AGENDA · LUCAN BIDDULPH COUNCIL AGENDA MONDAY, JUNE 19, 2017 6:00 PM Lucan Biddulph Township...

LUCAN BIDDULPH COUNCIL AGENDA

MONDAY, JUNE 19, 2017 6:00 PMLucan Biddulph Township Office

270 Main Street P.O. Box 190 Lucan, ON

AGENDA

1. Call to Order

2. Disclosure of Pecuniary Interest & Nature Thereof

3. In-Camera Session – property manner

4. Petitions & DelegationsTony Cristilli OPP – OPP Report - Lucan Biddulph

Christene Scrimgeour, Scrimgeour & Company - 2016 Independence Letter

Township of Lucan Biddulph 2016FR

Township of Lucan Biddulph AMP Notes

Township of Lucan Biddulph AMP

5. Adoption of Minutes - June 5 2017 Council Minutes

6. Business Arising From the Minutes - June 19 2017 BA

7. Communications Reports1. Letter from MPP Monte McNaughton - Letter from MPP re Connecting Link Money

Denied2. Letter from MMAH - Residential Tenancies Act - Update on Ministry Plans3. Balance of Communications Report

a. Granton Appreciation Day Paradeb. Canada 150 Community Leaderc. OMCC 2017 Launch May 29 2017

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d. MEPCO Board Supports Proposals to Strengthen Plan Health 201706-05e. Nominate an Outstanding Ontario Physician in Your Communityf. ClerksTreasurers-GolfNotice-2017g. AMO Watchfile June 8 and June 15

8. Committee Reports a) CEDC b) Bluewater Recycling c) Lake Huron d) Fire Boards e) ABCA f) Parks & Recreation g) Canada Day

9. New BusinessStaff Reports

a) CAO/Clerks Officeb) Building/By-law Enforcementc) Finance

d) Planning - Cabrera 2nd report 19JUN17- Cabrera Development Agreement 19JUN17

e) Public Worksf) Parks & Recreation - Council Report - Granton Skateboard Park

10. Changes to Budget

11. Motions - Motions - June 19, 2017

12. Notice of Motions

13. Accounts

14. By-laws41-2017 Execution of Development Agreement -Cabrera

42-2017 Appointment of Staff By-law

43-2017 Confirming

15. Adjournment

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Middlesex County OPP

Policing Report

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78 % - VEHICLE THEFT

UNLOCKED or KEY ACCESSIBLE

OCCURRED AT NIGHT

3 SUSPECTS ARRESTED AND CHARGED

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INCLUDES VILLAGE AND A PORTION OF NORTH MIDDLESEX

Overall the county has experienced

an increase in Personal Injury collisions

a slight decrease in Personal Damage collisions

a significant increase in Fatalities

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Total Calls for Service in Middlesex County have remained relatively stable for last 3 years

3 year average – 21, 525

2016 – 22,051 calls

2.4 % increase

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Total Calls for Service in Lucan Biddulph have reflected the county

3 year average – 707

2016 - 662 Calls for service

6.4% decrease

***doesn’t include Criminal Record checks as they fluctuate from year to year

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MEDIA RELEASES posted to OPP News Release Portal

General: 70

Pertaining to Lucan Biddulph: 25

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January

Racing Against Drugs (RAD) London meeting (London ON)

20th- Safe Schools meeting (London ON)

22nd - London Middlesex Road Safety Committee (LMRSC) meeting (London ON)

26, 27, 28, 29- Racing Against Drugs (RAD) –London- schools from all of Middlesex County attended (London ON)

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February

09th - OPP KIDS Drug Awareness presentation (Wilberforce PS)



29th - Student Reinstatements (Wilberforce PS)

May

18th – Lockdown Drill (Wilberforce PS)

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June 1st - Tim Hortons Camp Day (Lucan ON) 1st - Victim Services training (Exeter ON) 2nd - Safe Schools meeting (TVDSB Education

Centre, London ON) 9th - Fraud Presentation (Library, Lucan ON)

September 13th – Racing Against Drugs London meeting

(London ON) 20, 21, 22, 23 International Ploughing Match

(Minto, Wellington County, ON)

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October 04 Lockdown Drill (Wilberforce PS) 11 Safe Schools meeting (TVDSB, London ON) 27 VIP Teacher Training (London ON)

November 17th - OPP KIDS Youth and the Law presentation (Wilberforce

PS) 17th - Victim Services Dinner (London ON) 30th - OPP KIDS Youth and the Law presentation (Wilberforce

PS)

December 3rd - Lucan Santa Claus Parade (Lucan ON) 19th - Christmas Reader (Wilberforce PS)

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1322 volunteer hours contributed in Lucan

152 hours Community Policing

19 hours Major Event

780 hours Patrol

181 hours of Training

Unit covered all requests for assistance at community events

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Criminal record check clinics

Tim Hortons Camp Day

“Real Superheroes” at Lucan Library

Remembrance Day Ceremonies

Lucan Santa Clause Parade

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New recruits already assisting with community events and regularly partner with regular members for patrol

Participate in bi-weekly training with regular force members

Excited to assist with community events in Lucan Biddulph in the upcoming summer events season

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TOWNSHIP OF LUCAN BIDDULPH

CONSOLIDATED FINANCIAL STATEMENTS

FOR THE YEAR ENDED DECEMBER 31, 2016

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Christene

Draft

TOWNSHIP OF LUCAN BIDDULPHCONSOLIDATED FINANCIAL STATEMENTSFOR THE YEAR ENDED DECEMBER 31, 2016

-1- Independent Auditor's Report

-2- Consolidated Statement of Financial Position

-3- Consolidated Statement of Operations and Accumulated Surplus

-4- Consolidated Statement of Cash Flows

-5- Consolidated Statement of Changes in Net Financial Assets (Liabilities)

-6- to -13- Consolidated Notes to Financial Statements

-14- Schedule 1 - Consolidated Schedule of Tangible Capital Assets

-15- Schedule 2 - Consolidated Schedule of Segmented Information

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-1-

INDEPENDENT AUDITOR'S REPORT

To the Members of Council, Inhabitants and Ratepayers of the Township of Lucan Biddulph:

I have audited the accompanying consolidated financial statements of Township of Lucan Biddulph, whichcomprise the Consolidated Statement of Financial Position as at December 31, 2016 and the ConsolidatedStatements of Operations and Accumulated Surplus, Cash Flows, and Changes in Net Financial Assets(Liabilities) for the year then ended, and a summary of significant accounting policies and other explanatoryinformation.

Management's Responsibility for the Consolidated Financial StatementsManagement is responsible for the preparation and fair presentation of these consolidated financialstatements in accordance with Canadian public sector accounting standards, and for such internal control asmanagement determines is necessary to enable the preparation of financial statements that are free frommaterial misstatement, whether due to fraud or error.

Auditor's ResponsibilityMy responsibility is to express an opinion on these consolidated financial statements based on my audit. Iconducted my audit in accordance with Canadian generally accepted auditing standards. Those standardsrequire that I comply with ethical requirements and plan and perform the audit to obtain reasonableassurance about whether the financial statements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in theconsolidated financial statements. The procedures selected depend on the auditor's judgment, including theassessment of the risks of material misstatement of the financial statements, whether due to fraud or error.In making those risk assessments, the auditor considers internal control relevant to the entity's preparationand fair presentation of the consolidated financial statements in order to design audit procedures that areappropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of theentity's internal control. An audit also includes evaluating the appropriateness of accounting policies usedand the reasonableness of accounting estimates made by management, as well as evaluating overallpresentation of the consolidated financial statements.

I believe that the audit evidence I have obtained is sufficient and appropriate to provide a basis for my auditopinion.

OpinionIn my opinion, the consolidated financial statements present fairly, in all material respects, the financialposition of the Township as at December 31, 2016 and its financial performance and its changes in cashflows and net financial assets (liabilities) for the year then ended in accordance with Canadian public sectoraccounting standards.

June 19, 2017London, Canada LICENSED PUBLIC ACCOUNTANT

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Christene

Draft

-2-TOWNSHIP OF LUCAN BIDDULPHCONSOLIDATED STATEMENT OF FINANCIAL POSITIONAS AT DECEMBER 31, 2016

2016 2015

FINANCIAL ASSETSCash $ 3,883,444 $ 3,688,062Taxes receivable 513,032 488,062Accounts receivable 1,225,937 1,082,494

5,622,413 5,258,618

LIABILITIESBank loan (note 7) 90,000 80,000Accounts payable and accrued liabilities 621,450 672,055Other current liabilities 6,899 5,745Deferred revenue - obligatory reserve funds (note 6) 828,064 1,026,147Net long-term liabilities (note 7) 3,947,967 4,310,446

5,494,380 6,094,393

NET FINANCIAL ASSETS (LIABILITIES) 128,033 (835,775)

NON-FINANCIAL ASSETSTangible capital assets - Schedule 1 38,211,071 38,483,395Capital work in progress 174,698 255,947Inventory 29,095 24,002Prepaid supplies 95,889 108,778

38,510,753 38,872,122

ACCUMULATED SURPLUS (note 8) $ 38,638,786 $ 38,036,347

The accompanying notes are an integral part of these financial statements.

