AIRPORTS AUTHORITY OF INDIA | (A Miniratna - CHAPTER –3 · 2019. 12. 11. · Government of India...

Airports Authority of India

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CHAPTER –3

Powers relating to Administration &

Establishment


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CHAPTER –4

Powers relating to Commercial Activities


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CHAPTER – 5

Powers relating to Law Department


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CHAPTER – 6 Powers relating to works / services (Capital)


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CHAPTER – 7

Powers Relating to Procurement of CNS Equipment & Services (Capital)


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CHAPTER – 8

Powers relating to Procurement of Other Equipments/Fixed Assets/Services (Capital)


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CHAPTER – 9

Powers relating to Revenue Expenditure


GENERAL


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1. General

CHAPTER - I

1. General:

1.1 This Instrument of Delegation of Administrative and Financial powers

shall come into force from the date it is approved by the Authority. 1.2 All previous orders or such Instruments of Delegation of Administrative

and Financial powers, which have been in force, shall stand superseded from the date this instrument comes into force.

1.3 All powers delegated hereunder are subject to orders issued by the

Government of India under the Airports Authority of India Act, 1994 and the Airports Authority of India (Amendment Act), 2003 as amended from time to time, and shall be exercised by the officers within their administrative jurisdiction only and in accordance with the rules, regulations, instructions and procedures, including those in respect of financial concurrence as may be laid down from time to time. In the absence of any such guidelines, standard practices/conventions shall be followed.

1.4 All sanctions/approvals having financial bearing by the authorities

exercising the powers delegated hereunder except chapter-3 shall be with the prior concurrence of appropriate authority as specified in the Directorate of Finance. Where the cases are to be considered by the concerned Board / Committee [such as WAB, WAC, CAB, Advisory Committee (Procurement) etc ] at the Corporate / Regional / Station level, the same will be put up to the Committee with prior financial concurrence.

1.5 The officers exercising the delegation of powers have to ensure that these

are financially scrutinised & concurred by finance (except wherever specifically exempted) by the local finance head not below the level of Asst. Manager (F&A) at field stations. Where such officers are not available, such concurrence is required to be obtained from the RAU concerned.

1.6 In case of difference of opinion between the Head of the Finance Wing

and the Officer-in-Charge at the Region/Airport/Unit concerned, the matter shall be placed before the Officer-in-charge, who will record his decision. In cases where the opinion of the Head of the Finance Wing is


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1. General

overruled the finance wing at Region/Airport/Unit shall send a monthly report of such cases by the 7th or next working day of the succeeding month to the Finance Directorate at Headquarters through Regional Headquarters with their comments / observations.

1.7 In case of difference of opinion between Finance and the User Department

at Headquarters, the matter will be referred to the concerned Member who will take a decision on the issue in consultation with Member (Finance). In the event of continued difference, the matter shall be referred to the Chairperson for a decision.

1.8 The Chairperson shall have the administrative jurisdiction over all officers

of the authority subordinate to him as well as the departments, airports, projects and establishments of the authority in India and abroad.

1.9 In emergent circumstances, in respect of any matter on which the approval

of the Board is normally required, the Chairperson shall have the powers to act in such a manner as he may deem fit, in the interest of the Authority, within overall limits of the Act., provided that any action taken in exercise of this power shall be reported to the Board for ratification wherever necessary.

1.10 In emergent circumstances, in respect of any matter requiring Hqrs.

approval, the Airport Director (ED level) and RED’s in the Region shall have the powers to act in such a manner as he may deem fit, in the interest of the Authority within the overall limits under the Act, provided that any action taken shall be reported to the Chairman/Whole time Member concerned for ratification. Similarly in case of field stations, in emergent cases where the approval of RED is required, the Airport In charge shall act in such a manner as he may deem fit in the interest of the Authority and within the overall limits under the Act and shall report the same to the appropriate authority for ratification.

1.11 On grounds of exigencies of works under other Administrative

considerations, the Chairperson may give a written order modify, alter or withdraw the powers delegated herein to any officer or class of officers subject to such reduction or withdrawal of delegation being approved by the Board in due course.

1.12 The whole time Members may exercise any or all the powers given to the

Departmental Heads and Officers below them and the Airport Directors/Project In-charges.


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1. General

1.13 Any Officer who is senior in rank may exercise any or all the powers delegated to the officers reporting to him.

1.14 In the temporary absence of Chairperson, the whole time Member, duly

authorised by him, will exercise the powers of the Chairperson including the financial powers being exercised by the Chairperson. All such cases shall be informed to Chairperson on his return.

1.15 The Chief Vigilance Officer is entitled to exercise the powers of Whole-

time Members within his/her administrative jurisdiction and in accordance with the rules, regulations, instructions and procedures including those in respect of financial concurrence as may be laid down from time to time.

1.16 The powers have been delegated to “In-charge of operating stations” by

keeping in mind the single point administration. Where, in any station, the single point administration is yet to be introduced, the powers given to the stations-in-charge will be exercised by ”In-charge of aerodromes” as well as the “In-charge of communications” in the intervening period in their respective administrative jurisdiction.

1.17 If in any Department, any of the officers to whom powers are delegated

hereunder is absent for any period, then the officers mentioned in para 1.13 above as may be appropriate for the purpose, shall decide as to who should exercise the powers delegated to such officers during their period of absence.

1.18 Chairman can sub-delegate any or all the powers conferred upon him to

the whole time Members, Regional Executive Directors, Airport Directors at all levels, Executive Directors and HODs at the Headquarters and other officers under him subject to such conditions as he may deem fit, consistent with the need for prompt, effective and efficient discharge of the responsibilities entrusted to such officers. The general delegation of powers by the Chairman to the whole time Members and other officers shall be submitted to Board for information. Also, Airport Directors (ED level) and REDs at the Regional Hqrs. can sub-delegate any or all the powers conferred upon him to the appropriate level of officers working under him subject to such conditions as he deem fit for consistent effective and efficient discharge of responsibility in respect of such officers. Such sub-delegation shall be reported to the Chairman.

1.19 In case of difference between Delegations of Powers & Manuals, the

provisions contained in the Delegation of Powers will prevail. Further, in respect of matter where specific provisions have been incorporated in the


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concerned chapters, these shall be applicable and shall prevail over the corresponding clause in the pre-face (General).

1.20 Principal, CATC may exercise the same powers as delegated to REDs

except in cases where specific powers are delegated to him. 1.21 All proposals involving financial implications have to be concurred by the

respective finance officers in Hqrs./Regions/SAU/Stations/Units.

1.22 Wherever a Department is not headed by an Executive Director at Corporate Headquarters, the powers of EDs will be exercised by the GMs under whom the relevant department is placed.

1.23 Powers for financial concurrence:

a) Corporate Headquarters Authority Limits of Powers Member (Finance) : - Full Powers in respect of Proposals to be approved by Chairman or the Board. - Full Powers in respect of Issues involving policy Decisions. ED(F&A) : Full Powers in respect of Proposals to be approved By Members. GM (F&A) : Full Powers in respect of proposals to be approved by HODs. Jt.GM(F)/GM(F) / :Full Powers in respect of DGM(F)/AGM proposals to be approved by officers of the level of GMs.

b) Regional Headquarters / Self Accounting Units (SAU)/Field Stations :

Authority Limits of Power

Finance Officer in charge at station/region

Full powers in respect of proposals to be approved by competent authorities as designated in DOP.


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1. General

*Remarks: The powers for bill passing, cheque signing etc. within the Finance Directorate at Hqrs. / Regions / SAU will also be decided by Member (Finance).

ii) At Airports/Projects, GM (Fin)/Jt. GM (Fin.)/ DGM(F & A) can sub-delegate the powers to Sr. Manager (F&A) in respect of proposals to be approved by DGM(Engg.) or equivalent as per requirements.

1.24 Payment of Bank Charges / Interest Charges: Powers are to be exercised

by respective in-charges at the Hqrs. / Regions / Fields / Units. 1.25 Budgetary control should be exercised by respective in-charges in co-

ordination with the respective finance head by monitoring all expenditure on each head/schemes.

1.26 The constitution of various Boards and the Committees as envisaged in the

Delegation of Powers is given below :-

(i) Personnel Advisory Board will consist of Chairperson, Member (P&A), Member (Finance), Member of concerned Department and HOD concerned who will be the Member Secretary.

(ii) Personnel Advisory Committee will consist of Member (P&A), ED (P&A) and ED (F&A), HOD of Directorate/ Department concerned who will be the Member Secretary.

(iii) Medical Committee will consist of ED (P&A), ED (F&A) and the Medical officer concerned.

(iv) Commercial Advisory Board will consist of Chairperson, Member (Fin), Member (Ops), Member (P&A), Member (Plg) and ED (Commercial), who will be the Member Secretary.

(v) Law Advisory Board will consist of Chairperson, Member (P&A), Member (Finance), Member of concerned department and Head of the Law Deptt at Headquarters who will be the Member Secretary.

(vi) Works Advisory Board will consist of Chairperson, Member (Plg), Member (Ops), Member (Finance) and ED of the concerned department who will be the Member(Secretary).

(vii) Works Advisory Committee will consist of Concerned Member, ED (Engg), ED(F&A) and concerned GM (Engg), who will be the Member Secretary.

(viii) Regional Advisory Committee (Works) will consist of RED/ Principal, CATC / Airport Director (Metro-Airports), HOD of concerned Department whose work is to be taken up, HOD of Finance Wing and. HOD of Engg. Wing who will be the Member Secretary.

(ix) Advisory Board (procurement) will consist of Chairperson, Member (P), Member (Ops), Member (Fin) and HOD of the


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Directorate / Department concerned who will be the Member Secretary.

(x) Advisory Committee (Procurement) will consist of concerned Member, concerned ED, ED(F&A) with concerned GM as Member Secretary.

(xi) Regional Advisory Committee (Procurement) will consist of RED / Principal, CATC / Airport Director (ED level), HOD of Finance wing, and HOD of Directorate / Department concerned who will be the Member Secretary.

(xii) Regional Commercial Advisory Committee will consist of RED/Principal, CATC/Airport Director (ED level), HOD of Finance wing and HOD of Commercial Directorate/Department, who will be the Member Secretary.

(xiii) Works Advisory Sub Committee at CHQ – ED (Engg), GM (Fin), GM of concerned Directorate (Aerodrome/Communication) and GM(Engg) concerned, who will be the Member (Secretary).

(xiv) CNS Purchase Committee at CHQ – ED (CNS –P), GM(F) and GM(CNS-P) who shall be the Member Secretary.

(xv) Sub Advisory Committee (Procurement) at CHQ – Concerned ED, GM (Fin) and concerned GM shall be Member Secretary.

(xvi) Local commercial advisory committee will consist of the Airport Director/Airport in charge, HOD of finance and HOD of commercial who will be the Member Secretary.

(xvii) Anything not covered here in above, the Chairman will have the power to constitute appropriate level board/committee/sub-committee to deal with that specific work on the similar lines.

1.27 Wherever the regional heads have been delegated the power, the same shall also apply to the Airport Directors (ED level).

1.28 Project Director will exercise same powers as delegated to Executive Director (Engg) in technical matters and as delegated to Regional Executive Director for all other matters.

1.29 GM (Engg) Project In-charge will exercise same powers as delegate to GM (Engg) for technical matter and as delegated to Airport Director (GM level) for all other matters.

1.30 Wherever there is a directive from a Court of Law, the matter is to be immediately taken up with Law Department to decide about course of action. It needs to be ensured that there is no contempt of court.

1.31 Chairman with consent from concerned Member and Member (Fin) is empowered to modify/add any power delegated here as under to officers below Member level


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2. Powers relating to Works, Supplies, Services (Capital)- Definitions & Explanations.

CHAPTER –2

DEFINITION & EXPLANATION OF CAPITAL/REVENUE WORKS,

SUPPLIES & SERVICES


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2. DEFINITIONS AND EXPLANATIONS

2.1. The terms of a contract must be precise, definite, leaving no room for ambiguity, subject to adequate prior scrutiny of terms, general or special, if any, standard forms of contracts as vetted by Legal Department should be adopted, wherever possible. The alternatives used in the standard forms, which are not applicable, should be invariably scored out under signatures.

2.2. No relaxation of specifications agreed upon in a contract or relaxation of the terms of an

agreement entered into by the Authority should be made without proper examination of the financial effect involved due to such relaxation and without approval of competent authority.

2.3. While selecting the agency for award of contract, the financial status of the individuals

and firms must be taken into consideration in addition to all other relevant factors. 2.4 No work of any kind should be commenced without a proper award letter containing

price and other terms and conditions. 2.5. Provision must be made in contracts for safeguarding property of the Authority entrusted

to a contractor and for recovery of hire charges, if any, thereof. 2.6 When a contract is likely to endure for a long period or where the contract provide for a

clear schedule for the fulfillment of the various stages of the contract, it should include a provision for unconditional power of revocation or cancellation at the discretion of the Authority at any time on the expiry of reasonable notice to the effect. The period of notice should not normally be longer than 6 (six) months.

2.7. All contracts should have a provision for recovery of liquidated damages for defaults on

the part of the contractor, unless any special instructions are issued by the competent authority.

2.8. Cost-Plus-Contracts should be avoided except where those are inevitable. A cost-plus-

contract means a contract where the price payable for supplies or services under the contract is determined on the basis of the actual cost of production of the supplies or services concerned plus profit either at a fixed rate per unit or at a fixed percentage on the actual cost of production.

2.9. The terms of contract for the purchase of perishable stores should invariably include a

‘warranty clause’. It should be ensured that in all contracts where a warranty clause is included, the position regarding delivery of goods in replacement of rejected ones is made clear beyond doubt.

2.10 The question, whether any sales tax, Value Added Tax (VAT), purchase tax, octroi and

terminal taxes and other, Statutory taxes and duties are to be paid and, if so, by which party should be settled and cleared up and suitably incorporated in the contract, for goods equipment including transfer of movable property etc.


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2.11. All contracts for purchase involving import of material from abroad should as a rule provide for purchases on F.O.B. basis. All such contracts involving foreign exchange outgo for procurement of goods (including spares, books, computer software etc.) and /or payment of services will be sent to the Corporate Headquarters for approval of whole time Members (for contracts falling in his power or officer below him) for foreign exchange content after duly approving the contract value in Indian Rupees, considering prevailing Foreign Exchange rate by the officers empowered to the extent in DOP. In respect of FIU proposals involving foreign exchange, ED (FIU) is delegated powers to approve F.E. outgo equivalent upto Rs. 5 lakhs. However, Chairman has the full powers to approve the outgo of foreign exchange.

2.12. Before entering into a contract or an agreement, all pros and cons should be considered

and validity of contractual documents should be ensured. Effective administrative machinery should also be set up to keep a vigil on the performance of parties concerned.

2.13. The terms of a contract once entered into should not be materially varied without the

previous consent of the authority competent to enter/accept the contract so varied. No payments to contractors by way of compensation or otherwise, outside the strict terms of the contract or in excess of the contract rates may be authorised without the previous approval of the competent authority.

2.14. No contract involving an uncertain or indefinite liability or any condition of an unusual

character should be entered into without the previous consent of the Chairperson/Whole Time Member. Where escalation in respect of labour overheads, customs duties, freight etc. is provided for in a contract, the basis / formula for the calculation of the same should be clearly indicated.

2.15 Generally contracts should be placed only after open tenders have been invited. However, where open tenders are not invited contract/purchase is effected by limited tenders, the specific reasons for doing so should be recorded and approval in writing from the authority next higher to the officer competent to accept the tender should be obtained.

2.16. The Directorate concerned will issue limited tender enquiries to firms of repute and

competence. These enquiries may be made to the parties whose credentials are verified with the help of pre-qualification bids called once in three years by the EDs at CHQ/ REDs/ Airport Directors (ED level). However, in the absence of this process the Whole Time Member concerned shall be empowered to approve the list of parties for limited tender action.

2.17. In the case of purchase of plant and machinery and equipment from foreign countries,

whenever practicable and advantageous, contracts should be placed only after global tenders.

2.18 A schedule of quantities with their issue rates of such materials, which are supplied by

the Authority and are used in the contracted work, should form an essential part of the contract. It should also contain an escalation clause pertaining to rates of such materials the prices of which are controlled by Government and which contractor arranges himself,


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so that the Authority may get the benefit of any saving in the quantities of the material actually used in execution.

2.19. If due to exigencies of work or wherever the proposed procurements are of such nature

which cannot be converted to uniform schedule of quantities or specifications, such procurements may be resorted to by a purchase committee subject to prescribed limits of acceptance of single tender and due financial concurrence. The committee may consist of not less than three officers, one of them invariably being from the department of finance. A prior written approval of the administrative authority competent to sanction such expenditure should be invariably obtained.

2.20. The contracts which can be made by the Authority broadly fall into the following

categories:- a) Job/Work Contracts: These include all type of major/minor operational, maintenance and capital nature

job/works including turnkey jobs/works. b) Supply/Stores Contracts: These include all types of procurements, supply of material, machinery etc. c) Service Contracts: These include contracts for securing all services including that of experts, advisors,

consultants etc. 2.21 Wherever AAI delegation of powers is silent, AAI Manuals are to be followed.

2.22 The tender opening Officers shall exercise full powers, unless otherwise specified in this

para, for refund / adjustment of EMD as per the terms of NIT. The tender opening officers are mentioned below :

Tender Opening Officer Value of Work / Procurement / Services

Sr. Manager (Engg.)./Equivalent

Manager (Engg.)./ Equivalent

Asstt. Manager (Eng.) /equivalent

Full Powers. Powers upto Rs.5 lakh. Powers upto Rs.2 lakh.

2.23 (i) Tender opening officer shall refund the earnest money given by all the tenderers except

the lowest tenderer, within a maximum of seven working days from the date of opening of tenders, subject to the parties giving receipt for refund of EMD. EMD in foreign exchange shall also be refunded with the approval of whole time Member. ii) In the case of tenders involving technical bid and price/commercial bid, EMD of those tenderers whose technical bids were found not suitable and hence rejected by competent authority will be refunded. EMD in foreign exchange shall also be refunded with the


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approval of whole time Member. Refund of the EMD of rest of the bidders shall be done as laid down in para (i) above.

(iii) In respect of all tenders, particulars regarding tenders received, tenders received in opened condition, tenders opened and EMD refunded shall be maintained in a register.

2.24 Order Completion Certificate may be issued by each authority upto the level of Sr.

Manager to the extent they are delegated powers for technical sanction. However, for all works costing more than the T.S. Limit of Sr. Manager the completion certificate shall be issued by DGMs/JGM. Report of Completion Certificate should be submitted to the next higher authority within 30 days of issuing such certificate.

2.25 Where specialized departmental Executive Directors are not available, the powers should

be exercised by administrative Executive Directors under whom the relevant departments are placed on all administrative matters.

2.26 The powers given to GM(Engg)/Jt. GM(Engg)/DGM (Engg) /, Sr. Manager (Engg),

Manager (Engg) , Asstt. Manager (Engg) & Sr. Superintendent (Engg) in Chapter 6 shall be applicable at Headquarters as well as Regional station level.

2.27 All contracts approved by Member and Chairman, the Contract Agreement will be

signed by the concerned ED on behalf of Airports Authority of India. The contracts approved by ED, will be signed by concerned GM. However, for Engg. Contracts, the signing authority will be Sr. Manager (Engg) / Engg. In-charge as defined by Works Manual.

2.28 Award of Work without call of Tenders:-

Quotation is the process for awarding a work without call of tender which is required to be carried out due to urgency in some special cases where the usual formalities of tender like NIT, Tender Cost, EMD, Contract Agreement, Mobilisation advance, Arbitration etc. are not applicable.

The spirit behind the call of quotation to carry out urgent jobs (mainly of maintenance in nature ) to get competitive offer from at least three different agencies for purchase of materials based on departmental bill of quantities giving specifications of items to be purchased or work to be done.

There are limitations for the quotation like urgent works of smaller magnitude can only be executed based on work orders and it involves only the conditions written down in the standard form of work order and there is no stamp paper agreement between the two parties.

2.29 The powers delegated to officials without specifying the discipline, shall be exercised in

respect of administrative and financial matters, relating to their spheres of responsibilities.


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2.30 Engineers responsible for carrying out Capital/ARMO works in respect of Corporate

Headquarters shall exercise the same powers as delegated to field Engineers. 2.31 Subject to technical sanction from the carrying out Capital/ARMO works in respect of

provision, rules procedures and limitations as laid down from time to time the authorities mentioned in Chapter 9 may incur expenditure on day to day maintenance and up keep of facilities.

2.32 All revenue/capital works/service/procurements shall be finalized by award of

orders/contracts to the most competitive offers on the basis of call of tenders/quotations. 2.33 Repairs and maintenance works fall into two board categories namely, ARMO and

Special Repairs. No separate A/A&E/S is necessary for ARMO works for which “Action Plan” given work wise details be got prepared and approved by RED’s / APDs / Airport in-charge before the commencement of the year, even though no separate A/A&E/S (Expenditure Sanction) may be necessary for ARMO works but technical sanction will be required for the same from the competent authority, and an approval in principle is necessary from RED’s/Airport in charge before undertaking the works not listed in the action plan. But in respect of special repairs, A/A&E/S and technical sanction is required. All repairs and maintenance work also requires finance concurrence prior to award of work.

