (Town & Regional Planner)

be acquired

• Managers use GIS tool as an integral part of planning, especially when doing IDP projects

• Resources be improved, e.g. transport, office space, etc.


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Chapter 2POLITICAL gOVERNANCE sTRUCTUREs


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2.1 POLITICAL gOVERNANCE sTRUCTUREs

2.1.1 MUNICIPAL COUNCIL

The Municipal Council of Ngaka Modiri Molema is composed of 40 Councillors and 4 Traditional leaders (Dikgosi). Councillors are constituted as follows:

Number of directly elected Councillors Number of Councillors seconded from Local Municipalities Total Number

16 24 40

2.1.2 sECONDED COUNCILLORs

Local Municipality Number of Councillors seconded to the District

Mafikeng Local Municipality 8

Ramotshere Moiloa 5

Ditsobotla Local Municipality 5

Tswaing Local Municipality 3

Ratlou Local Municipality 3

2.1.3 COUNCIL MEETINgs

Council meetings Number of meetings

Full Council 6Special Council 5

2.1.4 COUNCIL COMMITTEEs

The Municipal Council had the following Council Committees:

• Rules Committee

• Remuneration Committee

• Appeals Committee

• Oversight Committee (ad-hoc Committee of Council) Appointed each year in terms of section 129 of

MFMA, to oversee the annual report.

• Audit Committee


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2.1.5 FUNCTIONALITy OF COUNCIL COMMITTEEs

Council Committee status Number of Meetings

1. Rules Committee Not functional 0

2. Remuneration Committee Not functional 0

3. Appeals Committee Not functional 0

4 Audit Committee Functional – however members resigned in February 2011 2

2.1.6 PORTFOLIO COMMITTEEs

Committee Chaired by Number of meetings

1. Budget & Treasury Cllr J.Seabelo 4

2. Special Projects Cllr A.Mohoera 6

3. LED Cllr T.Mogatusi 3

4. Corporate Services Cllr G.Mathane 2

5. Fire, Emergency & Disaster Management Cllr F.Dilapiso 3

6. Infrastructure, IDP, Water & Sanitation Cllr M.Monnana 1

7. Roads, Transport & Infrastructure Cllr Mokgweetsi 3

8. Community Safety Cllr L.A.Magagane 3

2.1.7 Public ParticiPation

Meetings and Organization

Location Number

Mafikeng 2

Ramotshere Moiloa 2

Ditsobotla 2

Ratlou 2

Tswaing 2

The approved high level organizational structure for the municipality is as follows:

MunicPal ManaGEr

tEcHnical SErVicES

coMMunitY SErVicES

PlanninG & DEVEloPMEnt.

corPoratE SErVicES FinancE

intErnal auDit, PiMMSS

& PMu

2.1.8 ADMINIsTRATIVE gOVERNANCE sTRUCTURE

2.1.8.1 TOP LAyER


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2.1.8.2 sECTION 57 MANAgERs AND ThEIR DEPARTMENTs

NAME DEPARTMENT STATUS

MALEFO C C CORPORATE SERVICES EXECUTIVES MANAGER

MADIMABE C PMU EXECUTIVE MANAGER

MBALI K COMMUNITY SERVICES EXECUTIVES MANAGER

NTHUTANG P TECHNICAL SERVICES ACTING EXECUTIVE MANAGER

MOTSWENYANE T AUDIT ACTING CHIEF AUDIT EXECUTIVE

NCHELANG K FINANCE ACTING CFO

2.1.9 PUbLIC ACCOUNTAbILITy

2.1.9.1 WARD COMMITTEEs

Municipality No. of Wards

Ward Committees which are functional

Ward Committees not functional

No. of Meetings

1. Mafikeng L M 28 25 3

2. Ramotshere Moiloa L M 17 16 1

3. Ditsobotla L M 19 17 2

4. Ratlou L M 12 12 None

5. Tswaing L M 13 13 None

2.1.9.2 ChALLENgEs

Most of Ward Committees within the District Municipality are not functioning as required. This is

caused by some members of ward committees who are not full time members. They do the work of

ward committee as part time because they have full time jobs.

Ward Committees needed to be capacitated on issues of Governance.

2.2 CORPORATE gOVERNANCE

2.2.1 ANTI- CORRUPTION AND ANTI FRAUD

The municipality currently does not have an anti-fraud and corruption strategy in place. An initiative

was undertaken by the National Department of Local Government & Traditional Affairs in assisting the

municipality to develop the strategy and hotline this however has not been finalized.

As an institution we do have system and policies in place that are to assist in mitigating fraud and cor-

ruption, however we are not saying this will deter us from finalizing the strategy.


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2.2.2 AUDIT COMMITTEE

Municipal Finance Management Act requires of a municipality to maintain a sound financial, risk man-

agement and internal control system and thus having an effective internal audit system. This is further

supported by establishing an independent advisory body i.e. Audit Committee.

Section MFMA166 (6) (a) of the Act permits for a shared Audit Committee which is the current the

arrangement whereby the Audit Committee is a shared committee that is appointed by the district

municipality and it’s shared with the local municipalities namely: Ramotshere-Moiloa, Ditsobotla, Ratlou

and Tswaing. In terms of the MFMA section 166(4) (5), the Committee is appropriately constituted and

comprises of 4 external members. In terms of this mandate the Committee must, among others, review

the following:

Advise the municipal council, the political office-bearers, accounting officer and the management staff

of the municipality, or the board of directors, the accounting officer and the management staff of the

municipal entity, on matters relating to-

i. Internal financial control and internal audits;

ii. Risk management;

iii. Accounting policies;

iv. The adequacy, reliability and accuracy of financial reporting and information;

v. Performance management;

vi. Effective governance;

vii. Compliance with this Act, the annual Division of Revenue Act and any other applicable

legislation;

viii. Performance evaluation; and

ix. Any other issues referred to it by the municipality or municipal entity;

b) Review the annual financial statements to provide the council of the municipality.

c) Respond to the council on any issues raised by the Auditor-General in the audit report;

d) Carry out such investigations into the financial affairs of the municipality as the council of

the municipality.

e) Perform such other functions as may be prescribed.

In addition to the above, the Committee must, in the annual reports of municipality, comment on –

a) the effectiveness of internal control; and

b) It’s evaluation of the annual financial statements.


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The Committee has adopted appropriate formal terms of reference as its audit committee charter which is

reviewed annually, has not regulated its affairs in compliance with this charter and failed to discharged all its

responsibilities as contained therein. The members of the audit committee resigned in February 2011 cited con-

cerns on the institutional instability and them as a result not being able to fully execute their mandate.

The term of office of members of the Audit Committee expired on the 30th June 2011 and their contracts were

extend for a year, which they did not complete due to them resigning

Members of the Committee held 2 ordinary meetings for the period under review:

Member Qualification Meetings Held Meetings Attended

i)

ii)

iii)

iv)

Ex-OFFICIO MEMbERs

i. Municipal Manager

ii. Chief Financial Officer

iii. Auditor General Representative

2.2.3 by-LAWs AND POLICIEs

2.2.3.1 ThE MUNICIPALITy hAs NO gAzETTE by-LAWs AND hAs DRAFT by-LAWs ON ThE FOLLOWINg:-

• Rules of order;

• Municipal health;

• Water services; and

• Debt collection.


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2.2.3.2 ThE FOLLOWINg POLICIEs hAVE bEEN ADOPTED AND sOME ARE UNDER REVIEW:-

• Recruitment;

• Employment Equity;

• Overtime;

• Supply chain management;

• S & T;

• Leave;

• Standby;

• Skills development;

• Occupational health and safety;

• EAP;

• Investment;

• Remuneration;

• IT & Security;

• Delegation;

• Succession Planning;

• Cell phone allowance and telephone limit;

• Workplace HIV &AIDS;

• Transport;

• Smoking;

• Induction;

• Sexual harassment;

• Internet and e-mail usage;


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2.2.4 INFORMATION COMMUNICATION TEChNOLOgy (ICT) 2.2.4.1 MANDATE

The ICT business unit has a responsibility to effectively manage all NMMDM information assets, business sys-

tems and ICT Infrastructure needs, whilst ensuring that value is realized through responsible ICT investments in

fulfilment of the NMMDM Mandate and other ICT applicable legislation and regulations.

We further establish proper IT management, upgrade of the IT network and communications infrastructure

and entrenchment of IT disciplines so as to enable the achievement of the Service Delivery within the District

Municipality.

2.2.4.2 VIsION

To deliver effective and efficient ICT support and advisory services, by providing appropriate

ICT solutions and services, in enhancing the municipality’s capacity in service delivery.

2.2.4.3 MIssION

We further the Municipality’s strategic goals through the application of

ICT as a business enabler to all stakeholders by;

• Developing, promoting, enforcing policies and procedures concerning all aspects of the ICT life cycle for all

ICT infrastructure and systems and related ICT resources and services.

• Providing a secure, stable, optimized and integrated enterprise-wide ICT architecture and operational ICT

environment.

• Enhancing the ICT governance and maintain sustainable partnerships with key suppliers in order to improve

the quality of service, increase productivity and achieve efficiencies in the delivery of services

• Identifying ICT skills needs within the municipality and advice relevant ICT training programmes.

• Assisting in the integration of the systems of the Local Municipalities

• Establishment of proper backup, disaster recovery and business continuity procedures

• Stabilization, upgrade, development and management of IT network and communication infrastructure.

• Establishment of full corporate management of IT by implementation of an IT Steering Committee, monitor-

ing of usage of IT facilities, measurement of IT service delivery and full corporate participation in the devel-

opment and integration of IT systems and infrastructure.

• Provision of the IT solutions and service delivery required by the municipality at cost


28

2.2.5.4 ICT ORgANOgRAM

iManaGEr it

user Support technician

user Support technician (Vacant)

Systems administrator


29

Chapter 3bAsIC sERVICE DELIVERy (KPA 3)


30

ChAPTER 3

3. bAsIC sERVICE DELIVERy (KPA 3)

3.1 OVERVIEW

In terms of the Powers and Functions conferred by the Constitution, the Municipal Structures Act, the

requirements of the Water Services Act and other related legislations, Ngaka Modiri Molema District

Municipality is responsible for ensuring that Constitutional rights to provision of Basic Water Services

is realized within its Municipal Jurisdiction.

According to the Strategic Framework for Water Services (September 2003), Ngaka Modiri Molema

District Municipality as a Water Services Authority has the following primary roles and responsibilities:

• Local Water Services Institutional Arrangements• Ensuring Access to Water Services.• Planning (Water Services Development Plan).• Regulation (Regulate Water Services provision and Water Services providers).• Provision (Ensuring that water services are provided in an effective, efficient and

sustainable manner).

In ensuring our constitutional mandate of ensuring access to water services, the Project Management

Unit has implemented a number of Water and Sanitation projects during 2010/2011 financial year.

Project Management Unit (PMU) is a Unit that was established with the aim of managing and adminis-

tering conditional grant transfers to Municipalities by National Government known as Municipal Infra-

structure Grant (MIG).

The PMU function includes the following:

• Managing MIG function: This includes managing MIG funding within the municipal accounting sys-tem for infrastructure projects that are using MIG funds or similar grants.

• Co-ordination of all projects serviced by the PMU. The PMU is not responsible for identifying pro-jects in the IDP planning process, but liaise closely with the municipal planning departments and the PIMSS.

• Project feasibility studies and business plans: This includes commissioning and managing project feasibility studies and the development of project business plans. Where appropriate the PMU facili-tate the involvement of other municipal departments in these processes.

• Contract management: The PMU is responsible for establishing contracts with contractors and con-sultant on each project, including contracts for feasibility studies.

• Project management: This includes all activities to ensure that projects meet planning objectives and implementation targets.

• Project-related capacity building: The PMU is responsible for ensuring that project-related capaci-ty building and development objectives are met as well as coaching technical staff of the relevant Local Municipality (counterpart staff).

• Monitoring and reporting: This includes management of a monitoring database and preparation of all necessary reports to both the municipality and the National Municipal Infrastructure Unit within CoTA.


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3.2 MINIMUM LEVEL OR sTANDARD OF sERVICE

The Constitution states explicitly that all municipalities must “ensure the provision of services to com-

munities in a sustainable manner” and in particular must structure and manage their “administration

and budgeting and planning processes to give priority to the basic needs of the community”.

The ‘basic needs of the community’ have been interpreted to mean a package of ser-

vices provided at basic levels. The package typically includes water and sanitation, elec-

tricity, waste removal and community roads and storm-water drainage. In terms of ser-

vice infrastructure investment there is a broad consensus that a ‘basic level’ is covered

when a household has been provided with an electricity connection into its dwelling,

a public standpipe for water within 200 metres, and a Ventilated Improved Pit latrine

(VIP) for sanitation.

In terms of ongoing service operations, a ‘basic level’ typically means 50 kilowatt hours (kWh) of

electricity per household per month, 6 kilolitres (kl) of water per household per month, and weekly

refuse removal. Municipalities are expected to provide at least this level of services, though they have

a discretion to deliver at higher levels. In terms of powers and function Ngaka Modiri Molema District

Municipality as the Water Services Authority has the duty of ensuring that all households are provided

with at least the basic level of service.

3.3 sERVICE DELIVERy bACKLOgs

The Department of Developmental Local Government and Housing in the North West in partnership with

the DBSA appointed professional service providers in 2007 to conduct Water and Sanitation Backlog

in the North West Province. These backlogs must be continuously assessed and monitored, especially

in the light of population growth, socio-economic development factors and the poor state of existing

infrastructure. Another common challenge is the forced removals of farm workers by their employer. A

typical example is Delareyville Extension 8 that mushroomed within three months and more than 2 500

household are living informally in the area without basic services.

Because accurate information on conditions in all the district’s settlements is so difficult to obtain,

verify and keep updated on a continuous basis, there is no absolute consensus on what the water and

sanitation service backlogs are. It is recommended that an update of the backlog study must be com-

missioned as soon as possible. However, working from the backlog study of 2007, the District is able

to quantify the household without access to basic services.


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3.4 bACKLOgs PER MUNICIPALITy:

Local Municipality Sanitation Backlogs (No. of House Holds)

Water Backlogs (No. of House Holds)

Ditsobotla L.M 11 704

Mafikeng L.M 19 198 11 868

Tswaing L.M 19 171 10 000

Ratlou L.M 17 958 6 469

Ramotshere Moiloa L.M 20 530 6 061

TOTAL 86 417 46 102

Sanitation Backlogs (No. of House Holds)

Water Backlogs (No. of House Holds)

No. of Household

Minimum Standard of Service (MSoS) VIP 6 kl

No. of HH not receiving MSoS at beginning of financial year

99 829 56 884

No. of HH provided with MSoS during the financial year 13 412 10 782

% of HH provided with MSoS during the financial year

No. of HH not receiving MSoS at end of financial year 86 417 46 102

% of HH not receiving MSoS at end of financial year 86 417 46 102

The District estimates that there are some 46 102 households without access to basic water services,

and 86 417 households without access to basic sanitation services.

These backlogs are huge and are likely to grow. The District has already been working feverishly over

the last few years to address them, and now that it has quantified the needs re-doubling efforts in

the years to come is paramount. The challenge now is funding as indicated in the cost to eradicate

backlogs which amount to R1.298 billion. To enable the Municipality to adhere to millennium targets,

R461.5 million must be spent on Sanitation per annum and R375 million should have been spent on

water per annum.


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3.5 ThE % OF MUNICIPALITy’s CAPITAL bUDgET ACTUALLy sPENT ON CAPI-TAL PROjECTs IDENTIFIED FOR 2010/ 2011 FINANCIAL yEAR IN TERMs OF NMMDM’s IDP.

Capital Budget Planned versus Actual Spent

MIG 2010/2011 Planned 2010/2011 Actual Percentage Spent

Water R30 837 381 R20 969 419 68%

Sanitation R26 621 792 R19 966 344 75%

Roads & Stormwater R36 742 452 R27 577 620 75%

Public Service Infrastructure R 4 123 434 R 3 541 188 77%

Bucket Eradication Programme 2010/2011 2010/2011

Water R30 000 000 R30 000 000 100%

Drought Relief Programme 2010/2011 2010/2011

Water R 5 500 000 R 2 560 230 51%

DDPLG&H 2010/2011 2010/2011

Water R 10 000 000 R 8 799 156 88%

On the capital budget of R139 238 000 only R99 814 604 has been spent as of 30 June 2010. This

represents 71.7 % of the budget. It is obvious that there was a huge budget roll-over at the end of

the financial year. It should be noted that one of the common reasons for projects failure to meet the

majority of its targets is the problems arising from the functionality of supply chain unit; this will be

dealt with under the service delivery challenges. The industrial action that occurred during the third and

fourth quarter also contributed.

In the whole, the performance of our revenue income is commendable. We have received 93% of our

budgeted revenue. The other 7% income that was not received is the grant of R10 000 000 from DDLG

& H. As a result of council approving transfer of the funds intended for service delivery to Brazil soccer

trip, the department decided to withdraw their grant allocation.


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3.6 ThE NUMbER OF jObs CREATED ThROUgh IMPLEMENTATION OF CAPITAL PROjECTs.

Actual Employment Actual Training

Person Days Person Person Days Person

Women 49 276 180 225 45

Men 53 656 196 280 56

Youth (M) 164 801 602 780 156

Youth (F) 133 319 487 605 121

Disabled (M) 2 738 10 30 6

Disabled (F) 0 0 0 0

TOTAL 403 790 1 475 1 920 384

3.7 sERVICE DELIVERy ChALLENgEs

In the absence of an adopted/ approved Spatial Development Framework Plan, NMMDM is faced with continued development that is not informed by or in coordination with district’s plans and capacity.

There is an inherited large backlog in basic service delivery and maintenance. It should be noted that

there is no accurate information. As a result thereof a discrepancy in the allocation of funds in re-

sponse to the pending backlogs exist, it is placed on record that the NMMDM will fail to meet the

2014 millennium target due to this mismatch.

Due to the arid nature of the district some of the water schemes are currently failing to meet the de-mand for water; the challenge is further exacerbated by growing demand in other areas.

Deterioration of existing infrastructure due to poor or no maintenance is a major concern.

The replacement, rehabilitation and preventative maintenance of existing infrastructure has suffered

due to persistent focus on the extension of infrastructure (reduction of backlogs) and re-active repairs

instead of preventative maintenance. Capital budget is legislated, while the operational budget has to

compete with other municipal needs.

As of 30 June 2009, there was a catalogue of projects which have been pending for a long time in the

supply chain process. The Bid Committees of the district were not functional for more than six months.

The unavailability of officials to constitute a committee was a challenge. This resulted in the validity of

some projects expiring, and therefore a need to re-advertise. This clearly impacted on service delivery

and rise in cost of service delivery.

The PMU and Technical Services moved to the offices Montshioa Guest House. Since the move, the

office has been struggling with electricity mul-function, continuous breakdown of telephones and inter-

net services.


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3.8 sERVICE DELIVERy AChIEVEMENTs

Municipal Infrastructure Grant reporting is follows the reporting framework of provincial and national depart-

ments. The financial year starts in April and ends in March. On the allocated budget of R98 million, 100% was

spent by the 30 March 2009.

WATER sERVICEsServices Completed 2010/2011

Yard Connections 190

Bulk Water Supply Pipes Installed 8, 252 km

Pipe Line Reticulated 32 353 km

Pump Station Built 0

Boreholes Commissioned 100

Reservoirs Built 1

Water Treatment Plant 0

Sanitation

Yard Connections 0

Main Outflow Line Installed 25.67 km

Pipe Line Reticulated 0

Pump Station Built 5

Waste Water Treatment Plant Commissioned 0

Oxidation Ponds 0

Waterborne Toilets Built 0

VIP Units Built 0

Cleansing Services Provided 85

Roads, Storm water, & Transport

New Tarred Roads Constructed 16.82 km

Gravel Roads Constructed 7.5 km

Gravel Roads Graded 45 km

Public Service Infrastructure

Community Hall opened 0

3.9 WATER sERVICEs bACKLOgs

The useful source documents in respect to the water services backlogs is the following documents:

• Municipal IDP• WSDP• Reference framework for Water Services


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3.9.1 INTRODUCTION

The Technical Services department comprise of two units, namely:

• Water Services• Transportation Engineering

The core competency of the department includes the following:

• Operation and Maintenance of Water Supply Assets.• Water Services Development Planning.• Water Services Institutional Arrangements.• Local Regulation of Water Service Provision.• Scientific Services (Drinking Water Quality and Geo-hydrological Services).• Construction (Roads and Water Services).• Routine and Periodic Maintenance of supply scheme. • Transportation Planning.

3.9.2 LEgIsLATIVE IMPERATIVE

Water Services

The district municipality has both the constitutional and legislative mandate of ensuring that every citizen with-

in our area of jurisdiction has access to at least basic level of water supply. The Constitution of the Republic of

South Africa (1996), Section 27, outlines the right of everyone to have access to water. ‘The state must take

reasonable legislative and other measures, within its available resources, to achieve the progressive realization of

these rights’.

The Constitution form the basis of Water Services Act (1997) which in its preamble recognizes the right of

access to basic water services with emphasis on water services being provided affordably, effectively, efficiently

and in a sustainable manner.

In terms of the Powers and Functions conferred by the Municipal Structures Act and endorsed by the Govern-

ment Gazette Number 24228 dated 3rd January 2003 and the requirements of the Water Services Act, the

Ngaka Modiri Molema District Municipality is responsible for ensuring that Constitutional rights to basic Water

Services are realized within its Municipal Jurisdiction.

According to the Strategic Framework for Water Services (September 2003), Ngaka Modiri Molema District


37

Municipality as a Water Services Authority has the following primary responsibilities:

• Ensuring Access to Water Services.• Institutional Arrangements for Water Services• Planning (Water Services Development Plan).• Regulation (Regulate Water Services provision and Water Services providers).• Provision (Ensuring that water services are provided in an effective, efficient and sustainable manner).

3.9.3 WATER bACKLOg

Local Municipality Backlog – Water Supply (Number of Households)

Below RDP On RDP (200m) Above RDP

Ditsobotla Local Municipality 11327 No RDP 17459

Mafikeng Local Municipality 11868 7806 4972

Ratlou Local Municipality 10000 5140 5030

Tswaing Local Municipality 6469 12452 2475

Ramotshere Local Municipality 6061 10193 7376

TOTAL 45725 35591 29936

3.9.4 sANITATION bACKLOg

Local Municipality Backlog – Sanitation (Number of Households)

Below RDP On RDP (VIP) Above RDP

Ditsobotla Local Municipality 9183 3170 16739

Mafikeng Local Municipality 19198 3195 12733

Ratlou Local Municipality 17958 2764 No above RDP

Tswaing Local Municipality 19171 No VIP 2475

Ramotshere Local Municipality 20530 500 No above RDP

TOTAL 65510 9629 31947

3.9.5 sURFACE WATER sOURCE

The majority of water consumers in the Ngaka Modiri Molema District Municipality are reliant on groundwater

sources; however there are also a number of surface water sources that are being utilized. These include the

following:

a. Molopo Eye-Grootfontein Water Supply scheme: provides water to large parts of the Mafikeng Local Mu-

nicipality. This scheme extracts water from the Molopo eye and Modimola Dam and through the Modimola

Water Purification Works provides water to the communities of Danville, Dibate, Golfview, Goodhope, Lonely

Park, Mafikeng, Mmabatho, Mocoseng, Montshiwa, Mothlabeng, Seweding and Ramosadi. The total esti-

mated population served by this scheme is approximately 105 000.


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b. Molatedi-Gabarone Water Supply scheme is located in the extreme northern parts of Ramotshere Moilwa

Local Municipality. This scheme provides water to the Derdepoort and Kopfontein border post communities

through local water purification works at both these settlements. It also supplies water to Gabarone in Bot-

swana.

c. Ngotwane Water Supply scheme is located in the Ramotshere Moiloa Local Municipality within the NMMDM.

This scheme provides water to the communities of Ga-Seane, Loblateng, Makgwapnana, (Rietgat), Tsholofelo

and Driefontein. The total number of households serviced by this water scheme is approximately 2000.

d. Motswedi Water Supply scheme is located in the Ramotshere Moiloa Local Municipality. It abstracts water

from the Sehujwane Dam thereafter water is purified at Motswedi water purification works. This scheme

supplies water to the communities of Reagile, Borakolalo, Motswedi, Gopane East, Gopane West and Sebala-

gane. The total number of households serviced by this water supply scheme is approximately 4 480.

3.9.6 gROUNDWATER sOURCEs

• Majority of consumers in rural villages rely on groundwater source. The rural water schemes comprises of

boreholes equipped with diesel engines or electrified motors, storage tanks, bulk mains and distribution net-

work.

• A bigger part of the District receives less than 300 mm of rainfall per annum, – the evaporation rate exceeds

the precipitation received: low re-charge rate.

• There is a dire need to augment groundwater resources across the District, due to increased demand ema-

nating from population growth and inadequacy of supply.

3.9.7 sERVICE DELIVERy IMPLEMENTATION PLAN

KPA Objective Project Name KPI

Institutional Arrangements (Water Services)

To implement the outcome of section 78 (1) assessment (Water Services Provision)

Implementation of Section 78 (1) Process

Council Resolution All Wa-ter Supply Schemes Trans-ferred

Water Services Develop-ment Plan

To develop water services development plan in line with the requirements of the Water Services Act

NMMDM WSDP (2011 -2012)

Approved WSDP by 2012/13 Finacial Year.

Waste Water Treatment To ensure effective oper-ation and maintenance of Waste Water Treatment Works.

Infrastructure Operation and Maintenance of WWTW

6 WWTW complying with technical norms and stand-ards in terms of effluent quality.


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KPA Objective Project Name Key Activities

Water Supply (Provision)

To ensure that water services is provided in an efficient, effective and sustainable manner.

Operation and Maintenace of Water Supply Schemes

Responding to consumer queries

Yard Connections

Fixing Burst Pipes

Maintenance of Boreholes (Pre-ventative and Reactive)

Maintenance of Communal Stand-pipes and yard connections

DWQM

Desulging of sanitation facilities

3.9.8 ChALLENgEs

PRObLEM/ CONsTRAINT IMPACT ON PROgREss RECOMMENDATIONs

Huge backlogs on water supply and sanitation infrastructure.

Inability to provide free basic services to primary beneficiaries.

Increase MIG allocations and expedite infrastructure development

Dilapidating infrastructure due to in-frastructure aging and lack of effective operation and maintenance of water supply schemes and waste water treat-ment works.

High levels of Non Revenue Water, Inadequacy of supply and non compli-ant effluent quality.

Develop preventative maintenance plan. Recruit suitable qualified person-nel in the water services section.

Unreliable ground water source and semi- aridity nature of the district.

Inadequate water supply. Capital investment on regional bulk water supply particularly in RM LM and RLM.

Fragmented water services provision model.

Lack of clear roles and responsibilities of WSP’s.

Finalize the implementation of section 78(1) assessment.

Ineffective revenue management. Poor cost recovery for water services. Develop revenue enhancement strat-egies.

Apparent losses due to unauthorized use of water.

High water losses due to leakage. Implement Water Conservation and Demand Management Strategies

.3.10 ROADs AND TRANsPORT

3.10.1 LEgIsLATIVE MANDATE

The Constitution, Act 108 of 1996 gives local government power to perform both Municipal roads and Municipal

public transport functions (Schedule 4B and 5B).

The Municipal Structures Act, Act 117 of 1998 gives the district municipality the following functions:

• Section 84(1)f – Municipal roads which form an integral part of a road transport system for the area of the district municipality as a whole.

• Section 84(1)g – Regulation of passenger transport services.• Section 85(1)a & b – gives the MEC for local government powers to adjust the division of functions and

powers between a district and a local municipality as set out in section 84(1) or (2).


40

The National Land Transport Act, 5 of 2009 seeks to transform and restructure the national land transport sys-

tem initiated by the Transition Act, to give effect to national policy, to prescribe national norms and standards

that must be applied uniformly in the provinces, to consolidate land transport functions and locate them in the

appropriate spheres of government.

3.10.2 MUNICIPAL ROAD NETWORK

The NMMDM is currently responsible for a total of 346.3 kilometers of Gravel Road Network. The majority of

these roads are in a poor to fair state. The problems and deficiencies relate to the poor drainage system and

excessive loss of material which affects the road geometrics and riding quality. The NMMDM is responding to

these challenges through maintenance and rehabilitation programs, which entails both routine and periodic main-

tenance sub programmes.

The actual performance for routine maintenance was 631.6 km exceeding the set target of 346.3 km which

yielded a positive variance of 285.3 km. The target for periodic maintenance was 27.4 km whilst the actual

performance was 26.2 km

The break down is shown below per local municipality.

LOCAL MUNICIPALITY TOTAL NETWORK PER LOCAL MUNICIPALITY (km)

Mafikeng 123.1

Ramotshere Moiloa 80.9

Tswaing 26.2

Ditsobotla 47.7

Ratlou 68.4

TOTAL NMMDM NETWORK 346.3

3.10.3 sTORM WATER MANAgEMENT

Professional Service Provider was appointed to develop stormwater master plans for Delareyville, Zeerust, Ma-

fikeng and Lichtenburg over a period of two financial years ending 2010/2011. Due to insufficient information

and as-built drawings of the underground sub surface drainage infrastructure and increased scope of work, the

timeframe had to be extended to the 2011/2012 financial year.

3.10.4 ROADs MANAgEMENT AND PLANNINg

Consultants were appointed to develop road master plans for the five local municipalities, which are to guide in-

frastructure maintenance and future development progrmmes. The plans were completed and have been handed

over to the respective local municipalities in exception to the Ramotshere Moiloa Local Municipality; since the

consultant responsible did not submit the final product.


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The Intergrated Transport Plan was adopted by council and has been submitted to the MEC in terms of National

Land Transport Act No.5 2009 (36)(1); and is due for annual review as required by legislation.

3.10.5 ROAD CONsTRUCTION PROjECT

The foolowing construction projects were implemented under the Executive Mayor’s Letsema Road construction

programme. A total of 15.2 km was constructed under this programme as per the breakdown below:

Villages No. Of Kilometres

Matshepe 2.1 km

Motlhaku 1.7 km

Magogoe Shebela Kwano 1.1 km

Lotlhakane/Borokoro 2.5 km

Lomanyaneng/Mokgwetsi 2.1 km

Lomanyaneng/Bophelong 1.1 km

Tlhabologo 1.9 km

Masutlhe 2.7 km

Total 15.2 km

3.10.6 ChALLENgEs

• Lack of adequate funding to implement projects emanating from the ITP and Master planning processes;• Old and dilapidated road infrastructure ;• Inadequate infrastructure maintenance due to limited human and financial resources;• Lack of roads infrastructure in some of the rural areas (no access to economic activities);• Poor public transport facilities (e.g. bus/taxi ranks and terminals);• Lack of public transport facilities in some of the villages;• Inability to attract experienced and skilled personnel (e.g Technicians and Engineers).

3.11 MUNICIPAL hEALTh sERVICEs

3.11.1 MUNICIPAL hEALTh sERVICEs sECTION 78 PROCEss REPORT

The Municipal Health Services section 78 process report was tabled before the Council for approval and the

Council resolved to opt for internal mechanism in providing Municipal Health Services in the District. The reso-

lution to opt for internal mechanism means that the District Municipality will from now on plan the provision of

services and make budget provision for resources, human and capital for providing the services.

The services will now be transferred from Local Municipalities to the District Municipality and to implement the

process a Task Team dealing with the transfer process has been appointed and has started its work with the in-

tention that the process will be completed within the current financial year. The transfer will include the Services

as defined by the legislation, the personnel who provide the services and the assets that are used and or con-

nected to the provision of the services.


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3.11.2 ChALLENgEs

• Incomplete transfer of services, personnel and assets from Local Municipalities to the District Mu-nicipality due to delays by some stakeholders.

• Adequate and equitable services are not provided due to the incomplete transfer of services.• Required personnel are not recruited as the transfer process has to be completed first.

3.12 FIRE FIghTINg sERVICEs (shARED FUNCTION)

Definition: (In relation to the District Municipality), means Fire Brigade services servicing the area of the

District municipality as a whole intended to be employed for preventing the outbreak or spread of fire,

and includes:-

a. Planning, co-ordination and regulation of fire services;b. Specialized fire fighting such as mountain, veld and chemical (hazardous material) fire services;c. Co-ordination of the standardization of infrastructure, vehicles, equipment and procedures;d. Training of fire officers.

(In relation to Local municipality), means any function not included in the definition applicable to the

District Municipality, including fighting and extinguishing of all fires; the rescue and protection of any

person, animal or property in emergency situations not covered by other legislation or powers and

functions.

In terms of Provincial Gazette no: 6648 dated 17 July 2009, Ngaka Modiri Molema District

Municipality is liable for Provision of Fire Fighting Services in Ratlou, Tswaing, Ditsobotla and

Ramotshere-Moiloa Local municipalities.

As a result District municipality took a resolution to transfer Ditsobotla and Tswaing Local

Municipalities Fire Services into District administration with effect from 01 July 2011. Unfortunately

the process delayed due to unsigned MOAs amongst affected and the District. Legislatively in terms

of the Constitution Schedule 5 Part B, Municipal Structures Act 117 of 2000 section 84 and the

aforementioned Provincial Gazette No: 6648 Mahikeng Local Municipality is the only one which has

capacity out of five locals within the District Municipality.

Albeit NMMDM attempts to comply with prevailing Legislation and close visible gaps, strong finan-

cial muscle is still a challenge because currently District owns only Lehurutshe Fire Station in Ramot-

shere-Molioa Local Municipality whereas other Fire Services are squatting in temporary and not stand-

ardised structures.


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1. AChIEVEMENTs

• Establishment of Tswaing Fire Protection Association and formulation of Interim Executive

Committee and filling Form One (i.e. Intention to register) for approval by National Minister.

• Three Grass Units, one Pumper fire engine and Hazmat Vehicle for Lehurutshe, Tswaing and

Itsoseng Fire stations.

• Procurement of Fire fighting basic equipment for Fire Protection Associations.

2. OPERATIONAL STATISTICS JULY 2010 --- JUNE 2011

Stat

ion

Cal

ls

July

Aug

Sept

Oct

Nov

Dec Jan

Feb

Mar

ch

Apr

il

May

June

Subt

otal

1. Itsoseng Fire 08 08 02 04 01 01 02 04 01 03 00 06 40

R.T.A. 00 00 01 00 02 02 02 01 02 02 01 03 16

Water Supply 00 00 00 00 00 00 00 00 00 00 03 00 03

Special Services 00 00 00 02 00 00 00 00 01 00 00 00 03

False Alarm 00 00 01 02 00 00 00 00 00 00 00 05 08

Subtotal 08 08 04 08 03 03 04 05 04 05 04 14 70

2. Lehurutshe Fire 17 13 13 17 08 05 04 02 02 03 06 24 114

R.T.A. 11 11 11 10 07 06 03 06 07 07 02 06 87

Water Supply 00 00 00 01 00 00 00 00 00 00 00 00 01

Building Inspection 03 00 00 03 11 14 10 05 00 00 00 01 47

Public Education 00 00 00 00 00 01 01 00 03 00 00 03 08


False Alarm 00 00 00 00 00 00 02 00 00 00 00 00 02

Subtotal 33 27 27 31 29 27 22 15 12 10 10 37 280

3. Ratlou Fire 11 11 13 16 08 03 01 00 00 03 03 05 74

R.T.A. 02 02 00 03 01 03 01 00 00 01 00 06 19

Water Supply 00 00 01 08 02 04 01 02 02 00 00 00 20

Building Inspection 00 00 00 00 00 00 00 00 00 00 00 00 00


False Alarm 00 00 00 00 00 00 00 00 00 00 00 00 00

Subtotal 13 13 14 28 11 10 03 02 02 06 03 11 116

TOTAL 54 48 45 67 43 40 29 22 18 21 17 62 466

Key: R.T.A. = Road Traffic Accident


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3. ChALLENgEs CONTRIbUTINg FACTORs

(a) FundingMunicipality is unable to secure enough funds for capital projects. Service survives with limited grants from Province.

(b) Infrastructure Municipality owns one fire station that was designed to service small population during the previous regime. Other stations are squatting in leased structures that are not in line with SANS 10 900 (Community Protection against fire); as a result other legislations are contravened particularly Occupational Health and Safety Act.

(c) Human resource The reduction of working hours per week dictated by Basic Conditions of Employ-ment Act increased number of shifts which eventually led to staff shortage.

(d) Access routes More than 60% of our District is rural far apart from each other villages with poor roads patterns.

(e)Outrageous radii Operational area for each station stretches more that 130km single which poses a serious challenge to the municipality in terms of attendance time to remote areas.

(f) Water supply As the greater part of the District is rural, water reticulation system is RDP standard that was designed for human consumption only. Fire service provision suffers due to inadequate pressure. As a result RDP standard enhancement is imperative.

3.13 DIsAsTER MANAgEMENT

Disaster management unit is charged with the responsibility of ensuring integrated and coordinated

disaster management services that focuses on prevention and reduction of disaster risks, mitigating the

severity of disasters, emergency preparedness, rapid and effective response to disasters and post disas-

ter recovery in terms of Disaster Management Act (Act No 57 of 2002). These functions are executed

by NMMDM and include the following municipalities.

• Mahikeng Local Municipality• Ramotshere Moiloa Local Municipality• Ratlou Local Municipality• Ditsobotla Local Municipality• Tswaing Local Municipality

3.1.4 LEgIsLATIVE REQUIREMENTs

Chapter 5 of Disaster Management Act (Act No 57 of 2002) provides that;

• Each metropolitan and each district municipality must establish and implement a framework for disaster management in the municipality.

• Each metropolitan and each district municipality must establish in its administration a disaster man-agement centre for its municipal area.