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-3-TOWNSHIP OF LUCAN BIDDULPHCONSOLIDATED STATEMENT OF OPERATIONS AND ACCUMULATED SURPLUSFOR THE YEAR ENDED DECEMBER 31, 2016

Budget Actual Actual 2016 2016 2015

REVENUEProperty taxation $ 3,280,370 $ 3,261,228 $ 2,970,964User charges 2,601,395 2,663,552 2,405,563Government grants 555,571 542,576 585,895Investment income 32,250 40,555 51,338Penalty and interest on taxes 75,000 75,035 71,148Other revenue 13,100 21,227 55,140

6,557,686 6,604,173 6,140,048

EXPENDITURESGeneral government 766,690 908,287 800,990Protection to persons and property 1,185,478 997,602 963,086Transportation services 937,136 1,779,613 1,753,397Environmental services 1,156,603 1,624,241 1,548,403Recreation and cultural development 962,490 1,383,207 1,212,250Planning and development 56,000 55,356 48,869Agriculture and reforestation 92,500 60,087 48,724

5,156,897 6,808,393 6,375,719

EXCESS OF REVENUE OVER EXPENDITURES(EXPENDITURES OVER REVENUE)BEFORE OTHER 1,400,789 (204,220) (235,671)

OTHERGovernment transfers related to capital 181,171 203,673 49,029Gain (loss) on disposal of capital assets 18,000 2,500 138,045Developer and other contributions related to capital 233,289 600,486 279,889

432,460 806,659 466,963

EXCESS OF REVENUE OVER EXPENDITURES 1,833,249 602,439 231,292

ACCUMULATED SURPLUS, BEGINNING OF YEAR 38,036,347 38,036,347 37,805,055

ACCUMULATED SURPLUS, END OF YEAR $ 39,869,596 $ 38,638,786 $ 38,036,347


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-4-TOWNSHIP OF LUCAN BIDDULPHCONSOLIDATED STATEMENT OF CASH FLOWSFOR THE YEAR ENDED DECEMBER 31, 2016

2016 2015

NET INFLOW (OUTFLOW) OF CASH RELATED TOTHE FOLLOWING ACTIVITIES:OPERATINGExcess of revenue over expenditures (expenditures over revenue) (page 3) $ 602,439 $ 231,292Non-cash charges to operations

Amortization 1,677,629 1,608,569Net disposal of tangible capital assets - 144,597

Net change in working capital other than cash (A) (405,947) (93,199)

1,874,121 1,891,259

INVESTINGAcquisition of tangible capital assets (1,405,305) (4,602,532)Decrease (increase) in capital work in progress 81,249 205,776Decrease (increase) in inventory (5,093) (17,590)Decrease (increase) in prepaid supplies 12,889 (88,518)

(1,316,260) (4,502,864)

FINANCINGNet proceeds (repayments) in long-term debt and bank loan (362,479) 3,023,716

Net change in cash and cash equivalents during the year 195,382 412,111

CASH AND CASH EQUIVALENTS, BEGINNING OF YEAR 3,688,062 3,275,951

CASH AND CASH EQUIVALENTS, END OF YEAR $ 3,883,444 $ 3,688,062

(A) Net change in working capital other than cash includes the net change in taxes receivable,accounts receivable, accounts payable and accrued liabilities, other current liabilities and deferredrevenue.


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-5-TOWNSHIP OF LUCAN BIDDULPHCONSOLIDATED STATEMENT OF CHANGES IN NET FINANCIAL ASSETS (LIABILITIES)FOR THE YEAR ENDED DECEMBER 31, 2016

2016 2015

Excess revenue over expenditures (expenditures over revenue) (page 3) $ 602,439 $ 231,292

Amortization of tangible capital assets 1,677,629 1,608,569 Investment in capital works in progress 81,249 205,776

Change in inventory (5,093) (17,590)Change in prepaid supplies 12,889 (88,518)Net disposal of tangible capital assets - 144,597Acquisition of tangible capital assets (1,405,305) (4,602,532)

Increase (decrease) in net financial assets 963,808 (2,518,406)

NET FINANCIAL ASSETS, BEGINNING OF YEAR (835,775) 1,682,631

NET FINANCIAL ASSETS (LIABILITIES), END OF YEAR $ 128,033 $ (835,775)


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-6-TOWNSHIP OF LUCAN BIDDULPHNOTES TO THE CONSOLIDATED FINANCIAL STATEMENTSFOR THE YEAR ENDED DECEMBER 31, 2016

The Township of Lucan Biddulph (the Township) is a Township in the Province of Ontario, Canada.It conducts its operations guided by the provisions of provincial statutes such as the Municipal Act,Municipal Affairs Act and related legislation.

1. Significant accounting policies

The consolidated financial statements of the Corporation of the Township of Lucan Biddulph areprepared by management in accordance with Canadian public sector accounting standards.Significant aspects of the accounting policies adopted by the Township are as follows:

a. (i) Basis of consolidationThese consolidated financial statements reflect the assets, liabilities, operating revenue andexpenditures and accumulated surpluses and changes in investment in tangible capital assetsof the Township.

The Township contributes 51% towards the funding of the Biddulph-Blanchard Fire Area andthese financial statements includes 51% of the Area's assets, liabilities, operating revenue andexpenditures and accumulated surplus and changes in investment in the Area's tangible capitalassets.

These financial statements include the activities of all other committees of Council.

(ii) Non-consolidated entitiesThere are no local boards, joint local boards, municipal enterprises and utilities which arenot consolidated.

b. Accrual accountingThe accrual basis of accounting recognizes revenue as they become available and measurable;expenditures are recognized as they are incurred and measurable as a result of receipt of goodsor services and the creation of a legal obligation to pay.

c. Accounting for County and School Board transactionsThe Township is required to bill, collect and remit provincial education and upper tier taxationin respect of residential and other properties on behalf of the School Boards and upper tier.The Township has no jurisdiction or control over the School Board or upper tier's operations ortheir tax rate. The taxation, other revenue, expenditures, assets and liabilities with respect tothe operations of the School Boards, and the County of Middlesex are not reflected in theseconsolidated financial statements.

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1. Significant Accounting Policies continued

d. Trust fundsTrust funds and their related operations administered by the Township are not consolidated, butare reported separately on the Trust Fund Statements of Operations and Financial Position.

e. Non-financial assetsNon-financial assets are not available to discharge existing liabilities and are held for use in theprovision of services. They have useful lives extending beyond the current year and are notintended for sale in the ordinary course of operations. The change in non-financial assetsduring the year, together with the excess of revenue over expenditures, provides theConsolidated Change in Financial Assets for the year.

The Township's non-financial assets consist of tangible capital assets. Tangible capital assetsare recorded at cost which includes all amounts that are directly attributable to acquisition,construction, development or betterment of the asset. The cost, less residual value, of thetangible capital assets is amortized on a straight-line basis over their estimated useful lives asfollows:

Land improvements 10 to 40 yearsBuildings 20 to 50 yearsVehicles and machinery 3 to 30 yearsEquipment and furniture 3 to 10 yearsInfrastructure 50 to 100 yearsRoads and bridges 15 to 100 years

Tangible capital assets received as contributions are recorded at their fair value at the date ofthe receipt. The fair value is also recorded as contributed revenue.

f. Revenue recognitionGovernment grants and transfers are recognized in the consolidated financial statements asrevenue in the period in which events giving rise to the transfer occur, providing the transfersare authorized, any eligibility criteria have been met, and reasonable estimates of the amountscan be determined.

g. Deferred revenueGovernment transfers, contributions and other amounts are received from third parties pursuantto legislation, regulation or agreement and may only be used in the conduct of certainprograms, in the completion of specific work or for the purchase of tangible capital assets. Inaddition, certain user charges and fees are collected for which the related services have yet tobe performed. Revenue is recognized in the period when the related expenditures are incurred,services performed or the tangible capital assets are acquired.

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1. Significant accounting policies continued

h. Use of estimatesThe preparation of consolidated financial statements in conformity with Canadian public sectoraccounting standards requires management to make estimates and assumptions that affect thereported amounts of assets, liabilities, disclosure of contingent assets and liabilities at the date ofthe financial statements and the reported amounts of revenue and expenditures during the period.Such estimates are periodically reviewed and any adjustments necessary are reported in earningsin the period in which they become known. Actual results could differ from these estimates.

i. LeasesLeases are classified as capital or operating leases. Leases which transfer substantially all of thebenefits and risks incidental to ownership of property are accounted for as capital leases. Allother leases are accounted for as operating leases and the related lease payments are charged toexpense as incurred.

j. Financial instrumentsFinancial instruments of the Township consist mainly of cash, short-term investments, accountsreceivable and taxes receivable. The carrying values of these financial assets approximate theirfair values unless otherwise disclosed.

2. Tax revenue

Property tax billings are prepared by the Township based on an assessment roll prepared by theOntario Property Assessment Corporation. All assessed property values in the Township werereviewed and new values established based on a common valuation date which was used by the theTownship in computing the 2016 property tax bills. Property tax revenue and tax receivables aresubject to appeals which may not have been heard yet. Any supplementary billing adjustmentsmade necessary by the determination of such appeals will be recognized in the fiscal year they aredetermined and the effect shared with the County of Middlesex and the appropriate school boards.

3. Trust funds

Trust funds administered by the Township amounting to $1,269 (2015 - $1,266) have not beenincluded in the these consolidated financial statements.

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4. Operations of School Boards and the County of Middlesex

Further to note 1c, the taxation revenue of the School Boards and County of Middlesex arecomprised of the following:

School Boards County

Taxation and user charges $ 1,257,676 $ 2,033,758

Requisitions $ 1,257,676 $ 2,033,758

5. Pension agreements

The Township makes contributions to the Ontario Municipal Employees Retirement Fund(OMERS), which is a multi-employer plan, on behalf of members of its staff. The plan is a definedbenefit plan which specifies the amount of the retirement benefit to be received by the employeesbased on the length of services and rates of pay.

The amount contributed to OMERS for 2016 was $84,576 (2015 - $75,882) for current service andis included as an expenditure on the Consolidated Statement of Operations.

6. Deferred revenue - obligatory reserve funds

A requirement of the public sector accounting standards is that obligatory reserve funds be reportedas deferred revenue. This requirement is in place as provincial legislation restricts how these fundsmay be used and under certain circumstances these funds may possibly be refunded. The balancesin the obligatory reserve funds of the Township are summarized as follows:

2016 2015

Development charges $ 761,061 $ 942,104Deferred revenue 66,123 84,043Federal gas tax 880 -

$ 828,064 $ 1,026,147

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7. Long-term liabilities

2016 2015

a. The balance of long-term liabilities reported on the Consolidated Statement of Financial Positionis made up of the following:

Total long-term liabilities incurred by the Townshipincluding those incurred on behalf of school boards, other municipalities and municipal enterprises and outstanding at the end the year amount to $ 4,026,368 $ 4,405,483

Of the long-term liabilities shown above, irresponsibility for payment of principal and interest charges for tile drainloans has been assumed by individuals. At the end of the year, the outstanding principal amount of this liability is (78,401) (95,037)

Net long-term liabilities at the end of the year $ 3,947,967 $ 4,310,446

b. Debt to be retired over the next five years

Recovered Recovered from Ratepayers from Taxation

2017 $ 98,544 $ 169,1242018 $ 101,420 $ 170,6922019 $ 104,379 $ 138,7992020 $ 107,426 $ 140,4582021 $ 110,561 $ 142,195

c. Approval of the Ontario Municipal Board has been obtained for those pending issues of longterm liabilities and commitments to be financed by revenue beyond the term of Council andapproved on or before December 31, 1992. Those approved after January 1, 1993 have beenapproved by by-law. The principal and interest payments required to service these pendingissues and commitments are within the debt repayment limit prescribed by the Ministry ofMunicipal Affairs.

d. The Township is contingently liable for long term liabilities with respect to tile drainage loans,and for those for which the principal and interest had been assumed by other municipalities,school board and unconsolidated local boards, municipal enterprises, and utilities. The totalamount outstanding as at December 31, 2016 is $78,401 (2015 - $95,037) are not recorded on the"Consolidated Statement of Financial Position".

e. The Township has a borrowing agreement to provide temporary funding for construction ofmunicipal drains. At December 31, 2016, there is $90,000 (2015 - $80,000) outstanding on thisbank loan. The bank has authorized credit up to $500,000 and the loan is repayable at interest ofprime less 0.6%.

