AGENDA RESTON ASSOCIATION Regular Meeting of the Board of ...

VISION Leading the model community where all can Live, Work, Play, and Get Involved. MISSION To preserve and enhance the Reston community through outstanding leadership, service and stewardship of our resources. CORE VALUES Service. Collaboration. Stewardship. Innovation. Leadership.

AGENDA RESTON ASSOCIATION Regular Meeting of the Board of Directors

Thursday, July 28, 2016, 6:30 pm

NOTE: Times listed for Agenda Items are estimates only. Actual times may vary substantially dependent on circumstances. It is suggested that Members having an interest in a specific Agenda Item be in attendance from the start of the meeting.

I. Procedural Items

Item Disposition Page A. 6:30 pm Call to Order & Opening Remarks

Ellen Graves, President Discussion 2

B. 6:35 pm Adoption of Meeting AgendaEllen Graves, President

Action 3

C. 6:45 pm Consent CalendarEllen Graves, President

1. Approval of Board Minutes – June 23, 2016 Regular Meeting2. Legal Committee Report3. Committee & Task Force Appointments4. Fairfax County & Verizon Easement Requests5. Lake Use Requests – Lake Thoreau & Lake Audubon

Action 4

D. 6:50 pm Member CommentsEllen Graves, President

Discussion 97

II. Presentations, Discussion & Action Items

Item Disposition Page

Discussion 98

Action 99

Discussion 103

E. 7:10 pm Reston Soccer Association – Lake Newport Soccer Field Enhancement ProposalRoberto Anguizola, Reston Soccer Association President

F. 7:40 pm Baron Cameron Dog Park Task Force RecommendationsRachel Kranz, RA Dog Park Working Group Representative

G. 8:00 pm Code of Ethics Project UpdateMike Sanio, Vice President & Chair of Board Governance Committee

H. 8:15 pm 2016 Capital “Dashboard” & Strategic Capital Project Plan for 2017 to 2020Cate L. Fulkerson, Chief Executive Officer Paul Priestly, Capital Projects Manager Chris Schumaker, Aquatics Maintenance Facilities Supervisor

Discussion 104

I. 9:00 pm Update on 2016 Lake House Operating & Capital BudgetsCate L. Fulkerson, Chief Executive Officer

Discussion 128

J. 9:15 pm Executive Session – Consultation with Land Use Counsel on Reston TownCenter North Ellen Graves, President

Action 132

K. 9:45 pm Reston Town Center NorthJohn McBride, Esq. Odin Feldman Pittleman PC, Land Use Counsel for Reston Association

Action 133

III. Close of Meeting

Item Disposition Page L. 10:00 pm Adjourn

Ellen Graves, President Action 150

Item A

Call to Order & Opening Remarks Ellen Graves, President

Item B

Adoption of Regular Meeting Agenda Ellen Graves, President

Item C

Consent Calendar Ellen Graves, President

1. Approval of Board Minutes – June 23, 2016 Regular Meeting 2. Legal Committee Report 3. Committee & Task Force Appointments 4. Fairfax County & Verizon Easement Agreements 5. Lake Use Requests – Lake Thoreau & Lake Audubon

Reston Association – Regular Board Meeting Agenda Item Summary Prepared By/Date: Sabrina Tadele/July 22, 2016

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AGENDA ITEM SUMMARY July 28, 2016

ITEM C: Consent Calendar

PRESENTER: Ellen Graves, President

Board Motion: Move to adopt the Consent Calendar as written, including the following items:

1. Approval of Board Minutes – June 23, 2016 Regular Meeting 2. Legal Committee Report 3. Committee & Task Force Appointments 4. Fairfax County & Verizon Easement Agreements 5. Lake Use Requests – Lake Thoreau & Lake Audubon

BACKGROUND In an effort to more efficiently and effectively address the routine and/or non-controversial issues brought before the Board on a monthly basis, the Association employs the use of a Consent Calendar.

As per Robert’s Rules of Order, the items on the Consent Calendar are to be taken up in order, unless objected to, in which case they are restored to the ordinary process by which they are placed in line for consideration on the Regular Agenda. The Board also has the option of considering matters on the Consent Calendar in gross, without debate or amendment.

The Consent Calendar for the July 28, 2016 meeting of the Board of Directors includes the following motions, with full Item Summaries attached:

1. Move to approve the minutes of the June 23, 2016 Regular Meeting of the Board of Directors.

2. Move to approve the report of the Legal Committee and authorize action to be taken on the cases reviewed during its meeting of July 6, 2016.

3. Move to approve the:

- Appointment of Richard Sheehe as a member of the Community Engagement Advisory Committee for a term of three years, ending in July, 2019;

- Appointment of Mary Ann McGovern as a member of the 55+ Advisory Committee for a term of three years, ending in July, 2019; and

- Appointment of Janine Greenwood, Steve Garver, and Eric Carr to the panel of 3 RA Members work in concert with the RA Board Governance Committee to recommend a firm to the Board of Directors and review the firm’s report on the Tetra/Lake House purchase, budgeting, and renovation process.

4. Easements

Motion 1: Move to approve the three requests by Fairfax County for easements and dedication of RA Common Area along Sunrise Valley Drive, subject to review and approval by Legal Counsel.

Motion 2: Move to approve the request by Verizon Virginia LLC for an easement on RA Common Area along Fieldstone Lane, subject to review and approval by Legal Counsel.


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5. Lake Use Requests

Motion 1: Move to approve the request of the 2016 Lake Thoreau Boat Party Committee to play amplified music on Lake Thoreau during its lake neighborhood event to be held on Saturday, August 27, 2016, 6:00 pm – 10:00 pm (with a rain date of Sunday, August 28, 2016, from 6:00 pm to 10:00 pm) under the following restrictions:

a. No amplified music is permitted after 10:00 pm on Saturday, August 27, 2016, or on Sunday, August 28, 2016.

b. Swimming is not permitted and the organizers will post and enforce the restriction.

c. The organizers and guests acknowledge they are aware of the Fairfax County Noise Ordinance and its enforcement by the Fairfax County Police.

d. The organizers and guests acknowledge that the approval is only for the 2016 event and application to the Board of Directors to permit amplified music will have to be made in subsequent years.

Motion 2: Move to approve the request of the Reston Triathlon Association (“RTA”), subject to an agreement approved by Reston Association’s Legal Counsel, to use Lake Audubon and Lake Audubon Pool Facilities for the swim portion of the 33rd Annual Reston Triathlon to be held on Sunday, September 11, 2016. The request for use covers course set up and overnight storage of materials on Saturday, September 10, 2016, and for Sunday, September 4, 2016, for a Training Swim Clinic with the same oversight and safety protocols held for the main event. Reston Association stipulates that RTA cannot use its public announcement system for the event on Sunday, September 11, 2016 until 7:00 am, unless granted permission, in writing, to do so by Fairfax County. Further, the individuals using the public announcement systems shall position themselves on the site, along with volume control, to minimize sound intrusion into nearby homes. The Board also authorizes the use of Reston Association pathways for the 10-kilomter run portion of the event.

Consent Calendar Item 1

Approval of Board Minutes – June 23, 2016 Regular Meeting Minutes

Ellen Graves, President

DRAFT

Reston Association – Regular Board Meeting June 23, 2016

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BOARD OF DIRECTORS MEETING MINUTES

Regular Board Meeting June 23, 2016

PRESENT: President and Apartment Owners’ Representative Ellen Graves; Vice President and At-Large Director Michael Sanio; Secretary and At-Large Director Eve Thompson; Treasurer and North Point District Director Dannielle LaRosa; Lake Anne/Tall Oaks District Director Sherri Hebert; South Lakes District Director Julie Bitzer; Hunters Woods/Dogwood District Director Lucinda Shannon; At-Large Directors Jeff Thomas, and Ray Wedell; Legal Counsel Ken Chadwick, Esq.; Chief Executive Officer Cate Fulkerson; Assistant Secretary Sabrina Tadele. I. PROCEDURAL ITEMS

A. Call to Order & Opening Remarks

President Graves called the meeting to order at 6:31 pm and established that a quorum of the Board of Directors was present including: President Graves, Vice President Sanio, Secretary Thompson, and Directors Bitzer, Hebert and Wedell.

B. Consent Calendar

Vice President Sanio, seconded by Secretary Thompson, moved to adopt the agenda as written.

Ø Treasurer LaRosa joined the meeting at 6:33 pm.

Director Bitzer, seconded by Vice President Sanio, moved to change the disposition of Item J, Code of Conduct/Ethics Project – Board Budget Consideration, from action to discussion.

Ø Director Shannon joined the meeting at 6:38 pm. Ø Director Thomas joined the meeting at 6:42 pm.

Director Wedell, seconded by Director Shannon, moved to table Item J until the next regular meeting of the Board of Directors.

The motion failed with votes recorded as follows:

AYE: Directors Shannon, Hebert and Wedell. NAY: President Graves, Vice President Sanio, Treasurer LaRosa, Secretary

Thompson, and Directors Bitzer and Thomas. The vote on Director Bitzer’s motion passed with votes recorded as follows:

AYE: President Graves, Vice President Sanio, Treasurer LaRosa, Secretary Thompson, and Directors Hebert, Shannon, Bitzer and Thomas

NAY: Director Wedell.

DRAFT


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Director Shannon moved to advance Item K CEO Performance Appraisal Process, up to follow Item F, Receipt of Audited Financial Statements, and precede Item G, Financial Report on 2016 Lake House Operating & Capital Budgets. Director Shannon withdrew her motion.

The agenda was adopted as amended unanimously.

C. Consent Calendar Vice President Sanio, seconded by Director Thomas, moved to adopt the June 23, 2016 consent calendar as written, including the following motions:

1. Move to approve the minutes of the May 26, 2016 Regular Meeting of the Board of Directors.

2. Move to approve the report of the Legal Committee and authorize action to be taken on the cases reviewed during its meeting of June 1, 2016.

3. Move to approve the lake use request of Surf Reston, LLC to dock and operate a 36-foot gondola on Lake Anne from July 20, 2016 through August 1, 2016 as part of a pilot project, subject to approval by legal counsel, pending insurance verification.

4. Move to approve the proposed amendments to Common Area Resolutions 5; Community Building and Picnic Pavilion Use, 12; Walker Nature Center Facility Use, and 13; Conference Center Use, and move to adopt Common Area Resolution 15; Lake House Use.

5. Move to approve the proposed amendments to Use & Maintenance Standards Resolution 2; Vegetation.

6. Move to approve the:

- Appointment of Jon Damm, Doug Britt, and Robin Duska as members of the Environmental Advisory Committee for a term of three years each, all ending in June, 2019;

- Appointment of David Wirth as an At-Large Member of the Covenants Committee for a term of three years, ending in June, 2019;

- Appointment of Paul Altoz, Elizabeth Aurelia, and Bill Burton as members of the Pedestrian Lighting Working Group; and

- Appointment of Jan Kahl as the Chair of the 55+ Advisory Committee for a term of one year, ending in June, 2017; and

- Appointment of John Bowman as the Chair of the Multimodal Transportation Advisory Committee for a term of one year, ending in June, 2017; and

- Reappointment of Mengbai Zhong as a member of the Community Engagement Advisory Committee for a term of three years, ending in June, 2019.

The motion passed unanimously.

D. Member & Board Comments Member Comments:

1. Roberto Angeyzola, 11513 Running Cedar Road – Topic: Submitted attached request to the Board of Directors for a year-round soccer facility in Reston.

DRAFT


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2. Ben Chipman, 11160 South Lakes Drive – Topic: Submitted attached comments to the Board of Directors regarding the signage displayed in his storefront business in South Lakes Village Center.

3. John Bowman, 12229 Quorn Lane – Topic: Encouraged the board to isolate the annual financials for Tetra for greater transparency, rather than fold them in with the Operating Fund; Encouraged the board to oblige the member requests for information being considered as part of Item I on the agenda; Challenged the content of the template for the CEO appraisal form.

Board member comments: Noted that school had let out for the summer; thanked Reston Youth Soccer for attending this meeting and noted they are looking forward to working together; highlighted the 20-page feature of Reston in the Washington Business Journal.

E. Environmental Advisory Committee – 2015 Work Plan Status Report & Proposed 2016-17 Work Plan

Environmental Advisory Committee (EAC) Chair Sue Beffel and Vice Chair Irwin Flashman delivered the attached presentation. The board discussed. Vice President Sanio, seconded by Director Hebert, moved to approve the proposed 2016-2017 Work Plan of the Environmental Advisory Committee.


F. Receipt of Audited Financial Statements Laurie DeArmond, Partner at Reston Association’s independent auditing firm BDO, provided an overview of the audited financial statements provided to the Board of Directors and delivered the attached presentation. President Graves, seconded by Director Thomas, moved to accept the Consolidated Financial Statements and Supplemental Materials for the year ended December 31, 2015 as presented by the Association’s independent Auditing Firm BDO USA, LLP.

The motion passed with votes recorded as follows:

AYE: President Graves, Vice President Sanio, Treasurer LaRosa and Directors Bitzer, Thomas and Wedell. ABSTAIN: Director Shannon.

G. Financial Report on 2016 Lake House Operating & Capital Budgets

Chief Executive Officer Cate Fulkerson, Chief Financial Officer Robert Wood, and Senior Director of Parks, Recreation & Community Resources Larry Butler presented an overview of the monthly Lake House financials provided to the board and answered questions. The board discussed.

Ø Director Hebert left the meeting at 8:19 pm and returned at 8:22 pm. CEO Cate Fulkerson presented an overview of the composition of the proposed $430,000 in permanent, favorable variances to the 2016 Operating Fund to offset the capital cost overruns associated with the Lake House. President Graves, seconded by Treasurer LaRosa, moved to approve the CEO’s proposed amendment to the 2016 Operating Budget in the amount of $400,650 as a result of favorable, permanent operational expense and revenue variances in the 2016 budget to mitigate the Lake House cost renovation

DRAFT


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overages; and, further direct the CEO to come back to the Board on July 28, 2016 with June actual data identifying the remaining balance of $30,000.


AYE: President Graves, Vice President Sanio, Treasurer LaRosa and Directors Bitzer, Thomas and Wedell. NAY: Director Shannon.

H. Board Governance Committee – Recommended Process to Conduct an Independent Review of Lake

House Budget Development Process Vice President Sanio, seconded by Director Thomas, moved to approve of the Preliminary Scope for the Lake House review as follows: Review the processes and internal controls that were followed across the Reston Association organization from Reston Association (RA) staff, to the RA Board of Directors, and RA contractors in handling all decision-making, governance, administrative and financial aspects of RA’s purchase, including the referendum, planned use, and renovation of Tetra (now known as the Lake House property), that have led to cost overruns and revenue shortfalls. The review will include all materials and documents deemed necessary by the consultant and/or shared with the RA Board and the public related to the Tetra/Lake House and may include interviews with RA staff, Board members, committee members, and others. The final report will include, at a minimum, all findings resulting from: 1) reviewing the accuracy and adequacy of budgets and other information provided in the referendum

by the RA to its members and the Board, as well as the process utilized to prepare those documents;

2) reviewing the steps taken for the acquisition, repair, and remodeling of the Lake House to ensure appropriate decision-making, financial, budgeting, accounting and project management/controls were followed; and

3) will make recommendations for revising RA processes and internal controls required to ensure future acquisition and construction projects and their budgets are accurate and conform to best practice standards.

The board discussed the motion and amended it as stated above. The motion passed unanimously as amended above.

Without objection, the Board adjourned into a recess at 9:20 pm and returned to open session at 9:30 pm.

Vice President Sanio, seconded by Director Hebert, moved to establish an Independent Lake House Task Force of five people (no RA staff, Board or committee members) to execute the scope above. The Task Force will be selected based on qualification in the areas of accounting, auditing, law, construction project management, governance, internal controls. Membership on the task force may include non-RA members (hybrid approach).

Director Shannon moved to table discussion of this item until the next regularly scheduled meeting of the Board of Directors.

DRAFT


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The motion failed for lack of a second. The original motion made by Vice President Sanio and Director Hebert failed with votes recorded as follows:

AYE: Director Shannon. NAY: President Graves, Vice President Sanio, Secretary Thompson, and Directors Thomas and

Wedell. ABSTAIN: Treasurer LaRosa and Directors Bitzer and Hebert.

Vice President Sanio, seconded by President Graves, moved to establish a Tetra Review RFP Selection Committee comprised of 3 RA members to act in concert with the Board Governance Committee to review RFPs and provide recommendations to the Board on firm(s) to execute the scope previously approved by the Board of Directors. The Association shall put out a call for candidates as soon as possible with a deadline to make application by July 15, and the Board Operations Committee to conduct interviews during a meeting to be held on July 18. Further, solicitations for Requests for Proposals should include:

(1) a breakdown of estimated charges and a total estimated cost of the contract; (2) resumes of those professionals to be involved, as well as the hourly rate to be charged for each

one; (3) company or group experience in conducting similar reviews; (4) an outline of how you would propose to carry out the review; (5) an estimate of the amount of time required to produce a final report, with an expected end

date; (6) any other information you believe relevant to the proposal.

The RA reserves the right to select any responder or combination of responders to carry out the project or to determine that it will not select any of the responders. Once a responder or responders is/are selected, RA will negotiate to reach a final agreement for the performance of the work and an agreed upon price. If no agreement is reached with responder(s), RA shall be free to select others, or to issue a new RFP, or do nothing further without any further obligation to any responder. The response to the RFP should be filed no later than the close of business on August 1, 2016 The Board will hold a Special Meeting in August to consider the recommendations of the Selection Committee

President Graves, seconded by Director Thomas, moved to extend the meeting to 11:30 pm.


AYE: President Graves, Vice President Sanio, Secretary Thompson, Treasurer LaRosa, and Directors Thomas, Wedell and Bitzer. NAY: Directors Hebert and Shannon.

Treasurer LaRosa, seconded by Director Wedell, moved to defer Item J, Code of Conduct Ethics Project – Board Budget Consideration, and Item K, CEO Performance Appraisal Process, to the next regularly scheduled meeting of the Board of Directors.

DRAFT


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Treasurer LaRosa withdrew her motion. Treasurer LaRosa, seconded by Vice President Sanio, moved to defer Item J, Code of Conduct Ethics Project – Board Budget Consideration, to the next regularly scheduled meeting of the Board of Directors.


Director Wedell, seconded by Director Shannon, moved to defer Item K, CEO Performance Appraisal Process, to the next regularly scheduled meeting of the Board of Directors.

Directors Wedell and Shannon withdrew their motion.

Without objection, the board accepted a CEO Performance Evaluation Schedule one month longer than that of 2015, forgoing discussion of Item K, CEO Performance Appraisal Process.

The vote on the original motion by and Vice President Sanio and President Graves on the Tera Selection Committee and RFP passed with votes recorded as follows:

AYE: President Graves, Vice President Sanio, Secretary Thompson, Treasurer LaRosa, and Directors Thomas, Hebert, Wedell and Bitzer.

NAY: Director Shannon.

I. Member Records Requests Regarding Lake House Interior & Exterior Construction President Graves, seconded by Vice President Sanio, moved to direct staff to provide the documents on the Lake House that are readily available and responsive to the requests posed by Mr. Abbott, Mr. Maynard, and Mr. Dean by July 8, 2016.

President Graves, seconded by Vice President Sanio, moved to extend the meeting to 11:45 pm.


AYE: President Graves, Vice President Sanio, Secretary Thompson, Treasurer LaRosa, and Directors Thomas, Hebert, Wedell and Bitzer. NAY: Director Shannon.


L. Adjourn Vice President Sanio, seconded by Director Hebert, moved to adjourn the meeting.

The motion passed unanimously. The meeting adjourned at 11:43 pm.

Respectfully submitted, Eve Thompson

DRAFT


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Board Secretary Attachments:

- Member Comments (2) - Environmental Advisory Committee Work Plan Presentation - Overview of Audited Financial Statements Presentation


July 2016 Legal Committee Report


Reston Association - Regular Board Meeting Agenda Item Summary Prepared By/Date: Sabrina Tadele/June 16, 2016

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CONSENT CALENDAR ITEM SUMMARY July 28, 2016

CONSENT CALENDAR ITEM 2: July 2016 Legal Committee Report


Board Motion: Move to approve the report of the Legal Committee and authorize action to be taken on the cases reviewed during its meeting of July 6, 2016.

BACKGROUND As per Reston Deed Section III.8(b), the Legal Committee is delegated the authority of the Reston Association Board of Directors to review pending or proposed legal action and other legal matters and report its action to the Board. The Board, by majority vote, may agree to review any decision of the Legal Committee, which shall have the effect of vacating the Legal Committee’s decision. ISSUES At its meeting of July 6, 2016 the Legal Committee took action on seven (7) cases, voting as follows: 1. 11220 Hunting Horn Lane: Defer action to the September 7, 2016 Legal Committee Meeting regarding

Reston Deed Section VI.2 (c) Maintenance of Improvements pertaining to the driveway to allow the property owners an opportunity to prepare for the pending estate sale.

2. 11100 South Lakes Village Drive: To dismiss the case regarding Reston Deed Section VI.2 (c) Maintenance of Improvements pertaining to the siding.

3. 11709 Decade Court: To dismiss the case regarding Reston Deed Section VI.2 (c) Maintenance of Improvements pertaining to the rakeboard.

4. 11219 Fairway Drive: To file suit immediately following the September 28, 2016 Board of Directors Meeting against the owner of 11219 Fairway Drive to enforce Reston Deed Section VI.2 (c) Maintenance of Improvements pertaining to the driveway, fascia, soffits, window trim, gutters, roof, fence.

5. 2111 Thomas View Road: Defer action to the September 7, 2016 Legal Committee Meeting regarding Reston Deed Section VI.2 (c) Maintenance of Improvements pertaining to the refuse and debris and fascia to allow the property owner to return before the Legal Committee with an update of what repairs have been made and when the work will be completed on the property.

6. 11906 Fieldthorn Court: To file suit immediately following the July 28, 2016 Board of Directors Meeting against the owners of 11906 Fieldthorn Court to enforce Reston Deed Section VI.2 (c) Maintenance of Improvements pertaining to the rear deck color, rear shed, and rear patio door.

7. 2322 Millennium Lane: To file suit immediately following the July 28, 2016 Board of Directors Meeting against the owner of 2322 Millennium Lane to enforce Reston Deed Section VI.2 (c) Maintenance of Improvements pertaining to the vegetation, roof, gutters, fascia, downspouts, lights, walkway, stoop, trim, siding, windows, stucco walls, railroad ties, rear elevated deck, rear ground level deck, and fence, and Reston Deed Section VI.1 Design Covenants pertaining to the front door color.

Supported Strategic Objective: Fostering Community Engagement

To inform and engage our diverse community about RA amenities, programs, services and natural resources

2. Regularly lead and facilitate two-way dialogue about issues facing our community as it evolves.


Committee & Task Force Appointments



To inform and engage our diverse community about RA amenities, programs, services and natural resources.

2. Continuously create multiple opportunities to foster engagement with our diverse community.

Reston Association - Regular Board Meeting Agenda Item Summary Prepared By/Date: Sabrina Tadele/July 22, 2016

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CONSENT CALENDAR ITEM 3: Committee & Task Force Appointments


Board Motion: Move to approve the:

- Appointment of Richard Sheehe as a member of the Community Engagement Advisory Committee for a term of three years, ending in July, 2019;

- Appointment of Mary Ann McGovern as a member of the 55+ Advisory Committee for a term of three years, ending in July, 2019; and

- Appointment of Janine Greenwood, Steve Garver, and Eric Carr to the panel of 3 RA Members work in concert with the RA Board Governance Committee to recommend a firm to the Board of Directors and review the firm’s report on the Tetra/Lake House purchase, budgeting, and renovation process.

