Time management

Danang, May 17th, 2014

Faci: Tran Hoai Nam

The only reason for time is so that everything doesn’t happen at once.

Albert Enstein

What you can get today:

How?

What?

Why?

Why TMmatters

Obstaclesto TM

Methods

4Time Management

Why???

• Efficient

• Successful

• Healthy

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What obstacles to effective TM?

Unclear objectives

Disorganization

Inability to say “no”

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What obstacles to effective TM?

Interruptions

More interruptions

Periods of inactivity

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What obstacles to effective TM?

Too many things at once

Stress and fatigue

All work and no play

What you are learning today:Why TM matters

Obstaclesto TM

Methods

Why?

What?

How?

10Time Management

How can we apply effective TM?

Recognize that obstacles existIdentify them

Employ strategies to overcome

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Set goals

• Specific• Measurable

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• Achievable • Realistic• Time-based

Set goals

•Specific•Measurable

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Prioritize

• Do• Delegate• Delay• Delete

Organize and PrioritizeUrgent Not Urgent

Important

IImportant and Urgent

IIImportant ,but Not Urgent

Not Important

IIIUrgent, but Not Important

IVNot Urgent and Not Important

Prioritize your tasksWhere do the majority of your tasks fall on the chart?

Organize and Prioritize

Quadrant IImmediate Attention Required

Urgent Not Urgent

Important

IImportant and Urgent

IIImportant, but Not Urgent

Not Important

IIIUrgent, but Not Important

IVNot Urgent and Not Important

Organize and Prioritize

Quadrant IIRequires attention, but not yet critical

Urgent Not Urgent

Important

IImportant and Urgent

IIImportant, but Not Urgent

Not Important

IIIUrgent, but Not Important

IVNot Urgent and Not Important

Organize and Prioritize

Quadrant III“Nice to do”

Urgent Not Urgent

Important

IImportant and Urgent

IIImportant, but Not Urgent

Not Important

IIIUrgent, but Not Important

IVNot Urgent and Not Important

Organize and Prioritize

Quadrant IVThese activities are time eaters

Urgent Not Urgent

Important

IImportant and Urgent

IIImportant, but Not Urgent

Not Important

IIIUrgent, but Not Important

IVNot Urgent and Not Important

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Prioritize

1. Address the urgent2. Accomplish what you can early3. Attach deadlines to things you delay

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Organize

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Learn when to say “NO”

• You can’t do everything

• Don’t undertake things you can’t complete

• Remain consistent to your goals

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Concentrate on the task at hand

• Focus on your goal• Tune out interruptions

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Celebrate your success

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Review• Set goals• Prioritize• Organize• Learn when to say “NO”• Concentrate on the task at hand• Celebrate success

You hear, you forgetYou see, you rememberYou do, you understand

Confucius

Q & A

Thank for your listening