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8. Accumulated surplus

The accumulated surplus on the Consolidated Statement of Financial Position at the end of the yearis comprised of the following:

2016 2015

Investment in tangible capital assets $ 34,263,104 $ 34,172,949

Reserves set aside for specific purpose:- for working capital 300,100 300,100- for water operations and capital 398,675 558,717- for sewer operations and capital 555,631 316,443- for parks needs 26,813 23,813- for arena needs 104,018 123,791- for public works needs 1,392,257 1,067,144- for tax rate stabilization 196,771 299,951- for building 870,041 770,310- for administration 35,991 37,967

Total reserves 3,880,297 3,498,236

Reserve funds set aside for specific purpose:- for fire capital needs 495,385 311,840- from sale of former Hydro - 53,322

Total reserve funds 495,385 365,162

ACCUMULATED SURPLUS $ 38,638,786 $ 38,036,347

9. Charges for net long-term liabilities

Interest for the year for net long-term liabilities are as follows:

2016 2015

Interest (included in operating expenditures) 107,506 17,756

$ 107,506 $ 17,756

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10. Budget figures

The Township's Council completes separate budget reviews for its operating and capital budgetseach year. The approved operating budget for 2016 is reflected on the Consolidated Statement ofOperations.

11. Commitments

i. On July 13, 1998, The Corporation of the City of London received a Notice of Transfer forthe Lake Huron Primary Water System. The transfer order was finalized in 1999. Under thetransfer order, the works, properties and all assets, liabilities, rights and obligations of thesystem are conveyed, assigned and transferred to the City of London. The Township ofLucan Biddulph is a member of the Lake Huron Water Supply System and representsapproximately 0.49% of the total System. This percentage is based on the annual flowsduring 2016. The Township's share of the System's accumulated surplus and tangible capitalassets is $816,773. These balances are based on the System's financial statements and havenot been reflected in these financial statements.

ii. The Township contracts with the Ontario Provincial Police to provide policing services underSection 10 of the Police Services Act. The cost of this contract for 2016 was $567,275 (2015- $552,726).

12. Public sector salary disclosure

There is one employee paid a salary, as defined in the Public Sector Disclosure Act, 1996 of$100,000 or more.

13. Segmented information

Segmented information is presented on Schedule 2. The Township of Lucan Biddulph is adiversified municipality and provides a wide range of services to its citizens including policethrough contracted services, fire, protective services, transportation, environmental, includingwater, wastewater, waste disposal and storm management, and community services, includingrecreation, library and museum and planning, including development and municipal drains. Thegeneral government segment includes such functions as finance and information services, counciland administrative offices.

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14. Liability for contaminated sites

PSAB 3260 requires a municipality to accrue the present value of the expected remediation costsfor known contaminated sites the municipality owns. This requirement is effective for yearsending December 31, 2015. The Township has evaluated the properties and has determined thatno accrual is required for future remediation costs.

15. Comparative balances

Certain comparative balances have been reclassified to conform with the current year's financialstatement presentation.

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-14-TOWNSHIP OF LUCAN BIDDULPH Schedule 1SCHEDULE OF CONSOLIDATED TANGIBLE CAPITAL ASSETSFOR THE YEAR ENDED DECEMBER 31, 2016

Land Buildings and Machinery and 2016 2015 Land Improvements Fixtures Equipment Automotive Infrastructure Total Total

COSTBalance, beginning of year $ 753,190 $ 1,119,611 $ 17,244,074 $ 2,968,322 $ 2,052,332 $ 36,338,708 $ 60,476,237 $ 56,469,527

Add:Additions during the year - 389,840 - 276,684 28,598 710,183 1,405,305 4,602,532

Less:Disposals during the year - (25,052) - (5,942) (29,389) (15,449) (75,832) (595,822)

Balance, end of year 753,190 1,484,399 17,244,074 3,239,064 2,051,541 37,033,442 61,805,710 60,476,237

ACCUMULATED AMORTIZATIONBalance, beginning of year - 416,007 5,606,131 1,066,753 906,626 13,997,325 21,992,842 20,835,498

Add: Amortization during the year - 64,638 398,863 191,394 111,195 911,539 1,677,629 1,608,569

Less:Disposals during the year - (25,052) - (5,942) (29,389) (15,449) (75,832) (451,225)

Balance, end of year - 455,593 6,004,994 1,252,205 988,432 14,893,415 23,594,639 21,992,842

NET BOOK VALUE OF TANGIBLE CAPITAL ASSETS $ 753,190 $ 1,028,806 $ 11,239,080 $ 1,986,859 $ 1,063,109 $ 22,140,027 $ 38,211,071 $ 38,483,395

This schedule is provided for information purposes only.

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-15- TOWNSHIP OF LUCAN BIDDULPH Schedule 2CONSOLIDATED SCHEDULE OF SEGMENTED INFORMATIONFOR THE YEAR ENDED DECEMBER 31, 2016

General Protective Recreation and Planning andGovernment Services Transportation Environmental Culture Agriculture Total

REVENUETaxation $ 3,261,228 $ - $ - $ - $ - $ - $ 3,261,228User fees 78,975 128,671 10,266 1,796,047 619,868 29,725 2,663,552Government grants-operating 407,400 14,386 7,719 36,502 71,569 5,000 542,576Investment income 40,555 - - - - - 40,555Penalty and interest on taxes 75,035 - - - - - 75,035Other 10,915 - - - 10,312 - 21,227

3,874,108 143,057 17,985 1,832,549 701,749 34,725 6,604,173

EXPENDITURESSalaries and benefits 558,173 97,524 339,894 185,754 503,945 - 1,685,290Materials, goods and services 299,929 822,480 538,019 1,047,065 629,148 108,833 3,445,474Amortization 50,185 77,598 901,700 391,422 250,114 6,610 1,677,629

908,287 997,602 1,779,613 1,624,241 1,383,207 115,443 6,808,393

EXCESS REVENUE OVER EXPENDITURES(EXPENDITURE OVER REVENUE)BEFORE OTHER 2,965,821 (854,545) (1,761,628) 208,308 (681,458) (80,718) (204,220)

OTHERGovernment transfers relatedto capital - - 89,241 24,535 89,897 - 203,673Gain (loss) on disposal - - 2,500 - - - 2,500Developer contributions

related to capital - 84,777 262,194 253,515 - - 600,486

- 84,777 353,935 278,050 89,897 - 806,659

EXCESS REVENUE OVER EXPENDITURES $ 2,965,821 $ (769,768) $ (1,407,693) $ 486,358 $ (591,561) $ (80,718) $ 602,439

This schedule is provided for information purposes only.

June 19, 2017 Page 17 of 17

Township of Lucan Biddulph Asset Management Plan Arena, Parks and Municipal Buildings As at December 31, 2016 June 19, 2017 Please find attached the draft Asset Management Plan (AMP) for Council’s review. This plan is supplementary to the original AMP which considered water, wastewater, storm sewer and road networks, as it considers arena, parks and municipal buildings. The Township’s total AMP would include both of these plans in contemplating future capital budgets. The following assumptions should be noted:

1. Cost represents the original cost per the Township’s tangible capital asset inventory listing for assets purchased as of December 31, 2016.

2. NBV represents the amortized cost since the date of purchase at December 31, 2016.

3. The number of years is the expected life of each asset. 4. The estimated date of replacement represents the projected date to be replaced

based on the date of purchase and the estimated life of each asset. 5. Only assets that meet the definition of a tangible capital asset per the Township’s

policy have been considered. 6. The 2017 capital budget that was approved by Council has been included in the

2017 column. The majority of the 2017 budgeted capital assets that relate to this AMP have already been purchased in 2017.

7. The Township staff is awaiting final projections for the options of upgrading the Arena. Many of the assets on the attached listing relate to this upgrade as they have been major repairs to maintain the building over the last several years. Therefore, they have all been targeted for completion in 2019 which may or may not be the proper assumption. I have used $10,000,000 which was the original projection for upgrades to both the entrance and remainder of arena. This value will be updated once the final projections are received from the engineer. I have included this estimate on the first line and ignored the replacement of the component assets that make up this total.

8. The pool replacement is also under review as of this report and I have simply calculated it as per 9 below until final estimates are available.

9. The estimated replacement cost has been calculated based on the original cost adjusted for projected inflation. These are estimates only.

10. I have estimated the next 20 years only, therefore, if the assets replacement date is after 2037, they have not been projected.

11. For the municipal buildings, I have estimated there will be required upgrades twenty years from date of construction as an estimate at 20% of the original cost.