• A municipal council must, subject to the applicable provisions of Local Government: Municipal Systems Act (Act No. 32 of 2000), appoint a person as head of its municipal disaster management centre.

• A metropolitan or district municipality may establish a municipal disaster management advisory forum.

• Each municipality must prepare a disaster management plan for its area according to the circumstances prevailing in the area.


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3.14.1 ThE sTATUs OF DIsAsTER MANAgEMENT CENTRE

The Disaster Management Center is composed of the Head of the Centre, Coordinator and two Disaster

Management Officers. Although the above mentioned staff is not housed in a recommended disaster

centre (As per National guidelines) the activities of disaster management are carried out effectively on

daily basis. The disaster management unit has in the mean time identified a portion of the building

within Molopo Fire Station that can be utilized as a Disaster Management Centre. The MoA for

occupying the identified building has been developed and will be occupied once both parties have

signed.

The Department of Local Government and Traditional Affairs (Dlgta) has in the meanwhile identified

land for building the centre that will accommodate provincial, district and Mahikeng disaster centres. 3.14.2 sTATUs OF IgR sTRUCTUREs (ADVIsORy FORUMs AND OThERs)

• The Disaster Management Advisory Forum has been established and it comprises of sector departments, NGO’s, CBO’s, SAPS, municipalities etc. The forum meets on bimonthly basis.

• The coordinating committee has been active in staging the awareness campaigns, simulation exercises, response and recovery.

• Inter-departmental committee: The terms of reference for the development of the Inter-departmental committee have been developed and awaiting council resolution and adoption. The committee comprises of the management team and clearly specifies the roles and responsibilities in as far as disaster management is concerned.

3.14.3 sTATUs OF DIsAsTER MANAgEMENT PLANs

The Disaster Management Level 1 Plan and Framework have been developed and adopted by council.

Additional five contingency plans were developed (each per local municipality) to address the prevalent

hazards within the area of jurisdiction.

Ramotshere Moiloa : Severe stormsRatlou : Severe stormsMahikeng : Severe stormsDitsobotla : Severe stormsTswaing : Floods

The terms of reference have been developed for the Level 2 Disaster Management plan and the service

provider is still to be appointed.

3.14.4 ChALLENgEs

• Lack of proper disaster management centre limits coordination and efficient response• Shortage of vehicles and resources limits response and recovery • Lack of budget for Disaster Management activities by local municipalities.• Outstanding service level agreement with Mahikeng local municipality stalls developments and prop-

er functioning of the disaster management centre.• Shortage of response material in most instances renders the centre ineffective.


46

3.15.5 LOCAL ECONOMIC DEVELOPMENT

Local economic development is the promotion of economic development and growth through the pro-motion of small and micro enterprises. The development of economic is enhanced through the imple-mentation of the District Growth and Development Strategy.

Effective economic development strategies are built on a sound awareness of the strengths and weak-nesses of local industries. In high performance economies, development official exhibit keen awareness of the key sectors or clusters in the economy, and their performance is tracked closely and issues affecting their future are identified and addressed. The same is true in our case.

We have identified Agriculture, Mining, Construction and Manufacturing, Trade, SMME development and Tourism as our key economic sectors. According to DGDS 2004-2014, the NMMDM Sector/Spatial Growth Targets are as follows:

Agriculture 6.6%

Mining 13.2%

Manufacturing & Trade 9%

Tourism 9.3%

In order to contribute to the achievements of these targets the District Growth and Development Strate-gy have identified the following key/anchor/projects:

PROJECT BASELINE

Fresh Produce Market The District Municipality has kick-started the project and partnered with Ramotshere Moiloa Local Municipality on the project.

Dinokana Gopane Slate: Logistical arrangements are being finalized. Office Precint the office precint will kick-start as soon as MIDZ infrastruc-tural development sees the light.

Development Agency Establishment of the Development Agency will assist in streaming all LED projects in the district area, thus giving impetus to SMMEs.

Municipal Procurement The highly significant contribution by procurement in terms of municipal infrastructure (roads construction, water reticulation, etc) cannot be overlooked as a catalyst for growth and providing opportunity to emerging contractors, suppliers, etc.

No meaningful economic development and shared growth can be realized without strategic partnerships

with key stakeholders in the district. In thus regard organised business (in the form of stakeholders),

organized Agriculture (Agri.SAMwata, Nerpo, etc) government etc are very critical in having a common

vision for the regime econo my.


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AChIEVEMENTs

LIVESTOCK PRODUCTION Projects Description StatusCattle Projects The District Municipality initiated livestock distribution project as

one of the interventions that could be utilized to assist emerging livestock farmers improve their livelihoods, and the quality of live-stock around the district.

The initiative takes queue from Beef beneficiation project in the Provincial Growth and Development Strategy. Secondly it ema-nates from recommendations of the 2006 Economic Development Summit. Subsequently the District Municipality identified needs in various municipalities to start distribution of livestock. 55 Cattle (50 heifers & 5 bulls) were then bought in 2007 to kick-start the project. Distribution was intended to cover identified projects in all five local municipalities. Identification was informed by criteria used by department of Land Affairs to allocate/redistribute land.

The first municipality identified was Ramotshere Moiloa wherein land was going to be given to Willow Park Claimants. Beneficiary Selection/Identification The district municipality in partnership with the Department of Land Affairs and local municipalities identified beneficiaries. The department has prioritized the vulnerable groups (the people who formerly lived in farms and were evicted), and beneficiaries of Land Redistribution Sub-Program.

These groups are then given farms/land in various local municipal-ities. The district municipality then liaises with local municipalities and other affected stakeholders at local level to plan distribution to already existing beneficiaries who own land.

The rest of other related program like training will then follow at later stage.

Currently 27 heifers and two bulls have been given to the CPA at Sannieshof, DwalKraal farm which benefited 7 households. The other 27 heifers and two bulls were giv-en to Relebone CPA at WillowPark which ben-efited 65 households. A Steering Committee comprising of Depart-ments of Agriculture, Land Affairs, Health, Social Development, SAPS, Ramotshere Moiloa Local Munici-pality, are engaged on monthly basis to plan the sustainability of the project.

Moritelatsh-wene

The project is an NRF Funded IKS Program Management project.

The project is a consortium project involving Community of Mokgola (Ramotshere Moiloa LM), Universities of Free State and Western Cape, Agriculture Research Council. The research is about commercialising Moritelatshwene

Dinokana / Gopane Slate

Dinokana/Gopane Slate is a primary co-operative operation which is based in Lehurutshe in the central portion number OJ 37 some 12 - 16 km away from Zeerust town. The offices and workshop will be based on side of operation as small factories for a start. The operation will be done on open cast were slate is sourced from. The construction of the new and permanent offices for Dinokana /Gopane slate will start as soon as funding is available and will be completed within a period of time at a specified area as indicated in the sketch plan.


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LIVESTOCK PRODUCTION Projects Description Status

PROJECT PLAN AND BUDGET

The co-operative has to provide a project plan with budget which outlines all activities that is to be done and the cost thereof.

FUNDINGTwo grants have been obtained to assist the project viz: R300K from the Department of Economic Development and Tourism and R400K from the Department of Developmental Local Government and Housing.

Following our follow-ups that have been done by the district mu-nicipality and members of the project with regard to the registration and application of the mining permit of the said project that have been initiated sometimes 2002.

A meeting with the regional office of DME in Klerksdorp was ar-ranged with the purpose of checking the progress registered in the application that have been lodged, the regional office reported that they don`t have any information or record of Dinokana /Gopane slate. On our investigations we also managed to meet with the deputy director of the DME in Pretoria (Mr. Willem Parod) at the national office. In our discussions, number of issues was resolved as a plan of action which includes:

A mining work program and EMP be developed as part of the re-quired documents for applicationPayment of R15 000.00 for the rehabilitation security also must be paid with the registration of R1 000.00All other issues that are related to the operations and applications are in place likeSketch planTitle deed of the area

The DME as the responsible department for the approval of the mining license advised that for the process of application to be speeded up the whole target area should be sub-divided by all members of the cooperative and the required site per member should be 1.5ha. Therefore we must procure the services of quanti-ty surveyor who will be able to demarcate the area.


49

LIVESTOCK PRODUCTION Projects Description StatusTSHOLOFELO IRRIGATION SCHEME

(WALNUTS PROJECT)

To introduce Walnut Production among farmers in Southern Africa and to explore ways of accessing land for Walnut Production in South Africa. A +300ha project of Small Scale Growers Joint Venture Comunal farmers. Walnut Africa proposes to team up with communal and small scale farmers.Walnut Africa as the main initiator of the project will provide;• The trees and help with land preparation• Assist to setup the Orchards• Supervise the management of Orchards, Marketing of the pro-

duce and all related expenses• Profits will be shared with the farmers

The Memorandum of Agreement with the beneficiaries and Kgosi Gopane has been signed and the only delay on the project was due to the conflict between the community and the co-operative.

Walnuts Africa will be responsible for marketing and distribution of the products. Walnuts Africa will invite buyers from the identified world major consumption markets to tour our Orchards during year 2-4. These have been identified as from German, Japan, Italy, France, Australia, China and Spain.

Marketing in Africa will be explored. Walnut consumption will be promoted, given the nutritional value of walnuts and the starvation that is common in many African countries. Non Governmental Organisations will be the main markets for African Consumption. Walnuts Africa will promote and market walnuts as a health-en-hancing product, a product that can be grown on a sub-contract basis by the small-scale farmers in South Africa.

Walnut Africa will work closely with the Horticultural Institutes of South Africa under the Department of Agricultural Research and Extension. The partnership is to ensure continued product develop-ment and extension to the wider South African community.

STONE FRUIT, SUMMER FRUITS

The project is located in Disaneng village within Ratlou local mu-nicipality. It is an investment project also from Australia.

Community consultation and participation has already been done and the memorandum of understanding with Kgosi Masibi and the community of Disaneng were signed. The delivery of trees has been done and is ready to be collected from Durban.

The soil preparation and site fencing is complete which was funded by the Department of Economic Development and Tourism.


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LIVESTOCK PRODUCTION Projects Description StatusMEETMEKAR MILLING

The project is located in Ditsobotla Local Municipality around Bodibe area. This project was funded by the Department of Local Government (Conditional Grant) amounting to R1,5m. The budget which was left for the project which amounted to R731 000.00 was spend on other project.

Machinery to the amount of R 344, 975. 40 was purchased and is currently kept at Mooifontein Agric Service Centre. Wa-ter has been drilled and 3-phase electric connection and fence is installed. The budget spent to date was R769,000.

Tender was advertised and the lowest was above what has been budgeted for this pro-ject, as a result Close Tender was proposed as second option for the structure which will be done in phases.

The Supply Chain pro-cesses never took place to date.

TOURISM PROMOTION

Heritage Park Walk

This event aims at marketing the Heritage park corridor. It is a project driven by 2 district municipalities, Ngaka Modiri Molema and Bojanala Platinum District and 2 local municipalities, namely Ramotshere Moiloa and Moses Kotane Local Municipalities. The idea is link Pilanesburg National Park and Madikwe Game Reserve, thus creating an important Conservation corridor linking the two parks, as nature based tourism anchor project. It is an awareness campaign to land owners to have a buy in, in the project and it is an annual event.

About 15 Youth in Conservation from our 5 local municipalities were sponsored with registration fee, camp-ing equipment and transport to the event.


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LIVESTOCK PRODUCTION Projects Description StatusDurban Ind-aba

It is tourism international platform of showcasing tourism products and meeting investors within this industry. Lekgophung Lodge was given an opportunity to market itself they were sharing stall with NMMDM and distributed 200 broacher and 300 for the district municipality to the potential clients.

Seminars and workshop from Potential Funders and tourism servic-es agent were attended. Partnership with other municipalities were proposed e.g. Ethekwini Municipality over the Indaba heritage trail and the freedom route in Dinokana /Gopane.

This partnership can only unfold if this is given budget to run with it. Meeting with tour operators of the nine provinces and other tra-ditional state on tourism attractions available in NMMDM.

The department assist-ed 5 LED officials from local municipalities, provided with accom-modation, transport and meals to expose them to the Indaba.

They were responsible for marketing material of their respective mu-nicipalities. 5 SMME’s (Tourism owners, preferably members of Tourism Associations and Tour Operators) were also exposed to the Indaba.

Lessons learned:-Participation at work-shops and seminars planned on Incentives available ( e.g. DTI)

Networking and Infor-mation sharing with our counter parts to im-prove on our programsRecommendation on Botswana Marketing Campaign to strengthen relationships.

3.16 sOCIAL sERVICEs FUNCTION

3.16.1 INTRODUCTION AND bACKgROUND

Ngaka Modiri Molema District Municipality like any other sphere of government has a constitutional mandate to promote social and economic development within its Municipal area. In the fulfilment of this mandate, it has to embark on the formulation and annual review of its Intergrated Development Plan (IDP). So-cial or community conversations form intergral part of the IDP. The success of all municipal programmes is largely dependent on the social health (cohesion) of our communities.Secondly a district municipality must seek to achieve social development of its area of jurisdiction as cap-tured in Chapter 5, section 83, sub-section 3 of Municipal Structures Act 117 of 1998.Community Services therefore offers local government, the private sector (social plans), other organs of state and the local community the opportunity to work together to improve their socio-economic landscape. It also assists. It also assists on both enhancing competitiveness, and thus increasing growth, and also on redistributing growth through the creation of SMEs’, and by focusing on job creation.Social services is about communities continually upgrading their business environments to improve their competitiveness, retain jobs and improve incomes.


52

3.15.4 Why ThE sERVICE / FUNCTION Is REQUIRED AT DIsTRICT LEVEL

The development in NMMDM is based first and foremost on the terms of the Constitution (Chapter 7

section 152 sub-section 1(c) where a municipality is responsible for the social and economic development

of its area of jurisdiction.

As part of the IDP each municipality is compelled to develop an Community Development Plan as part of

its core components (section 26 of Part 2 of Chapter 5 of Municipal Systems Act 32 of 2000) The

drafting of the plan needs to be in line with the guidelines as provided by the Department of Provin-

cial and Local Government and must direct and guide the implementation of local economic initiatives and

projects.

In essence the intergrated social services plan is aimed at addressing measures to improve the social

conditions and growth of the area and to provide the enabling environment for economic growth by ad-

dressing issues such as unemployment, poverty relief and other aspects that will improve the quality of

life. These issues must be socially feasible in order for economic development to happen on the ground.

Therefore intergration cannot happen if social viability is not adequately addressed or neglected.

The intergrated social plan is aimed to address all aspects of economic development in a holistic and in-

tergrated manner that will lead to the sustainable livelihood of the area.

The ultimate goal of social services is to expose communities to economic opportunities to ensure that the

right choice is made in terms of addressing job creation and many other opportunities which might arise.

LEgIsLATIVE AND sTRATEgIC POLICy DIRECTIVEs

• Chapter 5, section 83, sub-section 3 of Municipal Structures Act 117 of 1998• Chapter 5 of Municipal Systems Act 32 of 2000• Millenium Development Goals• Agenda 21• World Summit on Sustainable Development• Medium Term Strategic Framework• Accelerated and Shared Growth Initiatives of South Africa (Asgi-SA)• The Framework for South Africa’s Response to International Economic Crisi, pages 14 – 17 sec-

tions A – I (19th February 2009).• Provincial Growth and Development Strategy• DGDS• Intergrated Development Plan• Sector Plans


53

CONCLUsION

A municipality through appropriate mechanisms, processes and procedures as contained in Chapter 4 of

Systems Act must involve local communities in its development and performance thereof. Importantly

municipality must allow communities to participate in the setting of appropriate key performance indicators,

service delivery targets and overall developments of the municipality.

At the heart of this community participation is the social development unit which must act as a catalyst for

such participation. Development of calendar of district activities – as a hand book for this function.

sTATUs OF ThE WAR ROOM IN ThE DIsTRICT

BACKGROUND

The “War on Poverty Campaign” was initiated by Cabinet in 2008. The Provincial Launch of the Cam-paign took place in 2008 at Greater Taung Local Municipality targeting 33 households within that area, it was then followed by launching the District War Rooms in the four districts of the Province. It is a Basic Human Rights Programme that intergrates some of the North West Poverty Eradication Strategy pro-grammes.

IMPLEMENTATION MODEL

Identification of deprived wards as per the study on the multi deprived indices (STATS S.A. and HSRC 2001)

• Profiling of poor households (data base of poor households).• Loading of information on NISIS (Data Capturing)• Service referrals• Service Delivery / Household and Community Interventions

INsTITUTIONAL ARRANgEMENTs

INTER MINIsTERIAL COMMITTEE

Deputy President & Ministers PREsIDENCy / NATIONAL WAR ROOM Provincial Departments, SOEs, Business and Provincial Civil Society Organizations

DIsTRICT WAR ROOM

District Departments, SOEs, Business, District Municipality And District Civil Society Organizations

LOCAL WAR ROOM

Local Municipality, Service Points, SOEs, Business and Local Civil Society Organizations


54

FUNCTIONs OF ThE WAR ROOMs

• Provide strategic direction for implementation of District Poverty Eradication Strategy and Comprehensive Rural Development Programme.

• Coordinate and intergrate service delivery across spheres of government through regular meetings.• Mobilize resources• Monitoring and Evaluation

It is on this background that Social Services Unit has succeeded in establishing five war rooms forums

i.e. the Ngaka Modiri Molema District Municipality, Ramotshere Moiloa, Tswaing, Ditsobotla and Ratlou

Local Municipalities,in exception of Mafikeng L.M during 2010/2011 financial year.

The District War-room conducted several meetings where service blitz were planned, and most govern-

ment departments were convened for provision of basic services as short term intervention in the fol-

lowing Wards :- 23 in Mafikeng Local Municipality, Ward 1 in Ratlou Local Municipality. Such interven-

tions were from the Intervention Report produced after profiling the said wards. Profiling was extended

to other wards in Ramotshere Moiloa, Ditsobotla and Tswaing Local Mnunicipalities and the service blitz

are expected to take place during 2011/2012 financial year.

2010 WORLD sOCCER CUP : ACTIVITIEs hELD AT NMMDM PVA (MAFIKENg sTADIUM)

BACKGROUND.

South Africa has successfully hosted world cup which benefitted its inhabitants in a positive way.

Number of exclusive stadia were developed in every state of the country which created quite a num-

ber of jobs which left variety of skills for our citizens. Number of Public Viewing Areas in all Provinces

were identified through the District Municipalities, and it was upon each District to pronounce on the

venue of its Public Viewing Area.

Fan Parks in all hosting cities were competencies of FIFA. With regard to our Province (NWP), the Fern

Park was situated in Rustenburg City. As Fern Parks didn’t have capacity of accommodating all viewers,

government came up with interventions of establishment of Public Viewing Areas under leadership of

the Department of Co-operative Governance and Traditional Affairs.

NMMDM took a resolution to identify Mafikeng Stadium as its PVA, where all the activities of the world

cup were viewed. The Project Manager (Thina Moselane) was appointed by Council as an internal re-

source (and was temporarily relieved her official duties) to ensure that all activities which took place at

the identified venue becomes a success. The Polical Co-ordinate (Coucillor) played and over-sight role.


55

The inclusive District LOC was established which was categorized by different thrusts of responsibili-

ties. Thrusts identified were determined by the envisaged roles and responsibilities. Viz.

Transport and Mobilization Mr Motsamai Boikanyo

Marketing & Communication Mr S. Makhoba & Ms Mpho Kgosiemang

SMME/Exhibition Mr Ditsele

Protocol Ms Eva Pilane & Ms Joyce Matebane.

Security Cluster Col. Seabo, Col. Molebatsi,Cpt. Manoto & Mr Apolos

Creative Industry Ms Hlongwa

Volunteers Ms Lydia Moeng

Infrastructure Mr Tauetsile & Mr George Seate

Legacy Cllr. Jabana

Legal & Compliance Mr Sesupo Matebesi

Health & Social Service / EMRS Ms Nomvuka Nomga

Finance Ms Kgomotso Nchelang & Mr Modise

All pillars executed their responsibilities to the best of their abilities, with minimal challenges.

MANDATE OF LOC MEMbERs.

• Not all world cup games were viewed, but priority were given to games played by Bafana Bafana, the quarter finals, the semi finals and the finals. (See attached programme for 9 days).

• Mobilisation of 25 000 people to attend the PVA and organize transportation from the five local municipalities.

• Develop an intergrated marketing strategy for the event.• Ensure that SMME’s showcase their products and present their African cuisine.• Ensure high level security and disaster management plan is in place.• Promote our organic home brewed artists.• Ensure public participation through recruitment of volunteers• Ensure the state of readiness of the public amenity identified.• Ensure that the event leaves a everlasting branded legacy.• The precinct utilized, the equipments as well as participants are covered (public liability insurance).• Encourage more social activities to continually take place through empowerment programmes. (Cas-

coland NGO)• Emergency Health Services.


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PUbLIC VIEWINg AREA OPERATIONAL PLAN.

It opened to the general public from 09h00 and closed one hour after last game of the match. The

LOC members were allowed access an hour before gates opened and knock-off an hour after 22h30, to

ensure that everybody left the stadium safely. Operational meetings were called every time to ensure

that all set-up are intact.(Frequent rehearsals) This procedures continued on until the final event on the

11th of July 2010. The programme for the nine days public viewing was drawn and implemented as

such with inclusion of commemoration of youth day in Verdwaal.

Draft layout plan was submitted by Matchworld for discussion, inputs and agreed upon collectively as

LOC members. The NMMDM Public Viewing Area (Mafikeng Stadium) was sponsored by the municipal-

ity, the Department of Sports, Art and Culture and Boxer Superstores in conjunction with its partners

and operated by Matchworld.

The PVA was fully active for a minimum of 10 activation days which included the following matches:-

• 3 Bafana Bafana group matches• 4 Quarter finals• 2 Semi finals &• Final game (Spain / Netherlands)

bENEFITs FOR hOsTINg PVA

• Managed to bring world cup closer to the community as thousands and thousands of people man-aged to participate in game viewing.

• The municipality demonstrated commitment to their citizens by giving them business opportunities for the said duration.

• Temporary jobs were created through volunteerism viz. 50 volunteers recruited by NMMDM, 50 by Cascoland International NGO from Netherlands and 56 from EPPACA who assisted the success of events in many ways.

• Public transport utilized was procured from taxi industry and each municipality procured 15 taxis & three buses.

• LOC structure empowered.• Children had chance of performing different activities like beauty contest, fashion shows, drawings,

dancing in the newly established cinemas, boxing, able to relax in parks established. The temporary restaurant with refreshments was established.

• Networking with potential stake-holders was established.

It would have been a catastrophic situation in the history of the country if we were not able to take the

biggest and most loved sporting event in the world to as many communities as possible. This has been

done realizing that the costs of tickets were high, travel distances to hosting cities massive and that

gap was filled through government intervention which was establishments of PVA;s in all districts.


57

ACTIVITIEs

Variety of activities took place during the public viewing and amongst them, kiddies play land, Mr &

Miss 2010 world cup and activities done by Cascoland International Artists.

MR & MIss 2010 WORLD CUP.

The PVA – Mmabatho stadium celebrated world cup with boquee of activities. Mr & Miss

2010 world cup was among the activities which took place on the evening of the 10th July.

The purpose of the event was to feature young models between the ages of 7 and 16 in

the world cup legacy. The show was spiced with performances from fabulous music artists

Thembi Seete and Casper. The event co-ordinator was Miss Dipuo Keikelame and was spon-

sored Boxer Superstore.

CAsCOLAND INTERNATIONAL ARTIsTs (NEThERLANDs).

25 Members of International Artists from Netherlands visited Ngaka Modiri Molema District Municipal-

ity with the intension of a month intensive network and vigorous production activities on site of the

PVA. The group composition of architects, designers, photographers, artists and performers came and

demonstrated their multi-disciplinary interventions.

Their intentions aims at introducing new and innovative ways of utilizing the underused stadium of

Mmabatho. The group of artists were under the directorship of Fiona de Bell. The said International

NGO has embarked on several projects like:-

• Wingstyle Line Football• Gravity Passengers• Hi Tonkana• Declaration of Space• Hot-spot• Slow Res / Slow Billboards• Toylit• Radio Shack / mobile radio reporter• Painting Wall• Mobile Screen Unit• Cascoland Mafikeng 2010 manual• Documentary Film Workshop• Wood Workshop• Fashion Design Workshop


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EVALUATION OF ThE EVENT: 13 jULy 2010

LOC convened on the said date at the PVA to assess the event and the capacity of the structure in

terms of their leadership during the whole period of the 2010 world cup event. Areas of discussion

were:-

• Co-ordination

• Control

• Issues of leadership

• Resources

• Organisational preparedness

• Discipline & commitment

The tool which was used during evaluation was ALUO which depicted the following quadrant:-

• Advantages

• Limitations

• Uniqueness

• Overcome

ADVANTAgEs

• Leadership good in giving direction, they were able to pull the bulls by the horns by being decisive,

accessible, flexible and proactive.

• The NMMDM PVA had everything for everybody to participate.

• No VIP status / Accreditation (everybody equal)

LIMITATIONs

• Marketing and publicity of the event was not up to scratch.

• Short period for planning the event.

• Other stakeholders had insufficient information to contribute in the LOC.

• SMME/Exhibition received less joy and need improvement.

UNIQUENEss

• The only PVA with PPP.

• Large precinct to accommodate everybody’s activity viz. kiddies play land, Cascoland factory shop,

co-operating multi-disciplinary team, Feeding scheme centre by Boxer Superstore, Beuty pergeants

& fashion shows etc.


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OVER-COME

The meeting agreed that there is a need to develop a strategy which addresses the limitations identified

for future events.

MEssAgE OF sUPPORT FROM ThE POLITICAL hEAD OF NMMDM & ADMINIsTRATIVE hEAD : DEPARTMENT OF sPORTs, ART & CULTURE.

The Acting Deputy Director General of the Department of Sports, Art & Culture conveyed a message of

appreciation to the member of the LOC and volunteers for the work well done. The Mafikeng PVA was

regarded as the best performed PVA amongst all in the Province.

He further thanked members of the communities, leadership of the district and many other stakeholders

for their attendance and participation during that event.

The performance of the LOC was once more appreciated and suggested that the structure be main-

tained for future Provincial events. The Executive Mayor of Ngaka Modiri Molema was also thanked for

her bravery of facing all the challenges came before the commencement of the event, and gave political

direction and took appropriate decisions.

CLLR. JABANA in his presentation thanked every member of the LOC for the dedication, commitment

and passion in making the event a success. He further thanked the Management of Ngaka Modiri

Molema, the Council and the Management of Sports, Art & Culture for taking calculative risk of man-

dating the LOC to run the 2010 World Cup in this District.

He thanked the Honourable Minister of Local Government and Traditional Affairs for championing the

interventions brought by government of introducing PVA’s.


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CONCLUDINg REMARKs by ThE PROjECT MANAgER.

The country had successfully hosted one of the most spectacular world event, the FIFA World Cup,

through which the country and Africa are judged both internally and external. I appreciate the collective

effort taken prior and during this type of event.

It was on Sunday the 11th of July 2010 in the evening when final games were played at Soccer City by

two soccer champs in the globe viz. Spain and Netherlands. Spain won 1-0 against Netherlands and

thunderous roar erupted country wide and globally including the Champ country. That was a historic

win after several attempts by the finalists.

Congratulations Africa, South Africa, host cities in Provinces and the Districts. We thank you for the

great support towards the success of this event which were rated 9/10 by the President of FIFA in

terms of success of the event and for the game.

Ole’ Ole’ Ole’ : Gracias Sud a’frica.

ACKNOWLEDgEMENTs.

Ngaka Modiri Molema District Municipality would like to acknowledge the participation of the following

key stake-holders who made this magnificent event a huge success:

• Department of Sports, Art and Culture.

• South African Police Services

• The five local municipalities within NMMDM

• The Business Community

• The Private Security Company.

• Department of Health & Social Development

• NGO – Cascoland from Netherlands

• Life Line NGO

• Mafikeng FM

• Creative Industry

• Community of Ngaka Modiri Molema District Municipality and in the main

• The dedicated LOC members for their dedication and commitment to the success of the event.


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Chapter 4FUNCTIONAL PERFORMANCE (IDP AND DEPARTMENTAL sDbIP REPORTs 2010/2011 F/y)


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16 1

67R9

77 1

77

Del

ays

in g

ettin

g tra

inin

g sc

hedu

les

from

var

ious

inst

i-tu

tions

Trai

ning

Re-

ports

; Atte

nd-

ance

Reg

iste

r &

cer

tific

ates

Cap

acity

bui

ld-

ing

for c

ounc

il co

mm

ittee

s

Empo

wer

ed

Com

mitt

ees

Com

mitt

ees

esta

blis

hed

June

201

1N

o pe

rform

ance

--

Trai

ning

to c

omm

it-te

es n

ot p

rovi

ded

Prop

er tr

aini

ng

need

s fo

r co

mm

ittee

s be

id

entif

ied

Cap

acity

Bu

ildin

g Re

ports

Recr

uitm

ent &

Se

lect

ion

No.

of v

acan

t po

sitio

ns

fille

d

7 po

sitio

nsJu

ne 2

011

14 P

ositi

ons

adve

rtise

d in

tern

ally

& e

xter

nally

. R1

00 0

00R9

8 55

3

App

oint

men

ts n

ot

final

ized

due

to in

-co

mpl

ete

plac

emen

t pr

oces

s

Plac

emen

t pr

oces

s to

be

com

plet

ed

Recr

uitm

ent

Repo

rts

Empl

oym

ent

Equi

tyRe

view

ed &

A

ppro

ved

EE

Plan

No

plan

in

plac

eJu

ne 2

011

EE P

lan

revi

ewed

&

appr

oved

by

Cou

ncil

on

13 D

ec 2

010.

Dis

abili

ty

Aw

aren

ess

wee

k he

ld o

n 08

-19

Nov

embe

r 201

0.

Div

ersi

ty &

Hum

an R

ight

s A

war

enes

s ca

mpa

igns

he

ld in

Mar

ch 2

011.

EE

Plan

& R

epor

t com

mu-

nica

ted

to C

orpo

rate

Se

rvic

es p

erso

nnel

in

Apr

il 20

11

R19

426

R19

426

--

App

rove

d EE

Pl

an

Empl

oym

ent

Equi

tyEE

Rep

ort

subm

itted

to

Dep

artm

ent

of L

abou

r

2009

EE

Repo

rtJu

ne 2

011

EE R

epor

t sub

mitt

ed e

lec-

troni

cally

to D

epar

tmen

t of

Lab

our o

n 12

Jan

2011

.n/

an/

a

--

EE R

epor

t

Loca

l Lab

our

Foru

mN

o. o

f LLF

m

eetin

gs h

eld

5 m

eetin

gs

durin

g 20

09/2

010

124

mee

tings

n/a

n/a

Post

pone

men

ts &

U

nava

ilabi

lity

of

Empl

oyer

’s

repr

e-se

ntat

ive

Adh

eren

ce

to s

ched

uled

m

eetin

gs b

y al

l

LLF

Mee

ting

Pack

(min

utes

&

atte

ndan

ce

regi

ster

)

4.1

MU

NIC

IPA

L TR

AN

sFO

RM

ATI

ON

AN

D O

Rg

AN

IzA

TIO

NA

L D

EVEL

OPM

ENT

(CO

RPO

RA

TE s

ERV

ICEs

)


63

OU

TCO

ME

9O

utpu

t 1Im

plem

ent a

diff

eren

tiate

d ap

proa

ch to

mun

icip

al fi

nanc

ing,

pla

nnin

g an

d su

ppor

t

Out

put 6

Adm

inis

trativ

e an

d fin

anci

al c

apab

ility

KPA

OBJ

ECTI

VE

PRO

JEC

T N

AM

EKP

IBA

SELI

NE

AN

NU

AL

TARG

ETA

CTU

AL

PERF

ORM

AN

CE

BUD

GET

EXPE

ND

I-TU

REC

HA

LLEN

GES

/C

OM

MEN

TC

ORR

ECTI

VE

MEA

SURE

SEV

IDEN

CE

Esse

ntia

l Ser

vice

Le

gal A

gree

men

tSi

gned

&

appr

oved

ag

reem

ent

Agr

eem

ent

not s

igne

dSe

pt 2

010

No

perfo

rman

ce.

n/a

n/a

Empl

oyer

’s

Prop

os-

al s

ubm

itted

to L

LF

& re

ject

ed b

y th

e un

ion

Nat

iona

l agr

ee-

men

t to

be

impl

emen

ted

Sign

ed S

LA

Prov

ide

Labo

ur

Rela

tions

Empl

oyee

A

ssis

tanc

e Pr

o-gr

amm

e

EAP

deve

l-op

ed a

nd

impl

emen

ted

EAP

impl

e-m

ente

dJu

ne 2

011

Serv

ice

Prov

ider

for

EAP

appo

inte

d, S

ervi

ce

Leve

l Agr

eem

ent s

igne

d,

Pres

enta

tion

to s

enio

r &

juni

or m

anag

emen

t don

e on

11

Apr

il 20

11 &

01

June

201

1 &

EA

P Pr

ogra

m

laun

ched

on

07 Ju

ne

2011

.

R321

040

R108

171

--

EAP

Repo

rts

Occ

upat

iona

l H

ealth

and

Sa

fety

Dev

elop

ed

and

impl

e-m

ente

d O

HS

prog

ram

mes

No

pro-

gram

mes

in

plac

e

June

201

1O

HS

Com

mitt

ee re

-con

-st

itute

d, O

HS

Com

mitt

ee

train

ed &

Wor

kpla

ce

Risk

Ass

essm

ent r

epor

t ap

prov

ed b

y C

ounc

il &

im

plem

ente

d

R213

798

R40

945

--

OH

S Re

ports

Prov

ide

Le-

gal S

uppo

rt Se

rvic

es

By-L

aws

&

Polic

ies

Num

ber o

f By

-Law

s pu

blic

ized

2 D

raft

By-L

aws

in

plac

e

2Ru

les

of O

rder

By-

law

ta

bled

in C

ounc

il on

26

Aug

ust 2

010.

9 D

raft

By-

Law

s (M

unic

ipal

Hea

lth

Rela

ted,

Fire

& W

ater

) ta

bled

in C

ounc

il on

31

Janu

ary

2011

. Pub

lic

Parti

cipa

tion

on d

raft

By-

law

s he

ld a

t Mah

iken

g &

Ra

mot

sher

e M

oilo

a Lo

cal

Mun

icip

aliti

es

n/a

n/a

By-L

aws

not p

ubli-

cize

d A

dditi

onal

qu

alifi

ed s

taff

requ

ired

By-L

aws

Publ

iciz

ed

Num

ber

of P

olic

ies

revi

ewed

26 P

olic

ies

appr

oved

59

Polic

ies

revi

ewed

and

in

puts

con

solid

ated

viz

Le

ave,

Sm

okin

g, O

ver-

time,

Sex

ual H

aras

smen

t, H

IV &

AID

S, R

ecru

itmen

t &

Sel

ectio

n, T

rain

ing

&

Dev

elop

men

t, M

ayor

al

Burs

ary

& T

rans

port

Ope

ratio

ns

n/a

n/a

--

Cop

ies

of

revi

ewed

pol

i-ci

es &

cou

ncil

reso

lutio

ns

4.1

MU

NIC

IPA

L TR

AN

sFO

RM

ATI

ON

AN

D O

Rg

AN

IzA

TIO

NA

L D

EVEL

OPM

ENT

(CO

RPO

RA

TE s

ERV

ICEs

)


64

OU

TCO

ME

9O

utpu

t 1Im

plem

ent a

diff

eren

tiate

d ap

proa

ch to

mun

icip

al fi

nanc

ing,

pla

nnin

g an

d su

ppor

t

Out

put 6

Adm

inis

trativ

e an

d fin

anci

al c

apab

ility

KPA

OBJ

ECTI

VE

PRO

JEC

T N

AM

EKP

IBA

SELI

NE

AN

NU

AL

TARG

ETA

CTU

AL

PERF

ORM

AN

CE

BUD

GET

EXPE

ND

I-TU

REC

HA

LLEN

GES

/C

OM

MEN

TC

ORR

ECTI

VE

MEA

SURE

SEV

IDEN

CE

Num

ber o

f ne

w p

olic

ies

cust

omiz

ed

04

8 dr

aft (

new

) Pol

icie

s cu

stom

ized

viz

: Em

ploy

ee

Burs

ary,

Con

fiden

tialit

y,

Indu

ctio

n, R

eloc

atio

n,

OH

S, P

erso

nal P

rote

ctiv

e Eq

uipm

ent,

Stud

ent A

ssis

-ta

nt &

Leg

al A

id.

n/a

n/a

--

App

rove

d po

licie

s

Num

ber o

f w

orks

hops

co

nduc

ted

on

polic

ies

and

by-la

ws

Non

e9

Wor

k-sh

ops

3 W

ork-

shop

s co

nduc

ted

on 2

9-30

July

201

1 &

27-

27 O

ctob

er 2

011.

