An introduction to BS 8555

Bekir Andrews

www.groundworkebslondon.co.uk

Outline of the Presentation

• BS 8555 and the Acorn Inspection Scheme• The Six Phases of BS 8555• Undertaking a Baseline Assessment• Supply Chains and EMSs• Use of Environmental Performance Indicators• Practical Benefits of Acorn in Practice • Questions and Answers

environmental policy

management review

Act

Planning:• environmental aspects• legal requirements• other requirements• objectives & targets & programme

Plan

Do

Check

Core Elements of an EMS

Monitoring & corrective action:• monitoring & measurement• evaluation of compliance • nonconformity, corrective & preventive action• control of records• internal audit

Implementation & operations:• resources, roles, responsibility & authority• competence, training & awareness • communication• documentation• control of documents• operational control• emergency preparedness & response

BS 8555 and the IEMA Acorn Inspection Scheme

Key Elements of BS 8555

• Staged approach to EMS• Logical & systematic • Implementation can proceed at a

pace complimentary to other pressures

• Helps develop relationships between suppliers and customers

• Promotes performance-based management

• Can lead to ISO 14001 and/or EMAS

Key Elements of BS 8555

• Incorporates ISO14031 – environmental performance evaluation and uses indicators

• Practical to organisations of all sizes and sectors• Enables efficient allocation of resources• 6 Phases broken down into stages• Each stage profile provides a guide to achieving stage

BS8555 – The Six Phases

Phase 5Checking, Audit & Review

Phase 4Implementation & Operation of the EMS

Phase 3Developing objectives, targets & programmes

Phase 2 Identifying & ensuring compliance with legal and other requirements

ISO 14001 Certification

Phase 6

EMS Acknowledgement

Phase 1Commitment & Establishing the Baseline

EMASRegistration

BS8555 Phase 1Gaining

and Maintaining Manageme

nt Commitme

nt

Phase 1AUDIT

Baseline Assessment

Initiation of continual improvement

Training & awareness & the initiation of culture change

Developing a Draft

Environmental Policy

DevelopEnvironmenta

lIndicators

Developing an initial draft

EMS Implementati

on Plan

BS8555 Phase 2

Continual improvementTraining, awareness & culture change

Identifying Relevant Legal Requirements

Identifying “Other Requirements”

Checking Compliance

Ongoing Compliance

Developing Compliance Indicators

Phase 2 AUDIT

BS8555 Phase 3

Continual improvementTraining, awareness & culture change

Phase 3 AUDIT

Evaluation of Environmental

Aspects & Impacts

Finalising the Environmenta

l Policy

Establishing Indicators for

EPE

Developing the EMP

Developing Objectives

and TargetsLaunching the Policy, Objectives, Targets &

Indicators

Developing Operational Control

Procedures

BS8555 Phase 4

Stage 1: Finalise management structure

& responsibilities

Stage 4: Documentation & record keeping

Stage 6: Developingindicators for the

EMS

Stage 2: Training, awareness &

competence, plans & records

Stage 3: Establishing& maintaining formal

communications

Stage 5: Reviewing& testing emergency

preparedness & response

Training, awareness & culture change

Continual improvement

BS8555 Phase 5

Stage 1:Establishing audit

programmes

Stage 4 Improving environmental

performance

Stage 2: Correcting non-conformances &

taking preventative action

Stage 3:Management

review

Stage 1:Preparing for externalISO14001 assessment

Stage 5:Improving the EMS

Phase 6Phase 6

Training, awareness & culture change

Continual improvement

Stage Profiles

Stage Headings broken down by:

• Why• When• Who• How• Suggested inputs• Typical outputs• Achievement Criteria

Stage Heading

Developing Objectives & Targets

Phase 3 Stage 3

Why

Objectives and targets developed to support the broad aims stated in the environmental policy, will form a central part of the EMS. They need to be related to the most significant aspects. Objectives and targets will provide a clear focus for EMS activity and also provide milestones against which to track and benchmark performance.The setting of objectives and targets to support policy aims and commitments is also a requirement of ISO14001.

When

Once significant aspects and/or impacts have been identified and the environmental policy finalised.

Who The EMS implementation team, key parties, and top management.

How

A range of objectives and targets for the organisation which support the broad aims stated in the environmental policy, and the continual improvement in environmental performance linked to the most significant aspects.