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TOWNSHIP OF LUCAN BIDDUPLHASSET MANAGEMENT PLANARENA, PARKS AND MUNICIPAL BUILDINGSAS AT DECEMBER 31, 2016

COST AT NET BOOK VALUE ESTIMATED YEAR YEAR TO 201731‐Dec‐16 31‐Dec‐16 LIFE ACQUIRED REPLACE BUDGET 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037

ARENA

Building 1,612,360.44$ 26,274.62$ 40 1976 2016 132,000.00$ 12,000,000.00$ Canteen/Concession 14,037.00$ 14,037.00$ 40 1976 2016Canteen Improvements 8,121.74$ 7,307.49$ 15 2015 2030Building ‐ old Library 379,966.00$ 223,350.28$ 40 1998 2038Arena entrance upgrade 94,511.18$ 59,820.34$ 15 2011 2026Security system 20,507.35$ 9,221.99$ 10 2011 2021Sound system 9,428.00$ ‐$ 10 1976 1986Scoreboard 5,127.00$ 4,743.07$ 20 1998 2018Hockey boards 125,416.00$ NIL 10 1976 1986Skate floor 80,017.82$ 35,991.58$ 10 2010 2020Ice surface floor upgrade 536,190.72$ 395,957.32$ 40 2010 2050Gym floor 76,950.00$ 15,522.26$ 15 2010 2025 90,000.00$ Safety netting 7,645.00$ ‐$ 10 2006 2016Washroom partitions 14,359.00$ 5,329.68$ 30 2008 2038Elevator 43,565.00$ 22,526.18$ 30 2000 2030 38,000.00$ Exit doors 7,766.00$ 4,533.14$ 30 2004 2034Emergency doors 25,480.00$ 23,356.76$ 30 2014 2044Ice surface ceiling 41,420.00$ 17,083.97$ 40 2000 2040Electrical panel 25,849.00$ 18,416.33$ 40 2005 2045Ice surface lights 41,950.00$ 37,229.56$ 40 2012 2052Kitchen cabinets 5,390.00$ 3,684.33$ 30 2008 2038Main hall kitchen 51,867.00$ 27,222.20$ 20 2006 2026 75,000.00$ Arena door 8,648.00$ 5,404.28$ 20 2009 2029Arena lights 6,540.32$ 6,048.79$ 20 2015 2035Hall roof 26,030.00$ 23,424.50$ 25 2014 2039Exhaust sytem 19,668.00$ 10,322.65$ 20 2006 2026Furnaces 9,143.00$ 6,554.78$ 30 2008 2038Heating system ‐ dressing rooms 17,857.20$ 14,585.12$ 30 2011 2041Compressors and glycol 73,096.00$ 42,026.45$ 20 2008 2028Condenser 30,775.00$ 14,614.42$ 20 2006 2026Chiller 35,597.00$ 4,444.17$ 20 1998 2018Transformer 73,500.08$ NIL 5 2008 2013Generator 63,372.04$ 49,422.37$ 25 2011 2036Arena air exchange system 19,760.00$ 12,506.98$ 15 2011 2026Rooftop hvac 11,238.00$ 10,862.44$ 15 2016 2031Dehumidifier 28,630.00$ 21,943.07$ 15 2013 2028Dehumidifier 38,880.22$ 32,390.72$ 15 2014 2029 42,000.00$ Dehumidifier 14,595.00$ ‐$ 10 2002 2012Main hall hvac 75,684.50$ 63,052.02$ 15 2014 2029 90,000.00$ Seasonal controller 25,690.00$ 21,402.09$ 15 2014 2029Hot water tank 5,300.00$ 4,503.37$ 10 2015 2025Parking lot 226,248.48$ 163,995.31$ 20 2011 2031 40,000.00$ Parking lot upgrade 43,588.92$ 42,861.67$ 30 2016 2046Phone system 14,721.63$ 12,874.36$ 10 2015 2025 18,000.00$ Arena sign 21,112.60$ 13,193.57$ 20 2009 2029 30,000.00$ Chairs 18,375.00$ 13,776.85$ 10 2014 2024 21,000.00$ Floor scrubber 5,700.00$ 2,847.27$ 5 2014 2019 7,000.00$ Hurrican scrubber 5,200.00$ 779.49$ 10 2013 2023 7,000.00$ Floor scrubber 6,853.00$ 4,453.28$ 10 2013 2023 8,000.00$ Olympia 79,260.10$ 67,346.67$ 10 2015 2025 100,000.00$ Skate sharpener 5,000.00$ 4,248.46$ 10 2015 2025 7,500.00$ Arena plow 42,265.59$ 32,117.26$ 10 2014 2024 55,000.00$ Tractor 54,616.85$ 49,141.22$ 10 2015 2025 65,000.00$ Canteen appliances 6,720.93$ 5,710.72$ 10 2015 2025 10,000.00$

TOTAL ARENA 4,341,591.71$ 1,708,462.45$ 172,000.00$ ‐$ 12,007,000.00$ ‐$ ‐$ ‐$ 15,000.00$ 76,000.00$ 290,500.00$ 75,000.00$ ‐$ ‐$ 162,000.00$ 38,000.00$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$ ‐$


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PARKS

Scout hall 263,113.00$ 49,344.97$ 40 1985 2025 315,735.60$ Scout hall 2011 addition 41,121.00$ 23,164.56$ 40 2011 2051Pool/pool building 220,941.00$ 96,648.47$ 40 1993 2033 65,000.00$ 600,000.00$ Pool boiler 13,850.00$ 10,615.14$ 15 2013 2028Pool fence 10,614.00$ 1,723.96$ 40 1993 2033Elm Street pavillion 37,399.00$ 18,234.00$ 40 1995 2035 50,000.00$ Elm Street splashpad 249,882.29$ 168,674.84$ 20 2010 2030 320,000.00$ Elm Street fencing 11,826.00$ 443.55$ 40 1978 2018 15,000.00$ Elm Street trails 12,631.61$ 12,000.52$ 30 2015 2045Elm Street playground equipemnt 50,000.00$ Market Street pavillions (2) 43,121.00$ 14,200.95$ 40 1990 2030 55,000.00$ Market Street trails 12,631.61$ 12,000.52$ 40 2015 2055Market Street playground equipment 42,903.03$ 36,466.10$ 10 2015 2025 50,000.00$ Market Street bleachers 11,703.02$ 10,825.09$ 20 2015 2035 20,000.00$ Market Street parking lot 15,857.58$ 11,496.46$ 20 2012 2032 20,000.00$ Granton pavillion 76,764.50$ 19,886.94$ 40 1986 2026 90,000.00$ Granton playground equipment 16,611.42$ 7,474.55$ 10 2005 2015Granton lights 11,802.65$ 11,211.31$ 10 2016 2026 15,000.00$ Granton bleachers 15,940.90$ 15,541.56$ 20 2016 2036 20,000.00$ Granton fencing 9,140.13$ 8,911.16$ 20 2016 2036 14,000.00$ Granton parking lot 29,932.82$ 29,433.42$ 30 2016 2046Granton trail ‐$ ‐$ 10,000.00$ Granton skatepark 90,000.00$ Arena fencing 128,268.48$ 67,897.62$ 40 2004 2044Arena ball diamond fencing 16,373.00$ 15,962.83$ 20 2016 2036 20,000.00$ Arena outfield lights 34,055.70$ 33,202.56$ 20 2016 2036 45,000.00$ Arena track 6,490.00$ 6,327.42$ 20 2016 2036 15,000.00$ Arena playground equipment 19,993.74$ 6,998.47$ 10 2010 2020 25,000.00$ Arena large diamond 30,142.50$ 22,607.90$ 10 2014 2024 40,000.00$ Arena bleachers 40,577.00$ 25,115.28$ 30 2007 2037 55,000.00$ Skatepark equipment 61,091.00$ 29,019.27$ 20 2005 2025 90,000.00$ Ball diamond groomer 5,284.00$ 146.68$ 15 2000 2015Diamond 2 clay 19,760.00$ 18,769.97$ 10 2016 2026 25,000.00$ Mower, lawn equipment 18,170.94$ 1,511.35$ 6 2011 2017 41,500.00$ Trailer 5,902.00$ 5,606.29$ 10 2016 2026 10,000.00$

TOTAL PARKS 1,533,894.92$ 791,463.71$ 256,500.00$ 15,000.00$ ‐$ 25,000.00$ ‐$ ‐$ ‐$ 40,000.00$ 455,735.60$ 140,000.00$ ‐$ ‐$ ‐$ 375,000.00$ ‐$ 20,000.00$ 600,000.00$ ‐$ 70,000.00$ 114,000.00$ 55,000.00$


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ADMINISTRATION‐$

Building 1,189,416.76$ 1,144,803.45$ 40 2015 2055 200,000.00$ Office Sign 37,966.66$ 36,064.43$ 20 2016 2036 50,000.00$ Furniture 37,514.21$ 31,875.52$ 10 2015 2025 42,000.00$ Filing system 16,442.88$ 15,207.13$ 20 2015 2035 20,000.00$ Office Server 38,573.09$ 32,775.25$ 10 2015 2025 44,000.00$ Office 10,943.16$ 7,653.47$ 5 2015 2020 15,000.00$ 12,000.00$ 12,000.00$ 12,000.00$ Municipal phone system 19,614.50$ 16,666.28$ 10 2015 2025 25,000.00$ 30,000.00$ Municipal office generator 65,000.00$ 58,483.40$ 15 2015 2030 70,000.00$ Copier 8,089.92$ 6,473.04$ 5 2015 2020 10,000.00$ 10,000.00$ 10,000.00$ 10,000.00$

TOTAL ADMINISTRATION 1,423,561.18$ 1,350,001.97$ ‐$ ‐$ ‐$ 25,000.00$ ‐$ ‐$ ‐$ ‐$ 133,000.00$ ‐$ ‐$ ‐$ ‐$ 92,000.00$ ‐$ ‐$ ‐$ ‐$ 272,000.00$ 50,000.00$ ‐$

PUBLIC WORKS

Building 2,129,851.02$ 1,960,308.46$ 40 2013 2053 400,000.00$

MUSEUM

Building 100,000.00$ 78,754.27$ 40 2008 2048 20,000.00$

LIBRARY

Building 1,784,125.15$ 1,717,205.19$ 40 2015 2055 340,000.00$

GRAND TOTAL 11,313,023.98$ 7,606,196.05$ 428,500.00$ 15,000.00$ 12,007,000.00$ 50,000.00$ ‐$ ‐$ 15,000.00$ 116,000.00$ 879,235.60$ 215,000.00$ ‐$ 20,000.00$ 162,000.00$ 505,000.00$ ‐$ 20,000.00$ 1,000,000.00$ ‐$ 682,000.00$ 164,000.00$ 55,000.00$


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Corporation of the Township of Lucan Biddulph