2.34 In respect of powers for technical sanction and approval of Notice Inviting Tender (NIT)

etc., the powers included in Chapter 6 and Chapter 8 would also be applicable for similar works/services/procurements covered under Chapter 9.

2.35 Regional/Corp E&M Workshop in-charge shall exercise same powers as delegated to

APD/Airport controller of equivalent rank.

Similarly, DGM/In-charge (FS) of Fire Training Centres at Delhi and Kolkata shall exercise same powers as delegated to APD/Airport Controller of Jt. GM/DGM rank.

2.36 Notification for R&M works costing upto Rs. 10 lakhs shall be taken up through wide

publicity including display on Notice Board and notice to empanelled firms. Press advertisement will not be needed.

2.37 The powers delegated under Chapter 3 are common for scrapping/write-off of capital

assets acquired and losses incurred by Airports Authority of India for all items covered under this DOP.

2.38 The powers delegated to various officers under page 6.5.1 of DOP for award of work to

the lowest tenderer shall be applicable for acceptance of highest bid. 2.39 Following powers will be exercised by equivalent level officers of the concerned

disciplines:- (i) As regards “extension of time” in respect of revenue works / supplies / services,

powers given under Para 6.9 will apply “mutatis mutandis” to such cases.


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(ii) The powers given under Para 6.15 regarding “ advance payment to the contractors against work done but not measured ” shall apply “ mutatis mutandis” to revenue works also.

(iii) The powers given under Para 6.16 (Dispute Resolution Board), Para 6.17 (Appointment of Arbitrators) and Para 6.18 (Acceptance of arbitration awards) shall apply “mutatis mutandis” to revenue works, supplies & services.

(iv) The powers for deviation limits, arbitration, signing of agreements in para 6.7 & 6.14 shall apply “mutatis mutandis” to revenue works, supplies and services also.

(v) The provisions of chapter 2 - ‘Definitions & Explanations’ - are applicable mutatis mutandis to revenue expenditure proposals also.

2.40 IT and Electronics officers shall exercise powers as delegated for procurement of CNS

and other equipments, and repairs & maintenance to officers of equivalent rank in Chapters 7, 8 & 9.


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Nature of Power Chairperson Concerned Whole time Members

Concerned EDs

at Hqrs.

Concerned GMs at Hqrs.

Remarks

* Needs Financial concurrence 3. Powers relating to Administration & Establishment-Headquarter level

*3.1

*3.2 (a)

3.2 (b)

Wage Structure and Service Conditions: All matters pertaining to Staff Strength Wage /Salary Structure, emoluments, perquisites etc. & Service Conditions relating to R & P Rules, TA/DA Rules LTC rules : Creation / Abolition of Posts. Inter discipline transfer of post/ Transfer of

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Full Powers up to the level of GM on the recommendation of Personnel Advisory Board.

Full Powers

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Member (P&A) Full Powers up to the level of Group ‘B’ employees under their Admin-istrative Control on the recommenda-tions of Personnel Advisory Commi- ttee having ED/ HOD level repre-sentatives of concerned Dte. or concerned whole time Member as one of the Members of the Committee.

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-----

-----

-----

-----

-----

Powers are vested with AAI Board/Government. Subject to procedures, rules and regulations laid down on this behalf. On the advice of the appropriate selection committee duly constituted. Subject to the provision in the manpower sanctioned and provisions of CDA rules.


Sl No.


Concerned EDs

at Hqrs.


Remarks


3.3 3.3 (b) 3.3 ( c)

posts. (a) Appointments/ Promotions/Confirmation/Transfer Relaxation in special cases of Age, Qualifications, Experience, Physical standards & Medical fitness for Recruitment & Promotion of employee Acceptance of Resignations

Full Powers up to the level of

Executive Directors

Full Powers

Full Powers

Full Powers up to the level of DGM

& equivalent

Member (P&A): Full Powers up to the level of DGM & equivalent on

recommendation of the concerned Member with

approved specification

.Power in respect of employees in Gp.B & below

Full Powers for all Non-Executive posts at

Hqrs

Power in respect of non-executives/ others

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A committee consisting of due representation of concerned Dte. and Dte. of Personal be constituted to effect the transfers. Cases of relaxation in job specifications to be processed by Deptt. Of Personnel.

*3.4 Powers to grant additional increments on initial appointment

Full Powers upto 5 (Five) increments

Full Powers upto 3 (Three) increments.

The officers competent to make appointments are empowered to fix in special cases higher initial pay by


Sl No.


Concerned EDs

at Hqrs.


Remarks


grant of additional increments as per limits indicated. Such additional increments shall in no case exceed the maximum of the applicable time scale to the post.

3.5 Officiating/ looking after arrangements against sanctioned Posts.

Full Powers up to Executive Director and equivalent

Full Powers up to DGM and Equivalent.

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‘Broadly, the employee should be eligible to hold the officiating position, as per R&P guidelines. In case of non availability of eligible candidates, relaxation upto 2 years may be granted where the eligibility specifications are 5 years, and relaxation upto 1 year may be granted for specifications of 3 years and will be regulated as per guidelines’

3.6 (a) Authorization of Tours: Within India

Full Powers Full Powers for employees under their control.

Full Powers for tours for employees under their control

Full Power for tour

within India for

employee under their

control (where the concerned

GM is reporting

1. TA/DA advance is to be regulated in accordance with TA/DA Rules and office orders/ circulars, etc., in this regard, after the tours are authorised as per the delegated powers.


Sl No.


Concerned EDs

at Hqrs.


Remarks


directly to Whole time Member).

*3.6 (b)

Authorization of Tours: Abroad

Full Powers ----- ----- ----- 1.Chairperson , Wholetime Members & CVO shall require prior approval of Govt. 2.All tours abroad on training are to be processed by Deptt. Of Personnel/on recommendation by the concerned deptt.

3.7 Powers to sanction Air Travel on Tour– for non-entitled employees.

Full Powers Full powers for employees under their administrative control

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3.9 TA/DA advance for approved tours

*3.9(a) Foreign Tours Full Powers as per TA / DA rules

Full Powers as per TA / DA rules

------ Foreign TA/DA is to be drawn from the respective office in the Hqrs./place where the pay is being

drawn by the employee as per the rates approved by

the Board. 3.9 (b) Inland Tours

Full Powers beyond the prescribed limits.

Full Powers as per TA/DA Rules for tours which can be approved by him.

Full Powers as per TA/DA Rules for tours which can be

Full Powers as per TA/DA Rules for tours approved by

As a normal procedure , inland TA/DA is to be

drawn from the place where the pay is being drawn by

the respective official. However in case of


Sl No.


Concerned EDs

at Hqrs.


Remarks


approved by him.

him. exigencies including extension of stay in the

official tour program , GM (F&A) at Hqrs may sanction

TA/DA advance to the officials on tour as per TA

/DA rules. 3.10 Reimbursement of

Medical Claims

Full Powers

Full Powers

Full Powers

Full Powers As per Medical Attendance Regulations.

3.11 Relaxation of Medical Attendance Rules.

Full Powers Full Powers to Member (P&A) as per recommendation of medical committee.

----- ----- Medical committee will consist of ED(P&A),

ED(F&A) and the Medical officer

3.12 (a)

Advance for Medical Treatment except treatment abroad

Full Powers Full Powers

ED(P&A) Upto Rs. 50,000/- per reference

(b) Advance for medical treatment in empanelled hospitals

Full Powers Full Powers Full Powers

Rs. 50,000 Per reference

Full powers to the head of personnel wing.

3.13 Sanctions of overtime to Staff

Full Powers Full Powers Full powers as per orders on the subject from time to time

Full powers as per orders on the subject from time to time

As per guidelines on the subject


Sl No.


Concerned EDs

at Hqrs.


Remarks


3.15

(a) Sanction of LTC/LTC advance as per rules (b) Relaxation in Leave Travel Concession Rules.


Full Powers Full Powers to Member (P&A). Powers only in respect of time to perform return journey and late submission of bills upto 3

Full Powers -----

Full Powers

As per guidelines on the subject

3.14 Grant of leave Full powers Full Powers except study leave. Full Powers for EOL beyond 60 & up to 90 days in a year. Member (P&A): Full Powers for EOL beyond 60 days in a year.

Full Powers except study leave. Full Powers for EOL beyond 30 days & upto 60 days in a year.

Full Powers except study leave Full Powers for EOL upto 30 days in a year. (Where GMs are directly reporting to Whole-time Member).

1) Subject to rules, availability of leave and operational requirements. 2) Only Chairperson has full powers to grant leave to an individual who is on tour abroad.


Sl No.


Concerned EDs

at Hqrs.


Remarks


months only.

3.16 Hiring of Vehicles for Official Use.

Full Powers

Full Powers in respect of Departments under his charge.

Full powers in respect of discipline/officials under his charge

GM-Tech/ (Equip.) GM(Adm) For immediate requirements at corporate headquarters

- Justification for hiring of vehicles is to be recorded

*3.17 (a)

Acceptance by the Employee of the Authority of Honora rium / remuneration for giving lectures. .

Full Powers Powers up to Rs.5,000/- on each reference. Member (P&A): Rs. 10,000/-

Powers upto Rs.2,000/- on each ref. ED (P&A): Rs. 5,000/-

----- - To be regulated as per conduct rules.

*3.17(b)

Grant of Honorarium/Cash Reward to Employees for exemplary, courage, loyalty and devotion to duty.

Rs.10,000/- per reference per person

Rs.5,000/- each reference per person.

Rs.2500 per reference per person subject to overall annual limit of Rs.1 lakh.

----- -

*3.18

a)Grant of Honorarium for obtaining expert services on Selection Committee b) Honorarium for setting of Question paper for departmental written test /examination


Powers upto Rs 3000/- per day per expert. Full Powers

Powers upto Rs.1000/- per day per expert. Rs. 1 lakh in each case

-----

- -

As per guidelines issued by Hqrs. on the subject As per guidelines issued by Hqrs. on the subject


Sl No.


Concerned EDs

at Hqrs.


Remarks


& evaluation of answer sheets.

3.19 To permit Employees taking up outside Assignments without any Fee or Honorarium.

Full Powers Powers in respect of employees of the rank of GM and below

Powers in respect of employees of the rank of DGM and below

- Proper entry to be made in the personal records of the employees concerned.

3.20 Nominations for attending Seminars, Conferences and Training Courses in India: a) Training Programme in India including in-house programmes.

Full Powers

Powers in respect of all employees under their administrative control

Full powers in respect of employees upto DGM and equivalent. under their administrative control

-----

-

b)* Training Abroad Full Powers ----- ----- ----- 3.21 (a)

Sanction of Fees/Honorarium to Training Faculty. In-house training faculty

Full Powers

Powers upto Rs.2000/- per expert per day Subject to Rs.1.0 lakh per annum. Member (P&A): Upto Rs. 3000/- per day subject to annual limit of Rs. 1.5 lakhs

Powers upto Rs.1,000/- per expert per day subject to Rs0.50 lakh per annum. ED (P&A): Upto Rs. 2000/- per day subject to

----- As per guidelines issued by Hqrs. on the subject


Sl No.


Concerned EDs

at Hqrs.


Remarks


annual limit of Rs. 0.75 lakhs

3.21 (b)

Guest training faculty Full Powers Powers upto Rs.2000/- per expert per day Subject to Rs.1.0 lakh per annum. Member (P&A): Upto Rs. 10,000/- per day subject to annual limit of Rs. 5 lakhs

Powers upto Rs.1,000/- per expert per day subject to Rs0.50 lakh per annum ED (Trg)/(P&A): Upto Rs. 5000/- per day subject to annual limit of Rs 2.5 lakhs

----- - As per guidelines issued by Hqrs. on the subject

3.22 Appointment of Casual Employees in case of emergent requirement .

Full Powers for period not exceeding 90 days

Full Powers for a period not exceeding 60 days in respect of functions under their control. Member (P&A): Full Powers

----- ----- As per guidelines issued by Hqrs. on the subject Justification is to be recorded in writing subject to guideline issued from time to time.

3.23 Scrap / write-off of capital assets due to normal wear & tear:- To sanction scrapping/write-off of capital assets which due to normal wear and tear have become

(i) Powers upto Rs. 20.00 lakhs for each individual asset wherever write-off norms are

(i) Powers upto Rs. 10.00 lakhs for each individual asset wherever write-off norms are

Powers upto Rs. 5.00 lakhs for each individual asset wherever write-off norms are followed

----- - Subject to the guidelines for condemnation of capital assets beyond the prescribed life of the assets as per Survey Policy and/or beyond commercial repairs. In case neither the acquisition cost nor the Book Value is


Sl No.


Concerned EDs

at Hqrs.


Remarks


unserviceable or are considered beyond economical repairs as per limits indicated here. (5% of acquisition cost or book value whichever is higher)

followed. (ii) Powers upto

Rs. 10.00 lakhs for each individual asset wherever norms are not followed.

followed. (ii) Powers upto

Rs. 5.00 lakhs for each individual asset wherever norms are not folloed.

available, the ‘Value’ of capital asset will be assessed by a committee constituted, comprising of officials of Engineering, Finance and concerned discipline. The case will be processed for writing off capital assets treating the ‘Value’ as acquisition cost and disposed off accordingly.

3.24 Scrap / write-off of capital assets due to Obsolescence. (5% of acquisition cost or book value whichever is higher)

Powers upto Rs. 20.00 lakhs for each individual asset

Powers upto Rs. 10.00 lakhs for each individual asset.



Subject to such rules and procedure may be prescribed in this behalf, the authority may order disposal of capital assets that may have become obsolete due to change in design or as a result of any order issued by authorities or any recommendations of the manufactures or due to expiry of self life in storage to the extent indicated.

3.25 Power to write-off of unserviceable stores/obsolete. (5% of acquisition cost)

(i) Powers upto Rs. 20.00 lakhs for each lot wherever write-off norms are followed.

(ii) Powers

Powers upto Rs. 10.00 lakhs for each lot



A committee consisting of one technical person from the concerned Department. One technical person from outside Department will identify the items to be written-off periodically at 6 monthly intervals. Inclusion of


Sl No.


Concerned EDs

at Hqrs.


Remarks


upto Rs. 10.00 lakhs for each lot wherever norms are not followed.

Finance Representative is essential.

3.26 Loss due to theft, fraud, negligence or any other reasons.

Rs. 10.00 lakhs each case

Rs. 5.00 lakhs each case

----- ----- -----

Note: 1) The scrappage/ write-off

of capital assets/ stores to be regularized in accordance with the powers outlined above.

2) The powers delegated to various officers under Chapter 6 of DOP for award of work to lowest tenderer shall be applicable for acceptance of highest bidder in respect of disposal of Capital assets /stores as well.

*3.27 Irrecoverable Loans,

Advances, Debts and other dues from employees or other outside parties:

Powers upto Rs. 1.00 lakh in each case.

Member(Fin): Powers upto Rs. 0.25 lakh in each case.

ED (F&A) Powers upto Rs.0.01 lakh in each case subject to

1) These powers are subject to such rules and procedures as may be prescribed from time to time in this behalf. 2) The irrecoverable loans,


Sl No.


Concerned EDs

at Hqrs.


Remarks


I. Where the amounts due are considered irrecoverable; or II. Where the expenditure likely to be involved in recovery is dis-proportionate to the amount of dues involved; or III. Where the legal proceedings are not considered desirable.

annual limit of Rs.0.25 lakh.

advances, debts and other dues from the employees will be done in consultation with Directorate of (P&A), ED (P&A) and Member (P&A) may exercise the power.

*3.28 Settlements of Claims against Authority from any cause not provided for in any items men-tioned in this delegation.

Full powers upto Rs.1 lakh in each case and upto Rs.10 lakhs per annum.

Member(Fin): Full Powers upto Rs.20,000/- in each case and up to Rs.1.00 lakh per annum.

----- ----- -----

3.29

Grant of Compensation under the Workman Compensation Act

Full Powers

Member (P&A): Full Powers

-----

Legal concurrence is needed

3.30 Grant of various types of advances - HBA, Conveyance, Computer etc,

Full Powers as per rule on the subject.

Member (P&A) Full Powers as per rule on the subject..

ED(P&A): Full Powers as per rules on the subject

GM (Admn): Full Powers as per rules on the subject.

As per guidelines issued by

Hqrs.and subject to availability of funds.

*3.31 Grant of Interest free advance against salary

Full Powers Member (P&A)/ Full Powers

ED(P&A): Full Powers

Subject to finance concurrence.


Sl No.


Concerned EDs

at Hqrs.


Remarks


to tide over any financial emergency (equivalent to one month Basic Pay + D.A. in a financial year)

As per rules and regulations.

3.32 Grant of Festival advance

Full Power Full Powers Full Powers as per rules on the subject

Full Powers as per rules on the subject

As per guidelines issued by Hqrs. on the subject

3.33 Grant of Natural Calamity advance

Full Powers Member (P&A) Full Powers with over all annual limit upto Rs. 5

lakhs

Full Powers Full Powers As per rules and regulations in this regard.

*3.34

Staff Welfare Expense: To sanction expenditure on welfare activities.


ED (P&A): Powers upto Rs.2 lakhs per annum.

. - .

3.35 Sanction of special disability leave

Full powers Member (P&A): Full Powers

ED (P&A): Full Powers

In consultation with the personal Dept.

Airports Authority of India 3. Delegation of Administrative Powers to Regional Executive Directors and below

Sl. No.

Nature of Power

REDs / Principal, CATC/Airport

Director (ED level)/ ED (NIAMAR)

Concerned GM

Airport Directors

(GM Level)

Airport Directors

(JGM Level)

Airport Director/ Controller (DGM level)

Other Airport

Controler(SM)

/Incharge of Operating Stations

Remarks

* Needs Financial concurrance 3. Powers relating to Administration & Establishment-Regional Level

*3.1 Wage Structure and service conditions: All matters pertaining to Staff strength, Wage/Salaries Structures, emoluments, perquisites and personnel policies relating to R&P Rules, TA/DA Rules, LTC Rules etc.

-----

-----

-----

-----

-----

Powers are vested with AAI Board / Government.

*3.2 (a) Creation /Abolition of Posts.-.

------ --------- ----- ----- -----

(b) Interdisciplinary transfer of posts/ Transfer of Posts

REDs full powers for Group C & D employees within their region. In such transfer intimation should be given to Hqrs.

Transfer of posts within region, within same discipline, and inter-disciplinary transfer in case of surplus staff created due change in duties

3.3 (a) Appointments / Promotions./Confirmations/transfer

Full Powers for group ‘C’ & ‘D’

employees

-----

Full power For Gp. D posts where appoint-

-----

-----

Subject to rules & procedures on this subject as issued by Hqrs. from time to time.


Sl. No.

Nature of Power

REDs / Principal, CATC / Airport

Directors (ED level) / ED (NIAMAR)

Concerned GM

Airport Directors

(GM Level)

Airport Directors

(JGM Level)


Other Airport

Controller(SM) /in-Charges of

Operating Stations

Remarks

3. Powers relating to Administration & Establishment-Regional Level

ments are made by the officer.

b) Relaxation in special cases relax age, qualification, experience, physical standard and medical examination to the recruitment and promotion of employees.

(c) Acceptance of

Resignations

------

Full powers for the employees

appointed by him

---

-----

----- ----- ----- -----

*3.4 Powers to grant additional increment on initial appointment

----- ----- ----- ----- ----- ----

3.5 Officiating/Looking after arrangements against sanctioned

Full power up to the level of DGM and equivalent

Full power up to the level of

Full power up to the level of

----- ----- 1. Officiating arrangements - means acting in an official


Sl. No.

Nature of Power



Concerned GM

Airport Directors

(GM Level)

Airport Directors

(JGM Level)


Other Airport


Operating Stations

Remarks


Posts. Senior Manager

and equivalent

Senior Manager and

equivalent

capacity, filling a position temporarily. Precisely, where an official already holding a post in substantive or temporary measure to hold charge of the duties of higher post in the same office as his own and in the same cadre line of promotion in addition to his ordinary duties. OR Where an official is formally appointed to hold charge of another post or posts which is or are not in the same office or which though in the same office, is or are not in the same cadre line of promotion. 2. Look after charge: means whereby an official already holding a post in substantive or temporary capacity is formally asked to look after current duties charges of another post as a temporary measure in addition to his own duties which is or not in the


Sl. No.

Nature of Power



Concerned GM

Airport Directors

(GM Level)

Airport Directors

(JGM Level)


Other Airport


Operating Stations

Remarks


same office, or which though in the same office is or not in the same cadre / line of promotion. The official so appointed to perform the current duties of appointment can exercise administrative or financial powers vested in the regular incumbent of post, but he cannot exercise statutory powers. 3.All Officiating / looking after arrangements shall be communicated to ED (Personnel) .No officiating arrangements shall be beyond 60 days without approval of Member (P&A) up to DGM level and Chairperson beyond DGM level and up to ED level.. 4. The officiating / looking after arrangement will be treated entirely different from the regular promotion. Officiating officer will not be entitled to any extra consideration / claim for regular


Sl. No.

Nature of Power



Concerned GM

Airport Directors

(GM Level)

Airport Directors

(JGM Level)


Other Airport


Operating Stations

Remarks


promotion. 5. Officials undergoing punishments (major or minor except censure) shall not be considered for officiating / looking after arrangements.