BACKGROUND As per Section IX.4(a) of the Amended Bylaws of Reston Association (RA), the Board of Directors is responsible for making all Committee appointments. BOARD OPERATIONS COMMITTEE RECOMMENDATIONS In accordance with Committees Resolution 4 regarding Committee Member & Chair Appointments, the Board Operations Committee (BOC) is required to interview new committee member and chair applicants. During its meeting on July 18, 2016, the BOC conducted interviews of those Members who made application to be appointed/reappointed to serve in open committee/task force positions. For the three (3) positions on the panel of RA Members appointed to work alongside the Board Governance Committee to recommend a firm to the Board of Directors for the purpose of conducting an independent review of the processes and internal controls that were followed related to the Tetra (Lake House) purchase and renovations, the BOC considered applications from the individuals listed in the table below. The BOC’s interview questions and criteria for the appointments were:

1) RA Member in good standing 2) Professional certifications (e.g. CPA, Attorney, PMP, etc.) 3) Extent of knowledge of the Tetra/Lake House matter 4) Experience with reviewing or analyzing internal controls and/or conducting compliance audits for public

or private sector organizations 5) Experience with developing or analyzing financial forecasts as they relate to the acquisition and operation

of facilities/capital projects 6) Experience with developing or analyzing cost estimates for facility renovations/capital projects 7) Experience with managing construction/renovation projects for facility renovation//capital projects

After interviews, the BOC unanimously voted to recommend that the individuals whose names are highlighted below be appointed. Candidate application materials for all applicants are attached.


To inform and engage our diverse community about RA amenities, programs, services and natural resources.

2. Continuously create multiple opportunities to foster engagement with our diverse community.


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Member Name

Position(s) Being Sought for Appointment/Reappointment

Corinne Shia Panel of RA Members & Board Governance Committee on Lake House Janine Greenwood Panel of RA Members & Board Governance Committee on Lake House Joe Leighton Panel of RA Members & Board Governance Committee on Lake House Steve Garver Panel of RA Members & Board Governance Committee on Lake House Bill Woloch Panel of RA Members & Board Governance Committee on Lake House Brian Gilman Panel of RA Members & Board Governance Committee on Lake House Irwin Flashman Panel of RA Members & Board Governance Committee on Lake House Shanese Strand Panel of RA Members & Board Governance Committee on Lake House Ronald Weber Panel of RA Members & Board Governance Committee on Lake House Eric Carr Panel of RA Members & Board Governance Committee on Lake House

July 5, 2016

Sabrina Tadele

Board & Committee Liaison

Reston Association

12001 Sunrise Valley Drive

Reston, VA 20191

SUBJECT: VOLUNTEER FOR THE REVIEW OF TETRA BUY RENOVATION

Dear Ms. Tadele,

I recently viewed the Reston Association’s (RA’s) request for volunteers to assist the Board

Governance Committee in its selection of a firm to review the budgetary, administrative and

governance aspects of RA's purchase, planned use, and renovation of the Lake House property.

My resume is attached and demonstrates my 40 years of experience in program/project

management, engineering, design and construction, and environmental investigations/remedial

actions. I also spent a considerable part of my career conducting independent technical and

financial reviews of contractor proposals and technical work. My education and comprehensive

experience would be an asset to this review.

My contact information is provided below and on my resume.

Respectfully,

Corinne Shia

11920 Blue Spruce Drive

Reston, VA 20191

Home Phone: (703) 476-4528

Email: [email protected]

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Corinne M. Shia

Senior Program Manager Contact information:

11920 Blue Spruce Road, Reston, VA 20191 Home: (703) 476-4528 Cell: (571) 733-0154

[email protected] SUMMARY OF RELEVANT QUALIFICATIONS

Ms. Shia has over 40 years of project/program management experience, including 20 years managing design, construction, environmental, and O&M projects for numerous Federal clients including the Department of Defense (DoD), U.S. Army, U.S. Army Corps of Engineers (USACE), General Services Administration (GSA), and the U.S. Department of Labor. She is conversant in applicable quality standards and systems, such as NQA-1, ISO/ANSI/ASQC-Q9001, 10 CFR 50, 10 CFR 830, ASME, ANSI, AWS, and ASTM. Ms. Shia routinely applied company-wide quality management guides for project managers as well as the Safety, Health and Risk Programs to all assigned programs and projects. She has managed nationwide Federal projects and overseen over 15 technical, engineering, and administrative teams, with some contracts valued at over $15M per year. In her role as the Project Manager or Lead Senior Engineer, Ms. Shia has served as the QA/QC lead on environmental investigation/construction projects (e.g., design/operational testing of innovative technology); NEPA studies; facility surveys, preliminary design, final design, fielding, and sustainment activities for military and civilian installations; and license termination and decommissioning support at two Federal facilities. On these projects, she provided quality and safety leadership and oversight; developed project management plans and procedures; ensured compliance with permit requirements, building codes, system requirements, specifications, and the Federal Acquisition Regulations; reviewed subcontractor plans and deliverables; performed trend analysis of quality and safety performance metrics; and enforced client and corporate quality requirements by performing audits on projects and reviewing, tracking, and closing out deficiencies discovered during audits across multiple programs. Highlights of Ms. Shia’s qualifications are noted below:

• Proven Project Manager who had an active Secret Clearance and over 40 years of experience on complex engineering, information technology, and environmental projects ranging from <$100K to $12M, successfully delivering products on time and within or below budgets. Her value-oriented focus has resulted in satisfied customers and repeat business.

• Detailed-Oriented Engineer with a diverse skill set and ability to direct multidisciplinary projects, including NEPA studies, DoD system engineering programs, environmental investigations and restoration, homeland security and critical infrastructure protection, ordnance, and strategic planning analyses. Provided systems solutions based on sound engineering practice, decision support tools, and analysis tools to complete requirements and functional analyses, technology studies, and engineering designs. Applied quality management and risk-based decision tools to ensure performance standards and metrics for

Corinne M. Shia (Continued)

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mission success achieved for all program aspects, including financial, schedule, and technical performance.

• Versatile and Proactive Strategist with numerous successes in cultivating and understanding the federal community, working with and creating new business opportunities at 17 Army and National Guard installations as well as eight USACE Baltimore Districts (Baltimore, Mobile, Nashville, New England, New York, Norfolk, Louisville, and Jacksonville), NASA (HQ, Kennedy, and Johnson Space Center), Joint Program Management Guardian, National Guard HQ, and United States Coast Guard (USCG) [HQ, Region 1 and Coast Guard Atlantic Area].

• Rapid Assimilator of new concepts, methods, and technologies and their applications to emerging regulatory and policy environments, and strategic planning and technical issues.

• Team Builder and Leader on complex problem solving issues for the Army, USAF, DARPA, DOE, Navy, and NASA. Thrived in work situations requiring an ability to manage multiple, concurrent projects using open literature and classified information. Led multi-disciplinary teams capitalizing on corporate and individual capabilities with an eye towards realization of staff career growth goals.

• Exceptional Communicator with proven written and oral communication skills in a variety of settings, including team, regulator, and client meetings, workshops, and conferences. Authored or coauthored 10 papers.

• Recognized Business Development Leader on company growth initiatives, participating in business development and directing and contributing to $1M- $100M proposals.

EDUCATION

• M.S., Mechanical Engineering, George Washington University

• M.S., Natural Resource Management, Ohio State University

• B.S., Mechanical Engineering, Ohio State University

• B.A., Experimental Psychology, cum laude, Connecticut College

CERTIFICATIONS AND TRAINING Certifications/Clearances

• DoD Secret Clearance

• Construction Quality Management for Contractors Certification, USACE Huntsville (2002)

• Parsons Project Manager-Certified (2011) • FEMA Incident Command System Certification; ICC Disaster Response Course (2015)

Training

• Cost Link (MCACES) (1997)

• Systems Engineering Short Course, George Washington University (1990)


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• Project Management I (Basic), Fixed Price Management (2005, 1992)

• Global Optimization: Algorithms, Software, Applications Tutorial (2004)

• PS8 Training (Project Management and Scheduling Software) (2005)

• Parsons Project Management (2010)

• Cardiopulmonary Resuscitation (CPR) Certification (2014)

• International Building Code (IBC) Revisions (2014), Dec 6, 2014 (6 Contact hours)

• Total Precast Solutions(AIA Course Number: MBR14TNDL150) [1.5 Learning Units)

• AIA, EQ8101 Designing Integrated Sustainable Ceilings (GBCI 90007633) [2014]

• 2015 International Building Code Essentials Training Certificate (May 16, 2015)

• Federal Acquisition Training (November 23-24, 2015)

• RCI Roofing Training (April 20-21, 2016)

WORK EXPERIENCE

Parsons, 9/2009 – present (June 2016) Quality, Safety, and Training Director, U.S. Department of Labor Job Corps Program (January 2013-June 2016). In this role, Ms. Shia developed a related Implementation Plan that addresses quality, safety, and training and included scheduled and unscheduled checks and surveillances throughout this program, which includes facility surveys, design and construction, and business administration. As the former Asset Management Director, Ms. Shia oversaw 25 engineering staff responsible for facility surveys, design reviews, and sustainability and energy conservation measures in new and existing buildings at 126 Job Corps Centers Nationwide under a five year, $75 million contract. The program includes over 26.5 million gross square feet space involving 4,122 buildings and structures with a replacement value of $6.7 billion. In addition, Ms. Shia managed environmental investigation and cleanup projects, including 499 USTs/ASTs, radiological contaminated sites, and mold inspections/cleanups. As Director, Ms. Shia was instrumental in overseeing QA/QC and safety aspects of the facility survey and related reporting requirements, acquisition package development (D/B and A/E projects), design reviews, and project inspection and verification. She also developed an Emergency Management Plan, which spans preparedness, protection, mitigation, response, and recovery operations to support the Job Corps Centers both to prevent and respond to incidents and disasters. She developed and implemented comprehensive training for the team to ensure continued growth and expansion of skill sets. In addition, she updated and expanded the Program Safety, Health and Environment Plan to address both office and field work to ensure the safety of the ESC staff and subcontractors. She also managed a radiological contamination study at one of the Job Corps sites, which is a former Navy BRAC location. Senior Project Manager, Pacific Gas and Electric (February 2014- June 2015). Led the development of a Construction Quality Assurance Project Plan for a groundwater remedy at PG&E’s Compressor Station, Needles, CA, in accordance with federal and state requirements. The


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groundwater plume covers approximately 150 acres, containing 1.5 billion gallons of Chromium (Cr) VI. The selected remedy is in Situ Treatment with Fresh Water Flushing. The treatment technology includes use of an organic carbon source to promote bacteriological reduction of the Cr (VI) to trivalent chromium (“Cr (III)”). Possible follow on work would have included the development of a tablet application to support the QA and QC activities during construction and the provision of Parsons QC personnel to oversee the general contractor’s performance. Project Manager, US Customs and Border Protection (CBP) Generator Study (2011-2012). Led a CBP under contract to GSA to complete emergency generator electrical demand load study surveys of designated Land Ports of Entry (LPOE) along the Northern and Southern Borders of the United States to determine the required generator capacity for each designated LPOE and to set an emergency generator sizing standard for future LPOE’s. The work included the installation of power monitoring equipment at the incoming electrical service and the preparation of Assessment Reports with regards to the current electrical demand and emergency generator capacity at 12 LPOE locations. QA/QC Manager, GSA O&M Services Oversight at Custom and Border Protection’s Land Ports of Entry (LPOE) (November 2011 – December 2013). Parsons assisted GSA in support of CBP’s LPOE Operations and Maintenance Program for 32 LPOEs located nationwide. This $1.8 million project included overseeing the work completed by O&M contractors and supporting transition of control of the sites from GSA to CBP. As QA/QC Manager, Ms. Shia provided QA/QC oversight of the project and spearheaded the development of the QA/QC Plan to ensure conformance with client and corporate quality requirements (e.g., ANSI/ASHRAE Standards, ASME codes, Facilities Standards for the Public Buildings Service [PBS P100]). This project addressed such elements as the deliverable control process; audit plans; records management; subcontractor surveillance; and inspection, testing, and nonconformance tracking. Developed lessons learned to facilitate continuous improvement. Ms. Shia also completed interdisciplinary and independent checks, assisted the Project Manager in reviewing O&M work and payments, and linked milestones/metrics to contract specifications. State Lead, Army National Guard (ARNG) Military Munitions Response Program (MMRP) Site Inspections (August 2009 – 2012). Served as Regional Lead, managing technical, safety, and QA/QC aspects of 67 munitions site inspections in 9 states under this $6.8 million performance-based contract. QA/QC responsibilities included application of client and Parsons QA/QC protocol. The process ensured successful project performance through planning of quality activities at project initiation, effectively conducting quality activities, monitoring performance through QC activities, and obtaining feedback via audits, client feedback, management reviews, and lessons learned to continually improve our process. Conducted and documented field audits, completed independent technical review of work plans and reports, reviewed laboratory and project data, and assessed data quality in accordance with USACE quality standards (e.g., DoD Quality Systems Manual [QSM], Uniform Federal Policy for Quality Assurance Project Plans [UFP-QAPP], and DoD’s Policy on Consideration of Green and Sustainable Remediation Practices in the Defense Environmental Restoration Program). Technical Director, Spring Valley FUDS, Washington, DC FUDS (November 2009 – 2012). Provided technical leadership on site investigations and removal actions involving munitions and


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chemical warfare materiel (CWM) at 1,200 private residences, foreign embassies, DC Department of Environment, USEPA Region 3, American University (AU), Wesley Seminary, and numerous commercial properties. This high profile site required assessment and management of CWM and chemical agents and unexploded ordnance, and rapid response capabilities to discoveries on residential and university properties. Led and conducted an assessment of a highly toxic material (arsenic trichloride) that had a potential for impacts on human health and the environment and identified treatment systems and protocol for potential future discoveries and releases. Completed independent technical reviews of site investigation and sampling plans, quality assurance plans, health and safety plans, management procedures, and permit modifications. Also oversaw data validation protocol for site sampling in accordance with regulatory requirements. Alion Science and Technology Corporation, 2006 – 2009 Deputy Program Manager, Military Munitions Response Program Site Inspections (2006 – 2009). Served as Deputy Program Manager on this multi-year, Military Munitions Response Program (MMRP) involving Site Inspections (SI). Led 91 concurrent SIs throughout the northeast region of the United States at formerly used defense sites (FUDS) on this $12.4 M contract. This high profile program included coordination with Baltimore and other Geographic Districts, regulators, and other stakeholders ensuring programmatic requirements and user interests are factored into plans and other documents (data quality objectives, site specific work plans, report, etc.) generated throughout the structured technical project planning (TPP) process. The purpose of this limited scope SI was to determine whether each of the specific project sites identified warranted further response action or no DoD action indicated (NDAI) for munitions and explosives of concern (MEC) and munitions constituents (MC). The SI was completed in accordance with Engineer Regulation ER 200-3-1, the DoD Management Guidance for DERP, CERCLA, and NCP, as well as state guidance and regulations. The analyzed data collected from MEC reconnaissance and MC sampling were validated and the information was used to populate the USEPA Munitions Response Site (MRS) and the USACE MRSPP databases and incorporated into an SI report. Ms. Shia managed the technical, quality, cost, and schedule performance on this firm fixed price contract and ensured any discoveries of MEC were reported and that emergency response actions implemented by local law enforcement authorities. Ms. Shia worked with EPA Regions 1, 2, and 3 and state regulators in Maine, Connecticut, Massachusetts, Rhode Island, New York, New Jersey, Pennsylvania, Delaware, Maryland, and Virginia in negotiating sampling plans, risk screening levels, and SI recommendations. Science Applications International Corporation (SAIC), 1989 to 2006 Site Project Manager (SPM), Lead System Integrator (LSI) for Joint Program Management Guardian (JPMG) (2004 – 2006). Served as one of the SPMs for SAIC, which was the LSI for JPMG. Oversaw and/or served as focal point for SAIC on site survey, preliminary design, final design, fielding and sustainment activities for CONUS/OCONUS military installations funded under DOD’s Guardian program. The program was designed to support installations in protecting against and responding to chemical, biological, and radiological (CBR) terrorist incidents. Completed assignments at Kings Bay Naval Base, Naval Station Mayport, and Rock Island Arsenal. Responsibilities included directing LSI team members during site survey; coordinating with Guardian and installation personnel; managing the technical, cost, and schedule components of assigned


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technical directives; and supporting system design, equipment/system installation testing, verification, and acceptance testing, training exercises, and sustainment activities. Technical Leader, Northeast Regional Training Center for Homeland Security/Homeland Defense, Massachusetts Military Reservation, Massachusetts National Guard (2003 – 2004). Ms. Shia led a user survey and determined the potential for aligning affiliates (universities, Centers of Excellence, and other military and civilian organizations) in this high profile study in the six New England states. SAIC was a subcontractor to AMEC, responsible for this phase of the study, among other tasks on this $1M project (SAIC’s subcontract was $170K). Ms. Shia was instrumental in formulating the vision statement, defining user needs, projecting potential user demand, and outlining a strategy for homeland security/homeland defense training of both the military and civilian first responders at MMR. The Massachusetts National Guard embraced SAIC’s recommendations on the training vision and concept for the Center. Project Manager/Senior Engineer, Testing, Design, Construction, and Operation of Groundwater Remediation Systems (1998 – 2003). Led a $1.9 million technology demonstration program for cleanup of volatile organic compounds in groundwater at Letterkenny Army Depot (LEAD), Chambersburg, PA, the results of which were used to develop the site cleanup strategy. Directed a team of ten engineers, geologists, and field crew to address remediation in a complex karst geology setting. The two pilot tests included:

• IWTP Lagoon Remedial Action Support–Designed/completed operational testing of innovative in situ chemical oxidation treatment system planned to replace the existing groundwater system, reducing remedial time frame and costs by >60% and 40%, respectively.

• Rowe Spring Remedial Action Support–Completed design/operational testing of ozone-enhanced microbubble air sparging treatment system at Rowe Spring, an offsite location contaminated from releases from the lagoon. System would save the customer over $500,000 in capital costs alone over a low–profile air stripping system.

A $4.5 M follow on remediation was designed and priced. This action involved design and construction of new injection and monitoring wells, development of site facilities, and operating and maintaining the system for three years. This remediation strategy was projected to reduce the remediation time frame by over 25 years, resulting in a cost savings of $10 – 15 M. Ms. Shia worked with the Pennsylvania Department of Environmental Protection (PADEP) and EPA Region 3 to ensure the final remedy is consistent with state and federal policy and that impacts to the landfill were minimized during the pilot study. Program Manager, HTRW Services, USACE Baltimore District (1997 – 2001). Led 14 Delivery Orders on this $1.5M contract. Projects included an EIS review at Aberdeen Proving Ground; site investigations at Fort Belvoir, VA, Letterkenny Army Depot (LEAD), PA, and Warrenton Training Center, VA; emergency preparedness at DOE’s Morgantown, W VA and Pittsburgh, PA facilities; engineering evaluations/cost analyses at WR Grace, MD (FUSRAP site), no further action decision document for the FUSRAP Ventron site, MA; chemical tracking system development for DOE’s Morgantown, W VA and Pittsburgh, PA facilities; and integrated contingency and land use planning for C.E. Kelly Support Facility. All delivery orders were managed within cost and schedule constraints.


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Project Manager and Senior Engineer, Remedial Investigation (RI), Feasibility Study (FS), Proposed Plan, and Record of Decision (ROD), Anniston Army Depot (ANAD), Anniston, Alabama (1994 – 2006). Managed $5 million of environmental investigation and remediation projects at the Southeast Industrial Area (SIA), a National Priorities List (NPL) site, and the Ammunition Storage Area (ASA), a non-NPL site. Defined remedial action objectives, developed and screened alternatives, completed detailed analysis of alternatives, developed proposed plans and record of decisions, completed remedial designs for stream restoration and industrial sewer line system, and developed land use control plans. Directed a comprehensive groundwater feasibility study which included EPA Region 4’s first technical impracticability waiver. Ms. Shia led the development of standard operating procedure (SOP) for land use controls (LUCs) depot-wide that are linked to the depot’s GIS. The U.S. Army Headquarters (Stan Citron) commented “The ANAD LUC SOP was a smash hit with the DoD LUC [Working Group(WG)]. There was unanimous approval of the SOP (probably the first time the LUC WG was unanimous on anything… we were "moving the state of the art" and this is something that all DoD installations need to be doing”. She worked with the installation and federal (EPA Region 4) and state (Alabama Department of Environmental Management [ADEM]) in developing a winning strategy for addressing environmental contamination at the 525-acre SIA. Through partnering meetings over a three-year period, she worked with this team in defining a strategy for addressing soil and groundwater media as separate operable units rather than one unit to eliminate the potential for decisions to hinge on actions related to one or both media. Further gains were made during the feasibility study of the groundwater through meetings on the cleanup levels, candidate technologies, and technology alternatives, all of which were presented and discussed during the conduct of the study. These innovative approaches resulted in less than 21 comments on the Draft FS, none of which required a reassessment of the cleanup levels or alternatives. The USACE Mobile District informally commented that this is the “best FS they have reviewed”. The Draft Final version of the FS was eliminated and SAIC proceeded directly to the final document. These successful efforts saved the Army more than $50,000 and 3-6 months in the schedule. Similar results were achieved for the FS on the soil operable unit. The Proposed Plan and Record of Decision for the Groundwater Operable Unit and Proposed Plan and ROD for the SIA’s Soil Operable Unit were both submitted ahead of required schedule and without significant comments.

Project Manager, Technical Engineering and Environmental Services for BRAC Restoration Activities, Jefferson Proving Ground, Madison, Indiana (1994 – 2006). Directed a $1.1M project for USACE Louisville District involving a broad range of technical services at this installation where HTRW and munitions-related contamination was present. Accomplishments included development of Findings of Suitability to Lease (FOSLs) and Findings of Suitability to Transfer (FOSTs); completion of a hazard ranking system assessment; establishment and maintenance of an administrative record file; support of RAB Meetings; preparation of the Base Realignment and Closure Report (BRAC) Cleanup Plan; development of a Community Involvement Plan; and development and implementation of a JPG Web Page. Led the development of a comprehensive environmental management information system (EMIS) to manage all environmental data related to site closure and remediation. The system was used to track BRAC-related requirements. Led the Development of a Decommissioning Plan and Environmental Report for NRC’s termination of JPG’s license for possession of depleted uranium. This was the first time a request for license termination under restricted release conditions was made at an Army site. Under Ms. Shia’s


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leadership, the team also developed web-accessible document management system for the installation’s Administrative Record.

Program Manager, Multiple Award Remediation Contracts (MARC), USACE Baltimore District (2001 – 2004). Served as the SAIC Program Manager on this contract. SAIC was a Team Member on Sevenson’s MARC contract providing support on investigations and remediation. Ms. Shia was the Project Manager on SAIC’s support to the W.R. Grace FUSRAP remediation project (Baltimore, MD) and Spring Valley (Washington, D.C.) arsenic-contaminated soil removal at residential properties. SAIC’s risk assessment in support of the arsenic soil remediation was accepted without significant comments by the DC Department of Public Health and EPA Region 3.

Program Manager, License Termination and Decommissioning Support, Ft Detrick, MD (October 2002 – 2003). Ms. Shia is managing this contract for the Army’s termination of its NRC license for possession and management of radioactive material. SAIC’s support to the Safety Office includes providing onsite support to the Radiation Safety Officer and planning and implementing characterization, scoping, and final surveys of buildings, a landfill, wastewater treatment plant and associated sewer lines, and a trench. SAIC is working closely with the State of Maryland, EPA Region 3, and NRC HQ and Region 1. For this high-profile project, SAIC has briefed the Major General, MEDCOM; Commander, U.S. Army Garrison Ft. Detrick; and Director of the Safety, Environmental, and Integrated Planning Office. In a client evaluation (December 2002), the Director of Safety noted, “Ms. Shia has impressed us with her team oriented approach and her talent as well. We have found her to be honest, highly competent, and cooperative. We have had stressful moments with short deadlines; Corinne supported us to meet all of our deadlines. Any changes for briefings or meetings we have asked for, were carried out quickly and cheerfully. I can truly say we are very pleased with her work.”