Council Minutes

June 5, 2017

The Corporation of the

Township of Lucan Biddulph

Council Minutes Present: Mayor C. Burghardt-Jesson, Deputy Mayor A. VanGeel, Councillor W. Hall and Councillor D. Manders. Also Present: R. Reymer-CAO/Clerk, D. Kester-Public Works Manager, J. Boyer-Manager of Parks & Recreation, T. Merner Administrative Assistant, L. DeBoer-Economic Development Officer Call To Order Mayor C. Burghardt-Jesson called the meeting to order at 6:32 p.m. Declaration of Pecuniary Interest & Nature Thereof None Delegation BM Ross Engineers Steve Burns from BM Ross Engineers & Associates attended as delegation to present a report to Council on the Township of Lucan Biddulph Wastewater Treatment Plant and Reserve Capacity. The report identifies the total and uncommitted reserve capacities, when to plan for expansion and any issues that could impact on current capacity or expansion requirements. S. Burns advised that the numbers indicate no immediate need for expansion, however the WWTP is currently operating at 60% of capacity and we have 90% committed. He further stated that as Lucan Biddulph continues to grow peak flows will be diverted to lagoons for later treatment and returning wastewater from the lagoon to the WWTP can only be done manually. He also stated that OCWA has advised more storage is needed for sludge as the existing storage facilities are reaching capacity. Mayor C. Burghardt-Jesson asked S. Burns, how he recommends us moving forward? S. Burns advised that we investigate the feasibility of increasing the peak flow rating from 3.500 m³/day to 5,000 m³/day and determine the cost of providing additional sludge storage. He further recommended that staff approach the ABCA regarding monitoring water quality in the Little Ausable River. R. Reymer commented that Council should know the cost involved, as that changes development costs and we don’t want to get to a point where our development is delayed. Senior of the Year Award Mayor C. Burghardt-Jesson advised that June is Seniors Month as designated by the Ministry of Citizenship and Immigration. She presented this year’s award to Barbara Tuxford and thanked her for involvement in many community events.



Council Minutes

June 5, 2017

Middlesex County Cara Finn and Steven Pearce of the County of Middlesex attended to present the Lucan Biddulph Report of the Middlesex County Resident Life Survey. The survey was comprised of comparisons made between communities surrounding London and identified what attracts residents to Middlesex County and what factors are considered to retain residents. 1.7 % of Lucan Biddulph residents completed the survey. Based on the survey results 56% of residents are attracted to Lucan Biddulph because it is a good place to raise a family. Results further indicated that residents have a high level of satisfaction with housing, environment, health care access and community events. Clean, Safe and Growing were the most closely used words associated with Lucan Biddulph. Reasons for leaving were lack of businesses and entertainment. R. Reymer thanked Steven and Cara for attending and commented that steps are currently in place to attract more businesses, however it takes time. 1/ Minutes Moved by A. Westman Seconded by W, Hall Resolved that the regular Council Minutes of May 15th, 2017, the Public Meeting Minutes of May 15th, 2017 and the In-Camera Minutes of May 1, 2017, May 9, 2017 and May 15th, 2017 be approved as circulated/amended.

CARRIED Staff Reports - Planning R. Reymer updated members of the public on the status of the Knip re-zoning application. He stated that our planner, Marc Bancroft advised the applicant’s agent, Gary Blazek, that an Official Plan Amendment is required as the proposed use is not consistent with Provincial Policy Statement recognizing that it is not an agricultural-related use. M. Bancroft is awaiting a response from G. Blazek at this time. Should the applicant not seek an amendment to the Official Plan, M. Bancroft has advised that he will be providing a report to Council recommending the denial of the application. R. Reymer further advised the public that the Applicant does have the opportunity to appeal the decision at which time it would be sent to the Ontario Municipal Board. Charles Hayden asked council how the public will receive notice. Mayor C. Burghardt-Jesson advised Mr. Hayden and members of the public that if they signed the sign-in letter or otherwise requested notification, they will receive a letter or email advising the date of the meeting. Committee Reports Fireboards Lucan Biddulph Fire Chief, Ron DeBrouwer and Biddulph Blanshard Fire Chief, Steve Toews presented the Post Traumatic Stress Disorder (PTSD) Policy. The Province requires all municipalities to adopt a PTSD prevention plan. R. DeBrouwer stated that they started training on critical stress management 2 years ago and it’s great that Lucan Biddulph has already been practicing these measures since before it was legislated. He further advised that more courses on mental health will be available to the firemen and that each fireman is required to take a 4 hour course on PTSD which the County makes available at firehalls. R. DeBrouwer recommended that Council adopt the policy presented. 2/ PTSD Policy Moved by A. Westman



Council Minutes

June 5, 2017

Seconded by W. Hall Resolved that the Council of the Township of Lucan Biddulph adopt the Post Traumatic Stress Disorder policy.

CARRIED Business Arising R. Reymer provided update on the Fairtax proposal advising that Fairtax would like a Service Contract signed. R. Reymer recommended that we do not enter into an Agreement, rather use them to assist in Grant Applications as well feel necessary. He further commented that to pay Fairtax 20% for small grants is substantial, however for larger grant applications like the Community Centre renovation, Fairtax may be beneficial. Councillor D. Manders asked if we could see other municipality’s applications to compare and see how they differ from ours. New Business Ward Review L. DeBoer presented a report to council to consider Ward Boundary Adjustment and changes to the current representation model from the existing Ward system to an At-Large system for the 2018 election. She advised that the OMB favours both Ward Boundary System and At-Large Systems. She further stated that elector numbers are still pretty close to the 2014 election and you usually don’t start adjusting until there is a 20-25% increase, therefore Ward Boundary adjustments are not necessary for the 2018 election but definitely for the 2022 election as Ridge Crossing and Lucan Estates developments become fully completed. The question for the 2018 election is whether to move to an At-Large System. Councillor W. Hall asked if we could put the decision to choose a system on the next ballot. Councillor D. Manders stated he likes the idea of a public meeting to discuss. Councillor A. Westman has concerns with At-Large system as he doesn’t feel that smaller settlement areas and rural areas would be represented fairly if you get 3 councillors from Lucan. Councillor A. VanGeel asked what the deadline is for making the decision. L. DeBoer advised that a bylaw has to be passed by the end of this year. Mayor C. Burghardt-Jesson advised council to review L. DeBoer’s report and further discussion will take place at the next meeting. Communications Report Ministry of Municipal Affairs - Septic Tank Inspection Regulations R. Reymer advised that the Ministry of Municipal Affairs has confirmed that they will not be moving forward with proposals requiring regular inspections, pumping out of septic tanks and keeping maintenance records put forth in Phase One of the Building code consultation. AMO Local Share Analysis AMO provided a snapshot of the local share analysis. They are seeking input from municipal elected officials on a proposed new 1% sales tax, dedicated to local infrastructure investment. R. Reymer commented that this information is great timing as the election approaches. C. Burghardt-Jesson advised that last year she participated in round table discussions on how municipalities would gain money and AMO recommended a 1% increase in HST. Committee Reports CEDC Councillor D. Manders advised that the next scheduled meeting is Tuesday, June 13th.



Council Minutes

June 5, 2017

L. DeBoer provided updates on a number of upcoming events. Baconfest is in full swing and sponsorship is going very well. Five new benches have been ordered for downtown, four of which will be in place prior to Baconfest. The Town Entrance Design Contest has closed and L. DeBoer is waiting for the Committee to meet and decide. $500 will be awarded to the successful applicant. L. DeBoer advised that another shopping tour event will be taking place in the fall, called Discover your Main Street. L. DeBoer further advised that five businesses have taken part in the $500 grant improvements to their store fronts. Canada Day L. DeBoer advised that Canada Day Plans are moving forward. New this year is the Mayor handing out awards to businesses or residents who are decorating for Canada 150. The first award was handed out today to Janet Smith. L. DeBoer advised that entertainment, beer tent and barbeque will be taking place on June 30th. Saturday’s events will be similar to previous years and Living Hope Church has increased their budget for the bouncy castle. Bluewater Recycling Councillor A. VanGeel updated members on the last Board meeting as well as commenting that Perth County starts automated collection tomorrow. ABCA Councillor W. Hall advised that next meeting is scheduled for Thursday, June 15th

Parks & Recreation J. Boyer advised that the meeting has been moved to June 15th. New Business Staff Reports CAO/Clerk R. Reymer provided six updated policies including Council Remuneration, Conference, Appointee Remuneration, Employee Pay Grid, Confidential Employee Pay Grid and Employee Meeting Remuneration. R. Reymer advised that a number of these policies were more than 10 years old and in need of updating. He further advised that there needs to recognition for amount of time the Mayor spends at extra meetings as there are a lot more committee meetings now. R. Reymer asked that with Councils permission Granton Recreation Committee be removed as a line item from the Appointee Remuneration Policy, as it has not been in place for years. R. Reymer further advised that the salary grid continues to follow the County and was adjusted by 1.5%. R. Reymer provided update on AMO meeting requests. Three requests have been submitted for MTO, MOI and MMAH and if request is granted the meetings will be limited to 15 minutes each. R. Reymer advised that he, C. Burghardt-Jesson and L. DeBoer attended the Middlesex County Spring Agricultural Tour. Some of the stops included a large dairy operation, Holandia Bakery and Bannock Farms. They also toured Grey Ridge Eggs in Strathroy and were amazed at production numbers and that over 300 people are employed there. The tour ended at Texas Long Horse Ranch. R. Reymer presented the reports included from Marc Bancroft, Senior Planner. A Development Agreement for Lucan Estates Inc. is included for execution. The Agreement