3.6 Authorization of Tours: (a) Within India.

Full Powers for tours within India for employees under their control.

Full Powers for tours for employees

upto Sr. Mgr level

Full Powers for Tours within the Region concerned for employees under their control.




1. RED shall be their own controlling authority within Region under intimation to Member (OPS).

2. Tour of station in-charge to be approved by RED.

3. TA/DA advance is to be regulated in accordance with TA/DA rules and office order / circulars etc in this regard after the tours are authorised as per the delegated powers. sanction of TA/DA advance against approved tour will be done by


Sl. No.

Nature of Power



Concerned GM

Airport Directors

(GM Level)

Airport Directors

(JGM Level)


Other Airport


Operating Stations

Remarks


Finance Wing 3.6 (b)

Abroad ------ ------- ------- ------- -------- -------

3.7

Powers to sanction Air Travel on Tour – for non-entitled employees

Full Powers in respect of employees under their control.

-------

-----

-----

-----

Air travel to be permitted as per entitlement and as per relevant regulation.

3.9 TA/DA advance for approved tours a) Foreign Tours b) Inland Tours

-----

Sanction of TA/DA advance against

approved tour will be done by Finance

wing

-----


approved tour will be

done by Finance

wing

-----


approved tour will be done by Finance wing

Sanction of TA/DA advance against approved tour will be done by Finance wing

-----



wing

-----



wing

----

As a normal procedure, inland TA/DA is to be drawn from the place where the pay is being drawn by the respective official. However, in case of exigencies including extension of stay in official tour programme, REDs / Principal, CATC/ Airport Director , Kolkata & Chennai may sanction TA/ DA advance to the officials on tour as per TA/DA rules.

3.10 Reimbursement of Full Powers Full Full Powers Full Powers Full Powers Full Powers As per Medical


Sl. No.

Nature of Power



Concerned GM

Airport Directors

(GM Level)

Airport Directors

(JGM Level)


Other Airport


Operating Stations

Remarks


Medical Claims.

Powers Attendance Rules.

3.11 Relaxation of Medical Attendance Rules.

----- ----- ----- ----- ----- ----- -----

3.12 (a)

(b)

Advance for Medical Treatment except treatment abroad .in non-empanelled hospitals Advance for medical treatment empanelled hospitals.

Powers upto Rs.25,000 per

reference.

Full powers

Powers upto

Rs.25,000 per

reference.

Full powers

Powers upto Rs.10,000 per reference. Full powers

Powers upto Rs.8,000 per reference.

Full powers

Power upto Rs.5000 per reference.

Full powers

Power upto Rs.5000 per reference.

Full powers

Full powers to the head of Personnel wing.-

3.13

Sanction of Overtime to Staff.

Full Powers Full Powers as per the guidelines from RED concerned

Full Powers subject to instructions from RED



Full Powers

subject to instructions

from RED

Powers are to be exercised as per orders on the subject issued by Hqrs. from time to time.

3.14 Grant of Leave. Full Powers except study leave. Full Powers for EOL upto 60 days in a year.

----- ----- 1) Subject to rules, availability of leave and operational requirements 2) Only Chairperson has full powers to grant leave to an individual who is on tour abroad.

3.15 a) Sanction of LTC/LTC -------- Full Full Powers Full Powers Full Powers Full To be dealt by Personnel


Sl. No.

Nature of Power



Concerned GM

Airport Directors

(GM Level)

Airport Directors

(JGM Level)


Other Airport


Operating Stations

Remarks


advance as per rules b) Relaxation in Leave Travel Concession Rules.

Powers only in respect of time to perform return journey and late submission of bills beyond one month but upto two months only.

Powers

-----

-----

-----

Powers

-----

and Admin. Department

3.16 (a)

Hiring of Vehicles for Official Use.

Full power.

Full Powers for official purpose

Full powers for official

purpose

Full Powers for official purpose

Full powers for official purpose

Justification for hiring of vehicles is to be recorded.

3.16 (b)

Hiring of Vehicles for CISF.

Full power as per norms approved by CHQ.

- - - -

*3.17 (a)

Acceptance by the Employees of the

Authority of Honorarium/ remuneration and for giving lectures.

Powers beyond Rs.500/- and upto Rs.2,000/- on each reference.

----- ----- ----- ----- To be regulated as per conduct rules. Receipt of honorarium of Rs500 and below on each occasion is not required to be reported to the management

*(b)

Grant of Honorarium /Cash Reward to

Rs.1,000/- per reference subject to

----- ----- ----- ----- ------------


Sl. No.

Nature of Power



Concerned GM

Airport Directors

(GM Level)

Airport Directors

(JGM Level)


Other Airport


Operating Stations

Remarks


Employees for exemplary courage, loyalty and devotion to duty.

overall annual limit of Rs.2 lakhs.

*3.18

(a) Grant of Honorarium for obtaining expert services in the Selection Committee. (b) Honorarium for Setting up of Question papers for Departmental exam / written test & evaluation of answer sheets.

Powers upto Rs. 1000/- per day per expert. Full Powers in respect of appointment / promotion as covered under Para 3.3 (a) .

---

-----

-----

-----

The number of outside experts be stipulated by Personnel Dte. with the approval of Chairperson for each Committee. As per guidelines issued by Hqrs.

3.19 To permit Employees taking the Assignments outside the Authority without acceptance of Fee/Remuneration,

Powers in respect of employees in the rank of DGM and below.

----- ----- ----- ----- Proper entry to be made in the personal records of the employees concerned.


Sl. No.

Nature of Power



Concerned GM

Airport Directors

(GM Level)

Airport Directors

(JGM Level)


Other Airport


Operating Stations

Remarks


Honorarium therefor.

3.20 a )Nominations for attending Seminars, Conferences and Training Courses in India: Other than In-house Training Programme in India.

Full powers in respect of the employee under their administrative control.

Subject to Budget provision and guidelines issued from time to time

*3.20 (b) Training abroad ------ ------ ------ ----- -------- --------

3.21 Sanction of Fees / Honorarium to Training Faculty. a) In-house training facility

Full Powers as per approved rates.

-----

-----

-----

-----

-----

As per guidelines issued from time to time..


Sl. No.

Nature of Power



Concerned GM

Airport Directors

(GM Level)

Airport Directors

(JGM Level)


Other Airport


Operating Stations

Remarks


* b) Guest training faculty

Full Powers as per approved rates.

As per guidelines issued from time to time..

3.22 Appointment of Casual employees against sanctioned strength.

----- ----- ----- ----- ----- As per guidelines issued from time to time

*3.23 Irrecoverable Loans, Advances, Debts and other dues from employees or other outside party: I. Where the amounts due are considered irrecoverable; or II. Where the expenditure likely to be involved in recovery is dis-proportionate to the amount of dues involved; or III. Where the legal proceedings are not considered desirable.

-----

-----

-----

-----

-----

-----

-----


Sl. No.

Nature of Power



Concerned GM

Airport Directors

(GM Level)

Airport Directors

(JGM Level)


Other Airport


Operating Stations

Remarks


*3.24 Settlements of Claims against Authority from any cause not provided for in any items men-tioned in these delegations.

------- -----

----- ----- ----- ----- -----

3.25 Grant of Compensation under the Workmen Compensation Act.

----- ----- ----- ----- ----- ----- -----

3.26

Grant of HBA / Motor Car / Scooter/ Moped Advance / Computer Advance/

Full Powers as per rules on the subject.

Full Powers as per rules on the subject.

-----

-----

-----

-----

As per Rules & Regulations and subject to availability of funds Powers to be delegated to Head of Personnel at airports/regions.

3.27 Grant of Festival / Flood advance

Full Powers

Full Powers Full Powers Full Powers Full Powers As per rules and regulations in this

regard.


Sl. No.

Nature of Power



Concerned GM

Airport Directors

(GM Level)

Airport Directors

(JGM Level)


Other Airport


Operating Stations

Remarks


3.28 Grant of Cycle advance Full Powers

Full Powers Full Powers Full Powers Full Powers As per rules and regulations in this

regard.

*3.29

Staff Welfare Expenses To sanction expenditure on welfare activities.

Powers upto Rs 1 Lakh p.a.

---

---

---

---

---

----

3.30 Sanction of special disability leave

Full powers in respect of employees under their control

---

In consultation with the personal Dept.


Sl. No.

Nature of Power



Concerned GM

Airport Directors

(GM Level)

Airport Directors

(JGM Level)


Other Airport


Operating Stations

Remarks


3.31 Scrap / write-off of capital assets due to normal wear & tear:- To sanction scrapping/write-off of capital assets which due to normal wear and tear have become unserviceable or are considered beyond economical repairs as per limits indicated here. (5% of acquisition cost or book value whichever is higher)

Powers upto Rs. 5 lakhs for each individual asset following the norms.

Powers upto Rs. 5 lakhs for each individual asset following the norms.

Powers upto Rs. 5 lakhs

for each individual

asset following the norms.

Powers upto Rs. 0.80 lakhs for

each individual



each individual



each individual


Subject to the guidelines for condemnation of capital assets beyond the prescribed life of the assets as per Survey Policy and/or beyond commercial repairs. In case neither the acquisition cost nor the Book Value is available, the ‘Value’ of capital asset will be assessed by a committee constituted, comprising of officials of Engineering, Finance and concerned discipline. The case will be processed for writing off capital assets treating the ‘Value’ as acquisition cost and disposed off accordingly


Sl. No.

Nature of Power



Concerned GM

Airport Directors

(GM Level)

Airport Directors

(JGM Level)


Other Airport


Operating Stations

Remarks


3.32 Scrapping of write-off of capital assets due to Obsolescence. (5% of acquisition cost or book value whichever is higher)

Powers upto Rs.0.25 lakh for each individual asset.

-- Powers upto Rs.0.10 lakh for each individual asset.

Powers upto Rs.08 lakh

for each individual

asset.

-- -- Subject to such rules and procedure may be prescribed in this behalf, the authority may order disposal of capital assets that may have become obsolete due to change in design or as a result of any order issued by authorities or any recommendations of the manufactures or due to expiry of self life in storage to the extent indicated.

3.33 Power to write-off of unserviceable stores/obsolete or surplus. (5% of acquisition cost)

Powers upto Rs. 40,000/- for each lot

Powers upto Rs. 20,000/-

for each lot



----- ----- A committee consisting of one technical person from the concerned Department. One technical person from outside Department will identify the items to be written-off periodically at 6 monthly intervals. Inclusion of Finance Representative is essential.


Sl. No.

Nature of Power



Concerned GM

Airport Directors

(GM Level)

Airport Directors

(JGM Level)


Other Airport


Operating Stations

Remarks


Note: 1) The scrappage/write-

off of capital assets/stores to be regularized in accordance with the powers outlined above.

2) The powers delegated to various officers under Chapter 6 of DOP for award of work to lowest tenderer shall be applicable for acceptance of highest bidder in respect of disposal of Capital assets /stores as well.


CHAPTER 4

Powers relating to Commercial Activities


________________________________________________________________________

4. Powers relating to Commercial Activities

4. POWERS RELATING TO COMMERCIAL ACTIVITIES

In accordance with such rules, procedure and laid down policies as per Commercial Manual, subject to changes from time to time, the authorities specified below are authorised to exercise powers relating to commercial activities: 4.1. ALLOTMENT OF LAND ON LEASE * / on LICENCE and renewal thereof AUTHORITY LIMITS OF POWERS

AAI Board Full Powers subject to the provisions of the Airports Authority of India Act, 1994 and the recommendations of the Commercial Advisory Board.

4.2 EXCHANGE / TRANSFER / ALLOTMENT OF SURRENDERED LAND AUTHORITY LIMITS OF POWERS

AAI Board Full Powers subject to the provisions of the Airports Authority of India Act, 1994.

4.3 ALLOTMENT OF HANGARS/RENEWAL THERE OF AUTHORITY LIMITS OF POWERS

Chairperson

Member-in-charge

Executive Director (Comml)

Full Powers on the recommendations of the Commercial Advisory Board. Full Powers upto 3 years in consultation with Member (Ops) a) Full Powers for short term allotment

upto one year on recommendations of RED /Airport Director (ED level).

b) Renewal for maximum period of one year on recommendation of RCAC.


________________________________________________________________________


4.4 ALLOTMENT OF CHECK-IN COUNTERS VACANT BUILT UP SPACE, PAVED SURFACE OR LAND IN OPERATIONAL AREA TO OPERATORS/AIRLINES (SCHEDULED/NON SCHEDULED OPERATORS/ GROUND HANDLING AGENCIES/AIRCRAFT MAINTENANCE AGENCIES) FOR LINE MAINTENANCE/ENGINEERING FACILITY, PLACEMENT OF PORTA CABINS/PARKING OF EQUIPMENTS/DOLLIES AND TROLLIES ON LICENCE AND RENEWAL THEREOF .

#

AUTHORITY LIMITS OF POWERS

Chairperson Member (INCHARGE) Regional Executive Directors (REDs)/ Airport Director ( ED level) Airport Directors / Airport Controller (Domestic airports)

Full Powers Full Powers for a period of 5 (five) years Full Powers subject to a maximum period of Three (3) years at a time on obtaining all necessary clearances as per the established norms to airlines. Full Powers subject to a maximum period of Three (3) years at a time on obtaining all necessary clearances as per the established norms to airlines.

# Licence is permission for a fixed period to carry out a business in AAI’s

premises subject to agreed terms & conditions on payment of licence fee. It does not create any right to the immovable property.

* Lease is a temporary transfer of certain rights in the immovable property

which permits an interest in the demised premises on payment of lease rentals and subject to agreed terms & conditions. As per prevailing commercial practice, licence is given for a short period from 1 year to 10 years generally whereas the lease is given for a longer period as permitted under the Statutes.

4.5 POWER FOR LICENCING TRADING CONCESSIONS AND FOR ANY

REVENUE EARNING CONTRACTS AT THE AIRPORT. AUTHORITY LIMITS OF POWERS

(in each case)

Chairperson Full Powers on the recommendations of the Commercial Advisory Board.


________________________________________________________________________


Member –in-charge ED(Commercial) REDs & Airport Directors (ED level) Airport Director of non-metro intl. Airports APDs of non-metro non-international airports In-charge of other operating stations

Powers up to Rs. 200 lakhs per annum. Powers upto Rs. 100 lakhs p.a. Powers up to Rs. 100 lakh per annum @ Powers up to Rs 50 lakhs per annum @ Powers upto Rs.25 lakhs per annum @ Powers up to Rs. 10 lakhs per annum @

@ on the recommendations of local commercial advisory committee/Regional Commercial

Advisory Committee as the case may be. Remarks : The highest annual value quoted for any particular year during the tenure of the contract as

per NIT should be considered for approval by the competent authority under the delegation of powers for award of the contract.

4.6 EXTENSION ON ADHOC BASIS IN CASE OF NON-FINALISATION OF

REGULAR CONTRACTS

Such cases are to be approved by the authority competent to approve the original tender for extension upto six (6) months (Regional Executive Directors/Airport Directors are to record reasons and keep CHQ informed). However, Chairperson has full powers.

4.6.1 STOP GAP ARRANGEMENTS FOR CONTINGENCY SERVICES

REDs/ APDs (ED level) are to approve stop gap arrangements for the contingency services like restaurant inside the terminal buildings for a period upto 6 months on limited tender basis or negotiated terms depending upon circumstances.

4.7 PHOTOGRAPHY / FILM SHOOTING AUTHORITY LIMITS OF POWERS

REDs / Airport Director (International Airports) Airport Directors ( Domestic

Full Powers subject to


________________________________________________________________________


Airports) DGMs /JGMs in-charge of stations

Sr. Managers in-Charge at field stations.

procedures/guidelines issued by Headquarters from time to time.

4.8* INSURANCE OF TERMINAL BUILDINGS, THIRD PARTY LIABILITY

INSURANCE, INSURANCE OF ASSETS AT AIRPORTS ETC. AUTHORITY LIMITS OF POWERS

Chairperson

Members (Incharge)

REDs / Airport Directors (ED level)

Full Powers Full Powers Insurance on petty assets or assets not falling under the awards made by Headquarters upto Rs 50,000 premium p.a. per policy.

Note : 1) The third party insurance, insurance of terminal buildings and insurance on annual

basis will be undertaken by Headquarters with details obtained from Airport/Units.

2) Powers are to be exercised against approved budget provision and with financial concurrence, subject to policy decision of the Authority in respect of items to be covered, value to be insured etc.

3) Insurance coverage is to be taken by calling tenders from IRDA approved insurance companies.

4.9 ENGAGEMENT OF CONSULTANTS IN CONNECTION WITH ANY

COMMERCIAL MATTERS / LAND MATTERS AUTHORITY LIMITS OF POWERS

Chairperson Member(In-charge) REDs/Airport Directors (ED level)/ED(land Management)/ED(Com-mercial

APDs /Airport Controller of non-metro airports/domestic airports

Full Powers Powers upto Rs. 50 lakhs in each case Powers upto Rs.5 lakhs in each case. Powers up to Rs.0.50 lakhs in each case

4.10 CREDIT FACILITY FOR


________________________________________________________________________


(A) VIP FLIGHTS INCLUDING FOREIGN VIPS & (B) OTHERS AGAINST DEPOSIT. AUTHORITY LIMITS OF POWERS

REDs / Airport Directors (ED level)

Full Powers subject to guidelines

/ credit policy of AAI

4.11 WAIVER/EXEMPTION OF AIRPORT CHARGES INCLUDING DEPLOYMENT

OF ARMED FORCES AS ON MISSION ABROAD AUTHORITY LIMITS OF POWERS

Chairperson Full Powers

4.12 REFUND OF EMD (COMMERCIAL TRANSACTIONS)

After evaluation of the technical bids, the earnest money deposit of the unsuccessful bidders shall be refunded/released.

.4.13 APPOINTMENT OF ARBITRATOR AUTHORITY LIMITS OF POWERS

Chairperson Member (In-Charge)

Full Powers. Powers in respect of contracts approved by him & below level officers.

4.14 ACCEPTANCE OF ARBITRATION AWARD AUTHORITY LIMITS OF POWERS

Chairperson Full Powers Member (In Charge) Powers upto Rs. 50 lakhs in each case.

Airports Authority of India 5. Delegation of Powers relating to Law Department

Sl. No.

Nature of Power

Chairperson

Wholetime Members

Concerned EDs

at Hqrs.

Head of Law Deptt.

GMs at Hqrs & GM(RCDU/CRSD

/ FIU & equipment

Remarks

5. Powers relating to Law Department - Hqrs level

5.1

Legal Proceedings:- To initiate, prosecute or defend any legal pro-ceedings in Court of Law, forum and before any other Authority.

Full Powers

Full Powers

Full Powers

Full Powers

Full Powers

-----------

5.2

Out of Court Settlements:- To sanction to make com-promise, settle the case out-side the Court, withdraw any suit or proceedings pending in Court of Law and accept such settlements on behalf of Authority as indicated.

Powers upto Rs. 100 lakhs (on the recommendations of the Law Advisory Board)

Powers upto Rs. 25 lakhs (on the recommendations of the Law Advisory Board) Above Rs.15 lakhs to be reported to the Chairperson.

-----

-----

------

Law Advisory Board would consist of Chair-person, Whole Time Member (P & A), Member (Finance), Whole Time Member concerned and Head of the Law department at Hqrs. to work out the proposal for out of court settlements.

Airports Authority of India Sl. No.

Nature of Power

Chairperson

Wholetime Members

Concerned EDs

at Hqrs.

Head of Law Deptt.

GMs at Hqrs. GM,RCDU

/CRSD/ FIU & equipment

Remarks

5. Powers relating to Law Department-Hqrs. Level

5.3 Vakalatnama:- To sign Vakalatnama for & on behalf of Authority for engagement of Counsel as indicated, subject to settle-ments of counsel’s fees under para: 5.5 below.

Full Powers

Full Powers

Full Powers

Full Powers to HOD and Executives of Law Department

Full Powers for Departmental heads.

-----

5.4 Acts in pursuance of Legal Proceedings:- To sign & verify the pleadings, receive money, certify payments, make statements to file compromise petition and do other necessary acts for & on behalf of Authority as required in any legal proceedings as indicated for which approval has already been obtained from the competent authority under para: 5.1 to 5.3 above.

Full Powers Full powers Full Powers

Full Powers Full Powers to GMs and JGMs,

DGMs, SM, Manager, AM

with the approval of the concerned

GM

-----


Nature of Power

Chairperson

Wholetime Members

Concerned EDs

at Hqrs.

Head of Law Deptt.



Remarks


5.5 Counsel’s Fees:-

To sanction settlement of Counsel’s Fees as indicated.

Full Powers

Powers upto Rs. 10 lakhs in each case.

Powers upto Rs. 1 lakh in each case.

Head of Law Deptt. at Hqrs. Upto Rs. 1.00 lakhs in each case.

Powers upto Rs. 0.25 lakhs in each case.

-------

5.6 Common Seal:- To sign the documents requiring the use of the common seal of the Authority as indicated.

Full Powers

-----

-----

Company Secretary:- Full Powers

-----

In accordance with the Regulations made in

this behalf.