Pub

lic

Parti

cipa

tion

mee

ting

on d

raft

By-L

aws

held

at

Ram

otsh

ere

& M

ahik

eng

--

Non

atte

ndan

ce o

f sc

hedu

led

wor

k-sh

ops

by m

anag

e-m

ent

Com

mitm

ent

from

man

age-

men

t

Atte

ndan

ce

Regi

ster

s

Del

egat

ion

Syst

emRe

view

ed

Del

egat

ion

Syst

em

Del

egat

ion

Syst

em in

pl

ace

June

201

1N

o pe

rform

ance

--

Lack

of C

apac

ity in

th

e U

nit (

hum

an)

Del

egat

ions

to

be re

loca

ted

to

the

MM

’s

Of-

fice

in th

e ne

w

finan

cial

yea

r (2

011/

2012

)

Revi

ewed

D

eleg

atio

n Sy

stem

Prov

ide

IT

Supp

ort

Func

tion

Elec

troni

c D

ocu-

men

t Man

age-

men

t Sys

tem

Func

tiona

l El

ectro

nic

Doc

umen

t M

anag

emen

t Sy

stem

No

Elec

troni

c Sy

stem

in

Plac

e

June

201

1N

o Pe

rform

ance

R 50

0 00

0-

Insu

ffici

ent b

udge

tFu

ndin

g au

g-m

ente

d fo

r the

ne

w fi

nanc

ial

year

Func

tiona

l El

ectro

nic

Doc

umen

t M

anag

emen

t Sy

stem

MSP

Impl

emen

ted

MSP

PSP

ap-

poin

ted

June

201

1Pr

ojec

t Cha

rter i

n pl

ace,

Pr

ojec

t Tea

m fo

rmed

on

11 A

ugus

t 201

0 &

Dra

ft M

SP in

pla

ce &

read

y to

be

sub

mitt

ed fo

r app

rova

l.

- -

Com

mitt

ees

not s

it-tin

g si

nce

Apr

il 20

11

due

to p

repa

ratio

n fo

r ele

ctio

ns

Dra

ft to

be

pres

ente

d to

va

rious

com

-m

ittee

s an

d be

ad

opte

d in

the

new

yea

r.

MSP

Elec

troni

c H

elp

Des

kFu

nctio

nal

Elec

troni

c H

elp

Des

k

No

help

de

skJu

ne 2

011

Term

s of

refe

renc

e de

-ve

lope

d &

adv

ert p

lace

d Bi

d w

as e

valu

ated

and

w

as n

ot fi

naliz

ed b

y ot

her

com

mitt

ee a

s at

30

June

20

11.

R500

000

-

Bid

not f

inal

ized

by

Bid

Com

mitt

ees

as

at 3

0 Ju

ne 2

011.

-Fu

nctio

nal

Elec

troni

c H

elp

Des

k

Prov

ide

Adm

inis

tra-

tive

Supp

ort

Func

tion

Acq

uisi

tion

of m

unic

ipal

ve

hicl

es

Num

ber

of v

ehic

les

proc

ured

/ le

ased

15Ju

ne 2

011

Term

s of

refe

renc

e to

pro

-cu

re &

leas

e de

velo

ped,

A

dver

t pla

ced

& B

id n

ot

final

ized

by

30 Ju

ne 2

011.

R6 0

00 0

00-

Bid

not f

inal

ized

by

Bid

Com

mitt

ees

as

at 3

0 Ju

ne 2

011

Leas

ing

to b

e fin

aliz

ed in

the

new

fina

ncia

l ye

ar

Del

iver

y no

tes

of v

ehic

les

proc

ured

/ le

ase

cont

ract

4.1

MU

NIC

IPA

L TR

AN

sFO

RM

ATI

ON

AN

D O

Rg

AN

IzA

TIO

NA

L D

EVEL

OPM

ENT

(CO

RPO

RA

TE s

ERV

ICEs

)


65

KPA

2 :

MU

NIC

IPA

L b

AsI

C s

ERV

ICE

DEL

IVER

y A

ND

IN

FRA

sTR

AC

TUR

E D

EVEL

OPM

ENT

4.2

CO

MM

UN

ITy

sER

VIC

Es R

EPO

RT

KPA

PRO

JEC

T O

B-

JEC

TIV

EPR

OJE

CT

NA

ME

KPI

BA

SELI

NE

AN

NU

AL

TAR

GET

AC

TUA

L PE

RFO

R-

MA

NC

EB

UD

GET

EXPE

ND

I-TU

RE

CH

ALL

ENG

ES/

CO

MM

ENTS

CO

RR

ECTI

VE

MEA

SUR

EEV

IDEN

CE

Fire

Fig

htin

g Se

rvic

esPr

ocur

e Pr

otec

-tiv

e C

loth

ing

for

Fire

Fig

hter

s

Fire

Fig

hter

s Pr

otec

tive

Clo

thin

g

Prot

ecte

d Fi

re

Figh

ters

Wor

n ou

t Pro

-te

ctiv

e cl

othi

ngJu

ne 2

011

Spec

ifica

tions

pr

epar

ed, a

dver

-tis

ed a

nd te

nder

ev

alua

ted

R1

200

000

Nil

Tend

er d

elay

ed

at S

CM

Fast

trac

k ap

poin

tmen

t of

PSP

Spec

ifica

tions

an

d Ev

alua

tion

repo

rt

Proc

ure

Uni

-fo

rm fo

r Fire

Fi

ghte

rs

Fire

Fig

hter

s U

nifo

rmU

nifo

rmed

Fire

Fi

ghte

rsW

orn

out U

ni-

form

June

201

1Sp

ecifi

catio

ns

prep

ared

, adv

er-

tised

and

tend

er

eval

uate

d

R50

0 00

0N

ilTe

nder

del

ayed

at

SC

MFa

st tr

ack

appo

intm

ent o

f PS

P

Spec

ifica

tions

an

d Ev

alua

tion

repo

rt

Proc

ure

Bas

ic

Equi

pmen

ts fo

r FP

A S

truct

ures

FPA

Equ

ipm

ent

Equi

pped

FPA

sN

o ba

sic

equi

p-m

ent

June

201

1Sp

ecifi

catio

ns

com

pile

d an

d Eq

uipm

ent p

ro-

cure

d

R10

0 00

0R

99 0

00n/

an/

aSp

ecifi

catio

ns

and

orde

r

Proc

ure

Fire

En-

gine

s an

d U

tility

V

ehic

les

Fire

Eng

ines

&

Equi

pmen

tEq

uipp

ed s

tatio

nsIn

adeq

uate

Fire

En

gine

s an

d Eq

uipm

ent

June

201

1Sp

ecifi

catio

ns

com

pile

d Te

nder

ad

verti

sed

R6

200

000

Nil

PSP

not a

ppoi

nt-

edSu

pply

cha

in

proc

ess

be

re-e

ngin

eere

d

Spec

ifica

tions

an

d ad

vert

Esta

blis

h FP

A

stru

ctur

e at

Ts

wai

ng L

ocal

M

unic

ipal

ity

Tsw

aing

FPA

Func

tiona

l FPA

at

Tsw

aing

Loc

al

Mun

icip

ality

No

FPA

at

Tsw

aing

Loc

al

Mun

icip

ality

June

201

1St

akeh

olde

rs

mee

ting

held

FP

A s

truct

ure

esta

blis

hed

Inte

rim

Exec

utiv

e C

omm

it-te

e es

tabl

ishe

d

nil

Nil

Still

aw

aitin

g ap

prov

al b

y M

inis

ter o

f DA

FF

nil

Min

utes

Abs

orb

Dit-

sobo

tla a

nd

Tsw

aing

Fire

Se

rvic

es

Dits

obot

la &

Ts

wai

ng F

ire

Serv

ices

Coo

rdin

ated

Fire

Fi

ghtin

g fu

nctio

n in

line

with

Leg

is-

latio

n

Unc

oord

inat

ed

Fire

Fig

htin

g fu

nctio

n

June

201

1M

OA

& C

onse

nt

Form

s in

pla

ceni

lR

6.4m

MO

A &

Con

sent

Fo

rms

not y

et

sign

ed

Fast

trac

k si

gn-

ing

of M

OA

&

Con

sent

For

ms

Dra

ft M

OA

and

C

onse

nt F

orm


66

4.3

TEC

hN

ICA

L sE

RV

ICEs

REP

OR

T

TH

E TEC

HN

ICA

L SER

VIC

ES D

EPA

RTM

ENT C

OM

PRIS

E O

F TW

O U

NIT

S,

NA

MEL

Y:

•W

ater

Ser

vice

s•

Tran

spor

tation

Eng

inee

ring.

• KPA

OBJ

ECTI

VES

PRO

JECT

NA

ME

PRO

JECT

LOCA-

TIO

NKPI

BASEL

INE

AN

NUA

L TA

R-

GET

AN

NUA

L PE

RFO

R-

MA

NC

EBU

DG

ETPE

RSO

N R

E-SPO

NSIB

LEEV

IDEN

CE

MU

NIC

WA

RD

ACTU

AL

Basi

c Ser

vice

D

eliv

ery

and

Infras

truc

ture

D

evel

opm

ent

To p

rovi

de

sust

aina

ble

qual

ity w

ater

se

rvic

es in

the

id

entif

ied

area

.

Iteke

ng a

nd

Bies

iesv

lei B

ulk

Wat

er S

uppl

y &

Ret

icul

atio

n

Dits

o-bo

tla11

Bulk

wat

er &

ret

ic-

ulat

ion

in It

eken

g an

d Bi

esie

svle

i

App

oint

men

t of

the

Con

-trac

tor

100%

Con

stru

c-tio

n C

ompl

etio

n10

0% C

onst

ruct

ion

Com

plet

edR4

000

000

Exec

utiv

e M

an-

ager

: PM

UC

ompl

etio

n C

ertif

icat

e

Itsos

eng

Bulk

W

ater

Sup

ply

&

Sto

rage

Dits

o-bo

tla6,

7 8

&

9Bu

lk W

ater

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ply

& S

tora

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osen

g

5% C

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ctio

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ompl

etio

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70%

Con

stru

c-tio

n C

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nC

onst

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ive

Man

-ag

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ymen

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inut

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eetin

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icul

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icul

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ikhu

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ary

Des

ign

Rep

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40%

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stru

c-tio

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ign.

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Exec

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chni

cal

Rep

ort

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ater

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ply

&

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icul

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stru

c-tio

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udic

atio

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: PM

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raft

Ten

der

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umen

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Tlha

bolo

gang

Bul

k W

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rade

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Dits

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% C

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plet

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ater

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ply

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ion

Geo

hydr

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ical

In

vest

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-pl

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R50

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Man

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er: PM

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nder

Adv

ert

Bodi

be W

ard

17

Wat

er S

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botla

17Bu

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ater

Sup

ply

at B

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lu-

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% C

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Tech

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ort

com

plet

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Exec

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chni

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Rep

ort

Lich

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urg

Bulk

W

ater

Sup

ply

Dits

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Wat

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uppl

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hten

burg

Non

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umen

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r C

onst

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Form

s pa

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R50

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ecut

ive

Man

-ag

er: PM

USee

Boi

khut

so

Bodi

be- Rak

golo

&

Gam

otub

a W

ard

19 W

ater

Ret

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Dits

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Wat

er R

etic

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at B

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akgo

lo

& G

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uba

Non

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nder

Doc

umen

t fo

r C

onst

ruct

ion

Tend

er a

dver

tised

an

d cl

osed

on

the

18 M

arch

201

1for

PS

P

R 5

00 0

00Ex

ecut

ive

Man

-ag

er: PM

UTe

nder

adv

ert

Gro

otfo

ntei

n W

ater

Ret

icul

atio

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itso-

botla

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18

Wat

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root

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udic

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40%

Con

stru

c-tio

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Mar

ch 2

011

R 5

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ive

Man

-ag

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adv

ert


67

KPA

OBJ

ECTI

VES

PRO

JECT

NA

ME

PRO

JECT

LOCA-

TIO

NKPI

BASEL

INE

AN

NUA

L TA

R-

GET

AN

NUA

L PE

RFO

R-

MA

NC

EBU

DG

ETPE

RSO

N R

E-SPO

NSIB

LEEV

IDEN

CE

MU

NIC

WA

RD

ACTU

AL

GaM

otla

tla U

p-gr

adin

g of

Wat

er

Ret

icul

atio

n

Dits

o-bo

tla13

Upg

rade

d W

ater

Ret

icul

atio

nN

one

Tend

er D

ocum

ent

for C

onst

ruct

ion

Tend

er a

dver

tised

an

d cl

osed

on

the

18 M

arch

201

1

R 5

00 0

00Ex

ecut

ive

Man

-ag

er: PM

UTe

nder

adv

ert

Tlha

bolo

go W

ater

Sup

ply

Maf

iken

g18

Wat

er S

uppl

y at

M

apet

la, Tl

habo

lo-

go &

Seh

uba

Tend

er

Eval

uatio

n &

Adj

udic

atio

n

100%

Con

stru

c-tio

n C

ompl

etio

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onst

ruct

ion

phas

e.R 7

50

0 00

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ecut

ive

Man

-ag

er: PM

UPa

ymen

t C

ertif

icat

e or

M

inut

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f Site

M

eetin

g

Dib

ono

&

Man

awan

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Sup

ply

Maf

iken

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ater

Sup

ply

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ibon

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anaw

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adv

ertis

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and

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Mar

ch 2

011

R 3

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ecut

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Man

-ag

er: PM

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adv

ert

Dith

akon

g W

est &

Ea

st a

nd D

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lo

Wat

er S

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Maf

iken

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D

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Wes

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plet

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20%

Con

stru

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00

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Man

ager

: PM

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Ten

der

Doc

umen

t

Mod

imol

a, M

agel

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adib

e M

akga

-ba

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akhu

bung

W

ater

Sup

ply

Maf

iken

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uppl

y at

M

odim

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Mag

ele-

lo, M

adib

e M

akga

-ba

ne, M

akhu

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Tend

er

Eval

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Adj

udic

atio

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5% C

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ruct

ion

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plet

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Plan

ning

sta

te.

Adv

ertis

ed for

C

onsu

ltant

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be

appo

inte

d.

R 1

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ecut

ive

Man

-ag

er: PM

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Adv

ert

Mas

utlh

e 1

phas

e 2

Wat

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afik

eng

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ater

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ply

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Mas

utlh

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Com

plet

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70%

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stru

ctio

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age.

Pre

limin

ary

desi

gn a

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dver

t ar

e 10

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om-

plet

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ontrac

tor

site

est

ablis

hmen

t

was

on

5th

of M

ay

2011

.

R 5

00

0 00

0Ex

ecut

ive

Man

-ag

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ppoi

ntm

ent

Lett

er

Ikop

elen

g, M

iga,

D

imor

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ne,

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ter Sup

ply

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iken

g3

Wat

er S

uppl

y at

Ik

opel

eng,

Mig

a,

Dim

orog

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, M

agok

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Tend

er

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n &

Adj

udic

atio

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15%

Con

stru

c-tio

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etio

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adv

ertis

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clos

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Mar

ch 2

011

R 7

00

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Man

-ag

er: PM

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Adv

ert

Tset

se, M

asta

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g &

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Sup

ply

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iken

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Wat

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asta

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g &

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er

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Adj

udic

atio

n

15%

Con

stru

c-tio

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adv

ertis

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and

clos

ed o

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Mar

ch

Info

rmat

ion

not av

aila

ble

Exec

utiv

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an-

ager

: PM

UTe

nder

Adv

ert

Loka

leng

, M

og-

osan

e, T

lape

ng,

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g &

M

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wan

a W

ater

Sup

ply

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iken

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ft D

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plet

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Geo

hydr

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in

vest

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ions

.

Prel

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ary

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plet

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R 7

41

7 00

0Ex

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ive

Man

-ag

er: PM

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68

KPA

OBJ

ECTI

VES

PRO

JECT

NA

ME

PRO

JECT

LOCA-

TIO

NKPI

BASEL

INE

AN

NUA

L TA

R-

GET

AN

NUA

L PE

RFO

R-

MA

NC

EBU

DG

ETPE

RSO

N R

E-SPO

NSIB

LEEV

IDEN

CE

MU

NIC

WA

RD

ACTU

AL

Top

Villag

e W

ater

Sup

ply

Maf

iken

g7

Wat

er s

uppl

y at

To

p Villag

eD

raft

Des

ign

75%

Con

stru

c-tio

n C

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etio

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elim

inar

y de

sign

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esig

n an

d Te

nder

Adv

ert ar

e 10

0%

com

plet

ed. T

ende

r st

age

at the

Adj

udi-

catio

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r C

ontrac

-to

r ap

poin

tmen

t,

valid

ity p

erio

d ha

s la

ps a

nd w

e ne

ed

to re-

adve

rtis

e fo

r C

ontrac

tor ap

poin

t-m

ent.

R 4

00

0 00

0Ex

ecut

ive

Man

-ag

er: PM

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adv

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War

d 11

(Sew

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ing

& P

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ola)

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ater

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ply

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iken

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Sew

edin

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ola)

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adv

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clos

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Mar

ch 2

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R 5

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ecut

ive

Man

-ag

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Adv

ert

Part

of Sew

edin

g,

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ogoe

Tar

&

Phat

sim

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ater

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ply

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iken

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Wat

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Pa

rt o

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g,

Mag

ogoe

Tar

&

Phat

sim

a

Tend

er

Eval

uatio

n &

Adj

udic

atio

n

5% C

onst

ruct

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Com

plet

ion

Tend

er a

dver

tised

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osed

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18 M

arch

201

1

R 1

00

0 00

0Ex

ecut

ive

Man

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er: PM

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Adv

ert

Tlou

ng, Pa

rt

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ogoe

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&

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ater

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Wat

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Par

t M

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oe T

ar &

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agog

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Non

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umen

t fo

r C

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ruct

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Tend

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tised

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osed

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the

18 M

arch

201

1

R 5

00 0

00Ex

ecut

ive

Man

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ert

Mag

ogoe

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and

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-tral

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Wat

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M

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oiKo

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Cen

tral

Non

eTe

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Doc

umen

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ion

Tend

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18 M

arch

201

1

R 5

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00Ex

ecut

ive

Man

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er: PM

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Adv

ert

Maj

eman

tsho

W

ater

Sup

ply

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iken

g21

Wat

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M

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Tend

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18 M

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Man

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ert

Wel

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iken

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plet

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Con

stru

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gn

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00

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Man

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Ten

der

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umen

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69

KPA

OBJ

ECTI

VES

PRO

JECT

NA

ME

PRO

JECT

LOCA-

TIO

NKPI

BASEL

INE

AN

NUA

L TA

R-

GET

AN

NUA

L PE

RFO

R-

MA

NC

EBU

DG

ETPE

RSO

N R

E-SPO

NSIB

LEEV

IDEN

CE

MU

NIC

WA

RD

ACTU

AL

Drie

hoek

, N

ooit-

geda

cht, B

apon

g,

Naa

uwpo

ort, K

aal-

pan

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er S

uppl

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iken

g25

Wat

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uppl

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D

rieho

ek, N

ooit-

geda

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apon

g,

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uwpo

ort,

Ka

alpa

n

Prel

imin

ary

Des

ign

Rep

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Con

stru

c-tio

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cal

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stig

atio

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e si

ttin

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0% c

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ete,

th

e dr

illin

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co

mpl

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pre

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ign

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rt

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e co

mpl

eted

.

R 1

00

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0Ex

ecut

ive

Man

-ag

er: PM

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ogre

ss R

epor

t

Mad

ibe-

a-Ta

u,

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orw

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owan

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pone

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nats

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ater

Sup

ply

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iken

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Wat

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Le

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umen

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Tend

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tised

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osed

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18 M

arch

201

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R 5

00 0

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ecut

ive

Man

-ag

er: PM

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nder

adv

ert

Dith

akon

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a G

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ater

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Wat

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umen

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Tend

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18 M

arch

201

1

R 1

00

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0Ex

ecut

ive

Man

-ag

er: PM

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adv

ert

Mot

lhab

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ater

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ply

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oilo

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Tend

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Tend

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18 M

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R 5

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ecut

ive

Man

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Tend

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ent

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Tend

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18 M

arch

201

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R 5

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ecut

ive

Man

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ert

Doo

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ater

sup

ply

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Geo

hydr

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al In

vest

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tion

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Con

stru

c-tio

n C

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etio

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Sta

ge. Te

chni

cal

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ved,

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esig

n co

mpl

eted

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nder

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umen

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te e

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lish-

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as o

n 18

M

arch

201

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R 5

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ive

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ent

Lett

er

Rak

oko

Wat

er

Sup

ply

Ram

ot-

sher

e M

oilo

a

9W

ater

sup

ply

at

Rak

oko

Non

eTe

nder

Doc

umen

t fo

r C

onst

ruct

ion

Proj

ect is

par

t of

D

inok

ana

Bulk

Wa-

ter &

Ret

icul

atio

n Ph

ase

2

R 1

00

0 00

0Ex

ecut

ive

Man

-ag

er: PM

URef

er to

Din

okan

a Bu

lk

Wat

er


70

KPA

OBJ

ECTI

VES

PRO

JECT

NA

ME

PRO

JECT

LOCA-

TIO

NKPI

BASEL

INE

AN

NUA

L TA

R-

GET

AN

NUA

L PE

RFO

R-

MA

NC

EBU

DG

ETPE

RSO

N R

E-SPO

NSIB

LEEV

IDEN

CE

MU

NIC

WA

RD

ACTU

AL

Rat

sara

Wat

er

Sup

ply

Ram

ot-

sher

e M

oilo

a

9W

ater

sup

ply

at

Rat

sara

Non

eTe

nder

Doc

umen

t fo

r C

onst

ruct

ion

Proj

ect is

par

t of

D

inok

ana

Bulk

Wa-

ter &

Ret

icul

atio

n Ph

ase

2

R 7

05 0

00Ex

ecut

ive

Man

-ag

er: PM

URef

er to

Din

okan

a Bu

lk

Wat

er

Sup

ings

tad

Bulk

W

ater

Sup

ply

Ram

ot-

sher

e M

oilo

a

1Bu

lk w

ater

sup

ply

at S

upin

gsta

dTe

nder

Ev

alua

tion

&

Adj

udic

atio

n

5% C

onst

ruct

ion

Com

plet

ion

Tend

er a

dver

tised

an

d cl

osed

on

the

18 M

arch

201

1

R 3

00

0 00

0Ex

ecut

ive

Man

-ag

er: PM

UTe

nder

Adv

ert

Mos

hana

Bul

k W

ater

Sup

ply

Ram

ot-

sher

e M

oilo

a

2Bu

lk w

ater

sup

ply

at M

osha

naG

eohy

drol

og-

ical

Inve

sti-

gatio

n

100%

Con

stru

c-tio

n C

ompl

etio

nC

onsu

ltant

app

oint

-ed

. Te

rmin

ated

.R 6

00

0 00

0Ex

ecut

ive

Man

-ag

er: PM

UD

raft

Ten

der

Doc

umen

t

Bora

kala

lo B

ulk

Wat

er S

uppl

y Ram

ot-

sher

e M

oilo

a

Info

rma-

tion

not

avai

labl

e

Bulk

wat

er s

uppl

y at

Bor

akal

alo

50%

of

Red

uctio

n of

W

ater

Los

s

App

oint

men

t of

th

e C

ontrac

tor

Inst

alla

tion

of w

ater

m

eter

s, rep

air of

le

akag

es. 10

0% o

f Red

uctio

n of

Wat

er

Loss

R 1

00

0 00

0Ex

ecut

ive

Man

-ag

er: PM

UPr

ogre

ss R

epor

t

Mos

weu

Bul

k W

ater

Sup

ply

Ram

ot-

sher

e M

oilo

a

4 &

5Bu

lk W

ater

Sup

ply

at M

osw

euTe

nder

Ev

alua

tion

&

Adj

udic

atio

n

5% C

onst

ruct

ion

Com

plet

ion

Tech

nica

l rep

ort

appr

oved

, pr

e-lim

inar

y de

sign

co

mpl

eted

, D

raft

Te

nder

doc

umen

t ap

prov

ed, Te

nder

on

the

Adj

udic

a-tio

n fo

r C

ontrac

tor

appo

intm

ent.

R 1

00

0 00

0Ex

ecut

ive

Man

-ag

er: PM

UTe

nder

Adv

ert

Mm

utsh

weu

Bul

k W

ater

Sup

ply

Ram

ot-

sher

e M

oilo

a

8W

ater

sup

ply

at

Mm

utsh

weu

Bul

kPr

elim

inar

y D

esig

n Rep

ort

70%

Con

stru

c-tio

n C

ompl

etio

nStil

l on

prel

imin

ary

plan

ning

sta

ge.

R 2

600

00

0Ex

ecut

ive

Man

-ag

er: PM

UD

raft

Ten

der

Doc

umen

t

Gro

ot M

aric

o Bu

lk

Wat

er S

uppl

yRam

ot-

sher

e M

oilo

a

15, 16

&

17

Bulk

wat

er s

uppl

y at

Gro

otm

aric

oN

one

Tend

er D

ocum

ent

for C

onst

ruct

ion

Adv

ertis

ed for

C

onsu

ltant

to

be

appo

inte

d.

R 1

000

00

0Ex

ecut

ive

Man

-ag

er: PM

UTe

nder

Adv

ert


71

KPA

OBJ

ECTI

VES

PRO

JECT

NA

ME

PRO

JECT

LOCA-

TIO

NKPI

BASEL

INE

AN

NUA

L TA

R-

GET

AN

NUA

L PE

RFO

R-

MA

NC

EBU

DG

ETPE

RSO

N R

E-SPO

NSIB

LEEV

IDEN

CE

MU

NIC

WA

RD

ACTU

AL

Din

okan

a Bu

lk

Wat

er S

uppl

y Aug

-m

enta

tion

Phas

e 2

Ram

ot-

sher

e M

oilo

a

6, 9

-12

Bulk

wat

er s

uppl

y au

gmen

tatio

n at

D

inok

ana

Com

plet

ion

of P

hase

110

0% C

onst

ruc-

tion

Com

plet

ion

This

pro

ject

is a

tu

rn k

ey p

roje

ct.

Con

sulta

nt a

nd

Con

trac

tor ar

e ap

poin

ted

at the

sa

me

time.

Th

ere

are

som

e ou

t-st

andi

ng d

ocu-

men

ts fro

m b

oth

Con

trac

tor an

d C

onsu

ltant

. Th

e pr

ojec

t is

+ 9

5%

com

plet

e. Th

e VO

w

as in

trod

uced

for

co

mpl

etio

n of

Bul

k W

ater

Sup

ply

in

som

e ar

eas.

R 5

000

00

0Ex

ecut

ive

Man

-ag

er: PM

UPa

ymen

t C

ertif

icat

e or

M

inut

es o

f Site

M

eetin

g

Mak

gori

Wat

er

Sup

ply

Rat

lou

1W

ater

Sup

ply

at

Mak

gori

Geo

hydr

olog

-ic

al R

epor

t10

0% C

onst

ruc-

tion

Com

plet

ion

Add

ition

al G

eo-h

y-dr

olog

ical

stu

dy.

R 2

000

00

0Ex

ecut

ive

Man

-ag

er: PM

UPa

ymen

t C

ertif

i-ca

te o

r M

inut

es

of S

ite M

eetin

g Pr

ogre

ss R

epor

t

Mak

gobi

stad

Wa-

ter Sup

ply

Rat

lou

2W

ater

Sup

ply

at

Mak

gobi

stad

Tend

er A

d-ve

rtis

emen

t10

0% C

onst

ruc-

tion

Com

plet

ion

Con

stru

ctio

n ph

ase.

R 2

00

0 00

0Ex

ecut

ive

Man

-ag

er: PM

UA

ppoi

ntm

ent

Lett

er

Mat

lodi

ng W

ater

Sup

ply

Rat

lou

4W

ater

sup

ply

at

Mat

lodi

ngTe

nder

Ad-

vert

isem

ent

100%

Con

stru

c-tio

n C

ompl

etio

nTe

nder

adv

ertis

ed

and

clos

ed o

n th

e 18

Mar

ch 2

011

R 2

000

00

0Ex

ecut

ive

Man

-ag

er: PM

UTe

nder

Adv

ert

Loga

geng

Wat

er

Sup

ply

Rat

lou

5W

ater

Sup

ply

at

Loga

geng

Non

eTe

nder

Doc

umen

t fo

r C

onst

ruct

ion

Tend

er a

dver

tised

fo

r ap

poin

tmen

t of

C

ontrac

tor.

R 1

00

0 00

0Ex

ecut

ive

Man

-ag

er: PM

UTe

nder

Adv

ert

Tshi

dila

mol

omo

Wat

er S

uppl

y U

pgra

ding

Rat

lou

1U

pgra

ded

wat

er

supp

ly a

t Ts

hidi

l-am

olo

Non

eTe

nder

Doc

umen

t fo

r C

onst

ruct

ion

Tend

er a

dver

tised

an

d cl

osed

on

the

18 M

arch

201

1

R 4

00

0 00

0Ex

ecut

ive

Man

-ag

er: PM

UTe

nder

adv

ert

Mos

haw

ane

Wat

er

Sup

ply

Upg

radi

ngRat

lou

4U

pgra

ded

wat

er

supp

ly a

t M

osha

-w

ane

Geo

hydr

olog

-ic

al R

epor

t10

0% C

onst

ruc-

tion

Com

plet

ion

Con

trac

tor ap

poin

t-ed

. R 2

500

00

0Ex

ecut

ive

Man

-ag

er: PM

UTe

nder

adv

ert


72

KPA

OBJ

ECTI

VES

PRO

JECT

NA

ME

PRO

JECT

LOCA-

TIO

NKPI

BASEL

INE

AN

NUA

L TA

R-

GET

AN

NUA

L PE

RFO

R-

MA

NC

EBU

DG

ETPE

RSO

N R

E-SPO

NSIB

LEEV

IDEN

CE

MU

NIC

WA

RD

ACTU

AL

Mad

ibog

o Bu

lk

Wat

er S

uppl

y &

Ret

icul

atio

n (M

otsi

tlane

, Ram

a-be

sa, M

oetg

aan,

Rab

atho

, Lo

n-ga

neng

, M

orol

ong,

D

ikga

tlong

, Sel

oja

& P

haha

men

g)

Rat

lou

9 &

12

Mad

ibog

o Bu

lk

Wat

er S

uppl

y &

Ret

icul

atio

n (M

otsi

tlane

, Ram

a-be

sa, M

oetg

aan,

Rab

atho

, Lo

n-ga

neng

, M

orol

ong,

D

ikga

tlong

, Sel

oja

& P

haha

men

g

Prel

imin

ary

Des

ign

Rep

ort

50%

Con

stru

c-tio

n C

ompl

etio

nC

ompl

eted

Geo

hy-

drol

ogic

al In

vest

i-ga

tion.

Pr

elim

inar

y D

esig

n.

R 1

2 01

7

000

Exec

utiv

e M

an-

ager

: PM

UG

eohy

drol

ogic

al

Inve

stig

atio

n Rep

ort

War

d 3

Bulk

Wat

er

& R

etic

ulat

ion

Tsw

aing

3Bu

lk W

ater

&

Ret

icul

atio

n in

w

ard

3

Tend

er

Eval

uatio

n &

Adj

udic

atio

n

5% C

onst

ruct

ion

Com

plet

ion

Tend

er a

dver

tised

an

d cl

osed

on

the

18 M

arch

201

1

R 1

000

00

0Ex

ecut

ive

Man

-ag

er: PM

UTe

nder

Adv

ert

Dee

lpan

Wat

er

Sup

ply

Phas

e 2

Tsw

aing

1W

ater

sup

ply

at

Del

pan

Tend

er

Eval

uatio

n &

Adj

udic

atio

n

20%

Con

stru

c-tio

n C

ompl

etio

nPr

ojec

t sc

ope

mee

ting

with

the

C

onsu

ltant

on

Sep

tem

ber 09

.

Con

sulta

nt to

colle

ct in

form

atio

n an

d ar

rang

e m

eet-

ing

with

LM

and

pr

epar

e Te

chni

cal

Rep

ort fo

r D

WA

F.

No

prog

ress

due

to

prio

ritizat

ion

of

proj

ect.

R 3

000

00

0Ex

ecut

ive

Man

-ag

er: PM

UTe

nder

Adv

ert

Del

arey

ville

Ext

8

Wat

er R

etic

ulat

ion

Tsw

aing

9W

ater

Ret

icul

a-tio

n at

D

elar

eyvi

lle E

xt 8

Non

eTe

nder

Doc

umen

t fo

r C

onst

ruct

ion

Tech

nica

l rep

ort

com

plet

e. Pr

e-lim

inar

y de

sing

, de

sign

rep

ort, a

nd

Tend

er D

ocum

ent

100%

com

plet

ed.

Dra

ft T

ende

r to

be

subm

itted

to

Spe

ci-

ficat

ion

Com

mitt

ee.

Thes

e pr

ojec

ts a

re

Wat

er a

nd S

ewer

Ret

icul

atio

n to

be

impl

emen

ted

on the

sa

me

area

at th

e sa

me

time.

R 4

000

00

0Ex

ecut

ive

Man

-ag

er: PM

UD

esig

n


73

KPA

OBJ

ECTI

VES

PRO

JECT

NA

ME

PRO

JECT

LOCA-

TIO

NKPI

BASEL

INE

AN

NUA

L TA

R-

GET

AN

NUA

L PE

RFO

R-

MA

NC

EBU

DG

ETPE

RSO

N R

E-SPO

NSIB

LEEV

IDEN

CE

MU

NIC

WA

RD

ACTU

AL

Ott

osda

l Bul

k W

a-te

r &

Ret

icul

atio

nTs

wai

ng13

Bulk

Wat

er &

Ret

icul

atio

n at

O

ttos

dal

80%

Geo

-hy

drol

ogic

al

Inve

stig

atio

n

80%

Con

stru

c-tio

n C

ompl

etio

nTe

chni

cal R

epor

t w

ith D

WA

F, m

ore

expl

orat

ion

to b

e do

ne b

y G

eo-h

y-dr

olog

ist. N

egot

i-at

ion

with

Far

mer

s fo

r th

e se

rvitu

de.

Ser

vitu

de reg

istra-

tion

proc

ess

is tak

-in

g lo

ng. N

MM

DM

Le

gal d

ept to

assi

st

with

the

pro

cess

.

R 7

000

00

0Ex

ecut

ive

Man

-ag

er: PM

UD

raft

Ten

der

Doc

umen

t

San

nies

hof &

Ag-

isan

ang

Bulk

Wat

er

& R

etic

ulat

ion

Tsw

aing

8Bu

lk W

ater

&

Ret

icul

atio

n at

San

nies

hof &

Agi

sana

ng

80%

Geo

-hy

drol

ogic

al

Inve

stig

atio

n

25%

Con

stru

c-tio

n C

ompl

etio

nTe

chni

cal R

epor

t ap

prov

ed. P

re-

limin

ary

desi

gn

com

plet

ed. D

raft

Te

nder

doc

umen

t ap

prov

ed. T

ende

r on

the

Adj

udic

a-tio

n.

R 2

40

1 00

0Ex

ecut

ive

Man

-ag

er: PM

UD

raft

Ten

der

Doc

umen

t

Del

arey

ville

Bul

k W

ater

Sup

ply

Tsw

aing

9Bu

lk W

ater

Sup

ply

at D

elar

eyvi

lle10

% G

eo-

hydr

olog

ical

In

vest

igat

ion

5% C

onst

ruct

ion

Com

plet

ion

Com

plet

ed 1

00%

of

Geo

hydr

olog

ical

In

vest

igat

ion.

R 5

00

0 00

0Ex

ecut

ive

Man

-ag

er: PM

UG

eohy

drol

ogic

al

Inve

stig

atio

n

To e

nsur

e pr

ovis

ion

of

basi

c sa

nita

-tio

n fa

cilit

ies

and

serv

ices

fo

r im

prov

ed

qual

ity o

f lif

e th

roug

h pr

oper

he

alth

and

hy

gien

e

Boik

huts

o U

p-gr

adin

g of

Sew

er

Net

wor

k

Dits

o-bo

tla1

& 2

Upg

rade

d se

wer

ne

twor

k at

Bo

ikhu

tso

Non

eTe

nder

Doc

umen

t fo

r C

onst

ruct

ion

Con

sulta

nt to

be

appo

inte

d. Bu

dget

sh

ows

Boik

huts

o O

utfa

ll Sew

er, it

is

the

sam

e pr

ojec

t.

R 5

00 0

00Ex

ecut

ive

Man

-ag

er: PM

UD

raft

Ten

der

Doc

umen

t

Iteke

ng a

nd

Bies

iesv

lei B

ulk

San

itatio

n Sup

ply

& R

etic

ulat

ion

Dits

o-bo

tla11

Bulk

San

itatio

n Sup

ply

& R

etic

ula-

tion

at It

eken

g an

d Bi

esie

svle

i

Fina

l Des

ign

Dra

win

gs30

% C

onst

ruc-

tion

Com

plet

ion

Adj

udic

atio

n Rep

ort

com

plet

ed.

R 2

00

0 00

0Ex

ecut

ive

Man

-ag

er: PM

UD

raft

Ten

der

Doc

umen

t


74

KPA

OBJ

ECTI

VES

PRO

JECT

NA

ME

PRO

JECT

LOCA-

TIO

NKPI

BASEL

INE

AN

NUA

L TA

R-

GET

AN

NUA

L PE

RFO

R-

MA

NC

EBU

DG

ETPE

RSO

N R

E-SPO

NSIB

LEEV

IDEN

CE

MU

NIC

WA

RD

ACTU

AL

Upg

radi

ng M

mab

a-th

o W

WTP

Maf

iken

gIn

form

a-tio

n no

t pr

ovid

ed

Upg

rade

d M

mab

a-th

o W

WTP

Prel

imin

ary

Des

ign

Rep

ort

15%

Con

stru

c-tio

n C

ompl

etio

nAw

aitin

g fo

r Te

chni

-ca

l Rep

ort ap

prov

al

from

DW

AF.

Te

n-de

r D

ocum

ent is

re

ady

for Spe

cific

a-tio

n C

omm

ittee

.

R 2

00

0 00

0Ex

ecut

ive

Man

-ag

er: PM

UD

raft

Ten

der

Doc

umen

t

Gro

ot M

aric

o W

WTP

Ram

ot-

sher

e M

oilo

a

15, 16

7

17W

WTP

at G

root

M

aric

oPr

elim

inar

y D

esig

n Rep

ort

5% C

onst

ruct

ion

Com

plet

ion

Tech

nica

l Rep

ort

was

sub

mitt

ed to

DW

AF,

aw

aitin

g fo

r Te

chni

cal R

epor

t ap

prov

al fro

m

DW

AF.

