AGENDA Municipality of South Dundas Fifty-First Meeting of ...€¦ · 6/1/2018 · AGENDA...

AGENDA

Municipality of South Dundas

Fifty-First Meeting of the Sixth Council

34 Ottawa Street Morrisburg ON

Tuesday, June 7, 2016 7:00 PM

Page

1. CALL TO ORDER

2. CONFIRMATION OF AGENDA

a) Additions, Deletions or Amendments

All matters listed under Consent Agenda, are considered

to be routine and will be enacted by one motion. Should

a Council member wish an alternative action from the

proposed recommendation, the Council member shall

request that this matter be moved to the appropriate

section at this time.

3. DECLARATION OF PECUNIARY INTEREST AND THE

GENERAL NATURE THEREOF

4. ADOPTION OF MINUTES

a) May 17, 2016 5 - 10

5. GENERAL CONSENT

a) Friends of Crysler's Farm Battlefield - Letter of Thanks

Action Recommended:

That Council receive and file for information.

11

b) Ontario Public Service Employees Union - Letter of

Support for Service Ontario Centre (Morrisburg)

Action Recommended:


12 - 13

of 88

c) Ministry of Economic Development, Employment and

Infrastructure - Letter

Action Recommended:


14 - 15

d) Jim McDonell, MPP News Release - Housing and Long

Term Care for Ontarians

Action Recommended:


16 - 17

e) Morrisburg Waterfront Committee Requests

Action Recommended:

That Council approve and file.

18

6. PUBLIC MEETING

a) Zoning Amendment - 10546 Broken Second Road 19 - 20

7. DEPUTATIONS PETITIONS PRESENTATIONS

8. COUNCIL DEPARTMENTAL COMMITTEE REPORTS

a) Recreation & Facilities Report RF2016-01 - Replacement

of Rubber Flooring

21 - 22

b) Public Works Report PW2016-02 - Request for Tender

PW16-05 - Granular

23 - 25

c) Public Works Report PW2016-03 - Request for Quotation

PW16-03 - Collection and Removal of Scrap Metal at the

Williamsburg and Matilda Landfill Sites

26 - 27

d) Clerk Report CLK2016-03 - Hanesville Cemetery

28 - 30

e) Clerk Report CLK2016-04 - Waterfront Committee

Members

31

of 88

f) Clerk Report CLK2016-05 - Signs

32 - 34

9. CORRESPONDENCE

10. NOTICES OF MOTIONS

11. UNFINISHED BUSINESS DISCUSSION ITEMS

a) Council Representatives

County Council – Mayor or Deputy Mayor

Cemetery Board – Councillor Mellan

Iroquois & District Business Group – Deputy Mayor Locke

Galop Canal Iroquois Landing Marina – Deputy Mayor

Locke

Morrisburg B.I.A. – Councillor Ewing

Provincial Offences – Councillor Mellan

South Dundas Chamber of Commerce – Councillor St.

Pierre

South Nation Conservation Authority – Councillor Mellan

Rideau St. Lawrence Utilities Director – Councillor Ewing

Morrisburg Waterfront Committee – Councillor St. Pierre

Iroquois Waterfront Committee - Deputy Mayor Locke

South Branch Committee Fund - Mayor Delegarde

12. BY-LAWS

a) 33 - Zoning By-law Amendment - 10546 Broken Second

Road

35 - 37

b) 34 - Road Naming

38 - 39

c) 35 - Supply of Granular

40 - 58

d) 36 - Scrap Metal

59 - 86

e) 37-Confirmatory By-Law

87 - 88

of 88

13. IN CAMERA

14. ADJOURNMENT

of 88

MINUTES

FIFTIETH MEETING OF THE SIXTH COUNCIL OF THE

CORPORATION OF THE MUNICIPALITY OF SOUTH DUNDAS

The Fiftieth Meeting of the Sixth Council of the Corporation of the Municipality of South Dundas was held in the Council Chambers at 7:00

p.m., May 17, 2016.

Present: Mayor Delegarde

Deputy Mayor Locke Councillors St. Pierre, Ewing, Mellan

Director of Corporate Services/Clerk Brunt Director of Public Works, Deputy Treasurer, Economic

Development Officer and Communications & Tourism Coordinator

Regrets: Chief Administrative Officer/Treasurer Geraghty

CALL TO ORDER

CONFIRMATION OF AGENDA - Additions, Deletions, and Amendments – Nil

DECLARATION OF PECUNIARY INTEREST AND THE GENERAL NATURE

THEREOF – Nil

ADOPTION OF MINUTES

Resolution No. 14-18-417 Moved by Councillor St. Pierre Seconded by Councillor Mellan

THAT the minutes of the Forty-Ninth Regular Meeting and the minutes of the

Forty-Ninth In Camera Meeting of the Sixth Council of the Corporation of the Municipality of South Dundas be adopted as circulated.

CARRIED

May 17, 2016

of 88

Minutes -2- May 17, 2016

GENERAL CONSENT

Resolution No. 14-18-418 Moved by Councillor St. Pierre

Seconded by Councillor Mellan THAT all items listed under the General Consent section of the Agenda be

adopted as presented. CARRIED

1. First Annual Port of Johnstown Port Day – Open House

Action Recommended That Council receive and file for information.

2. Seaway Valley Crime Stoppers Annual Golf Tournament –

Financial Request


3. Community Living Dundas County Annual Golf Tournament –

Financial Request Action Recommended


4. Children’s Treatment Centre Annual Bike-a-Thon – Invitation Action Recommended


5. Association of Municipalities of Ontario (AMO) – Financial Request for Fort McMurray Disaster

Action Recommended


6. Dundas County Fundraiser for Fort McMurray Action Recommended


7. Township of Champlain Support Request – Review of the Green Energy Act


8. Regional Municipality of Niagara – Lyme Disease


May 17, 2016

of 88


GENERAL CONSENT (Cont’d)

9. Economic Development Key Information Report – Summary of

Government Meetings Action Recommended

That Council receive and file for Information.