5.7 Power of Attorney, Bonds etc.:- To sign and execute on behalf of the Authority Power of Attorneys, Guarantees, Financial guarantees, Bonds, Securities etc. as indicated

Full Powers

Full Powers

ED(F&A) / ED(P&A):- Full Powers & GMs, JGMs & DGMs of Finance and P &A Deptt. with the approval of concerned ED


Full Powers with the approval of ED (F&A) and ED (P&A) at

CHQ

-----

5.8 Contract Agreements with outside agencies:- To sign all contract agreements not requiring the common seal of Authority (Except Engg. contracts).

Full Powers

Full Powers

Full Powers

Full Powers

Full Powers in respect of con-tracts already approved by competent authority.

-----


Nature of Power

Chairperson

Wholetime Members

Concerned EDs

at Hqrs.

Head of Law Deptt.



Remarks


5.9

Contract Agreements with Employees of AAI:- To sign all Bonds/Agree-ments with Authority’s Employees in respect of various loans/advances that may be granted from time to time as indicated.

Full Powers

Full Powers



GM (Admn) Full powers & JGMs,

DGMs of the Admn. Deptt.

with the approval of GM

(Admn)

-----

5.10

Power to sign Lease Deeds for hiring of Residential Accommodation as per CLA Rules.

Full Powers

Full Powers


GM (Admn) at Hqrs. and other GMs other than Hqrs. Full Powers in respect of employees under their control & JGMs and DGMs with the approval of concerned GM

E&M Workshop In-charge at Hqrs.: Full Powers in respect of employees under his control.

5.11 Appointment of Lawyers / Advocates on retainer ship

Full Powers Member(F) / Member(P&A):

----- Head of Law Deptt.

----- In consultation with Member (Finance) &


Nature of Power

Chairperson

Wholetime Members

Concerned EDs

at Hqrs.

Head of Law Deptt.



Remarks


basis. Full Powers Member (P&A) and as per the guidelines to be formulated in this regard. Half-yearly report in respect of cases exceeding Rs.50,000/ per sanction to be reported to the concerned member.

Airports Authority of India 5. Delegation of Powers relating to Law Department

Sl. No.

Nature of Power

RED / Principal,

CATC/ Airport Director

(ED level)/ED (NIAMAR)

Concerned GM

Airport Director GM

level

Airport Director JGM

level

Airport Controllers,

DGM

Other Airport


Operating Stations

Remarks

5. Powers relating to Law Department-Regional Level

5.1

Legal Proceedings:- To initiate, prosecute or defend any legal proceedings in Court of Law, forum and before any other Authority as indicated.

Full Powers

Full Powers

Full Powers

Full Powers

Full Powers

Full Powers

Monthly report for the case initiated by the Authority should be reported to RED

5.2 Out of Court Settlements: To sanction to make compromise, settle the case outside the Court, withdraw any suit or proceedings pending in Court of Law and accept such settlements on behalf of Authority as indicated.

----- ----- ----- ----- ----- -----

5.3

Vakalatnama:- To sign Vakalatnama for & on behalf of Authority for engagement of Counsel as indicated, subject to settle-ments of counsel’s fees under para: 5.5 below.

Full Powers

Full Powers & Executives upto the level of Manager with the approval of concerned GM

Full Powers & Executives upto

the level of Manager with the approval of Airport Director

Full Powers & Executives upto the level of Manager with the approval of Airport Director



the level of Manager with the

approval of Airport Controller/

Full Powers to In-charge of the Law

Department.


Nature of Power

RED / Principal,

CATC /Airport Director


Concerned GM Airport Director

GM Level

Airport Director

JGM Level


DGM

Other Airport


Operating Stations

Remarks


Officer In-charge of the Station

5.4 Acts in pursuance of Legal Proceedings:- To sign & verify the pleadings, receive money, certify payments, make statements to file compromise petition and do other necessary acts for & on behalf of Authority as required in any legal proceedings as indicated for which approval has already been obtained from the competent authority under para: 5.1 to 5.3 above.

Full Powers

Full Powers & Executives upto the level of Manager with the approval of concerned GM





the level of Manager with the

approval of Airport Controller/ Officer In-charge

of the Station

-----

5.5

Counsel’s Fees:- To sanction settlement of Counsel’s Fees as indicated.


Powers Upto Rs. 0.50 lakh in each case.


Powers upto Rs. 0.25 lakh



This delegation is not applicable to cases wherein an individual is accused of any criminal offences arising out of the action which are not official work of such


Nature of Power

RED / Principal,




GM Level

Airport Director

JGM Level


DGM

Other Airport


Operating Stations

Remarks


individual.

5.6 Common Seal:- To sign the documents requiring the use of the common seal of the Authority as indicated.

-----

-----

-----

-----

-----

-----

-----

5.7 Power of Attorney, Bonds etc.:- To sign and execute on behalf of the Authority Power of Attorneys, Guarantees, Financial guarantees, Bonds, Securities etc. as indicated.

Full Powers

Full Powers and JGMs and DGMs with the approval

of RED

-----

-----

-----

-----

-----

5.8 Contract Agreements with outside agencies:- To sign all contract agreements not requiring the common seal of Authority (Except Engg.

Full Powers Full Powers Full power

Full power

Full power

Full Powers in respect of

contracts already approved by the

competent

-----


Nature of Power

RED / Principal,




GM Level

Airport Director

JGM Level


DGM

Other Airport


Operating Stations

Remarks


contracts).

authority.

5.9 Contract Agreements with Employees of AAI:- To sign all Bonds / Agreements with Autho-rity’s employees in respect of various loans/advances that may be granted from time to time as indicated.

Full Powers

Full Powers and JGMs and DGMs with the approval of Competent Authority.

Full Powers

Full power

------

-----

GM(P&A)/DGM(P&

A) Full powers

5.10 Power to sign Lease Deeds for hiring of Residential Accommodation as per CLA Rules.







*At field level the

powers to sign should be with

GM(Pers)/DGM(Pers)

____________________________________________________________________________________________________________________________

AIRPORTS AUTHORITY OF INDIA SI.NO.

Nature of power Chairperson Concerned wholetime Member

Concerned ED

GM(Engg) Concerned GM

Remarks

Powers relating to works / services (Capital) – Hqrs. Level

6.1 Administrative & Expenditure Approvals:

6.1.1Budget Scheme : To sanction capital expenditure for any one project or scheme subject to Budget provision or by way of re-appropriation within overall approved capital outlay as per limits indicated

Powers upto Rs.3000 lakhs


Powers up to Rs.100 lakhs

Powers up to Rs. 25 lakhs

The schemes costing more than Rs. 3000 lakhs shall be put up to AAI Board, who shall be the Competent Authority to accord sanction / permission for further processing to MCA for consideration by PIB/GOI

6.1.1 a)To sanction re-appropriation of funds


Powers upto Rs 500 lakhs

Powers up to Rs.100 lakhs

6.1.2 Non budget scheme: To sanction capital expenditure for any one project and schemes which can be met by re-appropriation within the overall approved outlay as per limits indicated for re-appropriation

Power upto Rs. 500 lakhs

Power upto Rs.150 lakhs

6.1.3 Administrative & expenditure approvals (Budgeted and Non-Budgeted Schemes - where re-appropriation is not feasible): To sanction capital expenditure requiring urgent action for any one project or scheme over and above the approved outlay to be met out of internal resources as per limit indicated.

Rs. 100 lakhs Rs. 25 lakhs



Concerned ED


Remarks


6.1.4 Approval of Expenditure in excess (Revised AA/ES)

If the actual expenditure on a project or scheme other than statutory increases, does not exceed more than 10%of the amount originally sanctioned there is no need for revised A/A &E/S. In case it exceeds this limit revised A/A&E/S shall be obtained from the competent Authority as given under Para 6.1. The excess expenditure over and above the originally sanctioned amount will have to be met by re-appropriation within the overall approved budget

6.2 6.2.1 Appointment of Architectural/Engineering consultants (for approved Schemes/schemes approved in principle)

Full Power on the

recommendation of WAB

Full Power on the recommendation of WAC

Full Power in respect of Projects /Schemes approved by Member (P)

(1) Architects are to be appointed by call of open tenders subject to a maximum limit of 5% as indicated by Council of Architecture of the approved Estimated cost (2) Engineering consultant is to be finalized on the basis of competitive quotations. Where approved panel is available the offer to be finalized after obtaining the quotes from empanelled firms. (3) In case of urgent requirement, limited quotations may be invited from the approved panel with prior approval in writing from the next higher authority competent to accept the offer. However, Chairman shall have full powers in this regard.

6.3

Technical Sanction: To accord technical sanction for any one project or scheme within the sanctioned amount of administrative expenditure approval plus deviation indicated

Full Powers Full Powers ED (Engg): Full Powers

In case the actual expenditure exceeds the original technical sanction by more than 10% then the revised technical sanction is required to be taken from the next higher authority subject to overall administrative powers. However ED (Engg) has full power in this respect.



Concerned ED


Remarks


AIRPORTS AUTHORITY OF INDIA

SI. No.

Nature of Power REDs/Airport Director (ED level/ Principal, CATC/ED NIAMAR

Concerned G.M.

Airport Director (GMs)

Airport Director Jt.GM level

Airport Controller DGM level

Other Airport Controller(SM) /in-Charges of Operating Stations

Remarks

Powers relating to works / services (Capital) – Regional Level

6.1 Administrative & Expenditure Approvals: 6.1.1Administrative & Expenditure Approvals (Budgeted Schemes): To sanction capital expenditure for any one project or scheme subject to Budget provisions as per limits indicated

Rs.500 lakhs

Rs. 50 lakhs Rs.50 lakhs

Rs.40 lakhs

Rs.25 lakhs

Rs.1 Lakhs

6.1.1 a) To sanction re-appropriation of funds

Rs. 100 lakhs Rs. 50 lakhs Rs. 50 lakhs Rs. 20 lakhs Rs. 5 lakhs ---- This power shall be exercised for re-appropriation funds for budgeted works which fall within their A/A & E/S and within their region and respective airport only.

6.1.2 Administrative


SI. No.


Concerned G.M.





Remarks


& Expenditure Approvals by re-appropriation (Non Budgeted Schemes):To sanction capital expenditure for any one project and schemes which can be met by re-appropriation within the overall approved outlay as per limits indicated for re-appropriation

Rs. 50.00

---

---

---

---

---

---

6.1.3 Approval of

Expenditure If the actual expenditure on a project or scheme other than statutory increases does not exceed more than 10%of the amount originally sanctioned, there is no need for revised A/A &E/S. In case it exceeds this limit revised A/A&E/S shall be obtained from the competent Authority as given under Para 6.1. The excess expenditure over and above the originally sanctioned amount will have to be met by re appropriation within the overall approved budget.


SI. No.


Concerned G.M.





Remarks


6.2 Appointment of Architectural/Engineering consultants (for approved Schemes / scheme approved in principle)

Full Power in respect of Projects /Schemes whose value does not exceed the delegated power of AA&ES.

Full Power in respect of Projects /Schemes whose value does not exceed the delegated power of AA&ES and to be linked to value of work on percentage basis as per the guidelines

Full Power in respect of Projects /Schemes whose value does not exceed the delegated power of AA&ES and to be linked to value of work on percentage basis as per the guidelines)

Full Power in respect of Projects /Schemes whose value does not exceed the delegated power of AA&ES and to be linked to value of work on percentage basis as per the guidelines)



(1) Architects are to be appointed by call of open tenders subject to a maximum limit of 5% as indicated by Council of Architecture of the approved Estimated cost (2) Engineering consultant is to be finalized on the basis of competitive quotations. Where approved panel is available the offer to be finalized after obtaining the quotes from empanelled firms. (3) In case of urgent requirement, limited quotations may be invited from the approved panel with prior approval in writing from the next higher authority competent to accept the offer. However, Chairman shall have full powers in this regard.


SI.NO.


ED (Engg) GM(Engg) Concerned GM Remarks


6.4 Approval of Notice Inviting Tenders (NIT): To approve NITs for any one project or scheme within the sanctioned amount of administrative expenditure approval as per limits indicated.

Full Powers Full Powers Full Powers Rs 500 lakhs

6.5 Award of Work 6.5.1 Acceptance of the lowest tenders ('Open' & 'Limited ' tenders): Subject to administrative technical sanction being available for an identified expenditure as per approved budget the authorities may approve award of work as per limits indicated.

Full powers however, for work more than Rs. 2000 lakhs power are to be exercised on the recommendation of Works Advisory Board (WAB)

Powers upto Rs 1200 lakhs however, for works more than Rs. 1000 lakhs powers are to be exercised on the recommendations of Works Advisory Committee (WAC)

Power up to Rs. 500 lakhs

however beyond Rs. Rs. 250 lakhs on

the recommendatio

n of Work Advisory Sub

Committee (WASC)

Rs. 200 lakhs

6.5.2 Acceptance of Single Tender : Subject to administrative/ technical sanction being available for an identified expenditure as per approved budget the authorities may approve award of work as per limits indicated

Full Powers to be exercised on the

recommendations of Works Advisory

Board (WAB)

Powers upto Rs.500 lakhs on the

recommendation of WAC.


on the recommendatio

ns Work Advisory Sub-

committee


(1)This Para covers the powers to approve single offer ab-initio cases as well as single response against open or limited tender cases. (2) In the case of single bidder against open or limited tenders for works. The following procedures shall be adopted

(a) The date of opening of the tenders shall be extended suitably by communicating to the parties who bought the tenders

b) Even after above action if


SI.NO.




no other parties participate, then single tender may be considered for acceptance within the justified amount.

(c) Full reasons for acceptance of single tender should be recorded by the approving authority who should also guard against agencies holding out for unjustifiable higher rates and shall record the efforts made for publicity

6.5.3. Approval of Deposit works: a) Approval of award of deposit work to State /Central Govt. Departments/ Electricity Board /PSES.

Full Powers However for works more than Rs.450 lakhs powers are to be exercised on

the recommendations

of Works Advisory Board (WAB)

Full Powers upto Rs.450 lakhs Powers are to be exercised on the recommendations of WAC



n of WASC

Reasons for award of work as "Deposit Works" basis are to be recorded on file before the same are submitted for approval. As far as possible an MOU to be signed specifying terms and conditions.

b) Approval of taking on Deposit Works assigned to AAI by Centre/State Govt. /PSUs /Private Organizations

Full Powers However for works more than Rs.450

lakhs powers are to be exercised on the recommendations

of Works Advisory Board (WAB)

Powers upto Rs.450 lakhs Powers are to be exercised on the recommendations of WAC



n of WASC

-- MOU to be signed specifying terms and conditions. Powers for waiver of / reduction in Departmental charges shall be with next higher Authority competent to approve the taking on deposit work with concurrence of Finance, however Chairman shall have full powers


SI.NO.




6.6 Award of Work without call of Tenders Subject to administrative /technical sanction being available for an identified expenditure as per approved budget the authorities may approve award of work without call of tenders, by negotiation ab-initio after call of in fructuous tenders or with a firm that has not quoted or on Work Order basis by call of quotations as per limits indicated.

Rs. 100 lakhs on the

recommendation of Works Advisory

Board

Rs. 50 lakhs on the recommendation of

Works Advisory committee

Rs. 30 lakhs on the

recommendation of Works

Advisory Sub-Committee

Rs. 15 lakhs (I) In case of award of work without call of tenders, by negotiation ab-initio, full reason should be recorded by the authority who should guard against agencies holding out for unjustifiably higher rates. Cases for award of work without call of tenders should be infrequent, only under very special reason and in public interest to be recorded in writing.

6.7 Ordering for deviation from

main work During the execution of works and subject to site conditions the authorities mentioned below may order deviation quantities to the items forming part of awarded schedule of quantities in respect of items as per limits indicated

Full Powers Full Powers Full Powers Rs. 200 lakhs

(1)Items deviations beyond stipulated contract clauses can be accorded by the Authority competent to accord Technical Sanction subject to cost being within the permissible limit of expenditure sanction.

6.8 Extra/Substitute Items

6.8.1 Schedule Items: During Full Powers Full Powers Full Powers Rs. 200 lakhs

(1) Subject to overall limit of

the approved estimates.


SI.NO.




the execution of works and subject to site conditions the authorities mentioned may order extra/substitute items as per limits indicated

(2) Subject to condition that such substitution or additional items are recommended due to site condition and a certificate In this regard to be recorded in each case with full justification and is within the AA&ES as para 6.1.4and budget provision

6.8.2 Non Schedule items Full Powers Full Powers Full Powers Rs. 25 lakhs

6.9 6.9.1 Extension of Time with or without levy of compensation Subject to site conditions and other reasons to be justified the officers may grant extension of time as per limits Indicated.

Full Powers Full Powers Full Powers in respect of tenders approved by him or the officer below him

Full Powers in respect of tenders approved by him or the officer below him

6.9.2 Waiving /Relaxation of compensation already levied: Subject to conditions and other reasons to be justified the officers may waiver/relax levy of compensation where extension of time granted as per limits indicated

Full Powers on the recommendations of Works Advisory Board (WAB)

Full Powers in respect of tenders approved by officers below him

6.10 Plant and machinery for sanctioned project To sanction procurement of purchase & maintenance of construction plant & machinery and other equipment required for construction purpose excluding transport vehicles and or for seting up in work shop/labouratory as per limits


Full Powers on the recommendations of Works Advisory Committee (WAC)


SI.NO.




indicated 6.11 Transport Vehicles To

sanction in connection with engineering projects purchase of transport vehicles including Cars, Jeeps & Motor Cycle out of contingencies of project cost.



6.12 Reserve Stock The authorities mentioned here may order procurement of construction materials for keeping as reserve stock as indicated

Full Power Full Power

6.13 Construction Materials To sanction procurement of construction materials for execution of specifically identified and sanctioned schemes/ works / activities provided for in the budget as per limits indicated.

Full Powers on the recommendations of Works Advisory Board


Rs.250 lakhs

Rs.125 lakhs

The procurement should not exceed three months average consumption and resorted to by call of open tenders only.

6.14 Signing of Contract Agreements Subject to appropriate administrative technical and financial approvals being available from the competent authorities and in accordance with prescribed rules and procedure the Authority may sign contract agreements in respect of Engineering works / Supplies on behalf of the authority as per limits indicated.

(1) Sr. Mgr. (Engg) can sign the contract agreements in respect of tenders which are accepted by him and above. (2) Manager (Engg) Asstt. Manager (Engg) can sign the contract agreements in respect of tenders accepted by them


SI.NO.




6.16 Dispute Resolution

Full Power Full Powers in respect of the contracts Approved by officers upto ED level.

Guidelines to be issued for constitution of Dispute Resolution Committee. The powers to accept the award /recommendation of Committee, shall be same as per Para 6.18

6.17 Appointment of Arbitrators To approve the appointment of arbitrators as per provision of Contract Agreement as per limits.

Full Power Full Power as per panel and schedule of fees as approved by Chairperson

Full Powers in respect of the contracts approved by him and below

As per guidelines issued for selection of arbitrators from the approved panel

6.18 Acceptance of Arbitration Awards The following authorities may with concurrence of Law Deptt. Accept the arbitration awards as per limits indicated

Full Power Upto Rs. 250 lakhs in each case

Upto Rs. 100 lakhs in each case

In consultation with Law Department.

6.19 Land Acquisition Full power is with AAI Board

6.20 Disposal of structures and capital assets without land at/and above the reserve price a) Acceptance of highest tender through open/limited tenders

Full Power on recommendation of WAB

Full Power on recommendation of WAC

b) Acceptance of single tender through open/limited tenders

Full Power on recommendation of WAB

Rs. 150 lakhs on recommendation of WAC

Note: The decision to accept bids or tenders below reserve price shall be exercised by the authority next higher to one mentioned above. Chairman shall have full powers


SI.NO.




accept the bids/tenders below reserve price in consultation with WAB

6.21 a) Acceptance of tender above reserve price for disposal of stores declared surplus or unserviceable where purchase value is known. Limits of power for purchase value indicated here:

Full Power Full Power Full Power Rs.25 lakhs

b) Acceptance of tender above reserve price for disposal of stores declared surplus or unserviceable the original purchase value of articles being estimated, if not known. Limits for power estimated value indicated here

Full Power Rs 15 lakhs Rs 5 lakhs Rs. 1 lakhs a) ED (Engg)/RED/Airport Director Metro Airports shall be the authority to declare the store surplus or unserviceable. These officers shall nominate a committee to find reserve price of the items to be declared surplus. The committee shall workout the reserve price by market survey and shall get the same approved from ED(Engg)/RED/Airport Director Metro Airports

Note: The decision to accept bids or tenders below reserve price shall be exercised by the authority next higher to one mentioned above. In respect of surplus stores costing over Rs.15 lakhs, purchase value estimated as not known, Chairman, in consultation with WAB; and in case of known purchase value concerned ED shall accept the bids/tenders below reserve price.

b) Publicity of tender shall be restricted to local news papers only.


SI.NO.




6.15 (a)

(b)

Advance Payment Mobilisation/secured advance To sanction grant of advance to contractors /suppliers against work done but not measured as per limits indicated

Upto 75% of the estimated value of work done /supplies completed

Powers as per section 39 of Works Manual shall b applicable (I) Advance to contractors as a rule is prohibited and payments to contractors should not be made until detailed measurement of the work have been taken and recorded. The advance payment may however be made in exceptional cases where it is absolutely essential to do so for recorded reasons. However no second bills be paid without prior measurement.