Council Minutes

June 5, 2017

satisfies a condition of severance for the creation of 4 residential lots on Spencer Avenue. R. Reymer further commented on the reports included for Zoning By-Law Amendments of Phase 2 and 3 of Old Clover Village Subdivision. He advised council that Phase 2 is outlined in gold and phase 3 in red on the location maps included with the report. Mayor C. Burghardt-Jesson asked staff if the issue of pooling of water in this subdivision has been addressed. D. Kester advised that he met with development engineers and Dillon Consulting and advised them that the Township is not in a position to assume the Subdivision while this issue is outstanding. The Engineers are aware and looking into resolving the issue with Phase 2 and 3. R. Reymer advised Council that we were successful in obtaining CWWF funding and the Agreement is included for review. Public Works D. Kester updated council on the meeting held with residents of Nagle Drive on May 25, 2017. A variety of options were presented to residents ranging in cost from $9,000 to $20,000.00. Good overall feedback was received. D. Kester recommended that a letter be circulated to other potential residents that could benefit, to advise what is potentially available to them in the future, should they need to address issues with their existing wells in the meantime. D. Kester advised that he attended a meeting last week in regards to the County Cycling Plan moving forward. More information will be provided in future to lower tiers to show network as a whole. D. Kester advised that the Public Works Department provided 3 vehicles at the recent Touch A Truck event and great feedback was received. J. Boyer advised that over 600 pounds of food was donated to the Ailsa Craig foodbank from the event. D. Kester advised council that the new tandem plow has been delivered and recommends a closed bid for the single axle plow. D. Kester advised that he and R. Reymer had a meeting with developer, Vito Campanale in regards to the modifying the lagoon system and possibly partnering with a developer. R. Reymer advised that the developer suggested making the lagoon site a wetland and using certain plants that will breakdown the accumulated sludge. Parks & Recreation J. Boyer provided update on the proposed community centre renovations. Two separate drawings have been received back from Spriets and J. Boyer requested Council members to stop by his office in the next couple of weeks to review and provide comments. He also stated that a decision needs to be made regarding including the pool in the renovation plans or decommissioning it, as currently requesting 2 sets of drawings from Spriets is cost prohibitive. The existing pool is approximately 53 years old and the cost of replacing it ranges from 1.6 to 2 million dollars. J. Boyer advised he will be bringing a recommendation for Granton Skatepark award at the next council meeting and that having the project completed by September 15, 2017 will be a tight timeframe. He further advised that the pathway project in Granton will be started after Baconfest. Councillor A. Westman commented that the meeting held in Granton regarding the Skatepark went over really well and it was nice to see the kids



Council Minutes

June 5, 2017

contributing. J. Boyer advised that Hydro One has removed the pole from the arena parking lot and paving should be completed in the next few weeks. Other Business Councillor A. Westman advised council that he has tickets available to the Granton Community Pork Dinner on Saturday, June 17th. Cost of tickets is $17 per adult and $8 per child under 12. Mayor C. Burghardt-Jesson asked D. Kester if traffic counts have been completed on Coursey Line. D. Kester advised that several samples have been completed, however he has not had a chance to review them. 3/ Accounts Moved by D. Manders Seconded by A. Westman Resolved that the Council of the Township of Lucan Biddulph approve the accounts in the amount of $6,631,451.43 as paid.

CARRIED 4/ Adopt Policies Moved by W. Hall Seconded by A. VanGeel That the Council of the Township of Lucan Biddulph adopt the following policies:

Policy No. 100-04-2017 (Council Remuneration Policy 2017)

Policy No. 100-05-2017 (Council Conference/Seminar/Meeting/Training Policy )

Policy No. 100-11-2017 (Appointee Remuneration Policy)

Policy No. 100-21-2017 (Employee Pay Grid 2017)

Policy No. 100-22-2017 (Confidential Employee 2017 Pay Grid)

Policy No. 100-23-2017 (Employee Meeting Remuneration & Convention/Seminar/ Conference Policy)

5/ By-laws Moved by A. Westman Seconded by D. Manders Resolved That if no one cares to speak to these By-laws on their First, Second and Third Reading, that they be considered to have been read a First time and Passed, read a Second time and Passed, read a Third time and Passed, that they be numbered:

35-2017 Barber-Bryan Drain Improvements Bylaw

36-2017 White-Fitzgerald Drain Improvements Bylaw

37-2017 Execution of Lucan Estates Inc Development Agreement

38-2017 Execution of Side Agreement to Land Lease with ME10 2012 LP

39-2017 Execution of Transfer Payment Agreement with Minister of Infrastructure

40-2017 Confirming

206-2017 Gysbers Farms Ltd. ZBA

207-2017 Gysbers Brothers Inc. ZBA

208-2017 Lucan Estates 2 ZBA

209-2017 216143 Ontario Inc. ZBA CARRIED



Council Minutes

June 5, 2017

6/ Adjournment Moved by A. Westman Seconded by A. VanGeel Resolved that the Council meeting be adjourned at 8:58 p.m.

CARRIED

MAYOR CLERK


Business Arising – Minutes of June 19, 2017

Discussion Item

Minutes Action Follow-up Date to be Completed/or Update on Status

Previous Meetings

Discussion Item

Minutes Action Follow-up Date to be Completed/or Update on Status

OPP Council requested staff to contact Inspector Cristilli to schedule a date to attend a Council meeting for an update on the OPP.

Staff to arrange a meeting date.

Date set for June 19, 2017

Nagle Drive The residents would like Council to consider extending municipal waterline access to Nagle Drive and explore partnering opportunities.

Staff were given direction to keep moving forward and develop a report for Council.

Ongoing

2018 Election L. deBoer presented report on Ward Boundary Adjustment and At-Large System for 2018 Election

Council to discuss further June 2017


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From: Granton Park Committee <[email protected]>

Date: 2017-06-08 2:41 PM (GMT-05:00)

To: Cathy Burghardt-Jesson <[email protected]>, Ron Reymer

<[email protected]>, Alex Westman <[email protected]>, Jason

Boyer <[email protected]>

Subject: June 24th Approval

Hi Cathy, and everyone else.

I apologize I have procrastinated about this request and have left it to almost the last minute.

But realized I need approval from you guys regarding the Appreciation Day Parade on June 24th.

The time is 9:30am line up for parade starting at 10am at Fallon Drive, down King street to Main

St. than down Queen St. to the park if that makes sense. So road closure x 1 hour?? or less

really.

Anyway we can get a go ahead so I can contact the transportation ministry and fire/ambulance

dept. or do I have to wait until your next meeting??

Thanks everyone for your continued understanding!

Cheryl


mailto:[email protected]





Ministry of Tourism, Culture and Sport

Minister

9th Floor, Hearst Block 900 Bay Street Toronto, ON M7A 2E1

Ministry of Transportation

Minister

3rd

Floor, Ferguson Block 77 Wellesley St W. Toronto, ON M7A 1Z8

1

June 15, 2017

Dear partners and stakeholders, We are pleased to announce the launch of the Ontario Municipal Commuter Cycling Program (OMCC) on May 29, 2017. OMCC is a four year, cost-shared, direct funding program for infrastructure projects, with the goal to support and develop commuter cycling. OMCC is a key component of Ontario’s Climate Change Action Plan, through which, Ontario is committing to increase funding to advance commuter cycling improvements. On behalf of the Ontario government, we are pleased to invite you to participate in the program. The purpose of OMCC is to provide direct, dedicated and annual funding to Ontario municipalities to support the implementation of commuter cycling infrastructure. As OMCC is supported by proceeds from Ontario’s cap and trade program, use of OMCC funding is directed to capital investments in creating or enhancing commuter cycling infrastructure. The goal is to encourage people to get out of their cars and onto bikes for their daily commute or other frequent trips. This investment will also support Ontario’s Cycling Tourism Plan by providing funding to commuter cycling infrastructure at major destinations and tourist sites. Every municipality in Ontario, large and small, will be eligible to apply for OMCC funding in any or all of its four years. Participating municipalities will be required to declare their interest and identify their eligible projects on an annual basis. The funding for any given participating municipality will be based upon the number of participating municipalities, and is anticipated to vary from year to year. Municipalities interested in participating in OMCC for the 2017 Fiscal Year have until August 18, 2017 to submit a Participation Declaration. OMCC funding for the 2017 Fiscal Year will be announced by September 25, 2017. You can learn more about OMCC on the Ontario cycling web hub at http://www.grants.gov.on.ca/GrantsPortal/en/OntarioGrants/GrantOpportunities/PRDR017150 . Application and program information is located at Grants Ontario at [email protected]. You can also learn more by contacting the Ministry of Transportation about the program by phone: 416-325-6691 or 1-855-216-3090 or by email: [email protected].


http://www.grants.gov.on.ca/GrantsPortal/en/OntarioGrants/GrantOpportunities/PRDR017150

http://www.grants.gov.on.ca/GrantsPortal/en/OntarioGrants/GrantOpportunities/PRDR017150



2

Further information about Ontario’s Climate Change Action Plan can be accessed at https://www.ontario.ca/page/climate-change-action-plan.

Sincerely,

Steven Del Duca Eleanor McMahon Minister of Transportation Minister of Tourism, Sport and Culture

c. John Lieou, Assistant Deputy Minister, Ministry of Transportation c. Jamie Austin , Director, Transportation Policy Branch, Ministry of Transportation c. Steve Harlow, Assistant Deputy Minister, Sport, Recreation and Community

Programs Branch, Ministry of Tourism, Culture and Sport


https://www.ontario.ca/page/climate-change-action-plan

200 University Ave. Suite 801 www.mepco.ca Tel 416. 971.9856 Toll Free Ontario Toronto, ON, M5H 3C6 [email protected] Fax 416. 971.6191 877.426.6527

MEPCO UPDATE June 5, 2017

MEPCO Board Supports Proposals to Strengthen Plan Health

At its recent meeting, the MEPCO Board was updated on key OMERS Plan design areas currently being considered by the OMERS Sponsors Corporation (SC) Board: the Modified Inflation Indexing (MI²) proposal and OMERS Specified Plan Changes (SPCs) being assessed in 2017.

MEPCO Board Supports Indexation Proposal

What is being proposed?

Modified Inflation Indexing (MI²) would give OMERS the option to change future indexation levels, if necessary, in the event of a major market downturn. If approved, MI² would apply only to benefits earned after the Plan is amended, with no impact on benefits already accrued. Right now, benefits are indexed at 100% the rate of inflation. MI² does not decrease pensions. Instead, pensions would increase at a slower rate for a period of time, until full indexation could be restored.

Why is MEPCO supporting MI²?

Put simply, MI² would improve OMERS Plan sustainability and affordability for both employers and employees. As is the case with many pension plans, the number of retired members is increasing. At the same time, global financial markets are not predictable and an adverse economic event could occur at any time (see attached chart). Each of these challenges has significant cost impacts; however, these factors taken together could have a devastating result for the stability of everyone’s contributions and the security of Plan benefits. Already, pension contributions account for about 18% of combined employee/employer costs (9% each).