Pr

elim

inar

y de

sign

is 5

0%

com

plet

ed.

R 1

00

0 00

0Ex

ecut

ive

Man

-ag

er: PM

UPr

ogre

ss R

epor

t

Zeer

ust W

WTP

Ram

ot-

sher

e M

oilo

a

Info

rma-

tion

not

prov

ided

WW

TP a

t Ze

erus

tPr

elim

inar

y D

esig

n Rep

ort

10%

Con

stru

c-tio

n C

ompl

etio

nA

t th

e re

ques

t of

D

WA

the

sco

pe

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pro

ject

w

as c

hang

ed

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upg

radi

ng to

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bilit

atio

n of

the

Tr

eatm

ent Pl

ant,

du

e to

the

con

tinu-

ous

cont

amin

atio

n.

Ref

urbi

shm

ent is

80

% c

ompl

ete.

R 1

85

0 00

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ive

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-ag

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t C

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icat

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inut

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Mot

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oilo

a

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ots-

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Adv

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Wel

beda

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WW

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ot-

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oilo

a

Info

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not

give

n

WW

TP a

t W

elbe

-da

cht

Non

eTe

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Doc

umen

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ion

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1

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Adv

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Ikag

elen

g Sew

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wor

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pgra

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a

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rma-

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not

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ided

Upg

rade

d Sew

er

Net

wor

k at

Ikag

e-le

ng

45%

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-st

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plet

ion

100%

Con

stru

c-tio

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etio

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onst

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com

plet

ed w

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varia

tion

orde

r fo

r ap

prov

al.

R 2

00

0 00

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e or

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atio

nRam

ot-

sher

e M

oilo

a

10Sew

er R

etic

ulat

ion

at W

elbe

datc

hTe

nder

100%

Con

stru

c-tio

n C

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75

KPA

OBJ

ECTI

VES

PRO

JECT

NA

ME

PRO

JECT

LOCA-

TIO

NKPI

BASEL

INE

AN

NUA

L TA

R-

GET

AN

NUA

L PE

RFO

R-

MA

NC

EBU

DG

ETPE

RSO

N R

E-SPO

NSIB

LEEV

IDEN

CE

MU

NIC

WA

RD

ACTU

AL

Del

arey

ville

Sew

-er

age

Trea

tmen

t Pl

ant Ph

ase

2

Tsw

aing

9C

ompl

eted

civ

il w

orks

pro

ject

95%

Con

-st

ruct

ion

Com

plet

ion

100%

Con

stru

c-tio

n C

ompl

etio

n10

0% C

onst

ruct

ion

Com

plet

edR 5

00 0

00Ex

ecut

ive

Man

-ag

er: PM

UC

ompl

etio

n C

ertif

icat

e

Com

plet

ed m

e-ch

anic

al &

ele

ctri-

cal w

orks

pro

ject

85%

Con

-st

ruct

ion

Com

plet

ion

100%

Con

stru

c-tio

n C

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etio

n10

0% C

onst

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ion

Com

plet

ed

Del

arey

ville

Ext

7

Sew

er N

etw

ork

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aing

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at

Del

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ville

Ext

785

% C

on-

stru

ctio

n C

ompl

etio

n

100%

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stru

c-tio

n C

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n10

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ive

Man

-ag

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n C

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San

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to

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ci-

ficat

ion

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mitt

ee.

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ts a

re

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er a

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on the

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as

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&

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Th

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as in

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76

KPA

OBJ

ECTI

VES

PRO

JECT

NA

ME

PRO

JECT

LOCA-

TIO

NKPI

BASEL

INE

AN

NUA

L TA

R-

GET

AN

NUA

L PE

RFO

R-

MA

NC

EBU

DG

ETPE

RSO

N R

E-SPO

NSIB

LEEV

IDEN

CE

MU

NIC

WA

RD

ACTU

AL

Com

plet

ed

mec

hani

cal a

nd

elec

tric

al w

orks

55 %

com

-pl

etio

n10

0%

To e

nsur

e ac

cess

to

sus-

tain

able

and

qu

ality

roa

d in

fras

truc

ture

.

Dits

obot

la E

PWP

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ts reh

abili-

tatio

n

5Roa

ds in

var

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llage

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Re

- Adv

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e-m

ent

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c-tio

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var

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es R

atlo

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PWP)

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lou

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llage

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ppoi

ntm

ent

of the

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77

4.4

PER

FOR

MA

NC

E R

EPO

RT

(WA

TER

sER

VIC

Es)

KPA

1: b

AsI

C s

ERV

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DEL

IVER

y A

ND

IN

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sTR

UC

TUR

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EVEL

OPM

ENT

KPA

PRO

JECT

OBJ

EC-

TIV

ESPR

OJE

CT

NA

ME

PRO

JECT

LOCAT

ION

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BASEL

INE

AN

NUA

L TA

RG

ETQ

UA

RTER

LY

PERFO

R-

MA

NC

E

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GET

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ESPO

N-

SIB

LEEV

IDEN

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MU

NIC

WA

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Act

ual

Basi

c Ser

vice

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eliv

ery

and

Infras

truc

ture

D

evel

opm

ent

To a

lloca

te fun

d-in

g fo

r pr

omul

ga-

tion

of b

y-la

ws

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ws

NM

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puts

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ft

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er S

ervi

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aws

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ft B

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ws

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by

June

201

1

Publ

ic p

ar-

ticip

atio

n is

on

goin

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m

unic

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pora

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publ

ic

part

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.

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s ,

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rate

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plem

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outc

ome

of s

ectio

n 78

(1

) as

sess

men

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ater

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78

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arch

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1

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item

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78 w

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se

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re-

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anag

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78

To u

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for bu

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tatio

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a-te

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anag

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man

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to

basi

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vel o

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perc

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num

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-ed

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ipal

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mic

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wat

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r pl

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plan

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an

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r pl

anN

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d M

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an

100

by

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201

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plet

e96

% c

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Dra

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aste

r pl

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Roa

d M

ain-

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(Rou

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NM

MD

MKm

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0 KM

346.

3 km

by

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e 20

11

346.

3Km

345.

2 Km

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d M

ait-

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ical

)

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reg

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0 km

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201

127

.4km

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km

Man

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dsC

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e/re

port


79

KPA

3 :

LO

CA

L EC

ON

OM

IC D

EVEL

OPM

ENT

4.5

LED

OU

TCO

ME

9O

utpu

t 1

Impl

emen

t a

diff

eren

tiate

d ap

proa

ch to

mun

icip

al fin

anci

ng, p

lann

ing

and

supp

ort

Out

put 3

Impl

emen

tatio

n of

the

Com

mun

ity W

ork

Prog

ram

me

KPA

PRO

JECT

OB-

JECTI

VE

PRO

JECT

NA

ME

KPI

BASEL

INE

AN

NUA

L TA

RG

ETACTU

AL

PER-

FORM

AN

CE

BUD

GET

EXPE

ND

ITU

RE

CH

ALL

ENG

ES/

CO

MM

ENTS

CO

RREC

TIV

E M

EASU

RES

EVID

ENC

E

Loca

l Eco

nom

ic

Dev

elop

men

tTo

asc

erta

in a

nd

act on

the

size

and

stru

ctur

e of

th

e Lo

cal E

con-

omy

thro

ugh

such

asp

ects

as

em

ploy

men

t,

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atio

n,

envi

ronm

ent,

m

inin

g, tou

rism

, m

anuf

actu

ring

and

SM

ME

Dev

elop

men

t

Envi

ronm

enta

l M

anag

emen

t Fr

amew

ork

Gaz

ette

d EM

FN

o do

cum

ent

100

% c

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plet

ion

Not

hing

was

do

neR1

000

000

0Th

e in

itial

env

i-ro

nmen

tal o

ffic

er

was

pro

mot

ed

and

left

the

va

cant

.

New

env

iron-

men

tal o

ffic

er

will b

e se

cond

ed

to the

dis

tric

t

on the

5th

Sep

-te

mbe

r 20

11

Non

e

Air

Qua

lity

Man

agem

ent

Plan

Ado

pted

AQ

MP

No

byla

ws

100%

Com

ple-

tion

Not

hing

was

do

ne

R80

0 00

0Th

e in

itial

env

i-ro

nmen

tal o

ffic

er

was

pro

mot

ed

and

left

the

va

cant

.

New

env

iron-

men

tal o

ffic

er

will b

e se

cond

ed

to the

dis

tric

t

on the

5th

Sep

-te

mbe

r 20

11.

Non

e

Prom

otio

n of

To

uris

mM

aste

r To

uris

m

Plan

No

docu

men

t10

0% c

ompl

e-tio

n by

Jun

e 20

11

Tour

ism

mas

-te

r pl

an n

ot

yet de

velo

ped.

R1

200

000

Nil

Tend

er d

ocu-

men

ts is

with

th

e ad

judi

catio

n co

mm

ittee

To fas

t trac

k th

e pr

oces

s of

ap-

poin

ting

serv

ice

prov

ider

Non

e

SM

ME’

S D

e-ve

lopm

ent

1.O

pera

tiona

l an

d pr

oduc

tive

co-o

ps 2

.Num

-be

r of

SM

ME’

S

fund

ed

510

0% tar

get

of y

early

tar

get

achi

eved

but

pr

ojec

t ca

n be

on

goin

g

1.Reg

iste

red

and

trai

ned

5 w

omen

co

ops.

2.5

0% o

f th

e SM

ME’

s

fund

ed

Nil

Sus

pens

ion

of the

LED

m

anag

er d

elay

ed

the

proc

ess

of

fund

ing

the

re-

mai

ning

SM

ME’

s

LED

Act

ing

man

-ag

er a

ppoi

nted

an

d w

ill e

nsur

e th

at the

rem

ain-

ing

SM

ME’

s ar

e fu

nded

Ord

ers,

ch

eque

s is

sued

to

ser-

vice

pro

vide

r, bu

sine

ss

prof

iles

SM

ME

Trai

n-in

g &

Dev

elop

-m

ent

SM

ME

Trai

ning

&

Dev

elop

men

t pr

ogra

mm

es

0Ju

ne 2

011

107

000

No.

of SM

MEs

trai

ned

0Ju

ne 2

011

151

bene

fie-

ciar

ies


80

OU

TCO

ME

9O

utpu

t 1

Impl

emen

t a

diff

eren

tiate

d ap

proa

ch to

mun

icip

al fin

anci

ng, p

lann

ing

and

supp

ort

Out

put 3

Impl

emen

tatio

n of

the

Com

mun

ity W

ork

Prog

ram

me

KPA

PRO

JECT

OB-

JECTI

VE

PRO

JECT

NA

ME

KPI

BASEL

INE

AN

NUA

L TA

RG

ETACTU

AL

PER-

FORM

AN

CE

BUD

GET

EXPE

ND

ITU

RE

CH

ALL

ENG

ES/

CO

MM

ENTS

CO

RREC

TIV

E M

EASU

RES

EVID

ENC

E

Mun

icip

al

Mar

ketin

g Pr

ofile

Num

ber o

f

peop

le e

m-

ploy

ed t

hrou

gh

oppo

rtun

ities

cr

eate

d in

Agr

i-cu

lture

pro

ject

100%

of ta

r-ge

ts a

chie

ved

but pr

ojec

t ca

n be

ong

oing

–

June

201

1

108

(80%

of

peo

ple

empl

oyed

th

roug

h ag

ricul

tura

l pr

ojec

ts )

R40

000

0La

ck o

f su

ffic

ient

re

sour

ces

Mun

icip

ality

to

prov

ide

mor

e fu

nds

Rep

orts

Incr

ease

d in

nu

mbe

r of

m

inin

g SM

ME’

S

in R

LM

June

201

14

Mee

tings

w

ith m

inin

g ho

uses

on

the

SLP

’s in

line

w

ith S

MM

E de

velo

pmen

t

0La

ck o

f re

sour

c-es

Th

e m

unic

ipal

-ity

to

prov

ide

reso

urce

s su

ch

as c

ars

and

la

ptop

s

Sec

tor pl

an o

f de

partm

ent

Not

ice

&

Att

enda

nce

Reg

iste

r

Incr

ease

d nu

m-

ber of

for

eign

in

vest

ors

in

RLM

June

201

1Ta

rget

not

ac

hiev

ed

0N

o st

rate

gy in

pl

ace

Strat

egy

to b

e de

velo

ped

Non

e

Tour

ism

Eve

nts

No.

of To

uris

m

even

ts fac

ili-

tate

d

Dev

elop

ed T

our-

ism

Sec

tor

June

201

11

Tour

ism

ev

ents

fa

cilit

ated

(

Her

itage

Wal

k &

Tou

rism

In

daba

)

R38

0 00

0R26

787

Non

e N

one

Rep

orts

Strat

egic

En

viro

nmen

tal

Ass

essm

ent

Strat

egic

En

viro

nmen

tal

Ass

essm

ent

Rep

ort

SD

FJu

ne 2

011

Strat

egic

en

viro

nmen

tal

asse

ssm

ent

not do

ne

R50

0 00

00

The

initi

al e

nvi-

ronm

enta

l off

icer

w

as p

rom

oted

an

d le

ft the

va

cant

.

New

env

iron-

men

tal o

ffic

er

seco

nded

to

the

dist

rict o

n th

e 5t

h Sep

tem

ber

2011

Non

e

Loca

l Eco

nom

-ic

Dev

elop

-m

ent Sup

port

Fund

ed p

roje

ct

from

the

LM

LED

Pro

ject

Aud

it Rep

ort

4 Rep

orts

11 p

roje

cts

fund

ed

R5

000

000

Inst

ability

of LE

D

Man

ager

sA

ppoi

ntm

ent of

H

OD

Rep

orts

, in

voic

es

Mon

itorin

g &

Eva

luat

ion

of S

uppo

rted

LE

D P

roje

cts

No

of fun

d-ed

pro

ject

s m

onito

red

and

eval

uate

d

24 p

roje

cts

mon

itore

d

Lack

of Tr

ans-

port, L

apto

p &

ce

ll ph

ones

to

mon

itor pr

ojec

ts

sust

aina

bilit

y of

pro

ject

s ar

e de

clin

ing

due

to tra

nspo

rt

prob

lem

LED

Uni

t of

ficia

l to

be

allo

cate

d pe

rman

ent po

ol

vehi

cles

or su

b-si

dize

d ca

rs

Rep

orts


81

OU

TCO

ME

9O

utpu

t 1

Impl

emen

t a

diff

eren

tiate

d ap

proa

ch to

mun

icip

al fin

anci

ng, p

lann

ing

and

supp

ort

Out

put 3

Impl

emen

tatio

n of

the

Com

mun

ity W

ork

Prog

ram

me

KPA

PRO

JECT

OB-

JECTI

VE

PRO

JECT

NA

ME

KPI

BASEL

INE

AN

NUA

L TA

RG

ETACTU

AL

PER-

FORM

AN

CE

BUD

GET

EXPE

ND

ITU

RE

CH

ALL

ENG

ES/

CO

MM

ENTS

CO

RREC

TIV

E M

EASU

RES

EVID

ENC

E

Mee

tmak

aar

Millin

g Pr

ojec

tAgr

o-Pr

oces

sing

Pl

ant

Busi

ness

Pla

n10

0% c

om-

plet

ed a

nd

hand

ove

r to

be

nefic

iarie

s

Purc

hase

d m

illin

g m

achi

ne a

nd

drilled

bor

e-ho

le, in

stal

led

3 ph

ase

elec

tric

pow

er

and

trai

ned

7

mem

bers

of

the

pro

ject

R1

300

000

R65

0 00

0

Slo

w p

roce

ssin

g of

clo

se ten

der

requ

est

CFO

, MM

&

LED

Man

ager

in

terv

entio

n

Invo

ices

Dis

tric

t G

row

th

Dev

elop

men

t Strat

egy

Rev

iew

ed

Dis

tric

t G

row

th

Dev

elop

men

t Strat

egy

Doc

u-m

ent

Cur

rent

D

GD

S10

0% c

ompl

e-tio

n by

end

of

mar

ch 2

012

Strat

egy

not

yet re

view

ed

R2

500

000

0Ser

vice

pro

vide

r ap

poin

ted.

te

nder

doc

u-m

ent st

ill w

ith

adju

dica

tion

com

mitt

ee

CFO

, MM

to

inte

rven

eN

one

Dat

a C

on-

vers

ion

&

Sys

tem

s In

tegr

atio

n on

Dis

aste

r m

anag

emen

t C

usto

mer

C

are

Inte

grat

ion

of

disa

ster

man

-ag

emen

t w

ith

GIS

Inte

grat

ion

of c

usto

mer

ca

re in

form

atio

n in

to the

GIS

010

0%Ta

rget

not

ac

hiev

edR 0

0Th

e fu

nd re

-fle

cted

was

not

re

ceiv

ed

To in

clud

e th

e pr

ojec

t in

the

EG

IS

NO

NE

Map

ping

of

prev

ious

/ou

tgoi

ng 5

yrs

IDP

proj

ects

No.

of pr

ojec

ts

map

ped

010

0%Ta

rget

not

ac

hiev

edR14

3 00

00

Min

imal

fun

ding

ha

mpe

red

the

exec

utio

n of

the

pr

ojec

ts

Impr

ove

fund

ing

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k do

ne

Map

ping

and

Acq

uisi

tion

of

high

reso

lutio

n Im

ager

y an

d Aer

ial p

ho-

togr

aphy

No.

of vi

llage

s/po

rtio

ns

map

ped

per LM

0Ju

ne 2

011

All

villa

ges

in N

MM

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Villag

es a

re

map

ped

by

Nat

iona

l G

eo-S

patia

l In

form

atio

n (N

GI)

and

the

proj

ect is

on

goin

g un

til

2014

R 0

Non

e N

ON

E N

one

Aria

l pho

-to

grap

hs,

orth

orph

otos

, im

ager

y an

d co

ntou

rs w

ill

be a

vaila

ble

per re

ques

t

GIS

Pro

ject

s an

d In

-hou

se

map

ping

Map

ping

of fir

e st

atio

nsIn

fras

truc

ture

M

appi

ng50

%A

ll fir

e se

rvic

-es

are

map

ped

in the

LM

’s

R0

Non

e La

ck o

f pr

oper

fil

ing

Filin

g sy

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be p

ut in

pla

ce.

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ser

vice

s da

tase

t in

pl

ace


82

OU

TCO

ME

9O

utpu

t 1

Impl

emen

t a

diff

eren

tiate

d ap

proa

ch to

mun

icip

al fin

anci

ng, p

lann

ing

and

supp

ort

Out

put 3

Impl

emen

tatio

n of

the

Com

mun

ity W

ork

Prog

ram

me

KPA

PRO

JECT

OB-

JECTI

VE

PRO

JECT

NA

ME

KPI

BASEL

INE

AN

NUA

L TA

RG

ETACTU

AL

PER-

FORM

AN

CE

BUD

GET

EXPE

ND

ITU

RE

CH

ALL

ENG

ES/

CO

MM

ENTS

CO

RREC

TIV

E M

EASU

RES

EVID

ENC

E

Roa

d an

d st

orm

wat

er

mas

ter pl

ans

Dat

a ve

rific

a-tio

n on

var

ious

se

rvic

e de

liver

y pr

ojec

ts d

ata-

sets

, e.g

. Roa

ds

and

Sto

rm

Wat

er M

aste

r Pl

ans

June

201

1Q

ualit

y as

sur-

ance

/qua

lity

cont

rol i

s be

en

final

ized

on

the

rece

ived

ba

sic

serv

ice

deliv

er p

ro-

ject

s da

tase

ts

R 0

Non

eSer

vice

pro

vide

rs

dela

yed

in s

ub-

mitt

ing

the

final

da

tase

ts

Follo

w u

p to

sp

eed

up the

pr

oces

s

Mos

t da

tase

ts

are

subm

itted

Ente

rpris

e G

IS

(EG

IS)

Adv

ance

men

t of

bas

ic

map

view

er

and

mul

ti-us

er

Geo

data

bas

NM

MD

M

regi

onal

off

ices

an

d Fi

ve L

Ms

have

acc

ess

to

the

Mul

ti-U

ser

Geo

data

base

Mul

ti ge

odat

a ba

se, M

ap

view

er

June

201

1Adv

ance

d m

apvi

ewer

&

mul

ti- u

ser

geod

atab

ase

R20

0 00

0N

one

none

Ava

ilabl

e sp

atia

l dat

a to

N

MM

DM

re-

gion

al o

ffic

es

and

five

LMs

EGIS

C

entral

ized

GIS

P

hase

1 to

be

com

plet

ed b

y en

d Ju

ne 2

011

Targ

et n

ot

achi

eved

R60

0 00

0N

il Te

nder

doc

u-m

ent st

acke

d

with

SC

M

SC

M t

o fa

st

trac

k pr

ocur

e-m

ent pr

oces

s

Non

e


83

KPA

4:

MU

NIC

IPA

L FI

NA

NC

IAL

VIA

bIL

Ty A

ND

MA

NA

gEM

ENT

4.6

MU

NIC

IPA

L FI

NA

NC

Es

OU

TCO

ME

9

KPA

PRO

JECT O

BJE

C-

TIV

EPR

OJE

CT N

AM

EKPI

BASEL

INE

AN

NUA

L TA

RG

ETA

CTUA

L PE

RFO

R-

MA

NC

EBU

DG

ETEX

PEN

DI-

TU

RE

CH

ALL

ENG

ES/C

OM

-M

ENTS

CO

RREC

TIV

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URES

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ENC

E

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ncia

l Via

bilit

y an

d M

anag

emen

tPr

epar

e a

budg

et

that

is a

ligne

d to

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get

and

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sury

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d 201

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011

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d Pr

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budg

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rela

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appr

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011

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pol

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w

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the

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get

adve

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get

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adve

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subm

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by J

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bud

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subm

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one

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firm

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reas

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of rep

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extr

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sy

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subm

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firm

atio

ns b

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erly

re

pots

No

of q

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pro

duce

dG

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extr

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from

the

sy

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erly

rep

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prod

uced

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e N

one

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eN

one

repo

rts

To p

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ce h

alf

year

ly rep

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Sec

72)

Sec

72 p

rodu

ced

and

subm

itte

d by

31

Janu

ary

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71 rep

ort

for

the

past

fiv

e m

onth

and

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60 f

or c

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nt

mon

th

31 J

an 2

011

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72 rep

ort

pro-

duce

d an

d su

bmitte

d by

??

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e N

one

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e N

one

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y of

rep

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repa

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ank

reco

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n12 b

ank

reco

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prep

ared

and

re

view

ed

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h bo

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ank

stat

emen

t12 b

ank

reco

ncili

-at

ions

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ank

reco

n-ci

liation

rev

iew

ed

and

subm

itte

d to

m

anag

emen

t

Non

e N

one

Non

e N

one

Rep

ort

To rec

onci

le

asse

ts

regi

ster

to

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ral

ledg

er

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reco

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er t

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al

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er

2009/1

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sset

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reco

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gen

eral

le

dger

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led

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ts

regi

ster

to

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1 rec

onci

led

asse

ts

regi

ster

to

GL

for

201

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1

R1 0

00

000

Non

e N

one

Non

e Rep

ort

Verif

y m

unic

ipal

A

sset

sN

umbe

r of

ass

ets

verif

icat

ion

repo

rts

revi

ewed

Ass

et R

egis

ter

4 v

erific

atio

n re

port

s2 v

erific

atio

n re

port

s re

view

edR300 0

00

0La

ck o

f hu

man

re

sour

ceA

ppoi

nt a

dditio

nal

staf

f2 A

sset

ver

ific

atio

n re

port

s

Prep

are

AFS

tha

t ar

e G

RA

P co

mpl

iant

Prep

ared

AFS

by

31

Aug

ust

201

02008/0

9 A

FS,

Aud

it

reco

very

pla

n A

ppro

ved

AFS

by

31

Aug

ust

201

0Pr

epar

ed2009/1

0

AFS

and

sub

mitte

d la

te t

o A

G

R1 0

00

000

R1 0

00

000

Late

sub

mis

sion

.To

mee

t le

gisl

ativ

e tim

e fr

ames

App

rove

d A

FS.

Res

pond

to

Pro

vin-

cial

Pub

lic A

ccou

nts

Com

mitte

e

Aud

it o

f 2008/0

9%

red

uction

of

2008/0

9 a

udit q

ue-

ries

addr

esse

d

Aud

it rec

over

y pl

an

for

08/0

9 w

ere

com

pile

d

100 %

red

uction

of

quer

ies

80 %

red

uction

of

quer

ies

Non

e N

one

Non

e N

one

Cop

y of

Rec

over

y pl

an

To c

apac

itate

in

tern

s th

roug

h tr

aini

ng,m

onito

ring

and

asse

ssin

g th

eir

perf

orm

ance

in

acco

rdan

ce w

ith

the

trai

ning

pro

gram

Man

agem

ent

of

FMG

100%

com

pli-

ance

with

trai

ning

pr

ogra

m

5 in

tern

s w

ere

trai

ned

100%

com

plia

nce

Com

plet

ion

of

trai

ning

ses

sion

s ac

-co

rdin

g to

pro

gram

Mor

e th

an 1

00%

co

mpl

ianc

e 6 in

tern

s tr

aine

d fo

r fina

ncia

l ye

ar 2

010/1

1

R1 0

00

000

R1 0

00

000

Legi

slat

ive

requ

ire-

men

ts f

or F

MG

tra

in-

ing

is f

ive(

5)

inte

rns,

an

d th

e m

unic

ipal

ity

man

aged

to

trai

n si

x (6

) in

tern

s

Non

e Tr

aini

ng rep

orts

Perf

orm

cre

dito

rs

reco

ncili

atio

nA

dmin

istr

atio

n of

cr

edito

rsN

umbe

r of

cre

dito

rs

reco

ncili

atio

nIn

voic

es a

nd s

uppl

ier

stat

emen

tM

onth

ly (

12 c

redi

-to

rs r

epor

t)N

ot a

chie

ved

Non

e N

one

Lack

of

capa

city

in

the

unit

The

uni

t ne

ed t

o be

ca

paci

tate

dN

one


84

% o

f C

redi

tors

pai

d w

ithi

n 30 d

ays

100%

pay

men

t of

cr

edito

rs80%

Pay

men

t of

cr

edito

rs w

ithi

n 30

days

Non

e N

one

Late

sub

mis

sion

of

invo

ices

by

serv

ice

prov

ider

s af

fect

the

pa

ymen

ts

Follo

w u

p of

out

-st

andi

ng in

voic

es

thro

ugh

user

dep

art-

men

ts

Proo

f of

pay

men

% f

iling

of

reco

rded

tr

ansa

ctio

n10

0%

fill

ing

of

docu

men

ts10

0%

fill

ing

of re-

cord

ed t

rans

action

Non

eN

one

Non

eN

one

File

d do

cum

ents

Obt

ain

mon

thly

st

atem

ent

and

upda

te lo

an reg

iste

r, pe

rfor

m rec

onci

li-at

ion

on m

onth

ly

basi

s

Loan

adm

inis

-tr

atio

nRec

onci

led

and

revi

ewed

loan

by

regi

ster

s by

15th

of

ever

y m

onth

Loan

reg

iste

r fo

r 2009/1

0D

ue t

o ab

senc

e of

lo

an n

o lo

an reg

iste

r w

as rec

onci

led

Due

to

abse

nce

of

loan

no

loan

reg

iste

r w

as rec

onci

led

Non

eN

one

Non

eN

one

No

loan

reg

iste

r co

mpi

led

Rec

eive

and

impl

e-m

ent

all i

nstr

uction

s fr

om H

R s

ection

, re

view

sal

ary

chan

g-es

bef

ore

sala

ry r

un,

prep

are

third

par

ty

paym

ents

, at

tend

to

sala

ry q

uerie

s

Paym

ents

of

sala

ries

by 2

5th

of

ever

y m

onth

, th

ird

part

y pa

ymen

ts b

y 7 o

f ev

ery

mon

th,

reso

lved

que

ries

to

be im

plem

ente

d by

ev

ery

mon

th

Sal

ary

inst

ruct

ions

fr

om H

R,

sedu

les

of t

hird

par

ty

paym

ents

, le

tter

s of

em

ploy

ees

rais

ing

quer

ies

100%

of

sala

ry

chan

ges

impl

emen

t-ed

, 12 p

ayro

ll m

as-

ter

repo

rts

revi

ewed

, 10

0%

of

reso

lved

qu

erie

s

100%

of

sala

ry

chan

ges

impl

emen

t-ed

, 2

pay

roll

mas

ter

repo

rts

revi

ewed

, 10

0%

of

reso

lved

qu

erie

s

Non

eN

one

Non

eN

one

Proo

f of

num

ber

of

empl

oyee

s pa

id,

12

revi

ewed

mas

ter

repo

rts

proo

f of

nu

mbe

r of

que

ries

reso

lved

Ban

k Rec

onci

l-ia

tion

Num

ber

of b

ank

rec-

onci

liation

s m

ade

2009/1

0 b

ank

reco

n-ci

liation

s12

12 b

ank

reco

ncili

a-tion

s pr

epar

edN

one

Non

eN

one

Non

eA

ppro

ved

Ban

k Rec

onci

liation

s

VAT A

dmin

istr

atio

nSub

mis

sion

of

reco

ncile

d VA

T

201

rep

orts

No

of V

AT rec

onci

lia-

tion

s pe

rfor

med

and

su

bmitte

d to

SA

RS

2009/1

0 v

at rec

on-

cilia

tion

s12

12 V

AT rec

onci

lia-

tion

s pe

rfor

med

and

su

bmitte

d to

SA

RS

Non

eN

one

Non

eN

one

VAT 2

01 R

epor

ts

Adm

inis

trat

ion

of

inve

stm

ents

Inve

stm

ent

of

surp

lus

cash

an

d pr

epar

atio

n of

inve

stm

ent

re

gist

er

No

of in

vest

men

t re

gist

ers

prep

ared

an

d ap

prov

ed

2009/1

0 in

vest

-m

ents

and

inve

st-

men

t re

gist

er

12

12 in

vest

men

t re

g-is

ters

pre

pare

d an

d ap

prov

ed

Non

eN

one

Non

eN

one

App

rove

d In

vest

-m

ent

Reg

iste

Gra

nt M

anag

emen

tRec

ordi

ng a

nd

reco

ncili

atio

n of

al

l gra

nts

as p

er

DO

RA

No

and

amou

nt o

f gr

ants

rec

eive

d2009/1

0 g

rant

re

gist

er1

1 g

rant

reg

iste

r re

conc

iling

all

gran

ts

as p

er D

ORA

Non

eN

one

Non

eN

one

App

rove

d gr

ant

regi

ster

Sup

ply

Cha

in M

an-

agem

ent

Sup

plie

r D

atab

ase

No

of s

uppl

ier

data

-ba

se p

repa

red

2009/1

0 s

uppl

ier

data

base

11 u

sed

sup

plie

r da

taba

se

Non

eN

one

Non

eN

one

Dat

abas

e Reg

iste

r

Bid

ding

No

of b

id reg

iste

rs

for

awar

ded

tend

ers

2009/1

0 b

id reg

iste

r4

4 b

id reg

iste

rs f

or

awar

ded

tend

ers

Non

eN

one

Non

eN

one

Bid

reg

iste

rs

Con

trac

t M

anag

e-m

ent

No

of c

ontr

act

regi

ster

s-

4N

one

Non

eD

epar

t-m

ents

pre

-fe

r to

kee

p th

eir

own

cont

ract

s

Mag

nage

men

t to

de-

cide

whe

re c

ontr

acts

sh

ould

be

kept

Con

trac

t Reg

iste

rs

Pett

y C

ash

Man

-ag

emen

tN

o of

rec

onci

led

pet-

ty c

ash

regi

ster

s-

12

No

pett

y ca

sh in

pl

ace

Non

eN

one

Not

impl

emen

ted

To b

e im

plem

ente

d af

ter

fina

lisat

ion

of

pett

y ca

sh p

olic

y

Rec

onci

led

pett

y ca

sh reg

iste

rs

Inve

ntor

y M

anag

e-m

ent

No

of p

hysi

cal s

tock

co

unt

2009/1

0 s

tock

cou

nt4

1 p

hysi

cal s

tock

co

unt

perf

orm

edno

neN

one

Lack

of

staf

fTo

fill

new

pos

itio

nsRec

onci

led

stoc

k co

unt

regi

ster

s


85

4.7

gO

OD

gO

VER

NA

NC

E

OUTC

OME

9Output 1

Implem

ent a

differentiat-

ed approach

to m

unici-

pal financing,

planning and

support

Output 5

Deepen democ-

racy through a

refined W

ard

Com

mittee

model

Output 7

Single w

indow

of coordination

KPA

PROJECT

OBJEC

TIVE

PROJECT

NAM

EKP

IBA

SELINE

ANNUAL

TARGET

ACTUAL P

ERFO

R-

MAN

CE

BUDGET

EXPEND

I-TURE

CHALLENG

ES/

COMMEN

TSCORREC

TIVE

MEA

SURES

EVIDEN

CE

GOOD

GOVE

RN-

ANCE AN

D

PUBLIC

PARTICI-

PATION

To allocate

funding for

prom

ulgation

of by-laws

By-laws

Num

ber of by-

laws prom

ul-

gated

By-laws

adopted by

council

100%

of

target

achieved

R60 000

Appoint of

Top 3 Man-

agers

Top 3 appoint-

ed w

ith signed

contracts

Signed C

ontracts0

Decem

ber

2010

No signed permanent

employment contracts,

Only acting appointment

letters

N/A

N/A

No permanent

appointment Top

3 positions not

permanent

Advertise

again

Advertisements

Performance

Agreem

ents

for Section 57

Managers

All S57 with

signed perfor-

mance agree-

ments

Signed P

AsPrevious

year’s P

asJuly 2010

Signed P

erformance

Agreem

ents in force

N/A

N/A

None

None

Signed

performance

Agreem

ents

Com

munication

Public C

ommu-

nication System

sApproved

communication

strategy

No communi-

cation strategy

Approved

communica-

tion strategy

Still

have an Unap-

proved D

raft.

NA

NALack of support

and buy in from

decision making

structures inter-

nally.

We need

to start the

process from

the beginning

and allow

inputs from

all stakehold-

ers.

Draft commu-

nication strat-

egy. N

otice of

meeting.


86

Com

plaints

Managem

ent

System

s

Approved com

-plaints strategy

No complaints

managem

ent

system

Approved

complaints

strategy

The strategy not in

place yet

report on

complains

Tech D

epart-

ment.

IDP

Reviewed IDP

Adopted five

year IDP

Previous

year’s IDP

IDP

adopted

on the 31

May 2011

Reviewed IDP

R900 0000

R900 0000

none

none

Council res-

olution on

process plan

Sector P

lans

Num

ber of

Sector P

lans

attached to the

IDP

One draft plan

in place

5 plans

Some reviewed

R800 000

R800 000

none

none

letter of m

on-

ey allocation.

Minutes of

meeting with

local Mun.

Managem

ent

of performance

Organisation-

al P

erformance

Managem

ent

System

Approved top

layer SD

BIP

and techni-

cal SD

BIPs

2011/2012

2010/2011

SDBIPs

A functional

PMS

system

Approved top layer

SDBIP

and technical

SDBIPs 2011/2012

N/A

N/A

Lack of Delega-

tion, Accounta-

bility, ownership

and leadership

Review

delegation,

accountability

and leader-

shio

SDBIP

Ap-

proved

Managem

ent

of performance

Culture of per-

formance

Approved and

implem

ented

PMS

Policy

Draft PM

S Policy

100%

Com

-pletion

Policy in place and in

use

N/A

N/A

Policy not

owned and used

Improve

ownership

through in-

volvem

ent in

developm

ent

Draft policy.

PMS

Reporting and

Accountability

Month-

ly, Quarterly

and MIDTERM

PERFO

RMAN

CE

Reports pre-

pared and sub-

mitted to MM

Previous

year’s R

eports All Reports

Monthly, Quarterly and

MIDTERM PE

RFO

R-

MAN

CE

Reports w

ere

prepared and submitted

to M

M

N/A

N/A

Key Role-play-

ers not com-

mitted enough

Some reports

subm

itted late

others not sub-

mitted at all

Com

mitm

ent

by all

MIDTERM

PERFO

R-

MAN

CE

report.

PMS

Reporting and

Accountability

Annual P

erfor-

mance R

eport

2009/2010

Previous

Report

Annual

Performance

Report

2009/2010

2009/2010 Annu-

al P

erformance R

eport

prepared

N/A

N/A

Lack of com-

mitment by key

role-players

Com

mitm

ent

A Report

PMS

Reporting and

Accountability

2009/2010

Annual report

prepared

2008/2009

Annual report

1 report

completed

and sub-

mitted

Report completed and

subm

itted late

N/A

N/A

Capacity in

terms of per-

sonnel and

resources

Good

structure,

adequate

resources

Draft Annual

report


87

Capacity

Building for

the district

shared audit

service.