Project Manager/Senior Engineer at High-profile UXO and Radioactively Contaminated Sites (1989-2006). These sites include the former Nansemond Ordnance Depot, VA; former Camp Goodnews, MMR, MA; Former Pole Mt Target and Removal Area, WY; Jefferson Proving Ground (JPG), IN; Spring Valley, DC, and several formerly utilized sites remedial action program (FUSRAP) sites in NY, NJ, and MD. Performed all work with no lost time or incidents/accidents. Booz Allen & Hamilton, Bethesda, MD, Associate III, February 1989 – August 1989 Ms. Shia led and managed space program support services to NASA Headquarters for the Space Systems Practice. She provided senior engineering expertise to NASA Headquarters on major NASA programs, including the Space Station, in the areas of program management, strategic planning, technology assessments, and policy formulation and planning. She supported strategic planning and conducted technology needs and capability assessments for NASA's Space Exploration Initiative. She also managed the development of a large computerized database of current and advanced technologies to support space exploration. Battelle Memorial Institute, 1978-1989 As Associate Section Manager, Ms. Shia was responsible for management of 10 technical and supporting personnel and overseeing technical programs for DoD clients, including the Defense Advanced Research Projects Agency (DARPA). As Principal Research Scientist, she was


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responsible for planning, managing, and conducting a wide range of engineering and environmental initiatives for both government and industry. Ms. Shia planned, organized, and directed research programs involving research advances or multidisciplinary approaches. System engineering approaches applied to such programs as lunar and Mars mission analysis, Space Station technology, and contamination assessments, materials processing in space experiments, Space Shuttle safety reporting system development, and spacecraft commonality analysis. Provided senior technology assessment (fiber optics, advanced nuclear propulsion, sensors, robotics, advanced life support systems, and remote sensing) and integration support to NASA’s technology research and development strategy and program and supported liaison activities with the U.S. Department of Energy (DOE) on technology transfer and commercialization activities. She served as Technical Director for hardware development on behalf of Battelle’s Advanced Materials Center for the Commercial Development of Space. Ms. Shia managed design and development of a suborbital research aircraft experiment on polymers. Among the major environmental studies were a technical/engineering review of a hazardous waste incinerator, resource recovery assessments, cost-effectiveness analyses of air pollution control, an integrated coal technology assessment, and numerous EAs and EISs, including an EIS for conversion of oil- and gas-fired utilities to coal and another EIS involving Space Shuttle payloads. Ohio Department of Energy, 1976-1978 Ms. Shia formulated and oversaw planning and implementation of energy conservation programs, determined section objectives and plans, managed budgets, and planned and supervised the state energy conservation program. She initially served as an Energy Conservation Specialist and was promoted to Section Chief in 1977. She supervised the development of a statewide energy conservation program, prepared and presented briefings at public meetings, and supported Congressional staff. Ms. Shia worked extensively with Ohio EPA, utilities, industry, and the public in communicating energy conservation technology plans and incentives. She also supported development of concepts for industrial energy parks and community redevelopment activities directed at energy conservation and use of renewable resources.

SELECTIVE PRESENTATIONS/PUBLICATIONS Coastal Batteries: Formerly Used Defense Site Inspections: Munitions Use, Impacts, and Trends. UXO Countermine/Range Forum 2007™, Orlando, FLA. 29 August 2007. Co-Authors: Corinne Shia and Timothy Reese. Pilot Test Results of Ozone Sparging Technology for Volatile Organic Compound Removal. Paper presented at 16th Annual International Conference on Contaminated Soils, Sediments, and Water, University of Massachusetts, Amherst, MASS, co-Authors: Daniel Delp, William Kerfoot, Brian Hoke, Paul Stone, and Scott Hill – 2000.


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Eppler, D., Shia, C., and Niehoff, J. 1993. "Mars Exploration Planning," paper presented at 31st Aerospace Sciences Meeting and Exhibit, January 11-14, 1993. AIAA 93-0706. Reno, Nevada. Shia, C. and Guerra, L. 1991. "The Space Exploration Initiative and Antarctic Analogs," paper presented at the First International Design and Extreme Environments Assembly Conference, November 12-15, 1991, Houston, Texas. Mankins, J. and Shia, C. 1990. "Technology and Mars Exploration," paper presented at the AIAA Space Programs and Technology Conference, Huntsville, Alabama (September 1990). Shia, C., Easter, D., and McCauley. 1988. "Mobility Study of a Lunar Rover," paper presented at the SPIE Conference on Advances in Intelligent Robotic Systems, Boston, Massachusetts.

PAST AND PRESENT PROFESSIONAL AFFILIATIONS National Fire Protection Association American Society for Quality Project Management Institute Construction Management Association of America (Current Member ID #: 158719)

REFERENCES Available upon request.

Janine Greenwood 11423 South Lakes Drive

Reston, VA 20191 M:571-376-8030 H:703-860-1318

July, 6, 2016

Governance Committee Board of Directors Reston Association Reston, VA Gentlepersons: As a recently retired attorney and executive with almost 40 years guiding nonprofit and other mission driven organizations in their business operations, contracting and governance I would be very interested in assisting the Governance Committee of the Board in its explorations of the future administration of the Lake House. I believe that the acquisition of this property is an exciting opportunity for Reston and I would like to support this effort. I have had the pleasure of working with Katie Shaw at the Nature Center and I see this new lakeside environment as another important step in utilizing our wonderful Reston resources for the benefit of the community. I believe the background reflected in the attached resume highlights the experience and skills I could bring to the project. I will be traveling through July 15 but will be keeping up with email. I would be available for the scheduled interview time on July 18. Regards, Janine Greenwood

Janine Greenwood 11423 South Lakes Drive, Reston, VA 20191 | 571-376-8030 or 703-860 1318 | [email protected]

Seasoned nonprofit executive and counsel with broad experience in corporate governance, contracting, business operations and public affairs.

Skills & Abilities NONPROFIT GOVERNANCE

· Twenty years’ experience as corporate secretary for significant nonprofit organizations · Well versed in IRS regulation of nonprofit organizations · Chair of Nonprofit Organizations Committee of the national Association of Corporate Counsel

MANAGEMENT

· Managed diverse organizational departments including risk management, human resources, business continuity, marketing and public affairs.

· Managed historic Boston building including leasing, service contracting and ADA compliance. · Created and managed data privacy programs. · Negotiated thousands of domestic and international contracts for a broad range of goods and services

COMMUNICATION

· Frequent speaker and writer · Principal organizational spokesperson to media and federal government

LEADERSHIP

· Key member of executive team · Created and led organizational leadership training programs · Led successful nonprofit fundraising campaigns

Experience CHIEF LEGAL OFFICER | NATIONAL STUDENT CLEARINGHOUSE, HERNDON, VA | 2008 TO 2016

In addition to legal duties managed government relations, risk management and business continuity.

GENERAL COUNSEL | AMERICAN STUDENT ASSISTANCE, BOSTON, MA | 1999 TO 2008

In addition to legal duties managed building facilities, human resources and marketing.

COUNSEL | THE HEARST CORPORATION | 1986 TO 1998

COUNSEL | METROMEDIA | 1980 TO 1986

COUNSEL | WESTINGHOUSE BROADCASTING | 1976 TO 1980

Janine Greenwood Page 2

Education

JURIS DOCTOR | 1976 | COLUMBIA UNIVERSITY

M.S. JOURNALISM | 1972 | COLUMBIA UNIVERSITY

B.A. HISTORY AND ENGLISH | 1971 | UNIVERSITY OF PITTSBURGH

Bar Admission

New York 1976 to present

Massachusetts 1986 to present

Virginia admitted as Corporate Counsel 2009 to June 2016

Selected Volunteer Activities

Reston Nature Center, Volunteer

American Association of University Woman, Program Coordinator

William James College, Past Member Board of Trustees

Unitarian Congregation of Fairfax, Past Chair, Endowment Committee

WGBH Broadcasting, Past Chair, Community Advisory Board

July 11, 2016

Reston Association Attn: Sabrina Tadele 12001 Sunrise Valley Dr. Reston, Virginia 20191-3404 Dear Mr. Sanio and Members of the Reston Association Governance Committee: I write this note to express my interest in joining the Tetra Lakehouse Review Committee. As detailed in my attached resume, I have a long history of involvement with our community. In fact, I was the longest serving residential member of the Reston Association Board. I have always believed it is very important for members to stay involved – I continue to believe this today. I believe my professional background as an investigative accountant is a perfect fit to support the work of this committee. Thank you and best regards, Joe Leighton 2033 Approach Lane Reston, VA 20191 (h) 703 453 0434 Email: [email protected]

JOE LEIGHTON 2033 Approach Lane, Reston, Virginia, 20191

703 453 0434 [email protected]

COMMUNITY EXPERIENCE

Reston Association Board of Directors (2000-2006, 2007-2014) Reston, VA -Elected representative to four 3 year terms of 9 member board for 60,000 resident community -Elected Secretary of the Board from 2010-2014 -Board representative on Fiscal Committee for 10 years Wethersfield Cluster Association Board (2000-2014) Reston, VA -President for 12 years during Board membership -As President, negotiated contracts for cluster maintenance and landscaping services Reston Citizens Association (RCA) (2013-present) Reston, VA -Treasurer, 2013-present Alliance of Reston Clusters and Homeowners (ARCH) (2005-present) Reston, VA -Treasurer, 2005-present Reston Metro Access Group (RMAG) (2006-2007) Reston, VA

PROFESSIONAL EXPERIENCE

CARMEN GROUP, Inc. 1988-2008 Accounting Manager (1988-2008) Washington, D.C. Led financial information presentation for the organization. Coordinated the financial aspects of the company’s employee benefits programs. Organized accounting information for associations that contracted this service from Carmen Group, including hiring of CPAs, etc.

WATERFRONT COMMISION OF NEW YORK HARBOR 1969 to 1981 Investigative Accountant (1969-1981) New York, NY Compliance auditor, including such areas as assessments compliance, and investigation to ensure that cash ended up where it was destined. SELF-EMPLOYMENT 1974 to present Bookkeeping and Tax Return Preparation (1974 - present) Various For individuals, Corporations and Partnerships.

EDUCATION & PROFESSIONAL ORGANIZATIONS

University of Denver, Denver, Colorado B.S.B.A, major in Accounting, 1962 National Association of Accountants National Association of Tax Professionals

From: Steve Garver [mailto:[email protected]] Sent: Monday, July 11, 2016 11:04 AM To: Sabrina Tadele <[email protected]> Subject: RE: Willingness to serve on committee to review Tetra purchase Ms. Tadele You may consider this email and the earlier version of it as my application to serve and I also attach a cv. Steve Garver Steven M. Garver Garver Law Offices, P.C. P.O. Box 2430 Reston, Virginia 20195 703-471-1090 fax 703-471-1095 [email protected]

This message is intended for the person to whom it is directed. If you have received this email in error or it is obviously not intended for you please notify the sender by return eamil and destroy all copies of it. The contents of the email shall be presumed to be work product, attorney-client privileged, and/or in contemplation of settlement and shall not be repeated or conveyed to tohers without express written authority therefore. From: Sabrina Tadele [mailto:[email protected]] Sent: Monday, July 11, 2016 10:19 AM To: Steve Garver <[email protected]> Subject: RE: Willingness to serve on committee to review Tetra purchase Mr. Garver, Thank you for your email, and thank you for your interest in serving the Reston community through this position. As you may know, interviews for the positions will take place on Monday evening, July 18, 2016. If you are interested in applying, please submit a resume and cover letter of interest by this Friday, July 15, 2016, at 5:00 pm. If you intended the email below to serve as your resume and cover letter, please let me know and we will move on to the next step of scheduling your interview. Warm regards, Sabrina Tadele Board & Committee Liaison (703) 435-6570

From: Steve Garver [mailto:[email protected]] Sent: Monday, July 11, 2016 9:47 AM To: Sabrina Tadele <[email protected]> Subject: Willingness to serve on committee to review Tetra purchase To Whom it May Concern: I have lived in Reston since 1974 and seen many changes. I have practiced law in Reston since 1976 originally at Lake Anne and since then in Bowman Green. Though I do not practice property law any longer, I have an understanding of a great deal of it. I have been involved in malpractice cases against architects and I oversaw the construction of a 24 thousand square foot home/museum in Great Falls some years ago with the assistance of an architect that I brought in for consultation. In early years I served on cluster boards but otherwise I have not been particularly active in the community of Reston. That said, I know little of the purchase or issues surrounding it, but would be willing to serve on this committee to assist the community in resolving the issues. I reside at 2023 Peppermint Court. If you would like additional information about my professional qualifications I can provide that. Steven M. Garver Garver Law Offices, P.C. P.O. Box 2430 Reston, Virginia 20195 703-471-1090 fax 703-471-1095 [email protected]

This message is intended for the person to whom it is directed. If you have received this email in error or it is obviously not intended for you please notify the sender by return eamil and destroy all copies of it. The contents of the email shall be presumed to be work product, attorney-client privileged, and/or in contemplation of settlement and shall not be repeated or conveyed to tohers without express written authority therefore.

STEVEN M. GARVER

Steven M. Garver has been married since 1971 and is father to two grown children and one son in law. He has lived in Reston, Virginia since 1974. He graduated from the University of Maryland in 1971 and received a J.D. from George Mason University in 1975. He was admitted to practice in Virginia state courts and the U.S. District Court for the Eastern District of Virginia in 1975. He is also admitted to the U.S. Supreme Court, the U.S. Tax Court, and the U.S. District Court for the Western District of Virginia. He has litigated jury and non-jury trials in the Western District, the Eastern District and many state courts. He has handled appeals in the Fourth Circuit Court of Appeals, the U.S. Supreme Court and the both the Court of Appeals of Virginia and the Supreme Court of Virginia.

Mr. Garver has been in the private practice of law since 1975, with offices in Fairfax County,

Virginia. After clerking for Mackall, Mackall and Walker he worked for Kaletah Carroll upon his admission to the bar and then was in sole practice in Reston until 1978 when he became a partner in Garver and Moller until 1996. He has been a sole practitioner since 1996, though he has had several associates and attorneys of counsel. Mr. Garver has had a diverse legal practice, with litigation experience in personal injury, medical malpractice, civil rights actions, domestic relations, and criminal cases. He also has significant experience in corporate, business and transactional work. Mr. Garver has tried to verdict personal injury cases, medical malpractice cases, felonies and business litigation. He has also tried numerous domestic relations matters. He has appeared pro hac vice in Maryland and Florida Courts. He has testified and been qualified as an expert witness in federal courts, Virginia state courts and Maryland state courts. In 1979 Mr. Garver also became one of the first attorney mediators handling divorce cases. He was self-taught and driven to the field by what he saw as unnecessary expense emotionally and financially in the divorce process. He has more recently studied at the Harvard Mediation and Negotiation project to expand his skills as a mediator and is now doing divorce mediation through Divorce Mediation Associates, Ltd.

He has held leadership positions in the Fairfax Bar Association, the Virginia Trial Lawyers and the American Association for Justice (American Trial Lawyers Association) and served on numerous committees in those organizations. He was formerly a Director of the Fairfax County Bar Association, and has been a member of the Board of Governors of the Virginia Trial Lawyers Association since 1979. He was Chair of the House of Delegates of the American Association for Justice, a member of the Board of Governors of that organization as well as a member of the Executive Committee. He was also a member of a delegation which went to China and met with members of the bar, law students and judges of the Courts in China in 2007 where by special order from a Justice of China’s Supreme Court he had the rare opportunity to view a Chinese trial. He has served as a substitute judge in the 19th Judicial District since 1980 (sitting throughout the Commonwealth) and as a Commissioner in Chancery since 1988. He has also been appointed to several malpractice review panels and served as a CLE lecturer in Domestic Relations, Evidence, Appellate Practice, Tort Law, Medical Malpractice, and Ethics. He is an adjunct professor of law at George Mason University School of Law where he has taught Virginia Practice and Virginia Remedies. He has also been an active member of the Boyd-Graves Conference since 1980.

Mr. Garver has been an active participant in numerous community service organizations. He was active for several years with the Fairfax County Chamber of Commerce and was a member of the Board of the National Capital Area Scholastic Rowing Association (which is now divided into two entities) and the Combined Cathedral Crews Rowing Club. He was a member of the Board and officer of the Parents Association at National Cathedral School and active on various committees at the Langley School. He contributed significant efforts to assist 9/11 victims (and represented several families pro bono), for which he was recognized by Special Master Ken Feinberg, Justice Breyer and a special accommodation of the U.S. Congress. He has an AV rating from Martindale-Hubbell.

From: Bill Woloch [mailto:[email protected]] Sent: Wednesday, July 13, 2016 1:07 PM To: Sabrina Tadele <[email protected]> Subject: Tetra Review Volunteer Hi, I have lived in Reston for 20 years and have spent time on the RA Design Review Board. I am an Architect and have designed and built over $5 billion dollars worth of buildings all over the world. All my projects were delivered on time and on budget. Regards, Bill Woloch, Phd C 561-329-6152

BILL WOLOCH 1627 Bentana Way, Reston, VA 20190 [email protected] C: 561-329-6152

Senior Project Manager Innovative thinker with integrity and tenacity and broad-based expertise in field work and construction management Proven ability to quickly analyze key business drivers and develop strategies to grow the bottom-line Successfully delivered over $5B in projects. High-integrity, energetic Executive known for ability to envision and create successful outcomes in complex situations. Diverse industry and functional expertise included work in the commercial, educational, state/local and Federal marketplace. Clearances include an inactive TS/SSBI. Held Virginia GC license for 5 years. Areas of Excellence include: · Managed the closeout process · Developing New Business · Ensured project quality control · Performed project scheduling · Approved pay applications · Managed subcontractors · Conducted project meetings, and

set milestones · Negotiated subcontracts and

change orders · Multi-Story/site Construction

· Input and managed project budget · Formulated monthly owner reports · Established overall project logistics · Developed pre-construction RFP

packages · Ensured that required

documentation is filed · Established job processes (RFI’s,

submittals, and pay applications) EDUCATION________________________________________________________________________ · BSc (Arch) Oklahoma State University 1978 · MBA (Business) Central Michigan University 1982 Inactive TS/SSBI clearance · NCARB Certified PROFESSIONAL EXPERIENCE__________________________________________________________________ Deputy Program Manager, Project Soutions Group, Dept. of Transporation/FMCSA, DC 2013 - Present

· Established and manage design, construction, financial and schedule tracking for this $43M program to provide up to 15 new FDOT inspection facilities along the US/Mexian border.

· Review monthly status reports and make recommendations to executive management. Facilities Mechanical Project Manager, Realstreet, Pentagon, MD 2012 - 2013

· Manage HVAC O&M projects at the Pentagon, including retrofits, tenant improvements and emergencies. VP Marketing, iReferpro, Potomac Falls, VA 2012 - Present

· Developed and implemented strategic consumer marketing plan and offering for this B2B company which offers a menu of small business services.

Facilities Project Manager, Goodwill Industries, Andrews Air Force Base, MD 2011-2012

· Managed 12 technicians and 4 office staff providing O&M building services for over 40 buildings at Andrews Air Force Base, MD. Facilities included critical infrastructure, housing, hangers, etc. Program valued at over $2M/yr.

· Established new HVAC and heating (Baderus boilers) maintenance plan for 16 chillers, associated AHU’s and over 700 fan coil units.

· Established new HVAC preventive maintenance program to include condition inspection of critical parts. Marketing Director, IREFERPRO, Sterling, VA 2010-2011 · Marketing Director and Business Advisor to two companies regarding planning, operations, social media

marketing.

HVAC Account Manager /Sr. Project Manager, EDD HELMS GROUP, Miami, FL 2008-2010 · Increased revenue to the company by over $2.5M in less than 18 months, and delivered over 30 projects in the

same period (the company has $25M in revenue). Increased sales in the commercial market by 200% through relationship selling. New clients include Wells Fargo Bank, Met Life, CBRE, and others. Managed maintenance of 8 300 ton chillers at Ft. Lauderdale International Airport. Installed two 130 ton Trane Roof top units for Florida Dept. of Transportation. Sold and installed over 900 tons of cooling in 6 months.

· Sold and managed new contract to maintain 4 300 ton chillers at Ft. Lauderdale Airport. Senior Project Manager, CB RICHARD ELLIS, Boca Raton, FL 2006-2008 · Successfully managed and delivered over 15 projects in less than one year for Fortune 500 clients such as Met

Life, ING and Invesco. Projects included replacing 150 ton scroll chillers for Tyco Security headquarters. Projects and development projects exceeded $10M. Designed and supervised construction of installation of 2-100 ton air cooled chillers, 1 50 ton air handler and a variety of roof top units in a replacement project.

· Performed critical HVAC refit for Tyco HQ involving a 150 ton Trane scroll chiller and pumps.

Senior Project Executive, URS CORP/CMTS, Miami, FL 2006-2006 · Provided Miami-Dade County school executives program management services to develop budgets and scope for

over 35 school projects totaling $40M in work within Dade County. Senior Consultant Security Services, BEARINGPOINT, West Palm Beach, FL 2005-2006 · Sold and delivered over $400,000 of Risk Management services and solutions focusing on SCADA systems for the

Southeast region of the United States for the state, local and higher education markets (with a 22% profit margin in one year).

Principal, Physical Security/Risk Management, SELF-EMPLOYED 2004-2005 · Provide CEO-level Risk Management consulting services to Commercial, Federal and Public Sector clients with

emphasis on the impact of technology on physical security, internal controls regarding risk and security. Director Security Services, UNISYS CORP., Reston, VA 1998-2003 · Promoted to Director for Security Services and delivered over $30M of services, resulting in $5M in revenue for the

Transportation Security Administration at 45 airports. Revenue was achieved in less than one year. Services included the selection of airport sites, negotiating leases, space planning and build-out.

RELEVANT EXPERIENCE_____________________________________________________________________ CIO, Technical Director, COMPUTER TECHNOLOGY SERVICES, Rockville, MD 1997-1998 Director, IT Services, GEORGETOWN UNIVERSITY MEDICAL CENTER, Washington, DC 1995-1997 Project Executive, SVERDRUP CIVIL, Vienna, VA 1986-1995 Construction Administrator, VICKERY OVERSAT AWSUME, Orlando, FL 1985-1986 Construction Administrator, HANSEN LIND MEYER, Orlando, FL 1984-1985 Project Executive, BLOUNT CONSTRUCTION, Riyadh, Saudi Arabia 1982-1984 Project Executive, US AIR FORCE, Riyadh, Saudi Arabia 1978-1981 COMPUTER SKILLS _______________________________________________________________________ MS Office MS Project Primavera MS Visio Key Attributes_______________________________________________________________________ Senior Project Manager with extensive global architecture and construction experience and over 15 years Federal Government experience. · Project Manager who hired staff, tracked schedules, and approved payments for projects such as the Oriole Park at

Camden Yards, Miami Children’s Hospital, Omni Hotel, Peabody Hotel, Orange County Correctional Facility. · Project Manager for the survey and buildout of 144 airport sites around the world, for the Transportation Security

Administration. Negotiated change orders, approved payment requests, monitored schedules. · As a Project Manager worked for the Joint Chiefs of Staff on a USAF team that designed and built the airbases in

Saudi Arabia used in both Gulf Wars. · Constructed prisons in Florida and New Jersey, hotels, hospitals and banks in Florida. Results-focused leader who seizes new business opportunities and strengthens corporate performance. · Instrumental in growing client relationship at Helmsley Hotels, resulting in written recommendations from client. · Delivered over $5 billion in construction projects globally. · Successfully completed construction of a 45,000 multi-story office building in 45 days from breaking ground.

Limited by Davis-Bacon Act for overtime, required prime contractor to maintain 3 shifts operating around-the-clock 7 days a week.

Business strategist able to design and execute solutions that improve revenue and competitive position. · Have a personal relationship with the Chief Procurement Officer for Citigroup who is responsible for global

construction and procurement activities. · Have presented solutions to the Federal Reserve Board of the country of Colombia that were acquired for their

new Fort Knox gold bullion facility.

· Have negotiated change orders on client’s behalf, resulting in on-time and on-budget project delivery and repeat work with client.

Relationship and team builder who develops long-term client ties and motivates staff to top performance. · Established and maintained a relationship with key Saudi Arabian government officials for over 25 years. · Known as a dynamic, service minded, flexible, solutions-oriented leader with ability to reach across company lines. · Cultivated long-term relationships with CXO’s in industry and government including Codensa, Citigroup, USCG,

USPS, TSA, and DHS.

From: Brian Gilman [mailto:[email protected]]

Sent: Thursday, July 14, 2016 12:35 PM

To: Sabrina Tadele <[email protected]>

Subject: Volunteer application for Tetra Review

Good Afternoon,

I am writing to introduce myself and express my interest in volunteering to assist the Board Governance Committee in its review of the Tetra Lake House Buy and Renovation.

I currently work for the General Services Administration, serving as the Product Owner for Common User Experience and User Interface for the modernization of the SAM.gov initiative in the Integrated Award Environment (IAE). As such, it has become my personal mission to reduce the burden for those wishing to do business with the Federal Government. Our team’s ultimate goal is to consolidate ten distinct Federal web systems into one streamlined system which in turn saves U.S. tax payer dollars.

Prior to my time in project management, I served as a contract specialist within the Public Building Service of the General Service Administration. I oversaw the procurement of multiple large building renovation projects where I was successful in finishing construction on time and under budget.

