AIESEC in Japan Outgoing eXchange

Database 2014

Contents

1. Characteristics2. Apply Data3. OGX Delivery

System4. AJOGX Info5. National

Product6. Cooperate with

AJOGX7. Contact list of

MCOGX8. Appendix

Characteristics

Most of Japanese students are willing to take part in the internships whose duration is under 8 weeks both for GCDP and GIP. For GIP, the shorter duration is better to our customers. But also, many of them are willing to take part in GIP for over a half year.

As you can see on "Apply Data(p3)" , most of our applicants request AP region.

Mainly undergraduate.

Mostly in AP region. *TNs are very suitable for Japanese students in terms of its realization timeline.

Most of our EPs match with TNs which "Japanese" is required or preferred.

GCDP : August and February. *Based on our academic calendar. (Reference: "Japan Info") GIP ： Autumn(Sep.-Oct.) and Spring(Mar. - Apr.) *Based on our Job Hunting timeline.

June-July and November-December.

*This term, we are planning to adjust matching peaks on May-June and Oct-December, in order to align with the global peak time.

Duration

Region

Realize Peak time

GCDP Realization

GIP Realization

MatchingPeak time

Back-ground

Apply DataMajor

Foreign Language 60Culture ・ Literature 79Business Administration 58Liberal arts 57Education 15Medical 12

Law 118

Economics 117Politics 1Politics and Economics 33

Science and Technology 45

Pharmaceutical ・ Agriculture 15Sociology 29Information 13International Relations 30Other science 16Policy 33Other 4

Grade

Region ・ eXchange Type

Asia NGO 230

Africa NGO 117

Education 121

Asia Business 250

Other 16

Business Administration

Cultural Education

Economics

FinanceMarketing LawSocial

Sciences

Well-suitedSub products

AJOGX Info

　 Summer Realization Autumn Realization Spring RealizationApply

Deadline2014.05.06 2014.06.30 2014.10.20

Raise Deadline

2014.05.26 2014.07.20 2014.11.15

AJOGX 2014 Apply & Raise Deadline

　 2011 2012 2013Apply 1599 1071 864 　Raise 613 452 234

Match 516 347 183

Realize 501 360 183

Outcome

The gap of the expectation towards the eXchange between AIESEC and our customers brings us low raise / match rate. Not only the gap of the expectation, but also the gap of the timeline between AIESEC in Japan and the other entities is a serious problem. We need to adjust these gaps mentioned above as soon as possible.

Janr

uary

Febr

uary

March

April

MayJu

ne July

Augus

t

Sept

embe

r

Octob

er

Novem

ber

Decem

ber

0

20

40

60

80

100

120

RealizeMatchRaise

Timeline Peak timeRaise peak time : Apr–May, Oct-NovMatching peak time : May-Jul, Nov-JanRealize peak time : Aug-Sep, Feb-Mar

OGX Delivery System

DepartureAccording to XPP, we have the responsibilities of letting you know the flight schedule before leaving. We AIESEC in Japan will let you know that info 15 days before his/her departure. So please make sure that you also let us know pick-up info.

MatchingBefore exchanging ANs, please note that you have to let EPs know whether you are going to pick him/her up or not for sure. 

ContractWe make a contract with those who pass the tests. After this contract, they officially have got an "available EP" status and start matching.

PreparationBefore leaving Japan, we are going to tell each EP about "Risk Management in Overseas". Also, we have some preparation events related to their Job Descriptions for EPs.

Student Review Board Test/ Paper TestWe have this interview test to avoid sending the EPs who do not have enough motivation for this opportunity or do not have English speaking/hearing abilities enough to protect themselves. Paper test focuses on the risk management.

Re-IntegrationWe provide "Re-Integration" opportunities for our EPs to make the best of their worthy eXchange experience after they are back to Japan.

ConsultationsAIESEC members will talk about the further information about AIESEC and AIESEC eXchanges to the applicants. We try to adjust the gap between the applicants and AIESEC. We also consult the applicants to help them to think why they are willing to take part in AIESEC eXchanges and how they wants to make the best of this opportunity.