District shared

audit services

Num

ber of

Signed S

ervice

Level Agree-

ments

Ineffective

district shared

audit

service

4 SLA

3 Service Level Agree-

ments

OPE

X100%

Ditsobotla de-

cided not to

be part of the

Shared Service

None

Signed S

LA

Clean A

udit

Plan

A fully functional

internal audit

Internal audit

staff based at

the DM are

also rendering

services for

LMs as and

when required

Decem

ber

2010

The departm

ental struc-

ture w

as approved

OPE

X100%

Delay due to

the finalization

of the absorption

and placem

ent

process

Fast-track

and finalize

the place-

ment and

filling of

vacancies

Approved

structure

Anti-Fraud

and Corruption

strategy

Anti-Fraud and

Corruption

Approved

Anti-Fraud

and Corruption

Strategy

Draft strategy

in place

Approved

strategy

OPE

XNotice +

Attendance

register

To m

onitor

and evaluate

performance of

the Municipal-

ity (

financial

& non-finan-

cial)

Com

pliance &

computer Audit

Internal A

udit &

Audit Com

mittee

Charter

2008/9

Charter

2 Charters

2 Draft Charters

OPE

X100%

The approval

of the charter

by the Audit

Committee

Delay in

approving

the charter

as the A

udit

Com

mittee

mem

bers

has since

resigned

Approved In-

ternal &

Audit

Com

mittee

Charters

Num

ber of

Internal A

udit

Reports

5 18

6 Reports, the 5

planned reports fall-

off as D

itsobotla is

no longer part of the

Shared S

ervice

OPE

XFailure by man-

agers to sign

and approve the

Annual Audit

Plans

Continuous

buy-in and

support by

managers in

the impor-

tance role of

an Internal

Audit Func-

tion

Audit Reports

Num

ber of

Audit Com

mittee

Meetings

26

2 meeting

OPE

X40%

Subsequent

resignation of

Audit Committee

Mem

bers

Advertise &

Appoint Audit

Com

mittee

Minutes of

Audit Com

-mittee

Performance

Audit

Num

ber of per-

formance A

udit

Reports

020

None

OPE

XNon-functionality

of Performance

Managem

ent

System

and

unavailability of

the quarter-

ly Performance

Reports

Support and

buy-in of the

Performance

Manage-

ment system

, review the

PMS

policy

Performance

Audit Report


88

Risk Manage-

ment

Approved R

isk

Assessment

Fram

ework

Draft in place

1Draft Risk Managem

ent

Fram

ework

OPE

XDelay in ap-

pointing PSP

thus impacts on

the finalization of

the project

The Risk

Managem

ent

Fram

ework

subm

itted for

pproval

Risk Manage-

ment Fram

e-work

# of Risk As-

sess R

ep.

105 Risk Assessment Re-

port for 2010/11 were

approved

R300 000

Delay in finaliz-

ing the 2011/12

Risk Assessment

Reports due to

the appointment

of PSP

2011/12 Risk

Assessment

Reports to

be finalized

by 30th

Septem

ber

2011

Risk Assess-

ment Reports

Good

Governance

and Public

Participation

Ensure that

Council meet-

ings are held

Council Meetings

Num

ber of

Council meetings

held

46

6 Council meetings

and 5 special Council

meetings

R120 000

To ensure

capacity

building for

Councilors &

Dikgosi

Training C

oun-

cilors &

Dikgosi

Num

ber of

Councilors to be

trained

740 C

oun-

cilors

4 Dikgosi

6 Councilors trained on

CPM

D12 attended project

managem

ent

R 500 000

To ensure

Com

munity

Participation

on the affairs

of the M

unic-

ipality

Com

munity

Meetings

No. of Com

-munity m

eetings

held

10 C

om-

munity

meetings

meetings on IDP

and

Budget

2 meetings on by-laws

R 1 200 000

Develop W

ard

Com

mittee

Support Plan

Support Plan for

Ward Com

mit-

tees

Support Plan

developed &

implem

ented

Support plan

fully devel-

oped and

implem

ented

Supported the ward

committees of R

amot-

shere Moiloa with

training

R 750 000

MAY

ORAL

BURSA

RY

PRO-

GRAM

ME

To assist

financial-

ly deserving

students to

acquire qual-

ifications that

cans economic

value for Dis-

trict M

unici-

pality.

Mayoral B

ur-

saries

12 students re-

ceived financial

assistance.

Targeted to

financial-

ly assist 20

deserving

students.

20 deserv-

ing students

All 20 w

ere awarded

R708 500

R493 165

An effective

policy and high

rate of applica-

tions

Policy on

bursaries to

be developed

To provide

support to

HIV/AIDS Or-

ganisations

HIV/AIDS

Program

Aimed to

organize one

District E

vent.

A good num

-ber assisted

in the past

2 organiza-

tions

None

R100 000

Non-availability

of H

IV/AIDS

organizations

database

Database to

be developed


89

To account to

sectors and

gain strategic

knowledge

for focused

developm

ent

in the D

istrict

Municipality.

Sector m

eetings.Four sectoral

meeting took

place in the

District

8000 par-

ticipants took

part.

Aimed to

hold eight

sector

meetings

(8)

To interact

with com

-munities

over services

delivery issues

and under-

stand specific

Izimbizo P

romo-

tional Pro-

gram

me

No of imbizos

held

A good num

-ber held in

the past

5 for local

municipalities 3 Ram

otshere, Tswaing

and Ditsobotla

R922 731

R627 049

Logistical chal-

lenges

Organize in

good time

NGAK

A MODIRI

MOLEMA

MEM

ORIAL

LECTU

RE

laying of

wreath at

the grave

To educate

the residents

about the

legacy and

heritage of

Ngaka M

odiri

Molem

a

NGAK

A MODI-

RI MOLEMA

MEM

ORIAL

LECTU

RE

350 participants

attended

0Once

a year

00

0Not effectively

budgeted for

Effective plan

MAY

ORAL

COM-

MITTEE

MEE

TINGS

Continuous

service deliv-

ery monitor-

ing, evaluation

and strategic

interventions.

5 Mayoral com

-mittee m

eetings

No of m

eetings

A good num

-ber held in

past

5All five

N/A

None

none

None


90

4.8

DIs

AsT

ER M

AN

Ag

EMEN

T

1.

SASA

NE

VIL

LAG

E: D

ATE

OF

INC

IDEN

T: 1

3 D

ECEM

BER

2010

Nam

eH

ouse

hol

dIn

cide

nt

Rec

omm

enda

tion

Prov

isio

nC

urre

nt s

tatu

s qu

oM

osad

ikgo

tlho

Pha

dim

a04

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ee roo

ms

of f

our

room

ed h

ouse

ro

of b

low

n of

f by

sto

rm.

Sha

nty

need

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m s

hant

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ovid

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hant

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rovi

ded

was

de

stro

yed

on t

he 2

2/1

2/1

0D

avid

Bog

osi

06

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room

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of b

low

n of

f by

sto

rmSha

nty

need

ed3x6

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ovid

ed3x6

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ded

still

in

goo

d co

nditio

nLE

PORU

NG

VIL

LAG

E: D

ATE

OF

INC

IDEN

T: 1

3 D

ECEM

BER

201

0

Bas

adin

yana

Lek

wae

04

Two

room

ed m

ud h

ouse

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troy

ed

by s

tron

g w

ind

Sha

nty

need

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m s

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ovid

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rovi

ded

and

still

in g

ood

cond

itio

nEs

ter

Mat

latle

06

Four

roo

med

mud

hou

se d

estr

oyed

by

str

ong

win

dSha

nty

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nditio

nM

aditlh

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Mat

latle

04

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omed

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hou

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oyed

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ong

win

dSha

nty

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was

de

stro

yed

on t

he 2

2/1

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adifel

e C

hilw

ane

05

Thr

ee roo

med

mud

hou

se d

estr

oyed

by

str

ong

win

dSha

nty

need

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ed w

as

dest

roye

d by

hea

vy s

torm

on

22/1

2/2

010.

MA

KGO

BIS

TAD

VIL

LAG

E: D

ATE

OF

INC

IDEN

T:13 D

ECEM

BER

201

0

23 h

ouse

hold

sStr

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res

blow

n of

f by

str

ong

win

d19 h

ouse

hold

s bu

sy r

epai

ring

Non

e 19 h

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hold

s bu

sy r

epai

r-in

g an

d on

ly f

our

need

ed

extr

a sh

anties

Jack

son

Ram

orag

eng

01Tw

o ro

omed

hou

se roo

f bl

own

off

by s

torm

Sha

nty

need

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ter

See

tsen

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was

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osal

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ee

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ouse

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was

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on t

he 2

2/1

2/1

0M

athi

nini

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pelo

05

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room

ed h

ouse

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f bl

own

off

by s

torm

Sha

nty

need

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was

de

stro

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on t

he 2

2/1

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0LO

GA

GEN

G V

ILLA

GE:

DAT

E O

F IN

CID

ENT:

13 D

ECEM

BER

201

0M

mal

onga

na P

hiri

01Tw

o ro

oms

of t

hree

hou

se d

amag

ed

by f

ire-

unkn

own

caus

e of

fire

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m

ale

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on rep

orte

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ad

Sha

nty

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ed3x6

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goo

d co

nditio

n

SH

IELA

VIL

LAG

E: D

ATE

OF

INC

I-D

ENT:

14 D

ECEM

BER

201

0

Mat

sheg

o M

. N

elly

03

Thr

ee roo

med

hou

se in

bad

con

di-

tion

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se t

o co

llaps

eSha

nty

need

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still

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goo

d co

nditio

nBan

tshe

ng O

. Sau

l01

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ee roo

med

hou

se in

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con

di-

tion

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se

to c

olla

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Sha

nty

need

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m s

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ded

still

in

goo

d co

nditio

n


91

VER

DW

AA

L V

ILLA

GE:

DAT

E O

F IN

CID

ENT:

14 D

ECEM

BER

201

0

Dik

eled

i R. M

ogap

i05

Thr

ee roo

ms

of 0

4 roo

med

hou

se

roof

tot

ally

blo

wn

off

by s

torm

Sha

nty

need

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m s

hant

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ed3x6

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hant

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ded

still

in

goo

d co

nditio

nPH

OLA

VIL

LAG

E: D

ATE

OF

INC

IDEN

T: 1

6 D

ECEM

BER

201

0 3

6 h

ouse

hold

s af

fect

edPo

or b

uild

ing

stru

ctur

es b

low

n of

f33 b

usy

repa

iring

N

one

33 h

ouse

s re

paire

d an

d on

ly

thre

e ne

eded

sha

ntie

sEl

isa

Thu

pe03

Poor

bui

ldin

g st

ruct

ures

blo

wn

off

Sha

nty

need

ed3x6

m s

hant

y pr

ovid

ed3x6

m s

hant

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rovi

ded

and

no

t ye

t er

ecte

dJo

hann

a Sef

awa

02

Poor

bui

ldin

g st

ruct

ures

blo

wn

off

Sha

nty

need

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hant

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ed3x6

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ded

and

not

yet

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ted

Phill

imon

Bot

shea

ne04

Poor

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ldin

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ruct

ures

blo

wn

off

Sha

nty

need

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ovid

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hant

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rovi

ded

and

not

yet

erec

ted

NO

OIT

GED

AG

T: D

ATE

OF

INC

IDEN

T: 2

2 D

ECEM

BER

201

0

Lego

ete

Mas

efak

o11

Two

room

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of b

low

n of

fSha

nty

need

edN

one

MLM

will

tak

e ch

arge

Nka

te M

onga

ne03

One

of

thre

e ro

oms

colla

psed

Has

alter

native

dw

ellin

gN

one

MLM

will

tak

e ch

arge

Moh

olo

Hap

py01

Dis

aste

r sh

anty

des

troy

edSha

nty

need

edN

one

MLM

will

tak

e ch

arge

Tlh

aban

elo

Sim

on05

One

of

five

roo

ms

roof

blo

wn

off

Has

alter

native

Non

e M

LM w

ill t

ake

char

geTlh

aban

elo

Rut

h02

One

roo

m p

artial

ly d

estr

oyed

and

ro

of b

low

n of

f Sha

nty

need

edN

one

MLM

will

tak

e ch

arge

Mol

efak

gotla

Mal

engw

e04

Sha

nty

blow

n of

f an

d de

stro

yed

Sha

nty

need

edN

one

MLM

will

tak

e ch

arge

Mak

gony

e San

nah

04

Sha

nty

blow

n of

f an

d de

stro

yed

Sha

nty

need

edN

one

MLM

will

tak

e ch

arge

Moh

olo

Emily

05

Four

roo

med

hou

se,

roof

blo

wn

off

one

mal

e pe

rson

inju

red

Sha

nty

need

edN

one

MLM

will

tak

e ch

arge

Tlh

aban

elo

Eva

17

Two

of f

our

room

ed

hous

e de

-st

roye

d an

d st

ill h

ave

disa

ster

sh

anty

Sha

nty

need

edN

one

MLM

will

tak

e ch

arge

Rad

ebe

Wits

on09

Sha

nty

dest

roye

d bu

t p

oor

mud

st

ruct

ured

hou

se in

tact

Sha

nty

need

edN

one

MLM

will

tak

e ch

arge

Mot

hibi

Ras

eman

e01

One

of

two

room

s ro

of b

low

n of

fH

as a

lter

native

dw

ellin

gN

one

MLM

will

tak

e ch

arge

Tho

ntsi

Oum

a M

aria

01Fo

ur roo

ms

mud

hou

se roo

f bl

own

off

and

has

deep

cra

cks

No

peop

le s

tayi

ng t

here

Non

eM

LM w

ill t

ake

char

ge

Mot

sam

ai t

sant

saba

ne03

Poor

qua

lity

mud

hou

se a

nd p

oorly

er

ecte

dSha

nty

need

edN

one

MLM

will

tak

e ch

arge

Moh

olo

Dits

ebe

01Tw

o of

fou

r po

or q

ualit

y st

ruct

ure

affe

cted

Sha

nty

need

edN

one

MLM

will

tak

e ch

arge

Mot

sam

ai M

amik

i01

Poor

qua

lity

mud

hou

se w

ith

crac

ks.

Sha

nty

need

edN

one

MLM

will

tak

e ch

arge

GRA

ASFO

NTEI

N:

INC

IDEN

T D

ATE:

22 D

ECEM

BER

201

0

Mar

ia M

otho

tse

06

Four

roo

ms

roof

blo

wn

off

No

shan

ty n

eede

dFo

od p

arce

l and

bla

nket

sStr

uctu

re rep

aire

d

Emily

Mab

etso

05

Hou

se f

lood

ed a

nd f

ood

dest

roye

dN

o sh

anty

nee

ded

Food

par

cel a

nd b

lank

ets

Str

uctu

re rep

aire

d


92

Flor

ah m

ahla

ba03

Food

des

troy

ed a

nd w

all d

amag

edN

o sh

anty

nee

ded

Food

par

cel a

nd b

lank

ets

Str

uctu

re rep

aire

d

Sek

ulai

ni T

seba

ng06

Hou

se f

lood

ed a

nd f

ood

dest

roye

d N

o sh

anty

nee

ded

Food

par

cel a

nd b

lank

ets

Str

uctu

re rep

aire

d

Ken

eilw

e Sel

lo04

Hou

se f

lood

ed a

nd f

ood

dest

roye

dN

o sh

anty

nee

ded

Food

par

cel a

nd b

lank

ets

Str

uctu

re rep

aire

d

Mar

ia M

oabi

07

Hou

se f

lood

ed a

nd f

ood

dest

roye

dN

o sh

anty

nee

ded

Food

par

cel a

nd b

lank

ets

Str

uctu

re rep

aire

d

Tebo

go M

otsa

mai

05

Hou

se f

lood

ed a

nd f

ood

dest

roye

dN

o sh

anty

nee

ded

Food

par

cel a

nd b

lank

ets

Str

uctu

re rep

aire

d

Jonk

er P

etru

s03

Hou

se f

lood

ed a

nd f

ood

dest

roye

dN

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anty

nee

ded

Food

par

cel a

nd b

lank

ets

Str

uctu

re rep

aire

d

Map

hefo

Dik

ane

04

Hou

se f

lood

ed a

nd f

ood

dest

roye

dN

o sh

anty

nee

ded

Food

par

cel a

nd b

lank

ets

Str

uctu

re rep

aire

d

John

Kgo

siem

ang

05

Hou

se f

lood

ed a

nd f

ood

dest

roye

dN

o sh

anty

nee

ded

Food

par

cel a

nd b

lank

ets

Str

uctu

re rep

aire

d

Oth

usits

e Tho

bega

03

Sha

ck d

estr

oyed

No

shan

ty n

eede

dFo

od p

arce

l and

bla

nket

sStr

uctu

re rep

aire

d

Lena

h M

oloi

04

Hou

se f

lood

ed a

nd f

ood

dest

roye

dN

o sh

anty

nee

ded

Food

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cel a

nd b

lank

ets

Str

uctu

re rep

aire

d

Bob

o Le

godi

mo

06

Sha

ck d

estr

oyed

No

shan

ty n

eede

dFo

od p

arce

l and

bla

nket

sStr

uctu

re rep

aire

d

Esth

er t

hobe

ga05

Hou

se f

lood

ed a

nd f

ood

dest

roye

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anty

nee

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Food

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cel a

nd b

lank

ets

Str

uctu

re rep

aire

d

Mot

hibi

Tho

bega

07

Hou

se f

lood

ed a

nd f

ood

dest

roye

dN

o sh

anty

nee

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Food

par

cel a

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lank

ets

Str

uctu

re rep

aire

d

Reu

ben

Tsel

anya

ne06

Hou

se f

lood

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ood

dest

roye

dN

o sh

anty

nee

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Food

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cel a

nd b

lank

ets

Str

uctu

re rep

aire

d

Mar

tha

Kgo

siem

ang

08

Hou

se f

lood

ed a

nd f

ood

dest

roye

dN

o sh

anty

nee

ded

Food

par

cel a

nd b

lank

ets

Str

uctu

re rep

aire

d

Bal

inki

Ncu

be05

Hou

se f

lood

ed a

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ood

dest

roye

dN

o sh

anty

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Food

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cel a

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lank

ets

Str

uctu

re rep

aire

d

Elsi

e M

anen

tza

07

Hou

se f

lood

ed a

nd f

ood

dest

roye

dN

o sh

anty

nee

ded

Food

par

cel a

nd b

lank

ets

Str

uctu

re rep

aire

d

Nel

ly M

oilw

a06

Hou

se f

lood

ed a

nd f

ood

dest

roye

dN

o sh

anty

nee

ded

Food

par

cel a

nd b

lank

ets

Str

uctu

re rep

aire

d

Sta

basi

na T

shab

adira

07

Hou

se f

lood

ed a

nd f

ood

dest

roye

dN

o sh

anty

nee

ded

Food

par

cel a

nd b

lank

ets

Str

uctu

re rep

aire

d9. SKRIE

RLI

K B

OIK

HU

TSO

RD

P: IN

CID

ENT D

ATE:

22 D

ECEM

BER

201

0

Lena

h M

oss

05

Roo

f pa

rtia

lly b

low

n of

fN

o sh

anty

nee

ded

Food

par

cel a

nd b

lank

ets

Str

uctu

re rep

aire

dLe

bake

Abe

leng

03

Roo

f pa

rtia

lly b

low

n of

fN

o sh

anty

nee

ded

Food

par

cel a

nd b

lank

ets

Str

uctu

re rep

aire

dA

nnah

Thi

pe04

Roo

f pa

rtia

lly b

low

n of

fN

o sh

anty

nee

ded

Food

par

cel a

nd b

lank

ets

Str

uctu

re rep

aire

dC

hris

tina

h N

kate

05

Roo

f pa

rtia

lly b

low

n of

fN

o sh

anty

nee

ded

Food

par

cel a

nd b

lank

ets

Str

uctu

re rep

aire

d10

. M

OFU

FUTS

O 2

: DAT

E O

F IN

CID

ENT:

22 D

ECEM

BER

201

0


93

Nam

eH

ouse

hol

dIn

cide

nt

Rec

omm

enda

tion

Prov

isio

nC

urre

nt s

tatu

s qu

o11

hou

seho

lds

affe

cted

Str

uctu

res

blow

n of

f by

str

ong

win

dO

nly

3 s

hant

ies

need

edN

one

8 s

truc

ture

s re

paire

dW

anto

And

ries

05

Mud

hou

se c

olla

psed

Sha

nty

need

ed3x6

m s

hant

y pr

ovid

edH

endr

ick

Mod

isao

tsile

03

Mud

hou

se c

olla

psed

Sha

nty

need

ed3x6

m s

hant

y pr

ovid

edKab

elo

Dik

ao04

Mud

hou

se c

olla

psed

Sha

nty

need

ed3x6

m s

hant

y pr

ovid

ed11

. KRA

AIP

AN

: IN

CID

ENT D

ATE:

22 D

ECEM

BER

201

0

Nam

eH

ouse

hol

dIn

cide

nt

Rec

omm

enda

tion

Prov

isio

nC

urre

nt s

tatu

s qu

oSal

ome

Mof

oken

g07

Roo

f to

tally

blo

wn

off

Sha

nty

need

ed3x6

m s

hant

y pr

ovid

edJu

lia N

gqab

a06

Roo

f to

tally

blo

wn

off

Sha

nty

need

ed3x6

m s

hant

y pr

ovid

edSis

i Dor

een

04

Roo

f to

tally

blo

wn

off

Sha

nty

need

ed3x6

m s

hant

y pr

ovid

edIs

aac

Mol

ehe

07

Roo

f to

tally

blo

wn

off

Sha

nty

need

ed3x6

m s

hant

y pr

ovid

edSim

on M

orem

edi

04

Roo

f to

tally

blo

wn

off

Sha

nty

need

ed3x6

m s

hant

y pr

ovid

edLe

nah

Sel

eke

07

Roo

f to

tally

blo

wn

off

Sha

nty

need

ed3x6

m s

hant

y pr

ovid

edBou

y D

ikor

wan

a06

Roo

f to

tally

blo

wn

off

Sha

nty

need

ed3x6

m s

hant

y pr

ovid

ed12. LO

GA

GEN

G:

INC

IDEN

T D

ATE:

22 D

ECEM

BER

201

0

Nam

eH

ouse

hol

dIn

cide

nt

Rec

omm

enda

tion

Prov

isio

nC

urre

nt s

tatu

s qu

oEv

elyn

Len

kopa

ne09

Mud

hou

se c

olla

psed

Sha

nty

need

ed3x6

m s

hant

y pr

ovid

edKab

elo

Sef

itlh

olo

07

Mud

hou

se c

olla

psed

Sha

nty

need

ed3x6

m s

hant

y pr

ovid

ed13. D

ISA

NEN

G: IN

CID

ENT D

ATE:

22 D

ECEM

BER

201

0

Nam

eH

ouse

hol

dIn

cide

nt

Rec

omm

enda

tion

Prov

isio

nC

urre

nt s

tatu

s qu

oKhe

thiw

e M

otila

05

Two

cem

ent

room

ed h

ouse

roo

f bl

own

off

Sha

nty

need

ed3x6

m s

hant

y pr

ovid

ed

Fran

ce N

thuw

e 03

Thr

ee o

f fo

ur roo

ms

roof

blo

wn

off

Sha

nty

need

ed3x6

m s

hant

y pr

ovid

edSel

lwan

e Ban

da06

Mud

hou

se c

olla

psed

Sha

nty

need

ed3x6

m s

hant

y pr

ovid

edM

rs M

aphe

ngo

04

Four

cem

ent

room

ed h

ouse

roo

f bl

own

off

Sha

nty

need

ed3x6

m s

hant

y pr

ovid

ed

S.E

Mos

eki

05

Mud

hou

se c

olla

psed

Sha

nty

need

ed3x6

m s

hant

y pr

ovid

edG

oits

eman

g M

osie

le

07

Six

of

sev

en roo

ms

roof

blo

wn

off

Sha

nty

need

ed3x6

m s

hant

y pr

ovid

edS.M

Dits

haba

03

Two

cem

ent

room

ed h

ouse

roo

f bl

own

off

Sha

nty

need

ed3x6

m s

hant

y pr

ovid

ed

Ole

bile

Mas

ibi

09

Mud

hou

se c

olla

psed

Sha

nty

need

ed3x6

m s

hant

y pr

ovid

edKer

esep

e Le

tsom

o04

Thr

ee o

f fo

ur roo

ms

roof

blo

wn

off

Sha

nty

need

ed3x6

m s

hant

y pr

ovid

edB.

C M

okal

eng

07

Four

of

six

room

s ro

of b

low

n of

fSha

nty

need

ed3x6

m s

hant

y pr

ovid

ed14. RA

MO

TSH

ERE

MO

ILO

A L

OCA

L M

UN

ICIP

ALI

TY:

INC

IDEN

T D

ATE:

22 D

ECEM

BER

201

0

Nam

eH

ouse

hol

dIn

cide

nt

Rec

omm

enda

tion

Prov

isio

nC

urre

nt s

tatu

s qu

oM

attis

San

nie

Hou

se f

ireSha

nty

need

ed3x6

m s

hant

y pr

ovid

edSep

anki

e D

irats

agae

Hou

se f

ireSha

nty

need

ed3x6

m s

hant

y pr

ovid

edM

onic

a M

elat

oH

ouse

fire

and

one

fat

ality(

G-

root

-Mar

ico)

Sha

nty

need

ed3x6

m s

hant

y pr

ovid

ed

Emel

y M

ateb

esi

Hou

se f

ireSha

nty

need

ed3x6

m s

hant

y pr

ovid

ed


94

Gar

adis

e M

olef

eM

ud h

ouse

col

laps

edSha

nty

need

ed3x6

m s

hant

y pr

ovid

edSop

hia

shol

eFo

ur c

emen

t ro

omed

hou

se roo

m

blow

n of

fSha

nty

need

ed3x6

m s

hant

y pr

ovid

ed

15. V

RIS

GEW

AG

: IN

CID

ENT D

ATE:

22 D

ECEM

BER

201

0

Nam

eH

ouse

hol

dIn

cide

nt

Rec

omm

enda

tion

Prov

isio

nC

urre

nt s

tatu

s qu

oO

nebo

y Sal

ane

16

Eigh

t ro

omed

hou

se d

estr

oyed

and

po

or q

ualit

y st

ruct

ure

rem

aini

ng.

Thr

ee in

jurie

s

Sha

nty

need

edN

one

Inju

red

peop

le t

aken

to

Ge-

luks

pan

hosp

ital

Tha

taen

g Sal

ane

07

Five

roo

med

hou

se c

olla

psed

. O

ne

inju

rySha

nty

need

edN

one

Ow

ner

witho

ut a

ccom

mo-

dation

Din

kwet

se M

osek

i06

One

cem

ent

room

col

laps

edSha

nty

need

edN

one

Ow

ner

witho

ut a

n ac

com

-m

odat

ion

Thu

bi M

okor

oane

09

Four

roo

med

sha

nty

wel

l alig

htSha

nty

need

edN

one

Chi

ldre

n sc

atte

red

16. G

AN

ALA

AG

TE:

INC

IDEN

T D

ATE:

22 D

ECEM

BER

201

0N

ame

Hou

se h

old

Inci

dent

Rec

omm

enda

tion

Prov

isio

nC

urre

nt s

tatu

s qu

oTs

hepo

Seg

atle

04

Mud

hou

se c

olla

psed

Sha

nty

need

ed6m

X 3

m S

hant

y e

rect

ed

6m

X 3

m S

hant

y e

rect

ed

Nda

baeg

ae N

gae

09

Mud

hou

se c

olla

psed

Sha

nty

need

ed6m

X 3

m S

hant

y e

rect

ed

6m

X 3

m S

hant

y e

rect

ed

Man

anas

Ler

ole

04

Mud

hou

se c

olla

psed

Sha

nty

need

ed6m

X 3

m S

hant

y e

rect

ed

6m

X 3

m S

hant

y e

rect

ed

Mok

oted

i Man

nekw

a08

Mud

hou

se c

olla

psed

Sha

nty

need

ed6m

X 3

m S

hant

y e

rect

ed

6m

X 3

m S

hant

y e

rect

ed

Jean

ette

Mol

ete

06

Mud

hou

se c

olla

psed

Sha

nty

need

ed6m

X 3

m S

hant

y e

rect

ed

6m

X 3

m S

hant

y e

rect

ed

Lena

h Kga

lapa

07

Mud

hou

se c

olla

psed

Sha

nty

need

ed6m

X 3

m S

hant

y e

rect

ed

6m

X 3

m S

hant

y e

rect

ed

Paul

Mok

goth

a06

Mud

hou

se roo

f bl

own

off

and

poor

st

ruct

ure

Sha

nty

need

ed6m

X 3

m S

hant

y e

rect

ed

6m

X 3

m S

hant

y e

rect

ed

Sol

omon

Kga

lapa

05

Mud

hou

se c

olla

psed

Sha

nty

need

ed6m

X 3

m S

hant

y e

rect

ed

6m

X 3

m S

hant

y e

rect

ed

Elle

n Soa

pae

08

Mud

hou

se c

olla

psed

Sha

nty

need

ed6m

X 3

m S

hant

y e

rect

ed

6m

X 3

m S

hant

y e

rect

ed

Pogi

sho

Mok

gele

07

Mud

hou

se c

olla

psed

Sha

nty

need

ed6m

X 3

m S

hant

y e

rect

ed

6m

X 3

m S

hant

y e

rect

ed

Mr

Mon

gulw

a03

Mud

hou

se c

olla

psed

Sha

nty

need

ed6m

X 3

m S

hant

y e

rect

ed

6m

X 3

m S

hant

y e

rect

ed

Mr

Mat

sile

07

Mud

hou

se c

olla

psed

Sha

nty

need

ed6m

X 3

m S

hant

y e

rect

ed

6m

X 3

m S

hant

y e

rect

ed

Set

lhod

i Tlh

ale

06

Mud

hou

se c

olla

psed

Sha

nty

need

ed6m

X 3

m S

hant

y e

rect

ed

6m

X 3

m S

hant

y e

rect

ed

17. G

AN

ALA

AG

TE:

FLO

OD

INC

IDEN

T D

ATE:

01 J

AN

UA

RY 2

011

One

brid

ge o

f th

e pr

ovin

cial

roa

ds b

etw

een

Gam

alok

a an

d Rak

gwed

i has

bee

n da

mag

ed b

y w

ater

flo

win

g to

war

ds B

aber

span

dam

. Bot

h vi

llage

s ha

ve f

lood

ed d

ue t

o po

or p

rovi

ncia

l and

mu-

nici

pal i

nter

nal r

oads

. M

ost

hous

es h

ave

floo

ded

due

to la

ck o

f dr

aina

ge s

yste

m in

the

vill

age.

The

mat

ter

has

been

ref

erre

d to

Mr

Om

phile

Sel

elo

of N

MM

DM

tec

hnic

al s

ection

who

ass

ured

in

terv

ention

.


95

PROPOsED ACTION PLAN FOR ThE PERFORMANCE MANAgEMENT sysTEM FOR 2010/2011 FINANCIAL yEAR.

The following actions and time frames are to be the implementation plan regarding organizational PMS for the municipality until 2012.

PLANNED ACTIVITY DATE RESPONSIBLE PER-SON

ACTUAL PERFOR-MANCE

REMEDIAL ACTION

The 2010/2011 annual performance infor-mation is submitted to internal auditors and Performance Audit Committee.(Regulation 14 of 2006 Performance Regulation and Sec 45(a) of MSA)

Mid July 2011 Municipal Manager, PMS Coordinator(Reg 14 of 2006 Regs)

Performance Audit Committee assesses the 2010/ 2011 annual performance information and compiles performance audit report and recommendations.

Late July 2011 Performance Audit Com-mittee(Reg 14 of Regs)

Performance Policy Framework tabled before the council for approval and resolution

Early July PMS Coordinator

The PMS Core team and Project teams are reviewed and re- launched. Dates for meet-ings are set, Core Team meets every quarter and Project Team meets bi-annually

Mid July PMS Coordinator and PMS Project leader

Convening the first meeting of the Core team

Mid-July 2011 PMS Coordinator and Project Leader

Submission of the 2011/ 2012 SDBIPs and performance agreements to the Provincial PMS Office.

Early July 2011 Municipal Manager, PMS Coordinator

Monitoring of the IDP implementation progress, continuously through the top-layer SDBIP(Distribute the top-layer SDBIP among the stakeholders)

Through out the year

All the stakeholders, Ward councillors and commit-tees to have a plan

The Municipal Council considers the 2010/2011 internal performance informa-tion and financial statements from both the internal auditors and PerformanceAudit Committee.

Beginning of August

Executive Mayor & Council(In line with sect 45(a) of MSA on internal audit processes)

Municipality prepares annual report based on 2010/2011 performance, financial statements an audit report and any other reporting requirements are submitted to the Auditor General.

31 August Municipal Manager, PMS Coordinator(Sect 45(b) of MSA read with A-G directives of May 2007)

Beginning of the process of compiling the annual report 2010/2011

September 2011 Municipal Manager, PMS Coordinator (sect 127 MFMA

1st quarter departmental performance reports are submitted to the Municipal Manager.

On or before 08 October 2011

Heads of Departments

Consolidating all departmental 1st quarter performance reports into a single municipal report

9th and 10th Oc-tober

PMS Coordinator

1st quarter municipal performance report audited by internal auditors, checked with recommendations made by the Performance Audit Committee is submitted for the consideration by the Executive Mayor and Council.

Mid- October 2011 (Reg 14 0f 2006 Perf Regs read with sect 45 (a) MSA)

Municipal Manager, PMS Coordinator


96


ACTUAL PERFOR-MANCE

REMEDIAL ACTION

Holding one-on-one performance coaching and mentoring sessions by MM with Section 57 Managers (1st Quarter). Representatives from Internal Auditors, HR and Provincial PMS office could sit here.

Between 11 & 15 October 2011

Municipal Manager, PMS Coordinator

Submission of a consolidated performance 1st quarter report to the Provincial PMS Office

22 October 2011 Municipal Manager, PMS Coordinator

Receiving audited performance information and financial statements from the A.G. and thereafter finalizes the annual report

Early November 2011

Municipal Manager (sect 126 MFMA )

Beginning with performance planning for the following year 2012/2013 (part of IDP review) public participation through consul-tative meetings.

From November 2011

Municipal Manager, IDP Manager, PMS Coordinator to involve all stakeholders

Arranging measures like KPAs, KPIs, base-lines, targets in the relevant framework( part of consultative meetings)

From November 2011

Municipal Manager, PMS Coordinator to involve all stakeholders

Convening a combined meeting of the PMS Core Team and Project Team.

Early December 2011

Municipal Manager, PMS Coordinator, PMS Project Leader

Arranging a strategic retreat session to address all queries raised by A.G. on the performance information and financial statements with the communities’ rep-resentatives, Councilors, AG and MEC representatives. MSA 32(21) and MFMA. Representatives from AG and MEC entitled to speak here.

Early January 2012

Municipal Manager, IDP Manager, PMS Coordinator & Section 57 Managers

Finalisation of the annual report 2010/2011 integrating performance information and financial Statement

Mid - January 2012

Municipal Manager, PMS Coordinator (sect 127 MFMA

-

The annual report 2010/ 2011 tabled before the Council for approval and resolution. (7 months after June MFMA 127 (2). The report is also made public

31 January 2012 Mayor, Municipal Manag-er & Council (sect 127 MFMA )

The annual report is submitted to the prov-ince and (MEC) and copies filed with the PMS office and Registry

Early February 2012

PMS Coordinator (sect 46 MSA )

-

Your mid-term budget and performance as-sessment report are submitted to the Mayor and Council

By 25 January 2012

Municipal Manager (sect 72 of MFMA read with Reg 14 of Regs

-

2nd quarter departmental performance re-ports are submitted to the Municipal Manag-er and consolidated into a single municipal mid-term performance report

On or before 10 January 2012

Section 57 Managers & Municipal Manager and PMS Coordinator

-

Holding one-on-one work sessions with Section 57 Managers (2nd Quarter) and con-ducting a mid-year review and assessment. This is more intense.

Between 10 & 14 January 2012

Municipal Manager, Heads of Departments, HR, Inter-nal Auditors

A consolidated 2nd (mid-term) quarter municipal performance report audited by in-ternal auditors with recommendations of the Performance Audit Committee is submitted to the Mayor and Council together with the mid-year budget.

Late January 2012

Municipal Manager (s 72, MFMA)

Submission of a consolidated 2nd quarter performance report to the provincial PMS Office and copies filed with the PMS office and Registry

February 2012 Municipal Manager, PMS Coordinator


97


ACTUAL PERFOR-MANCE

REMEDIAL ACTION

The annual report 2010/ 2011 assessed by the Council and oversight committee (a draft oversight report is prepared).

February 2012 Oversight Committee ( sect 129 MFMA )

The Council adopts the annual report and oversight report.

31 March 2011 Council(sect 129 MFMA )

The annual report is made public and copies of adopted annual report are submitted to national and provincial ministers.

AprilMunicipal Manager, PMS Coordinator

The improved annual performance report is submitted to the MEC for Local Govern-ment.

28 February 2012 Municipal Manager & Council

The adopted annual report is submitted to the provincial and national departments and oversight report is made public

07 April 2012 Municipal Manager, PMS Coordinator(sect 21 (a) MSA read with sect 129(3) of MFMA)

Convening a meeting with the Core Team Early April 2012 PMS Coordinator

3rd quarter departmental performance reports are submitted to the Municipal Manager.

Early April 2012 Municipal Manager

3rd quarter municipal performance report audited by internal auditors with recommen-dations of the Performance Audit Commit-tee is submitted to the Executive Mayor & Council.

April 2012 Internal Auditors & Audit Committee

Holding one-on-one performance sessions with Section 57 Managers. (3rd quarter).

Between 18 & 22 April 2012

Municipal Manager

Submission of a consolidated 3rd quarter performance report audited by internal audi-tors with recommendations of Performance Audit Committee to the provincial PMS Office, copies are filed with the PMS office and Registry

Mid- April 2012 Municipal Manager(Reg 14 of 2006 Regs read with sect 45 (a) of MSA

Development of the 2011/2012 departmen-tal SDBIPs and the top layer by the HODs

May MM and HODs

Publicizing the top layer SDBIP for com-ments

June MM and PMS Coordinator

Approval by Council of the 2011/2012 SDBI-Ps and performance agreements

June MM and Executive Mayor

Holding a strategic planning session to discuss the 2012/2013 IDP process plan, 2012/2013 Budget, 2012/2013 PMS roll out plan, 2012/2013 SDBIPs, organizational issues raised in departments

Late May 2012 IDP Office

Conducting a final evaluation of the per-formance of the Municipal Manager and section 57 Managers.