10. Planning & Enforcement Key Information Report – 95-2016 Tile Loan Application

Action Recommended That Council approve and refer back to Staff.

PUBLIC MEETING – Nil

DEPUTATIONS PETITIONS PRESENTATIONS

Jim Hendry and Mike Leger of South Nation Conservation updated Council on the status of current and ongoing projects within the watershed.

COUNCIL DEPARTMENTAL COMMITTEE REPORTS

1. Public Works Report PW2016-01

Resolution No. 14-18-419 Moved by Councillor Mellan

Seconded by Councillor St. Pierre THAT the Council of the Municipality of South Dundas approve Report

PW2016-01 to accept the recommendations of Staff regarding the rehabilitation of urban and rural roads.

CARRIED

CORRESPONDENCE – Nil

NOTICES OF MOTIONS – Nil

UNFINISHED BUSINESS DISCUSSION ITEMS

1. Service Ontario Closures

Resolution No. 14-18-420 Moved by Councillor Mellan

Seconded by Councillor St. Pierre WHEREAS the Ministry of Government & Consumer Services has

announced it is closing the Service Ontario Centre in Morrisburg in the Municipality of South Dundas;

May 17, 2016

of 88


UNFINISHED BUSINESS DISCUSSION ITEMS (Cont’d)

AND WHEREAS the closest Service Ontario Centre with the same level

of service is located approximately 100 kilometres (round trip) from Morrisburg;

AND WHEREAS the Municipality has several businesses, including

automobile dealerships, that face increased costs and inconvenience to their customers if they lose direct access to a local Service Ontario

Centre;

AND WHEREAS closing the Service Ontario Centre in South Dundas would cause unnecessary hardship to young families and seniors who

do not have internet access or transportation to attend a Service

Ontario location outside the Municipality;

AND WHEREAS the government has provided no supporting information or a business case to validate its decision;

NOW THEREFORE BE IT RESOLVED THAT the Council of the

Municipality of South Dundas requests the Minister of Government & Consumer Services to immediately reverse the decision to close the

Service Ontario Centre in Morrisburg to ensure South Dundas residents can access government services where they live;

AND FURTHER THAT a copy of this resolution be forwarded to the

Minister of Government & Consumer Services and Stormont, Dundas and South Glengarry MPP Jim McDonnell;

AND FURTHER THAT a copy of this resolution be forwarded to the United Counties of SDG, Township of Edwardsburgh/Cardinal, and

Township of South Stormont for their support. CARRIED

2. Council representatives provided updates on committee activities.

BY-LAWS

Resolution No. 14-18-421 Moved by Deputy Mayor Locke

Seconded by Councillor Ewing THAT By-Law No. 2016-26, being a By-law to appoint a Poundkeeper,

establish the duties of the Poundkeeper and recovery of costs for service, be read and passed in open Council, signed and sealed.

CARRIED

May 17, 2016

of 88


BY-LAWS (Cont’d)

Resolution No. 14-18-422 Moved by Councillor Ewing

Seconded by Deputy Mayor Locke THAT By-Law No. 2016-28, being a By-law to amend By-law No. 2013-38 to

authorize the extension of an Agreement for the lease of property with T.R. Leger School of Adult, Alternative and Continuing Education of the Upper

Canada District School Board (Board), be read and passed in open Council, signed and sealed.

CARRIED

Resolution No. 14-18-423 Moved by Deputy Mayor Locke Seconded by Councillor Ewing

THAT By-Law No. 2016-29, being a By-law to adopt Policy No. 2-9 to

establish procedure to assign Vadim Access Code/PIN’s, be read and passed in open Council, signed and sealed.

CARRIED

Resolution No. 14-18-424 Moved by Councillor Ewing Seconded by Deputy Mayor Locke

THAT By-Law No. 2016-30, being a By-law to abandon a portion of the Howard Mellan Municipal Drain, be read and passed in open Council, signed

and sealed. CARRIED


Seconded by Councillor Ewing THAT By-Law No. 2016-31, being a By-law to repeal By-Law No. 2014-41

and replace Policy No. 2-7 Art Display Policy in its entirety, be read and

passed in open Council, signed and sealed. CARRIED

Resolution No. 14-18-426 Moved by Councillor Ewing

Seconded by Deputy Mayor Locke THAT By-Law No. 2016-32, being a By-law to adopt, confirm and ratify

matters dealt with by resolution, be read and passed in open Council, signed and sealed.

CARRIED

May 17, 2016

of 88


IN CAMERA - Land Acquisition

Resolution No. 14-18-427 Moved by Councillor St. Pierre

Seconded by Councillor Mellan THAT Council proceed In Camera in order to address a matter pertaining to a

proposed or pending acquisition of land for municipal or local board purposes.

CARRIED

Resolution No. 14-18-428 Moved by Councillor Mellan Seconded by Councillor St. Pierre

THAT the Council of the Municipality of South Dundas rise and reconvene and authorize Staff to proceed as directed.

CARRIED

ADJOURNMENT


Seconded by Councillor Ewing THAT Council now adjourn to meet again at the call of the chair.

