Alan Grant OsC 30/4/2013 1 UK Project Finance & Schedule.

Alan Grant OsC 30/4/2013

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UK Project Finance & Schedule


Overview

Finance September Position Presented last OsC Feb Finance – submitted in Report Budget for FY 2013/14 Forward look to complete step VI Budget for FY 2013/14

Schedule Installation to step IV

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MICE Finances - September

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ApprovedFY 2013/14

(£k)

ApprovedFY 2014/15

(£k)

ApprovedFY 2015/16

(£k)

ApprovedProjected to

end FYVariance

(3) (4) (5)2012/2013

(excl. cont.)

Brought forward to 2012/13

Common Fund

TIARAEUCARD

TNA(6)

Universities Brunel RG 51.00 51.00 50.00 49.00 49.00Project 51.00 51.00 50.00 49.00 49.00

Glasgow RG 47.00 47.00 47.00 30.00 30.00Project 47.00 47.00 47.00 30.00 30.00

IC RG 121.00 122.00 135.00 126.00 126.00Project 121.00 122.00 135.00 126.00 126.00

Oxford RG 50.00 25.00 49.00 49.00Project 50.00 25.00 49.00 49.00

Sheffield RG 37.00 37.00 37.00 36.00 36.00Project 37.00 37.00 37.00 36.00 36.00

Strathclyde RG 38.00 45.00 45.00 25.00 25.00Project 38.00 45.00 45.00 25.00 25.00

Warwick RG 42.00 42.00 43.00 31.00 31.00Project 42.00 42.00 43.00 31.00 31.00

Rolling Grant Total 386.00 369.00 357.00 346.00 346.00Project Staff Total 386.00 369.00 357.00 346.00 346.00STFC laboratories staff 265.00 280.50 292.00 637.00Spend to date 1,089.54 -452.54Requirement to end financial yearStaff Total 1,037.00 1,018.50 1,006.00 1,329.00 1,781.54 -452.54

1,096.25Capital and recurrent spend 2,015.00 2,030.00 2,042.00 967.97 128.28Encumberance / commitmentCapital and recurrent requirement to end fyTravel spend 93.75 93.75Travel requirement to end fyCommon Fund 63.00 63.00Non-staff Total 2,015.00 2,030.00 2,042.00 1,253.00 1,124.72 128.28

Total (excluding WA) 3,052.00 3,048.50 3,048.00 2,582.00 100.00 147.00 45.00 45.34 2,906.26 -86.92Working allowanceTotal (including WA) 3,052.00 3,048.50 3,048.00 2,582.00 100.00 147.00 45.00 45.34 2,906.26 -86.92

Contingency (Held by STFC)Total Award 3,052.00 3,048.50 3,048.00 2,582.00 100.00 147.00 45.00 45.34 2,906.26 -86.92

MICE Phase IIa Construction and operations and analysis summary

tableSeptember

Estimate: 2012/13Based on spend to end September 2012

(£k)

Staff (including Academics, estates and indirects)

Non-staff

Income Income:-

External Common Fund:- £147k

TIARA - £45k

EUCard:- Assumed same as last yr £45k

Bring forward:- £100k

Encumbrances:-£80k

Negative Variance£87k

• Encumbrances to be invoiced FY 2012/13 to avoid carry over – mostly BPG• Staff OTL bookings being monitored


MICE Finance – Feb 2013 submitted in OsC Report

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Projected to end FY

Variance

PM & PO MMB Mech. Int. Elec. Int. Controls FC LH2 RF pow O&ATravel and

CFSpend to

date(6)

Rolling Grant Total 16.50 126.73 22.46 22.92 128.56 317.17 346.00Project Staff Total 16.50 4.99 19.96 22.92 252.80 317.17 346.00STFC laboratories staffSpend to date 429.98 23.08 122.58 104.67 35.26 19.91 66.79 118.01 197.76 1,118.02 1,199.57 -562.57Requirement to end financial year 24.99 11.55 7.60 3.40 4.56 8.39 21.06Staff Total 429.98 56.08 254.30 104.67 35.26 62.33 66.79 163.84 579.11 1,752.36 1,891.57 -562.57