As a resident of Reston, I am extremely interested in the outcome of this project and look forward to the opportunity to share my knowledge in project management and procurement.

Thank you,

Brian Gilman

B r i a n . G i l m a n 2 3 @ g m a i l . c o m ▪ 6 1 0 - 3 2 2 - 2 1 0 3

Brian G. Gilman

Objectives · Enhance the overall user experience when interacting with governmental applications by

providing simple and plain language user interfaces · Increase efficiency of governmental programs by reducing waste and redundancies · Reduce program’s burden by providing innovative solutions to existing problems, resulting in cost

avoidance

Professional Experience UX/UI Product Owner – General Services Administration, Integrated Award Environment (IAE), Washington DC April 2015 to Present · Oversee Common User Experience and User Interface for the modernization of the SAM.gov · Advocate for stakeholder requirements and expectations in building of new systems · Manage workflow for team, including backlog development and requirement gathering · Brief governance boards and committees on development and user experience practices · Develop budget requests and staffing requirements for team · Participate in high level planning across multiple work streams for program integration · Oversee user testing and focus groups for platform Management and Program Analyst – General Services Administration, Integrated Award Environment (IAE), Washington DC August 2014 to April 2015 · Developed cost-saving measures for Federal Service Desk (FSD) · Developed enhanced customer service processes, improving customer experience · Conducted trend analyses to determine staffing levels on remote contractor facilities · Managed system-wide data privileges for SAM.gov · Conducted research and analysis on procurement data for government-wide policy offices Contract Specialist – General Services Administration, Public Building Service, Washington, DC May 2010 to August 2014 · Administered major building renovation contract, including oversight of construction timeline and

budget; reporting conditions to senior leadership team; leading dispute resolution between contractor and program team

· Prepared written and oral presentations for senior leadership on current status of procurements · Managed stakeholder’s objectives and outcomes; managed multiple projects effectiveness using

quantitative and qualitative methods · Emergency and COOP lead team member · Provided statistical analysis of program functionality for senior leadership · Oversaw major building renovation and reduction in government footprint, increasing efficiency

Curriculum Coordinator – National Organization on Fetal Alcohol Syndrome, Washington, DC March 2008 – March 2009 · Oversaw curriculum dissemination program; ran meetings with county school board

superintendents; drafted reports for Federal Agency; assisted Program Director in coordination of programs

· Prepared reports for US legislative and executive branches on organization's national Congressional issues

· Organized Congressional grassroots campaigns including hosting meetings with Congressional Representatives and their Staff

Disability Policy Intern – US Health and Human Services, Washington, DC Summer 2006 · Assisted in disability-based public policy development, assessment of recently announced

Congressional statutes and Judicial decisions · Managed constituent report system; oversaw increasing number of reports to completion · Maintained relationships with non-government stakeholders and senior staff · Designed emergency management protocol for disaster response for persons with disabilities

Education Federal Contracting Certificate - Level II Federal Contracting Officer Representative - Level II Scaled Agilest Product Owner Certification BA Sociology – Catholic University of America, Washington, DC ▪ 2007 Division III Athlete - Lacrosse Alpha Kappa Delta - Honor Society

Other Assistant Head Coach – James Madison High School, Vienna, VA August 2014 to Present Head Coach – Wakefield High School, Arlington, VA January 2009 - August 2014 Kitchen Manager/Chef – Willow Restaurant, Arlington, VA Jul 2007- Aug 2010

Irwin H. Flashman 1327 Buttermilk Lane

Reston, Virginia 20190-3905

Telephone: 703-481-1910 Cell Phone: 787-565-2294

E-mail: [email protected]

July 15, 2016

By E-mail: [email protected]

Ms. Sabrina Tadele

Assistant Secretary

Reston Association Board of Directors

Re: Application for Appointment as One of Three Volunteer Members to Tetra Review Selection

Committee

Dear Ms. Tadele:

Pursuant to the notice concerning the above noted matter posted on the RA website, attached please

find a copy of my brief résumé. Please consider this letter to be my brief letter of interest in the above

noted appointment.

I believe that my experiences as the chair of The San Juan School, Inc., The Humane Society of Puerto

Rico, Inc., as head of the Office of Federal Affairs for the Governor of Puerto Rico, as a lawyer, and as a

member and leader of the EAC and Sustainability Working Group have provided a diverse, relevant set

of experiences. I would be pleased to explain these experiences and how they are relevant to the

proposed tasks for the selection committee in more detail to the Operations Committee.

I thank you, the Operations Committee and the Board for your and their consideration.

Cordially,

Irwin Flashman

mailto:[email protected]


Brief Résumé

Irwin H. Flashman

1327 Buttermilk Lane, Reston, VA 20190

Tel.: (703) 481-1910; Cell: (787)565-22194

E-mail: [email protected]

More Recent Work History

Independent Attorney – 2009 to present. Practice limited to matters in Puerto Rico. Work with other

attorneys requesting my assistance or advice in environmental matters; pro bono work on certain

matters for the Humane Society of Puerto Rico, Inc.

Law Firm of O’Neill & Borges, San Juan, Puerto Rico

Associate (1977 – 1980); Junior Partner (1980 – 1984); Partner (1984 – 2008); Senior Counsel (2008 –

2009)

In general, worked in and headed Labor Department and then Environmental Department; later worked

in Corporate Department; provided advice to and represented clients before municipal, Commonwealth

and federal administrative agencies and in Commonwealth and federal courts. Supervised associate

attorneys and worked with other partners on a variety of matters. Retired as partner from the firm on

November 30, 2008.

Office of the Governor of Puerto Rico, Office of Federal Affairs

Consultant (April 1973 – April 1975); Director (April 1975 – January 2, 1977)

Worked on matters related to the federal government for the Governor; coordinated the same with

Commonwealth agencies; coordinated with the Governor’s Office in Washington, D.C. and the Office of

the Resident Commissioner (elected representative of the People of Puerto Rico to the Federal

Government); special projects worked on included, among others: obtention of the cessation of Naval

use of bombing range on the island of Culebra; obtention of Puerto Rico’s participation in the Food

Stamp Program; elimination and reduction of discriminatory treatment of the Commonwealth under

federal legislative funding of programs; and other special projects.

Education

Bates College, A.B. 1965, Major - Philosophy and Religion

University of Florida, Master’s Degree Program, Political Science Department, Latin American Affairs

1965-66

University of Massachusetts, Master’s Degree Program, Department of Health Education and

Community Development, 1967-1970

University of Puerto Rico, J.D., Magna Cum Laude, 1976

Bar Admissions

Supreme Court of Puerto Rico

United States District Court for the District of Puerto Rico


Irwin Flashman Résumé July 2016 Page 2 United States District Court for the District of the U.S. Virgin Islands (Pro Haec Vice)

United States Circuit Court of Appeals for the Third Circuit

United States Circuit Court of Appeals for the First Circuit

United States Supreme Court

Major Pro Bono and Volunteer Activities

1979 – 1985, Chair (4 years) and Vice Chair (1 year), Board of Directors of San Juan School – a private

non-profit K through 8th grade school in San Juan, Puerto Rico serving about 150 students.

1999 – 2001, Chair, Board of Directors, The Humane Society of Puerto Rico, Inc. – a private non-profit

animal shelter for dogs and cats serving the greater San Juan, Puerto Rico metropolitan and adjacent

areas, a large number of municipalities and individuals, providing adoptions, rescues, sterilizations,

education and related services.

2001 – 2009, Outside General Counsel to The Humane Society of Puerto Rico, Inc.; thereafter to present

have continued to handle certain matters already initiated.

2011 - Present, Member, Reston Association Environmental Advisory Committee

2015 – Present, Vice Chair, Reston Association Environmental Advisory Committee

2012 – Present, Member, Vice Chair and then Chair (2013 to present) of the Sustainability Working

Group associated with the Environmental Advisory Committee

END

S H A N E S E L . S T R A N D , M B A , P M P 8303-A Middle Ruddings Drive Cell: 571.330.9524 Lorton, VA 22079 Email: [email protected]

Human Resources Department Department of Behavioral Health & Developmental Services 1220 Bank Street Richmond, VA 23219 Dear Sir or Madam: As a highly skilled professional with credentials in finance, insurance, federal government consulting/contracting, business administration, customer relations and project management, I offer advanced knowledge in business development, administrative services, financial economics, budgeting, forecasting, risk management, financial analysis and exceptional skills in relationship building and fostering long-term relationships with both internal and external vendors. I am now ready to seek new opportunities and challenges with the Department of Behavioral Health & Developmental Services.

I see you have a need for volunteers/candidates for review of the Tetra Buy, Renovation. I have a demonstrated record of success in a number of industries, from professional services and consulting to railroad, transportation and defense and intelligence contracting and management. My commitment to integrity building and fostering long-term relationships, combined with excellent problem-solving, negotiation, critical-thinking and communication skills that translates into the type of professional your department needs. An effective communicator and relationship-builder, I have a passion for excellence combined with a positive attitude, which enables me to work well with all levels of staff up to C-level executives.

Listed below is just a sampling of contributions representing the absolute value I can offer: § Experience is operating a Project Management Office and ensuring the projects on-time and on budget. Also

identifying issues and providing recommendations for resolution of problem related to the development of the development/formulation and financial planning.

§ Experience in budget formulation (operating & capital budgets), justification and review of funding to ensure

that projects are on-time and within budget constraints. Establishing procedures for internal planning to measure results develop complex financial models to support senior management requests, analyze and explain large variances of actuals to budgeted amounts to senior management during monthly/quarterly budget review meetings.

§ Experience in conducting financial, cost and trend analysis, implementing cost controls, forecasting, ad-hoc

reporting and performing monthly and annual reporting and planning. Also experience developing and maintaining operating budgets. Establishing and maintaining monthly accruals to ensure a risk is identified.

§ Experience in continuous process improvement, implementing internal controls, change management and

developing policies and procedures and best practices. § Experience in identifying and evaluating financial, non-financial and SOX 404 risk areas and providing input

to the development of the annual audit plan § Experience extracting financial data from ERP Systems such as Oracle Financials and SAP.

§ Experience managing agency Small Purchase Charge Card (SPCC) Program. § Experience in fostering long-term relationships with both internal and external stakeholders.

§ Experience in talent and employee development by developing seminars, workshops and other professional development opportunities.

§ Able to work with cross-functional teams and exceed company-mandated objectives; combined financial

expertise with the ability to interface with clients, collaborate and work harmoniously with individuals at all levels of the organization and spearhead change.

I am a results-oriented individual with the ability to work under pressure in a fast-paced environment while managing multiple priorities and meeting tight deadlines. I have valuable experience in financial analysis, GAAP, internal audit procedures, funding requirements, budget allocation and project management.

With my background, I believe that I am a strong fit for the position and I can positively impact the Reston Association through my passion for the community by helping preserve and enhance the Reston community through outstanding leadership, service and stewardship of resources. Please contact me so we may further discover ways in which I can make a positive impact and find out more about your objectives and goals.

Thank you for your time and consideration in reviewing my resume. I look forward to hearing from you soon.

Sincerely, Shanese L. Strand, MBA, PMP

S H A N E S E L . S T R A N D , M B A , P M P Department of Defense Security Clearance – Secret NACLC; Public Trust- United States Postal Service

Home: 703.646.4370/Cell:571.330.9524 Email: [email protected]

FI NA NC IAL SERV IC ES A N A L Y S T | L E A D E R | C O M M U N I C A T O R

Experienced, top-performing Senior Financial Professional with 12+ years of achievement in financial consulting and leadership roles. Ability to work independently as well as work collaboratively as both a team member and a team leader underscore my successful performance. Extraordinary interpersonal skills, a self-driven motivator and innovator that upholds the highest standard of professionalism and integrity. Looking to utilize my talents, qualifications and credentials in a role that affords opportunities for leadership and growth.

AREAS OF EXPERTISE

§ Financial Data Analysis § Analytical/Critical Thinking § Operating Budgets § Variance Analysis § STARS, SAP, Hyperion-Essbase § BRIO Query/Business Objects

§ Strategic Planning / Analysis § Internal Audits/Sarbanes-Oxley § Quantitative Business Methods § Negotiation/Conflict Resolution § MS Project, PERT & Gantt § Microsoft Office/Excel, Pivot Tables

§ Financial Reporting § Managerial Accounting § Business Statistics/ FAR § Operational Management § Leadership/ Team Building § Oracle Financials/ARIBA


VIRGINIA DEPARTMENT OF TRANSPORTATION (VDOT, FAIRFAX, VA, MAY 2015 – PRESENT BUSINESS MANAGER, NORTHERN VIRGINIA (NOVA) BUSINESS ADMINISTRATION § Oversee and direct administrative functions in the Fairfax Residency, Northern Region Operations Residency, District

Office Reception, Mailroom and Freedom of Information Act (FOIA) Team. Participate in the development of strategic planning. Implement programs and procedures to promote and achieve business goals and objectives. Prioritize and assign work and resources. Recommend staffing levels. Determine need for outsourcing and overtime. Oversee and provide for effective working relationships and promote staff development.

§ Provide leadership, direction and support for critical finance activities, such as accounting, financial analysis and financial controls for review and analyses of monthly invoices for the Fairfax District.

§ Lead the budget development process for Northern Virginia (NOVA) Business/District Office. Review budgets, monitor expenditures, reconcile data, prepare reports and make recommendations. Ensure adherence to schedules, budgets and quality control standards.

§ Serve as a liaison with VDOT divisions, federal government, state agencies, and local governments and with the private sector to address policies and procedures to achieve program goals, objectives and deadlines. Develop and propose new policies and procedures based on review of activities and operations. Seek opportunities to increase production and achieve cost saving results. Represent VDOT on internal and external committees. Represent management's position, goals and objectives in his or her absence.

§ Ensured team met objectives and schedules by properly planning to determine necessary resource allocation and providing the necessary tools such as training, job aids and formal procedures. Collaborate and oversee talent acquisition, goal-setting, performance discussion and personal development.

§ Serve as the Back-up Small Purchase Charge Card (SPCC) Administrator of the NOVA District, Approve and monitor SPCC purchases and usage.

MAINSAIL GROUP, WASHINGTON, DC, MAY 2014 – MAY 2015 FINANCIAL ANALYST, DEPARTMENT OF NAVY FINANCIAL MANAGEMENT OFFICE- FIP FMO-2 PROJECT § Prepare of financial statements (Balance Sheet, Statement of Net Cost, Statement of Changes in Net Position and Statement

of Budgetary Resources), including preparation of footnotes and management statements leading to the publishing of the Department of Navy Annual Financial Report (AFR).

§ Analyze the results of operations on the reports and financial statements including completing variance analysis for the General and Navy Working Capital Fun and identify root causes and recommend solutions. Analyze business processes and develop recommendations on enhanced controls and business processes.

§ Maintain and Monitor FMO-2 share drive structure supporting documentation storage and retention § Develop of various Standard Operating Procedures (SOP) § Develop a Master POC list including financial reporting contacts for all commands, DFAS, FMB, etc. § Represent FMO-2 at the Systems Configuration Control Board and the Configuration Management Board and other system

governance meeting, coordination FMO-2 review and response as necessary.

S H A N E S E L . S T R A N D , M B A , P M P – P A G E 2

PROFESSIONAL EXPERIENCE - CONTINUED

AMTRAK, WASHINGTON, DC, MAR 2011 – JAN 2013 PRESENT MANAGER, HOST RAILROAD INVOICE ADMINISTRATION § Provided leadership, direction and support for critical finance activities, such as accounting, financial analysis and

financial controls for review and analyses of monthly host railroad invoices. § Interpreted and applied terms and conditions of Amtrak-host railroad operating agreements; identify and resolve

discrepancies within contracts. Develop policies and procedures that address internal audit deficiencies and implement best practices for improving accuracy and suitability of host railroad contracts.

§ Managed 5 staff persons, and 2 independent contractors; mentored and provided opportunities for employee development through delegating tasks and responsibilities consistent with staff qualifications, capabilities and expertise. Ensured team met objectives and schedules by properly planning to determine necessary resource allocation and providing the necessary tools such as training, job aids and formal procedures. Collaborate and oversee talent acquisition, goal-setting, performance discussion and personal development.

§ Interfaced with representatives of host railroads, federal agency officials, and legal counsel and railroad C-level executives concerning financial issues, analyses and recommendations.

§ Held continuous meetings with process owners to implement action plans designed to reduce significant control deficiencies and issue to mitigate risks.

§ Performed secondary audits of 32 monthly invoices and manage department with annual payouts of $150M. Determined monthly host railroad monthly accruals; journalized monthly payments and ensured costs are allocated to proper cost centers and work breakdown down structures.

§ Prepared departmental reports to senior management to ensure annual overhead rates were submitted to the Department of Transportation and the Association of American Railroads.

§ Assisted with development of management response to Office of Inspector General and other various government agencies. Responded to request for information from the OIG; collaborate with Legal Department, Contract Compliance to close recommendations and negotiate audit settlements

DELOITTE CONSULTING, LLP, WASHINGTON, DC MARCH 2010 – MARCH 2011 FINANCIAL ANALYST/SENIOR CONSULTANT § Provided consulting support on Financial Management expertise, supporting contract execution and budgeting for Naval

Sea Systems Command (NAVSEA) PMS 403 by utilizing various applications such as STARS, COBRA, TOMIS and Autodoc. § Executed the federal budgeting process to include DoD Planning, Programming, Budgeting Execution System (PPBE) § Managed contractual obligations to meet demand of external and internal clients; managed responsibilities for process

improvement, evaluation and performing detailed financial analysis including budgeting, reporting, estimating for large programs. Deliverables included: budgeting, measuring, reporting, forecasting program cost. Prepared funding documents.

§ Analyzed program funding needs within projects on forecast or actual costs; collaborated with program managers to ensure proper financial and deliverable reporting. Managed the Program Management Office (PMO) Office for U.S. Postal Service IT SOX Readiness Project; coordinated SOX 302 and ensured staff was full trained.

§ Collaborated with internal and external customers to resolve finance and contract issues, process cost adjustments, monitor subcontracts and prepare monthly financial status reports and Quarterly Execution Reports (QER). Assisted with development of the PMS 403 Remote Minehunting Systems Acquisitions Strategy based on D0D 5000 guidelines. Assisted with AQ20 Program Life Cycle Cost Estimate (PLCCE).

BOOZ ALLEN HAMILTON, CRYSTAL CITY, VA, DC MARCH 2009 – MARCH 2010 BUSINESS OPERATIONS ANALYST/SENIOR CONSULTANT § Provided internal consulting support on Program Control, Business Operations and Financial Contract Management

expertise; supported areas of contract budgeting/reporting, sales, overhead, proposal pricing and inter-company work agreements for CPFF, FFP, FFP-LOE and T&M type contracts for Naval Sea Systems Command (NAVSEA); conducted “cradle to grave” financial analysis support to the Program Managers of assigned programs

§ Conducted financial studies to provide advice and viable solutions to program managers to address present state of risk and to determine strategies, techniques and ways to further program goals and objectives; provided expert financial advice on program status, risk initiatives and profitability. Made recommendations on improving profitability, and improving risk using analytical and quantitative techniques; conducted monthly and quarterly Program Management Reviews (PMRs).

§ Performed analyses, cost variances, trends, manpower, budgets and funding. § Developed and analyzed EACs and ETCs to determine program profitability and remaining LOE.


PROFESSIONAL EXPERIENCE – CONTINUED

§ Prepared reports and assisted senior management with development and submission of overhead rates. § Developed dashboards and pivot tables within Excel to report on at the CLIN level of major delivery orders.

GENERAL DYNAMICS INFORMATION TECHNOLOGY, CHANTILLY, VA AUGUST 2006 – MARCH 2009 FINANCIAL ANALYST § Sustained the Mission Support Programs for various intelligence agencies; supported the DoD Intelligence Information,

Command and Equipment and Enhancement (ICE2) contract vehicle, and areas of contract budgeting/reporting, sales, overhead, proposal pricing and inter-company work agreements for CPFF, FFP, FFP-LOE, IDIQ and T&M type contracts.

§ Managed assigned contracts/programs in relation to the Federal Acquisition Regulation (FAR) specifications to ensure compliance.

§ Performed in-depth, rigorous analyses of budget requests by employing techniques such as cost-benefit analysis and exploring alternative methods of funding; developing and coordinating budgetary actions in the phases of formulation and execution for assigned area of responsibility. Managed finance related activities for 18 task orders exceeding $38M.

§ Developed and maintained Unliquidated Obligation Reports (ULOs) for recommendations on Contract Line Item Number funding to be placed for resolving any Negative Unliquidated Obligations.

§ Performed budgeting, measuring, reporting, forecasting program cost. Developed and analyzed EACs and ETCs to determine program profitability. Prepared reports covering funding status, expenses and obligations as required by management officials.

§ Analyzed proposed prices or costs, including such aspects as evaluating technical and audit reports, forecasting price trends, evaluating economic factors., estimating production efficiencies, and evaluating methods of allocating costs through various types of overhead and general and administrative.

§ Prepared reports and assisted senior management with development and submission of overhead rates. § Assisted in initiation of Military Interdepartmental Purchase Request (MIPRs) for fund transfers and monitoring current

year commitments, obligations and disbursements. § Established subcontracts and maintenance of contracts, financial analysis and reporting, forecasting orders, sales,

controllable overhead, financial charts in support of Program Management Review. Conducted fact-finding, updating, negotiation of proposals, cost estimation and pricing to support future task order business. Monitored customer reporting,

§ funding requirement analysis, monthly estimates to compete and Contract Funds Status Reports (CFSR). Conducted Unliquidated Obligations analyses for task orders.

§ Approved expense reports involving employee travel for National Capital Region, signing authority up to $250K as Financial Analyst and $1M as acting Directive of Authority.

SYSTEMS PLANNING AND ANALYSIS, INC., ARLINGTON, VA AUGUST 2005 – AUGUST 2006 FINANCIAL ANALYST § Utilized various applications to conduct government reconciliation: COBRA, STARS, REMIS (U.K.), CERPS, and MOCAS;

performed special contract reconciliation and analyses to ensure allocation of payments between U.S. and U.K. funds to ensure common contract pricing guidelines were met for common procurements.

§ Researched and compared Navy paying and accounting records such as STARS, MOCAS (DFAS) billing and invoice data, contractual documents and contractor records; conducted analyses and reconciliations. Served as task lead for Contract

§ Closeout; downloaded reports from ACCESS database to submit to client; recommended and identified closure of contracts deemed eligible for closeout.

§ Managed specific lines of accounting during the Thrice Annual Review in accordance with Department of Navy/Strategic Systems Programs ASNFM&C guidance. Monitored the Contract Action Tracker database for open line of accounting.

§ Served as task lead for Contract Closeout; downloaded reports from ACCESS database to submit to client; recommended and identified closure of contracts deemed eligible for closeout.

§ Worked closely with the Navy Commands and the Defense Finance and Accounting Service (DFAS) to prepare monthly reports and financial statements.

THE ST. PAUL TRAVELERS, CHANTILLY, VA AUGUST 2002 – AUGUST 2005 COMMERCIAL PROPERTY CLAIMS REPRESENTATIVE § Handled first-party commercial property claims of moderate complexity. Utilized knowledge of jurisdictional databases

and ISO guidelines for investigating and evaluating property claims. Employed research and communication skills to review lease agreements, condo bylaws and insurance policies to determine applicability of coverage and appropriate insured value. Reviewed, analyzed and explained coverage to clients.


§ Served as a Liaison between the insured and the underwriting department to identify risk and determine proper

techniques to manage risks. Collected, evaluated and maintain data concerning insurance claims and other risk associated data. Assisted in education policy holders on risk management and their respective responsibilities in protecting their properties and proper risk managements procedures

§ Conducted site investigations to determine root causes and appropriate repairs for building damages. Calculated accurate scope of damages; provided clients with computer-assisted Xactimate data. Analyzed clients’ financial statements to calculate loss of business through period of restoration; negotiated settlements and issued drafts.

§ Negotiated claim settlements. Worked collaboratively with teammates, internal departments, external customers, insurance agencies, attorneys, claimants and technical experts, and various vendors to identify possible fraud, contribution, recovery, and case management opportunities to assist unit decreasing severity and cycle time.