The OMERS Plan is in a deficit position and OMERS projects a return to full funding by 2025, as long as annual investment return benchmarks are met and there are no benefit changes. Recent experience has shown that it is difficult to predict global economic performance over a decade. Reliance on investment returns alone is risky.

Predictably, perspectives at the SC Board on the need for MI² are wide ranging, with some sponsors seeing MI² as an unnecessary “take-a-way,” while others


200 University Ave. Suite 801 www.mepco.ca Tel 416. 971.9856 Toll Free Ontario Toronto, ON, M5H 3C6 [email protected] Fax 416. 971.6191 877.426.6527

request more information to assess MI² operation. As with all Specified Plan Changes (SPCs), the proposal needs support from at least two-thirds of the Board to pass. MEPCO views the MI² as a safety valve, as a balance to investment risk and as a key initiative to address the issue of intergenerational equity in plan funding responsibilities.

Status of 2017 OMERS Proposed SPCs

In the 2017 OMERS Specified Plan Change cycle, the SC Board is considering four proposed plan change proposals:

1) time restrictions on selecting the commuted value of a pension entitlement option for plan members whose employment ends before eligibility for an early retirement pension and on service buy backs, for members who rejoin OMERS after taking a commuted value;

2) revisions to pension commencement options for members with dual membership¹ to address circumstances where a Plan member remains employed by an OMERS employer, while drawing a significant OMERS pension;

3) enabling employers to suspend OMERS Plan participation for employees who live and work outside of Canada, to address tax complications; and

4) allowing employers to offer NRA 60 benefits to paramedics, who are not designated police officers or firefighters, subject to consultation with OMERS Management.

The first three SPC proposals will be voted on at the June SC Board meeting. The fourth proposal will be considered by the end of 2017. As municipal employers know, the Ontario Professional Fire Fighters Association and the Ontario Government have been looking at paramedics being part of fire services, which could have implications beyond the service delivery/accountability matters.

The SC is continuing consultation on the MI² proposal and Plan membership requirements for non-full-time employees, with decisions on these proposals anticipated in the 2018 SPC cycle. For further information, please visit OMERS SC Plan Changes.

¹Dual membership occurs when a member has more than one employment relationship with OMERS employers (e.g. two part-time jobs at different municipalities.

For further information please contact Bruce McLeod, 416-971-9856 ext. 350 or by email [email protected]


http://www.omerssc.com/PlanChanges/5269.aspx

http://www.omerssc.com/PlanChanges/5269.aspx


Calendar Year Returns – S&P 500 (USD)

Tech Bubble

Financial Crisis

Black Monday

Flash Crash

1990s Recession

Fed interest rate spike

OMERS Discount Rate


MIDDLESEX COUNTY CLERKS & TREASURERS ASSOCIATION

ANNUAL BOB LACROIX GOLF DAY

(Sponsored by the Middlesex County Clerks & Treasurers Association)

WHEN: Friday, August 25, 2017 TIME: 12:00 p.m. Lunch 12:45 p.m. Golf (BEST BALL) WHERE: The Willows 2124 Westchester Bourne, Nilestown COST: $30.00 per person (includes 9 holes of golf, cart, and lunch)

PLEASE INVITE ALL STAFF AND COUNCIL


MIDDLESEX COUNTY CLERKS & TREASURERS ASSOCIATION

REGISTRATION FORM

MIDDLESEX COUNTY CLERKS AND TREASURERS ASSOCIATION

ANNUAL BOB LACROIX GOLF DAY

FRIDAY, AUGUST 25, 2017

AT 12:00 P.M. (LUNCH) – 12:45 P.M. (GOLF) AT THE WILLOWS

Name of Municipality __________________________ Names of Persons Attending __________________________ __________________________ __________________________ __________________________

______ # for Lunch ______ # for Golf Registration Fee Enclosed __________________________

(Cheques payable to Middlesex County Clerks & Treasurers Association)

Please Return to: Margaret Alexander Municipality of Thames Centre 4305 Hamilton Road Dorchester, ON N0L 1G3

Telephone: 519-268-7334 ext. 222 Fax: 519-268-3928

PLEASE RETURN THE REGISTRATION FORM AND FEE BY AUGUST 18, 2017


June 16, 2017 REPORT

TO: Members of Council Township of Lucan Biddulph FROM: Marc Bancroft, Senior Planner RE: Development Agreement Florentini Cabrera 201 Water Street, Lucan

Purpose: The purpose of this report is to provide a development agreement for Council’s consideration to assist in satisfying a condition of consent to facilitate the residential development of the land. Background: The subject lands are situated on the west side of Water Street between Main Street and William Street in Lucan. The lot to be conveyed is vacant whereas the lot to be retained contains a single detached dwelling, a detached garage and a shed. The subject lands are designated Residential according to the Township Official Plan and zoned Residential Second Density (R2) which permits single unit and semi-detached dwellings. A semi-detached dwelling is to be constructed on the lot to be conveyed. At the Township’s Committee of Adjustment Hearing on November 7, 2016, Application for Consent B-6/2016 was conditionally granted subject to a number of conditions including:

That the applicant enter into a development agreement with the Township, and that the agreement be registered against the title of the subject land, which addresses among other matters, building envelope location, lot grading and drainage, entrance location, water and sanitary servicing connections, all to the satisfaction of the Township and the Ausable-Bayfield Conservation Authority.

Analysis: The attached development agreement has been prepared to facilitate the development of the lot to be conveyed which includes a number of requirements including but not limited to: grading, drainage, servicing and access. Security in the amount of $5,000 will be required to ensure that all requirements are undertaken to the satisfaction of the Township. A servicing and grading has been prepared by MTE Ontario Land Surveyors which forms a schedule to the agreement. Building, public works and planning staff have no concerns with the agreement. Given that the lands are situated within a regulated area given their proximity to the Benn Drain, a permit from the Ausable-Bayfield Conservation Authority is likely required being applicable law under the Ontario Building Code. Although the proposed plan was circulated to the ABCA, their comments were not available at the time of the preparation of this report.

Planning Department County of Middlesex

399 Ridout Street North

London, ON N6A 2P1 519.434.7321

www.middlesex.ca


Report Development Agreement 2 Florentini Cabrera

Recommendation:

THAT the development agreement be executed by Township Council so that it can be registered against the title of the subject lands by the applicant’s solicitor to facilitate the finalization of provisional consent B-6/2016 requested by Mr. Cabrera for the property known municipally as 201 Water Street, Lucan.


THIS DEVELOMENT AGREEMENT made this 19th day of June, 2017 B E T W E E N:

THE CORPORATION OF THE TOWNSHIP OF LUCAN BIDDULPH

being a Municipal Corporation (hereinafter referred to as the “Municipality”)

OF THE FIRST PART - and -

FLORENTINI PATRICIO CABRERA

of the Township of Lucan Biddulph in the County of Middlesex

(hereinafter referred to collectively as the “Owner”) OF THE SECOND PART WHEREAS:

(a) The Owner is the owner of the land described in Schedule A (hereinafter referred to as the "Land");

(b) The Owner wishes to develop the Land and has submitted an application

for Planning Act consent to create a building lot (herein referred to as the “Residential Lot”) which the application has been assigned file no. B-6/2016 by the Municipality’s Committee of Adjustment;

(c) The Municipality’s Committee of Adjustment on November 7, 2016 granted

Application for Consent B-6/2016 subject to a number of conditions, one of which was generally as follows:

“That the applicant enter into a Development Agreement with the Township,

and that the Agreement be registered against the title of the subject lands, which addresses among other matters, building envelope locations, lot grading and drainage, entrance locations, water and sanitary servicing connections, utility connections, all to the satisfaction of the Municipality and

the Ausable-Bayfield Conservation Authority”;

(d) The Municipality is prepared to approve the Lot Plan (herein referred to as the “Plan”) in the form attached to this Agreement as Schedule B upon the condition that the Owner enters into this Agreement;

(e) When the Owner and the Municipality have entered into this Agreement, the

Municipality may at that time issue a building permit subject to approval of building plans.

NOW THEREFORE THIS AGREEMENT WITNESSETH that in consideration of the mutual covenants herein contained and in consideration of the approval by the Municipality of the Plan in accordance with the provisions of the Planning Act, the parties agree as follows:


Development Agreement between 2 Township of Lucan Biddulph and Florentini Patricio Cabrera

DEVELOPMENT

1. The Owner shall undertake and complete the development of the Land in

accordance with the Plan; and the Land shall be used by the Owner and by any and all subsequent owners and occupiers of the Land in accordance with and in conformity with the Plan. DEVELOPMENT CONTROL

2. The Owner agrees that the provision, maintenance and use of the following facilities and matters are required and regulated as follows:

Building Location 2.1 The Owner agrees and acknowledges that the location of the proposed semi-

detached dwelling shall be generally located within the building envelope as shown on the Plan to the satisfaction of the Township and the Ausable-Bayfield Conservation Authority (hereinafter referred to as the "Conservation Authority"). The Owner also acknowledges and agrees that development of the proposed single detached dwelling will comply with the regulations of the Zoning By-law.

At the time of application for building permit, the Owner agrees to prepare and submit to the Municipality for approval, a detailed site plan prepared by an Ontario Land Surveyor, showing the location and dimensions of all buildings and structures to be erected upon the lot for review and approval of the Municipality. The Owner shall also provide a lot grading plan reviewed by a professional engineer, certifying that the proposed grading and appurtenant drainage works comply with sound engineering design and that the proposed grading is in general conformity with the Plan.

Municipal Water and Sanitary Sewer Services 2.2 The Owner agrees to connect the semi-detached dwelling as shown on the Plan

to the existing water and sanitary lateral connections located at the streetline to the satisfaction of the Municipality.

Grading and Drainage 2.3 Prior to construction, grading or filling of the Land, the Owner agrees to obtain any

necessary permit from the Conservation Authority and provide such confirmation to the Municipality. The Owner agrees and acknowledges that said permit may result in setbacks that are more restrictive than required by the Municipality’s Zoning By-law.