Capital and recurrent spend 13.76 16.29 162.08 252.54 4.07 21.99 35.52 44.33 137.10 687.68 865.02 387.98Encumberance / commitmentCapital and recurrent requirement to end fy 3.83 1.25 151.80 20.46Travel spend 290.40 290.40 93.75Travel requirement to end fy -196.65Common Fund 63.00 63.00 63.00Non-staff Total 13.76 16.29 162.08 252.54 4.07 21.99 35.52 44.33 137.10 353.40 978.09 1,021.77 387.98

Total (excluding WA) 443.75 72.37 416.38 357.21 39.33 84.32 102.31 208.17 716.21 353.40 2,730.44 2,913.34 3.75Working allowanceTotal (including WA) 443.75 72.37 416.38 357.21 39.33 84.32 102.31 208.17 716.21 353.40 2,730.44 2,913.34 3.75

Contingency (Held by STFC)Total Award 443.75 72.37 416.38 357.21 39.33 84.32 102.31 208.17 716.21 353.40 2,730.44 2,913.34 3.75

MICE Phase IIa Construction and operations and analysis

summary table

Estimate: 2012/13Based on spend to end February 2013

(£k)

Spend/requirement by work package

Non-staff

Assumptions

AFC#1 final payment not made AFC#2 stage payment made Encumbrances not included as receipting date passed at time of submitting Additional £150k bring forward from EB declined as AFC#1 payment no longer required Variance £4k


Budget Setting for FY 2013/14

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Fixed Cost Labour Cost Total NotesProject Management and Project Offi ce £91,888 £213,290 £305,178 S & T staff included - Fixed costMechanical Integration £31,000 £115,848 £146,848Electrical Integration £137,408 £231,030 £368,438Hydrogen Delivery System £5,000 £21,774 £26,774Focus Coil £349,179 £36,599 £385,778Magnetic Field Mitigation £193,950 £7,846 £201,796RF System £40,418 £88,897 £129,315Travel £0 £0 £0 Included in the Ops and Analysis figuresOperations and Analysis (Incl MICE Muon Beam) £168,000 £245,756 £413,756 Uses Income Comon Fund &EU IncomeControls £0 £0 £0 Included in Electrical Integration wp

Totals for FY 13/14 £1,016,843 £961,041 £1,977,884INCOME

TIARA £33,750External Common Fund Income - STAK00030 £88,000EU Card Income - STAK00029 £34,004Bring Forward Spend from FY12/13 £100,000

Working Margin -£132,130

Allocation for FY 13/14 £1,790,000Total Allocation includes income for FY 13/14 £1,845,754This table shows the full cost for the financial year using figures from each work package schedule

-7.38%Percentage Margin

• This budget has been revised downwards yet still allows delivery of all major items & infrastructure for step IV operation.

• Staff costs have been reduced in the following work packages: Project management office Hydrogen system Operations & Analysis – management and systems experts

• Fixed costs reduced in the following:- Hydrogen System Operations & Analysis

• Options are being considered to reduce this overspend of 7.4%


Budget for FY 2013/14 – Saving Option 1

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Option 1 Description Orignial Cost New Cost Saving CommentsWP PM & POAlan Grant 10% booking from July - advisor role £21,124 £13,519 £7,605

WP Hydrogen SystemStephen Watson 25% booking from May - across Hydrogen & AFC monitoring £21,774 £11,794 £9,980

Don't build new rack room this FY Mag Field mitigation savings £64,000Don't build new rack room this FY Electrical savings £16,400

Total Saving £97,985

New working Margin -£34,145

% overspend -1.91%

Undesirable means re routing cable management system at later date

Saving Option 1• Don’t build the new rack and control room Disadvantages

Worked for some considerably time to get agreement from ISIS for this not to go forward this yr Cooling Channel Control Racks will have to go behind North wall for step IV then re-routed to the new rack

room for step VI. Effectively doing the electrical installation twice• Staff costs have been reduced further in the following work packages:

Project management office Hydrogen system

• This option reduces overspend to 1.9%


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Option 2 Description Orignial Cost New Cost Saving CommentsWP PM & POAlan Grant 10% booking from July - advisor role £21,124 £13,519 £7,605

WP Hydrogen SystemStephen Watson 25% booking from May - across Hydrogen & AFC monitoring £21,774 £11,794 £9,980

WP RF Don't Deliver TIARA - stop RF workElectrical Engineer 0% from June £14,733 £4,789 £9,944Elec Tech 0% from June £10,678 £0 £10,678Mech Tech 0% bookings £4,288 £0 £4,288Fixed Costs £40,418 £0 £40,418TIARA funding £35,000 -£35,000

Total Saving £47,913

New working Margin -£84,217

% overspend -4.70%

Undesirable. Have TIARA funded this yr to the amount of £35,000. This

Even if we cut the RF we still don't meet the target.