Early July 2012 Executive Mayor, Munici-pal Manager with properly constituted panels.


98


99

Chapter 5hUMAN REsOURCEs AND ORgANIzATIONAL DEVELOPMENT (hR sERVICEs)


100

ChAPTER 5

5. hUMAN REsOURCEs AND ORgANIzATIONAL DEVELOPMENT (hR sERVICEs)

5.1 WORKFORCE PROFILE IN TERMs OF gENDER, RACE AND DIsAbILITy

5.1.1 gENDER ANALysIs

Total no of staff Male Female

308 208 100

Percentage 67 .5% 32.5% 5.1.2 RACE ANALysIs

AFRICAN COLOURED INDIANS WHITE

Percentage 97.&% 1.94% 0% 0.32%

DIsAbILITy ANALysIs

Total no of staff Able persons Persons with disability

308 305 03

Percentage 99.02% 0.97%

5.1.4 VACANCy RATE

During this period the Municipality was lead by three Municipal Managers on an acting capacity. An

attempt to fill this position was frustrated by the fact that the term of council that was heading toward

the end.

The appointment at this level is not supposed to exceed a period ending two years after the election of

the next council of the Municipality and advertising the position for such shorter term was quite unrea-

sonable.

The only attempt to fill this position could not attract suitably qualified persons. The Senior Manager

positions where as a results occupied by Manager on an acting Capacity viz of Chief Financial Officer,

Chief Audit Executive, and Executive Manager Technical Services. After new council came into the of-

fice, ten employees where appointed in the political office.


101

DEPARTMENT VACANT FILLED TOTAL

CORPORATE SERVICES 29 42 69

FINANCE 35 28 63

MAYORS 01 07 08

MUNICIPAL MANAGER 10 22 32

Speaker

Whip 0 2 2

TECHNICAL SERVICES 34 46

PLANNING AND DEVELOP-MENT

13 05

COMMUNITY SERVICES 357 127

TOTAL 5.1.5 TURNOVER RATE

Five of our Employees went for retirement, of the five one opted for early retirement .Three of our em-

ployees pass on and another three resigned. Six Employees whose contract were link to political office

bearer were terminated when the office bearer‘s term of office came to an end. Officials who were

appointed to support the administrator during 139 b were also terminated at the end of financial year.

5.2 MANAgINg ThE MUNICIPAL WORKFORCE

5.2.1 INjURIEs

One fire personnel was injured while on call of duty when a thatched house they were extinguishing fell

on his head.

5.2.2 hIV & AIDs

No records as none of our Employees has come forth and disclosed their status. The institution ap-

pointed a professional service provider ICAS which is offering Employees Assistant Program that enable

employees access twenty four hour. Their being outside the vicinity of the institution enable employees

to open up as the confidentiality is guaranteed.


102

5.2.3 hR POLICIEs & PLANs

Recruitment & Selection

Employee Assistance

Training & Development

Municipal Transport Management & Operations

Subsistence & Travelling

HIV/AIDS in the Workplace

Cell Phone Policy

Leave

Sexual Harassment

5.2.4 PMs

5.2.4.1 SDBIPs were prepared well before the start of 2010/2011 financial year. They were discussed

extensively in the Management. They were later submitted to the Mayor and Council for

approval and submitted to the Province.

5.2.4.2 The performance agreements were concluded and signed between the Executive Mayor and

the Municipal Manager, and between the Municipal Manager and Managers accountable to

him. These were concluded in good time in July and they included the SDBIPs and Personal

Development Plans.

5.2.4.3 Monthly plans and reports were not effectively done. There was no consistence in submis-

sion. Some people submitted and others not.

5.2.4.4 Quarterly reviews were not conducted, except the 1st quarter which was verbally and infor-

mally conducted.

5.2.4.5 nnual evaluation was not done and no rewards were awarded.

5.2.4.6 Performance Policy was in place but was in limited use.

5.2.4.7 An e-performance system was developed and should be ready for use at the start of

2012/2013 financial year.

5.2.5 EMPLOyEE PERFORMANCE REWARDs No Performance rewards paid for this financial year.


103

5.3 CAPACITATINg MUNICIPAL WORKFORCE

5.3.1 sKILLs MATRIx

DEPT/UNIT NO. IN UNIT/DEPT NO. WITH RELEVANT QUALIFICATIONS

CORPORATE SERVICES

LEGAL 2 1

HR 6 5

IT 3 3

COMMITTEE CLERKS 4 4

ADMIN OFFICIALS 4 4

FINANCE 13 10

COMMUNITY SERVICESSOCIAL SERVICES 10 10FIRE & EMERGENCY 109 93DISASTER 4 2MUNICIPAL HEALTH 1 1TECHNICAL SERVICES

ROADS & STORM WATER 16 1

WATER SERVICES

TECHNICIANS WATER SERVICES 3 3

WATER WORKERS 30 0

MM.S OFFICE

AUDIT 13 13

PLANNERS 3 3

TEAMS IN ALL DEPT'S

DRIVERS 12 12

RECEPTIONISTS 4 2

SECRETARIES/PA’S/ ADMIN OFFICERS 8 8

5.3.2 sKILL DEVELOPMENT

The Work Skill s plan for the period under review was compiled and submitted to Local Government

Seta (LGSETA).Effort were made to align the needs to the institutional Objectives that are one the IDP.

The extents to which the need will address the skill gap are confirmed by the Manager in respective

Departments.

The Institution introduced the system of capacitating employees in with courses that will ultimately

grant the employees qualification rather than the one where one will receive only attendance certificate.

All training offered are NQF aligned and are as a result portable.

Among training listed below the Municipality took its 15 General Workers to a skills programme NQF 3

of Business Administration.


104

Training Offered Number attended

Basic Ambulance Courses 03

Hoticulture 10

Fire investigation 10

Project Management 06

National Certification in Business Administration 05

Programme in Human Resources Management 03

IDP Programme 02

Occupational Health and Safety 25

Fire fighter 1 % 2 08

Certificate Programme in Municipal Financial Management 01

Advance programme and programme in Supply chain Management 2

Cisco CCNA Security Package 01

National Certificates in Business Administration 05

Effective Regional planning 1

Mechanical Engineering 1

Financial Management 01

LGNET 03

5.3.3 RECORDKEEPINg PLAN

It is required in terms of the National Archives and Records Services Act No 43 of 1996 that all govern-

ment bodies put in the necessary policies and procedure to manage their records in a well structured

records keeping system. These systems will enable the municipality to manage its records as a valua-

ble asset to support service delivery. The file plan was adopted by Council on 08th December 2011per

resolution 91/2011.

5.3.4 LEAsE OF PROPERTy

The former Guest house was turned into offices to accommodate the growing number of staff. PMU &

PIMMS were leasing offices from TEB Properties and Panchia. These Lease Agreements were terminat-

ed as a cost saving mechanism. They were all accommodated at the Montshioa Guest House.

5.3.5 ITsOsENg FIRE sTATION

We are presently leasing the property from Living Waters Ministries for an amount of R37 800 (per

month) from which the fire services is operating. We are awaiting a request for the buying of a site

from Ditsobotla municipality.


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5.3.6 LEhURUTshE FIRE sTATION

The land on which the fire station stands belong to the municipality. There are 18 flats and a house

occupied by personnel from fire services. They are presently not paying for accommodation pending a

Council resolution. A valuation of the property was conducted. If rental is charged at R1 830-00 for a

flat and R2 040-00 for the house as proposed by the valuator income derived will be R419 760-00 per

annum.

5.3.7 RATLOU LOCAL MUNICIPALITy

A site was donated to the District for the erection of a Fire Station Development of site and building of

fire station will resume early 2012.

5.3.8 MAINTENANCE

MOLOPO REgIONAL OFFICE

Maintenance carried out = R 71 000-00

Montshioa Guesthouse = R289 404-37

Ottosdal Fire = R189 372-00

Delareyville = R191 000-00

Molopo Disaster & Fire = R137 000-00


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Chapter 6

aUDItOr GeNeraL’S repOrt


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1

REPORT OF THE AUDITOR-GENERAL TO THE NORTH WEST PROVINCIAL LEGISLATURE AND THE COUNCIL ON THE NGAKA MODIRI MOLEMA DISTRICT MUNICIPALITY REPORT ON THE FINANCIAL STATEMENTS Introduction 1. I was engaged to audit the accompanying financial statements of the Ngaka Modiri Molema

District Municipality, which comprise the statement of financial position as at 30 June 2011, the statement of financial performance, the statement of changes in net assets and the cash flow statement for the year then ended, a summary of significant accounting policies and other explanatory information and the accounting officer’s report as set out on pages XX to XX.

Accounting officer’s responsibility for the financial statements 2. The accounting officer is responsible for the preparation and fair presentation of these financial

statements in accordance with South African Standards of Generally Recognised Accounting Practice (SA Standards of GRAP) and the requirements by the Municipal Finance Management Act of South Africa, 2003 (Act No. 56 of 2003) (MFMA) and the Division of Revenue Act of South Africa 2010 (Act No. 1 of 2010) (DoRA) and for such internal control as management determines necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.

Auditor-General’s responsibility 3. As required by section 188 of the Constitution of South Africa, 1996 (Act No. 108 of 1996) and

section 4 of the Public Audit Act of South Africa, 2004 (Act No. 25 of 2004) (PAA) my responsibility is to express an opinion on the financial statements based on conducting the audit in accordance with the International Standards on Auditing and General Notice 1111 of 2010 issued in Government Gazette 33872 of 15 December 2010. Because of the matters described in the basis for disclaimer of opinion paragraphs, however, I was not able to obtain sufficient appropriate audit evidence to provide a basis for an audit opinion.

Basis for disclaimer of opinion Property, plant and equipment 4. I was unable to obtain sufficient appropriate audit evidence for other assets of R39 999 307

included in property, plant and equipment disclosed in note 5 to the financial statements. This was due to assets of R7 164 054 that could not be traced to the asset register, assets of R9 155 351 that could not be not found at the premises and a difference of R3 849 475 between the financial statements and the asset register. The municipality’s records did not permit the application of alternative audit procedures. Consequently, I did not obtain sufficient appropriate audit evidence to satisfy myself as to the existence, completeness, valuation and allocation and rights of these other assets.

5. The municipality did not review the residual values and useful lives of other assets at each reporting date in accordance with Standard of Generally Recognised Accounting Practice, GRAP 17, Property, plant and equipment. The municipality’s records did not permit the performance of alternative audit procedures. Consequently, I was unable to practicably determine the misstatement in the depreciation and amortisation expense of R5 285 603 disclosed in the statement of financial performance or the valuation of other assets of R39 999 307 included in property, plant and equipment disclosed in note 5 to the financial statements.

118 to 160


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6. I was unable to obtain sufficient appropriate audit evidence regarding the allocation of powers and functions relating to water and sanitation between the district and local municipalities due to inconsistencies in the government notices issued by the minister and the MEC during the establishment of the municipalities and the interpretation of the requirements of the Water Services Act of South Africa, 1998 (Act No. 108 of 1998). As a result of these inconsistencies, I was unable to quantify the possible misstatement in the related infrastructure assets, revenue, receivables and cost of provision of water and sanitation in the financial statements.

Cash and cash equivalents 7. I was unable to obtain sufficient appropriate audit evidence for a difference of R2 614 147

between the cash at bank balance of R23 993 118 disclosed in the financial statements and the cash at bank balance of R26 607 265 in the year-end bank reconciliation. The municipality’s records did not permit the application of alternative audit procedures. Consequently, I did not obtain sufficient appropriate audit evidence to satisfy myself as to the existence, completeness, valuation and allocation and rights of the cash at bank balance of R23 993 118 disclosed in note 1 to the financial statements.

Inventory 8. I was unable to obtain sufficient appropriate audit evidence for inventory of R6 184 462

disclosed in note 3 to the financial statements, as there was no system of control over inventory. There were no satisfactory alternative audit procedures that I could perform to obtain reasonable assurance that inventory was properly recorded. Consequently, I was unable to obtain sufficient appropriate audit evidence to satisfy myself as to the existence, completeness, valuation and allocation of inventory of R6 184 462 disclosed in the statement of financial position.

Trade and other payables from exchange transactions

9. I was unable to obtain sufficient appropriate audit evidence for trade creditors of R16 777 662 included in trade creditors of R87 032 722 disclosed in note 6 to the financial statements. The municipality’s records did not permit the application of alternative audit procedures. Consequently, I did not obtain sufficient appropriate audit evidence to satisfy myself as to the existence, completeness, valuation and allocation and rights of trade creditors disclosed in the financial statements.

10. I was unable to obtain sufficient appropriate audit evidence for accrual for leave pay of R2 992 111 disclosed in note 6 to the financial statements. The municipality’s records did not permit the application of alternative audit procedures. Consequently, I did not obtain sufficient appropriate audit evidence to satisfy myself as to the valuation of accrual for leave pay disclosed in the financial statements.

Expenditure 11. I was unable to obtain sufficient appropriate audit evidence for expenditure of R 49 396 198

included in contracted services, grants and subsidies paid, repairs and maintenance and general expenses in the statement of financial performance. The municipality’s records did not permit the application of alternative audit procedures. Consequently, I did not obtain sufficient appropriate audit evidence to satisfy myself as to the completeness, occurrence, accuracy, cut-off and classification of these expenditure items.

12. I was unable to obtain sufficient appropriate audit evidence to support journal entries of R8 419 521 included in grants and subsidies paid of R97 628 109 disclosed in the statement of financial performance. The municipality’s records did not permit the application of alternative audit procedures. Consequently, I did not obtain sufficient appropriate audit evidence to satisfy myself as to the completeness, occurrence, accuracy, cut-off and classification of grants and subsidies expenses disclosed in the financial statements. I could also not practicably determine the effect on the other account balances or classes of transactions contained in the financial statements.


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3

Irregular expenditure

13. I was unable to obtain sufficient appropriate audit evidence that contracts and quotations of R179 111 964 was procured in accordance with supply chain management regulations and policy. The municipality’s records did not permit the application of alternative audit procedures. Consequently, I did not obtain sufficient appropriate audit evidence to satisfy myself as to the completeness of irregular expenditure disclosed in note 23.2 to the financial statements.

Commitments 14. I was unable to obtain sufficient appropriate audit evidence for capital commitments of

R121 262 168 disclosed in note 25 to the financial statements. No contract management system was in place for the identification and recognition of contracts and there were no satisfactory alternative audit procedures that I could perform to obtain reasonable assurance that commitments were properly recorded. Consequently, I did not obtain sufficient appropriate audit evidence to satisfy myself as to the completeness and accuracy of commitments.

Events after reporting date

15. I was unable to obtain sufficient appropriate audit evidence for contracts of R3 475 587 entered into with two entities disclosed in note 30 to the financial statements. The municipality’s records did not permit the application of alternative audit procedures regarding these contracts. Consequently, I did not obtain sufficient appropriate audit evidence to satisfy myself as to the existence, completeness and valuation of the disclosure on events after reporting date in note 30 to the financial statements.

Disclaimer of opinion 16. Because of the significance of the matters described in the basis for disclaimer of opinion

paragraphs, I have not been able to obtain sufficient appropriate audit evidence to provide a basis for an audit opinion. Accordingly, I do not express an opinion on the financial statements.

Emphasis of matters 17. I draw attention to the matters below. My opinion is not modified in respect of these matters: Unauthorised, irregular and fruitless and wasteful expenditure 18. As disclosed in note 23.1 to the financial statements, unauthorised expenditure of

R77 006 914 incurred in the current year and R580 969 incurred in previous years was still awaiting condonation.

19. As disclosed in note 23.2 to the financial statements, irregular expenditure of R16 405 184 from prior years and R149 254 243 incurred during the current year, was still to be investigated.

20. As disclosed in note 23.2 to the financial statements, fruitless and wasteful expenditure of R423 027 incurred in the current year is still to be investigated.

Additional matter 21. I draw attention to the matter below. My opinion is not modified in respect of this matter: Unaudited supplementary schedules 22. The supplementary information set out on pages XX to XX does not form part of the financial

statements and is presented as additional information. I have not audited these schedules and accordingly I do not express an opinion thereon.

REPORT ON OTHER LEGAL AND REGULATORY REQUIREMENTS 23. In accordance with the PAA and in terms of General Notice 1111 of 2010, issued in

Government Gazette 33872 of 15 December 2010, I include below my findings on the annual

162 to 168


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performance report as set out on pages XX to XX and material non-compliance with laws and regulations applicable to the municipality.

Predetermined objectives Presentation of information 24. The reported performance against predetermined objectives was deficient in respect of the

following criteria: Performance against predetermined objectives is reported using the National Treasury

guidelines. The following audit findings relate to the above criteria:

Measures taken to improve performance were not explained in the report on predetermined objectives

25. Adequate explanations of measures taken to improve performance were not provided for 46% of the reported targets for the basic service delivery and infrastructure development objectives in the performance report, as required by section 46(1)(c) of the Municipal Systems Act of South Africa 2000 (Act No. 32 of 2000) (MSA).

Usefulness of information 26. The following criteria was used to assess the usefulness of the planned and reported

performance: Measurability: Are objectives made measurable by means of indicators and targets? Are

indicators well defined and verifiable and are targets specific, measurable and time bound? The following audit findings relate to the above criteria: Planned and reported indicators are not well defined

27. For the basic service delivery and infrastructure development objectives, 58% of the planned and reported indicators were not clear, as unambiguous data definitions were not available to allow for data to be collected consistently.

Planned and reported targets are not time bound

28. For the basic service delivery and infrastructure development objectives, 94% of the planned and reported targets were not time bound in specifying the time period or deadline for delivery.

Reported targets are not measurable

29. For the basic service delivery and infrastructure development objectives, 63% of the reported targets were not measurable in identifying the required performance.

Reported targets are not specific

30. For the basic service delivery and infrastructure development objectives, 39% of the reported targets were not specific in clearly identifying the nature and the required level of performance.

Reliability of information 31. The following criteria were used to assess the reliability of the planned and reported

performance: Validity: Actual reported performance has occurred and pertains to the entity. Accuracy: Amounts, numbers and other data relating to reported actual performance have

been recorded and reported appropriately. Completeness: All actual results and events that should have been recorded have been

included in the annual performance report.

62 to 97


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The following audit findings relate to the above criteria The content of the integrated development plan is incomplete

32. The integrated development plan did not include the key performance indicators and performance targets determined by the performance management system, as required by sections 26(i) and 41(1)(b) of the MSA and regulation 12 of the Municipal Planning and Performance Management Regulations, 2001.

The validity, accuracy and completeness of reported performance against indicators could not be confirmed as no supporting source information was provided.

33. For the basic service delivery and infrastructure development objectives the validity, accuracy and completeness of 100% of the reported indicators could not be established as sufficient appropriate audit evidence could not be provided.

Compliance with laws and regulations Strategic planning and performance management 34. The municipal council did not, within the prescribed period after the start of its elected term,

adopt a process set out in writing to guide the planning, drafting, adoption and review of its integrated development plan as required by section 28(1) of the MSA.

35. The municipality did not implement a framework that describes and represents how the municipality’s cycle and processes of performance planning, monitoring, measurement, review, reporting and improvement will be conducted, organised and managed, including determining the roles of the different role players as required by sections 38, 39, 40 and 41 of the MSA and regulations 7 and 8 of the Municipal Planning and Performance Management Regulations.

36. The accounting officer of the municipality did not by 25 January assess the performance of the municipality during the first half of the financial year, taking into account the municipality’s service delivery performance during the first half of the financial year and the service delivery targets and performance indicators set in the service delivery and budget implementation plan as required by section 72(1)(a)(ii) of the MFMA.

37. The accounting officer of the municipality did not submit the results of the assessment on the performance of the municipality during the first half of the financial year to the mayor of the municipality, the National Treasury and the provincial treasury as required by section 72(1)(b) of the MFMA.

Budget 38. The council did not approve the annual budget of the municipality for the 2011-12 financial

year before the start of the financial year, as required by section 16(1) of the MFMA. 39. The municipality incurred expenditure that was not budgeted for, in contravention of section 15

of the MFMA. 40. The mayor did not submit all quarterly reports on the implementation of the budget and the

financial state of affairs of the municipality to council within 30 days after the end of each quarter, as required by section 52(d) of the MFMA.

41. The accounting officer did not always submit the monthly budget statements to the mayor and the relevant provincial treasury, as required by section 71(1) of the MFMA.

Annual financial statements, performance and annual report 42. The accounting officer did not submit the annual financial statements of the municipality for

auditing, within two months after the end of the financial year as required by section 126(1)(a) of the MFMA.

43. The mayor did not table the 2009-10 annual report of the municipality in the council within seven months after the end of the financial year as required by section 127(2) of the MFMA.


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44. The financial statements submitted for auditing were not prepared in all material respects in accordance with the requirements of section 122 of the MFMA. Material misstatements of current liabilities and disclosure items for commitments, revenue, expenditure, unauthorised expenditure and contingent liability identified by the auditors were subsequently corrected, but the uncorrected material misstatements resulted in the financial statements receiving a disclaimer audit opinion.

Procurement and contract management 45. Goods and services with a transaction value of between R10 000 and R200 000 were

procured without obtaining written price quotations from at least three different prospective providers as per the requirements of SCM regulation 17(a) & (c).

46. Quotations were accepted quotations from prospective providers who are not on the list of accredited prospective providers and do not meet the listing requirements prescribed by the SCM policy in contravention of SCM regulation 16(b) and 17(b).

47. Goods and services of a transaction value above R200 000 were procured without inviting competitive bids as per the requirements of SCM regulation 19(a) and 36(1).

48. Sufficient appropriate audit evidence could not be obtained that construction contracts were awarded to contractors that were registered and qualified for the contract in accordance with the prescripts of the Construction Industry Development Board.

49. The municipality did not implement a SCM policy as required by section 111 of the MFMA. 50. The prospective providers list for procuring goods and services through quotations was not

updated at least quarterly to include new suppliers that qualify for listing and prospective providers were not invited to apply for such listing at least once a year as per the requirements of SCM regulation 14(1)(a)(ii) and 14(2).

51. Councillors of the municipality participated in committees evaluating tenders in contravention of section 117 of the MFMA.

52. Awards were made to bidders other than those recommended by the bid evaluation committee without ratification by the accounting officer as required by SCM regulation 29(5)(b).

53. The accounting officer failed to implement measures for combating the abuse of the SCM system as per the requirements of SCM regulation 38(1) because awards were made to providers who abused the SCM system of the municipality.

54. Contracts were extended or modified to the extent that competitive bidding processes were being circumvented contrary to the requirement of a fair supply chain management system in sec 112 of the MFMA.

55. Contracts were extended without tabling the reasons for the proposed amendment in the council of the municipality as required by section 116(3) of the MFMA.

56. The accounting officer failed to implement measures for combating the abuse of the SCM system as per the requirements of SCM regulation 38(1) because awards were made to providers who during the last five years, failed to perform satisfactorily on a previous contract with the municipality or municipal entity or other organ of state.

Transfer of funds and conditional grants 57. The municipality did not always submit monthly reports to the transferring national officer, the

National Treasury and the Provincial Treasury on spending and financial performance in respect of the allocations received as required by section 11(2)(b) of the DoRA and section 71(5) of the MFMA.

58. The municipality did not always submit quarterly reports to the transferring national officer on non-financial performance in respect of the allocation received as required by section 11(2)(c) of the DoRA.

59. The accounting officer did not evaluate the performance of the municipality in respect of programmes funded or partially funded by a schedule 4 allocation within two months after the end of the financial year as required by section 11(6) of the DoRA.


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Expenditure management 60. The accounting officer did not take reasonable steps to prevent unauthorised, irregular and

fruitless and wasteful expenditure, as required by section 62(1)(d) of the MFMA. 61. Money owing by the municipality was not always paid within 30 days of receiving an invoice or

statement, as required by section 65(2)(e) of the MFMA. 62. The accounting officer did not take all reasonable steps to ensure that the municipality had

and maintained an effective system of expenditure control, including procedures for the approval, authorisation, withdrawal and payment of funds, as required by section 65(2)(a) of the MFMA.

Revenue management 63. A credit control and debt collection policy was not implemented as required by section 96(b) of

the MSA.

Asset management 64. The accounting officer did not take all reasonable steps to ensure that the municipality had

and maintained a management, accounting and information system which accounts for the assets of the municipality as required by section 63(2)(a) of the MFMA.

65. The accounting officer did not take all reasonable steps to ensure that the municipality had and maintained an effective system of internal control for assets (including an asset register) as required by section 63(2)(c) of the MFMA.

Human resource management 66. Senior managers directly accountable to the municipal manager did not sign annual

performance agreements for the year under review, as required by sections 57(1)(b) and 57(2)(a) of the MSA.

Internal audit 67. The internal audit unit did not function as required by section 165(2) of the MFMA, in that:

Internal audit did not prepare a risk-based audit plan and an internal audit programme for the financial year under review;

Internal audit did not advise the accounting officer on matters relating to internal audit, accounting procedures and practices, risk and risk management and loss control

Audit committees 68. No audit committee was in place as required by section 166(1) of the MFMA. 69. The municipality did not appoint and budget for a performance audit committee, nor was

another audit committee utilised as the performance audit committee as required by Municipal Planning and Performance Management Regulation 14.

INTERNAL CONTROL 70. In accordance with the PAA and in terms of General Notice 1111 of 2010, issued in

Government Gazette 33872 of 15 December 2010, I considered internal control relevant to my audit, but not for the purpose of expressing an opinion on the effectiveness of internal control. The matters reported below are limited to the significant deficiencies that resulted in the basis for disclaimer of opinion, the findings on the annual performance report and the findings on compliance with laws and regulations included in this report.

Leadership 71. The leadership of the municipality did not exercise oversight responsibility over financial and

performance reporting and compliance with applicable laws and regulations. An effective


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organisational structure that places people with appropriate skills is not established. Financial and performance management 72. The finance and supply chain management departments are not staffed with competent

personnel; this resulted in material amendments to the financial statements submitted for audit and non compliance to supply chain management regulations. Furthermore inadequate record keeping and record management resulted in requested information not always being available within agreed timeframes.

Governance 73. Proper governance structures are not in place and are not functioning effectively as ongoing

monitoring and supervision by internal audit is not undertaken to enable an assessment of the effectiveness of internal control over financial and performance reporting. A fraud prevention plan is not documented and used as per the requirements of applicable legislation. The audit committee did not fulfil its responsibilities as required by legislation and in accordance with accepted best practice. Furthermore, the annual financial statements and performance report was not reviewed prior to submission for audit.

Rustenburg

27 August 2012


115

Ngaka Modiri Molema District Municipality

ANNUAL FINANCIAL STATEMENTS

for the year ended 30 June 2011

APPROVAL OF ANNUAL FINANCIAL sTATEMENTs

I am responsible for the preparation of these annual financial statements, which are set out on pages 7

to 52, in terms of Section 126(1) of the Municipal Finance Management Act and which I have signed

on behalf of the Municipality.

I certify that the salaries, allowances and benefits of Councillors, loans made to Councillors, if any, and

payments made to Councillors for loss of office, if any, as disclosed in note 16 of these annual financial

statements are within the upper limits of the framework envisaged in Section 219 of the Constitution,

read with the Remuneration of Public Officer Bearers Act and the Minister of Provincial and Local Gov-

ernment’s determination in accordance with this Act.

__________________________________________________________________

Municipal Manager:

24 January 2012


116

NgAKA MODIRI MOLEMA DIsTRICT MUNICIPALITyANNUAL FINANCIAL sTATEMENTs

FOR ThE yEAR ENDED 30 jUNE 2011

REPORT OF ThE ChIEF FINANCIAL OFFICER

1. INTRODUCTION

During the 2010/11 financial year, the municipality was able to approve the budget and the Intergrated Develop-

ment Plan (IDP) which were used to implement projects and programmes to provide basic services and promote

Local Economic development in a quest to improve the lives of the citizens within the district. Implementation of

the financial reforms also continued and the Municipal Financial Management Act to effect day-to-day.

2. bUDgET

Council approved an operating budget of R588 845 620 and capital budget of R251 565 765 as well as revenue

budget of R588 845 620 for the 2010/11 financial year. 3. CAPITAL ExPENDITURE

Capital expenditure in the current year amounted to R144 607 279 and R167 225 419 in the previous year.

4. INVEsTMENTs

On 30 June 2011 investments amounted to R178 608 834 there were no withdrawals in the year under re-

view.

5. CAsh

At 30 June 2011 cash and equavalents amounted to R202 601 952.

6. PROVIsIONs

Provisions of R5 192 688 were made during the year 2010/11 period as stipulated in note 8 of the annual finan-cial statements.


117

7. TAbLE OF OPERATINg REsULTs

The overall results for Ngaka Modiri Molema District Municipality for the period 30 June 2011

Income Actual 2010/2011 Variance 2010/11

Actual 2009/2010

Variance Actual/ Budget

Budget 2010/2011

Operating Income 504 531 367 12% 444 074 516 14% 588 845 6200 504 531 367 444 074 516 588 845 6200

EXPENDITURE

Operating expenditure 385 328 308 30% 267 899 025 -14% 337 279 855 Closing surplus 119 203 058 -48% 176 175 491 251 565 765

504 531 367 444 074 516 588 845 620 8. APPRECIATION

My appreciation goes to the Executive Mayor, the Speaker, the Chief Whip, Councilors, the Municipal Manager,

Executives Managers, Managers and staff for their support and co-operation received during the year.

I wish to convey a special word of appreciation to all staff members who assisted me during the 2011 compila-

tion of the Annual Financial Statements for their dedication and hard work, as well as to all staff in the finance

for their loyal support and dedication in all operations of the municipality.

______________________

M W MolokeleActing Chief Financial Officer30 November 2011


118

NgAKA MODIRI MOLEMA DIsTRICT MUNICIPALITysTATEMENT OF FINANCIAL POsITION

As AT 30 jUNE 2011

Note 2011 2010

R RASSETSCurrent assetsCash and cash equivalents 1 202 601 952 63 876 154 Inventories 3 6 184 462 4 653 453

Other receivables from non-exchange transactions 2 581 937 2 911 121 VAT receivable 7 53 971 636 43 300 484 Prepayments 4 1 476 279 44 430 140

Non-current assetsProperty, Plant And Equipment 5 333 814 711 188 920 992

Total assets 598 630 976 348 092 344

LIABILITIESCurrent liabilities

Trade and other payables from exchange transactions 6 90 024 834 18 401 776 Current provisions 8 2 200 578 1 748 525

Current portion of unspent conditional grants and receipts 9 79 561 544 20 301 079

Total liabilities 171 786 956 40 451 380

Net assets 426 844 020 307 640 964

NET ASSETSAccumulated surplus / (deficit) 425 161 064 305 958 007 Reserves 1 682 957 1 682 957

Total net assets426 844 022 307 640 964


119

NgAKA MODIRI MOLEMA DIsTRICT MUNICIPALITysTATEMENT OF FINANCIAL PERFORMANCE

FOR ThE yEAR ENDINg 30 jUNE 2011

Note 2011 2010R R

RevenueRental of facilities and equipment 10 6 667 15 561 Interest earned - external investments 11 14 305 335 14 998 780 Government grants and subsidies 12 486 007 766 419 516 459 Other income 13 4 211 599 9 543 716

Total revenue 504 531 367 444 074 516

ExpensesEmployee related costs 14 86 225 090 79 658 271 Remuneration of councillors 15 7 241 981 7 518 291 Fines 445 229 12 183 Bad debts 2 5 515 358 - Depreciation and amortisation expense 16 5 285 603 5 029 231 Contracted services 17 22 631 219 15 329 275 Grants and subsidies paid 19 97 628 109 41 335 701 Repairs and maintenance 18 18 768 315 18 977 088 General Expenses 20 141 587 405 100 038 985

Total expenses 385 328 309 267 899 025

Surplus / (deficit) for the period 119 203 058 176 175 491


120

NgAKA MODIRI MOLEMA DIsTRICT MUNICIPALITysTATEMENT OF ChANgEs IN NET AssETs

As AT 30 jUNE 2011

Govern-ment Grant

Reserve

Capital Replacement

Reserve

Accumulat-ed Surplus/

(Deficit)

Total: Net Assets

Note R R R R

Balance at 30 June 2009 - - 131 465 473 131 465 473

Prior year appropriations - - - -

Changes in accounting policy - - - -

Correction of Error - - - -

Restated Balance 2009 - - 131 465 473 131 465 473

Transfers to / from accumulated surplus/(deficit)

1 682 957 (1 682 957) -

Surplus / (deficit) for the period 176 175 490 176 175 490

Restated Balance at 30 June 2010 1 682 957 - 305 958 006 307 640 963

Surplus / (deficit) for the period - - 119 203 058 119 203 058

Transfers to / from accumulated surplus/(deficit)

- - - -

Balance at 30 June 2011 1 682 957 - 425 161 064 426 844 021


121

NgAKA MODIRI MOLEMA DIsTRICT MUNICIPALITyCAsh FLOW sTATEMENT

As AT 30 jUNE 2011

Note 2011 2010

R R

CASH FLOWS FROM OPERATING ACTIVITIES

Receipts 504 531 367 376 566 804

Sales of goods and services 6 667 15 561

Grants 486 007 766 419 516 459

Earmarked Funds -

Working Capital Movements - (67 507 712)

Interest received 14 305 335 14 998 780

Other receipts 4 211 599 9 543 716

Payments 215 626 247 263 065 950

Employee costs 93 467 071 87 176 562

Working Capital Movements - 196 156

Suppliers 122 159 176 175 693 232

Prior year retained earnings adjustment - -

Non-casflow adjustment -

Interest paid - -

Other payments -

Net cash flows from operating activities 21 288 905 120 113 500 854

CASH FLOWS FROM INVESTING ACTIVITIES

Purchase of property, plant and equipment (150 179 324) (167 225 420)

Net cash flows from investing activities (150 179 324) (167 225 420)

CASH FLOWS FROM FINANCING ACTIVITIES

Repayment of borrowings - -

Net cash flows from financing activities - -

Net increase / (decrease) in net cash and cash equivalents 138 725 796 (53 724 566)

Net cash and cash equivalents at beginning of period 63 876 156 117 600 722

Net cash and cash equivalents at end of period 22 202 601 952 63 876 156


122

NgAKA MODIRI MOLEMA DIsTRICT MUNICIPALITysUMMARy OF sIgNIFICANT ACCOUNTINg POLICIEs


bAsIs OF ACCOUNTINg

1.1 bAsIs OF PREsENTATION

The annual financial statements have been prepared on an accrual basis of accounting and are in accordance with historical cost convention unless specified otherwise.

These annual financial statements have been prepared in accordance with Generally Recognised

Accounting Practice (GRAP), issued by the Accounting Standards Board in accordance with

Section 122(3) of the Municipal Finance Management Act, (Act No 56 of 2003) including any

interpretation and directives issued by the acounting standards board.

The principal accounting policies adopted in the preparation of these annual financial state-

ments are set out below.

Assets, liabilities, revenues and expenses have not been offset except when offsetting is re-

quired or permitted by a Standard of GRAP.

The accounting policies applied are consistent with those used to present the previous year’s

financial statements, unless explicitly stated. The details of any changes in accounting policies

are explained in the relevant policy. 1.2 PREsENTATION CURRENCy

These annual financial statements are presented in South African Rand, which is the functional

currency of the municipality. 1.3 gOINg CONCERN AssUMPTION

These annual financial statements have been prepared on the assumption that the municipali-

ty will continue to operate as a going concern for at least the next 12 months.


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1.4 COMPARATIVE INFORMATION

Budget information in accordance with GRAP 1 and 24, has been provided in an annexure to

these financial statements and forms part of the audited annual financial statements.

When the presentation or classification of items in the annual financial statements is amended,

prior period comparative amounts are restated. The nature and reason for the reclassification

is disclosed. Where accounting errors have been identified in the current year, the correction

is made retrospectively as far as is practicable, and the prior year comparatives are restated

accordingly. Where there has been a change in accounting policy in the current year, the ad-

justment is made retrospectively as far as is practicable, and the prior year comparatives are

restated accordingly. 1.5 sTANDARDs, AMENDMENTs TO sTANDARDs AND INTERPRETATIONs IssUED

AND EFFECTIVE The municipality adopted the following GRAP standards which have been issued and are effec-

tive. This constitutes a change in accounting policy. The accounting policies are set out below

and the change in policy is disclosed in note 23 to the annual financial statements

GRAP 1 - Presentation of Financial Statements GRAP 2 - Cash Flow Statements GRAP 3 - Accounting Policies, Changes in Accounting Estimates and Errors GRAP 4 - The Effects of changes in Foreign Exchange Rates GRAP 5 - Borrowing Costs GRAP 6 - Consolidated and Separate Financial Statements GRAP 7 - Investments in Associates GRAP 8 - Interest in Joint Ventures GRAP 9 - Revenue from Exchange Transactions GRAP 10 - Financial Reporting in Hyperinflationary Economies GRAP 11 - Construction Contracts GRAP 12 - Inventories GRAP 13 - Leases GRAP 14 - Events after the reporting date GRAP 16 - Investment Property GRAP 17 - Property Plant and Equipment and the relevant transitional provisions GRAP 19 - Provisions, Contingent Liabilities and Contingent Assets GRAP 100 - Non-Current Assets Held for Sale & Discontinued Operations GRAP 101 - Agriculture GRAP 102 - Intangible Assets


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1.6 sTANDARDs, AMENDMENTs TO sTANDARDs AND INTERPRETATIONs IssUED bUT NOT yET EFFECTIVE The following GRAP standards have been issued but are not yet effective and have not been

early adopted by the municipality:

GRAP 18 - Segment Reporting GRAP 21 - Impairment of non-cash-generating assets GRAP 23 - Revenue from Non-exchange Transactions (Taxes and Transfers) GRAP 24 - Presentation of Budget Information in Financial Statements GRAP 25 - Employee Benefits GRAP 26 - Impairment of cash-generating assets GRAP 103 - Heritage Assets GRAP 104 - Financial Instruments

2. PROPERTy, PLANT AND EQUIPMENT

2.1 INITIAL RECOgNITION

Property, plant and equipment are tangible non-current assets (including infrastructure assets)

that are held for use in the production or supply of goods or services, rental to others, or for

administrative purposes, and are expected to be used during more than one year. Items of prop-

erty, plant and equipment are initially recognised as assets on acquisition date and are initially

recorded at cost.