CARRIED

______________________ MAYOR

______________________ CLERK

May 17, 2016

of 88

20 April, 2016

Letter of Thank You to Mayor Evonne Delegarde and the Members of the Council of South Dundas: Mr. Jim Locke, Mr. Bill Ewing, Mr. Marc St. Pierre, Mr. Archie Mellan; On behalf of the Volunteers of the Friends of Crysler’s Farm Battlefield I would like to thank the Township of South Dundas for the generous donation. Thank you is extended to Communications and Tourism Director Katherine Wells for her time and effort in this regard. This donation will enable the group to continue in its role as public educator, while commemorating the event that is not only of historical importance to the area but to that of the history of the Country. It is hoped that the members of Council and Staff of the Municipality of South Dundas will, along with their families join us at the Battlefield Memorial, Upper Canada Village for this summer’s re-enactment on the 9th and 10th of July. Bring a chair or blanket and enjoy the view of the St. Lawrence from the shaded embankment of the Memorial. We also offer shuttle service to and from the battlefield for those physically challenged. Best Regards, Sincerely, President David Conner & Executive of the Friends of Crysler’s Farm Battlefield Remember 11 November 1813

Friends of Crysler's Farm Battlefield - Letter of Thanks

of 88

Ontario Public Service Employees Union - Letter of Support for Service Ontario Centre (Morrisburg)

of 88

Ministry of Economic Development, Employment and Infrastructure - Letter

of 88

Jim McDonell, MPP News Release - Housing and Long Term Care for Ontarians

of 88

Morrisburg Waterfront Committee

May 18, 2016 meeting

3 member applications were approved by the committee tp be forwarded to Council for final approval,

Bill Laurin, Kimberley Casselman, Maggie Harvey

Waterfront Committee would like approval to spend the $1,950 from the 100 Women Who Care plus

$5,000 to purchase (4)picnic tables and (4) benches

The Ampitheatre needs to be addressed soon to rectify seating problems. It was suggested to

investigate Bleacher Style metal seats. We also should have a temporary canopy for over the stage area

There appears to be some benches missing on dock. Get SD to investigate.

The goose population (and their mess) needs to be addressed.

A Skateboard park was suggested from comments at trade show. MWF committee agrees and feel

investigation into requirements should happen

Washroom time schedule should be checked

Morrisburg Waterfront Committee Requests

of 88

ZONING BY-LAW AMENDMENT

10546 BROKEN SECOND ROAD

NORTH ½ LOTS 26 & 27, CONCESSION 1, RANGE 1 IN THE FORMER GEOGRAPHIC TOWNSHIP OF MATILDA

MUNICIPALITY OF SOUTH DUNDAS

EXPLANATORY NOTE

This lot was subject to a consent application which resulted in the severance

of a vacant farm parcel comprising the bulk of the property from a surplus dwelling lot.

This Zoning By-law Amendment is needed to fulfill a condition of approval of

the aforementioned consent application wherein the retained lot is to be rezoned to a residential zone to permit the existing legal non-complying

single detached dwelling and accessory structure. The zoning is being changed by rezoning the portion of the retained parcel zoned as Mineral

Aggregate-Reserve (MAR) to Rural (RU).

This Amendment is related to the following Consent Application B-1/16. The

Key Plan identifies the location of the approximately 4.3 acres of land that are affected.

This Zoning By-law Amendment is not related to any Minor Variance, Official

Plan Amendment or Plan of Subdivision.

These lands are designated in the Stormont, Dundas and Glengarry Official Plan as Rural District Lands. A portion of the severed lands have an

Extractive Resource Lands overlay.

Zoning Amendment - 10546 Broken Second Road

of 88

Zoning Amendment - 10546 Broken Second Road

of 88


Recreation & Facilities Department

Report RF2016-01

To: Mayor & Council

From: Donald W Lewis, Director

Date: June 7, 2016

Subject: Replacement of Rubber Flooring

Recommendation:

THAT the Council of the Municipality of South Dundas approve Report RF2016-01 to accept the quotation from Morrisburg Home Hardware for

replacement of rubber flooring at the Morrisburg Arena in the amount of $15,418.85 HST included.

Background:

There were phone calls and emails sent out. This replacement is required

because flooring in the arena is in bad shape and is a concern of a safety.

Discussion/Options:

There were three companies that submitted quotations for the rubber

flooring, all three companies met the specifications for this quotation. Please see attached.

Current & Future Budget Implication:

This amount is in the 2016 budget.

Recreation & Facilities Report RF2016-01 - Replacement of Rubber Flooring

of 88

REPLACEMENT OF RUBBER FLOORING

BUDGET 2016 $19,436.00

COMPANY SUBTOTAL HST TOTAL HST REBATE COST TO MUNICIPALITY

MORRISBURG HOME HARDWARE

13,645.00 1,773.85 15,418.85 1,533.69 13,885.16

TOTAL 13,645.00$ 1,773.85$ 15,418.85$ 1,533.69$ 13,885.16$

SOUND BARRIERS

14,765.10 1,919.46 16,684.56 1,659.59 15,024.98

TOTAL 14,765.10$ 1,919.46$ 16,684.56$ 1,659.59$ 15,024.98$

BLACK LUMBER CO. LTD.

19,095.00 2,482.35 21,577.35 2,146.26 19,431.09

TOTAL 19,095.00$ 2,482.35$ 21,577.35$ 2,146.26$ 19,431.09$

2016 RUBBER FLOORING - MORRISBURG ARENA

2016 RUBBER FLOORING - ARENA

Recreation & Facilities Report RF2016-01 - Replacement of Rubber Flooring

of 88


Public Works Department

Report PW2016-02

To: Mayor & Council

From: Christopher Bazinet, Director

Date: June 7, 2016

Subject: Request for Tender PW16-05 - Granular

Recommendation:

THAT the Council of the Municipality of South Dundas accept Report No.

PW16-02 to award the Request for Tender PW16-05 for the supply and delivery of Road Maintenance Stone and Winter Stone Dust for 2016 in the

amount of $11.85 per tonne plus HST for Maintenance Stone and $10.68 per tonne plus HST for Winter Stone Dust to Cornwall Gravel Company Ltd.

Background:

In compliance with the South Dundas Roads Maintenance Program a request for tender was let for 5/8 Stone for Road Maintenance and stone dust for

winter maintenance.

Discussion/Options:

There were two companies that bid on the Granular Tender which were: Cornwall Gravel Company and David Brown Construction. The tender

included two sections for bids: maintenance stone and stone dust. Cornwall Gravel Company placed a bid for both sections and David Brown

Construction only placed a bid on the maintenance stone. The tender was advertised in the three local papers as well as on the Municipal website.


Tendered pricing per tonne attached.

The 2016 Budget Amount for Maintenance Stone is $66,000.00 and for Stone & Sand Mix is $110,000.00.