Budget for FY 2013/14 – Saving Option 2

Saving Option 2• Cease work on RF work package – Plan to miss the TIARA milestone Disadvantages

TIARA income of £35k this yr until end December to demonstrate RF power operational in MICE hall. Would not be able to use this income.

Damaged reputation of STFC• Staff costs have been reduced further in the following work packages:

Project management office Hydrogen system

• This option reduces overspend to 4.7%


Forward Look Spend to Step VI

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• Work in progress to set 2013/14 budget• Assumes flat cash allocation• Some levelling still to do for 2017/18 onwards• Proposed delivery of RFCC#2 will means an allocation will be needed in 2019/20

2013/14 2014/15 2015/16 2016/17 2017/18 2018/19Id Name Fraction £k Fraction £k Fraction £k Fraction £k Fraction £k Fraction £kTotal staff and non-staff by work packageMICE-UK

1 Project management and project office 327.31 359.28 370.39 401.67 414.02 414.462 Mechanical integration 357.87 244.11 225.67 263.74 107.37 26.903 Electrical Integration 357.25 257.84 148.21 137.87 82.43 75.764 Focus-coil module 440.21 57.06 471.01 519.045 Hydrogn Delivery System 21.21 124.60 226.88 46.18 368.23 25.616 RF power 274.55 352.08 330.70 355.57 442.90 238.377 Software and computing 257.92 260.47 273.32 265.22 274.15 283.398 Operations and analysis 721.76 917.91 958.58 973.73 992.23 1024.80

Grand totals 2758.07 2573.35 2533.75 2443.98 3152.34 2608.34

RG, excluded from allocation (£k)Income Common Fund 63.00 63.00 63.00 63.00 63.00 63.00Income TIARA 33.00

% above allocation 8% 2% 0% -22% 1% -17%

Work package


Schedule Overview

• Base level schedule that is – racks are installed behind North wall.

• As a result of magnetic field mitigation issues we need infrastructure work to move compressors to west wall.

• all compressors installed on West Mezzanine – compressors not installed till Feb 2014.

• SS’s & Tracker’s assembled in R9 then moved to MICE Hall. • Magnet training of SS begins after cooling channel is installed

(this includes EMR, KL & TOF)• 15 weeks total for all magnet training after cooling channel is

installed.• Step IV completion now - 19th August 2014• Spectrometer Solenoids & Trackers, installed in series due to

limited resources.• No return yoke installation shielding considered at this point

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Pre Installation Work in R9

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• Carry out commissioning & mapping of AFC#2 in R9• Install Trackers in Spectrometer Solenoids in R9• Tracker installations carried out in series due to limited resources• More space available• Less risk of damage with on going infrastructure work in MICE Hall


Mechanical Integration Work in Hall

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• Relocating compressors to West Wall involves a lot of work Mezzanine structure, services, supports

• Means we need to make other Hall modifications South mezzanine air con, stairs, crane, existing west wall services

• New Rack Room & Control Room being considered, if agreed will not effect the completion date for step IV


Electrical Installation Work

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• Cable termination work for racks & SS begins after SS installed in MICE Hall.• Rack controls and commissioning required before magnet training.


Step IV Installation

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• Magnet training of SS begins after cooling channel is installed (this includes EMR, KL & TOF)• 15 weeks total for all magnet training after cooling channel is installed.• Step IV completion now - 19th August 2014• No return yoke installation shielding considered at this point


Step IV Critical Path

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• As part of the stray-field mitigation exercise, a mezzanine to support the compressors will be constructed at the west end of the Hall

• The implementation of the new infrastructure and the necessary modifications to other structures and services in the Hall forms the critical path

Alan Grant OsC 30/4/2013 1 UK Project Finance & Schedule.

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Transcript of Alan Grant OsC 30/4/2013 1 UK Project Finance & Schedule.