Integrated Management SystemsCombining Quality, Environment, Health & Safety Systems

Integrated Management Systems – PAS99

What is in this presentation:• What do we mean by an integrated management system?• Purpose and aims of IMS• Why should management systems be integrated?• Integrated Management Systems.• Considerations for the Integrated Management Process.• Publicly Available Specification (PAS) 99.

What do we mean by an integrated management system?

The Integrated Management System (IMS) integrates the management systems for quality, environment and safety to create a new overall management system, in which the processes, interfaces, structures and documentation systems of the individual systems are combined into a standard system.

What do we mean by an integrated management system?

Management report

Management report

VisionGoals

Corporate planning Corporate management

Corporate ranking

Corporate evaluation

Balanced KPI

systems

Management reportP r o c e s s e s

Work safety

Hazardous materials

Emergency/fire safety

Environment Safety Quality

and process management

Purpose and aim of IMS:

The Integrated Management System is designed to

support managers in the performance of their individual corporate responsibilities reduce costs and effort in the long-term through continuous process optimisation and

by combining duties and competences support employees in the integrated implementation of processes guarantee the supply of employment-related information and requirements secure a positive corporate ranking (management quality) estimate ecological and economic opportunities and risks and thus ensure

sustainability.

To achieve the goals of IMS, all elements must be captured, duplicated work and activities avoided, and a Group-wide IMS peformance plan implemented.

Why should management systems be integrated?

• Be consistent within the organization.• Improve internal and external communication. • Avoid duplication and gain cost savings. • Reduce risks.• Expose conflicting objectives. • Identify and rationalise conflicting responsibilities and

relationships. • Gain a structured balance of authority/power. • Focus organization onto business goals. • Create a formalisation of informal systems. • Harmonise and optimise practices. • Identify and facilitate staff training and development.

Integrated Management System

g Implementation of a continuous and process-oriented integrated management system as a management and control tool throughout the Company, complete with an effective and legally established structural and workflow organisation

g Definition of IMS roles, clear allocation of responsibilities

g Guarantee of continuous process improvement to optimise performance and costs

After Introduction of IMSPresent Situation

g Several different management systems running in parallel

g Different standards (specifications) and documentation systems

g No continuous process environmentg No standardised ruling for interfaces

The 6 elements of IMS

Quality

Safety Environment

Fire safety/emergency

Work safety

Hazardous materials

Integrated Management System

MANAGEMENT SYSTEM

System to establish policy and objectives and to achieve those objectives.Six common elements – Source: ISO Guide 72

Policy Planning Implementation and Operation Performance Assessment Improvement Management Review

Integrated Management SystemWhich Management Systems standards can be integrated?

Any 9001

Integrated Management SystemConsiderations for the Integrated Management Process

• The extent to which integration should occur. • The political and cultural situation within the company. • The levels of competence necessary. • Legal and other regulatory requirements. • Clear objectives for the integration project.

PAS 99

Integrated Management Framework

Integrated Management SystemWhat is PAS 99

Based on ISO 14001 structurePDCA Cycle to support systematic managementRisk Based StandardHelps is you really know your processes!

Process identification with inputs & outputs are essential

6 common requirements:

Policy Planning Implementation & Operation Performance Assessment Improvement Management Review

Integrated Management System

Implementing PAS99

Risk Based Approach4.3.1 Evaluation of Aspects & Impacts : evaluate

the significant business issues & the associated risk

Quality: Preventive Action?HACCPEnvironmental: Aspects & ImpactsOH&S: Risk Assessments, CoSHH, DSE,

PUWER etc.Corporate Risk

Objective: To establish a common frame work to identify, evaluate and control business risks of

any type.

Legal & Other Requirements4.3.2 Identification of legal & other requirements

Environmental: licences, waste, water, WEE etcOH&S: HASAW, Manual Handling, PUWER,

ConsultationHuman Resource: Working time directive, equality,

disability etcData Protection: Do you hold customer information?ProductsSoftware: Are we licensed correctly?Corporate: New companies act & director liability

Objective: Legal compliance (and keep the Managing Director out of court).

Documenting Working Procedures

4.4.1 Operational Control - for example machine maintenance:

OH&S: Wear your PPE, Use the permit to work, isolate the machineQuality: Set up for quality critical to quality parametersEnvironmental: Don’t throw the oil down the drain etc.

Objective: One stop shop document containing all three systems

for each process and task.

Core Systems4.4.3: Documentation requirements, 4.5.4: Handling

non conformities, 4.6.2: Corrective & preventive action

Control of documents & dataControl of recordsControl of non conformitiesCAPA (Corrective And Preventative Actions)

Objective: Common procedures for these systems and clear priority for the business as a whole

Management Responsibilities4.2: Policy, 4.3.4: Objectives, 4.7 Management

Review

One clear policy relating to all integrated systems

Common (non conflicting) objectivesOne Management Review of the business

Objective: Common vision, goals and priorities for the

business as a whole

Implementing an IMSWrite a policy for the IMSDefine the system – write a well structured manual to

act as your ‘instruction book’Make sure you have well developed process understandingInstall common system elements

Common Core Systems

Q E H&S

Specific Systems

Model of IMS System

Benefits of an IMSEncourages risk management across the businessGives a competitive edge – more holistic

approach to business managementStakeholder satisfaction – systemic approach to

risk, cohesion across the businessCommon goals across the business