An Introduction to the APEX/ASTM Standards in Development

PRESENTED BY ROGER SIMONS

OCTOBER 25 • 2010

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An Introduction

The Background

Mission and Approach

Develop voluntary standards that can be implemented to create a more sustainable meeting or event.

The panel defines sustainability as the economic, environmental and social aspect of meetings and events.

Three Goals

Goal 1Goal 1 Goal 2Goal 2 Goal 3Goal 3

Industry-wide accepted standard for a green meeting

Road map for Planners and Suppliers who wish to implement sustainable practices

Enhance sustainable practices with communities, venues, clients, attendees, exhibitors and vendors, etc.

Guiding Objectives• Voluntary

• Accessible

• Engagement & Incremental Pathway

• Defined & Recognized Standard

• Industry’s Own Solution

• Adaptable

9 Sectors or Standards

• Audio-Visual

• Accommodations

• Communications & Marketing

• Destinations

• Exhibits

• Food & Beverage

• Meeting Venue

• On-Site Office

• Transportation

8 Categories of Specifications

Requirements

•Specific actions to be performed or steps to be taken

•Focus on things that can be quantified and measured

•Results oriented

Who Contributes?

Your Text here Green Meeting

Supplier Requirements

Planner Requirements + =

Tiered Performance Levels

Sample RequirementFood & Beverage Standard, Level 1 Procurement Requirement

Planner

7.7.5 The planner shall require in their contract/agreement that all coffee is organic, fair trade, and/or shade grown for onsite events.

Supplier

8.7.5 The supplier shall purchase a minimum of 100% of coffee for onsite events which meets one or more following: organic, fair trade, and/or shade grown.

Sample RequirementMeeting Venue Standard, Level 1 Energy Requirement

Planner

4.1.4.2 The planner shall provide accurate and detailed schedule of event elements to allow supplier to efficiently schedule use of lights, HVAC systems, and escalators.

Supplier

4.2.4.1 The supplier shall ensure that a 50% reduced light protocol is implemented during move-in and move out. 4.2.4.2 The supplier shall ensure no HVAC during "move-in/move-out“.

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Accommodation- Level 1- EXAMPLES

Requirements- Management & Policy

•Sustainability Policy

•Executive Support

•Staff Accountability

• Objectives/KPIs

•Property to share planners objectives with staff

•Clear communication with guests on programs

- In room recycling, towel/linen program, water reduction

Requirements- Communication

•Disposal & Diversion Baseline- 12 month period

•Semi Annual Waste Audits

•25% diversion rate on event/ 15% property exc catering

• Correct disposal/recycling- fluorescent light bulbs and

ballasts, lead-acid and dry-cell batteries, oil/grease, oil-based paint and

solvents.

Requirements- Waste Management

•12-month energy intensity baseline

-track and record energy use using with own system or third-party

(e.g. U.S. EPA and DOE’s Energy Star portfolio manager).

•Energy reduction plan

Requirements- Energy

•90% of guest rooms designated non-smoking, and 100%

of all other areas non-smoking

•Prohibit smoking outdoors within 20 feet of doors

• Regulate idling at property

• Employees shall be trained in no-idling procedures

Requirements- Air Quality

•Guest room linen reuse program

•Normalized baseline of water use with one to three

years of historical data

•Plan for annual water reduction

•20% of its fixtures be high-efficiency fixtures as defined

in Resources section

Requirements- Water

•Establish criteria to ensure the purchase of

environmentally preferable products and services

•12-month baseline of percentage of purchases

•30% of annual office supplies containing 20%+ post-

consumer content and/or recycled materials.

• Annual inventory of hazardous products containing

volatile organic compounds (VOCs), hazardous air

pollutants (HAPs etc)

Requirements- Procurement &Environmental Purchasing

•Minimum of 25% green certified (i.e., Green Seal, Eco-

Logo, Design for the Environment) cleaning products

•Bulk purchases constitute 10%+ of total purchases

•Communicate contents and any updates of sustainable

procurement policy to vendors, encouraging adaptation to

the venue’s procurement policy.

Procurement cont..

•Partner with community organizations to reuse and/or

repurpose materials left by events.

•Participate in at least one event, fund raiser, volunteer

effort, etc. annually with a partner.

•To the maximum extent possible, donate and/or reuse

materials when renovating or updating its facility.

Requirements- Community

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Next Steps:

• Standards to be launched close 2010?

•Self Assessment option

•Third Party Assessment

•Credential program for individual professionals

•Complementary management system standards & reporting guidelines

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Standards for the Industry

How the Standards Work Together26

How the Standards Work Together27

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ISO 20121 will be.......

• A specification for a management system to improve the sustainability of the events industry

• Applicable to management system not the event

• Requires organisations to understand the sustainable development issues relevant to their event(s) and event related activities

• Sharing management system principles with ISO 9001/14001/26000

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ISO 20121 will not be:

• Specification for a sustainable event

• A “performance” standard

• A checklist

• A guideline

• A green standard

• Just applicable to event organisers

Global Reporting Initiative

Events Organizers Sector Supplement

What is the Events Organizers Sector Supplement?

• Tailored sustainability reporting guidelines for the events sector, which will potentially increase the number of reporters in the sector and affect sustainability impact by more effective reporting

• The Supplement can be used to report on the sustainability performance of an Event Organizer (including multiples events), as well as to report on one off Events

What are the main sector reporting themes?

Some of the main themes that are being reportedon in the events sector are:

– Legacy– Anti-doping– Transportation– Inclusivity– Sourcing

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QUESTIONS?

Accommodations Committee

• Scott Morgan, Kimpton Hotels• Rebecca Mebane, Meet Green• Briana Bill, EPA• Harry Lewis, EPA• Jeff Beck, Michigan State University• Holli Bibler• Shahnaz Cheema, MedEd

Consultants LLC• Mary Davar, Wyeth Pharmaceuticals• Angela Gennari, Venue Quest• Steve Gersman, Calyx Sustainable

Hotel & Tourism Consultants• David Glickson, National

Renewable Energy Laboratory• James Gowell, Passkey • Jen Harpaz, Venue Quest• Mark W. Henry, Hyatt Hotels &

Resorts

• Sherris Johnson, Ivy Tech Community College

• Jamie Kamin, Humana Inc.• Michael Luehrs, MCI Group• Shannon McCorison, ProLogis• Lisa Misakian, The Charter & Beaver

Creek• Nancy Norman, The Norman Group

LLC• Robert O'Hallaran, East Carolina

University• Molly Ray, Kimpton Hotels Seattle• Megan Rooksby, American Express

Corporate Meeting Solutions• Daniel Ruben, Boston Green Tourism• Darlene Somers, Association

Management Center• Mike Smith, Experient• Kristen Wheeler, SAIC• Sharon Zamojski, The Westin Diplomat

Resort & Spa

Sustainable Event Measurement Tool