Additional Support Tools

ISO14001 and ISO14004.

Suggested Inputs

Typical Outputs

Finalised environmental policy.

Information from Phases 1 and 2, and Stage 3.1.

·  Identify the broad aims stated in the environmental policy.·  Identify factors which have the greatest influence over the performance of the organisation in relation to these aims including the list of significant aspects developed in Stage 3.1. Establish objectives to improve performance against policy objectives and the most significant aspects as identified. Establish detailed targets, where feasible, to directly support the achievement of each objective.

Stage Profiles

Acorn Achievement Criteria % Achieved

Completed

3.3.a) Documented objectives and targets appropriate to the scale and nature of the organisation, its policy commitments, and its significant aspects (or impacts).

   

The Acorn ImplementationTracker

BS8555 – The Six Phases

Phase 5Checking, Audit & Review

Phase 4Implementation & Operation of the EMS

Phase 3Developing objectives, targets & programmes

Phase 2 Identifying & ensuring compliance with legal and other requirements

ISO 14001 Certification

Phase 6

EMS Acknowledgement

Phase 1Commitment & Establishing the Baseline

EMASRegistration

BS8555 Phase 1Gaining

and Maintaining Manageme

nt Commitme

nt

Phase 1AUDIT

Baseline Assessment

Initiation of continual improvement

Training & awareness & the initiation of culture change

Developing a Draft

Environmental Policy

DevelopEnvironmenta

lIndicators

Developing an initial draft

EMS Implementati

on Plan

Baseline Assessment

• Site Plan• General scope of EMS• List of likely significant environmental aspects and

associated impacts• List of key legal requirements• Identification of initial opportunities

Typical Outputs

Baseline Assessment

• Information showing most likely significant environmental aspects of the business

• Information about key legal requirements• Information regarding the site, the history of the

site, and any environmental implications.

Achievement Criteria

Undertaking a Baseline Assessment

Split into groups and discuss:• What you would include in your baseline

assessment ?• How you would go about undertaking your

baseline assessment ?• How you would evidence your baseline

assessment ?

Getting Started

Colour Coding

High RiskHigh Risk

Emissions to airEmissions to air

Discharges to Discharges to waterwater

Land ContaminationLand Contamination

Generation of wasteGeneration of waste

Use of natural resourcesUse of natural resources

InteractionInteraction

Process Flow

InputsInputs OutputsOutputs

PROCESS

LabourLabour

WaterWater

ElectricityElectricity

Raw Raw MaterialsMaterials

Gas/OilGas/Oil

FuelFuel

HeatHeat

EffluentEffluent

NoiseNoise

Waste Waste

Air EmissionsAir Emissions

Product to customer

BS 8555 & Supply Chains

• Allows you to differentiate between different groups and types of suppliers and specify the phase that they need to achieve by risk.

• Allows you to specify environmental performance criteria.

• Allows you demonstrate that your suppliers are improving their environmental performance.

Use of Indicators

• Acorn introduces indicators to track environmental performance against objectives and targets, and customer and legal requirements. Similarly, indicators are used to track progress against the implementation of the system.

• Indicators are developed using the ISO14031 criteria

Validation of environmental data

Independent 3rd party validation

Inspector produces report

Client sets indicators

Supplier monitors performance

Client reports environmental performance of supply chain

Examples of indicators

• heavy metal content in product

• percentage of FSC wood supplied

• VOC content of coating materials

• recycled product content

• tonnes of waste recycled

• kWh of electricity/tonne of product

• tonnes of packaging supplied (material specific)

The Acorn Register

Benefits of BS 8555/Acorn

• Spreads the cost• Evaluation of progress• National recognition through inspection to the

IEMA Acorn scheme• External audits lead to greater customer

satisfaction• Value added

Clear Channel Outdoor

• Leading home media company, working closely with diverse partners such as advertisers and local authorities

• Company has a firm commitment to minimise the environmental impact of the maintenance of its 42,000 shelters, bill boards and other advertising sites nationally.