Expenditure for maintenance stone will be $66,000 and stone dust will be

$32,000. Projected expenditure will be within the 2016 budget.

Public Works Report PW2016-02 - Request for Tender PW16-05 - Granular

of 88

2016-05-PW

CONTRACTOR SUBTOTAL HST TOTAL HST REBATE COST TO TOWNSHIP

Cornwall Gravel Company

11.85 1.54 13.39 1.33 12.06

TOTAL 11.85$ 1.54$ 13.39$ 1.33$ 12.06$

David Brown Construction

- - - - -

TOTAL -$ -$ -$ -$ -$

Granular (Maintenance Stone per Tonne) PW16-05

5/31/2016


of 88

2016-05-PW

CONTRACTOR SUBTOTAL HST TOTAL HST REBATE COST TO TOWNSHIP

Cornwall Gravel Company

10.68 1.39 12.07 1.20 10.87

TOTAL 10.68$ 1.39$ 12.07$ 1.20$ 10.87$

David Brown Construction

15.00 1.95 16.95 1.69 15.26

TOTAL 15.00$ 1.95$ 16.95$ 1.69$ 15.26$

Granular (Stone Dust per Tonne) PW16-05

5/31/2016


of 88


Public Works Department

Report PW2016-03

To: Mayor & Council

From: Christopher Bazinet, Director

Date: June 7, 2016

Subject: Request for Quotation PW16-03 - Collection and Removal of

Scrap Metal at the Williamsburg and Matilda Landfill Sites

Recommendation:

THAT the Council of the Municipality of South Dundas approve Report

PW2016-03 to award Request for Quotation PW16-03 for the collection and removal of scrap metal at the Williamsburg and Matilda Landfill Sites in the

amount of $102.50 plus HST per tonne to Triple M Metal.

Background:

In compliance with the requirements outlined in the Operational Plan for the

South Dundas Landfills a request for quotation was advertised for removal of scrap metal. The request for quotation requested the provision of all

necessary equipment to remove and market the material as well as a financial reimbursement component to the Municipality.

Discussion/Options:

There were two companies that bid on the removal of scrap metal were:

Triple M Metal and AIM. The request for quotation was advertised in the three local newspapers as well as on the Municipal website.


Pricing information attached.

Public Works Report PW2016-03 - Request for Quotation PW16-03 - Collection and Removal of Scrap Metal at the Williamsburg and Matilda Landfill Sites

of 88

2016-03-PW

CONTRACTOR SUBTOTAL HST TOTAL

Triple M Metal

102.50 13.32 115.82

TOTAL 102.50$ 13.32$ 115.82$

AIM

51.50 6.70 58.20

TOTAL 51.50$ 6.70$ 58.20$

Collection and Removal of Scrap Metal from the Williamsburg and Matilda Landfills PW16-03

6/1/2016

Public Works Report PW2016-03 - Request for Quotation PW16-03 - Collection and Removal of Scrap Metal at the Williamsburg and Matilda Landfill Sites

of 88


Administration Department

Report CLK2016-03

To: Mayor & Council

From: Brenda M. Brunt, Director

Date: June 7, 2016

Subject: Hanesville Cemetery

Recommendation:

THAT the Council of the Municipality of South Dundas accept Report CLK2016-03 to approve the transfer of the Hanesville Cemetery to the

Municipality of South Dundas.

Background:

The Hanesville Cemetery has been operated and maintained by a Board of

Directors for many years. The cemetery is still active, meaning there are plot sales and burials. Correspondence (as attached) has been received

from the last remaining Director requesting transfer of the cemetery to the Municipality.

Discussion/Options:

Contact has been made with the Chair of the Williamsburg Cemetery Board

to request the Board to accept the transfer of the Hanesville Cemetery under the same License and Operator’s Certificate as they presently operate.

Williamsburg will meet in the near future to discuss but in the meantime the Municipality can accept transfer.

The Bereavement Authority of Ontario (BAO) has been contacted to assist with the transfer.

Clerk Report CLK2016-03 - Hanesville Cemetery

of 88


Presently these cemeteries have operational funds but the Williamsburg

Cemetery Board is going to be short on funds this year. They may be requesting financial assistance to mow the cemeteries this year. The

Hanesville Cemetery is solvent for this year.


of 88


of 88



Report CLK2016-04

To: Mayor & Council


Date: June 7, 2016

Subject: Waterfront Committee Members

Recommendation:

THAT the Council of the Municipality of South Dundas accept the following members for addition to the Morrisburg Waterfront Committee:

Kimberley Casselman, Bill Laurin, Maggie Harvey.

Background:

The Morrisburg Waterfront Committee operates with seven members and one Council representative.

Discussion/Options:

Three interested parties have submitted applications to assist the Morrisburg

Waterfront Committee to progress their project. According to the minutes from the Morrisburg Waterfront Committee these three persons have been

approved.


Nil

Clerk Report CLK2016-04 - Waterfront Committee Members

of 88



Report CLK2016-05

To: Mayor & Council


Date: June 7, 2016

Subject: Signs

Recommendation:

THAT the Council of the Municipality of South Dundas approve Report CLK2016-05 to accept the quotation from Maximum Signs to supply the

twelve blade signs and one hamlet sign for the amount of $960.00 plus HST.

Background:

The sign program was finalized in 2015 but Council felt the signs were not complete without their identifiers, i.e. Home of Dr. Locke.

Discussion/Options:

A request for quotation was sent to three Companies and the total purchase was under $5,000.00. Two companies have submitted prices as per the

attached.


This amount is not included in the 2016 budget.