The cost of an item of property, plant and equipment is the purchase price and other costs

attributable to bring the asset to the location and condition necessary for it to be capable of

operating in the manner intended by the municipality. Trade discounts and rebates are deducted

in arriving at the cost. The cost also includes the necessary costs of dismantling and removing

the asset and restoring the site on which it is located. When significant components of an item

of property, plan and equipment have different useful lives, they are accounted for as separate

items (major components) of property, plant and equipment.

Where an asset is acquired by the municipality for no or nominal consideration (i.e. a non-ex-

change transaction), the cost is deemed to be equal to the fair value of that asset on the

date acquired. Where an item of property, plant and equipment is acquired in exchange for a

non-monetary asset or monetary assets, or a combination of monetary and non-monetary as-

sets, the asset acquired is initially measured at fair value (the cost). If the acquired item’s fair

value was not determinable, it’s deemed cost is the carrying amount of the asset(s) given up.


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Major spare parts and servicing equipment qualify as property, plant and equipment when the

municipality expects to use them during more than one period. Similarly, if the major spare

parts and servicing equipment can be used only in connection with an item of property, plant

and equipment, they are accounted for as property, plant and equipment.

2.2 sUbsEQUENT MEAsUREMENT - COsT MODEL

Subsequent to initial recognition, items of property, plant and equipment are measured at cost

less accumulated depreciation and impairment losses. Land is not depreciated as it is deemed

to have an indefinite useful life.

Where the municipality replaces parts of an asset, it derecognises the part of the asset being

replaced and capitalises the new component. Subsequent expenditure incurred on an asset is

capitalised when it increases the capacity or future economic benefits associated with the as-

set. 2.3 DEPRECIATION AND IMPAIRMENT

Depreciation is calculated on the depreciable amount, using the straight-line method over the

estimated useful lives of the assets. Components of assets that are significant in relation to the

whole asset and that have different useful lives are depreciated separately. The annual depreci-

ation rates are based on the following estimated average asset lives: INFRAsTRUCTURE

Roads and Lights 10-40 COMMUNITy

Buildings 30 Recreational Facilities 30 Cemeteries 30 Halls 30 Libraries 30 Civic Buildings 30 Other assets 15-30 OThER

Buildings 30 Office equipment 5-7 Furniture and fittings 5-10 Emergency equipment 5 Computer equipment 5 Motor Vehicles 7-10 Other assets 4-10


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The residual value, the useful life of an asset and the depreciation method is reviewed annually

and any changes are recognized as a change in accounting estimate in the Standard of Financial

Performance.

The municipality tests for impairment where there is an indication that an asset may be im-

paired. An assessment of whether there is an indication of possible impairment is done at each

reporting date. Where the carrying amount of an item of property, plant and equipment is greater

than the estimated recoverable amount (or recoverable service amount), it is written down im-

mediately to its recoverable amount (or recoverable service amount) and an impairment loss is

charged to the Statement of Financial Performance

2.4 DERECOGNITION

Items of Property, plant and equipment are derecognised when the asset is disposed of or when

there are no further economic benefits or service potential expected from the use of the asset.

The gain or loss arising on the disposal or retirement of an item of property, plant and equip-

ment is determined as the difference between the sales proceeds and the carrying value and is

recognised in the Statement of Financial Performance.

3. INTANgIbLE AssETs


An intangible asset is an identifiable non-monetary asset without physical substance. Examples

include computer software, licenses, and development costs. The municipality recognises an

intangible asset in its Statement of Financial Position only when it is probable that the expected

future economic benefits or service potential that are attributable to the asset will flow to the

municipality and the cost or fair value of the asset can be measured reliably.

“Internally generated intangible assets are subject to strict recogni-

tion criteria before they are capitalised. Research expenditure is never capi-

talised, while development expenditure is only capitalised to the extent that:

• Intangible assets are initially recognised at cost

• Where an intangible asset is acquired by the municipality for no or nominal consideration


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(i.e. a non-exchange transaction), the cost is deemed to be equal to the fair value of that

asset on the date acquired.

• Where an intangible asset is acquired in exchange for a non-monetary asset or monetary

assets, or a combination of monetary and non-monetary assets, the asset acquired is

initially measured at fair value (the cost). If the acquired item’s fair value was not determi-

nable, it’s deemed cost is the carrying amount of the asset(s) given up.


Intangible assets are subsequently carried at cost less accumulated amoritisation and impair-

ments. The cost of an intangible asset is amortised over the useful life where that useful life is

finite. Where the useful life is indefinite, the asset is not amortised but is subject to an annual

impairment test. 3.3 AMORTIsATION AND IMPAIRMENT

Amortisation is charged so as to write off the cost or valuation of intangible assets over their

estimated useful lives using the straight line method. The annual amortisation rates are based

on the following estimated average asset lives:

Computer software 5

The amortisation period and the amortisation method for an intangible asset with a finite useful

life are reviewed at each reporting date and any changes are recognised as a change in account-

ing estimate in the Statement of Financial Performance.

The municipality tests intangible assets with finite useful lives for impairment where there is

an indication that an asset may be impaired. An assessment of whether there is an indication

of possible impairment is done at each reporting date. Where the carrying amount of an item

of an intangible asset is greater than the estimated recoverable amount (or recoverable ser-

vice amount), it is written down immediately to its recoverable amount (or recoverable service

amount) and an impairment loss is charged to the Statement of Financial Performance.


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3.4 DERECOgNITION

Intangible assets are derecognised when the asset is disposed of or when there are no further

economic benefits or service potential expected from the use of the asset. The gain or loss

arising on the disposal or retirement of an intangible asset is determined as the difference be-

tween the sales proceeds and the carrying value and is recognised in the Statement of Financial

Performance.

INVEsTMENT PROPERTy


Investment property includes property (land or a building, or part of a building, or both land or

buildings held under a finance lease) held to earn rentals and/or for capital appreciation, rather

than held to meet service delivery objectives, the production or supply of goods or services, or

the sale of an asset in the ordinary course of operations.

At initial recognition, the municipality measures investment property at cost including transac-

tion costs once it meets the definition of investment property. However, where an investment

property was acquired through a non-exchange transaction (i.e. where it acquired the invest-

ment property for no or a nominal value), its cost is its fair value as at the date of acquisition.

The cost of self-constructed investment property is the cost at date of completion.


Investment property is measured using the cost model. Under the cost model, investment

property is carried at cost less any accumulated depreciation and any accumulated impairment

losses.

Depreciation is calculated on the depreciable amount, using the straight-line method over the

estimated useful lives of the assets. Components of assets that are significant in relation to the

whole asset and that have different useful lives are depreciated separately. The annual depreci-

ation rates are based on the following estimated average asset lives:

Investment property (Buildings) 30

Land Not depreciated


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NON-CURRENT AssETs hELD FOR sALE


Non-current assets and disposal groups are classified as held for sale if their carrying amount

will be recovered through a sale transaction rather than through continuing use. This condition

is regarded as met only when the sale is highly probable and the asset (or disposal group) is

available for immediate sale in its present condition. Management must be committed to the

sale, which should be expected to qualify for recognition as a completed sale within one year

from the date of classification.

5.2 sUbsEQUENT MEAsUREMENT

Non-current assets held for sale (or disposal group) are measured at the lower of carrying

amount and fair value less costs to sell. A non-current asset is not depreciated (or amortised)

while it is classified as held for sale, or while it is part of a disposal group classified as held for

sale.

Interest and other expenses attributable to the liabilities of a disposal group classified as held

for sale are recognised in surplus or deficit.

INVENTORIEs 6.1 INITIAL RECOgNITION

Inventories comprise current assets held for sale, consumption or distribution during the ordi-

nary course of business. Inventories are initially recognised at cost. Cost generally refers to

the purchase price, plus taxes, transport costs and any other costs in bringing the inventories to

their current location and condition. Where inventory is manufactured, constructed or produced,

the cost includes the cost of labour, materials and overheads used during the manufacturing

process.

Consumable stores, raw materials, work-in-progress and finished goods are valued at the lower

of cost and net realisable value. In general, the basis of determining cost is the first-in, first-out

method. Where inventory is acquired by the municipality for no or nominal consideration (i.e. a

non-exchange transaction), the cost is deemed to be equal to the fair value of the item on the

date acquired.


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6.2 sUbsEQUENT MEAsUREMENT

Inventories, consisting of consumable stores, raw materials, work-in-progress and finished

goods, are valued at the lower of cost and net realisable value unless they are to be distribut-

ed at no or nominal charge, in which case they are measured at the lower of cost and current

replacement cost. Redundant and slow-moving inventories are identified and written down in

this way. Differences arising on the valuation of inventory are recognised in the Statement of

Financial Performance in the year in which they arose. The amount of any reversal of any write-

down of inventories arising from an increase in net realisable value or current replacement cost

is recognised as a reduction in the amount of inventories recognised as an expense in the period

in which the reversal occurs.

The carrying amount of inventories is recognised as an expense in the period that the inventory

was sold, distributed, written off or consumed, unless that cost qualifies for capitalisation to the

cost of another asset.

FINANCIAL INsTRUMENTs 7.1 INITIAL RECOgNITION

Financial instruments are initially recognised at fair value. 7.2 sUbsEQUENT MEAsUREMENT

Financial Assets are categorised according to their nature as either financial assets at fair value

through profit or loss, held-to maturity, loans and receivables, or available for sale. Financial lia-

bilities are categorised as either at fair value through profit or loss or financial liabilities carried

at amortised cost (“other”). The subsequent measurement of financial assets and liabilities

depends on this categorisation and, in the absence of an approved GRAP Standard on Financial

Instruments, is in accordance with IAS 39. 7.2.1 INVEsTMENTs

Investments, which include listed government bonds, unlisted municipal bonds, fixed deposits

and short-term deposits invested in registered commercial banks, are categorised as either

held-to-maturity where the criteria for that categorisation are met, or as loans and receivables,

and are measured at amortised cost. Where investments have been impaired, the carrying value

is adjusted by the impairment loss, which is recognised as an expense in the period that the im-

pairment is identified. Impairments are calculated as being the difference between the carrying

amount and the present value of the expected future cash flows flowing from the instrument.


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On disposal of an investment, the difference between the net disposal proceeds and the carry-

ing amount is charged or credited to the Statement of Financial Performance.

7.2.2 TRADE AND OThER RECEIVAbLEs

Trade and other receivables are categorised as financial assets: loans and receivables and are

initially recognised at fair value and subsequently carried at amortised cost. Amortised cost re-

fers to the initial carrying amount, plus interest, less repayments and impairments. An estimate

is made for doubtful receivables based on a review of all outstanding amounts at year-end.

Significant financial difficulties of the debtor, probability that the debtor will enter bankruptcy

or financial reorganisation, and default or delinquency in payments (more than 30 days overdue)

are considered indicators that the trade receivable is impaired. Impairments are determined by

discounting expected future cash flows to their present value. Amounts that are receivable with-

in 12 months from the reporting date are classified as current.

An impairment of trade receivables is accounted for by reducing the carrying amount of trade

receivables through the use of an allowance account, and the amount of the loss is recognised

in the Statement of Financial Performance within operating expenses. When a trade receivable

is uncollectible, it is written off. Subsequent recoveries of amounts previously written off are

credited against operating expenses in the Statement of Financial Performance.

7.2.3 TRADE PAyAbLEs AND bORROWINgs

Financial liabilities consist of trade payables and borrowings. They are categorised as financial

liabilities held at amortised cost, are initially recognised at fair value and subsequently measured

at amortised cost which is the initial carrying amount, less repayments, plus interest.

7.2.4 CAsh AND CAsh EQUIVALENTs

Cash includes cash on hand (including petty cash) and cash with banks (including call

deposits). Cash equivalents are short-term highly liquid investments, readily convertible into

known amounts of cash, that are held with registered banking institutions and are subject to

an insignificant risk of change in value. For the purposes of the cash flow statement, cash and

cash equivalents comprise cash on hand, readily available deposits with banks, net of bank

overdrafts.

Bank overdrafts are recorded based on the facility utilised. Finance charges on bank over-


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draft are expensed as incurred. Amounts owing in respect of bank overdrafts are categorised as

financial liabilities: other financial liabilities carried at amortised cost.

8. UNAUThORIsED ExPENDITURE

Unauthorised expenditure is expenditure that has not been budgeted, expenditure that is not in

terms of the conditions of an allocation received from another sphere of government, munic-

ipality or organ of state and expenditure in the form of a grant that is not permitted in terms

of the Municipal Finance Management Act (Act No.56 of 2003). Unauthorised expenditure is

accounted for as an expense in the Statement of Financial Performance and where recovered, it

is subsequently accounted for as revenue in the Statement of Financial Performance.

9. IRREgULAR ExPENDITURE

Irregular expenditure is expenditure that is contrary to the Municipal Finance Management Act

(Act No.56 of 2003), the Municipal Systems Act (Act No.32 of 2000), the Public Office Bearers

Act (Act No. 20 of 1998) or is in contravention of the Municipality’s supply chain management

policy. Irregular expenditure excludes unauthorised expenditure. Irregular expenditure is account-

ed for as expenditure in the Statement of Financial Performance and where recovered, it is sub-

sequently accounted for as revenue in the Statement of Financial Performance.

10 FRUITLEss AND WAsTEFUL ExPENDITURE

Fruitless and wasteful expenditure is expenditure that was made in vain and would have been

avoided had reasonable care been exercised. Fruitless and wasteful expenditure is accounted

for as expenditure in the Statement of Financial Performance and where recovered, it is subse-

quently accounted for as revenue in the Statement of Financial Performance.

11 PROVIsIONs

Provisions are recognised when the municipality has a present or constructive obligation as a re-

sult of past events, it is probable that an outflow of resources embodying economic benefits will

be required to settle the obligation and a reliable estimate of the provision can be made. Provi-

sions are reviewed at reporting date and adjusted to reflect the current best estimate. Where the

effect is material, non-current provisions are discounted to their present value using a pre-tax


133

discount rate that reflects the market’s current assessment of the time value of money, adjusted

for risks specific to the liability (for example in the case of obligations for the rehabilitation of

land).

The municipality does not recognise a contingent liability or contingent asset. A contingent lia-

bility is disclosed unless the possibility of an outflow of resources embodying economic benefits

is remote. A contingent asset is disclosed where an inflow of economic benefits is probable

Future events that may affect the amount required to settle an obligation are reflected in the

amount of a provision where there is sufficient objective evidence that they will occur. Gains

from the expected disposal of assets are not taken into account in measuring a provision. Pro-

visions are not recognised for future operating losses. The present obligation under an onerous

contract is recognised and measured as a provision.

A provision for restructuring costs is recognised only when the following criteria over and above

the recognition criteria of a provision have been met:

“(a) The municipality has a detailed formal plan for the restructuring identifying at least:

• the business or part of a business concerned;

• the principal locations affected;

• the location, function, and approximate number of employees who will be compensated

for terminating their services;- the expenditures that will be undertaken; and when the

plan will be implemented; and“

(b) The municipality has raised a valid expectation in those affected that it will carry out the re-

structuring by starting to implement that plan or announcing its main features to those affected

by it.

12 LEAsEs

12.1 MUNICIPALITy As LEssEE

Leases are classified as finance leases where substantially all the risks and rewards associated

with ownership of an asset are transferred to the municipality. Property, plant and equipment or

intangible assets subject to finance lease agreements are initially recognised at the lower of the

asset’s fair value and the present value of the minimum lease payments.


134

The corresponding liabilities are initially recognised at the inception of the lease and are meas-ured as the sum of the minimum lease payments due in terms of the lease agreement, dis-counted for the effect of interest. In discounting the lease payments, the municipality uses the interest rate that exactly discounts the lease payments and unguaranteed residual value to the fair value of the asset plus any direct costs incurred.

Subsequent to initial recognition, the leased assets are accounted for in accordance with the stated accounting policies applicable to property, plant, equipment or intangibles. The lease liability is reduced by the lease payments, which are allocated between the lease finance cost and the capital repayment using the effective interest rate method. Lease finance costs are ex-pensed when incurred. The accounting policies relating to derecognition of financial instruments are applied to lease payables. The lease asset is depreciated over the shorter of the asset’s useful life or the lease term.

Operating leases are those leases that do not fall within the scope of the above definition. Operating lease rentals are accrued on a straight-line basis over the term of the relevant lease.

12.2 MUNICIPALITy As LEssOR

Under a finance lease, the municipality recognises the lease payments to be received in terms of a lease agreement as an asset (receivable). The receivable is calculated as the sum of all the minimum lease payments to be received, plus any unguaranteed residual accruing to the munic-ipality, discounted at the interest rate implicit in the lease.

The receivable is reduced by the capital portion of the lease installments received, with the inter-est portion being recognised as interest revenue on a time proportionate basis. The accounting policies relating to derecognition and impairment of financial instruments are applied to lease receivables. Rental income from operating leases is recognised on a straight-line basis over the term of the relevant lease.

REVENUE

13.1 REVENUE FROM ExChANgE TRANsACTIONs

Revenue from exchange transactions refers to revenue that accrued to the municipality directly in return for services rendered / goods sold, the value of which approximates the consideration received or receivable.

Interest revenue is recognised on a time proportion basis.

Revenue from the rental of facilities and equipment is recognised on a straight-line basis over the term of the lease agreement.

Revenue from the sale of goods is recognised when substantially all the risks and rewards in those goods is passed to the consumer.

13.2 REVENUE FROM NON-ExChANgE TRANsACTIONs

Revenue from non-exchange transactions refers to transactions where the municipality received revenue from another entity without directly giving approximately equal value in exchange. Revenue from non-exchange transactions is generally recognised to the extent that the related receipt or receivable qualifies for recognition as an asset and there is no liability to repay the amount.

Revenue from public contributions and donations is recognised when all conditions associated


135

with the contribution have been met or where the contribution is to finance property, plant and equipment, when such items of property, plant and equipment qualifies for recognition and first becomes available for use by the municipality. Where public contributions have been received but the municipality has not met the related conditions, a deferred income (liability) is recog-nised.

Contributed property, plant and equipment is recognised when such items of property, plant and equipment qualifies for recognition and become available for use by the municipality. Revenue from the recovery of unauthorised, irregular, fruitless and wasteful expenditure is based on legislated procedures, including those set out in the Municipal Finance Management Act (Act No.56 of 2003) and is recognised when the recovery thereof from the responsible councillors or officials is virtually certain.

13.3 gRANTs, TRANsFERs AND DONATIONs

Grants, transfers and donations received or receivable are recognised when the resources that have been transferred meet the criteria for recognition as an asset. A corresponding liability is raised to the extent that the grant, transfer or donation is conditional.

The liability is transferred to revenue as and when the conditions attached to the grant are met. Grants without any conditions attached are recognised as revenue when the asset is recognised.

14. bORROWINg COsTs

Borrowing costs that are directly attributable to the acquisition, construction or production of qualifying assets are capitalised to the cost of that asset unless it is inappropriate to do so. The municipality ceases the capitalisation of borrowing costs when substantially all the activities to prepare the asset for its intended use or sale are complete.

It is considered inappropriate to capitalise borrowing costs where the link between the funds borrowed and the capital asset acquired cannot be adequately established. Borrowing costs in-curred other than on qualifying assets are recognised as an expense in surplus or deficit when incurred.

15 RETIREMENT bENEFITs

Defined Contribution Plan

The municipality provides retirement benefits for its employees and councillors Contributions to defined contribution retirement benefit plans are recognised as an expense when employees and councillors have rendered the employment service or served office entailing them to the contributions

16. IMPAIRMENT OF AssETs

The municipality assesses at each reporting date whether there is any indication that an asset may be impaired. If any such indication exists, the municipality estimates the recoverable ser-vice amount of the asset.

Irrespective of whether there is any indication of impairment, the municipality also:


136

- tests intangible assets with an indefinite useful life or intangible assets not yet available for use for impairment annually by comparing its carrying amount with its recoverable amount. This impairment test is performed during the annual period and at the same time every period. If there is any indication that an asset may be impaired, the recoverable service amount is es-timated for the individual asset. If it is not possible to estimate the recoverable service amount of the individual asset, the recoverable service amount of the cash-generating unit to which the asset belongs is determined.

The recoverable service amount of an asset or a cash-generating unit is the higher of its fair value less costs to sell and its value in use.

If the recoverable service amount of an asset is less than its carrying amount, the carrying amount of the asset is reduced to its recoverable service amount. That reduction is an impair-ment loss.

An impairment loss of assets carried at cost less any accumulated depreciation or amortisation is recognised immediately in surplus or deficit. Any impairment loss of a revalued asset is treat-ed as a revaluation decrease.

An impairment loss is recognised for cash-generating units if the recoverable service amount of the unit is less than the carrying amount of the unit. The impairment loss is allocated to reduce the carrying amount of the assets of the unit as follows: - to the assets of the unit, pro rata on the basis of the carrying amount of each asset in the unit.

A municipality assesses at each reporting date whether there is any indication that an impair-ment loss recognised in prior periods for assets may no longer exist or may have decreased. If any such indication exists, the recoverable service amounts of those assets are estimated.

The increased carrying amount of an asset attributable to a reversal of an impairment loss does not exceed the carrying amount that would have been determined had no impairment loss been recognised for the asset in prior periods.

A reversal of an impairment loss of assets carried at cost less accumulated depreciation or am-ortisation is recognised immediately in surplus or deficit. Any reversal of an impairment loss of a revalued asset is treated as a revaluation increase.

17. gOVERNMENT gRANT REsERVE

When items of property, plant and equipment are financed from government grants, a transfer is made from the accumulated surplus/(deficit) to the Government Grants Reserve equal to the Government Grant recorded as revenue in the Statement of Financial Performance in accordance with a directive (budget circular) issued by National Treasury.

When such items of property, plant and equipment are depreciated, a transfer is made from the Government Grant Reserve to the accumulated surplus/(deficit). The purpose of this policy is to promote community equity and facilitate budgetary control by ensuring that sufficient funds are set aside to offset the depreciation charges that will be incurred over the estimated useful life of the item of property, plant and equipment financed from Government Grants.

When an item of property, plant and equipment financed from government grants is disposed, the balance in the GovernmentGrant Reserve relating to such item is transferred to the accumu-lated surplus/(deficit)


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NgAKA MODIRI MOLEMA DIsTRICT MUNICIPALITyNOTEs TO ThE FINANCIAL sTATEMENTs


2011 2010R R

1. CASH AND CASH EQUIVALENTSCash and cash equivalents consist of the following:Cash at bank 23 993 118 (99 039 382) Call Accounts 178 608 834 162 915 536

202 601 952 63 876 154

The Municipality has the following bank accounts: -

Current Account (Primary Bank Account)

First National Bank : Account Number 529 100 867 95

Cash book balance at beginning of year (99 039 382) (35 072 948)

Cash book balance at end of year 23 993 118 (99 039 382)

Bank statement balance at beginning of year 17 765 008 22 556

Bank statement balance at end of year 37 314 401 17 765 008

Cash on hand - -

Total cash and cash equivalents 202 601 952 63 876 154

Total bank overdraft -

Call Accounts 178 608 834 162 915 449

Detail of InvestmentsInvestec 5 526 116 - Nedbank: Account no 7881001518 16 519 204 15 842 449 FNB 1: Account no 62103688969 - 27 765 004 FNB 2: Account no 62046444741 29 924 330 507 344 ABSA 1: Account no 6064362745 92 252 89 770 ABSA 2: Account no 7064362660 700 550 675 799 ABSA 3: Account no 160432-2201-01 202 803 196 773 AIMS: Account no 27004 1 458 870 1 398 984 Momentum 1: Account no PP022502593 - 21 652 566 Momentum 2: Account no PP022502587 124 184 708 94 786 760

178 608 834 162 915 449

No investments were pledged as security for any funding facilities of the Council


138



Note 2011 2010

R R

2 Other reCeIVaBLeS FrOM NON-eXChaNGe traNSaCtIONS

Other debtors 7 156 953 3 970 778

Provision for doubtful debts (6 575 016) (1 059 658)

Total Other Debtors 581 937 2 911 121

Reconciliation of the doubtful debt provision

Balance at beginning of the year (1 059 658) (3 211 030)

Contributions to provision (5 515 358) -

Doubtful debts written off against provision - -

Reversal of provision - 2 151 372

Balance at end of year (6 575 016) (1 059 658)

3 INVeNtOrIeS

Opening balance of inventories: 4 653 453 3 315 929

Consumable stores - at cost 446 613 235 466

Maintenance materials - at cost 4 206 840 3 080 463

Movement for the year: 1 531 009 2 868 533

Consumable stores 253 941 465 088

Maintenance materials 1 277 067 2 403 445

Write-down / (reversal of write-down) to Net Replacement Value (NRV) or Net Replacement Cost (NRC):

- -

Consumable stores - -

Maintenance materials - -

Closing balance of inventories: 6 184 462 4 653 453

Consumable stores 700 554 446 613

Maintenance materials 5 483 907 4 206 840

No inventory was pledged as security

Where necessary specific provision is made for obsolete stock

4 PREPAYMENTS

Prepaid expenses 1 476 279 44 430 140

A prepaid deposit was paid on movable assets, delivery will only take place after year-end


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tions

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t/Rev

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tion

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ated

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sses

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irmen

t lo

ss/R

ever

sal o

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ss -

-

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sfer

s -

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e 20

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pairm

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sses

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(10

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834

) (10

314

834

)

Ref

er to

App

endi

x A

for

mor

e de

tail

on p

rope

rty,

pla

nt a

nd e

quip

men

t

The

Mun

icip

ality

has

tak

en a

dvan

tage

of th

e tran

sitio

nal p

rovi

sion

s se

t ou

t in

GRA

P 17

- D

irect

ive

4. T

hese

tra

nsiti

onal

pro

visi

ons

are

appl

ied

on a

ll in

fras

truc

ture

, co

mm

unity

ass

ets

and

othe

r as

sets

pre

viou

sly

not re

cogn

ised

as

wel

l as

the

rele

vant

cap

ital c

omm

itmen

ts. Th

e m

unic

ipal

ity is

in the

pro

cess

of va

luin

g al

l the

se a

sset

s an

d ca

pita

l com

mitm

ents

iden

tifie

d (n

ot y

et m

easu

red)

an

d w

ill rec

alcu

late

the

tot

al v

alue

and

acc

umul

ated

dep

reci

atio

n on

ce thi

s ex

erci

se h

as b

een

com

plet

ed b

y 30

Jun

e 20

12 to

ensu

re c

ompl

ianc

e w

ith the

mea

sure

men

t cr

iteria

set

out

in G

RA

P 17

. A

t pr

esen

t th

e va

lue

of the

se a

sset

s an

d ca

pita

l com

mitm

ents

are

incl

uded

at pr

ovis

iona

l am

ount

s.

In ter

ms

of G

RA

P 17

man

agem

ent as

sess

ed the

res

idua

l val

ue a

nd u

sefu

l life

of al

l pro

pert

y, p

lant

and

equ

ipm

ent. F

or the

per

iod

unde

r re

view

the

res

idua

l val

ues

of a

ll pr

oper

ty, pl

ant an

d eq

uip-

men

t (e

xcep

t fo

r m

otor

veh

icle

s) w

ere

asse

ssed

at ze

ro, as

the

eco

nom

ic li

fe o

f th

ese

asse

ts a

re g

reat

er tha

n th

e us

eful

life

.


140

Ng

AK

A M

OD

IRI

MO

LEM

A D

IsTR

ICT

MU

NIC

IPA

LITy

NO

TEs

TO T

hE

FIN

AN

CIA

L sT

ATE

MEN

TsFO

R T

hE

yEA

R E

ND

ED 3

0 jU

NE

2011

5.2

Rec

onci

liatio

n of

Car

ryin

g V

alue

Land

Bui

ldin

gsIn

frast

ruct

ure

Com

mun

ityH

erita

geO

ther

Ass

ets

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l

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as a

t 1 Ju

ly 2

009

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alua

tion

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t los

s/R

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as a

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er to

App

endi

x A

for m

ore

deta

il on

pro

perty

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nt a

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quip

men

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** D

ue to

the

first

tim

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plem

enta

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from

IMFO

to G

RA

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es a

nd m

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or 2

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09 w

as n

ot a

vaila

ble

to re

cons

truct

this

ana

lysi

s


141



2011 2010

R R

6 TRADE AND OThER PAyAbLEs FROM ExChANgE TRANs-ACTIONs

Trade creditors 87 032 722 15 902 870

Accrual for leave pay 2 992 111 2 498 906

Total creditors 90 024 833 18 401 776

7 VAT RECEIVAbLE

VAT receivable 53 971 636 43 300 484

Total VAT receivables 53 971 636 43 300 484

VAT is payable on the receipts basis. VAT is paid over to SARS only once payment is received from debtors.

8 PROVIsIONs

Provision for Bonus 2 200 578 1 748 525

Total Provisions 2 200 578 1 748 525

The movement in bonus provision are reconciled as follows:

Opening balance 1 748 525 1 269 571

Contributions to provision 452 053 478 954

Closing balance 2 200 578 1 748 525


142

Ngaka Modiri Molema District MunicipalityNOTES TO THE FINANCIAL STATEMENTS


2011 2010

r r

9 UNSpeNt CONDItIONaL GraNtS aND reCeIptS

9.1 Unspent Conditional Grants from other spheres of Government

Finance Management Grant (FMG) -

Municipal Systems Improv. Grant (IDP) 689 582 689 582

Water (DWAF) 875 900 -

Municipal Infrastructure Grant 38 183 140 13 571 705

SETA 476 732 397 316

Popo Molefe Hall 2 254 897 2 254 897

DBSA Bucket Eradication Programme 1 415 538 1 415 538

IDT-Call centre 12 210 526 -

DPLG/DBSA 23 300 232 1 817 043

Disaster Management 154 998 154 999

total Unspent Conditional Grants and receipts 79 561 545 20 301 079

Non-current unspent conditional grants and receipts - -

Current portion of unspent conditional grants and receipts 79 561 545 20 301 079

See Note 12 for reconciliation of grants and receipts. These amounts are invested in ring-fenced investment until utilised.

10 reNtaL OF FaCILItIeS aND eQUIpMeNt

Rental of Equipment 6 667 15 561

Total rentals 6 667 15 561

11 INtereSt earNeD - eXterNaL INVeStMeNtS

External Investments 14 305 335 14 998 780

total interest 14 305 335 14 998 780

The interest includes interest received on investment accounts and the main bank account


143


for the year ended 30 June 2011Note 2011 2010

r r12 GOVerNMeNt GraNtS aND SUBSIDIeS

Equitable Share 12.1 315 957 727 259 788 135 Finance Management Grant 12.2 1 000 000 1 136 899 Municipal Systems Improv. Grant (IDP) 12.3 7 695 000 1 004 989 Water (DWAF) 12.4 30 939 000 36 515 200 Municipal Infrastructure Grant 12.5 114 626 565 118 055 463 IDT Grant 12.6 15 789 474 - Disaster Management Grant 12.7 - 172 501 DPLG (Fire Vehicle) 12.8 - 1 682 957 DDLG & TA (DBSA) 12.9 - 884 615 Public Works Incentive Grant 12.10 - 275 700 Popo Molefe Hall 12.11 - - Bucket Eradication 12.12 - - total Government Grant and Subsidies 486 007 766 419 516 459

12.1 equitable ShareThis grant is used to fund the operations of the municipality in accordance with the approved MTREF budget.

315 957 727 259 788 135

12.2 Finance Management Grant

Balance unspent at beginning of year - (136 899) Current year receipts (1 000 000) (1 000 000) Conditions met - transferred to revenue 1 000 000 1 136 899 Conditions still to be met - remain liabilities (see note 10) - - This grant is utilised to fund the internship costs

12.3 Municipal Systems Improv. Grant (IDp)

Balance unspent at beginning of year (689 582) (394 571) Current year receipts (7 695 000) (1 300 000) Conditions met - transferred to revenue 7 695 000 1 004 989 Conditions still to be met - remain liabilities (see note 10) (689 582) (689 582) This grant is utilised to fund performance management costs

12.4 Water (DWAF)

Balance unspent at beginning of year - (2 239 700) Current year receipts (30 939 000) (36 515 200) Conditions met - transferred to revenue 30 063 100 36 515 200 Overspent - transferred to expenditure 2 239 700 Conditions still to be met - remain liabilities (see note 10) (875 900) - This grant is utilised to fund capital and operational water expense projects


144



Note 2011 2010r r

12.5 Municipal Infrastructure Grant

Balance unspent at beginning of year (13 571 705) (12 573 168) Current year receipts (139 238 000) (119 054 000) Conditions met - transferred to revenue 114 626 565 118 055 463 Conditions still to be met - remain liabilities (see note 10) (38 183 140) (13 571 705) This grant is utilised to fund capital projects in the community

12.6 SETABalance unspent at beginning of year (397 316) - Current year receipts (79 416) (397 316) Conditions met - transferred to revenue - - Conditions still to be met - remain liabilities (see note 10) (476 732) (397 316) This fund is utilised to fund skills development costs

12.7 Disaster Management GrantBalance unspent at beginning of year (154 998) - Current year receipts - (327 499) Conditions met - transferred to revenue - 172 501 Conditions still to be met - remain liabilities (see note 10) (154 998) (154 998) This grant is used to fund disaster costs incurred by storms

12.8 DPLG/DBSABalance unspent at beginning of year (1 817 043) - Current year receipts (21 483 189) (3 500 000) Conditions met - transferred to revenue - 1 682 957 Conditions still to be met - remain liabilities (see note 10) (23 300 232) (1 817 043)

12.9 IDT-Call CentreBalance unspent at beginning of year - - Current year receipts (28 000 000) (884 615) Conditions met - transferred to revenue 15 789 474 884 615 Conditions still to be met - remain liabilities (see note 10) (12 210 526) - This grant is utilised to develop groundwater resources


145


for the year ended 30 June 20112011 2010

r r

12.10 public Works Incentive GrantBalance unspent at beginning of year - Current year receipts - (275 700) Conditions met - transferred to revenue - 275 700 Conditions still to be met - remain liabilities (see note 10) - - This grant is received based on the EPWP incentive grant

12.11 popo Molefe hallBalance unspent at beginning of year (2 254 897) (2 254 897) Current year receipts - - Conditions met - transferred to revenue - - Conditions still to be met - remain liabilities (see note 10) (2 254 897) (2 254 897)

12.12 Bucket eradicationBalance unspent at beginning of year (1 415 538) (1 415 538) Current year receipts - - Conditions met - transferred to revenue - - Conditions still to be met - remain liabilities (see note 10) (1 415 538) (1 415 538)

13 Other IncomeInternal audit shared service 366 248 3 575 280 Sale of water 2 715 763 1 753 562 Clearance certificates - 2 150 000 Accomodation - - Other 1 129 588 2 064 874

4 211 599 9 543 716

14 eMpLOYee reLateD COStS

Employee related costs - Salaries and Wages 51 706 867 38 972 508 Employee related costs - Pensions 10 127 316 13 660 220 Travel, motor car, accommodation, subsistence and other allowances

3 270 405 4 836 157

Housing benefits and allowances 174 922 - Overtime payments 5 466 437 1 115 445 Performance and other bonuses 3 975 019 3 423 164 Long-service awards 221 001 993 408 Other employee related costs 5 032 918 8 962 752 Total Employee Related Costs 79 974 885 71 963 654


146



r r

14 eMpLOYee reLateD COStS - CONtINUeD

remuneration of the Municipal Manager

Annual Remuneration 382 898 486 436

Acting Allowance - 293 860

Performance- and other bonuses - -

Travel, motor car, accommodation, subsistence and other allow-ances

- 278 825

Contributions to UIF, Medical and Pension Funds 47 168 1 497

Other employee related costs 197 695 46 119

Total 627 761 1 106 738

Remuneration of the Chief Finance Officer


Acting Allowance - 195 844



- 207 881



total 707 815 1 084 187

2011

remuneration of Individual executive Directors Community Services

Corporate Services

r r




- -



total 891 471 732 321

remuneration of Individual executive Directors Municipal Manager's Office

Mayor's Office

pMU

r r r

Annual Remuneration 707 406 163 411 487 409

Performance- and other bonuses


Contributions to UIF, Medical and Pension Funds 1 497 374 44 647

Other employee related costs 314 596 79 940 192 543

total 1 023 499 243 725 724 600


147



R R

14 eMpLOYee reLateD COStS - CONtINUeD

2011remuneration of Individual executive Directors technical Services Budget Control

manager (acting CFO)

acting audit executive

r r r

annual remuneration 444 813 - 404 576 Acting Allowance - - - Performance- and other bonuses - - - Travel, motor car, accommodation, subsistence and other allowances

- - -

Contributions to UIF, Medical and Pension Funds

35 615 - 40 060

Other employee related costs 172 221 - 201 728 total 652 649 - 646 364

Municipal Manager Chief Financial Officer

Senior Man-agers

r r r2010Annual Remuneration 1 106 738 1 084 187 3 341 210 Travel, motor car, accommodation, subsistence and other allowances

- - -

total 1 106 738 1 084 187 3 341 210

15 reMUNeratION OF COUNCILLOrS 2011 2010

Executive Mayor 558 823 519 858 Speaker 379 088 392 709 Executive Committee Members 3 375 364 3 536 877 Councillors 2 261 337 2 369 544 Councillors’ pension and medical aid contribu-tions

650 668 681 803

Other Allowances 16 701 17 500 total Councillors’ remuneration 7 241 981 7 518 291

In-kind BenefitsThe Executive Mayor, Speaker and Executive Committee Members are full-time. Each is provided with an office and secretarial support at the cost of the Council.