(II) It should be followed by detailed measurement within one month at the most with a view to adjust the advance within 3 months from the date on which it was paid . Any extension of the above time limits would need the approval of the next higher authority.

(IV) The officers authorizing the advance payments would be responsible for expeditious settlement of advances and submit a monthly report to ED (Engg) for information.

(V) In respect of procurement of transport vehicles, advance payment may be allowed as per terms &conditions of the delivery order.


SI.NO.




AIRPORTS AUTHORITY OF INDIA SI. No.

Nature of Power REDs/Airport Director (ED level)/ Principal, CATC/ED (NIAMAR)

G.M. Engg

JGM (Engg)

DGM (Engg)

Sr.Mgr (Engg.)

Manager (Engg)

Asstt. Mgr (Engg)

Jr. Ex. /Sr. Suptd (Engg)

Remarks


6.3 Technical Sanction: To accord technical sanction for any one project or scheme within the sanctioned amount of administrative expenditure approval and within deviation limits indicated

Rs. 500 lakhs

Rs. 300 lakhs

Rs 100 lakhs

Rs.50 lakhs

Rs.5.00 lakhs

Rs.2 lakhs

Rs. 0.50 lakhs

In case the actual expenditure exceeds the original technical sanction by more than 10% then the revised technical sanction should be accorded by the competent TS Authority subject to overall administrative powers.

6.4 Approval of Notice Inviting Tenders (NIT): (i) To approve NITs for any one project or scheme within the sanctioned amount of administrative expenditure approval as per limits indicated.

Rs. 500 lakhs

Rs. 300 lakhs

Rs. 100 lakhs

Rs. 50 lakhs Rs. 20 lakhs

Rs. 10 lakhs

Nil

(ii) To approve expenditure in respect of advertisement of tender

Economy to be exercised to publish advertisements according to formats issued by GM(PR) as approved by the Chairman.



G.M. Engg

JGM (Engg)

DGM (Engg)

Sr.Mgr (Engg.)

Manager (Engg)

Asstt. Mgr (Engg)


Remarks


6.5 Award of Work 6.5.1 Acceptance of the lowest tenders ('Open' & 'Limited ' tenders): Subject to administrative/ technical sanction being available for an identified expenditure as per approved budget the authorities may approve award of work as per limits indicated .

Powers upto Rs. 500 lakhs on the recommendation of Regional Advisory Committee (Works)

Rs. 200 lakhs

Rs. 150 lakhs

Rs.100 lakhs

Rs.50 lakhs Rs.5.00 lakhs

Rs.2.00 lakhs

NIL 1.Powers for acceptance of tenders to be exercised after obtaining financial concurrence.

2. Where SM (Engg) is posted, all tenders upto his powers as well as his Manager/ AM’s powers shall be issued and finalized by him.

3.Manager/AM shall exercise the powers, if no SM (Engg) is posted at the station and after obtaining approval of controlling SM (Engg).



G.M. Engg

JGM (Engg)

DGM (Engg)

Sr.Mgr (Engg.)

Manager (Engg)

Asstt. Mgr (Engg)


Remarks


6.5.2 Acceptance of Single Tender Subject to administrative/ technical sanction being available for an identified expenditure as per approved budget the authorities may approve award of work as per limits indicated

Rs. 150 lakhs on the recommendation of local Regional Advisory Committee(Works)




Powers upto Rs. 5 lakh

1)This Para covers the powers to approve single tender ab-initio cases as well as single response against open or limited. (2) In the case of single bidder against open or limited tenders for works, following procedure shall be adopted. (a) The date of opening of the tenders shall be extended suitably by communicating to the parties who bought the tenders. b) Even after above action if no other parties participate then single tender may considered for acceptance with



G.M. Engg

JGM (Engg)

DGM (Engg)

Sr.Mgr (Engg.)

Manager (Engg)

Asstt. Mgr (Engg)


Remarks


justified amount (c) Full reasons for acceptance of single tender should be recorded by the approving authority who should also guard against agencies holding out for unjustifiable higher rates and shall record the efforts made for publicity

6.5.3. Award of Deposit works: (a) Approval of award of deposit work to State /Central Govt. Departments/ Electricity Board/PSES

Powers upto Rs. 250 lakhs on the recommendation of Regional Advisory Committee

Nil

Nil Nil

Nil

Reasons for award of work as "Deposit Works" basis are to be recorded on file before the same are submitted for approval. As far as possible an MOU to be signed specifying terms and conditions.



G.M. Engg

JGM (Engg)

DGM (Engg)

Sr.Mgr (Engg.)

Manager (Engg)

Asstt. Mgr (Engg)


Remarks


(b) Approval of taking on Deposit Work assigned to AAI by Centre/ State Govt./PSUs/ Private Organization

Powers upto Rs. 250 lakhs on the recommendation of Regional Advisory Committee

MOU to be signed specifying terms and conditions. Powers for waiver of / reduction in Departmental charges shall be with next higher Authority competent to approve the taking on deposit work with concurrence of Finance, however Chairman shall have full powers

6.6 Award of Work without call of Tenders Subject to administrative /technical sanction being available for an identified expenditure as per approved budget the authorities may approve award of work without call of tenders, by negotiation ab-initio after call of in fructuous tenders or with a firm that has not quoted or on Work Order basis by call of quotations as per limits indicated.

Rs. 30 lakhs on the recommendation of Regional Advisory Committee

Rs. 15 lakhs

Rs. 10 lakhs

Rs. 3 lakhs

Rs. 1 lakhs Rs. 0.5 lakhs

Rs. 0.25 lakhs

(I) In case of award of work without call of tenders, by negotiation ab-initio, full reason should be recorded by the authority who should guard against agencies holding out for unjustifiably higher rates. Cases for award of work without call of tenders should be infrequent, only under very special reason and in public interest to be recorded in writing.



G.M. Engg

JGM (Engg)

DGM (Engg)

Sr.Mgr (Engg.)

Manager (Engg)

Asstt. Mgr (Engg)


Remarks


6.7 Ordering for deviation from main work During the execution of works and subject to site conditions the authorities mentioned below may order deviation quantities to the items forming part of awarded schedule of quantities in respect of items as per limits indicated.

Rs. 200 lakhs

Rs. 150 lakhs

Rs. 100 lakhs

Rs. 50 lakhs

Rs. 1 lakhs

(1) All plus & minus deviations beyond contract limit shall be approved by authorities as financial limits indicated, subject to overall limits of A/A& E/S amount. (2) All deviations in a project to be ordered with prior concurrence of Project In-charge [DGM/GM(Engg)].

6.8 Extra/Substitute Items 6.8.1 Schedule Items: During the execution of works and subject to site conditions the authorities mentioned may order extra/substitute items as per limits indicated

Rs. 200 lakhs

Rs. 100 lakhs

Rs. 50 lakhs

Rs. 25 lakhs

Rs. 1 lakhs

Rs. 0.20 lakhs

1) Each item in full shall be considered for approval by the concerned Engineer. No splitting of an item for accord of approval is permitted.



G.M. Engg

JGM (Engg)

DGM (Engg)

Sr.Mgr (Engg.)

Manager (Engg)

Asstt. Mgr (Engg)


Remarks


6.8.2 Non Schedule items Rs. 25 lakhs

Rs. 10 lakhs

Rs. 5 lakhs

Rs. 1 lakhs Rs. 0.5 lakhs

Rs. 0.10 lakhs

2) In each case with full justification and amount to be within the AA&ES

3) Powers by Engineer to be exercised after obtaining approval from concerned GM (Engg) for technical point of view.

6.9 Extension of Time 6.9.1 With OR without levy of compensation Subject to site conditions and other reasons to be justified the officers may grant extension of time as per limits Indicated.




Full Powers in respect of tenders approved by him or the officer below him [upto 1/3rd of original time period]

Full Powers in respect of tenders approved by him or the officer below him [ upto 1/3rd of original time period]

EOT more than 1/3rd of the original period shall be submitted to next higher authority for approval. no splitting of period for considering EOT, shall be permitted.



G.M. Engg

JGM (Engg)

DGM (Engg)

Sr.Mgr (Engg.)

Manager (Engg)

Asstt. Mgr (Engg)


Remarks


6.9.2 Waiving /Relaxation of compensation already levied: Subject to conditions and other reasons to be justified the officers may waive/relax levy of compensation where extension of time granted as per limits indicated

6.10 Plant and machinery for sanctioned project To sanction procurement of purchase & maintenance of construction plant & machinery and other equipment required for excluding transport vehicles and or for setting up in work

Rs. 10 lakhs

Rs. 8 lakhs

Rs. 5 lakhs

6.11 Transport Vehicle The authority mention in connection with engineering projects purchase of transport vehicles including Cars, Jeeps & Motor Cycle,



G.M. Engg

JGM (Engg)

DGM (Engg)

Sr.Mgr (Engg.)

Manager (Engg)

Asstt. Mgr (Engg)


Remarks


scooter & Mopeds as per limited indicated this also includes amount to be spent out of contingencies of project /any other contingencies .

6.12

Reserve Stock The authority mentioned here may order procurement of construction materials for keeping as reserve stock as indicated

Rs. 250 lakhs

Up to Rs. 25 lakhs per annum and not beyond one months average consumption

6.13 Construction Materials To sanction procurement of construction materials for execution of specifically identified and sanctioned schemes/ works / activities

Rs. 125 lakhs

Rs. 100 lakhs

Rs. 60 lakhs

Rs. 25 lakhs

Rs. 2.5 lakhs

Rs. 1.25 lakhs

The procurement should not exceed three months average consumption and resorted to by call of open tenders only



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JGM (Engg)

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provided for in the budget as per limits indicated.

6.14 Signing of Contract Agreements Subject to appropriate administrative technical and financial approvals being available from the competent authorities and in accordance with prescribed rules and procedure the Authority may sign contract agreements in respect of Engineering works /Supplies on behalf of the authority as per limits indicated

Full Power Upto Rs. 5 lakhs

Upto Rs.2 lakhs

(1) As far as possible, all tenders upto Rs. 50 lakhs shall be issued and finalizes at SM (Engg) level. Manager/ AM (Engg) shall exercise powers or finalize and sign the contract after obtaining approval from their controlling SM (Engg). (2) Manager (Engg) Asstt. Manager (Engg) can sign the contract agreements in respect of tenders accepted by them.



G.M. Engg

JGM (Engg)

DGM (Engg)

Sr.Mgr (Engg.)

Manager (Engg)

Asstt. Mgr (Engg)


Remarks


6.15 a)Mobilization /Secured Advance

Powers as per section 39 of Works Manual shall be applicable.

b) Advance payment to the Contractors against work done but not measured To sanction of grant of advance to contractors /suppliers against work done but not measured as per limits indicated against indemnity Bond.

Upto 75% of the estimated value of the work done/supplies completed


Upto 60% of the estimated value of the work done /supplies completed


(I) Advance to contractors as a rule is prohibited and payments to contractors should not be made until detailed measurement of the work have been taken and recorded. The advance payment may however be made in exceptional cases where it is absolutely essential to do so for recorded reasons. However no second bills be paid without prior measurement.



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DGM (Engg)

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Manager (Engg)

Asstt. Mgr (Engg)


Remarks


(II) It should be followed by detailed measurement within one month at the most with a view to adjust the advance within 3 months from the date on which it was paid. Any extension of the above time limits would need the approval of the next higher authority. (III) Grant of a second advance before the first has been recovered should not be permitted without exceptional circumstances Where such circumstances exist and it becomes necessary to grant more than one advance in succession the same



G.M. Engg

JGM (Engg)

DGM (Engg)

Sr.Mgr (Engg.)

Manager (Engg)

Asstt. Mgr (Engg)


Remarks


may be paid with the prior approval of the next higher authority. (IV) The officers authorizing the advance payments would be responsible for expeditious settlement of advances (V) In respect of procurement of transport vehicles, advance payment may be allowed as per terms &conditions of the delivery order.

6.16 Dispute Resolution

Guidelines to be issued for Constitution of Dispute Resolution Committee. Powers to accept recommendation of Committee shall be same as per Para 6.18



G.M. Engg

JGM (Engg)

DGM (Engg)

Sr.Mgr (Engg.)

Manager (Engg)

Asstt. Mgr (Engg)


Remarks


6.17 Appointment of Arbitrators To approve the appointment of arbitrators as per provision of Contract Agreement as per limits.

Full powers in respect of contracts approved by him and below

6.18 Acceptance of Arbitration Awards The following authorities may with concurrence of Law Deptt. Accept arbitration awards as per limits indicated

Rs. 25.00 lakhs in each case

6.19 Land Acquisition Full power is with AAI Board

6.20 Disposal of structures and capital assets / equipments without land and capital assets/ equipments at/ and above the reserve price

(1) For sanction of disposal of capital assets please refer chapter 3

a) Acceptance of highest tender through open/limited tenders

Rs. 150 lakhs

Rs.100 lakhs per

Rs. 75 lakhs per reference

Rs 50 lakhs per reference

Rs. 15 lakhs per

(2) In case where bid value is below reserve price, the acceptance



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reference

reference decision shall be exercised by the next higher authority to one mentioned above However, Chairperson shall exercise full powers even in such cases on the recommendation of WAB

b) Acceptance of single tender through open/limited tenders.

Rs. 50 lakhs

Rs. 35 lakhs per referance


Rs. 15 lakhs

Rs. 1 lakhs

Note: The decision to accept bids or tenders below reserve price shall be exercise by the authority next higher to one mentioned above and in respect of structure costing over Rs.70 lakhs, Chairman shall accept the bids/tenders below

a) ED (Engg)/RED / Airport Director Metro Airports shall be the authority to declare the store surplus or unserviceable. These officers shall nominate a committee to fix reserve price of the



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reserve price in consultation with WAB.

items to be declared surplus. The committee shall workout the reserve price by market survey and shall get the same approved from ED(Engg)/RED Airport Director (ED level) b) Publicity of tender shall be restricted to local news papers only.

6.21 a) Acceptance of tender above reserve price for disposal of stores declared surplus or unserviceable where purchase value is known.

Full Power Rs. 25 lakhs

Rs. 15 lakhs

Rs. 5 lakhs

Rs. 0.20 lakhs

b) Acceptance of tender above reserve price for disposal of stores declared surplus or unserviceable the original purchase value of

Rs. 5 lakhs Rs. 1 lakh

Rs. 0.75 lakhs

Rs. 0.50 lakhs

Rs. 0.10 lakhs



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JGM (Engg)

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articles being estimated, if not known.

Note: The decision to accept bids or tenders below reserve price shall be exercised by the authority next higher to one mentioned above. In respect of surplus stores costing over Rs.15 lakhs, purchase value estimated as not known, Chairman, in consultation with WAB; and in case of known purchase value concerned ED/RED shall accept the bids/tenders below reserve price.


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Powers relating to procurement of CNS Eqpt. (CAPITAL)

Chapter 7

Powers Relating to Procurement of

CNS Equipment & Services (CAPITAL)


_____________________________________________________________________


7. POWERS RELATING TO PROCUREMENT OF CNS EQUIPMENT (CAPITAL)

(Also please refer Chapter No. 2 - Definitions & Explanations)

7.1. CNS (Capital) items (Budgeted Schemes) which can also be procured by Regional Headquarters / Field Stations/ED(CNS) at Corporate Hqrs. :-

7.1.1 Telephone Sets/Systems & accessories 7.1.2 Fax machines. 7.1.3 Teleprinters. 7.1.4 Communication cables. 7.1.5 Computers & peripherals 7.1.6 Computer Software / Furniture. 7.1.7 CVTs (Constant Voltage Transformers) / Voltage regulators. 7.1.8 UPS up to 20 KVA.

7.1.9 Intercoms. 7.1.10 Speakers. 7.1.11 Amplifiers. 7.1.12 Clocks (Master / Slave).

7.1.13 Transformers / Amplifiers. 7.1.14 Multimeters. 7.1.15 Soldering stations. 7.1.16 Oscilloscopes. 7.1.17 Logic and scope probes. 7.1.18 Multipurpose power supply 7.1.19 FIDS 7.1.20 Walkie talkie. 7.1.21 Head Phones. 7.1.22 Batteries. 7.1.23 X-ray Baggage Machine The related powers of procurement are covered under “Powers relating to

procurement of other equipment (Capital)”.

Note :- ED/GM (IPC/CNS/FIU/RCDU/CRSD/C&C/IT) will exercise the same powers as ED CNS(P)/GM CNS.

7.2.1 Administrative / Expenditure Approvals. 7.2.1.(i) Administrative approval / Expenditure sanction (Budgeted Schemes) The authorities specified below may sanction capital expenditure for any one project

or scheme, subject to budget provision or re-appropriation within the overall approved capital outlay, giving total cost including expenditure likely to be incurred on the project / scheme viz. Procurement, Installation, Commissioning Civil & Electrical works etc. for putting the project / scheme into use as per the limits indicated below:-

AUTHORITY

LIMITS OF POWERS

Chairperson

Member (In charge)

Powers up to Rs. 3000 lakhs Powers upto Rs . 1000 lakhs


_____________________________________________________________________


ED-CNS

Powers upto Rs . 100 lakhs

Note: A copy of AA&ES with complete details including Civil works / Electrical works included in the AA&ES should be sent to all Directorates / Regions concerned by the Directorate of CNS (Planning). 7.2.1.(ii) To Sanction Re- appropriation of fund (Budgeted Scheme)

AUTHORITY

LIMITS OF POWERS

Chairperson

Concerned Whole-Time Member

ED-CNS

Powers up to Rs. 1000 lakhs Powers up to Rs. 500 lakhs Powers upto Rs . 100 lakhs

7.2.1. (iii) Administrative Approvals (Non-Budgeted Scheme by re-

appropriation ) The authorities specified below may sanction capital expenditure for any one project

or scheme which can be met by re-appropriation within the overall approved outlay giving total cost including expenditure likely to be incurred on the project / schemes viz. Procurement, Installation, Commissioning Civil & Electrical works etc. for putting the project / scheme into use as per the limits indicated below for re-appropriation within the overall limits as in 7.2.1( i ).

AUTHORITY

LIMITS OF POWERS

Chairperson


Powers up to Rs. 500 lakhs Powers up to Rs. 75 lakhs

Note: A copy of AA&ES with complete details including Civil works /

Electrical works included in the AA&ES should be sent to all Directorates / Regions concerned by the Directorate of CNS (Planning).

7.2.1.(iv) Administrative Approvals ( Non-Budgeted Schemes- where re-

appropriation is not feasible ) The authorities specified below may sanction capital expenditure requiring urgent

action for any one project or scheme over and above the approved outlay giving total cost including expenditure likely to be incurred in the project / schemes viz. Procurement, Installation, Commissioning Civil & Electrical works etc. for putting the project / scheme into use as per limit indicated:-

Note: 1) A copy of AA&ES with complete details including Civil works / Electrical works included in the AA&ES should be sent to all Directorates / Regions concerned by the Directorate of CNS (Planning). 2) A report is to be submitted in the ensuing Board Meeting.

AUTHORITY

LIMITS OF POWERS

Chairperson Concerned Whole-Time Member

Powers up to Rs.100 lakhs. Rs. 25 lakhs


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7.2.1) (v) Approval of expenditure in excess of AA & ES (Revised AA & ES): There is no need of revised AA & ES in case the actual expenditure on a project or

scheme, other than statutory increases, does not increase more than 10 % of the amount originally sanctioned. For expenditure beyond 10% of amount originally sanctioned, revised A/A & E/S will be obtained from Competent Authority as in para 7.2.1 (i). In case of schemes sanctioned by AAI, revised A/A&E/S will be obtained from AAI Board. The excess expenditure over and above the originally sanctioned amount will have to be met by re-appropriation, if required, within overall approved budget.

Approval of Notice Inviting Tenders (NIT) including Technical specifications. The authorities specified below may accord Approval of technical specifications /

NITs for any one project or scheme within the sanctioned amount of administrative approval & expenditure sanction as per limits indicated:-

AUTHORITY

LIMITS OF POWERS

ED CNS(P) GM CNS(P)

Full Powers Rs. 500 lakhs

7.2.3. Acceptance of Tenders 7.2.3.(i) Acceptance of the lowest Open and limited Tenders Subject to administrative approval and expenditure sanction being available for an

identified expenditure as per approved budget the following authorities may accept the tender synchronising with other areas of Project / Scheme on Civil & Electrical works, Installations and Commissioning etc. as per limits indicated:-

AUTHORITY

LIMITS OF POWERS

Chairperson

Full Powers. However, for projects / schemes more than Rs 1500 lakhs , powers are to be exercised on the recommendation of Advisory Board (Procurement)

Concerned Whole-Time Member Powers upto Rs 1000 lakhs However,

for projects / schemes more than Rs 700 lakhs, powers are to be exercised on the recommendation of Advisory Committee (Procurement)


_____________________________________________________________________


ED CNS(P)

GM CNS (P)

Powers upto Rs. 500 lakhs, However for projects/schemes more than Rs. 250 lakhs wers are to be exercised on the recommendation of Purchase Committee.

Rs. 200 lakhs

7.2.3.(ii) Acceptance of Single Tender.