• Employ 800 staff in 20 sites• Operations involve the use of over 400

vehicles nationally

Clear Channel Outdoor

Reasons for implementing environmental management system:

• Customer requirements• Reduced Environmental Risk• Environmental Compliance• Commercial benefits

Clear Channel Outdoor

Improvements undertaken so far:• Conversion of the fleet to run on LPG• Segregation & recycling of different waste

materials• Investment in recycling equipment• Use of low solvent paints• Use of energy efficient lighting for advertising

displays• Investment in new lighting controls• Use solar powered bus-shelters in cities such as

London and Edinburgh

Clear Channel Outdoor

• Fuel savings of approximately £44,000 per annum

• Reduced road tax and exemptions from the congestion charge (£18,000)

• High success rate of tendering new contracts

Benefits from implementing BS 8555 so far:

Clear Channel Outdoor

• Opportunity to demonstrate environmental performance through the phased approach

• Verification methodology• Acorn support materials• Long-term aspiration to implement

BS 8555 throughout all the sites

Reasons for pursuing the BS8555 route:

• Largest newspaper publisher in the UK• Operates more than 500 media brands

including 240 local and regional newspapers and 5 national newspapers

• Nine print sites across England, Scotland and Wales

• Employ 11,000 staff• Certified to ISO9001:2000

Trinity Mirror plc

• Client pressure • Shareholders• Reporting requirements• Cost reduction• Environmental Compliance

Reasons for implementing environmental management system:

                                                

Trinity Mirror plc

• CCL agreements • VOC monitoring• Packaging Regulations• Recycled newsprint %

Reporting requirements:

Chose Acorn verification methodology

Trinity Mirror plc

1. Reduced CO2 emissions in tonnes 5.1% through energy saving measures

2. Awarded accreditation under the Institute's Energy Efficiency Accreditation Scheme

3. Reduced VOC emissions by 54% by introducing water based inks, plant improvements & process changes

4. Recycled 15% of all general waste arising (target was 12%)

Achievements in 2005:

Trinity Mirror plc

• 83% total supply of newsprint was from recycled fibre or fibre from certified forests (target was 75%)

• Surveyed suppliers on timber sourcing in 2005

Achievements in 2005:

Newsprint from recycled fibre or fibre from certified forests

70

72

74

76

78

80

82

84

Target Actual

Trinity Mirror plc

This has led to further questions on the provenance of timber sourcing data, adoption of certification schemes, traceability, and policies on sustainable forestry.

Trinity Mirror plc

• Compliance at an early stage• Control of hazardous waste• Clear route for implementing

ISO14001• Tracker software• Phased approach• Simplicity• Useful MPIs and reporting tools

Reasons for pursuing the BS8555 route:

Trinity Mirror plc

• Largest independent contract caterer in the UK• 320 Contracts• 129 Million Turnover• 3,500 Staff• National Coverage• Owner Managed

• International public relations company.• Has offices in Stockholm, London, Hong Kong, Beijing,

New York and San Francisco.• Now working towards Phase 3 for its London office

employing 60 members of staff.• It’s key priority is to reduce travel related CO2 emissions

by maximising the use of video conferencing.• Other priorities are based on improving the

environmental performance of the office and minimising the impact of publications.

Groundwork

• UK’s leading environmental regeneration charity

• 49 trusts in England, Northern Ireland and Wales• Largest employer of landscape

architects in the UK• Runs community, education,

employment and business programmes.

Groundwork

• Over 27 out 49 trusts have now formerly achieved BS 8555.

• 3 trust have ISO14001:2004.• 1 trust has achieved Green Dragon.• All sites are required to implement BS

8555 by the end of next year.

Groundwork

• Performance measures have been developed to capture environmental data on CO2 emissions and waste diverted from landfill for all our projects

• Groundwork is now in the process of trialling indicators to measure improvements to biodiversity

Acorn Inspection

• UKAS accredited inspection bodies e.g. NQA• Ensure client meets all appropriate stage profiles and

achievement criteria in Phase (s)• If inspection to Phase 2 or above, previous criteria in

previous phases must be met• Any nonconformity must be resolved within 3 months• CANNOT issue certificate if organisation is not in compliance

with environmental laws and regulation

Summary

• EMS can reap business & environmental benefits• BS 8555 manageable step by step approach applicable

to all• Acorn offers 3rd party independent verification of KPIs• Acorn offers an online register of suppliers• ISO14001 certificates growing rapidly worldwide• There is help and support available!

Thank youAny Questions?