EDUCATION

VIRGINIA CONTRACTING ASSOCIATE (VCA), MARCH 2016 COMMONWEALTH OF VIRGINIA-DEPARTMENT OF GENERAL SERVICES, RICHMOND, VA

MASTER OF BUSINESS ADMINISTRATION, DEC 2008 SHENANDOAH UNIVERSITY, WINCHESTER, VA GPA: 3.92/4.00 GRADUATE CERTIFICATE OF INFORMATION SYSTEMS AND COMPUTER TECHNOLOGY, DEC 2008 SHENANDOAH UNIVERSITY, WINCHESTER, VA GPA: 4.00/4.00 PROJECT MANAGEMENT PROFESSIONAL (PMP), OCTOBER 2008 PROJECT MANAGEMENT INSTITUTE, NEWTON SQUARE, PA BACHELOR OF SCIENCE IN FINANCE, MAY 2002 NORTH CAROLINA A&T STATE UNIVERSITY, GREENSBORO, NC

COMMUNITY & PROFESSIONAL AFFILIATIONS

Member, Beta Gamma Sigma (International Honor Society Recognizing Business Excellence) Member, Coalition for Economic Empowerment Board of Directors Member, Association of Government Accountant Member, Junior League of Washington, DC Treasurer, Potomac Toastmasters Club

From: Ronald Weber [mailto:[email protected]] Sent: Friday, July 15, 2016 11:22 AM To: Sabrina Tadele <[email protected]> Subject: Volunteer for Lake House Review Firm Selection Dear RA, My name is Ronald Weber, I am a professional civil engineer, and I have lived in Reston since 1976, first as an apartment dweller in Fairway Apartments and since 1978 in a house that I had an architect design. I put the design out to bid and chose a contractor who could meet some unique specifications. For example, a geothermal HVAC system, quad glazing on northern exposure windows, exterior roll shades (from Germany) on selected windows, 6 inch exterior walls and 12 inch insulation in the attic. The lot, along with 12 others, had been listed for sale by Reston Land. Before the sale, I site planned all the lots, reviewed building and zoning codes and RA covenants and chose the lot that I believed offered me the best chance to design a very energy efficient structure. I inspected the dwelling weekly and made agreed upon payments when certain milestones were met (no financing was involved). The house was built for the contract price; there were no cost overruns. I had lived on almost two acres before I came to the DC area. I chose Reston because my parents had emigrated from Germany and had lived in small planned communities. I visited their home towns and others like it in the sixties and seventies. I also studied the new town concept and Reston as part of my graduate studies at Yale university. I also majored in political science and was intrigued by the governance of Reston. Unfortunately over the years governance of Reston has deteriorated. The latest example is the decision process in acquiring the Tetra property, a property the previous owner had been trying to sell for years without success. No doubt the various restrictions on its use made it very unsaleable. The developer, whom I had met on several occasions, told me once, "I'm in business to make money." RA helped him! I am the senior member (over 35years service) on the Reston Planning and Zoning committee. I know Reston and the operating practices of developers and their land use attorneys. I have years of experience in construction, supervising and reviewing developer proposals. I have been a civil servant in three states, three cities and two counties. I worked directly under three mayors. I have been in charge of millions of dollars of projects. I was a senior investigator for the National Transportation Safety Board. I welcome the opportunity to serve the community where I have spent half my life. An abbreviated resume is attached. Sincerely, Ronald A. Weber, PE

RONALD A. WEBER 2004 Halyard Lane

Reston, Virginia 20191 703 620-9598

[email protected] www.nhisa.com

Education:

The Cooper Union, Bachelor of Civil Engineering The City College of New York, Master of Public Administration (Thesis: Reorganization of the New York City Department of Traffic) Yale University, Graduate Certificate in Highway Transportation (Thesis: Effect of Length of Gore Line on Deceleration Lane Use) Professional Engineer, PE 041916, New York State Business Experience:

3-77 to 12-02. National Resource Specialist (Senior Engineer) National Transportation Safety Board, Washington, D.C. 20594. Investigated, analyzed, reconstructed and determined probable cause of major highway accidents. The clinical method was used to determine how vehicle, human, environmental and highway factors contributed to the accident and its severity. The investigations included the review of policies and administrative procedures of government entities, contractors and designers of the highway and traffic controls that may have contributed to the probable cause. Both paper reviews and witness interrogation were used. Reviewed CFR and commented on proposed rulemaking concerned with highway and vehicle safety. Maintained liaison with the American Association of State Highway and Transportation Officials (AASHTO), Institute of Transportation Engineers (ITE), Intelligent Transportation Society of America (ITSA), American Society of Civil Engineers (ASCE), Federal Highway Administration (FHWA), National Highway Traffic Safety Administration (NHTSA), Federal Motor Carrier Administration (FMCA), American Trucking Association (ATA) and other organizations involved in transportation safety. Prepared and presented papers on accident investigations to engineering, transportation and highway safety organizations. Prepared RFPs and statements of work. Served on Personnel panels for reviewing and recommending job applicants. Author of several papers presented at TRB, AASHTO and ASCE meetings. 10-71 to 3-77. City Traffic Director, Stamford, Connecticut. I reported to the mayor and was responsible for the administration of the City’s traffic engineering and safety program. Established an accident record system and traffic safety improvement programs. Implemented the first TOPICS (Traffic Operations

Program to Improve Capacity and Operations) study made in the United States. Prepared and administrated highway improvement programs. Prepared and presented budgets to the mayor, Board of Finance and Board of Representatives. 2-71 to 10-71. Traffic-Highway Engineer, NTSB. Investigated highway accidents to determine probable cause. Reviewed U.S. Department of Transportation programs and activities relating to highway safety, highway design and traffic control. 6-70 to 2-71. Traffic Engineer III, Suffolk County Department of Traffic Safety. County’s first traffic engineer; reported to the Director. Responsible for the development and administration of the traffic engineering and safety program. Advised local jurisdictions on traffic engineering and safety. Conducted traffic accident research. 9-68 to 6-70. Regional Traffic Engineer, New York State Department of Transportation. First professional traffic engineer for region (6 counties). Performed professional and administrative work in establishing and directing traffic engineering and safety unit in all phases of traffic engineering and highway safety in six counties. Reviewed streets and highways to insure maximum safety and operational efficiency. Advised localities on traffic engineering matters on their local street system. 3-68 to 9-98. Senior Personnel Examiner, New York City Department of Personnel. Determined the eligibility and qualifications of job applicants in technical, engineering and skilled construction trades. 7-63 to 3-68. Various positions with the New York City Department of Traffic (now Transportation).

3-67 to 3-68. Director of Signal Planning. Administered and managed unit responsible for planning and designing new traffic signal installations for increased safety and capacity. Conducted research as needed. Met with police and community groups to listen and act on their traffic safety concerns.

6-66 to 3-67. Acting Assistant Director of Traffic Planning. Designed and conducted research studies to determine the impact of major traffic generators.

9-65 to 5-66. Full time graduate student, majoring in highway transportation, at Yale University. A required course was on urban planning and new towns. The New York City Department of Traffic sponsored and paid my full salary during my attendance.

7-63 to 8-65. Assistant Civil Engineer. Developed and managed traffic studies and contracts for street and expressway operational improvements.

9-62 to 6-63. Full time graduate student in public administration at The Baruch School, The City College of New York. 10-60 to 9-62. Assistant City Traffic Engineer, City of Burbank, California. Assisted city traffic engineer in all phases of traffic engineering and safety. Prepared traffic ordinances. 3-60 to 10-60. Civil Engineering Assistant, Los Angeles County Flood Control District and the Los Angeles County Road Department. 6-59 to 2-60. Field Engineer, Turner Construction Company, New York City, New York. Supervised subcontractors on 24-story skyscraper. Summer, ’58. Engineering Assistant, Andrew Catapano and Grow Construction Company, N.Y. Summers ‘57, ’56. Engineering Aide, Ohio Department of Highways (now Transportation).

Miscellaneous:

I have been a member of the Reston Planning and Zoning Committee for over 30 years; I primarily review development requests with regard to traffic operations and safety. I am a former member of the Reston Transportation Committee and the Reston Street Lighting Committee.

I am presently a reemployed annuitant with the U.S. Army Corps of Engineers. Also, since my retirement from the federal government I have established my own consulting firm, National Highway Safety Associates (NHISA, LLP).

.2003-present. Consultant in highway design, traffic engineering, and accident reconstruction. Consultant to Systems Applications Corporation International, Leidos and numerous private attorneys 1976-2002. During my employment with the NTSB, I have received yearly training in transportation subjects. I attended and received certificates in traffic accident investigation and reconstruction from the Institute of Police Technology and Management, and Northwestern University. I have also attended various FHWA courses on highway design, traffic engineering and highway safety.

1972-1976. Worked part-time as a consultant doing traffic studies and research for zoning applicants in Connecticut. 1988-1991. Worked part-time as a consultant doing accident reconstruction. I taught highway design and its relationship to traffic accident reconstruction and traffic safety at George Washington University and the University of Hawaii.

From: Eric Carr [mailto:[email protected]] Sent: Friday, July 15, 2016 12:11 PM To: Sabrina Tadele <[email protected]> Subject: Volunteer Application for RA BGC I am volunteering to join the RA Board Governance Committee to help select a group to perform the independent Tetra / Lake House audit.

I have over 20 years of professional experience in government and the private sector where I have managed large projects, contracts, and resources. I will bring a strong, disciplined, independent perspective to the selection process. My relevant experience includes:

· Serving on government source selection boards for large contracting initiatives and evaluating competing proposals against stated RFP tasks

· Evaluating contractor cost proposals for realism and assessing bidders' ability to meet cost and timeline requirements

· Managing my organization's single largest analytic expertise contract; leading its competitive selection process as COTR

· Leading in private industry as a vice president and board member · Managing large organizations with multi-million dollar, complex budgets

I have lived in Reston since 1998, and my children were born and raised here. It is our home. I care deeply about its success and sustainability, particularly in this time of fundamental changes to the nature and character of our community. The Tetra / Lake House process can and should be viewed as a growing pain resulting from these changes. This audit is a good and necessary idea, so we can learn how to manage larger resources and adapt our processes accordingly. In order to learn, we need to get this audit right. We need the right people, with the appropriate expertise, to look at this and provide actionable lessons learned. We need this audit to be efficient and transparent--starting with the RFP process--to restore the confidence of our membership.

Thank you for your time and consideration. My resume is attached.

Regards, Eric Carr

ERIC J. CARR

703-856-8418 | [email protected] linkedin.com/in/ericjcarr | Skype: ericjcarr

Acknowledged innovator in organizational management, strategic thinker and decisive implementer, recognized for dedication to employee development and customer service.

Unflappable executive who excels in a crisis and generates new levels of success for high-performing organizations. Inspirational and impactful leader who motivates and empowers people during times of change and uncertainty. Visionary who communicates with transparency, implements ideas with a deliberate and rigorous approach, and builds a shared sense of purpose to fulfill strategic corporate objectives. Key skills include:

Executive Leadership Organizational Change

Customer Relations Interpersonal Communication

Visionary Leadership Innovative Thinking

Business Administration Employee Engagement Process Reengineering

Budget Planning Resource Management

Public Speaking

Strategic Planning Global Perspective Conflict Resolution

Partnership Management Corporate Board Relations

Business Development Known for reinventing organizations. Merged analytic and operational units into a new entity that required breaking down historical, bureaucratic, and cultural barriers; created a more efficient tiger team model that reduced overtime costs by 75%; developed new cost structure that resulted in reduced overhead and 30% gross margins.


CENTRAL INTELLIGENCE AGENCY, Washington, DC 2006 - present

Director, Innovation and Customer Engagement, 2016 - present

Department Manager, Western Hemisphere Mission Center, 2015 - 2016

Deputy National Intelligence Officer, National Intelligence Council, 2013 - 2014

Branch Manager, Weapons Intelligence, Nonproliferation, and Arms Control Center, 2009 - 2013

Analyst, Weapons Intelligence, Nonproliferation, and Arms Control Center, 2006 - 2009

· Leading redevelopment of the World Intelligence Review (WIRe)—the CIA’s single, integrated portal for disseminating the Agency’s intelligence content to policymakers—to emphasize multimedia products, real-time publishing, and new mobile delivery platforms.

· Modernizing the WIRe platform to align the site more closely to current customer needs while preparing new content ahead of the coming change in presidential administration.

· Drove the Department's analysis of a key national security issue, tasking production that accurately anticipated future events, resulting in a unique time-sensitive opportunity for senior US leaders to influence events and create a favorable outcome for US national interests.

· Recognized for top performance through fast-track promotion to Department management, providing strategic direction for hundreds of officers, including several Group and Branch managers.

· Selected for the high-priority initiative of designing the organizational structure, vision, and mission for the newly-created Mission Center in response to the Agency’s global restructuring. Created a center that integrated operational and analytic elements down to the branch level, minimizing the time it would take the Mission Center to realize the Director’s modernization goals.

· Served as the National Intelligence Council’s senior expert on worldwide missile systems and weapons proliferation, driving and coordinating the efforts of analysts from multiple government agencies, diplomatically resolving analytic disagreements, and providing policymakers with actionable intelligence.

· Ensured budget shortfalls did not impact planned travel and training by proactively aligning fiscal year and quarterly goals against budgetary constraints, resulting in an unusual budgetary surplus unmatched in other Offices.

· Maintained stability and high performance in turbulent times through effective and proactive succession planning, doubling production in the face of 70% employee turnover.

· Developed and implemented a CIA-wide virtual task force model that was subsequently hailed as an exemplar for responding to international crises for its ability to reduce the burden on employees, boost output, and minimize costs.

DFI INTERNATIONAL, Washington, DC 2005 - 2006

Consultant, 2005 - 2006

· Developed business solutions for government contractors in the areas of merger and acquisition support, strategic growth, and new business capture, resulting in two large contract wins for the client.

PALISADES INSTITUTE, Arlington, VA 1997 - 2005

Vice President, Technical Operations, 2002 - 2005

Corporate Board Member, 2000 - 2005

Director, Information Systems, 1997 - 2002

Analyst, 1997 – 2002

· Developed and negotiated all bids for government contracts and responses to RFPs, resulting in 30% business growth over three years and an 11% reduction in company overhead costs.

· Administered the Institute's information systems for the New York and Washington offices and planned and managed infrastructure growth and service expansion, providing clients a 9% reduction in support costs.

· Managed all technical staff and served as project manager for a series of intensive, six-month examinations of US and international electronics manufacturing capabilities, resulting in actionable recommendations for senior DoD leadership to preserve access to cutting-edge technologies.

PROFESSIONAL TRAINING

Aspen Institute Executive Seminar 2016

CIA Advanced Leadership and Management Seminar 2016

UCLA Technical Management Program 2012

Bachelor of Science, Astrophysics, Stetson University 1995


Fairfax County & Verizon Easement Requests



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CONSENT CALENDAR ITEM 4: Fairfax County & Verizon Easement Requests


Board Motion 1: Move to approve the three requests by Fairfax County for easements and dedication of RA Common Area along Sunrise Valley Drive, subject to review and approval by Legal Counsel.

Board Motion 2: Move to approve the request by Verizon Virginia LLC for an easement on RA Common Area along Fieldstone Lane, subject to review and approval by Legal Counsel.

Sunrise Valley Drive Sidewalk: Related to Fairfax County’s pedestrian improvements around the new Silver Line Metro stations in Reston are several sidewalk projects. One of the largest, which was identified about six years ago during the Reston Metro Access Group (RMAG) study, is a sidewalk on the south side of Sunrise Valley Drive, from South Lakes Drive to Soapstone Drive. This approximately one-mile long section crosses three separate RA Common Area parcels, including the Upper Lakes Tennis Courts, the Boston Ridge Play Meadow, and Lake Thoreau Pool. RA staff met with County staff early in the process and provided specific input to the design to minimize disturbance to RA property. The sidewalk and related grading and tree removal has been approved by RA’s DRB for those impacts outside the state right-of-way. (Land inside state rights-of-way is not subject to RA covenants.) This equates to approximately 43 square feet. The requests from Fairfax County for the RA Common Area parcels:

- Grading Agreement and Temporary Construction Easement at Lake Thoreau Pool - Dedication for Public Street Purposes & Grading Agreement and a Temporary Construction Easement at

Boston Ridge - Dedication for Public Street Purposes & Grading Agreement and a Temporary Construction Easement at

the Upper Lakes Tennis Courts Verizon/Fieldstone Lane: In June 2016, the owner of 11404 Fieldstone Lane approached RA staff regarding his inability to receive Verizon FiOS service at his home. Working with the owner, Verizon Virginia LLC has requested an easement across RA Common Area (Section 18, Block 4, Parcel A) to provide service to this owner and potentially others bordering this parcel. RA staff walked the proposed location of the 10-foot wide easement and determined this was the best alignment given the presence of a Comcast (formerly Jones Cable and Warner Cable) easement in a similar location, which is preferable so as to minimize potential disturbances related to installation and/or maintenance. BOARD AUTHORITY As per Reston Deed Section IV.2(g), the Board of Directors has the right to grant easements or right of access over common area. Furthermore, as per Reston Deed Section IV.2(f)(1), the Board of Directors may dedicate Common Area, usually subject to more than a two-thirds vote of Category A and B members by referendum; however, membership approval is not required for voluntary conveyance of land that would otherwise be taken or which could be taken by the power of eminent domain.


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BUDGET IMPACT Based upon a land appraisal conducted by Fairfax County’s Land Acquisition Division, the County has proposed to compensate Reston Association as follows:

- $300 for the Grading Agreement and Temporary Construction Easement at Lake Thoreau Pool - $400 for the Dedication for Public Street Purposes & Grading Agreement and Temporary Construction

Easement at Boston Ridge - $300 for the Dedication for Public Street Purposes & Grading Agreement and Temporary Construction

Easement at the Upper Lakes Tennis Courts Staff anticipates he Association will incur some costs associated with Legal Counsel’s review of the agreements.


Lake Use Requests – Lake Thoreau and Lake Audubon



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CONSENT CALENDAR ITEM 5: Lake Use Requests – Lake Thoreau and Lake Audubon


Board Motion 1: Move to approve the request of the 2016 Lake Thoreau Boat Party Committee to play amplified music on Lake Thoreau during its lake neighborhood event to be held on Saturday, August 27, 2016, 6:00 pm – 10:00 pm (with a rain date of Sunday, August 28, 2016, from 6:00 pm to 10:00 pm) under the following restrictions:

a. No amplified music is permitted after 10:00 pm on Saturday, August 27, 2016, or on Sunday, August 28, 2016.

b. Swimming is not permitted and the organizers will post and enforce the restriction.

c. The organizers and guests acknowledge they are aware of the Fairfax County Noise Ordinance and its enforcement by the Fairfax County Police.

d. The organizers and guests acknowledge that the approval is only for the 2016 event and application to the Board of Directors to permit amplified music will have to be made in subsequent years.

Board Motion 2: Move to approve the request of the Reston Triathlon Association (“RTA”), subject to an agreement approved by Reston Association’s Legal Counsel, to use Lake Audubon and Lake Audubon Pool Facilities for the swim portion of the 33rd Annual Reston Triathlon to be held on Sunday, September 11, 2016. The request for use covers course set up and overnight storage of materials on Saturday, September 10, 2016, and for Sunday, September 4, 2016, for a Training Swim Clinic with the same oversight and safety protocols held for the main event. Reston Association stipulates that RTA cannot use its public announcement system for the event on Sunday, September 11, 2016 until 7:00 am, unless granted permission, in writing, to do so by Fairfax County. Further, the individuals using the public announcement systems shall position themselves on the site, along with volume control, to minimize sound intrusion into nearby homes. The Board also authorizes the use of Reston Association pathways for the 10-kilomter run portion of the event.

LAKE THOREAU BOAT PARTY

BACKGROUND The 2016 Lake Thoreau Boat Party Committee is planning its annual lake neighborhood event for Saturday, August 27, 2016, 6:00 pm – 10:00 pm (with a rain date of Sunday, August 28, 2016 6:00 to 10:00 pm) and has requested the use of amplified music on Lake Thoreau. (See attached letter.) BOARD AUTHORITY As outlined in Common Area Rules & Regulations Resolution 2: Lake Use & Access, applications for the use of the Lake(s) for an event shall be considered by the Reston Association Board of Directors on a case-by-case basis and, such consideration, shall only be given to Reston-based organizations. STAFF RECOMMENDATION Staff recommends approval of the two motions. BUDGET IMPACTS No budget impact is anticipated.


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RESTON TRIATHLON

BACKGROUND The Reston Triathlon Association (RTA) is planning its 33rd Annual Reston Triathlon for Sunday, September 11, 2016 and has requested the use of Lake Audubon and the Lake Audubon Pool Facilities for the swim portion of the event and Training Swim Clinic on Sunday, September 4, 2016. (See attached letter.) They are also requesting the use of the pathways for the 10-kilomter run portion of the event. BOARD AUTHORITY As outlined in Common Area Rules & Regulations Resolution 2: Lake Use & Access, applications for the use of the Lake(s) for an event shall be considered by the Reston Association Board of Directors on a case-by-case basis and, such consideration, shall only be given to Reston-based organizations. STAFF RECOMMENDATION Staff recommends approval of the above motion. BUDGET IMPACTS The Reston Triathlon has a small budget impact primarily for staff time coordinating the movement of boats that are used for the lake lifeguards, as well as the Lake Audubon Pool set-up for the clinic and race. There is no increase from prior years to support this event.

Item D

Comments from RA Members & Board

1. Member Comments during Reston Association Board Meetings are reserved for Reston Association residential property owners and renters.

2. When called on by the Board President, speakers are to state their full name and street address.

3. Individual Members, representing their own interest or opinion are allotted approximately three (3) minutes to speak.

4. Individuals speaking on behalf of a homeowners’ group, Reston Association committee, or Reston based organization are allotted approximately five (5) minutes.

NOTE: Comments are timed by the Secretary/Assistant Secretary. An alarm will sound when the speaker’s allotted time, as outlined above, has expired. This is done to ensure all speakers are given equal time at the lectern. The above guidelines are subject to change at the discretion of the President.

Item E

Reston Soccer Association – Lake Newport Soccer Field Enhancement Proposal

Roberto Anguizola, Reston Soccer Association President

Mr. Anguizola will present Reston Soccer Association’s proposal to the Board of Directors during its meeting on July 28, 2016.

Item F

Baron Cameron Dog Park Task Force Recommendations Rachel Kranz, Dog Park Task Force Member

Reston Association - Regular Board Meeting Agenda Item Summary Prepared By/Date: Cate Fulkerson/July 22, 2016

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ITEM F: Baron Cameron Dog Park Task Force Recommendations

PRESENTER: Rachel Kranz, Dog Park Task Force Member

Proposed Board Motion 1: Move to approve, deny, or amend the short and long-term recommendations of the Dog Park Task Force on improving the operation of the Baron Cameron Dog Park for the benefit of the Dog Park users and surrounding neighbors. Proposed Board Motion 2: Direct staff to send a letter, outlining Dog Park recommendations and request for a meeting to discuss such recommendations, to the Fairfax County Park Authority Chairs, and copied to the whole Park Authority Board; the Fairfax County Park Authority Director, Sara Baldwin; and Fairfax County Hunter Mill District Supervisor, Catherine M. Hudgins.

BACKGROUND During its meeting of March 24, 2016, the RA Board engaged with members on the operations of Fairfax County Park Authority’s Baron Cameron Dog Park facility. Based on the discussion, the Board directed staff to assemble a group of community members comprised of representatives from the current dog park users, the surrounding neighborhood, the Parks & Recreation Advisory Committee, and the board to develop a commonly agreed upon proposal of solutions and associated funding mechanisms for review by the Fairfax County Park Authority. During its meeting of May 18, 2016, the Board of Directors unanimously established the Dog Park Working Group with the charge of providing

The Reston Association Board of Directors, by July 28, 2016, with a set of community recommendations that the Association can convey to the Fairfax County Park Authority on improving the operation of the Baron Cameron Dog Park for the benefit of the Dog Park users and surrounding neighbors.

Over the course of four (4) meetings held between May and June 2016, the Dog Park Task Force met to develop the attached list of short and long-term for the RA Board to convey to Fairfax County. BOARD AUTHORITY As per Sections II.2, 3 and 4 of the Association’s Bylaws, it is a policy of the Association to:

2. Encourage the involvement of other organizations and agencies in promoting the peace, health, comfort, safety, and general welfare of Reston residents.