The Executive Mayor has use of the Council owned vehicle for official duties.


148



2011 2010R R

16 DepreCIatION aND aMOrtISatION eXpeNSe

Property, plant and equipment 5 285 603 5 029 231 total Depreciation and amortisation 5 285 603 5 029 231

17 CONtraCteD SerVICeS

Contracted services for:Asset Management 444 175 558 842 Drinking Water Quality Manag 205 224 152 990 Internet & Satelite Services 240 301 329 963 Laundry Service - 13 738 Master Plan - Roads 6 832 261 4 781 517 Master Plan Development - St 3 305 976 4 001 854 Master Plan - Disaster - 401 548 Master Plan Development - Se 223 632 1 141 752 Security Services 2 553 754 3 947 071 Waste Water Treatment Works 8 825 896

22 631 219 15 329 275

18 repaIrS aND MaINteNaNCe

Repairs and maintenance 18 768 315 18 977 088 18 768 315 18 977 088

19 GraNtS aND SUBSIDIeS paID

Grants to local municipalities 38 025 845 - Botshelo Water - Operating S 33 871 283 33 355 000 Municipal Health & Fire Serv 25 730 981 7 980 701 total Grants and Subsidies paid 97 628 109 41 335 701


149



r r

20 GeNeraL eXpeNSeS

Included in general expenses are the following:-

Accommodation 1 513 281 1 717 719

Advertisement 1 345 287 1 119 585

Art And Craft - 8 100

Bank Charges 1 380 419 2 290 598

Bursaries 493 165 60 150

Books And Periodicals 1 370 20 554

Cadastral Surveys 426 426 343 616

Communicators Forum - 5 600

Compensation Commissioner - 546 939

Computer Software And Progra 191 816 128 276

Conferences & Seminars 2 126 559 314 266

Consultants Fees 3 997 607 4 997 954

Corporate Identity Programme - 215 983

Cutlery 15 284 7 933

Computer Services - It Proje - 1 643 116

Detergents 355 004 196 978

Disaster Management Assistan 2 165 912 906 690

Drought Relief Tankering 32 968 732 13 465 582

Electricity 448 167 277 493

Employee Assistance Programm 156 672 148 394

External Audit Fees 2 854 087 1 406 162

Employment Equity 19 426 6 539

Finance Management Grant 4 645 1 139 000

Fuel & Oil Vehicles 2 343 884 2 105 202

Groceries - Guest House - 6 977

Hiv/Aids - -

Idp Review 987 858 1 004 989

Insurance General 866 355 518 209

Insurance Vehicles - 8 772

It Consumables - 138 544

Led Support Fund 3 217 664 762 260

Legal Expenses 5 909 844 4 364 955

Licencing Vehicles 179 570 176 884

Membership Fees 633 432 519 069

Materials & Stock - 105 047

Municipal Health Services - 6 653 799

Occupational Health Safety 40 945 181 902

Operating Water Grant 2 534 370 13 932 336

Other Expenses - 170

Performance Management Syste 600 000 38 067

Postage And Telegrams 7 042 12 781

Printing And Stationery 961 231 754 077


150



2011 2010

r r

20 GeNeraL eXpeNSeS - CONtINUeD

Promotional Material/Corpora 28 719 52 165

Protective Clothing 584 151 36 810

Public Participation Program 1 000 931 557 038

Publications And Journals 196 507 105 680

Preparation For 2010 World C 11 980 6 812 147

Plant Hire - 739 627

Rates And Taxes 271 359 489 527

Refreshments 933 460 1 008 227

Rental Of Equipment - 82 889

Rental Office Automation 57 738 66 613

Rental Office Buldings 521 747 559 917

Recruitment Costs - Corporat 14 913 186 132

Skills Development Levy 389 602 784 884

Special Projects 3 007 929 186 132

Strategic Planning 124 605 784 884

Subsistance And Travelling E 2 561 890 1 825 563

Sponsorships 87 141 289 619

Sports Arts And Culture 190 207 33 630

Telephone 3 036 652 2 613 842

Tourism Events 178 444 170 175

Training/Development Council 86 200 117 895

Training/Development Employe 1 052 516 1 281 928

Other expenses 22 098 522 -

Quick wins 20 177 446 -

Training - Livestock Product - 82 200

Uniforms 81 391 202 828

Water Indaba 13 611 37 493

Water Services (Fbw) 16 133 690 18 370 097

141 587 405 100 038 985


151



2011 2010

r r

21 CaSh GeNerateD BY OperatIONS

Surplus/(deficit) for the year 119 203 058 176 175 491

Adjustment for:-

Depreciation and amortisation 5 285 603 5 029 231

Prior year retained earnings adjustment - -

Earmarked funds credit against trust funds - -

Other non-cash item - -

Operating surplus before working capital changes: 124 488 661 181 204 722

(Increase)/decrease in other receivables 2 329 184 7 708 339

(Increase)/decrease in inventories (1 531 009) (1 337 524)

(Increase)/decrease in VAT receivable (10 671 152) (29 448 388)

(Increase)/decrease in Prepayments 42 953 862 (44 430 140)

Increase/(decrease) in provision - current 452 053 (2 118 659)

Increase/(decrease) in conditional grants and re-ceipts 59 260 465 1 286 308

Increase/(decrease) in trade payables 71 623 054 636 194

(Increase)/decrease in long term investments

Cash generated by/(utilised in) operations 288 905 118 113 500 852


152

Ngaka Modiri Molema District MunicipalityNOteS tO the FINaNCIaL StateMeNtS


2011 2010

r r

22 CaSh aND CaSh eQUIVaLeNtS

Cash and cash equivalents included in the cash flow statement com-prise the following:

Call Accounts 178 608 834 162 915 536

Bank balances and cash 23 993 118 (99 039 382)

Net cash and cash equivalents (net of bank overdrafts) 202 601 952 63 876 154

23 UNaUthOrISeD, IrreGULar, FrUItLeSS aND WaSteFUL eXpeNDItUre DISaLLOWeD

23.1 Unauthorised expenditure

Reconciliation of Unauthorised expenditure expenditure

Opening balance - 580 969 580 969

First National Bank 360 000 360 000

Mayor’s credit card 220 969 220 969

Unauthorised expenditure current year

Condoned or written off by Council -

Contravention of supply chain policy 77 006 914 -

Unauthorised expenditure awaiting condonement 77 587 883 580 969

Unauthorised expenditure for the current year relates to amounts over-spent on the budget

23.2 Irregular, Fruitless and Wastefull expenditure

Reconciliation of fruitless and wasteful expenditure

Opening balance - 16 405 184 16 405 184

Fruitless and wasteful expenditure current year 423 027 -

Irregular expenditure-Transactions where supply chain policy not ad-hered to.

149 254 243 -

Condoned or written off by Council - -

To be recovered – contingent asset - -

Fruitless and wasteful expenditure awaiting condonement 166 082 454 16 405 184


153



2011 2010

r r

24 aDDItIONaL DISCLOSUreS IN terMS OF MUNICIpaL FINaNCe MaNaGeMeNt aCt

24.1 audit fees

Opening balance - - Current year audit fee 2 644 074 2 351 723 Amount paid - current year (2 644 074) (2 351 723) Amount paid - previous years - - Balance unpaid (included in payables) - -

24.2 Vat

VAT input receivables are shown in note 7. All VAT re-turns have been submitted by the due date throughout the year.

24.3 paYe, UIF and SDL

Opening balance - Current year movementCurrent year payroll deductions 14 072 813 13 077 088 Amount paid - current year (14 072 813) (13 076 125) Amount paid - previous yearsBalance unpaid (included in receivables) - 963

24.4 pension and Medical aid Deductions

Opening balanceMovement - Current yearCurrent year payroll deductions and Council Contribu-tions

15 273 740 21 804 958

Amount paid - current year (15 273 740) (21 424 232) Amount paid - previous yearsBalance unpaid (included in payables) - 380 726

24.5 Non-Compliance with Chapter 11 of the Municipal Finance Management act

No non-compliance with Chapter 11 of the MFMA


154



2011 2010

r r

25.1 Commitments in respect of capital expenditure

- Approved and contracted for 121 262 168 108 962 232

Infrastructure 121 262 168 108 962 232

- Approved and not yet contracted for - 369 238 163

Infrastructure - 369 238 163

Total 121 262 168 478 200 395

This expenditure will be financed from:

- Government Grants 121 262 168 478 200 395

- Own resources - -

121 262 168 478 200 395

The Municipality has taken advantage of the transitional provisions set out in GRAP 17 - Directive 4. These transi-tional provisions are applied on all infrastructure assets and infrastructure capital commitments. The municipality is in the process of valuing all infrastructure assets and capital commitments and will recalculate the total value and accumulated depreciation once this exercise has been completed by 30 June 2012 to ensure compliance with the measurment criteria set out in GRAP 17. At present the value of these infrastructure assets and capital commit-ments are included at provisional amounts.

26 OperatING LeaSeS

At the reporting date the entity has outstanding commitments under operating leases which fall due as follows:

Operating leases - lessee

Within one year 515 720 419 790

In the second to fifth year inclusive -

After five years -

tOtaL 515 720 419 790

Total future minimum sublease payment expected to be received under non-cancellable sublease

- 419 790

Operating Leases consists of the following:Operating lease payments represent rentals payable by the municipality for certain of its office properties. Leases are negotiated for an average term of three years and rentals are fixed for an average of two years. No contingent rent is payable.

27 retIreMeNt BeNeFIt INFOrMatION

27.1 Defined contribution plan

An amount of R 10,513,204 was contributed by Council in respect of Councillors and employees retirement fund-ing. These contributions have been expensed and are included in employee related costs for the year.


155



2011 2010

r r

28 CONtINGeNt LIaBILItY

28.1 Mvula trust 1 900 000 1 900 000

Mvula Trust made a claim against the Council amounting to R1 900 000. The claim is based on Phase 2 of project, to erect toilets at schools in the district, of which Mvula Trust was only appointed for Phase 1 of the project. The council has made a counterclaim amounting to R 1 625 928 against Mvula Trust for the work not completed under Phase 1. Mvula Trust and the Council await for the court date, however the Councils legal representative has indicat-ed that the chances for Mvula Trust's claim to succeed are remote.

28.2 Boitumelo e. plaatjie Vs the Municipality 4 150 000 4 150 000

In July 2006 at the property of the Municipality (corner First Street and Carrington Road, Mafikeng), the Plaintiff tripped over a hose-pipe lying across a foot path left by an employee of the Municipality, causing her to fall and sus-tain severe personal injuries. She, therefore made claims amounting to R4 150 000 against the Municipality.

28.3 Fresh harvest Investment (pty) Ltd Vs the Municipality 700 000 700 000

In November 2007, Fresh Harvest was appointed by the municipality to conduct two feasibility studies for establish-ing a regional fresh produce market, i.e. Phase 1 and Phase 2. In terms of the agreement reached by the two par-ties, the Municipality was obliged to pay Fresh Harvest R1 700 000 at the commencement of each project. Based on an agreement reached in August 2008 when Phase 2 was delivered, payment of the balance of R700, 000.00 was to be made after the Municipality’s financial budget review in February 2009. Subsequent to February 2009, no payment has been made resulting in Fresh Harvest making a claim against the Municipality.

28.4 Big eye Investments 552 BK Vs the Municipality 953 827 953 827

From April 2008 to August 2009, the municipality received hospitality services including but not limited to catering services, accommodation and facility rental from Big Eye Investements 552 BK trading as Kleinsimonsvlei Guest House amounting to R953,827.40, being the amount that is due. Interest will be charged at the rate of 2% (two percent) per month calculated from 31 August 2009 to date of final payment of the capital amount.

28.5 Bonthuys, hB Vs the Municipality 650 000 650 000

The Plaintiff, HB Bonthuys was appointed as the Executive Manager: Corporate Services and resigned and instituted a claim for compensation for the remainder of her contract which amounted to R650,000.00 plus interest claiming constructive dismissal.

28.6 eric Louw attorneys Vs the Municipality 171 179 171 179

In October 2009, action against the municipality was instituted for expences incurred by the Plaintiff in appointing senior and junior counsel to provide legal services to the municipality at the municipality's special instance and re-quest. Inform the municipality further that if it disputes the claim and wishes to defend the action it shall within 10 days of the service upon it of this summons file.


156



2011 2010

r r

28.7 Youth Black Empowerment Vs the Municipality 23 000 23 000

In November, the applicant made an application for payment for services rendered to the municipality to the value of R23,000.00 plus interest. Youth Black Empowerment alleges that they were commissioned by the Mayor of Ramotshere-Moiloa Local Municipality to develop a business plam for the youth in the area of Ntsweletsoku, and instucted to work with NMMDM's Regional Manager: Lehurutshe. The municipality is refuting the averments stat-ing that no contract was entered into with Youth Black Empowerment.

28.8 Monarch Security Vs the Municipality 4 451 001 4 451 001

The applicant was appoined to provide the security service to the municipality. The applicant's service were termi-nated during the turmoil in the institution. Monarch Security issued a claim against the municipality amounting to R4,451.007.96 for the remainder of the contract.

28.9 Ramphele, TDH Vs the Municipality 3 400 000 5 526 116

The applicant was charged and dismissed by the municipal council for certain irregularities that occurred whilst he was the municipal manager. Action was instituted against the municipality for the unfair dismissal of Mr. Ramphele, claiming proper dismissal procedures were not followed. This amount was paid into an attorneys' trust account pending the court's final judgement. Mr Ramphele won the case a settlement amount of R3,550,000 was paid to him.

28.10 Mostemme, ET Vs the Municipality 335 731 335 731

In June 2010, action against the municipality was instituted for the unfair dismissal of then Acting Municipal Manager Elie Tsietsi Motsemme. The municipality is scheduled to pay an amount equal to 6.50 months salary to the Plaintiff in full and final settlement of the claim of the Plaintiff against the municipality resulting to an amount of R550,613.70 less tax amounting to R223,821.20 that needs to be deducted form the gratuity/lump sum pay-ment.

28.11 SAMWU OBS, MAKGOANA AND 70 OTHERS Vs the Munic-ipality

-

The applicant is the union representing the employees from the fire services within the municipality. The munici-pality entered into an agreement, where the employees within the fire service were to be given fifty percent of the annual income as a shift allowance. The union issued a claim against the municipality for breach of contract.

28.12 D H TSHOLETSANE/NMMDM (Third Party Claim)

380 000.00 -

Collision occured between the motor vehicle owened by Dineo Tsjolotsane and a motor vegicle driven by Mr.James. Tshekiso and it is alledged that the so cause of the collision was the negligence of the driver of the driver of the Municipal vehicle. The plaitiff is there suing the Municipality foe damages suffered. claim is refferd and is currently handled by Municipalities insurance company-Alexander Forbes. all the documents are with the insurer and we are still waiting to hear from them.


157



2011 2010

r r

2 235 379 -

A civil claim for damages is instituted against the municipality due to an alleged negligence by the municipal em-ployees and /or its agents, who set alight the litter in the public park adjacent to the property of the plaintiff, and a string wind carried the fire onto the thatch roof of the property. The house of the Plaintiff was allegedly totally burnt down by such fire. to date neither information nor evidence has come forth that links the municipality with a sad activity except the news paper article confirming that on the 17th and 18th of July 2010 NMMD was in a cleaning campaign marathon with Mafikeng Local Municipality, Mafikeng Residents Commitee and the NW Provin-cial Legislature. for now it is not clear whether we do have a case or not, but according to the records at hand the applicant has no case.

28.14 OKAENG MOSEKI/NMMDM(Third Part Claim)

193 551 -

An accident occured between a vehicle driven by an employee of NMMDM wothin the scope of his employment and that of the plaintiff.The plaintiff alleges that he suffered damages due to the negligence of the municipal employee.The matter is handled by the Municipal Insurance company-alexander Forbes. All the documents are in position of the insurers and we are waiting fpor them . An access payment of R3000.00 has been paid the minic-ipality and the third party is due to receive his claim from the insurance underwritters.

28.15 Portia Semenya/NMMDM

5 000 000 -

Plaintiff has issued a notice to institute a claim for defemation against the Municipality and the Executive Mayor. Request for further particulars have been issued to Motaung Inc through an email. It should however be noted that their telephone and fax line were not working properly and we have left several messages and even called but without success. Eventually an email was send to them in requisition of further particulars and to date nothing has come forth. To date we are unable to determine the weight of the case because we do not know whats in their possession.

28.16 Van Standen & Associates/NMMDM

24 221 -

Plaintiff entered into an agreement with the Municipality which the plantiff would provide electronic monitoring counter measures to the Municipal offices and the defendant is in breach of the aforesaid agreement due to non payment. Summons issued against the Municipality. Arequest for more informayion from the Plantiff is sought. To date no information has been received as requested. Noting that the Municipality was disputing the existence of any contract between the parties it is not clear whether the case is water tied or not.

28.17 Geldenhys & 9 Others/NMMDM

260 200 -

Plaintiff is suing the Municipality for an alleged breach of agreement. The municipality has filed a notice of intention to defend the matter in court.


158



29 RELATED PARTIES

Members of key management - Section 57 No related party transactions oc-currred for the year

Municipal Manager (Acting) Mr KJ Mojaki

Chief Financial Officer (Acting ) Mr MW Molokele

Corporate Services Executive Manager Ms C C Malefo

Executive Manager: Technical Services (Acting) Mr P Nthutang

Executive Manager: PMU Mr C Malimabe

Exec Manager: Mayor's office Mr L Modise

Executive Manager: Community Services Exec Manager Ms K S Mbali

Audit Executive Ms T G Motswenyane

Compensation to councillors and other key management (refer to note 14 & 15)

30 EVENTS AFTER REPORTING DATE

at 30 June 2011

Non-adjusting events

1. The following contracts were entered into after reporting date but before annual financial statements were authorised for issue:

MDDC R2 558 331

Dada Motors Mafikeng R917 256

MRL Incorporated R589 950

R4 065 537

2. Mzansi Tikologo transport cc was appointed by the Municipality to supply truck tractor and folding gooseneck lowbed semi trailer during the 2009/2010 financial year and the Municipality subsequently disputed their ap-pointment. Mzansi Tikologo transport then took the Municipality to court. An out of court settlement was reached during the 2011/2012 financial year. The amount involved was R 2 413 768.


159



31 KeY SOUrCeS OF eStIMatION UNCertaINtY aND JUDGeMeNtS

The following areas involve a significant degree of estimation uncertainty:

the useful lives and residual values of property, plant, and equipment

In accordance with GRAP 17.61 the municipality implemented an accounting policy to ensure that the residual value and the useful life of assets are reviewed at least at each reporting date

The carrying value of assets at year end, subject to the annual review is R330 167 427

Provision for doubtful debts

Management has an accounting policy in place to provide for the bad debts.

The policy requires individual assessment of long outstanding debtors

The carrying value of the provision for bad debt 2011: R 5 515 358 R 1 059 657

The carrying value of the provision for bad debt 2010 R 1 059 657 R 1 059 657

No bad debts written off for 2010. Bad debts recovered amounted to : R 0

32 rISK MaNaGeMeNt

32.1 Maximum credit risk exposure

Credit risk consists mainly of cash deposits, cash equivalents and trade debtors. The municipality only deposits cash with major banks with high quality credit standing and limits exposure to any one counter-party.

The municipality does not render any services to the community and therefore the credit risk exposure is assessed as low.

Other receivables comprise a widespread customer base. Management evaluates credit risk relating to customers on an ongoing basis. If customers are independently rated, these ratings are used. Otherwise, if there is no inde-pendent rating, risk control assesses the credit quality of the customer, taking into account its financial position, past experience and other factors.

Financial assets exposed to credit risk at year end were as follows:

Current Accounts and Call Accounts R197 137 916 R63 876 154

Trade and other receivables R581 937 R2 911 121

These balances represent the maximum exposure to credit risk.


160



2011 2010

r r

32.2 Liquidity risk

The municipality’s risk to liquidity is a result of the funds available to cover future commitments. The municipality manages liquidity risk through an ongoing review of future commitments and credit facilities.

Because of levels of creditors and no long term liabilities the liquidity risk of the municipality is assessed as medium

32.3 Interest rate risk

As the municipality has no interest-bearing assets (other than call investments), the municipality’s income and operating cash flows are substantially independent of changes in market interest rates. The municiaplities assessemnt of interest rate risk is assessed as medium.

33 COMparISON WIth the BUDGet

The comparison of the Municipality’s actual financial performance with that budgeted is set out in Annexure D


161

ANNEXURES


162

Nga

ka M

odiri

Mol

ema

Dis

tric

t M

unic

ipal

ityA

PPEN

DIX

AA

NA

LYSIS

OF

PRO

PERT

Y P

LAN

T A

ND

EQ

UIP

MEN

T

as a

t 30

Jun

e 20

11

Cos

t / Rev

alua

tion

Acc

umul

ated

Dep

reci

atio

n

Car

ryin

g Va

lue

Ope

ning

Bal

-an

ceA

dditio

nsD

ispo

sals

Oth

er

Mov

emen

tsU

nder

C

onst

ruct

ion

Clo

sing

Bal

ance

Ope

ning

Bal

ance

Dep

reci

atio

nD

ispo

sals

Impa

irmen

t lo

ss/ Re-

vers

al o

f im

pairm

ent

loss

Clo

sing

Bal

ance

RR

RR

RR

RR

RR

RR

Land

Land

-

-

-

-

-

-

-

Qua

rrie

s -

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

Build

ings

-

-

-

-

-

-

-

-

-

-

-

-

Infras

truc

ture

-

-

Dra

ins

-

-

-

-

-

-

-

-

-

-

-

Oth

er 1

62 2

40 7

04

-

-

114

626

565

2

76 8

67 2

69

-

-

-

-

-

276

867

269

Roa

ds

-

-

-

-

-

-

-

-

-

-

-

Sew

erag

e M

ains

& P

urifi

catio

n -

-

-

-

-

-

-

-

-

-

-

Elec

tric

ity M

ains

-

-

-

-

-

-

-

-

-

-

-

Elec

tric

ity P

eak

Load

Equ

ip

-

-

-

-

-

-

-

-

-

-

-

Wat

er M

ains

& P

urifi

catio

n -

-

-

-

-

-

-

-

-

-

-

Res

ervo

irs –

Wat

er -

-

-

-

-

-

-

-

-

-

-

Wat

er M

eter

s -

-

-

-

-

-

-

-

-

-

-

Sto

rm W

ater

-

-

-

-

-

-

-

-

-

Oth

er

-

-

-

-

-

-

-

-

-

162

240

704

-

-

114

626

565

2

76 8

67 2

69

-

-

-

-

-

276

867

269

Com

mun

ity A

sset

s

Park

s &

Gar

dens

-

-

-

-

-

-

-

Oth

er -

-

-

-

-

-

Libr

arie

s -

-

-

-

-

-

-

Rec

reat

ion

Gro

unds

-

-

-

-

-

-

-

Civ

ic B

uild

ings

1 1

58 6

63

15

789

474

-

16

948

137

-

-

-

16

948

137

Sta

dium

s -

-

-

-

-

-

-

Hal

ls -

-

-

-

-

-

-

Thea

tre

-

-

-

-

-

-

-

Sw

imm

ing

Pool

s -

-

-

-

-

-

-

Cem

eter

ies

-

-

-

-

-

-

-

Oth

er -

-

-

-

-

-

-

1 1

58 6

63

15

789

474

-

-

16

948

137

-

-

-

-

-

16

948

137

Tota

l car

ried

forw

ard

163

399

367

1

5 78

9 47

4

-

114

626

565

2

93 8

15 4

06

-

-

-

-

-

293

815

406


163

Nga

ka M

odiri

Mol

ema

Dis

tric

t M

unic

ipal

ityA

PPEN

DIX

AA

NA

LYSIS

OF

PRO

PERT

Y P

LAN

T A

ND

EQ

UIP

MEN

T

as a

t 30

Jun

e 20

11

Cos

t / rev

alua

tion

acc

umul

ated

Dep

reci

atio

nC

arry

ing

Valu

e

Ope

ning

Bal

ance

add

ition

sD

ispo

sals

Oth

er

Mov

emen

tsU

nder

C

onst

ruct

ion

Clo

sing

Ba

lanc

eO

peni

ngBa

lanc

eD

epre

ciat

ion

Dis

posa

lsIm

pairm

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ss/ re-

vers

al o

f im

pairm

ent

loss

Clo

sing

Bal

ance

rr

rr

rr

rr

rr

rr

tota

l bro

ught

for

war

d 1

63 3

99 3

67

15

789

474

-

114

626

565

2

93 8

15 4

06

-

-

-

-

-

293

815

406

Her

itage

Ass

ets

His

toric

al B

uild

ings

-

-

-

-

-

-

-

-

-

-

-

Pain

tings

& A

rtifa

cts

-

-

-

-

-

-

-

-

-

-

-

-

Oth

er A

sset

s -

Off

ice

Equi

pmen

t 9

86 4

16

346

920

-

-

-

1 3

33 3

36

(169

420

) (2

66 9

44)

-

-

(436

364

) 8

96 9

72

Furn

iture

& F

ittin

gs 4

299

087

3

67 1

84

-

-

-

4 6

66 2

71

(735

953

) (1

091

204

) -

-

(1 8

27 1

57)

2 8

39 1

14

Bins

And

Con

tain

ers

-

521

823

-

-

-

521

823

-

(17

613)

-

-

(17

613)

5

04 2

10

Emer

genc

y Eq

uipm

ent

471

934

-

-

-

-

471

934

(8

9 64

3)

-

-

(89

643)

3

82 2

91

Mot

or V

ehic

les

23

076

698

12

697

569

-

-

-

35

774

267

(3 6

87 1

47)

(900

040

) -

-

(4 5

87 1

87)

31

187

080

Com

pute

r Eq

uipm

ent

1 1

48 3

06

364

270

-

-

-

1 5

12 5

76

(229

888

) (1

33 8

53)

-

-

(363

741

) 1

148

835

Com

pute

r Sof

twar

e (p

art O

f C

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-

-

-

-

-

-

-

-

-

-

-

-

Oth

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sset

s 5

68 4

15

5 4

65 5

19

-

-

-

6 0

33 9

34

(117

180

) (2

875

949

) -

-

(2 9

93 1

29)

3 0

40 8

05

30

550

856

19

763

284

-

-

-

50

314

140

(5 0

29 2

31)

(5 2

85 6

03)

-

-

(10

314

834)

3

9 99

9 30

6

Fina

nce

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sset

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Off

ice

Equi

pmen

t -

-

-

-

-

-

-

-

-

-

-

Oth

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sset

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-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

-

Tota

l 1

93 9

50 2

23

35

552

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-

114

626

565

3

44 1

29 5

46

(5 0

29 2

31)

(5 2

85 6

03)

-

-

(10

314

834)

3

33 8

14 7

12

Tota

l -

-

-

-

-

-

-

-

-

-

-


164

Nga

ka M

odiri

Mol

ema

Dis

tric

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unic

ipal

ityA

PPEN

DIX

AA

NA

LYSIS

OF

PRO

PERT

Y P

LAN

T A

ND

EQ

UIP

MEN

T

as a

t 30

Jun

e 20

11

Cos

t / R

eval

uatio

nAcc

umul

ated

Dep

reci

atio

n

Car

ryin

g Va

lue

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ning

Bal

ance

Add

ition

sD

ispo

sals

Oth

er

Mov

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tsU

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sing

Ba

lanc

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peni

ngBa

lanc

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epre

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Dis

posa

lsIm

pairm

ent lo

ss/ R

e-ve

rsal

of im

pairm

ent

loss

Clo

sing

Bal

ance

RR

RR

RR

RR

RR

RR

Land Land

2 1

22 4

83

-

-

-

2 1

22 4

83

-

-

-

-

-

2 1

22 4

83

Qua

rrie

s -

-

-

-

-

-

-

-

-

-

-

2 1

22 4

83

Build

ings

2 1

22 4

83

-

-

-

2 1

22 4

83

-

-

-

-

-

-

Infras

truc

ture

Oth

er -

-

-

-

-

-

-

-

-

-

-

Dra

ins

-

-

-

-

-

-

-

-

-

-

-

Roa

ds

-

-

-

-

-

-

-

-

-

-

-

Sew

erag

e M

ains

& P

urifi

catio

n 2

4 85

8 04

2

-

-

-

24

858

042

-

-

-

-

-

24

858

042

Elec

tric

ity M

ains

4

8 03

1 56

3

-

-

-

48

031

563

-

-

-

-

-

48

031

563

Elec

tric

ity P

eak

Load

Equ

ip

-

-

-

-

-

-

-

-

-

-

-

Wat

er M

ains

& P

urifi

catio

n -

-

-

-

-

-

-

-

-

-

-

Res

ervo

irs –

Wat

er 8

7 22

8 61

6

-

-

-

87

228

616

-

-

-

-

-

87

228

616

Wat

er M

eter

s -

-

-

-

-

-

-

-

-

-

-

Sto

rm W

ater

-

-

-

-

-

-

-

-

-

-

-

162

240

704

-

-

-

162

240

704

-

-

-

-

-

162

240

704

Com

mun

ity A

sset

s

Park

s &

Gar

dens

-

-

-

-

-

-

-

-

-

-

-

Libr

arie

s -

-

-

-

-

-

-

-

-

-

-

Rec

reat

ion

Gro

unds

-

-

-

-

-

-

-

-

-

-

-

Civ

ic B

uild

ings

1 1

58 6

63

-

-

-

1 1

58 6

63

-

-

-

-

-

1 1

58 6

63

Sta

dium

s -

-

-

-

-

-

-

-

-

-

-

Hal

ls -

-

-

-

-

-

-

-

-

-

-

Thea

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166

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167

Ngaka Modiri Molema District MunicipalityAPPENDIX C

SEGMENTAL STATEMENT OF FINANCIAL PERFORMANCEfor the year ended 30 June 2011

2010 2010 2010 2011 2011 2011

Actual Income Actual Expenditure Surplus / (Deficit) Actual

IncomeActual

Expenditure Surplus / (Deficit)

R R R R R R

- 15 480 266 (15 480 266) Mayor Speaker and councillors - 40 212 774 (40 212 774)

1 160 315 17 616 727 (16 456 412) Municipal Manager 98 571 705 20 532 144 78 039 561

- 38 452 624 (38 452 624) Corporate Services - 33 701 454 (33 701 454)

402 814 272 18 508 603 384 305 669 Budget and Treasury Office 359 342 910 40 715 349 318 627 561

40 539 000 162 839 991 (122 300 991) Technical Services 46 616 752 157 852 267 (111 235 515)

- 5 884 012 (5 884 012) Planning and Development - 9 413 588 (9 413 588)

- 40 502 365 (40 502 365) Community Services - 82 900 733 (82 900 733)

444 513 587 299 284 588 145 228 999 Total 504 531 367 385 328 309 119 203 058


168

Ngaka Modiri Molema District MunicipalityAPPENDIX D

ACTUAL VERSUS BUDGET (REVENUE AND EXPENDITURE)for the year ended 30 June 2011

Actual Adjustments Budget

Variance Variance Explanation of significant variances greater than 10% versus budget

R R R %

REVENUE

Rental of facilities and equipment 6 667 - 6 667 100%

No budget was made for rental of graders(Earth moving machine) as management had planned to used it in vari-ous projects.The various projects were completed ahead of schedule making the grader available for leasing

Interest earned - external investments 14 305 335 13 508 121 797 214 6%

The municipal investment portfolio is based on fixed call accounts, the growth of these call accounts is based on the prevailing interest rates therefore an accurate estimate of future earnings can not be accurately determined. Hence the budgeted income for Interest earned - exter-nal investments is less than the actual income for the 2010/2011 financial year

Government grants and subsidies 486 007 766 539 212 015 (53 204 249) -10% N/A

Other income 4 211 599 36 125 484 (31 913 885) -88%Included in the budget is an amount of R32 851 852 which is not in actual fact income.

TOTAL REVENUE 504 531 367 588 845 620 (84 314 253) -14%

EXPENDITURE

Employee related costs 86 225 090 92 510 160 6 285 070 7% N/A

Remuneration of councillors 7 241 981 10 194 496 2 952 515 29%

Provision of salary increases for councillors was budg-eted for prior to the commencement of the 2010/2011 financial year by the municipality. The South African Local government Association then introduced and implemented new remuneration structures for municipal political office bearers and hence the difference between the actual expenditure for remuneration of councillors and budgeted expenditure.

Fines 445 229 - (445 229) 100% This is not budgeted for.

Bad debts 5 515 358 - (5 515 358) 0% n/a

Depreciation and amortisation expense 5 285 603 - (5 285 603) 100% Not budgeted for as requiered by GRAP

Grants and subsidies paid 97 628 109 58 938 000 (38 690 109) -66% Difference is due to received Grants not spent.

Repairs and maintenance 18 768 315 31 408 500 12 640 185 40%

Contracted services 22 631 219 16 390 271 (6 240 948) -38% This was underbudgeted for based on previous actuals

General Expenses 141 587 405 127 838 428 13 748 977) -11% n/a

TOTAL EXPENDITURE 385 328 309 337 279 855 (48 048 454) -14%

NET SURPLUS / (DEFI-CIT) FOR THE YEAR 119 203 058 251 565 765 (132 362 707) 13%


169

Chapter 8ACTION PLAN


170

Audit Action plAn – 2010/11The under-mention is audit action to address issues raised by the Office of the Auditor-General for the financial year 2009/10

Component Recommended Action / Control Responsible Unit Timeframe

Internal Control

1. Leadership – to Committees are ap-pointed and perform their legislative mandates accordingly

2. Financial and Performance Manage-ment - to ensure and implement a record management unit

3. Governance – Ensure that relevant policies and structures are put in place to ensure full compliance

4. Internal Audit and Audit Committee – to appointment of the Audit Com-mitttee as prescribed by the MFMA and appointment of the Chief Audit Executive

Office of the Municipal Manager By the end of the 31st March 2011

Annual Financial Statements and other reports

1. Prepare AFS implementation plan for the year 2010/11

2. Built capacity within the Finance Unit and other units that have direct impact on the AFS

Chief Financial Officer 31st August 2011

31st January 2011

Property Plant and Equip-ment - Other Assets

1. Prepare and review monthly asset rec-onciliations and update asset register accordingly.

2. Perform regular asset counts.3. Ensure every asset has a unique

barcode.4. To ensure full implementation of GRAP

175. Ensure that powers and functions are

addressed by the relevant authorities6. To review the current service level

agreement

Budget and Treasury office

Corporate Services

Municipal Manager

By the 10th of each month

By the end of the financial year

Budgets

1. To build capacity within the Finance Unit so as to ensure compliance with the relevant timeframes and prescribed formats

2. To ensure that the budget process plan is being followed according ly

Chief Financial Offier According to the budget and idp process plan

Revenue , Interest earned and Other Income

1. Prepare and review daily reconcilia-tions to account for daily receipts and deposits.

2. Implement a daily filing system to ac-count for daily receipts with adequate listings

3. Monthly reconciliations performed on bank accounts to account for interest earned.

Income and Expenditure By the 10th of each month

General Expenses

1. Prepare weekly and monthly listings of items expensed to general expenses.

2. Develop a document management system to provide adequate support to payments made.

Income and Expenditure By the 10th of each month


171

Component Recommended Action / Control Responsible Unit Timeframe

Capital Commitments

1. Develop a document management system to provide adequate support to payments made above R 300 000.

2. Prepare and review monthly recon-ciliations of payments made in terms of contracts entered into by the municipality.

3. Update the commitment register with items identified on the monthly reconciliations. Items to be reconciled include, Expenditure, Retentions and Final Fee payments where applicable.

4. Prepare and review a list of variation orders to be included in the commit-ment register.

5. Cognizance should be taken of VAT and how it should be accounted for on the commitment register as well as for retentions on the ledger.

Supply Chain Management, PMU And Technical Services

By the 10th of each month

Procurement and Contract Management

1. Prepare a checklist of information to be filed and maintained for the various thresholds in terms of Supply Chain Regulations, MFMA and the Preferen-tial Procurement Regulation 2001.

2. Train Supply Chain Management offi-cials on the checklist and regulations mentioned above.

3. Assign responsibilities to individuals within SCM to provide explanations and accountability where deviations from the SCM Checklist and framework has been identified.

Supply Chain Management By the 10th of each month

Audit on Performance infor-mation and Annual Report

1. Inspect the all quarter performance report and perform review in terms of Auditor General requirements and determine the usefulness of informa-tion and the reliability of information available.

Internal Audit Unit 21 days after submission of the reports


172

notes


173

notes


174

notes


175

notes


176

HERITAGE AGRICULTURE TOURISM

www.nmmdm.gov.za

teL: 018 381 9400 | FaX: 018 381 4300

Corner Carrington and 1st Streets,Industrial Site, Mahikeng, 2745

private Bag x 2165Mahikeng, 2745

annual report - NMMDM · 2018-05-17 · KPA 4: MUNICIPAL FINANCIAL VIABILTY AND MANAGEMENT 83 4.6...

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