Clerk Report CLK2016-05 - Signs

of 88

SIGN BLADES/HAMLET SIGN

BUDGET 2016 $0.00

COMPANY SUBTOTAL HST TOTAL HST REBATE COST TO MUNICIPALITY

MAXIMUM SIGNS

960.00 124.80 1,084.80 107.90 976.90

TOTAL 960.00$ 124.80$ 1,084.80$ 107.90$ 976.90$

DAVE'S SIGNS

3,885.00 505.05 4,390.05 436.67 3,953.38

TOTAL 3,885.00$ 505.05$ 4,390.05$ 436.67$ 3,953.38$

12 SIGN BLADES, ONE HAMLET SIGN

BLADE SIGNS & HAMLET


of 88


of 88


Planning & Enforcement Department Report

Explanatory Note

To: Mayor & Council

From: Donald JW Lewis, Director

Date: June 7, 2016

Subject: 33- Zoning By-law Amendment - 10546 Broken Second Road

Recommendation:

THAT By-Law No. 2016-33, being a By-law to amend By-law No. 2010-48, be read and passed in open Council, signed and sealed.

Background:

The Municipality has received a request to amend current Zoning from “Mineral Aggregate Reserve (MAR)” to “Rural (RU)”.

The purpose of this Zoning By-law amendment is to fulfill one of the

Municipal conditions of the recent Consent application (SDG #B-01/16) wherein the retained lot is to be rezoned to a residential zone to permit the

existing legal non-complying single detached dwelling and accessory structures.

Please refer to key map depicting area affected.

33 - Zoning By-law Amendment - 10546 Broken Second Road

of 88

THE CORPORATION OF THE MUNICIPALITY OF SOUTH DUNDAS

BY-LAW NO. 2016-33

A By-law to amend By-Law No. 2010-48.

WHEREAS By-Law No. 2010-48 regulates the use of land and the use and erection of buildings and structures;

AND WHEREAS the Municipality of South Dundas deems it advisable to

amend By-Law No. 2010-48 as hereinafter set forth;

NOW THEREFORE the Council of the Corporation of the Municipality of South Dundas enacts as follows:

1. The area affected by this By-law is indicated by the shaded tone on Schedule ‘A’ attached hereto and forming part of this By-law.

2. By-Law No. 2010-48 is hereby amended as follows:

i) Schedule 8 of By-Law No. 2010-48 is hereby amended in

accordance with Schedule ‘A’ attached hereto;

ii) The area shown on Schedule ‘A’ to this By-law shall henceforth be zoned Rural (RU).

3. This By-law shall come into full force and effect in accordance with the

Planning Act, R.S.O. 1990, as amended.

READ and passed in open Council, signed and sealed this 7th day of June,

2016.

_______________________

MAYOR

_______________________

CLERK


of 88

Schedule ‘A’

to By-law No. 2016-33


of 88


Public Works Department Report

Explanatory Note

To: Mayor & Council

From: Chris Bazinet, Director

Date: June 7, 2016

Subject: 34 - Road Naming

Recommendation:

THAT By-Law No. 2016-34, being a By-law to amend By-law No. 2003-12 to name/rename a road, be read and passed in open Council, signed and

sealed.

Background:

The extension to Campbell Street has been completed in Industrial Park

Morrisburg. This By-law will assume and name the extension to Campbell Street.

Also, the original by-law for road naming did not include Chestnut Street,

therefore, Staff have included it in this by-law.

34 - Road Naming

of 88

THE CORPORATION OF THE MUNICIPALITY OF SOUTH DUNDAS BY-LAW NO. 2016-34 A By-Law to amend By-Law No. 2003-12 to name and/or rename roads. WHEREAS the Council of the Corporation of the Municipality of South Dundas deems it expedient to review and amend By-Law No. 2003-12 for the purpose of public safety to name all local roads within the said Municipality to easily identify property locations;

AND WHEREAS it is deemed expedient to accept and assume the extension to Campbell Street on Parts 1 & 2 on Registered Plan 8R-5514 as part of the public highway system;

NOW THEREFORE the Council of the Corporation of the Municipality of South Dundas enacts as follows:

1. That all of the works constructed and described as Part of Lot 29, Concession 1, Part of Lot 13, Registered Plan No. 46 known as Campbell Street are hereby accepted and assumed as part of the public highway system of the Municipality of South Dundas.

2. And That Section 264 be deleted in its entirety and replaced with:

“That the road commencing at Stormont, Dundas and Glengarry County Road 2 running northerly to Industrial Road be named “Campbell Street”.

3. And That That the road commencing at Allison Avenue running easterly

approximately 600 feet be named “Chestnut Street”.

4. That all other provisions of By-Law No. 2003-12 shall remain in effect.

5. That this By-Law shall come in force and take effect immediately upon

enactment thereof. READ and passed in open Council, signed and sealed this 7th day of June, 2016.

_____________________________ MAYOR

_____________________________ CLERK

34 - Road Naming

of 88


Administration Department Report

Explanatory Note

To: Mayor & Council


Date: June 7, 2016

Subject: Supply of Granular

Recommendation:

THAT By-Law No. 2016-35, being a By-law to enter into an Agreement with Cornwall Gravel Company Limited for supply and delivery of Granular, be

read and passed in open Council, signed and sealed.

Background:

This Agreement will bind the Contractor to the requirements of the Tender

PW16-05 for granular for 2016.

35 - Supply of Granular

of 88


BY-LAW NO. 2016-35

A BY-LAW to enter into an Agreement with Cornwall Gravel Company Limited for supply and delivery of Granular.

WHEREAS the Municipal Act, 2001, as amended, provides that the powers

of the municipality shall be exercised by By-law;

AND WHEREAS the Municipality of South Dundas desires to execute an Agreement with Cornwall Gravel Company Limited for the supply and

delivery of Granular under Contract No. MPW2016-05;

NOW THEREFORE the Council of the Corporation of the Municipality of

South Dundas enacts as follows:

1. THAT an Agreement be executed with Cornwall Gravel Company Limited in accordance with Schedule “A” attached to this By-law.

2. That the Mayor and Clerk are hereby authorized to execute all

documents as required to effectively carry out this Contract Agreement.


2016.

___________________________ MAYOR

___________________________

CLERK


of 88

CONTRACT AGREEMENT Page 1


Supply of Granular

CONTRACT NO. MPW2016-05

CONTRACT AGREEMENT


of 88


PROJECT:



THIS AGREEMENT made in duplicate this 7th day of June in the

year 2016.