3. Represent its interests, where appropriate, before public and private organizations.

4. Encourage maximum volunteer member participation in the affairs of the Association.

Updated: July 28, 2016

Reston Association - Dog Park Working Group Recommendations July 28, 2016

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DRAFT Dog Park Working Group Recommendations

The purpose of the Dog Park Working Group was to provide the Reston Association Board of Directors, by July 28, 2016, with a set of community recommendations that the Association can convey to the Fairfax County Park Authority on improving the operation of the Baron Cameron Dog Park for the benefit of the Dog Park users and surrounding neighbors. Park Description/Location: The Dog Park is located off of Wiehle Avenue in north Reston and is a facility that is within Fairfax County Park Authority’s Baron Cameron Park. The Dog Park is divided into two sections; one designated for small dogs (less than 40 pounds) and the other section for large dogs. The sections share a common entrance and partial fence line. Items of Importance:

− Insist that the Fairfax County Park Authority be made accountable for the management and maintenance of its facilities including the Baron Cameron Dog Park.

− A letter from the Reston Association Board on this matter should be addressed to the Fairfax County Park Authority Chairs, and copied to the whole Park Authority Board; the Fairfax County Park Authority Director, Sara Baldwin; and Fairfax County Hunter Mill District Supervisor, Catherine M. Hudgins.

− Obtain Supervisor Hudgins’ assistance to improve responsiveness of Fairfax County Park Authority by including her in all discussions and correspondence.

Short Term Goals (within the next 3 to 6 months):

Park Improvements to Mitigate Noise: − Install a visual barrier between the two sections of the

park to reduce interaction between big and little dogs; − Distribute garbage cans throughout the park rather than

having one consolidated garbage can location; − Provide a new gate door to separate the entrances to the

large and small dog areas; − Provide full-time, paid monitor during dog park hours; − Charge a Dog Park user fee to pay for the visual barrier and dog park monitor; and, − Create incentives for volunteer monitors.

Updated: July 28, 2016

Reston Association - Dog Park Working Group Recommendations July 28, 2016

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General Park Maintenance: − Take down existing mesh barrier along the fence on

the Wiehle Avenue side of the park; − Improve the landscaping; − Regrade the park floor to improve drainage and

increase safety; − Prioritize park maintenance; and, − Repair existing gaps/holes in chain-link fences and

gate doors. ADA Compliance: − Install slow-shut gates; − Add accessible parking to dog park; and, − Add accessible pathway from parking lot to the Dog Park.

Long Term Goals (within the next 18 months):

− Identify potential sites for additional dog parks to reduce demand at this location (Reston Association and Fairfax County);

− Relocate the Baron Cameron Dog Park − Establish specific zoning ordinances for installation of dog parks in Fairfax County; and, − Engage a professional licensed acoustical engineer to identify ways to significantly mitigate sound

coming from the dog park which might include reducing the dog park’s elevation in conjunction with installation of a berm and solid 10-15 foot wall.

Item G

Code of Ethics Project Update Mike Sanio, Vice President & Chair of Board Governance Committee

Vice President Sanio will present an update to the Board of Directors on the activities of the Code of Ethics Task Force during the July 28, 2016 regular meeting.

Item H

2016 Capital “Dashboard” & Strategic Capital Project Plan for 2017-2020

Cate L. Fulkerson, Chief Executive Officer Paul Priestly, Capital Project Manager

Chris Schumaker, Aquatics Facility Supervisor

Reston Association – Regular Board Meeting Agenda Item Summary Prepared By/Date: Larry Butler & Sabrina Tadele/July 21, 2016

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ITEM H: 2016 Capital “Dashboard” & Strategic Capital Project Plan for 2017-2020

PRESENTERS: Cate L. Fulkerson, Chief Executive Officer Paul Priestly, Capital Project Manager Chris Schumaker, Aquatics Facility Supervisor

There is no board motion associated with this item.

BACKGROUND Goals 1 and 2 under Optimizing Member Experiences on the CEO’s list of strategic goals for 2016 are:

1. By 1st quarter of 2016, present to the Board a plan to initiate the transformation of RA’s approach to capital projects by developing a systematic project methodology regardless of the size and scope of project.

2. By 2nd quarter of 2016, develop a three year strategic plan for Capital Projects inclusive of detailed tactics to ensure all assets are appropriately maintained, monitored and/or updated on a reasonable and rational rotation as recommended by the Reserve Study.

Since November 2015, the Association’s recreation, maintenance and capital projects teams have been scoping requirements for a new business process system that will enable the Association to better plan, seek bids for, and track major capital projects undertaken annually. This new project planning methodology was presented to the RA Board on March 24, 2016. At this meeting, staff reported on the outcomes of a three-day project management workshop conducted by George Mason University, which included:

• Development of a more refined process utilizing modern project management standards and terminology

• Better alignment of capital projects tracking with financial systems and Board reporting • Improved communication and coordination between staff members

RA’s new capital project management process includes 4 steps:

Reston Association – Regular Board Meeting Agenda Item Summary Prepared By/Date: Larry Butler & Sabrina Tadele/July 21, 2016

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This month, the RA Board will be provided with a “Capital Project Dashboard,” which will confer more useful information related to the status of projects. In addition, staff will present a multi-year strategic Capital Projects plan covering the period between 2017 through 2020 which was developed based on a systematic review of the Association’s recreation facilities. Unlike previous Capital Project budget schedules; this plan will have a broader focus on whole recreation areas such as the entirety of Brown’s Chapel Park as opposed to single elements such as lifeguard chair replacements. In addition, this new process will provide the Board and staff with more detailed scope and costing information in advance of requests for implementation funding. For several projects, this may include additional advance or up-front, planning, design and engineering efforts and those related costs. Such advance efforts will enable staff to develop comprehensively scoped projects and obtain accurate estimates for the Board’s consideration. Attached for the Board’s information and review are the following documents:

1. Graphic summary of the Status of RA’s 2016 Capital Projects 2. 2016 Capital Projects Budget Update 3. 2016 Capital Dashboard 4. Overview of RA’s New Capital Projects Process 5. 2017-2020 Capital Projects Plan

BUDGET IMPACT Budget impact will be specific to each project depending upon the complexity. Overall, the new process will require additional staff time to implement and engagement of third party consultants and contractors. In addition, the new process will result in more accurate cost estimates.

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28 projects have been completed.26* projects are in the scoping or planning stage and have not incurred any costs to date.

4 projects have been started and have incurred some costs.

2* projects have been startedand have incurred some costs but

have been placed on hold.

*Of the 60 projects, 7 are multi-year. Of the 7, 5 are in the scoping or planning stage and 2 have been placed on hold.

Status of RA 2016 Capital Projects (60 Total)Current as of: July 22, 2016

Reflects project status as of July 21, 2016Project

Numbers 2016 Capital Projects 2016 Budget Amount Spent in 2016 Remaining Budget

9601-1612 RA_VMHOST1 $17,510 $0 $17,510 Scope Scope Scheduled9602-1612 Comm Server $15,450 $0 $15,450 Scope Scope Scheduled9603-1612 Large Format Copier $6,000 $5,840 $160 Scope COMPLETE

9604-1637 Asphalt Capping $176,130 $3,396 $172,734 Scope Scheduled

9605-1638 Hook Road Field Renovation [Charter] $50,000 $0 $50,000 Scope Scope Scheduled9606-1638 Hook Road Backstops 1 & 2 [Charter] $37,080 $0 $37,080 Scope Scope Scheduled

9607-1635 Lake Anne Long Dock [Charter] $309,000 $0 $309,000 Planning Scope Scope Scheduled9608-1635 Lake Anne Boat Rental Dock [Charter] $10,300 $0 $10,300 Planning Scope Scope Scheduled

9609-1635 Dredging Lake Anne Long Dock [Charter] $103,000 $0 $103,000 Scope Scope Scope Scheduled9610-1635 Spillway Maintenance $20,600 $21,150 -$550 COMPLETE

9511-1632 CSF Phase 1&2 [Charter] $1,046,021 $59,552 $986,469 Scope HOLD Scheduled

9612-1637 Bridge replacement $41,200 $0 $41,200 Scope Scheduled

9613-1638 The Greens Color Coat $6,056 $0 $6,056 Scope Scope Scheduled9614-1638 Golf Course Island Color Coat $4,326 $0 $4,326 Scope Scope Scheduled

9615-1638 Golf Course Island Parking lot $29,045 $0 $29,045 Scope Scope Scheduled9616-1638 Shadowood Parking Lot Lights $6,180 $0 $6,180 Scope Scope Scheduled9617-1638 Uplands Parking Lot Lights $4,120 $0 $4,120 Scope Scope Scheduled

9618-1638 Pony Barn Upgrades [Charter] $175,000 $22,931 $152,069 Scope HOLD Engineering Permitting

9645-1638 Toro Groundsmaster $64,375 $64,278 $97 COMPLETE9646-1637 Ford 250 Super Cab #141 $40,582 $36,077 $4,505 COMPLETE9647-1637 Ford Ranger #150 $27,707 $23,201 $4,506 COMPLETE9648-1645 Ford 150 #112 $26,059 $23,136 $2,923 COMPLETE9649-1637 Ford F250 #175 $25,956 $23,201 $2,755 COMPLETE9650-1638 Laser Mower Propane $12,875 $8,268 $4,607 COMPLETE9651-1638 Laser Mower Propane $12,875 $8,268 $4,607 COMPLETE9652-1638 Laser Mower Propane $12,875 $8,268 $4,607 COMPLETE

Capital Projects Total $2,405,977 $472,193 $1,933,784 1st quarterPool Base Budgeted Amount $80,000 $71,615 $8,385 2nd quarterBoard Approved New Capital $131,000 $115,337 $15,663 3rd quarter Multi-Year Project

Carry-Forwards $885,999 $296,026 $589,973 4th quarterTOTAL $3,502,976 $955,171 $2,547,805 OVERAGE

COVERED OVERAGE SAVINGS

9619-1642 North Shore Roof Membrane $7,416 $7,154 $262 Scheduled COMPLETE

9641-1642 Autumnwood White Coat, Tile , Coping $48,329 $65,635 -$17,306 Scheduled COMPLETE9642-1642 Tall Oaks Deck Equipment $7,610 $8,303 -$693 Scheduled COMPLETE9643-1642 Lake Newport Shower Water Heater $10,300 $18,000 -$7,700 Scheduled COMPLETE9644-1642 Glade White Coat, Tile , Coping $52,000 $65,536 -$13,536 Scheduled COMPLETE

9620-1642 Lake Thoreau Bathhouse Fixtures and Repair $5,787 $5,787 $0 Scheduled COMPLETE9621-1642 North Hill Interior Painting, Ventilation, and Repairs $8,742 $8,742 $0 Scheduled COMPLETE9622-1642 Glade Spa Heater $5,961 $5,961 $0 Scheduled COMPLETE9623-1642 Lake Newport Wading White Coat, Tile, Coping $12,240 $12,240 $0 Scheduled COMPLETE9624-1642 Glade Main Pool Phase Converter and Motor $8,000 $0 $8,000 Scope Scheduled9625-1642 Pool Base $0 $0 $0OVERAGE 9642-1642 TO Deck Equip- holding funds from base to cover $693 $693OVERAGE 9644-1642 GL whitecoat - holding funds from base to cover $13,186 $13,186OVERAGE 9641-1642 AW whitecoat - holding funds from base to cover $17,306 $17,306OVERAGE 9643-1642 LN water heater - holding funds from base to cover $7,700 $7,700

Pool Base Project Budget Totals $79,615 $71,615Pool Base Budget Amount $80,000 $80,000

Year To Date Balance $385 $8,385

9653-1633 Camps Short Bus 1 $54,000 $54,181 -$181 Scope COMPLETE9654-1633 Camps Short Bus 2 $54,000 $54,181 -$181 Scope COMPLETE9655-1637 Lighting pedestrian, pathway, recreation & community areas $15,000 $0 $15,000 Planning Planning Planning9656-1638 Roadway Pilot Project Equipment $8,000 $6,975 $1,025 COMPLETE

Total Budget Board Approved New Capital $131,000 $115,337 $15,663

9512-1537 Bridge # 82 $24,200 $30,879 -$6,679 Scope Scheduled COMPLETE9513-1537 Bridge # 83 $24,200 $31,570 -$7,370 Scope Scheduled COMPLETE9405-1437 Covered Bridge #8 Siding and Decking $15,820 $435 $15,385 Planning9518-1535 Lake Anne Dredging $181,932 $44,921 $137,011 Scope Scope Permitting9508-1538 Hunters Woods Park Parking Lot $57,825 $0 $57,825 Scope Scheduled9510-1538 North Hills Pool Parking Lot $17,649 $0 $17,649 Scope Scheduled9509-1538 North Hills Park Road $80,658 $0 $80,658 Scope Scheduled9308-1337 Fannie Mae Sidewalk $34,200 $0 $34,200 Planning Scope Scheduled9206-1237 Twin Branches Sidewalk $10,641 $0 $10,641 Planning Planning To be done by FFX9410-1438 Pony Barn Pavilion (Planned Concept funds) $9,420 $0 $9,420 Planning9553-1542 Lake Anne Fountain Activator $6,000 $5,260 $740 COMPLETE9554-1542 Lake Thoreau Pool building Shower Tile and Partitions $16,000 $16,634 -$634 Scheduled COMPLETE9530-1542 North Hills Exterior Lighting $22,300 $22,300 $0 Scheduled COMPLETE9556-1519 Time and Attendance Time Clock Solution $39,238 $28,331 $10,907 Scheduled9560-1512 FiOS Connectivity - Nature House $20,000 $0 $20,000 Scheduled9460-1437 Hunters Woods Pathway Lighting $124,916 $0 $124,916 Scope9457-1411 Member Experience Technology Upgrade $201,000 $115,696 $85,304 Scheduled

Total Budget Carry-Forwards $885,999 $296,026 $589,973

9657-1631 Nature House Stain (Friends of Reston Funds) $0 $0 $0 Scope Planning Scheduled9658-1631 Nature House Parking Lot & Lights (Friends of Reston Funds) $0 $0 $0 Scope Planning Scheduled9562-1541 Reston Lake House $689,000 $527,520 $161,480 Scheduled Scheduled COMPLETE

Total Budget Add-On $689,000 $527,520 $161,480

June 30, 20162016 CAPITAL PROJECTS BOARD DASHBOARD

Project Number

Project Number

Pool Buildings

Swimming Pools2016 Swimming Pools

2016 Pool Buildings 2016 Budget Amount Spent in 2016 Remaining Budget

2016 Budget Amount Spent in 2016 Remaining Budget

Ponds and Dams

CSF

Special Projects

Carry Forwards

Pool Base

Board Approved new Capital

Vehicles and Equipment

Color Codes

Pool base is defined as a capital line budget to provide funding for unanticipated costs associated with necessary repair items noted

during winter and spring inspections as well as mid‐season emergency repairs

2016Administration

Asphalt Trails

Ball Fields

Boat Docks

Administration

Asphalt Trails

Ball Fields

Boat Docks

Lakes Ponds and Dams

CSF

Foot Bridge Replacement

Multipurpose Courts

Parking Lots

Pavilions and Arbors

Project Number Board Approved New Capital

Project Number Amount Spent in 2016 Remaining Budget

2016 Budget Amount Spent in 2016 Remaining Budget

2016 Pool Base 2016 Budget

Project Number Carry-Forwards 2016 Budget Amount Spent in 2016 Remaining Budget

2016 BudgetProject Number Special Projects Amount Spent in 2016 Remaining Budget

Foot Bridge Replacement

Multipurpose Courts

Parking Lots

Pavilions and Arbors

Vehicles and Equipment

Green text denotes project is complete. Red text denotes project deferred to future years. Purple text denotes project moved to Operations.

PROJECT DESCRIPTION (Reflects project status as of July 21, 2016) Approved Budget Cost Current Projected Cost F/(U) VarianceCosts Incurred through 6‐

30‐2016Remaining Budget Deferred Budget

38,960$ 38,960$ ‐$ 5,840$ 33,120$ ‐$ RA‐VMHOST1 ‐ (Researching vendors and quotes , scheduled for third quarter purchase).

17,510 17,510 ‐ ‐ 17,510

COMM Server (Drobo or other for media management) ‐ (Researching vendors and quotes , scheduled for third quarter purchase).

15,450 15,450 ‐ ‐ 15,450

Large Format Copier ‐ (Project Complete). 6,000 6,000 ‐ 5,840 160 176,130$ 176,130$ ‐$ 3,396$ 172,734$ ‐$

Overlay with 1.5" asphalt wearing course ‐ (Current Costs spent on Pathway Backfill. Final scoping underway, work scheduled for third quarter).

176,130 176,130 ‐ 3,396 172,734

Ballfields Total 87,080$ 87,080$ ‐$ ‐$ 87,080$ ‐$ Hook Road Ball field Renovation (2 fields) ‐ (Being considered for full facility upgrades).

50,000 50,000 ‐ ‐ 50,000

Hook Road Backstops 1&2 ‐ (Being considered for full facility upgrades). $37,080 37,080$ ‐ ‐ $37,080

Boat Docks Total 319,300$ 319,300$ ‐$ ‐$ 319,300$ ‐$ Lake Anne Long Dock ‐ Overall Replacement ‐ (Lake Anne Charter level Project, projected construction start fourth quarter).

309,000 309,000 ‐ ‐ 309,000

Lake Anne Boat Rental dock and float ‐ re‐deck ‐ (Lake Anne Charter level Project, projected construction start fourth quarter).

10,300 10,300 ‐ ‐ 10,300

Lakes, Ponds and Dams Total 123,600$ 123,600$ ‐$ 21,150$ 102,450$ ‐$ Dredging of outfall under Lake Anne Dock ‐ (Lake Anne Charter level Project, projected construction start fourth quarter).

103,000 103,000 ‐ ‐ 103,000

Spillway Maintenance ‐ (Project Complete). 20,600 20,600 ‐ 21,150 (550)Central Services Facility Total 1,046,021$ 1,046,021$ ‐$ 59,552$ 986,469$ ‐$

Fully Scoped ‐ Phase 1 and 2 of 3 ‐ (Project kick‐off meeting complete, contractors hired for the architecture and engineering, construction start scheduled for third quarter). Per CEO project put on hold at this time.

1,046,021 1,046,021 ‐ 59,552 986,469

Foot Bridge Replacement 41,200$ 41,200$ ‐$ ‐$ 41,200$ ‐$

Foot Bridges, AASHTO compliant ‐ (Project scheduled for fourth quarter). 41,200 41,200 ‐ ‐ 41,200

Multi‐Purpose Courts Total 10,382$ 10,382$ ‐$ ‐$ 10,382$ ‐$

The Greens Color Coat ‐ (Project scheduled for third quarter). 6,056 6,056 ‐ ‐ 6,056 Golf Course Island (GCI) Color Coat ‐ (Funds for GCI to be used to complete colts brook Multi Purpose Court due to large crack from winter weather. Project scheduled for third quarter).

4,326 4,326 ‐ ‐ 4,326

Parking and Rv Lots Total 39,345$ 39,345$ ‐$ ‐$ 39,345$ ‐$

Golf Course Island Pool ‐ (Being considered for full facility upgrades). 29,045 29,045 ‐ ‐ 29,045 Shadowood Parking Lot Lights ‐ (Project scheduled for third quarter). 6,180 6,180 ‐ ‐ 6,180 Uplands Parking Lot Lights ‐ (Project scheduled for third quarter). 4,120 4,120 ‐ ‐ 4,120

Pavilions and Arbors Total 175,000$ 175,000$ ‐$ 22,931$ 152,069$ ‐$ Pony Barn ‐ (Project started, engineer engaged to complete the permit process). Per CEO project put on hold at this time.

175,000 175,000 ‐ 22,931 152,069

Pool Buildings Total 87,416$ 87,416$ ‐$ 78,769$ 8,647$ ‐$

North Shore Roof (membrane) ‐ (Project complete). 7,416 7,416 ‐ 7,154 262 Pool Base ‐ (Various Projects and overages of projects coming out of pool base).

80,000 80,000 ‐ 71,615 8,385

Swimming Pools Total 118,239$ 118,239$ ‐$ 157,474$ (39,235)$ ‐$ Autumnwood White Coat / Tile / Coping ‐ (Project Complete, overage

taken from pool base).48,329 48,329 ‐ 65,635 (17,306)

Tall Oaks Deck Equipment ‐ (Project Complete, overage taken from pool

base).7,610 7,610 ‐ 8,303 (693)

Lake Newport Shower Water Heater ‐ (Project Complete, overage taken

from pool base).10,300 10,300 ‐ 18,000 (7,700)

Glade White Coat / Tile / Coping ‐ (Project Complete, overage taken

from pool base).52,000 52,000 ‐ 65,536 (13,536)

Vehicles and Equipment Total 223,304$ 223,304$ ‐$ 194,696$ 28,608$ ‐$

Toro Groundsmaster ‐ (Replaced with Toro Groundmaster). 64,375 64,375 ‐ 64,278 97 FORD 250 SUPER CAB #141 ‐ (Replaced with FORD F250 Super Cab). 40,582 40,582 ‐ 36,077 4,505 FORD RANGER #150 ‐ (Replaced with Toyota Tacoma‐2016‐SR 4X2‐CAB). 27,707 27,707 ‐ 23,201 4,506 FORD F150 #112 ‐ (Replaced with FORD F150). 26,059 26,059 ‐ 23,136 2,923 FORD F 250 #175 ‐ (Replaced with Toyota Tacoma‐2016‐SR 4X2‐CAB). 25,956 25,956 ‐ 23,201 2,755 Lazer Mower ‐ Propane ‐ (Replaced with Lazer E‐60 KOH mowers). 12,875 12,875 ‐ 8,268 4,607 Lazer Mower ‐ Propane ‐ (Replaced with Lazer E‐60 KOH mowers). 12,875 12,875 ‐ 8,268 4,607 Lazer Mower ‐ Propane ‐ (Replaced with Lazer E‐60 KOH mowers). 12,875 12,875 ‐ 8,268 4,607

New Capital 131,000$ 131,000$ ‐$ 115,337$ 15,663$ ‐$

Camps Short Bus 1 ‐ (Project Complete). 54,000 54,000 ‐ 54,181 (181)Camps Short Bus 2 ‐ (Project Complete). 54,000 54,000 ‐ 54,181 (181)Lighting pedestrian, pathway, recreation & community areas (Reston Lighting Plan consultation).

15,000 15,000 ‐ ‐ 15,000

Roadway Pilot Project Equipment ‐ (Trailer Purchased). 8,000 8,000 ‐ 6,975 1,025 2015 Carryforwards * 885,998$ 885,998$ ‐$ 296,026$ 589,972$ ‐$

Bridges ‐ Bridges (2) ‐ (Project Complete). 48,400 48,400 ‐ 62,449 (14,049)

Bridges ‐ Covered Bridge #8 Siding and Decking ‐ (Inspection complete, currently vetting contractors, scheduled for fourth quarter).

15,820 15,820 ‐ 435 15,385

Lakes, Ponds & Dams ‐ Lake Anne Dredging (Planning for Lake Newport underway. Butler Pond sediment removal is complete).

181,932 181,932 ‐ 44,921 137,010

Pathways & Parking Lots ‐ Hunters Woods Park Parking Lot‐ (Project scheduled for third quarter). 57,825 57,825 ‐ ‐ 57,825

Pathways & Parking Lots ‐ North Hills Pool Parking Lot ‐ (Project scheduled for third quarter). 17,649 17,649 ‐ ‐ 17,649

Pathways & Parking Lots ‐ North Hills Park Road ‐ (Project scheduled for third quarter). 80,658 80,658 ‐ ‐ 80,658

Pathways & Parking Lots ‐ Fannie Mae Sidewalk ‐ (Currently waiting for VDOT approvals, expected to be completed in third quarter). 34,200 34,200 ‐ ‐ 34,200

Pathways & Parking Lots ‐ Twin Branches Sidewalk ‐ (Being considered as a county project for connectivity to the Silver Line). 10,641 10,641 ‐ ‐ 10,641

Recreation Areas ‐ Pony Barn Pavilion ‐ (Project started, civil design work underway). Per CEO project put on hold at this time.

9,420 9,420 ‐ ‐ 9,420

Pools ‐ Lake Anne Fountain Activator ‐ (Project Complete). 6,000 6,000 ‐ 5,260 740 Pools ‐ Lake Thoreau Pool building Shower Tile and Partitions ‐ (Project

Complete).16,000 16,000 ‐ 16,634 (634)

Pools ‐ North Hills Exterior Lighting ‐ (Project complete). 22,300 22,300 ‐ 22,300 ‐ New Capital ‐ Time and Attendance Time Clock Solution ‐ (Project

Complete).39,238 39,238 ‐ 28,331 10,907

New Capital ‐ FiOS Connectivity ‐ Nature House ‐ (Easement documentation completed, now sent to Verizon. Waiting for easement acceptance from Verizon, Verizon strike has had an impact on timing).