Subject to administrative approval expenditure sanction being available for an identified expenditure as per approved budget the following authorities may accept the single tender after synchronising with other areas of Project / Scheme on Civil & Electrical works, Installation and Commissioning etc. as per limits indicated below :

AUTHORITY

LIMITS OF POWERS

Chairperson


ED CNS(P)

GM CNS(P)

Full Powers on the recommendation of

Advisory Board (Procurement)

Powers upto Rs 500 lakhs are to be exercised on the recommendation of Advisory Committee (Procurement). Powers upto Rs. 150 lakhs on recommendation of Sub Advisory Committee (Procurement). Powers upto Rs. 75 lakhs.

Note

I This para covers powers to approve single tender ab-initio cases as well as single response against open or limited tenders.

II. Splitting up a composite work for part tendering will be resorted only with the

approval of the authority who accorded the original technical sanction. III Full reasons for acceptance of single tender should be recorded by the approving

authority who should ensure reasonability of prices particularly keeping single tender situation in view.

IV In the case of single response against open or limited tenders for procurement/

Services, following procedures shall be adopted:

a). The date of opening of the tenders shall be extended suitably by communicating to the parties who bought the tenders. b). Even after above action if no other parties participate, then single tender may considered for acceptance within justified cost .


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7.2.3.(iii) Acceptance of Proprietary items on the basis of single offer ab-initio negotiations

Subject to A/A & E/S being available for an identified expenditure as per approved

budget and approval of Member (P) for procurement action on proprietary basis, the following authorities may accept the tender as per limits indicated below

AUTHORITY

LIMITS OF POWERS

Chairperson


ED CNS(P)

GM CNS(P)

Full Powers. powers to be exercised on

the recommendation of Advisory Board (Procurement)

Powers upto Rs 500 lakhs to be exercised on the recommendation of Advisory Committee (Procurement). Powers upto Rs. 200 lakhs Sub Advisory Committee (Procurement). Powers upto Rs. 75 lakhs

7.2.3(iv) Acceptance of procurement under DGS&D approved rate contract Subject to A/A & E/S being available for an identified expenditure as per approved

budget, the following authorities may approve placing of order as per limits indicated below

AUTHORITY

LIMITS OF POWERS

Chairperson


ED CNS(P)

GM CNS(P)

Full Powers. However, for Project /

schemes more than Rs 500 lakhs), powers are to be exercised on the recommendation of Advisory Board (Procurement)

Powers upto Rs 300 lakhs Powers upto Rs.150lakhs Powers upto Rs.50 lakhs.

7.2.3(v) Procurement without call of Tenders / quotation, by negotiations ab-initio

after call of in-fructuous tenders Subject to A/A & E/S being available for an identified expenditure as per approved

budget, the following authorities may approve placing the order as per limits indicated below or without call of tender by negotiation ab-initio, after call of in fructuous tenders with a firm which has not quoted or by call of quotations.


_____________________________________________________________________


AUTHORITY

LIMITS OF POWERS

Chairperson


ED CNS(P)

GM CNS(P)

Powers upto Rs. 100 lakhs.

Powers upto Rs 50 lakhs. Powers upto Rs. 30 lakhs. Powers upto Rs. 15 lakhs.

Note: Full reasons should be recorded by the authority who should guard against agencies holding

out for unjustifiably higher rates. As a normal rule, order should be placed only after invitation of Open Tender. Cases for purchase without call of tender should be infrequent, only under very special reason and in public interest to be recorded in writing.

7.2.3(vi) AWARD OF REPEAT ORDERS:

Subject to A /A & E S being available for an identified expenditure as per approved budget, the following authority may approve placement of repeat orders as per limits indicated below:

The above powers shall be exercised subject to the following conditions: (i) Time elapsed between the last purchase order and the present one shall not be

more than one year ; (ii) The quantity proposed to be purchased under the repeat order shall not be

more than 50 % of the quantity purchased under the last purchase order; (iii) The last purchase order was finalised on the basis of Competitive bidding ; (iv) The procurement Directorate / Department shall give a certificate that there is

no downward trend of prices of the items covered in the proposed repeat order compared to the last purchase order ; and

(v) Repeat order shall not be placed on more than one occasion. 7.3. ORDER COMPLETION CERTIFICATE

AUTHORITY

LIMITS OF POWERS

Chairperson


Concerned ED

Full Powers. However for project / schemes more than Rs 150 lakhs. Powers are to be exercised on the recommendations of Advisory Board (Procurement). Powers up to Rs 150 lakhs on advice of Advisory Committee (Procurement)

Powers upto Rs. 75 lakhs on advice of Sub Advisory Committee (Procurement)


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Order Completion Certificate may be issued by GM at the Region/field level/CHQ(for works executed at CHQ only) Report of completion certificate should be submitted to the next higher authority within 30 days of issuing such certificate.

7.4. EXTENSION OF TIME 7.4.1 With or Without levy of compensations Subject to site conditions and other reasons to be justified the following authorities

may grant extension of time after synchronising with other areas of Project / Scheme on Civil & Electrical works, Installation and Commissioning etc. as per limit indicated:-

AUTHORITY

LIMITS OF POWERS

Chairperson


ED CNS(P)

GM CNS(P)

Full Powers.

Full Powers. Full Powers for tenders approved by him and officers below him. Full Powers for tenders approved by him or officers below him.

7.4.2. Waiving/Relaxation of compensation:

Subject to the conditions and other reasons to be justified, the officers may waive/relax levy of compensation where extension of time is granted as per limit indicated below:

AUTHORITY

LIMITS OF POWERS

Chairperson


Full Powers on the recommendations of Advisory Board (Procurement). Full Powers in respect of tenders approved by officers below him.

7.5. SIGNING OF CONTRACT AGREEMENTS Subject to appropriate administrative, technical and financial approvals being

available from the Competent Authorities and in accordance with prescribed rules and procedures the following authorities may sign contract agreements in respect of supplies including turnkey contracts on behalf of Authority after synchronising with


_____________________________________________________________________


the other areas of Project / Scheme on Civil & Electrical works, Installation and Commissioning etc. as per limit indicated:-

AUTHORITY

LIMITS OF POWERS

ED CNS(P)

GM CNS(P)

For all tenders approved by Chairperson /Member (P)

For all tenders approved by ED CNS(P)and GM (CNS)P

7.6. DISPUTE RESOLUTION COMMITTEE

Guidelines to be issued for constitution of Dispute Resolution Committee. The powers to accept the award / recommendation of DRB :-

AUTHORITY

LIMITS OF POWERS

Chairperson


ED CNS(P)

Full Powers

Full Powers Full powers in respect of tenders approved by him and officers below him.

7.7. APPOINTMENT OF ARBITRATORS The following authorities may approve appointment of arbitrators as per limits

indicated and as per provision of Contract Agreement: AUTHORITY

LIMITS OF POWERS

Chairperson


ED CNS(P)

Full Powers

Full Powers Full powers in respect of tender approved by him and officers below him.

7.8. ACCEPTANCE OF ARBITRATION AWARDS The following authorities may with recommendations of Legal & Finance accept the

arbitration awards as per limits indicated:


_____________________________________________________________________


AUTHORITY

LIMITS OF POWERS

Chairperson Concerned Whole-Time Member

ED CNS(P)

Full Powers Powers up to Rs 250 lakhs in each case Powers up to Rs 100 lakhs in each case.


Nature of Power

Chairperson

Concerned Whole time Members

Concerned EDs at

HQRS.

Concerned GMs

Remarks

8. Powers relating to Procurement of Other Equipments/Fixed Assets/Services(Capital)-Hqrs.Level

8.1 ADMINISTRATIVE APPROVAL & EXPENDITURE SANCTIONS Purchase of Aircraft (Budgeted Scheme)

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-----

-----

-----

Powers are to be exercised by AAI Board .

8.2

ADMINISTRATIVE APPROVAL & EXPENDITURE SANCTIONS: BUDGETED SCHEMES 8.2.1 (a): To sanction capital expenditure for any one project or scheme subject to Budget Provisions as per limits indicated.





8.2.2

8.2.1 (b): To Sanction Re-appropriation of funds NON-BUDGETED SCHEMES To sanction capital expenditure for any one project or scheme which can be met by re-appropriation within the overall approved outlay as per limits indicated for reappropriation.

Powers upto Rs 1000 lakhs Powers upto 500 lakhs

Powers upto Rs. 500 lakhs Powers upto Rs 75 lakhs


-----

------

------- ------


Nature of Power

Chairperson


Concerned EDs at

HQRS.

Concerned GMs

Remarks


8.3 Administrative Approvals &

expenditure sanction (Non-Budgeted Schemes- where reappropriation is not feasible): To sanction capital expenditure requiring urgent action for any one project or scheme over and above the approved outlay to be met out of internal resources as per limit indicated.

Powers upto Rs 100 lakhs..


-----

-----

A report is to be submitted in the ensuing Board meeting.

8.4 Approval of Expenditure in excess of A/A&E/S. (Revised A/A&E/S)

There is no need of revised A/A&E/S in case the actual expenditure on a project or scheme, other than the statutory increases does not increase beyond 10% of the amount originally sanctioned.. In case it exceeds this limit, revised A/A and E/S shall be obtained from the Competent Authority as given under para 6.1. The excess expenditure over and above the originally sanctioned amount will have to be met by re-appropriation within the overall approved budget.

8.5 Approval of Technical Specification/Technical sanction / Notice Inviting Tenders (NIT): To accord approval of technical Specifications and or approve NITs for any one project or scheme within the sanctioned amount of administrative expenditure approval as per limits indicated.

Full Powers

Full Powers

Full Powers

Rs. 500 lakhs

In case the actual expenditure exceeds the original technical sanction by more than 10% then the revised technical sanction is required to be taken from the next higher authority. However, EDs of respective disciplines shall have full powers in this respect.


Nature of Power

Chairperson


Concerned EDs at

HQRS.

Concerned GMs

Remarks


8.6 Purchase of Vehicles (Other

than CFTs like Cars/Jeeps/ Pick-up Vans/Staff buses (Budgeted Schemes).

Full Powers upto Rs.500 lakhs. However, for procurement more than Rs 300 lakhs powers are to be exercised on the recommendations of Advisory Board (Procurement)

Powers upto Rs 300 lakhs. However, for procurement more than Rs 100 lakhs powers are to be exercised on the recommendations of Advisory Committee (Procurement)

Powers upto Rs. 50 lakhs in respect of the replacement of vehicle

Powers upto Rs.30 lakhs in respect of re-placement vehicles.

1. As far as possible, hiring of vehicles may be considered instead of purchase of vehicles.

2. The proposal should cover the requirements of drivers and the financial implications thereof.

8.7 Award of Work /Procurement Acceptance of the lowest tenders (‘Open’ & ‘Limited’ tenders): Subject to administrative/ technical sanction being available for an identified expenditure as per approved budget the authorities may approve award of work as per limits Indicated.

Full Powers. However, for procurement more than Rs 1500 lakhs powers are to be exercised on the recommendation of Advisory Board (Procurement)

Powers upto Rs 1000 lakhs. However, for procurement more than Rs 700 lakhs powers are to be exercised on the recommendation of Advisory Committee (Procurement)

Rs. 500 lakhs

However, beyond Rs 250

lakhs with recommendat-

ion of Sub Advisory

Committee (Procurement)

Rs.200 lakhs

8.8

Acceptance of single tender received against open tender (Non-Proprietary items)

Full Powers on the recommendation

Powers upto Rs 500 lakhs on

advice of

Powers upto Rs.150 lakhs on advice of


1. This para covers the powers to approve single tender ab-initio cases as well as single response against open or limited tender cases.


Nature of Power

Chairperson


Concerned EDs at

HQRS.

Concerned GMs

Remarks


of Advisory Board (Procurement).

Advisory Committee

(Procurement)

Sub Advisory Committee

(Procurement)

2. In the case of single applicant against open or limited tenders for works, following procedures shall be adopted : a) The date of opening of the tenders shall be extended suitably by communicating to the parties who bought the tenders. b) Even after above action if no other parties participate, then single tender may be considered for acceptance within the justified amount. c) Full reasons for acceptance of single tender should be recorded by the approving authority who should also guard against agencies holding out for unjustifiable higher rates and shall record the efforts made for publicuty.

8.9 Award of work including procurement/Services without call of tenders by ab- initio negotiations including proprietary items and DGS&D rate: Subject to administrative approval / technical sanction being available for an identified expenditure as per approved budget the authorities may approve award of work without call of tenders, by negotiation ab-initio after call of in fructuous tenders or with a firm that has not

Upto Rs.100 lakhs on the recommendation of Advisory Board.

Powers upto Rs. 50 lakhs on advice of Advisory Committee (Procurement)

Rs. 30 lakhs on advice of Sub

Advisory Committee

(Procurement)

Rs. 15 lakhs Full reasons should be recorded by the authority who should guard against agencies holding out for unjustifiably higher rates. Cases for award of work without call of tenders should be infrequent, only under very special reasons and in public interest to be recorded in writing.


Nature of Power

Chairperson


Concerned EDs at

HQRS.

Concerned GMs

Remarks


quoted or on Work Order basis, by call of quotations, as per limits indicated.

8.10 Award of repeat orders: Subject to administrative / technical sanction being available for an identified expenditure as per approved budget.

Full Powers However for projects / schemes more than Rs 150 lakhs, powers are to be exercised on the recommendations of Advisory Board (Procurement).

Powers upto Rs 150 lakhs on advice of Advisory Committee (Procurement)

Powers upto Rs.75 lakhs on advice of Sub Advisory Committee (Procurement)

Rs. 10 lakhs The powers shall be exercised subject to the following conditions : 1.Time elapsed between the last purchase order and the present one shall not be more than one year ; 2.The last purchase order was finalised on the basis of Competitive bidding; 3.The procurement Directorate / Department shall give a certificate that there is no downward trend of prices of the items covered in the proposed repeat order compared to the last purchase order ; and 4.Repeat order shall not be placed on more than one occasion. 5. Repeat order should be limited to 50% of the original quantity.

8.11 Order Completion Certificate.

Order Completion Certificate may be issued by each authority to the extent they are delegated powers in the technical sanctions. Report of completion certificate should be submitted to the next higher authority within 30 days of issuing such certificate.

8.12 Extension of Time a) With or Without levy of compensation: Subject to site conditions and other reasons to be justified the officers may grant extension of time as per limits indicated.



tender approved by him or

officer below him

Full Powers in respect of tenders approved by him or the officers below him


Nature of Power

Chairperson


Concerned EDs at

HQRS.

Concerned GMs

Remarks


b) Waiving/Relaxation of compensation: Subject to the conditions and other reasons to be justified the officers may waive/relax levy of compensation where extension of time granted as per limit indicated.

Full Powers on the

recommendation of Procurement Advisory Board

(PAB).

Full Powers in respect of tenders approved by officers below him

_____ ----- -----

8.13 Grant of Advance to Suppliers. (a) Vehicles : (b) Others :

Full Powers Upto 25 % of supply order value excluding duties & taxes

Full powers in respect of order approved by him Upto 15 % of supply order value excluding duties & taxes.

Full Powers in respect of orders approved by him

-----

Full Powers in respect of orders approved by him and below.

-----

1. Advances to suppliers on placement of orders are to be avoided as far as possible. In exceptional circumstances, after negotiations with the suppliers, the authorities may sanction grant of advance to suppliers on placement of order as per limits indicated. 2. All advances to suppliers (other than vehicles) are to be covered by Bank Guarantee in the prescribed format. Waiver of Bank Guarantee is to be approved by whole time Member . 3. Any advance in excess of limits indicated above but upto 20% of supply order value (other than vehicles) excluding duties & taxes could be considered on the recommendation of Advisory Board (Procurement).

8.14 Dispute Resolution Committee

Full Powers Full Powers Full Powers for tenders accepted by him and below level officers

Guidelines to be issued for constitution of Dispute Resolution Committee. The

powers to accept the award /recommendation of Committee, shall be

same as per Para 8.16


Nature of Power

Chairperson


Concerned EDs at

HQRS.

Concerned GMs

Remarks


8.15

Appointment of Arbitrators: The following authorities may approve appointment of arbitrators as per limits indicated. and as per provision of Contract Agreement.

Full Powers

Full Powers as per panel and

schedule of fees as approved by Chairperson.

Full Powers for tenders accepted by him and below level officers as per panel and schedule of fees approved by Chairperson.

-----

As per guidelines issued for selection of

arbitrator from the approved panel.

8.16 Acceptance of Arbitration Awards: The following authorities may with concurrence of Finance & Legal Deptt. accept the arbitration awards as per limits indicated.

Full Powers Upto Rs 250 lakhs in each

case

Upto Rs. 100 lakhs

-----

In consultation with Law Department.

8.17 Purchase of Office Equipment, Furniture.

Full Powers Full Powers Rs. 5 lakhs per reference


8.18 Purchase of Furniture/Art effect/Furnishing, fitting & fixtures items etc. for lounges and terminal buildings

Full Powers Full Powers ------- ------- ------


Nature of Power

REDs/ Principal

CATC Airport Director (ED

level)/ED (NIAMAR)

Concernd GM) Airport Directors

GM Level

Airport Directors

JGM Level


Other Airport


Operating Stations

Remarks

8. Powers relating to Procurement of Other Equipments/Fixed Assets/Services(Capital)-Regional Level

8.1 ADMINISTRATIVE APPROVAL & EXPENDITURE SANCTIONS Purchase of Aircraft -(Budgeted Scheme)

----- ---- ----- ----- ----- ----- __

8.2

ADMINISTRATIVE APPROVAL & EXPENDITURE SANCTIONS Budgeted Schemes: 8.2.1 (a) : To sanction capital expenditure for any one project or scheme subject to Budget provisions as per limits indicated.

Rs 100 lakhs

Rs.10 lakhs

Rs. 10 lakhs

Rs.1.25 lakhs

Rs.0.50 lakhs

Rs.0.10 lakhs

-----

8.2.1 (b) Administrative Approvals & expenditure sanctions Budgeted Scheme by Re-appropriation

------

----

------

------

-----

------

------

8.2.2 Non-Budgeted ----- ----- ----- ----- ----- ----- -----


Nature of Power

REDs/ Principal


level)/ED (NIAMAR)


GM Level

Airport Directors

JGM Level


Other Airport


Operating Stations

Remarks


Schemes, by re-appropriation: To sanction capital expenditure for any one project or scheme which can be met by re-appropriation within the overall approved outlay as per limits indicated for reappropriation

8.3 Administrative Approvals (Non-Budgeted Schemes- where reappropriation is not feasible): To sanction capital expenditure requiring urgent action for any one project or scheme over and above the approved outlay to be met out of internal resources as per limit indicated.

-----

-----

-----

------

-----

-----

-----


Nature of Power

REDs/ Principal


level)/ED (NIAMAR)


GM Level

Airport Directors

JGM Level


Other Airport


Operating Stations

Remarks


8.4 Approval of Expenditure in excess of A/A&E/S.

There is no need of revised AA&E/S in case the actual expenditure on a project or scheme, other than the statutory increases does not increase beyond 10%of the amount originally sanctioned. In case it exceeds this limit, revised A/A and E/S shall be obtained from the Competent Authority as given under para 6.1. The excess expenditure over and above the originally sanctioned amount will have to be met by re-appropriation within the overall approved budget

8.5 Approval of technical Specification/Technical sanction / Notice Inviting Tenders (NIT):

In case the actual expenditure exceeds the original technical sanction by more than 10% then the revised technical sanction is required to be taken from the next higher authority approving the original sanction, subject to his limits of power. however, EDs shall have full powers for revised TS.

To accord approval of

technical specifications Rs. 100 lakhs

Rs. 50 lakhs

Rs. 50 lakhs

Rs. 5 lakhs

Rs. 2 lakhs

Rs. 0.25 lakhs


Nature of Power

REDs/ Principal


level)/ED (NIAMAR)


GM Level

Airport Directors

JGM Level


Other Airport


Operating Stations

Remarks


and NITs for any one project or scheme within the sanctioned amount of administrative expenditure approval as per limits indicated

8.6 Purchase of Vehicles (Other than CFTs) like Cars/Jeeps/ Pick-up Vans/Staff buses (Budgeted Schemes)

Rs.0.20 crore in respect of replacement of vehicles

8.7 Award of Work / procurement: Acceptance of lowest tenders (‘Open’ & ‘Limited’ tenders): Subject to administrative/ technical sanction being available for an identified expenditure as per approved budget the authorities may approve award of work as per limits indicated.

Rs. 100 lakhs on the recommendation of Regional Advisory Committee (Procurement)

Rs.50 lakhs

Rs.50 lakhs

Rs.5 lakhs

Rs.2 lakhs

Rs.0.25 lakhs


Nature of Power

REDs/ Principal


level)/ED (NIAMAR)


GM Level

Airport Directors

JGM Level


Other Airport


Operating Stations

Remarks


8.8 Acceptance of single tender received against open tender (Non-Proprietary items)


----- Powers upto Rs. 10 lakhs




The said powers are to be exercised on the recommendations of Regional Advisory Committee/local advisory committee - Procurement. Also refer remarks under para 6.5 1.In the case of single response against open or limited tenders for procurement / Services , following shall be adopted : a) The date of opening of the tenders shall be extended suitably by communicating to the parties who bought the tenders. b) Even after above action no other parties


Nature of Power

REDs/ Principal


level)/ED (NIAMAR)


GM Level

Airport Directors

JGM Level


Other Airport


Operating Stations

Remarks


participate fresh tenders may be invited. c) However, even after re tendering , if only a single offer is received it is to be treated as single tender. 3 Full reasons for acceptance of single tender should be recorded by the approving authority.