BETWEEN:

Cornwall Gravel Company Ltd. (Hereinafter called the

“Contractor”) of the first part. and

Municipality of South Dundas (Hereinafter called the

“Municipality”) of the second part.

WITNESSETH that the Contractor and the Municipality, for the considerations

hereinafter indicated, undertake and agree as follows:

ARTICLE I

a) This contract is for the supply and delivery of Granular as set out in

your proposal which was opened on May 27th, 2016. The tender document is attached to this agreement.

ARTICLE II

The Contractor undertakes and agrees as follows:

a) To provide/furnish, at his own expense, all and every kind of labour,

machinery, plant, structures, roadways, materials, appliances, articles and things necessary for the due execution and completion of all the

work set out in the identified request for quotation.


of 88


ARTICLE III

The Municipality undertakes and agrees as follows:

a) To pay the Contractor in lawful money of Canada for the performance

of the work of the Contract, as described in the Schedule of Items and Prices, as submitted by the Contractor. It is estimated that the

aggregate payable under this Agreement will be in the amount of $139,313.00 Dollars (Inc. HST). Additional work may be performed on

a unit basis, as described in the Schedule of Items and Prices, as

submitted by the Contractor. However, the additional work must be agreed to, in writing, by both parties as indicated in Article III c).

b) To make payments on account thereof upon the approval of the

Director of Public Works as follows:

(i) On the 25th day of each calendar month, the Contractor shall prepare and deliver to the Director, an invoice for the value of

the labour and material incorporated in the work of the Contract up to the 25th day of that month.

(ii) Payment by the Municipality of the ten percent (10%) holdback

shall be in accordance with the Construction Lien Act, and the provision of the following:

1. A satisfactory certificate of clearance from the Workplace Safety Insurance Board.

2. A statutory declaration completed by a signing officer of

the company (Contractor) in a form satisfactory to the Director that all liabilities incurred by the Contractor and

his Subcontractors in carrying out the Contract have been paid and that there are no liens, garnishes, attachments of

claims relating to the work.

c) Any item that may arise that would require additional compensation over and above the tender amount, must be mutually agreed to by

both parties. The contractor will submit a written quotation of the additional work, which must be reviewed, agreed to and approved in

writing by the Municipalities Director of Public Works prior to the

additional work commencing.


of 88


ARTICLE IV

The Proponent shall at their own expense obtain and maintain insurance covering all activities of the Proponent and provide the Municipality with

evidence of:

Workplace Safety Insurance Board (W.S.I.B.)

The successful bidder shall at their own expense within 10 days notice of

acceptance and prior to the commencement of work and maintain until the termination of the contract or otherwise stated, provide the Municipality

evidence of clearance from W.S.I.B. stating that all assessment or compensation payable to the W.S.I.B. has been paid.

Commercial General Liability

Commercial General Liability Insurance issued on an occurrence basis for an

amount of not less than $5,000,000.00 per occurrence/$5,000,000.00 annual aggregate for any negligent acts or omissions by the Company. Such

insurance shall include, but is not limited to bodily injury and property damage including loss of use; personal injury; contractual liability; liquor liability;

injury to participates; premises, property & operations; non-owned automobile; broad form property damage; owners & contractors protective;

occurrence property damage; products & completed operations; employees

as Additional Insured(s); contingent employers liability; tenants legal liability – Broad Form; cross liability and severability of interest clause

Such insurance shall add The Municipality of South Dundas, its officers and

employees as Additional Insured with respect to the activities of the Company. This insurance shall be non-contributing with and apply as primary and not as

excess of any insurance available to the Municipality. The renter shall indemnify and save harmless the Municipality, their officers, employees and

volunteers from and against any liability, loss, claims, demands, costs and expenses, including reasonable legal fees, occasioned wholly or in part by any

negligence or acts or omissions whether willful or otherwise by the renter, their officers, employees or other persons for whom the renter is legally

responsible.


of 88


Automobile Liability Insurance

Automobile liability insurance with respect to owned or leased vehicles used

directly or indirectly in the performance of the services covering liability for bodily injury, death and damage to property with a limit of not less than

$2,000,000. inclusive for each and every loss.

Environmental Impairment Liability (if applicable)

The bidder shall effect and maintain Environmental Impairment Liability with

a limit of not less than $1,000,000. Per Incident /Annual Aggregate. Coverage shall include Third Party Bodily Injury and Property Damage including clean-

up. Such insurance shall be maintained for a period of two years subsequent to conclusion of services provided under this Agreement.

The Policies shown above shall not be cancelled unless the Insurer notifies the

Municipality in writing at least thirty (30) days prior to the effective date of the cancellation. The insurance policy will be in a form and with a company

which are, in all respects, acceptable to the Corporation of the Municipality of South Dundas.

ARTICLE V

No implied Contract of any kind whatsoever by or on behalf of the Municipality shall arise or be implied from anything in this Contract

contained, nor from any position or situation of the parties at any time, it

being clearly understood that the express covenants and agreements herein contained made by the Municipality shall be the only covenants and

agreements upon which any rights against the Municipality may be founded.

ARTICLE VI

The Contractor declares that by entering into this Contract, he agrees to protect, defend, indemnify and hold harmless the Municipality, its elected

officials, agents, employees and the Province of Ontario, from and against any liability, damages, claims, suits, liens and judgments, of whatever

nature, including claims for contribution and/or indemnification, for injuries to any person or persons, or damage to the property or other rights of any

person or persons, caused by the Contractor. The Contractor’s obligation to protect, defend, indemnify and hold harmless, as set forth above, shall

include any matter arising out of the actual or alleged unfair competition,


of 88


disparagement of service, or other business tort of any type whatsoever, or

any actual or alleged violation of professional regulations.

ARTICLE VII

The Contractor and the Municipality for themselves, their successors, and assigns, hereby undertake and agree to the full performance of the

covenants contained herein.