20,000 20,000 ‐ ‐ 20,000

2014 CF ‐ Hunters Woods Pathway Lighting ‐ (Senior leadership exploring opportunities to be funded by community resources). 124,916 124,916 ‐ ‐ 124,916

Member Experience Technology Upgrade ‐ (Project underway, initial training and configuration meetings complete, majority of Equipment Purchased).

201,000 201,000 ‐ 115,696 85,304

$ 2,485,977 $ 2,485,977 $ ‐ $ 543,808 $ 1,942,170 $ ‐

131,000 131,000 ‐ 115,337 15,663 ‐

Total Budgeted 2016 Capital Expenditures 2,616,977 2,616,977 ‐ 659,145 1,957,833 ‐

Total 2015 Carry Forwards 885,998 885,998 ‐ 296,026 589,972 ‐

$ 3,502,975 $ 3,502,975 $ ‐ $ 955,171 $ 2,547,805 $ ‐

OTHER PROJECTS ‐ NOT INCLUDED IN LISTING ABOVE

$ 105,607 $ 105,607 $ ‐ $ 79,708 $ 25,899

$ 689,000 $ 687,131 $ 1,869 $ 527,520 $ 161,480

$ 3,112,437 $ 3,112,437 $ ‐ $ 910,250 $ 2,281,895

* 2015 Carry Forwards: Approved Budget Cost = budgeted cost less cost incurred to date; Current Projected Cost = projected cost less cost incurred through December 2015.

June 30, 2016

Administrative Equipment Total

Asphalt Trails Total

1 ‐ Document Management Expensed in Operating Per 2016 Board Transfer ‐ Not

2 ‐ Lake House Renovations Per Purchase ProForma ‐ Not included in listing above.

TOTAL 2016 CAPITAL EXPENDITURES excluding, DOC MANAGEMENT and DREDGING.

Total 2016 Capital Expenditures

2016 CAPITAL PROJECTS BUDGET UPDATE

Total 2016 RRRF Capital Expenditures

Total 2016 New Capital Expenditures

DRAFT Reston Association 2017 – 2020 Capital Projects Plan July 2016

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DRAFT 2017 – 2020 Capital Projects Plan As part of RA’s revised capital projects process, RA staff is taking a long-range (3 to 5 year) look at upcoming projects on a facility-by-facility basis. This new strategic review method will enable the Association to more adequately address the maintenance, repair and in some cases, improvement needs, of whole facilities rather than the individual assets located there. The attached document is a summation of the Association’s first multi-year strategic Capital Projects plan covering the period between 2017 through 2020. The plan was developed based on a systematic review of the Association’s recreation facilities. In addition, this long-range Plan will provide the Board and staff with detailed scope and costing information in advance of requests for implementation funding. For several projects, this will include advance planning, design and engineering resources, which will enable staff to develop comprehensively scoped projects to provide accurate estimates for the Board’s consideration. The first three projects in this list recognize this new process, shown below, and the red arrow indicates where on this process continuum these three projects fall.


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The projects below were are chosen based upon the forecasted spending from the 2014 Reserve Study, as well as the condition of the individual assets on the site. Project District Brown’s Chapel Park Planning and Design North Point Autumnwood Recreation Area North Point Temporary Road Picnic Pavilion Lake Anne/Tall Oaks Hook Road Recreation Area Planning and Design Lake Anne/Tall Oaks Golf Course Island Recreation Area Lake Anne/Tall Oaks Lake Anne Dock Replacement and Under Dock Dredging Lake Anne/Tall Oaks Lake Audubon Pool and Boat Ramp Area South Lakes Lake Thoreau Pool Renovations Planning South Lakes Shadowood Recreation Area (Pool and Tennis) Hunters Woods/Dogwood Multiple Lake Dredging Projects

North Point, Lake Anne/Tall Oaks, and South Lakes Districts

Highlighting: Staff recommends the inclusion of funding in the 2017 Capital Projects Budget for the development of conceptual renovation plans for the three highlighted projects. The combined total for the planning and design dollars for these three projects is $95,000.


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Capital Project 1: Brown’s Chapel Park Planning and Design (North Point District) Between 2017 and 2020 the Reserve Study forecasts approximately $111,463 in expenditures at Brown’s Chapel Park, including ballfield fencing, renovations to the Chapel building, pavilion, and multi-purpose courts. This site is the home base for the largest RA Camp program and with the addition of Lake House to RA’s facility portfolio staff believes a comprehensive look at Brown’s Chapel Park is warranted to align the use of the Chapel and Lake House. The park, at approximately 40 years old, has matured and, outside of the ballfield and Chapel building, has had little renovation to the grounds in that span of time, including but not limited to stormwater drainage/management and accessibility/connectivity. As it is a key responsibility of the Parks & Recreation Advisory Committee (PRAC) to prioritize funding for capital improvements, staff would like to collaborate with PRAC in 2017 to develop recommendations for the Board’s consideration to improve the park’s visual appearance, connectivity, and user experiences. As such, staff recommends the inclusion of $35,000 in the 2017 Capital Projects Budget to develop conceptual renovation plans.

Freedom Grove

Browns Chapel

Lake House

Multi-Purpose Court

Lake Newport Tennis

Dock

Pavilion & Concession Tot Lot


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Capital Project 2: Hook Road Recreation Area Planning and Design (Lake Anne/Tall Oaks District) Between 2016 and 2020 the Reserve Study forecasts approximately $122,959 in expenditures at the Hook Road Recreation Area, including ballfield repairs, backstops and other smaller repairs to courts and a pergola. Because of the interest in this popular facility by a number of users groups (baseball, soccer, tennis) RA staff have been approached about improvements and changes to facility, including adding dugouts, small storage and a permanent bathroom facility, and other upgrades for safety and playability. As it is a key responsibility of the Parks & Recreation Advisory Committee (PRAC) to prioritize funding for capital improvements, staff would like to collaborate with PRAC in 2017 to develop recommendations for the Board’s consideration to improve the park’s facilities and user experiences, in direct coordination with the user groups and surrounding community. As such, staff recommends the inclusion of $25,000 in the 2017 Capital Projects Budget to develop conceptual renovation plans.

Pavilion

Portable Restroom Potty

Multi-Purpose Court


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Capital Project 3: Lake Thoreau Pool Renovations Planning (South Lakes District) Between 2018 and 2020 the Reserve Study forecasts approximately $642,184 in expenditures at the Lake Thoreau Pool facility, including a new gunite shell, major retaining wall replacement, as well as a number of bathhouse renovations. Due to the popularity of this 37-year old facility and its unique, though small, site location adjacent to the lake, RA staff believes a review of possible maintenance, renovation and upgrade options is warranted. This is also one of closest pools to much of the new redevelopment near the Wiehle-Reston East Metro station. As it is a key responsibility of the Parks & Recreation Advisory Committee (PRAC) to prioritize funding for capital improvements, staff would like to collaborate with PRAC in 2017 to develop recommendations for the Board’s consideration to improve the pool’s functional capabilities and possible enhancements for the community. This would result in moving some projected 2018 funds into 2019 or 2020, when staff would anticipate implementation of those changes that were fully scoped and vetted through the community and PRAC. As such, staff recommends the inclusion of $35,000 in the 2017 Capital Projects Budget to develop conceptual renovation plans.

Dock


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Capital Project 4: Autumnwood Recreation Area (North Point District) Between 2018 and 2020 the Reserve Study forecasts approximately $574,994 in expenditures at the Autumnwood Recreation Area, with the majority of those expenditures for major pool renovations. It also includes work on the tennis courts and multi-purpose court. Autumnwood Recreation Area is a full-service park, with multiple facilities and pathways at one destination location. The park and pool were put into service in 1990. Due to the size of the park and the projected expenditures, RA staff will be requesting funds through the 2018 budget development process to take a holistic look at the park to determine what changes and improvements would add the most value to the community. This would result in moving some projected 2018 funds into 2019 or 2020, when staff would anticipate implementation of those changes that were fully scoped and vetted through the community and PRAC.

Tot Lot

Multi-Purpose Court

Wetlands


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Capital Project 5: Golf Course Island Recreation Area (Lake Anne/Tall Oaks District) Between 2018 and 2020 the Reserve Study forecasts approximately $88,993 in expenditures at Golf Course Island Recreation area, with the majority of those expenditures for pool renovations, including bathhouse upgrades and parking lot resurfacing. RA staff has identified a number of potential changes to improve the use of the overall site, including accessibility upgrades. Prior to commencing these upgrades staff anticipates requesting $25,000 in planning and design funds in the 2018 capital budget to develop plans, which would include changing the parking lot for better accessibility.

Pavilion

Multi-Purpose Court

Playground/Tot Lot


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Capital Project 6: Lake Anne Dock Replacement & Dock Dredging (Lake Anne/Tall Oaks District) Between 2016 and 2020 the Reserve Study forecasts approximately $871,275 in expenditures for replacement of the 52-year old 400-foot long dock at Lake Anne Plaza, removing the sediment from under the dock, as well as replacing the rental dock and dredging the Lake Anne Canal and Hickory Cluster Pond. Staff is currently scoping the dock replacement and under dock dredging, while working with Lake Anne Plaza stakeholders on possible design and scope changes to more fully activate Lake Anne Plaza. Staff is also doing further inspections to determine the condition of the submerged dock elements to determine if whether less than full replacement could be an option to consider.

Dock

Canal

Hickory Pond


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Capital Project 7: Lake Audubon Pool and Boat Ramp Area (South Lakes District) Between 2017 and 2020 the Reserve Study forecasts approximately $885,738 in expenditures for the Lake Audubon Pool, boat ramp and lake dredging. The pool, which was put into service in 1985, is scheduled for some interior renovations. The boat ramp, while scheduled for replacement in 2019, should not be done before the next scheduled dredging project in 2018. The Lake Audubon boat ramp is one of RA’s busiest facilities due to the lake access, scenery and events that take place there. Staff is considering renovations to the site to be more accommodating to the users, including providing bathroom access at the pool during hours the pool is closed (also for extended season usage early April into November) – not unlike other pool facilities located near tennis courts. RA staff will be requesting funds through the 2018 budget development process to take a holistic look at the facilities here to determine what changes and improvements would add the most value to the community. This may result in moving some projected 2018 funds into 2019 or 2020, when staff would anticipate implementation of those changes that were fully scoped and vetted through the community and PRAC.

Boat Ramp


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Capital Project 8: Shadowood Recreation Area (Hunters Woods/Dogwood District) Between 2017 and 2020 the Reserve Study forecasts approximately $124,699 in expenditures for the Shadowood Recreation area, including renovations to the pool and tennis courts. The nearly 40-year old pool is RA’s least visited pool facility. Additionally, the pool facility is quite shaded and oddly shaped such that no lap swimming can take place. Working with the local community and PRAC, and perhaps a working group, RA staff wants to explore other aquatic facility options for the facility, including reconfiguring the pool, removing the pool and replacing it with a splash pool or a spray pad, as well as other necessary changes that might be required for those types of installations. Staff believes a reconfigured pool would be much more attractive to the broader community and add a different type of amenity to our suite of aquatics facilities. In addition, the tennis community has expressed an interest in bathroom access to this facility during hours the pool is not open. RA staff will be requesting funds through the 2018 budget development process to take a holistic look at the facilities here to determine what changes and improvements would add the most value to the community. This may result in moving some projected 2018 funds into 2019 or 2020, when staff would anticipate implementation of those changes that were fully scoped and vetted through the community and PRAC.


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Capital Project 9: Temporary Road Picnic Pavilion (Lake Anne/Tall Oaks District) Between 2019 and 2020 the Reserve Study forecasts approximately $25,119 in expenditures for the Temporary Road Picnic Pavilion, including its parking lot. This facility, which is centrally located and very close to Reston Town Center, sits on approximately 2.1 acres of land with canopy of large trees, some of which are the oldest in Reston. As a popular rental facility, in part due to the large play area that accompanies the pavilion, RA staff believes creating better accessibility, bringing power to the site, upgrade to the playground features and including permanent bathrooms, would create a significant increase in both casual and rental use. RA staff will be requesting funds through the 2018 budget development process to take a holistic look at the facility to determine what changes and improvements would add the most value to the community. This may result in moving some projected 2019 funds into 2020 or 2021, when staff would anticipate implementation of those changes that were fully scoped and vetted through the community and PRAC

Pavilion

Swings

Portable Restroom


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Capital Project 10: Multiple Lake Dredging Projects (North Point, Lake Anne/Tall Oaks & South Lakes Districts) One of RA’s most visible and expensive periodic maintenance functions is lake and pond dredging. Between 2016 and 2020 the Reserve Study forecasts approximately $1,799,622 in expenditures for dredging projects. Not unlike the recent (2015) Lake Anne dredging project, RA was able to utilize a close disposal site – a quarry on the west side of Herndon near Route 28. This disposal site, while requiring a tipping fee per truckload, reduces transportation costs because of its close proximity. The quarry may be available for disposal through 2019 or 2020, depending upon how quickly they receive the nearly 5-million cubic yards of material they are seeking. With the forecasted dredging projects RA staff will be investigating if, and how, two or more dredging projects can be bid and scheduled together. There are economies of scale in that mobilization (and de-mobilization) of the major equipment required to and from Reston is over $90,000. By joining projects, and using the close disposal site, staff may be able to save tens of thousands of dollars.


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Item I

Update on 2016 Lake House Operating & Capital Budgets Cate L. Fulkerson, Chief Executive Officer

During its meeting of May 26, 2017, the Reston Association Board directed CEO Fulkerson to provide monthly financial updates on the operation of the Lake House. During its meeting of June 23, 2016, the Reston Association Board directed the CEO to come back to the Board on July 28, 2016 with June 2016 Financial data identifying the remaining balance of $30,000 required to complete the mitigation of the Lake House cost renovation overages. In addition, the Board requested staff to provide data as to which districts the users of the Lake House reside. See attached documents relating to the June 2016 financials for the Lake House, the proposed final $30,000 mitigation on the Lake House interior renovation over run, and the requested user base statistics.

Description Jan‐16 Feb‐16 Mar‐16 Apr‐16 May‐16 Jun‐16 Jul‐16 Aug‐16 Sep‐16 Oct‐16 Nov‐16 Dec‐16 2016 Budget

DONATIONS ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ AFTER SCHOOL PROGRAM ‐ ‐ ‐ ‐ 6,180.00 395.00 ‐ 15,798.00 22,373.00 22,373.00 22,373.00 22,373.00 111,865 ADULT GENERAL PROGRAMMING ‐ ‐ ‐ ‐ 800.00 900.00 1,700 HEALTH AND WELLNESS CLASSES ‐ ‐ ‐ ‐ ‐ ‐ 1,440.00 1,440.00 4,140.00 3,216.00 4,716.00 2,040.00 16,992 CORPORATE AND COMMUNITY RENTAL ‐ ‐ ‐ ‐ ‐ ‐ 2,300.00 2,300.00 4,175.00 4,175.00 3,650.00 3,650.00 20,250 WEDDINGS AND CELEBRATIONS ‐ ‐ ‐ ‐ 1,600.00 1,600.00 3,000.00 3,000.00 1,600.00 1,600.00 12,400 CHILDRENS GENERAL PROGRAMMING ‐ ‐ ‐ ‐ ‐ 500.00 650.00 600.00 750.00 2,500 CAMP ** ‐ ‐ ‐ ‐ ‐ 12,988.00 2,000.00 3,000.00 300.00 ‐ 3,000.00 4,350.00 25,638 EXTENDED CARE ‐ ‐ ‐ ‐ ‐ ‐ 1,000.00 1,000.00 ‐ ‐ ‐ ‐ 2,000 CONTRA ‐ REVENUE DISCOUNTS ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ CONTRA REVENUE ‐ SCHOLARHIPS‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ (200.00) ‐ ‐ ‐ ‐ (200) PARTIAL REFUND/SALES RETURNS ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ Total Revenue ‐ ‐ ‐ ‐ 6,180.00 13,383.00 8,340.00 24,938.00 34,488.00 34,214.00 36,839.00 34,763.00 193,145

INCIDENTAL LABOR ‐ ‐ ‐ ‐ ‐ ‐ 2,066.40 966.00 1,369.20 1,369.20 1,369.20 1,369.20 8,509 RECREATIONAL SUPPLIES ‐ ‐ ‐ ‐ ‐ ‐ 1,760.00 880.00 880.00 880.00 880.00 880.00 6,160 PROGRAM SUPPLIES ‐ ‐ ‐ ‐ ‐ ‐ 400.00 200.00 200.00 200.00 200.00 200.00 1,400 REFRESHMENT SUPPLIES ‐ ‐ ‐ ‐ 300.00 300.00 300.00 300.00 300.00 300.00 1,800 STAFF UNIFORMS ‐ ‐ ‐ ‐ ‐ ‐ 500.00 ‐ 300.00 ‐ ‐ ‐ 800 SEASONAL EMPLOYEES ‐ ‐ ‐ ‐ ‐ 813.75 813.75 7,721.25 7,451.25 7,528.75 $12,538.75 36,868 SALARIES AND WAGES ‐ ‐ ‐ ‐ ‐ $4,166.66 $4,166.66 $4,166.66 $4,166.66 $4,166.66 $4,166.66 25,000 SALARIES (PT ‐ YEAR ROUND) ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 4,520.00 4,520.00 4,520.00 4,520.00 18,080 RETIREMENT CONTRIBUTIONS ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ FSOC & FMED EMPLOYERS SHARE ‐ ‐ ‐ ‐ ‐ ‐ 381.00 381.00 1,255.21 1,234.55 1,240.48 1,623.74 6,116 FUTA ‐ ‐ ‐ ‐ ‐ 4.88 4.88 71.08 69.46 69.92 104.78 325 SUTA ‐ ‐ ‐ ‐ ‐ 11.15 11.15 162.29 158.59 159.65 239.25 742 DENTAL INSURANCE ‐ ‐ ‐ ‐ ‐ ‐ 83.33 83.33 124.01 124.01 124.01 124.01 663 HEALTH INSURANCE ‐ ‐ ‐ ‐ ‐ ‐ 708.33 708.33 1,054.11 1,054.11 1,054.11 1,054.11 5,633 LIFE & DISABILITY INSURANCE ‐ ‐ ‐ ‐ ‐ ‐ 41.67 41.67 62.01 62.01 62.01 62.01 331 WORKERS COMPENSATION ‐ ‐ ‐ ‐ ‐ ‐ 147.42 147.42 485.67 477.68 479.98 628.27 2,366 LICENSES ‐ ‐ ‐ ‐ ‐ ‐ ‐ 105.00 ‐ ‐ ‐ ‐ 105 VEHICLE ‐ GAS AND DIESEL FUEL ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 700.00 700.00 700.00 700.00 2,800 STAFF TRAINING AND DEVELOPMENT ‐ ‐ ‐ ‐ ‐ ‐ ‐ 750.00 ‐ ‐ ‐ ‐ 750 Total Programming Expenses ‐ ‐ ‐ ‐ ‐ ‐ 11,384.59 9,559.19 23,371.49 22,767.52 22,854.77 28,510.78 118,448

MAINTENANCE CONTRACTS ‐ ‐ ‐ ‐ ‐ ‐ 1,387.00 600.00 787.00 600.00 600.00 787.00 4,761 INTERNET SERVICES ‐ ‐ ‐ ‐ ‐ ‐ 220.00 110.00 110.00 110.00 110.00 110.00 770 FURNITURE & FIXTURES ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 5,000.00 5,000 LIABILITY INSURANCE 58.33 58.33 58.33 58.33 58.33 62.97 58.33 58.34 58.34 58.34 58.34 58.33 705 PROPERTY INSURANCE 66.67 66.67 66.67 66.67 66.67 67.29 66.67 66.66 66.66 66.66 66.66 66.67 801 HOUSEHOLD & JANITORIAL SUPPLIES ‐ ‐ ‐ ‐ ‐ ‐ 1,560.00 60.00 60.00 60.00 60.00 60.00 1,860 FIRST AID KITS ‐ 176.94 ‐ ‐ ‐ ‐ 100.00 ‐ 100.00 ‐ ‐ ‐ 377 BUILDING REPAIR AND MAINTENANCE ‐ ‐ ‐ ‐ ‐ 600.00 100.00 100.00 100.00 100.00 100.00 1,100 PRINTING ‐ FORMS, CHECKS, LETTERHEAD, STATIONERY ‐ ‐ ‐ ‐ ‐ 1,200.00 ‐ ‐ ‐ ‐ 300.00 1,500 EQUIPMENT REPAIR & MAINTENANCE ‐ 294.68 ‐ ‐ ‐ ‐ 1,500.00 500.00 ‐ ‐ ‐ 2,295 LANDSCAPING REPAIR & MAINTENANCE ‐ ‐ ‐ 2,041.98 ‐ 2,921.36 3,036.66 ‐ ‐ 2,000.00 2,500.00 277.00 12,777 PEST CONTROL ‐ ‐ ‐ ‐ ‐ 265.25 ‐ 265.25 ‐ ‐ 265.25 796 FIRE MARSHALL ‐ ‐ ‐ ‐ ‐ ‐ 200.00 ‐ ‐ ‐ ‐ ‐ 200 PLUMBING ‐ FACILITY REPAIR & MAINTENANCE ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ REAL ESTATE TAXES ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 19,500.00 ‐ ‐ 19,500 ELECTRIC ‐ ‐ 451.43 ‐ 190.16 95.59 1,814.25 600.00 600.00 600.00 600.00 600.00 5,551 GAS 801.21 346.54 362.45 136.47 23.48 21.30 105.22 50.00 100.00 203.52 203.52 203.52 2,557 TELEPHONE ‐ ‐ ‐ ‐ ‐ ‐ 200.00 100.00 100.00 100.00 100.00 100.00 700 DUMPSTER ‐ ‐ ‐ ‐ ‐ ‐ 200.00 200.00 ‐ 400 WATER ‐ ‐ 162.40 ‐ 127.80 ‐ 72.20 ‐ 200.00 ‐ 200.00 ‐ 762 Total "Existence Cost" Expenses 926.21 943.16 1,101.28 2,303.45 466.44 3,168.51 12,385.58 2,445.00 2,547.25 23,398.52 4,798.52 7,927.77 62,412

INTEREST PORTION 7,533.02 7,510.80 7,005.39 7,464.79 7,202.30 7,419.21 7,158.07 7,373.38 7,350.70 7,091.59 7,304.48 7,046.71 87,460 PRINCIPAL PORTION 7,700.03 7,722.25 8,227.66 7,768.26 8,030.75 7,813.84 8,074.98 7,859.67 7,882.35 8,141.46 7,928.57 8,186.34 95,336 Loan Payment 15,233.05 15,233.05 15,233.05 15,233.05 15,233.05 15,233.05 15,233.05 15,233.05 15,233.05 15,233.05 15,233.05 15,233.05 182,796

CONSTRUCTION AND RENOVATION ‐ EXTERNAL

CONSTRUCTION ‐ GENERAL CONTRACTOR ‐ 32,568.43 ‐ ‐ 9,042.68 ‐ 1,975.32 ‐ ‐ ‐ ‐ ‐ 43,586

‐ Exterior Not covered by $275,000 Escrow ‐ 32,568.43 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 32,568 ‐ Property Park Concept Planning ‐ ‐ ‐ ‐ 9,042.68 ‐ 1,975.32 ‐ ‐ ‐ ‐ ‐ 11,018 CONSTRUCTION AND RENOVATION ‐ INTERNAL

CONSULTANTS ‐ 16,111.56 ‐ 20,604.68 ‐ 23,229.33 15,848.13 11,740.00 ‐ ‐ ‐ ‐ 87,534

‐ Project Management ‐ 6,429.00 ‐ 13,465.36 ‐ 6,487.52 ‐ ‐ ‐ ‐ ‐ ‐ 26,382 ‐ AE Reimbursables ‐ ‐ ‐ ‐ ‐ ‐ 2,940.12 790.00 ‐ ‐ ‐ ‐ 3,730 ‐ Architectural (Includes MEP Engineer) ‐ 9,682.56 ‐ 1,719.32 ‐ 14,096.81 1,678.01 ‐ ‐ ‐ ‐ ‐ 27,177 ‐ PEER Review ‐ ‐ ‐ 1,875.00 ‐ 625.00 700.00 ‐ ‐ ‐ ‐ ‐ 3,200 ‐ LEED Consultant ‐ ‐ ‐ 3,545.00 ‐ 2,020.00 8,030.00 10,950.00 ‐ ‐ ‐ ‐ 24,545 ‐ LEED PEER Review ‐ ‐ ‐ ‐ ‐ ‐ 2,500.00 ‐ ‐ ‐ ‐ ‐ 2,500 PERMITS AND EXPEDITING FEES ‐ 3,075.00 2,854.76 704.15 ‐ ‐ 216.00 ‐ ‐ ‐ ‐ ‐ 6,850

‐ Permit Expeditor ‐ ‐ 1,975.10 ‐ ‐ ‐ 216.00 ‐ ‐ ‐ ‐ ‐ 2,191 ‐ Permit Fees ‐ 3,075.00 879.66 704.15 ‐ ‐ ‐ ‐ ‐ ‐ ‐ ‐ 4,659 CONSTRUCTION ‐ GENERAL CONTRACTOR ‐ ‐ 63,356.40 ‐ 100,000.00 239,512.80 101,589.80 ‐ ‐ ‐ ‐ ‐ 504,459

‐ Interior ‐ ‐ 63,356.40 ‐ 100,000.00 239,512.80 101,589.80 ‐ ‐ ‐ ‐ ‐ 504,459 FURNITURE ‐ ‐ ‐ ‐ 9,780.99 ‐ 10,219.01 ‐ ‐ ‐ ‐ ‐ 20,000

IT/AV CABLING AND EQUIP COSTS ‐ ‐ ‐ ‐ ‐ 6,679.30 13,040.71 ‐ ‐ ‐ ‐ ‐ 19,720

‐ Voice/Data Cabling ‐ ‐ ‐ ‐ ‐ 2,513.65 986.36 ‐ ‐ ‐ ‐ ‐ 3,500 ‐ Security ‐ ‐ ‐ ‐ ‐ ‐ 2,500.00 ‐ ‐ ‐ ‐ ‐ 2,500 ‐ Audio Visual ‐ ‐ ‐ ‐ ‐ 4,165.65 9,554.35 ‐ ‐ ‐ ‐ ‐ 13,720 OTHER ‐ Signage ‐ ‐ ‐ ‐ ‐ ‐ 4,000.00 1,000.00 ‐ ‐ ‐ ‐ 5,000

TOTAL CONSTRUCTION AND RENOVATION ‐ 51,754.99 66,211.16 21,308.83 118,823.67 269,421.43 146,888.97 12,740.00 ‐ ‐ ‐ ‐ 687,149

Actual Costs for specific month

2016 Lake House Actual Costs through June 30, 2016 and Remaining 6 Month Budget

** Transfer of funds from Science Camp to Lake House ($12,988). “During the budget planning process, RA began registration for the Bricks Camp through the Science Camp budget. To be realistic and cautious with the Lake House construction timeline, staff decided (in December 2015) that RA would register the program through the Science Camp Budget and if needed find an alternative location for the camp. It was coded to Science Camp Budget as it is also considered a STEAM type program. With the Lake House construction timeline on schedule, in June there is a $12,988 transfer from Science Camp to Lake House in light of the board requirement to show the Lake House revenue independent of the other Parks & Recreation cost centers. Additional transfers will occur through 2016 until all revenue/expense from the Bricks Camp are complete. Moving forward, any camp programs conducted out of the Lake House are being allocated to the Lake House cost center. Overall, the Camp Revenue is favorable including this change to the required cost center.”