8.9 Award of work including procurement/Services without call of tenders by ab initio negotiations including proprietary items and DGS&D rate contracts: Subject to administrative approval

Rs.50 lakhs

Rs.10 lakhs

Rs.10 lakh


Rs. 1 lakh

Rs.0.50 lakh

The said powers are to be exercised on the recommendations of Regional Advisory Committee/local advisory committee - Procurement. Also refer remarks under para 6.5 1.This para covers the


Nature of Power

REDs/ Principal


level)/ED (NIAMAR)


GM Level

Airport Directors

JGM Level


Other Airport


Operating Stations

Remarks


/ technical sanction being available for an identified expenditure as per approved budget the authorities may approve award of work without call of tenders, by negotiation ab-initio after call of anfractuous tenders or with a firm that has not quoted or on Work Order basis, as per limits indicated.

powers to approve single tender ab-initio cases, single tender under DGS&D approve rate contractors, proprietay items and single response against open or limited tender cases 2.In the case of single response against open or limited tenders for procurement/Services, following procedure shall be adopted : a) The date of opening of the tenders shall be extended suitably by communicating to the parties who bought the tenders. b) Even after above


Nature of Power

REDs/ Principal


level)/ED (NIAMAR)


GM Level

Airport Directors

JGM Level


Other Airport


Operating Stations

Remarks


action no other parties participate fresh tenders may be invited. c) However, even after re tendering , if only a single offer is received it is to be treated as single tender. 3 Full reasons for acceptance of single tender should be recorded by the approving authority

8.10 Award of repeat orders: Subject to administrative / technical sanction being available for an identified expenditure as per approved budget.




The powers shall be exercised subject to the following conditions: 1.Time elapsed between the last purchase order and the present one shall not be more than one


Nature of Power

REDs/ Principal


level)/ED (NIAMAR)


GM Level

Airport Directors

JGM Level


Other Airport


Operating Stations

Remarks


year; 2.The last purchase order was finalised on the basis of Competitive bidding ; 3.The procurement Directorate / Department shall give a certificate that there is no downward trend of prices of the items covered in the proposed repeat order compared to the last purchase order ; and 4.Repeat order shall not be placed on more than one occasion. 5. Repeat order should be limited to 50% of the original quantity.

8.11 Order Completion Certificate

Order Completion Certificate may be issued by each authority to the extent they are delegated powers in the technical sanctions. Report of the completion certificate should be


Nature of Power

REDs/ Principal


level)/ED (NIAMAR)


GM Level

Airport Directors

JGM Level


Other Airport


Operating Stations

Remarks


submitted to the next higher authority within 30 days of issuing such certificate 8.12 Extension of Time

a) Without levy of compensation: Subject to site conditions and other reasons to be justified the officers may grant extension of time as per limits indicated.

Full Powers in respect of tenders approved by officers below him.

Full Powers in respect of tenders approved by officers below him.

---- ------- -----

b) With levy of compensation: Subject to site conditions and other reasons to be justified the officers may grant extension of time as per limits indicated.

Full Powers in respect of tenders approved by him


tenders approved by

him


tenders approved by

him


tenders approved by him


tenders approved by him

c) Waiving/Relaxation of compensation where extension of time is granted.

----- ----- ----- ----- --- ----- ____

8.13 Grant of Advance to Suppliers.

Full Powers in


Nature of Power

REDs/ Principal


level)/ED (NIAMAR)


GM Level

Airport Directors

JGM Level


Other Airport


Operating Stations

Remarks


(a) Vehicles b) Others

respect of orders approved by him and by the officers below him

Upto 15 % of supply order value excluding duties & taxes

----- ----- ----- ----- ----- All advances shall be against Bank

Guarantee

8.14 Dispute Resolution Committee

----- ----- ----- ----- ----- ----- -----

8.15 Appointment of Arbitrators: The following authorities may approve appoint-ment of arbitrators as per limits indicated.

-----

-----

-----

-----

-----

-----

-----


Nature of Power

REDs/ Principal


level)/ED (NIAMAR)


GM Level

Airport Directors

JGM Level


Other Airport


Operating Stations

Remarks


8.16 Acceptance of

Arbitration Awards: The following authorities may with concurrence of Finance & Legal Deptt. accept the arbitration awards as per limits indicated.

-----

-----

-----

-----

-----

-----

-----

8.17 Purchase of Office Equipment, Furniture.

Powers upto Rs.10 lakhs per reference

Rs. 2 lakhs per referene

Powers upto Rs. 2 lakh per reference


Powers upto Rs.0.50 lakh per reference )

Powers upto Rs. 0.25 lakh per reference

8.18 Purchase of Furniture/Art effect/Furnishing, fitting & fixtures items etc. for lounges and terminal building

Powers upto Rs 50 lakhs per reference

Rs. 25 lakhs Powers upto Rs 25 lakhs per

reference


Powers upto Rs 2 lakhs per reference

------- By a committee appointed by

administrative authority.


9. Powers relating to Revenue Expenditure - Hqrs. Level

9. Delegation of Powers relating to Revenue Expenditure

Airports Authority of India Sl No.


Concerned EDs at Hqrs.

Concerned GMs

at Hqrs.

Remarks

9. Powers relating to Revenue Expenditure-Hqrs Level

9.1 Repairs & Maintenance - As per the Powers delegated under the Chapter 6 for ‘Capital Works’ Civil & Electrical works – Repairs.

9.2

Repairs & Maintenance- Electronics, IT & CNS equipments : To sanction and to award works connected with break-down / replacement, operation and maintenance of electronics systems such as public address system, entertainment, Fire protection systems, flight information system, luggage inspection system, CNS system, Computers and other electronic office aids etc as per limits herein indicated

Full Powers

Full Powers

Powers upto Rs.50 lakhs in each case

Upto Rs.25 lakhs in each case.




Concerned GMs

at Hqrs.

Remarks


9.3

Repairs & Maintenance– Mechanical Transport and other operational equipments: To sanction and to award repair proposals, and operation and maintenance arrangements wherever necessary for up keep of mechanical transport fleet, other operational and support services equipment Including Fire-fighting equipment as per limits herein indicated for :

Full Powers

Full Powers

Full Powers

Upto Rs.5 lakhs

in each case subject to Rs. 50 lakhs per

annum.

Subject to budget provision

9.4

a) Repairs & Maintenance of Aircrafts. b) Purchase of Aircraft spares

Full Powers

Full Powers

Full Powers

Full Powers

ED,FIU Powers upto Rs.50 lakhs per ref. for transaction with DGCA approved agencies.

ED, FIU:

Powers upto Rs.50 lakhs per ref. for transaction with DGCA approved agencies.

-----

-----

----




Concerned GMs

at Hqrs.

Remarks


9.5 Repairs & Maintenance– Furniture, fixtures, Survey / Cartography / AIS eqpt., office equipment and other operational and passenger facilities etc.

To sanction and to award repair proposals and operation and maintenance arrangements wherever necessary for up keep of furniture, fixtures, office equipments and other operational and passenger Facilities as per limits herein indicated:-

Full Powers

Full Powers

Full Powers

Upto Rs.1 lakh in each case.


9.6 Repairs and Maintenance including procurement required for the same (covered under para 9.2, 9.3,9.4 & 9.5)




Concerned GMs

at Hqrs.

Remarks


a) i) On single offer ab-initio negotiation basis Non proprietary ( including DGS&D rate contract) ii) On single offer ab-initio negotiation basis proprietary ( including DGS&D rate contract)

Full Powers on recommendation of WAB/

PAB

Full Powers

Full Powers on recommendation of WAC/ PAC

Full Powers

Upto Rs. 5 lakh in each cases on recommendatio

n of WASC/ PASC.

Upto Rs.20 lacs

in each case

Upto Rs. 2 lakh in each case.

Upto Rs.10 lacs in each case

Full reasons for acceptance of single tender should be recorded by the approving Authority, who should ensure reasonability of prices particularly keeping single tender situation in view

9.7

Computerization / Data Processing jobs: To approve award of contracts for Computerization / Data Processing jobs and other related services as per limits herein indicated.

Full Powers Upto Rs.50 lakhs per reference

Upto Rs.15 lakhs per reference

Upto Rs.2 lakhs per reference


9.8 Operational, Safety and Security jobs: To approve award of contracts for security, grass / tree cutting, pest control, bird hazards, anti-malaria, anti-rodents, garbage / FOD disposal, conservancy etc. and other related services as per limits herein indicated.

Full Powers Full Powers Powers upto Rs. 50 lakhs per

reference

Powers upto Rs. 20 lakhs per

reference





Concerned GMs

at Hqrs.

Remarks


9.9 Spot Purchases :- To make spot purchases of items/services as per limits herein indicated

1. Spare procurement and services

2. Interior decoration including required procurement for location like VIP/Passenger Lounges

3. Purchase of General items

Powers upto Rs 25,000/- for

each case.

Powers upto Rs.2 lakhs for

each case

Rs.0.20 lakhs per reference


each case.

Powers upto Rs. 1 lakhs for each

case.

Rs 0.10 lakhs per reference


each case.

Rs. 0.25 lakhs

Rs.0.05 lakhs per reference

Powers upto Rs 7500/- for

each. JGM/DGM:

Rs. 2000/, SM: Rs. 1000/-

Powers upto Rs.7500/- for

each case subject to

annual ceiling of Rs.75,000/-

Rs 0.04 lakh per reference

Justification for resorting to spot purchases is to be recorded and the officer-in-charge is to ensure that the stores/ spare parts are genuine items. A control Register is to be maintained for the procurement of these items . 2. For items under Para 2 purchases will be done only by a committee of three members including one member from finance. 3. Imprest required by Engg/ technical DGM/ SM/M/AM officers responsible for planning, designing, drawing and tendering work will exercise same powers, as delegated to Airport Controller/in-charges of stations of equivalent rank 4. The procedure for committee is to be resorted to for purchases more than Rs.5000/- per reference. 5. No quotation is necessary for spot purchases.

9.10 (a)

Printing & Stationery, General Stores, Other Consumables and carriage of materials etc. (including photocopying/Photography work): to procure stationery, stores, other consumables including conservancy / toilet stores and award contracts for carriage of materials etc. as per limits herein indicated




Concerned GMs

at Hqrs.

Remarks


1. Open tender Full Powers Full Powers

Powers upto Rs. 3 lakhs per

reference ED(P&A):Rs. 5

lakhs

Powers upto Rs.2 lakh per

annum.

Full reasons for acceptance of single offer should be recorded by the approving

authority, who should also guard against agencies holding out for unjustifiable

higher rates.

2. On single offer ab-initio for Non-proprietary items

Full powers Full powers Powers upto Rs. 1 lakh in each case

Powers upto Rs.0.50 lakhs in each case

3. On single offer ab-initio for proprietary items

Full powers Full powers Powers upto Rs.2 lakhs per case

Powers upto Rs.0.50 lakhs per case

9.10 (b)

Purchase of stores & spares including proprietary items – Civil / electronics /electrical / communication / M.T. equipments / cartography survey / office equipment etc fire-fighting media etc. (On DGS&D rate contract wherever applicable)

Full powers Full powers Powers upto Rs 10 Lakh per

reference

Powers upto Rs 5.0 lakh per reference.




Concerned GMs

at Hqrs.

Remarks


9.11 Purchase of Petrol, Diesel and Oil.

Full Powers Full Powers .----

Full Powers

-----

9.12 Purchase of Aviation Fuel.

Full Powers Full Powers FIU: Full Powers as per requirement

of flight

----- -----

9.13

Cargo handling / Palletization contracts/ security contracts / cleaning contracts / Packing & unpacking consignments and other activities / contracts of expenditure nature carried out as part of cargo / commercial activities.

Full Powers Contracts not exceeding Rs.30 lakhs per month in each case

Contracts not exceeding Rs.20 lakhs per month in each case

--- ---

9.14 Employees’ Uniform: To procure employees’ uniform as per approved schedule and policy as per limits herein indicated.

Full Powers Full Powers on the recommendationof Procurement Advisory Committee on the basis of guidelines /instructions/ circulars issued by Dte. of P&A.

----- ----- -----




Concerned GMs

at Hqrs.

Remarks


9.15

Exhibition & Publicity: To approve expenditure in respect of exhibitions and publicity as per limits herein indicated.

Full Powers including

outside India

Powers upto Rs.25 lakhs p.a.

Rs.10 lacs p.a.

----- To be exercised by ED (PR)/ED(C&C) Subject to the policy on ‘Public Relations’ approved by the Chairperson.

9. 16 Advertisements for tenders/ Economy is to be Recruitments/Notifications etc.: exercised to publish Advertisements To approve expenditure in Full Powers Full Powers Full Powers in respect of sanctioned / according to respect of advertisements approved schemes / proposals. Formats issued by for tenders, recruitments, GM (PR) as notifications etc. as per approved by the limits herein indicated Chairperson. 9.17 Insurance of Cash -in- Full Powers Full Powers Full Powers for cash insurance & where the Subject to chest / Cash- in- transit provision of Insurance cover is mandatory policy decision Fidelity insurance, under the Law / as per contractual obligations of the Authority Material- in-transit , including insurance coverage of materials-in- about items to be Cargo, mandatory . transit / cargo. covered, value to Insurance like vehicle be insured etc. r/o insurance and among other assets other than type of insurance as approved Cash and in r/o by Member as necessary. insurance other than mandatory/ contractual requirements. 9.18 Engagement of

Consultants (including appointment of piece job / study assignments): To engage/appoint a consultant or an expert for

Full Powers Powers upto Rs.20 lakhs in

each case.

Powers upto Rs.5 lakh in each case.

-----

-----




Concerned GMs

at Hqrs.

Remarks


one time study or on retainership for suitable period in the field of Personnel functions, Training, Management, Technology, Engineering, Law and Tax matters including Tax Auditors, Internal auditors and Legal Consultants etc. as per limits herein indicated

9.19 Reward to members of Public - for helping prevention of accident / air crash / explosion etc. and for the assistance given for smooth functioning of the Authority.

Upto Rs.0.10 lakh in each

case subject to an annual

ceiling of Rs.2 lakhs.

Upto Rs.0.05

lakh in each case subject to an

annual ceiling of Rs.1 lakh.

-----

-----

-----

9.20 Purchase of Books / Manuals: To approve expenditure on purchase of books, manuals and like or on subscriptions to any publications which may be considered to be of benefit or interest to the authority as per limits herein indicated.

Full Powers Full Powers Upto Rs.3 lakh per annum.

Upto Rs.1 lakh per annum.

-----

9.21 Subscriptions to Professional Bodies: To approve expenditure on subscription for securing

Full Powers

Upto Rs.0.25 lakh per

Upto Rs.0.20 lakh per

-----

-----




Concerned GMs

at Hqrs.

Remarks


membership of educa-tional, professional or

social institutions if such membership will be of

benefit to the Authority as per limits herein indicated

reference reference

9.22 Horticulture expenses: To incur expenses on horticulture/landscaping etc. as per limits indicated.

Full Powers Full Powers Full Powers in respect of Hqrs.

Rs.2 lacs p.a.

9.23 Facilitation expenses: To incur expenses related to Facilitation:- entertain-ment of VIP/ official meetings/ conferences etc. as per limits herein indicated.

Full Powers

Full Powers

Rs.10000/- per reference

Rs.5000/- each reference.

9.24 Statutory Taxes / Fees etc.: To approve payment of statutory taxes / fees etc. as per limits herein indicated.


Full Powers other than

penalty, interest for delayed payments.

-----

9.25 Sanction of Gifts. Full Powers Powers upto Rs.1 lakh per

annum on official

occasions/Gifts

Powers upto Rs.0.25 lakh per annum on

official occasions/Gifts

----- -----




Concerned GMs

at Hqrs.

Remarks


to Official Guests

to Official Guests

9.26 a. Transportation charges for stores & material

b. To Authorise

Airlifting of stores and other materials

Full powers

Full Powers

Full powers

Full Powers

Full powers

Upto Rs. 1 lakh per sanction

Full Powers

Upto Rs. 0.50 lakhs per sanction in r/o airlifting of CNS spares CFT spares/MT spares on operational necessity &. in r/o small compo-nents or where comparably air freight is cheaper/safer than any other mode of trans-port

Prior financial concurrence and as per standard guidelines of state/Army standard rates. Justification is to be recorded for resorting to airlifting of stores, spares /components and other materials.

9.27 Sanction of Telephone, internet and Telex charges.

Full Powers Full Powers Full power within the permissible In case of excess beyond permissible limit,

Limit as approved by Hqrs. approval of Chair person/Whole-time member concerned from Hqrs. is to be

obtained.

9.28 Payment of lines, TP Full Powers To be restricted as per entitlement for




Concerned GMs

at Hqrs.

Remarks


Speech circuits, Internet to ISP .


permissible limits wherever applicable. In case of excess approval of chairperson/ whole time members concerned is required.

9.29 Electricity and Water charges.

Full Powers Full Powers Full Powers Full Powers

-----

9.30 Conducting of Surveys: To incur expenditure for conduct of Land survey & surveys in the field of statistics, economics, operational research, organization and methods, management information system, corporate planning and other studies to assess the feasibility of traffic, cargo facilities, airport development, Cartography etc. as per limits herein indicated.

Full Powers Powers upto Rs.10 lakhs per

reference

Powers upto Rs.2 lakh

per reference

Powers upto Rs.0.50 lakhs per reference

Subject to guidelines approved by the Board member.

9.31 Demurrage/Penal Charges: To approve payment of demurrage and other penal charges as per limits herein indicated.

Full Powers Full Powers Rs. 0.5 lakhs Rs. 0.1 lakhs Reasons for incurring demurrage are to be recorded. In case of demurrage due to neg-ligence of the officer concerned, promptly enquired into and responsibility is to be fixed.

9.32 a)Hiring of Accommodation: To approve leased Accommodation for employees and also hiring of accommodation for office purpose

Full Powers Full Powers Full Powers subject to policy guidelines.

Full Powers only subject to

policy guidelines.

To be dealt by Personal & Admin. directorate




Concerned GMs

at Hqrs.

Remarks


b) Other Hire charges:

Full Powers Full Powers Powers upto Rs 1 lakh p.a.

___ ____

9.33 Donations: To approve payment of donations to Charitable Organisations/ Professional Institutions / Sports Organisations of national repute etc. as per limits herein indicated.

Upto Rs.0.50 lakhs in each

case subject to a maximum annual limit

of Rs.10 lakhs

Member (P&A) Upto Rs.0.10

lacs subject to a maximum annual

limit of Rs.1 lacs.

-----

-----

-----

9.34

Other Office Expenditure Full powers

Full Powers

Powers upto Rs 3 lakh p.a.

Powers upto Rs 0.25 lakhs p.a.

-----

9.35 Expenditure on Office contingency for entertain-ment of official guests.

Full Powers

Full Powers

Powers upto Rs 1 lakh p.a

Powers upto Rs.1,000 per

month.

The powers indicated herein are in addition to the reimbursement of Entertainment expenses

for the residential office use of EDs/GMs

9.36 Loss of Cash: To sanction write-off of loss of cash due to theft, fraud or negligence or are any other reasons upto the limits herein indicated.

Upto Rs.25,000/- in

each case

Member(F): Powers upto

Rs.10,000/- in each case.

----- ----- For losses more than Rs.25,000/- per case, the same is to be submitted to the Board for write-

off.

9.37 Investments: The authorities herein specified, subject to provisions of Section 24(3) Chapter V of the Airports

See Remarks See Remarks ----- ----- Powers are to be exercised in accordance with the guidelines given by Board from time to

time in this regard.




Concerned GMs

at Hqrs.

Remarks


Authority of India Act, 1994 and Government Guidelines on the subject from time to time may invest on short/long term the surplus funds as per limits herein indicated.

9.38 (a)

To sanction reappropriation between the heads of expenditure in the same sanctioned Budget Estimate. (Budgeted schemes)

Full Powers within the

overall Budget Estimate

Full Powers for reappropriation

between heads of expenditure

under the same major head within the

overall Budget Estimate.

----- ----- In consultation with M(F)

9.38 (b)

(Non-Budgeted scheme) Within the overall Budget estimate

Full Powers Upto Rs.2 lakhs in each case

subject to annual limit of Rs.20

lakhs.

----- ----- In consultation with M(F)

9.39 Award of repeat order: Subject to administrative and technical sanction being available for an identified expenditure as per approval budget

Full Powers on recommendation of WAB/ PAB.

Full powers However for

schemes more then Rs

Full Powers on recommendation of WAC/ PAC

Upto Rs. 5 lakh in each cases on recommendatio

n of WASC/ PASC.

Upto Rs. 2 lakh in each case.

The powers shall be exercised subject to the following condition: Repeat order should be limited to 50% of the original quantity. 1)Time elapsed between the last award and the present one shall not be more then one year 2)the last purchase order was finalised on the basis of competitive bidding 3)The concerned directorate / Department shall certify that there is no downward trend




Concerned GMs

at Hqrs.