ARTICLE VIII

The Contractor further agrees that he will complete the whole of the works

in accordance with this agreement on or before July 29, 2016 for granular “m” 5/8” crushed rock and October 28, 2016 for dry stone dust.

ARTICLE IX

If and whenever either party hereto desires to give notice to the other party

under or in connection with this Agreement, such notice will be effectively given if mailed or delivered in writing to such party at the following address:

To the Contractor at: Cornwall Gravel Company Ltd

390 Eleventh Street W.

Cornwall ON K6J 3B2

To the Municipality at: Municipality of South Dundas

34 Ottawa Street, PO Box 740

Morrisburg ON K0C 1X0


of 88


In witness whereof, the parties hereto have executed this Agreement the day and year first above written.

SIGNED, SEALED AND DELIVERED ) In the presence of )

)

) )

) )

) ) (SEAL) (Contractor)

) )

) )

) ) Mayor, Evonne Delegarde

) )

)

) Clerk, Brenda M. Brunt )

) (SEAL) (Municipality)


of 88


of 88


Public Works Department Report

Explanatory Note

To: Mayor & Council


Date: June 7, 2016

Subject: 36 - Scrap Metal

Recommendation:

THAT By-Law No. 2016-36, being a By-law to enter into an Agreement with Triple M Metal for the collection and removal of scrap metal from the two

Landfill Sites, be read and passed in open Council, signed and sealed.

Background:

This Agreement will bind the Contractor to the requirements of Tender

PW16-03 for the Collection and Removal of Scrap Metal at the Williamsburg and Matilda Landfill Sites.

36 - Scrap Metal

of 88


BY-LAW NO. 2016-36

A BY-LAW to enter into an Agreement with Triple M Metal for the collection and removal of scrap metal from the two Landfill Sites.

WHEREAS the Municipal Act, 2001, as amended, provides that the powers

of the municipality shall be exercised by By-law;

AND WHEREAS the Municipality of South Dundas desires to execute an Agreement with Triple M Metal for the collection and removal of scrap metal

from the two Landfill Sites under Contract No. MPW2016-03;


South Dundas enacts as follows:

1. THAT an Agreement be executed with Triple M Metal in accordance with Schedule “A” attached to this By-law.

2. That the Mayor and Clerk are hereby authorized to execute all

documents as required to effectively carry out this Contract Agreement.


2016.

___________________________ MAYOR

___________________________

CLERK

36 - Scrap Metal

of 88



Collection and Removal of Scrap Metal from the Williamsburg and Matilda Landfill Sites


CONTRACT AGREEMENT

36 - Scrap Metal

of 88


PROJECT:



THIS AGREEMENT made in duplicate this 7th day of June in the

year 2016.

BETWEEN:

Triple M Metal (Hereinafter called the

“Contractor”) of the first part. and

Municipality of South Dundas (Hereinafter called the

“Municipality”) of the second part.

WITNESSETH that the Contractor and the Municipality, for the considerations hereinafter indicated, undertake and agree as follows:

ARTICLE I

a) This contract is for the collection and removal of scrap metal in the

Williamsburg and Matilda Landfill Sites as set out in your proposal which was

opened on May 27th, 2016 and is attached to this contract.

b) The Contract period shall be for a period of one (1) year (12 months) from the date of execution of the contract. Price(s) quoted shall remain firm

for the period of the Contract. The Bidder shall not revoke its offer until after the expiration of sixty (60) calendar days after the opening of the Tenders

by the Municipality.

ARTICLE II

The Contractor undertakes and agrees as follows:

a) To provide/furnish, at his own expense, all and every kind of labour, machinery, plant, structures, roadways, materials, appliances, articles

and things necessary for the due execution and completion of all the

work set out in the identified request for quotation.

36 - Scrap Metal

of 88


ARTICLE III

The Municipality undertakes and agrees as follows:

a) If the Contractor is baling scrap metal periodically through the year (to

occur at least twice per year), payment to the Municipality, will be made within a period of sixty (60) days following completion of each respective

scrap metal baling & removal event. If the Contractor is utilizing roll-off containers for collection & removal of scrap metal, payment to the

Municipality, will occur monthly. The tonnage hauled during a specific

time period will be the sum owing.

All payments to the Municipality will be the tendered unit price per tonne as indicated on weigh scale slips/tickets.

b) Any item that may arise that would require additional compensation

over and above the tender amount, must be mutually agreed to by both parties. The contractor will submit a written quotation of the

additional work, which must be reviewed, agreed to and approved in writing by the Municipalities Director of Public Works prior to the

additional work commencing.

ARTICLE IV

The Proponent shall at their own expense obtain and maintain insurance

covering all activities of the Proponent and provide the Municipality with evidence of:

Workplace Safety Insurance Board (W.S.I.B.)

The successful bidder shall at their own expense within 10 days notice of

acceptance and prior to the commencement of work and maintain until the termination of the contract or otherwise stated, provide the Municipality

evidence of clearance from W.S.I.B. stating that all assessment or compensation payable to the W.S.I.B. has been paid.

36 - Scrap Metal

of 88


Commercial General Liability

Commercial General Liability Insurance issued on an occurrence basis for an

amount of not less than $5,000,000.00 per occurrence/$5,000,000.00 annual aggregate for any negligent acts or omissions by the Company. Such

insurance shall include, but is not limited to bodily injury and property damage including loss of use; personal injury; contractual liability; liquor liability;

injury to participates; premises, property & operations; non-owned automobile; broad form property damage; owners & contractors protective;

occurrence property damage; products & completed operations; employees

as Additional Insured(s); contingent employers liability; tenants legal liability – Broad Form; cross liability and severability of interest clause

Such insurance shall add The Municipality of South Dundas, its officers and

employees as Additional Insured with respect to the activities of the Company. This insurance shall be non-contributing with and apply as primary and not as

excess of any insurance available to the Municipality. The renter shall indemnify and save harmless the Municipality, their officers, employees and

volunteers from and against any liability, loss, claims, demands, costs and expenses, including reasonable legal fees, occasioned wholly or in part by any

negligence or acts or omissions whether willful or otherwise by the renter, their officers, employees or other persons for whom the renter is legally

responsible.