ApplyThose who are interested in AIESEC eXchanges send the application form to AIESEC in Japan. Then MCOGX will allocate the applicants to the suitable LCs.

AJOGXKey performance Index

Topic Goals

Number of oGCDP Realizations 400Number of oGIP Realizations 120oGCDP Promoter Rate 70-

75%oGIP Promoter Rate 70-

75%Match Rate 90%

We can cooperate together to achieve our goals!

National product

Asia NGOIndonesia, Malaysia, the Philippines, Vietnam, and Cambodia 

Africa NGOGhana, Kenya, Tanzania, Uganda, Ethiopia, and Malicious

EducationRussia, Poland, Ukraine, Czech, Hungary, and Taiwan

Asia BusinessVietnam, Indonesia, Singapore, the Philippines, and Thailand

“National Products” are- To raise our raise-match-realize performance!…Match your supply and our demand(The Potential EP/EP)at the best balance!

To raise our customer satisfaction!…Ensure the safety and quality of exchanges by forming partnerships!

Background

We are recognized as a unique and international organization that produces people who can lead the future world and steer the Japanese society towards development and peace in the world. We build trust and cooperation by providing reliable products.

Our Products

Cooperating with AJOGXOnline Partnership

We will hold online meetings and discuss our partnership goals, strategy, and information about TNs.

We have selected several entities aligned with Issue Segmentations as “National Product” Partners, including your Entity!

We will specialize in promoting your TNs as “National Products” and matching EPs with your TNs !

Since AIESEC Japan focuses on raising Promoter Rate (Customer Satisfaction), partnering with AIESEC Japan will lead to raising your promoter rate!

Partnership Goals

Type of Internship

Year Goal

Entity Number/

Entity

Asia NGO200

Indonesia 80Philippines 40Cambodia 40Vietnam 40

Africa NGO

120 Kenya 40Ghana 40Uganda 40

Education

80 Taiwan 40Bulgaria, Poland, Ukraine, Italy

Total40

Business 120 Philippines,Thailand, Vietnam, Taiwan, Hong Kong,

Total 120

• Cultural Understanding

• Literacy• Business &

Development• Career Planning• Human RightsIndonesia

Indonesia : 80 Realizes

☚Main Issue Segmentations that AIESEC Japan will promote and match EPs: Based on supply and demand research

Annual goal of AJ OGX: Internship types and Hosting entities

Requests from AIESEC Japan

Raise/Re-raise TNs for Japanese EPs

Set a matching peak for Japanese EPs :June and December

Exchange information about matching and TNs, such as search tools

Share information of your TNs with us to promote to Japanese Students!

Offer from AIESEC in Japan OGX

Promotion for your projects AIESEC Japan Portal ：We will promote each entity to Japanese Students;15,000 students visit our portal during the Promotion period!We will set up your special entity page!!

☟Entity Page Image☟

Cooperating with AJOGX

Outgoing CEEDerWe will send CEEDers during summer holidays(August-September). We will let them bring our GIP EPs' CV for matching. Also, the CEEDers are going to raise new TNs.

All available Japanese EPs will be added on this page. There we can exchange matching information!

Facebook page for each “National Product”

We will create and share EP search tools for effective matching. Also, we will share your search tools with our available EPs!

Collect Search Tools

Contact list of MCOGX

Photo

Name: Mai Itano

Position: MCVP OGX

Email : mai.itano@aiesec.jp

Skype : maaa_aai

Photo

Name : Nagisa Shibuya

Position : MC OGX oGIP Coordinator

Email : nagisa.shibuya@aiesec.jp

Skype : bringhorizon

Photo

Name: Genta Suzuki

Position: MC OGX oGCDP Coordinator

Email : genta.suzuki@aiesec.jp

Skype : gentaros11

Appendix

AIESEC in Japan Portal Wikihttp://aiesec.net/content/viewwiki.do?contentid=10061383

AIESEC in Japan EP search toolhttps://docs.google.com/a/aiesec.jp/spreadsheet/ccc?key=0AsFRXK5AtgSadDBNYW55TW1NTFg2RW5kc3dYNlVkTEE&usp=drive_web