Breakdown of Permanent, Favorable Operations Expense and Revenue Variances to 2016 Budget

Current as of: July 22, 2016

SALARIES ESTIMATES & TIMING IMPACT* Jan-Jun 2016 Jul-Dec 2016

$ 15,000 (1700) CEO Bonus and Salary Adjustment $ 0 $ 15,000 $ 114,000 (1500) Accounts Receivable Open Position & Unused Benefits – Not refilling for 2016 $ 77,000 $ 37,000 $ 14,000 (2200) Salary Adjustments and Savings due to Department Restructuring $ 14,000 $ 0 $ 30,000 (3700) Seasonal & Full Time Openings due to Hiring Challenges $ 15,000 $ 15,000 $ 65,000 (3800) Seasonal Openings due to Hiring Challenges $ 40,000 $ 25,000 $ 76,000 (4200) Seasonal Openings due to Hiring Challenges and Weather $ 46,000 $ 30,000 $ 10,000 (4300) Seasonal & Full Time Openings due to Hiring Challenges and Weather $ 10,000 $ 0 $ 66,000 (4900) Land Use Assistant due to Hiring Challenges and Senior Director Salary Adjustment $ 33,000 $ 33,000 $ 390,000 SALARIES SUB-TOTAL $ 235,000 $ 155,000

LEGAL $ 10,000 (1500) Billings & Collections – Higher Efficiency with Internal Collections $ 0 $ 10,000 $ 15,000 (2200) Covenants & Administration – Higher Efficiency with Internal Case Management $ 14,000 $ 1,000 $ 25,000 LEGAL SUB-TOTAL $ 14,000 $ 11,000

OPERATING REVENUES $ 15,650 (3200) Sale of 4 Vehicles & 1 Mower $ 15,650 $ 0 $ 15,650 OPERATING REVENUES SUB-TOTAL $ 15,650 $ 0

$ 430,650 PERMANENT VARIANCE $ 264,650 $ 166,000

* Estimates & Timing Impact: The data in these columns reflects estimates by the RA Senior Leadership based on Actual Financial Data through June 30, 2016.

South LakesLake Anne/

Tall OaksHunters Woods/

DogwoodNorth Point Non Resident

Total Participants

ProgramsAfterschool 1 2 11 14Fitness & Wellness 0Adult General Programming 0Childrens General Programming 0Camp 0

Bricks 4 Kids 6 13 19 32 9 79GRACE 0

Little Hands 0

Extended Care Camp 0

Total Particiants 93

RentalsWeddings & Celebrations 4 2 2 3 11Corporate & Community Rentals 1 2 3

Total Reservations 14

Program data is Year to date as of 6/29/2016. Facility Reservation data is Year to date as of July 2016.

Lake House Registrants by District

Registration still underway through Vendor.Registration still underway through Vendor.

Close to seeing overflow to the Lake House (after 50 participants are registered at Browns Chapel) for Sessions 3 & 4

programming begins in the fall, registration begins late summerprogramming begins in the fall, registration begins late summerprogramming begins in the fall, registration begins late summer

Item J

Executive Session Consultation with Land Use Counsel on

Reston Town Center North Ellen Graves, President

Item K

Reston Town Center North John McBride, Esq. Odin Feldman Pittleman PC, Land Use Counsel for RA

Reston Association - Regular Board Meeting Agenda Item Summary Prepared By/Date: John McBride, Esq. & Cate Fulkerson/July 26, 2016

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ITEM K: Reston Town Center North

PRESENTER: John McBride, Esq. Odin Feldman Pittleman PC, Land Use Counsel for Reston Association

Proposed Board Motion: Move to accept the Memorandum of Understanding presented by Fairfax County and INOVA regarding a title issue, which arises from a 1974, ten (10) acre open space deed restriction in Reston Town Center North, and authorize the Reston CEO, on behalf of the Reston Association, to execute the Memorandum of Understanding.

BACKGROUND On August 5, 2015, the Reston Association Board of Directors Board unanimously voted to direct Reston Association’s Land Use Counsel to inform Fairfax County and INOVA, owners of the 50 acres known as “Reston Town Center North” of the following:

“It is evident that various deeds recorded by the Reston Master Developer, Gulf Reston, Inc. in 1974 and 986, subjected all but 16,500 sq. ft. (parcel 5A) of the land that is included within the Fairfax County/INOVA Reston Town Center North Redevelopment Project to the Reston Deed declaration of covenants.

As this Board has found no action taken by its predecessor Boards or the RA members to remove this land from the Reston Deed, it is the position of the Reston Association that the referenced land remains subject to the Reston Deed covenants. This means this land is subject to RA Design Review Board review and new residents shall be Reston Association members.

Further, this Board has been made aware of a recorded Restrictive Covenant on a 10 acre portion of the land which is within the Fairfax County/INOVA Reston Town Center North Redevelopment Project.”

During the same meeting on August 5, 2015, the Reston Association Board unanimously voted to direct the Association’s Land Use Counsel to inform Fairfax County and INOVA that:

“While this restrictive covenant limits the use and development of this 10 acre portion of land to natural open space, none of this land was ever deeded to Reston Association or designated as Common Area of the Reston Association. This restrictive covenant presents a title defect which may impede or hinder the redevelopment anticipated in the Fairfax County/INOVA Reston Town Center North Redevelopment Project.”

The Board authorized Land Use Counsel to assist Fairfax County and INOVA in working around this restrictive covenant, but only in a manner which preserves and/or enhances natural open space within Reston. Over the past year, Reston Association Staff and Land Use Counsel have worked with the County and INOVA to attain these two objectives. The attached Memorandum of Understanding meets these objectives as follows:

1) It acknowledges that all but a small portion of the 52 acre Redevelopment Project Area is subject to the Reston Deed; and,

2) It ensures that there will be “no net loss” in Reston Open Space, from that originally planned by Gulf-Reston, Inc. for the approximately 52 acre Reston Town Center North area.

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MEMORANDUM OF UNDERSTANDING for RESTON TOWN CENTER NORTH OPEN SPACE

THIS MEMORANDUM OF UNDERSTANDING (the “MOU”) is made as of the __ day

of __________, 2016 (the “Effective Date”), by and between (i) the Board of Supervisors of Fairfax County, Virginia, a political subdivision of the Commonwealth of Virginia in its proprietary capacity and not in its governmental or regulatory capacity (“County”), (ii) Inova Health Care Services, a Virginia nonstock corporation, f/k/a Inova Health System Services, f/k/a Inova Services, Inc. (“Inova”), and (iii) Reston Association, a Virginia nonstock, membership corporation acting on behalf of its members (“RA”). Inova, County and RA may each sometimes be referred to herein as a “Party” and collectively as the “Parties”.

BACKGROUND STATEMENT

The County owns certain real property in Reston, Virginia identified as Fairfax County Tax Parcels 17-1 ((1)) 3F, 14B, 14C, 14D, 12 and 13 and Tax Parcel 17-1 ((17)) 5A (collectively, the “County Land”). Inova owns certain real property in Reston, Virginia identified as Fairfax County Tax Parcels 17-1 ((1)) 14A, 14E and 14F (collectively, the “Inova Land”).

Collectively, the County Land and the Inova Land are referred to herein as “Reston Town Center North” or “RTCN”. RTCN is comprised of approximately 47 acres of land that is generally designated by the Fairfax County Comprehensive Plan as the “Town Center North Mixed Use” area. Among its recommendations, the Comprehensive Plan includes a concept plan for RTCN, a copy of which is attached hereto as Exhibit A, generally depicting a grid of streets, a central green (the “Central Green”), and land bays for future development (the “Land Bays”). With respect to the design of the Central Green, the Parties acknowledge that the area and dimensions of the Central Green extrapolated from Exhibit A are not necessarily to be considered the minimum or maximum area and dimensions of the Central Green and that the design processes that follow this MOU will yield the ultimate configuration of the Central Green.

The existing parcel boundaries between the County Land and the Inova Land inhibit redevelopment of RTCN as anticipated by the Comprehensive Plan. For that reason, the County and Inova entered into an Interim Real Estate Exchange Agreement dated as of October 8, 2015 (the “IREEA”) to address preliminary steps required to implement the Comprehensive Plan’s vision for RTCN. The IREEA anticipates a multi-phased effort to amend the existing zoning of RTCN, the first phase of which would seek approval for the grid of streets that will frame both the Central Green and the Land Bays. If this first phase zoning is approved, the IREEA anticipates that the County and Inova would concurrently enter into a final set of real estate agreements providing for the land exchange necessary to implement the vision of the Comprehensive Plan.

The intention is that the first zoning phase will seek approval for only a grid of streets, streetscape, the Central Green, and the Land Bays, together with a list of future uses, maximum density and maximum building heights. It is the intention that this first zoning phase will not propose specific building uses, footprints, massing or architecture. It is understood that later zoning actions will be required to provide for development within the Land Bays.

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Except for Tax Map 17-1 ((17)) 5A (a part of the County Land), the land comprising RTCN was subjected to the Deed of Dedication of Reston, as most recently amended by The First Amendment to the Deed of Amendment to the Deeds of Dedication of Reston, dated as of April 26, 2006 (the “Reston Deed”). RA is the governing association established under the Reston Deed.

In 1974, Gulf Reston, Inc. conveyed a ten (10) acre strip of land along the western portion of RTCN to the County. The deed effectuating that conveyance contained language stating that the ten acres would be left in its “natural state”, except that the property could be used for storm drainage or sanitary sewage purposes and up to one acre of the land could be improved for recreational uses (the “Open Space Language”). The ten (10) acres has come to be known as the “Hockey Stick” and is depicted on Exhibit B attached hereto. Since 1974, substantial portions of the Hockey Stick have been altered from its “natural state”.

The County and Inova contend that the Open Space Language currently has no legal significance, while RA contends that it does. The County will file a suit to quiet title, seeking a declaratory judgement that the Open Space Language is void and of no continuing force or effect. The County has requested RA’s release of any claimed rights of RA in and to the Open Space Language.

Desiring to avoid a protracted discussion about the history of circumstances surrounding the land that may have been (or, from RA’s perspective, may still be) subject to the Open Space Language, and without acknowledging the legitimacy or accuracy of any Party’s position on the matter, the Parties desire to enter into this MOU to outline their mutual understanding as to the quantity of open space that they will seek to be provided in the future redevelopment of RTCN.

NOW, THEREFORE, in consideration of the foregoing background statement, the Parties set forth their mutual understanding as follows:

1. Open Space at RTCN. Without meaning to affirm any Party’s legal position as to the Open Space Language, the Parties acknowledge the initial desire of Gulf Reston to provide for approximately ten (10) acres of open space. The Parties further acknowledge that historical development of RTCN has not comported with the Open Space Language, and that such language is at odds with redevelopment of RTCN in a form and of a character consistent with that envisioned by the current Comprehensive Plan. In recognition of these factors, it is the Parties’ mutual understanding that the redevelopment of RTCN will provide a minimum of ten (10) acres of Open Space as defined, and subject to the terms and conditions described, herein.

2. Open Space Defined. Open Space shall be as defined by the Fairfax County Zoning Ordinance, and for purposes of this MOU shall also be subject to the following:

(a) Public Recreation Center. The County anticipates that the redevelopment of RTCN will include a public recreation center to be provided in coordination with the Fairfax County Park Authority. The provision of a public recreation center at RTCN will be considered one (1) acre of Open Space for purposes of this MOU.

(b) Central Green and Related Streetscape. As shown on Exhibit A, the provision of a publicly accessible Central Green is a key element of the Compressive Plan’s

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recommendations for RTCN. Further, and as also described in the Comprehensive Plan, streetscape is a critical element of the public realm anticipated in the redevelopment of RTCN. The area of the Central Green, as well as the areas of streetscape adjacent on both sides to the streets that encircle the Central Green and extend southward through blocks 5 – 8, all as set forth on the respective development plans that provide for them, shall be considered Open Space for purposes of this MOU.

(c) Parcel 3F. Tax Parcel 17-1 ((1)) 3F is anticipated to remain in its current condition. If it does so remain, the area of Parcel 3F shall be considered Open Space for purposes of this MOU.

(d) Other Designated Open Spaces. Any other areas that are proposed on the development plan(s) as “tree save” (or similar designation for preservation of natural open space) shall be considered Open Space for purposes of this MOU.

(e) Open Spaces within Land Bays. The County and Inova anticipate that each of the Land Bays will include open space areas that can be described and calculated only at the time of final development plan application for the respective Land Bays (such as, urban parks, plazas, and other such improvements). The areas of such spaces, as set forth on the development plans that ultimately provide for them, shall be considered Open Space for purposes of this MOU, provided such spaces are made accessible to the general public and are not limited to access by project residents alone.

(f) Open Space Contribution. The County and Inova will seek to attain approximately of ten (10) acres of Open Space at RTCN through a combination of the items set forth in subsections (a) – (e) above. In the event, however, that a minimum of ten (10) acres of Open Space is not provided at RTCN by the end of the development process in accordance with the terms of this Section 2, then a contribution in the amount of $65,340 per acre for each acre (on a prorated basis) that the total area of Open Space provided is less than ten (10) acres shall be made to the Friends of Reston for Community Projects, Inc., to be used only for increasing the amount of or improving the quality of open space and natural areas in Reston.

3. Use/Function of Open Space. The Open Space to be provided under this MOU may be used to meet regulatory requirements/recommendations for the provision of urban park space, athletic fields and other uses/functions to which Open Space may be put under the Fairfax County Zoning Ordinance. In other words, the Open Space to be provided under this MOU will be provided as a part of, and not in addition to, regulatory requirements/recommendations.

4. Open Space Proffer. The Open Space provisions described in this MOU will be set forth in a proffer made to the Board of Supervisors (acting then in its regulatory capacity) in connection with the first phase zoning application. The proffer will include a mechanism by which the Open Space provisions described in this MOU will be tracked over time through the various subsequent zoning phases of the project.

5. Allocation as Between County and Inova. The County and Inova will agree separately on an allocation of responsibility for complying with the Open Space provisions described in this MOU.

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6. Confirmation and Release of RA. RA, the County and Inova acknowledge that they have entered into this MOU with the understanding that (a) RA will enter into an unconditional release of the Open Space Language in the form attached hereto as Exhibit C, and (b) the methodology for providing ten (10) acres of Open Space as set forth in this MOU represents a sufficient and appropriate amount of Open Space to be reflected in the first phase zoning process for RTCN as described above.

7. Further Cooperation. The Parties acknowledge that this MOU is only the beginning of a long relationship among them, and others, concerning RTCN. Other matters for future discussion include: (a) design and programming of the Central Green, (b) governance structure at RTCN, including ownership of and maintenance responsibility for the Central Green, and (c) design review of the first and subsequent zoning phases. Although there are many details to follow, it is the mutual understanding and expectation of the Parties that they will work cooperatively to ensure the success of RTCN.

8. Notices. All notices by a Party to another shall be given in writing and sent electronically and also sent by a nationally recognized overnight courier (and deemed delivered one business day after having been sent) or by United States certified mail, postage prepaid, return receipt requested (and deemed delivered two business days after having been sent), and addressed as follows:

To County: Carey Needham, Director Building Design & Construction Division

Department of Public Works & Environmental Services 12000 Government Center Parkway, Suite 449

Fairfax, VA 22035 [email protected] with a copy to: Office of the County Attorney,

12000 Government Center Parkway, Suite 549 Fairfax, VA 22035 Attn: County Attorney

[email protected] [email protected]

To Inova: Inova Health Care Services

Attn: John Gaul, SVP and General Counsel 8110 Gatehouse Road, Suite 200E

Falls Church, VA 22042 [email protected]

with a copy to: Timothy S. Sampson Downs Rachlin Martin PLLC

199 Main Street, PO Box 190 Burlington, VT 05402 [email protected]

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To RA: Cate L. Fulkerson, CEO Reston Association 12001 Sunrise Valley Drive Reston, VA 20191-3404

with a copy to: John L. McBride, Esquire Odin, Feldman & Pittleman, P.C. 1775 Wiehle Avenue, Suite 400 Reston, VA 20190

or to such other person, address or number as the party entitled to such notice or communication shall have specified by notice to the other party given in accordance with the provisions of this Section.

9. Counterparts. This MOU may be executed in several counterparts, and all such executed counterparts shall constitute the same document. Signatures delivered by electronic mail shall be deemed originals

[no further text in MOU – signatures on following page]

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IN WITNESS WHEREOF, the Parties hereto have duly executed this MOU to be effective as of the Effective Date. BOARD OF SUPERVISORS FOR COUNTY OF FAIRFAX, VIRGINIA, a political subdivision of the Commonwealth of Virginia

By: ____________________________ Its: ____________________________ Date:___________________________

INOVA HEALTH CARE SERVICES, a Virginia nonstock corporation

By: _____________________________ Its: ______________________________ Date: ____________________________

RESTON ASSOCIATION, a Virginia nonstock corporation

By: _____________________________ Its: ______________________________ Date: ____________________________

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Exhibit A

RTCN Concept Plan as set for in Comprehensive Plan

[attached behind]

Fairfax County DPWES

Building Design & Construction DivisionApril 8, 2016

Reston Town Center North

2

Comprehensive Plan Amendment Layout

8

Exhibit B

Depiction of “Hockey Stick” Area

[attached behind]

Fairfax County DPWES

Building Design & Construction DivisionApril 8, 2016

Reston Town Center North

10

Depiction of the “Hockey Stick”

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Exhibit C

Form of Release – Open Space Language

[attached behind]

16784082.6

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This instrument drafted by should be returned to: Michael E. Derdeyn (VSB#40240) Lenhart Pettit, PC 530 East Main Street Charlottesville, Virginia 22902 Tax Map Parcel Nos.: ____________

THIS DEED OF RELEASE is made this ___ day of ______, 2016, by RESTON

ASSOCIATION, a Virginia corporation (“Reston Association” and GRANTOR hereunder), and

THE BOARD OF SUPERVISORS OF FAIRFAX COUNTY, VIRGINIA, a political

subdivision of the Commonwealth of Virginia (the “Board” and GRANTEE hereunder).

WHEREAS, Reston Association is an owners’ association which has members who own

various properties in the Reston, Virginia area of Fairfax County;

WHEREAS, in 1974 the Board acquired by a deed from Gulf Reston, Inc., dated October

24, 1974, and recorded among the land records of the Fairfax County Circuit Court in Deed

Book 4124, page 683 (the “Deed”), a parcel of real property located in Reston, Virginia, and

shown generally on Fairfax County Real Property Identification Map as Tax Map Nos. 17-1 ((1))

parcels 3F, 14B, 14C, 12 and 13 and 17-1 ((17)) 5A (the “Property”). Attached hereto and

incorporated herein by reference as Exhibit A is a map showing the general location of the

Property, and attached hereto and incorporated herein by reference as Exhibit A-1 is a particular

description of the Property.

WHEREAS, the Deed contained the following language (the “Open Space Language”): No building, structure or improvement shall be built or placed on the property conveyed herein, except (a) structures which may be required for storm drainage or sanitary sewage purposes, or (b) any building, structure, or improvement which, in the aggregate, covers no more than ten percent (10%) of the land area of this parcel and which is intended for recreational uses; and the property shall otherwise be left in its natural state. This covenant shall run with the land and be binding on the Grantee and its successors and assigns, for a period of ninety-nine (99) years from the date hereof.

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WHEREAS, although Reston Association has previously claimed to have the right to

enforce the Open Space Language, it now concurs that the Open Space Restriction no longer has

any force or effect, and is not otherwise valid, and, accordingly, Reston Association agrees to

grant and release any and all rights it may have under the Open Space Language to the Board.

NOW THEREFORE, in consideration of the recitals which are incorporated herein and

ONE DOLLAR ($1.00) cash in hand paid, the receipt and sufficiency of which is hereby

acknowledged Reston Association for itself and its successors and assigns does hereby GRANT

and RELEASE unto the Board any and all rights and interest that Reston Association has, if any,

under the Open Space Language with respect to the Property, including, but not limited to, any

enforcement, use or contractual rights Reston Association may have with respect to the Open

Space Language.

[SIGNATURE ON FOLLOWING PAGE]

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[SIGNATURE PAGE FOR DEED OF RELEASE]

IN WITNESS WHEREOF, RESTON ASSOCIATION has caused this Deed of Release

to be executed in its name and on its behalf by the undersigned on due authority. RESTON ASSOCIATION, a Virginia corporation By:______________________________________(SEAL) Name:________________ Title:_________________ COMMONWEALTH OF VIRGINIA CITY/COUNTY OF _________________, to-wit: The foregoing instrument was acknowledged before me in the jurisdiction aforesaid this ____ day of _______________, 2016, by ____________________ as _________________ of Reston Association, on its behalf. My commission expires:______________________ (Seal) _______________________________________________ Notary Public Registration No. ________________

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Exhibit A Note: This exhibit is the hockey stick and is also Exhibit B of the MOU

Exhibit A-1 is the metes and bounds of this area

Item L

Adjourn

AGENDA RESTON ASSOCIATION Regular Meeting of the Board of ...

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