Remarks


100 lacs powers to be exercised on

the recommenda-tion of Works

Advisory Board

of prices of the items covered in the proposed repeat order when compared to the last award. 4)Repeat order shall not be placed on more than one occasion.

9.40 Grant of Advance for maintenance contract for specialized equipment to the Original Equipment Manufacturers or their Authorized Dealer.

Full Powers Power upto 25 % Of contract value

Power upto 10%

of contract value

1) Advance should be excluding taxes and duties. 2) All advances to suppliers other than vehicles are to be covered by Bank Guarantee in the prescribed format. Waiver of Bank Guarantee is to be approved by whole time Member.

9.41 Extension of Revenue Expenditure Contract ( including Expenditure contract of Cargo) in case where proposal for fresh tender/extension ;of contract is beyond the power of officer indicated here and shall be exercised only in case of exigencies

Full Powers Full Powers Upto 6 months on the same terms and

condition of the existing contracts

9.42 a) AMC for office equipment/Intercom / EPABX / FAX / PHOTOCOPIER etc

b) AMC for Operational



Full Powers

Power upto Rs

Power upto Rs 1 lakh p.a

Power upto Rs

Subject to finance concurrence and budget provisions.

Subject to finance concurrence and budget provisions




Concerned GMs

at Hqrs.

Remarks


Equipment (CNS / Electronics)

1 lakh p.a 1 lakh p.a

9.43 To make and give receipts, releases and other discharges for money payable to the Authority for the claims & demands of th Authority

Full Powers Full Powers Full Powers Full Powers -----


Nature of Power

REDs/ Principal, CATC /Airport

Director (ED level) /ED (NIAMAR)

Concerned GM

Airport Directors GM level

Airport Directors JGM level


Other Airport

Controller(SM) /in-

Charges of Operating Stations

Remarks

Powers relating to Revenue Expenditure-Regional level

9.1 Repairs & Maintenance – Civil & Electrical works - repairs :-

As per the powers delegated under the chapter 6 of Capital Works Applicable for all field units and RHQ

9.2

Repairs & Maintenance – Electronics, IT & CNS equipments : To sanction and to award works connected with break-down / replacement, operation and maintenance of electronics systems such as public address system, entertainment, Fire protection systems, flight information system, luggage inspection system, CNS system, Computers and other electronic office aids etc as per limits herein indicated:-

Upto Rs50 lakhs in each case

Upto Rs.25 lakhs in each case


Upto Rs 10 lakhs in each case

Upto Rs. 5 lakh in each case



Nature of Power



Concerned GM




Other Airport

Controller(SM) /in-


Remarks


9.3

Repairs & Maintenance Mechanical Transport and other operational equipments: To sanction and to award repair proposals, and operation and maintenance arrangements wherever necessary for up keep of mechanical transport fleet, other operational and support services equipment including Fire-fighting equipment as per limits herein indicated :

Upto Rs. 50 lakhs in each case)





Upto Rs.0.5 lakhs in each case


9.4

a) Repairs & Maintenance of Aircrafts. b) Purchase of Aircraft spares

----- -----

--------- --------

------- ----------

------ ----------

------ ----------

--------- --------


Nature of Power



Concerned GM




Other Airport

Controller(SM) /in-


Remarks


9.5 Repairs & Maintenance -Furniture, fixtures, Survey / Cartography / AIS eqpt., office equipment and other operational and passenger facilities To sanction and to award repair proposals and operation and maintenance arrangements wherever necessary for up keep of furniture, fixtures, office equipments and other operational and passenger Facilities as per limits herein indicatedr:-




Upto Rs 1.5 .lakhs in each case


Upto Rs.0.50 lakhs in each case


9.6 Repairs and Maintenance including required procurement for the same(covered under para 9.2, 9.3, 9.4 & 9.5)


Nature of Power



Concerned GM




Other Airport

Controller(SM) /in-


Remarks


a) i) On single offer ab-initio negotiation basis Non proprietary ( including DGS&D rate contract) ii) On single offer ab-initio negotiation basis for proprietary items to original equipment manufacturer (OEM) ( including DGS&D rate contract)

Upto Rs 5 lakhs in each case Upto Rs. 20 lakh in each case.

Upto Rs.2 lakhs in each case Upto Rs. 5 lakh in each case.

Upto Rs. 2 lakhs in each case Upto Rs. 5 lakh in each case.

Upto Rs.0.60 lakhs in each case Upto Rs. 3 lakh in each case.

Upto Rs0.50 lakhs in each case Upto Rs.2 lakh in each case.

Upto Rs.0.2 lakhs in each case Upto Rs.1 lakh in each case.

Full reasons for acceptance of single offer should be recorded by the approving authority with recommendation of the official of technical discipline, who should also ensure reasonability of prices particularly keeping single tender situation in view. 2. power for para(1) shall be excise by a committee which shall have HODs of the concerned technical discipline and finance besides the approving officer


Nature of Power



Concerned GM




Other Airport

Controller(SM) /in-


Remarks


9.7

Computerization / Data Processing jobs: To approve award of contracts for Computerization / Data Processing jobs and other related services as per limits herein indicated.

Upto Rs. 10 lakhs per reference


Upto Rs 2 lakhs per reference

Upto Rs 1 lakh per reference

Upto Rs. 0.25 lakhs per reference

Upto Rs.0.10 lakhs per reference


9.8 Operational, Safety and Security jobs: To approve award of contracts for security, grass / tree cutting, pest control, bird hazards, anti-malaria, anti-rodents, garbage / FOD disposal, conservancy etc. and other related services

Upto Rs. 50 lakhs per reference in each case.





Upto Rs. 1 lakh per reference only in respect of operative airports.

I Subject to budget provision. Initial deployment to be approved by RED.

9.9 Spot Purchases: -To make spot purchases of items/services 1) spare procurement & services by official of Engg/com/ Equipment / Electronics/P&A/IT/ Finance

Upto Rs.0.50 lakh per reference

GM Rs 0.10 lakh per reference DGM/Jt. GM 0.05 per reference

0.10 lakh per reference

Rs 0.02 lakh per reference

AM/S.Supt. Upto Rs.1000 per reference

1 .Imprest required by Engg/ technical officers directly responsible for maintenance shall be made available to them by the APD/ Station in Charge.


Nature of Power



Concerned GM




Other Airport

Controller(SM) /in-


Remarks


2. Interior decoration including require procurement

Upto Rs 0.5 lakh per reference


Upto Rs. 0.05 lakh per reference




2) Imprest required by Engg/ technical DGM/SM/M/ AM officers responsible for planning, designing, drawing and tendering work will exercise same powers, as delegated to Airport Controller/in-charges of stations of equivalent rank. 3) Justification for resorting to spot purchase is to be recorded and the engg/ technical officer-in-charge is to ensure that the stores/spare parts

3. Purchase of general items







are genuine items. This power is to be used judiciously and splitting of items is to be avoided. A control register is to be maintained for the procurement of


Nature of Power



Concerned GM




Other Airport

Controller(SM) /in-


Remarks


these items and a monthly MIS is to be submitted to RED. 4. For items under para 2 purchases will not be done for office areas and shall be done only by a committee of 3 members including one from finance department 5.The procedure for committee is to be resorted to for purchases more than Rs.5000/-/referance. 6.No Quotation is required for spot purchases.


Nature of Power



Concerned GM




Other Airport

Controller(SM) /in-


Remarks


9.10 (a)

Printing & Stationery, General Stores, Other Consumables and carriage of materials, Postal and Telegraphic Charges etc. (including photocopying/Photography work):To procure stationery, stores, other con-stumbles including conservancy / toilet stores and award contracts for carriage of materials etc. as per limits herein indicated #1 Open tender #2 On single offer ab-inito for non-proprietary items

Full Powers Upto Rs0.50 lakh in each case with an

Upto Rs.2 lakhs per reference Upto Rs0.25 lakh in each case with an

Upto Rs 2 lakhs per reference Upto Rs. 0.25 lakh in each case with an

Upto Rs 1 lakh per reference Upto Rs0.10 lakh in each case

Upto Rs. 0.50 lakhs per reference Upto Rs0.10 lakh in each case with an

Upto Rs. 0.10 lakhs per reference Upto Rs0.05 lakh in each case with an

1)Full reasons for acceptance of single offer should be recorded by the approving authority with recommendation of the official of concerned discipline, who should also guard against agencies holding out for unjustifiable higher rates. 2) Powers for para(2) shall be exercised by a committee which shall have HODs of concerned discipline & Finance besides the approving officer. 3.The procedure for committee is to be resorted to for purchases more than Rs.5000/-/referance.


Nature of Power



Concerned GM




Other Airport

Controller(SM) /in-


Remarks


3 On single offer ab-initio for proprietary items

Upto Rs 1 lakh in each case

Upto Rs 0.5 lakh in each case


Upto Rs0.20 lakh in each case


Upto Rs0. 1 lakh in each case

4.No Quotation is required for spot purchases

9.10 (b)

Purchase of stores & spares including proprietary items – Civil / electronics /electrical / communication / M.T. equipments / cartography survey / office equipment etc. g fire-fighting media etc.(On DGS&D rate contract wherever applicable)



Powers upto Rs. 2 lakhs per reference

Powers upto Rs 0.75.lakhs per reference



Subject to inventory guidelines issued by HQRS and instructions from the regional office from time to time

9.11 Purchase of Petrol, Diesel and Oil.

Full Powers for operational requirements.



Full Powers for operational requirements



-----------

9.12 Purchase of Aviation Fuel.

------- --------- --------- --------- ---------- --------- -----------


Nature of Power



Concerned GM




Other Airport

Controller(SM) /in-


Remarks


9.13

Cargo handling / Palletization contracts/ security contracts / cleaning contracts / Packing & unpacking consignments and other activities / contracts of expenditure nature carried out as part of cargo / commercial activities.

RED/APDs (ED) powers for contracts not exceeding Rs.10 lakhs per month in each case APD (GM/JGM) powers for contracts not exceeding Rs.5 lakhs per month in each case

9.14 Employees’ Uniform: To procure employees’ uniform as per approved schedule and policy as per limits herein indicated.

Full Powers on the recommendations of Regional Procurement Advisory Committee on the basis of guidelines/instructions /circulars issued by Dte of P&A

------- ------- ------- ------- ------- --------

9.15

Exhibition & Publicity: To approve expenditure in respect of exhibitions and publicity as per limits herein indicated.

Powers Upto Rs. 1 lakh per annum

Powers up to Rs 0.5 lakh per annum

------- -------- ------ Subject to the policy on public Relations approved by Chairperson.


Nature of Power



Concerned GM




Other Airport

Controller(SM) /in-


Remarks


9.16 Advertisements for tenders/Recruitments/Notifications etc. To approve expenditure in respect of advertisements for tenders, recruitments, notifications etc., as per limits herein indicated.

Full powers in respect of Sanctions/approved schemes/proposals Economy is to be exercised to publish advertisements according to formats issued by GM(PR) as approved by Chairman.

9.17 Insurance of Cash-in-chest/Cash-I-transit fidelity insurance. Material-in-transit, Cargo mandatory Insurance like vehicle insurance and among other type of insurance as approved by Member as necessary.

Full powers for cash insurance and where the provisions of insurance cover are mandatory under the law/as per contractual obligations, including insurance coverage of materials-in-transit/cargo etc. .

Subject to policy decision of the Authority about items to be covered, value to be insured etc., in r/0 assets other than Cash and in r/o insurance other than mandatory/contractual requirements


Nature of Power



Concerned GM




Other Airport

Controller(SM) /in-


Remarks


9.18 Engagement of Consultants (including appointment of piece job / study assignments): To engage/appoint a consultant or an expert for one time study or on retainer ship for suitable period in the field of Personnel functions, Training, Management, Technology, Law and Tax matters including Tax Auditors, Internal auditors and Legal Consultants etc as per limits herein indicated

Powers upto Rs. 1 lakh in each case.

Powers upto Rs 0.5 lakhs in each case

------- ------- ------- -------

9.19 Reward to members of Public - for helping prevention of accident / air crash / explosion etc. and for the assistance given for smooth functioning of the Authority.

Powers upto Rs500 in each case subject to annual limit of Rs 0.20 lakh.

Powers upto Rs250 in each case subject to annual limit of Rs 0.10 lakh

------- -------- ------ -----


Nature of Power



Concerned GM




Other Airport

Controller(SM) /in-


Remarks


9.20 Purchase of Books / Manuals: To approve expenditure on purchase of books, manuals and like or on subscriptions to any publications which may be considered to be of benefit or interest to the authority as per limits herein indicated.

Powers upto Rs. 1 lakh per annum.

Powers upto Rs. 0.15lakh per annum.

Powers upto Rs. 0.15 lakh per annum.




------

9.21 Subscriptions to Professional Bodies:

To approve expenditure on subscription for securing

membership of educational, professional or social

institutions if such membership will be of benefit to the Authority as per limits

herein indicated

Powers upto Rs. 0.10 lakh per reference

---- Powers upto Rs. 0.05 lakh per annum

------- ------- ------ ------

9.22 Horticulture expenses: To incur expenses on horticulture/landscaping etc. as per limits indicated.

REDs as well as ED (Project) has Powers upto Rs. 10 lakhs per reference

Powers upto Rs 2.5 lakhs per annum

Powers upto Rs2.lakhs per annum

Powers upto 1.0 lakh per annum

Powers per upto Rs 0.25 Lakh p.a.

Technical Sanction approval of NIT/acceptance of tenders shall be as per the powers delegated to various officers under Capital Works.


Nature of Power



Concerned GM




Other Airport

Controller(SM) /in-


Remarks


9.23 Facilitation expenses: To incur expenses related to Facilitation:- entertain-ment of VIP/ official meetings/ conferences etc. as per limits herein indicated.

Powers upto Rs. 25 lakhs per annum



Powers upto Rs. 0.75 lakhs per annum

Powers upto Rs. 0.5 lakhs per annum

Power upto Rs 0.10 p.a.

-------

9.24 Statutory Taxes / Fees etc.: To approve payment of statutory taxes / fees etc. as per limits herein indicated.

Full Powers Full powers other than penalty, interest for delayed payments.

Full powers other than penalty, interest for delayed payments.




------

9.25 Sanction of Gifts. Powers upto Rs. 0.5 lakhs p.a. on official occasions to official guests

Powers upto Rs. 0.25 lakhs p.a. on official occasions to official guests




------- -----


Nature of Power



Concerned GM




Other Airport

Controller(SM) /in-


Remarks


9.26 a) Transportation charges for stores & material b) To Authorize Airlifting of stores and other materials

FULL POWER Powers upto Rs. 0.50 lakh per reference.

------- Powers upto Rs. 0.20 lakh per sanction subject to a ceiling of Rs. 1 lakh per annum

FULL POWER Powers upto Rs. 0.20 lakh per sanction subject to a ceiling of Rs. 0.50 lakh per annum

-Justification is to be recorded for resorting to airlifting of stores, spares/components and other material

&. in r/o small components or

where comparably air freight is cheaper /safer than any other mode of trans-port

9.27 Sanction of Telephone,

Internet and Telex charges. Full powers within the permissible limits as approved by Headquarters In case of excess

beyond permissible limit, approval of Chair person/whole time Member concerned from Hqrs is to be obtained.


Nature of Power



Concerned GM




Other Airport

Controller(SM) /in-


Remarks


9.28 Payment of lines, TP Speech circuits & Internet to ISP / MTNL

Full Powers Full Powers Full Powers Full Powers Full Powers Full Powers To be restricted as per entitlement for permissible limits wherever applicable. Incase of In case of excess beyond permissible limit, approval of whole time Member concerned from Hqrs is to be obtained.

9.29 Electricity and Water Charges

Full Powers Full Powers Full Powers Full Powers Full Powers Full Powers

9.30 Conducting of Surveys: To incur expenditure for conduct of Land survey & surveys in the field of statistics, economics, operational research, organization and methods, management information system, corporate planning and other studies to assess the feasibility of traffic, cargo facilities, airport development, Cartography etc. as per limits herein indicated.


-- ------ ------ ------ ----- -----


Nature of Power



Concerned GM




Other Airport

Controller(SM) /in-


Remarks


9.31 Demurrage/Penal Charges: To approve payment of demurrage and other penal charges as per limits herein indicated.

Upto Rs. 0.50 lakhs ----- Upto Rs. 0.10 lakhs ------ ----- ------ Reasons for incurring demurrage are to be recorded. In case of demurrage due to negligence of the officer concerned responsibility is to be fixed.

9.32 a)Hiring of Accommodation: To approve leased Accommodation for employees and also hiring of accommodation for office purpose

Full powers subject to policy guidelines. & Instructions

---- Full powers in respect of residential accommodation as per rules, guidelines and instruction

Full powers in respect of residential accommodation as per rules, guidelines and instruction



To be dealt by Personal directorate

b) Other Hire charges

Powers upto Rs. 5 lakh per annum

---- ------ ------ ----- ----- ----

9.33 Donations: To approve payment of donations to Charitable Organizations/ Professional Institutions / Sports Organi-sations of national repute etc. as per limits herein indicated.

----- ------- ------- ------- ------- ------ ------


Nature of Power



Concerned GM




Other Airport

Controller(SM) /in-


Remarks


9.34

Other Miscellaneous Office Expenditure

Powers upto Rs. 3 lakh per annum

Powers upto Rs. 0.25 lakh per annum

Powers upto Rs.0.25 lakh per annum

Powers upto Rs.0.20 lakh per annum



---

9.35 Expenditure on Office contingency for entertain-ment of official guests.

Powers upto Rs 2.5 lakh per annum

Powers upto Rs 50000 per annum

Powers upto Rs 50,000 per annum

Powers upto Rs 35,000 per annum



The powers indicated herein are in addition to the reimbursement of Entertainment expenses for the residential office use of EDs/GMs

9.36 Loss of Cash: To sanction write-off of loss of cash due to theft, fraud or negligence or are any other reasons upto the limits herein indicated.

---- -------- ------- ------- ------ ------ ------


Nature of Power



Concerned GM




Other Airport

Controller(SM) /in-


Remarks


9.37 Investments: The authorities herein specified, subject to provisions of Section 24(3) Chapter V of the Airports Authority of India Act, 1994 and Government Guidelines on the subject from time to time may invest on short/long term the surplus funds as per limits herein indicated.

------- ------- ------- ------- ------ ------- -------

9.38 (a)

To sanction re-appropriation between the heads of expenditure in the same sanctioned Budget Estimate. (Budgeted schemes)

----- -------- --------- ------- -------- ------- ------

9.38 (b)

(Non-Budgeted schemes).

---- ----- ------ ------- ------ ------ -----


Nature of Power



Concerned GM




Other Airport

Controller(SM) /in-


Remarks


9.39 Award of repeat order : Subject to administrative and Technical sanction being available for an identified expenditure as per approved budget

The quantity proposed to be executed under the repeat order shall not be more than 50 % of the quantity purchased under the main award and only for the orders executed under his powers.





The powers shall be exercised subject to the following conditions : 1. Time elapsed

between the last award and the present one shall not be more than one year.

2. The last purchase order was finalized on the basis of competitive bidding.

3. The concerned Directorate/Department shall certify that there is no downward trend of prices

of the items covered in the proposed repeat order when compared to the last award. 4 Repeat order shall not be placed on more than one occasion.


Nature of Power



Concerned GM




Other Airport

Controller(SM) /in-


Remarks


9.40 Grant of Advance for maintenance contract for specialized equipment to the Original Equipment Manufacturers or their Authorized Dealer.

Powers up to 25 % of the contract value excluding taxes and duties.

Advances to suppliers on placement of orders for award are to be avoided as far as possible however , where it is unavoidable the authorities may exercise this power.

9.41 Extension of Revenue Expenditure Contract ( including Expenditure contract of Cargo) in case where proposal for fresh tender/extension: or contract is beyond the power of officer indicated here and shall be exercised only in case of exigencies

For three months per reference but not to exceed more than one year/till receipt of approval from Competent authority whichever is earlier.

For three months per reference but not to exceed more than one year/ till receipt of approval from Competent authority whichever is earlier.

For three months per reference but not to exceed more than one year/ till receipt of approval from RHQ whichever is earlier




To be exercised in the cases where the contract can’t be discontinued ( reasons to be recorded ) and such cases shall be reported to the Authority competent to approve the contract.


Nature of Power



Concerned GM




Other Airport

Controller(SM) /in-


Remarks


9.42 a) AMC for office equipment/Intercom / EPABX / FAX / PHOTOCOPIER etc

b) AMC for Operational, MT, Equipment, Cargo


Full Powers to GM (CNS)

--------

Powers Upto Rs 10,000 p.a

---------

9.43 To make and give receipts, releases and other discharges for money payable to the Authority for the claims and demands of the Authority.

Full Powers Full Powers Full Powers Full Powers Full Powers Full Powers -----

AIRPORTS AUTHORITY OF INDIA | (A Miniratna - CHAPTER –3 · 2019. 12. 11. · Government of India...

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Transcript of AIRPORTS AUTHORITY OF INDIA | (A Miniratna - CHAPTER –3 · 2019. 12. 11. · Government of India...