Automobile Liability Insurance

Automobile liability insurance with respect to owned or leased vehicles used

directly or indirectly in the performance of the services covering liability for bodily injury, death and damage to property with a limit of not less than

$2,000,000. inclusive for each and every loss.

36 - Scrap Metal

of 88


Environmental Impairment Liability (if applicable)

The bidder shall effect and maintain Environmental Impairment Liability with

a limit of not less than $1,000,000. Per Incident /Annual Aggregate. Coverage shall include Third Party Bodily Injury and Property Damage including clean-

up. Such insurance shall be maintained for a period of two years subsequent to conclusion of services provided under this Agreement.

The Policies shown above shall not be cancelled unless the Insurer notifies the

Municipality in writing at least thirty (30) days prior to the effective date of

the cancellation. The insurance policy will be in a form and with a company which are, in all respects, acceptable to the Corporation of the Municipality of

South Dundas.

ARTICLE V

No implied Contract of any kind whatsoever by or on behalf of the

Municipality shall arise or be implied from anything in this Contract contained, nor from any position or situation of the parties at any time, it

being clearly understood that the express covenants and agreements herein contained made by the Municipality shall be the only covenants and

agreements upon which any rights against the Municipality may be founded.

ARTICLE VI

The Contractor declares that by entering into this Contract, he agrees to

protect, defend, indemnify and hold harmless the Municipality, its elected officials, agents, employees and the Province of Ontario, from and against

any liability, damages, claims, suits, liens and judgments, of whatever nature, including claims for contribution and/or indemnification, for injuries

to any person or persons, or damage to the property or other rights of any person or persons, caused by the Contractor. The Contractor’s obligation to

protect, defend, indemnify and hold harmless, as set forth above, shall include any matter arising out of the actual or alleged unfair competition,

disparagement of service, or other business tort of any type whatsoever, or any actual or alleged violation of professional regulations.

36 - Scrap Metal

of 88


ARTICLE VII

The Contractor and the Municipality for themselves, their successors, and

assigns, hereby undertake and agree to the full performance of the covenants contained herein.

ARTICLE VIII

The Contractor further agrees that he will complete the whole of the works

in accordance with this agreement.

ARTICLE IX

If and whenever either party hereto desires to give notice to the other party

under or in connection with this Agreement, such notice will be effectively given if mailed or delivered in writing to such party at the following address:

To the Contractor at: Triple M Metal

471 Intermodal Drive

Brampton ON L6T 5G4

To the Municipality at: Municipality of South Dundas

34 Ottawa Street, PO Box 740

Morrisburg ON K0C 1X0

36 - Scrap Metal

of 88


In witness whereof, the parties hereto have executed this Agreement the

day and year first above written.

SIGNED, SEALED AND DELIVERED )

In the presence of ) )

) )

)

) )

) (SEAL) (Contractor) )

) )

) )

) Mayor, Evonne Delegarde )

) )

) Clerk, Brenda M. Brunt )

) (SEAL) (Municipality)

36 - Scrap Metal

of 88

36 - Scrap Metal

of 88


Administration Department Report

Explanatory Note

To: Mayor & Council

From: Brenda Brunt, Director

Date: June 7, 2016

Subject: 37-Confirmatory By-Law

Recommendation:

THAT By-Law No. 2016-37, being a By-law to adopt, confirm and ratify matters dealt with by resolution, be read and passed in open Council, signed

and sealed.

Background:

This By-law is passed at every meeting, so that the action which is taken or

authorized to be taken by the Municipality of South Dundas does not lend itself to the passage of an individual By-law.

37-Confirmatory By-Law

of 88


BY-LAW NO. 2016-37

A BY-LAW to adopt, confirm and ratify matters dealt with by

resolution.

WHEREAS the Municipal Act, 2001, as amended, provides that the powers of the Corporation of the Municipality of South Dundas, shall be exercised by

By-law;

AND WHEREAS in many cases, action which is taken or authorized to be taken by the Municipality of South Dundas does not lend itself to the passage

of an individual By-law;


South Dundas hereby enacts as follows:

1. THAT the Minutes of the Regular Meeting held on May 17, 2016 and the In Camera Meeting on May 17, 2016 of the Municipality of South

Dundas, be and the same are hereby adopted.

2. THAT the actions of the Municipality of South Dundas, at its meeting held on June 7, 2016, in respect of which recommendations contained

in the reports of the committees considered at each meeting and in respect of each motion, resolution and other action taken by the

Municipality of South Dundas at its meeting are, except where the prior approval of the Ontario Municipal Board or other authority is required

by law, hereby adopted, ratified and confirmed as if all such proceedings were expressly embodied in this by-law.

3. THAT where no individual By-law has been or is passed with respect to the taking of any action authorized in or by the above-mentioned

minutes or with respect to the exercise of any powers by the Municipality of South Dundas in the above-mentioned minutes, then

this By-law shall be deemed for all purposes to be the By-law required for approving and authorizing and taking of any action authorized

therein and thereby or required for the exercise of any powers therein by the Municipality of South Dundas.

4. THAT the Mayor and Members of Council of the Municipality of South

Dundas are hereby authorized and directed to do all things necessary to give effect to the said action of the Municipality of South Dundas to

obtain approvals where required and accept otherwise provided, the Mayor or Clerk are hereby directed to execute all documents necessary

on behalf of the Municipality of South Dundas.

READ and passed in open Council, signed and sealed this 7th day of June, 2016.

________________________

MAYOR

________________________ CLERK

37-Confirmatory By-Law

of 88

AGENDA Municipality of South Dundas Fifty-First Meeting of ...€¦ · 6/1/2018 · AGENDA...

Documents

Transcript of AGENDA Municipality of South Dundas Fifty-First Meeting of ...€¦ · 6/1/2018 · AGENDA...