In accordance with the aforementioned necessary permit, the Owner agrees to grade the Land as shown on the Plan prior to the occupancy of the dwelling constructed on the Land to the satisfaction of the Municipality. The Owner agrees that adequate drainage shall be provided on the Land so as to ensure there will be no adverse impact from storm water run-off on to neighbouring properties. The Owner shall ensure that there is no interruption to any subsurface drainage flow because of construction on the site, which would have an adverse effect on neighbouring properties. Should there be said adverse impact, the Owner shall carry out any necessary remedial work to correct the problem as recommended by its consulting engineer and to the satisfaction of the Municipality and the Conservation Authority, and at no cost to the Municipality or any neighbouring property owner.



The Owner agrees to provide to the Municipality a Certificate from a professional engineer confirming that the elevations of the Land are in general conformity with the Plan and that the Land has been graded so the slope is uniform between adjacent elevations.

Installation of Utilities

2.4 The Owner shall arrange to have Hydro One, Bell Canada, Union Gas, the locally authorized TV cable operator and such other persons as the Municipality may designate, design and install, at no cost to the Municipality, all necessary electrical, telephone, fuel, communication and other utilities or service distribution systems, which systems are to be installed underground where possible and in such locations as the Municipality shall designate in accordance with standard servicing procedure. The Owner acknowledges and agrees to the responsibility of all costs associated therewith including the installation of the services within the Municipality’s applicable road allowance and the restoration of the road allowance to the satisfaction of the Municipality.

Utilities Easements

2.5 The Owner shall provide and grant by Deed or Transfer, for nominal consideration, to Hydro One, Bell Canada, Union Gas, the locally authorized TV cable operator and to such other persons mentioned above, such easements as may be reasonably necessary for such utilities or distribution systems or as may be required by the Municipality for such purposes. The conveyance of easements shall be made, free and clear of all liens and encumbrances.

Access

2.6 The Owner agrees that the driveway shall be generally located as shown on the Plan, and to the satisfaction of the Municipality. The Owner agrees that the driveway is to be treated with asphalt or some other satisfactory hard surface to the satisfaction of the Municipality. The Owner acknowledges that an entrance permit shall be required from the Municipality prior to any work within the Municipality’s road allowance.

Trees, Vegetation and Landscaping

2.7 The Owner agrees to generally maintain the trees and vegetation patches shown

on the Plan during construction on the Land. The Owner agrees to provide and maintain grass cover and existing vegetation on the Land not to be covered by any building or driveway.

Maintenance 2.8 The Owner shall at all times maintain or cause to be maintained the Land in as

neat and tidy a condition as is reasonably consistent with the development of the Land pursuant to the Building Permit, and as otherwise required by this Agreement and the Plan, including weed removal and grass cutting prior to and during the development, and after completion of the development. The Owner agrees to maintain, including cutting, the grass located within the boulevard adjacent to the front lot line.



Security Deposit

2.9 The Owner agrees to submit prior to the issuance of a building permit for the

construction of the semi-detached dwelling, a security deposit in the amount of $5,000 in a form satisfactory to the Municipality to ensure servicing, grading, drainage and driveway installations are in full compliance with the terms of this Agreement. This shall also include the provision of the Certificate contemplated by Section 2.3 of this Agreement.

Timing for Completion of Site Development 2.10 The Owner agrees to comply with all requirements of the Plan and this Agreement,

within one year of the date of commencement of construction as determined by the Municipality’s Chief Building Official.

Building Permit Prerequisites

2.11 Prior to the issuance of a building permit, the Owner shall ensure that each lot as

shown on the Plan is fully serviced including all utilities installed, that the site plan and lot grading plan have been submitted to the satisfaction of the Municipality as contemplated by Section 2.1 of this Agreement and that any necessary permits are obtained by the Conservation Authority.

Additional Approvals 2.12 The Owner shall obtain additional approvals from other government agencies or

ministries as may be required prior to obtaining a Building Permit. BUILDING PERMIT REMEDY

3. In addition to any other remedy which the Municipality may have against the Owner for breach of this Agreement, in the event of a default by the Owner under this Agreement, the Municipality may withdraw or revoke any other building permit granted to any other person in respect of the Land and may refuse to issue further building permits in respect of the Land until the default has been rectified.

REGISTRATION OF AGREEMENT

4. The Owner consents to the registration of this Agreement against the title to the Land in the appropriate Land Titles or Registry Office to the intent and purposes that this Agreement and all of the Owners covenants herein shall run with the Land. OWNER’S TITLE

5. The Owner represents and warrants to the Municipality that, at the time of the

registration of this Agreement upon the title to the Land, the Owner is the absolute owner of the Land free and clear of all encumbrances such that this Agreement has first priority over the Land as against any owner, mortgagee, tenant, easement holder or other encumbrancer thereof; and the Owner shall cause to be delivered to the Municipality a Solicitor's opinion to this effect after and as of the registration of this Agreement upon the title to the Land. The said opinion shall be addressed to the Municipality by a Solicitor authorized to practise in Ontario and shall be in consideration of a fee of $1.00 payable to the Solicitor rendering the same.



REIMBURSE MUNICIPAL FOR COSTS

6. The Owner of the Land agrees to deposit with the Municipality at the time of the execution of this Agreement the sum of $500.00 to reimburse the Municipality for its actual costs incurred for legal fees and disbursements and for the cost of administration, supervision and all other work required by the Municipality in connection with this Agreement, including the negotiations leading to and the preparation of this Agreement and costs arising out of the realization upon any security given hereunder. If this sum is insufficient, the Owner shall reimburse the Municipality for such actual costs from time to time as and when requested by the Municipality.

RIGHT TO CONTEST MUNICIPAL COSTS

7. The Owner shall have the right to contest that reasonableness of the amount of any of the Municipality’s expenses in respect of which the Owner is required to reimburse the Municipality pursuant to this Agreement, provided that such right must be exercised by written notice to the Municipality within 30 days after the Owners have been advised of the amount of such expenses. Such notice to the Municipality shall be accompanied by sufficient funds to pay the amount being contested or security therefore. The amount of such expenses shall be determined by a Court of competent jurisdiction and the Owner shall indemnify the Municipality, on a Solicitor and Client basis, for all costs or expenses incurred by the Municipality in connection with such determination. MUNICIPALITY’S DISCRETION

8. Where in this Agreement the Municipality is given a discretion, or the right to make a decision, in matters relating to the administration of this Agreement the Municipality shall act by its Clerk or such other officer as the Clerk or Council of the Municipality may designate for such purpose. Before exercising its discretion or making its decision, the Municipality may seek the advice of a Solicitor, and Engineer or a planning or other consultant as may be relevant to the matter in respect of which the discretion is to be exercised or the decision to be made.

EXPENSE OF OWNERS

9. Every provision of this Agreement by which the Owner is obliged in any way shall be deemed to include the words, “at the expense of the Owner” unless the context specifically otherwise requires.

INTEREST AND LIEN

10. In the event that there are monies due from the Owner to the Municipality which have not been paid within 15 days after demand thereof by the Municipality, interest shall be payable on the amount due at the rate of 16.08% per annum calculated from the date of demand; and the amount due together with interest thereon shall constitute a lien upon the Land.

ESTOPPEL

11. The Owner shall not call into question, directly or indirectly, in any proceedings whatsoever, in law or in equity, or before any administration tribunal, the right of the Municipality to enter into this Agreement or to enforce each and every term, covenant and condition herein contained and this Agreement shall be pleaded as an estoppel against the Owner in such proceedings.



TIME

12. Time shall be of the essence hereof in all respects; and the right of the Municipality to require strict performance by the Owner of any and all obligations imposed upon it hereunder shall not be affected in any way by any previous waiver, forbearance or course of dealing. NOTICE

13. Any notice, request, order, demand, certificate or any other communication required or permitted to be given under this Agreement shall be in writing and, unless some other method of giving the same is accepted by the person to whom it is given, shall be given by registered mail or by being delivered to the person to whom it is to be given at the appropriate address set out below, or such other address as may be furnished by such person, and shall be effective at the time of delivery thereof or, if mailed shall be deemed effective four (4) days after the date of mailing thereof unless at any time during such four days there is a strike or other labour disruption of the postal service at either the point of mailing or the place of delivery, in which event, delivery by mail shall be deemed effective when actually received by the addressee.

SEVERABILITY

14. If any provision of this Agreement shall be found or declared by a Court of competent jurisdiction to be invalid, unenforceable or ultra vires the Municipality, then such provision shall conclusively be deemed to be severable and the remainder of this Agreement, mutatis mutandis, shall be and remain in full force and effect.

NUMBER AND GENDER

15. In this Agreement, unless the contrary intention appears, words importing only singular number or masculine gender shall include persons, parties or things of the same kind than one and the feminine and neuter gender; and if there be more than one Owner, including any subsequent owners of the Land, the covenants of such Owners shall be joint and several. TITLES

16. It is understood and agreed by the parties hereto that the titles inserted at the head of paragraphs and clauses in this Agreement are intended for ease of reference and do not alter or have any bearing upon the interpretation of the paragraph or clause which they entitle.

BINDING

17. The covenants, agreements, conditions and undertakings herein contained on the part of the Owner shall run with the Land and shall be binding upon the Owner and upon the Owner’s, heirs, executors, administrators, successors and assigns, as Owner and occupier of the Land from time to time and shall be appurtenant to the adjoining highways in the ownership of the appropriate authority; and this Agreement shall endure to the benefit of and be binding upon the appropriate authority and its successors and assigns.



18. In the case of notice to the Owner under Section 13 the service shall be as follows:

Florentini Patricio Cabrera 201 Water Street P.O. Box 485

Lucan, Ontario N0M 2J0

and in the case of the Municipality shall be as follows:

Township of Lucan Biddulph 270 Main Street Lucan, Ontario N0M 2J0 Attention: Clerk

IN WITNESS WHEREOF the parties have hereto affixed their respective corporate seals attested by the hands of their respective proper officers duly authorized in that behalf and the individual parties have hereunto set their hands with witness present. SIGNED, SEALED AND DELIVERED

TOWNSHIP OF LUCAN BIDDULPH

__________________________ Authorized by By-law No. XXX-2017 Cathy Burghardt-Jesson passed by Council on Mayor the 19th day of June, 2017 __________________________ Ron Reymer Clerk

FOR THE OWNER: __________________________ Florentini Patricio Cabrera



SCHEDULE A TO

DEVELOPMENT AGREEMENT B E T W E E N:

THE CORPORATION OF THE TOWNSHIP OF LUCAN BIDDULPH

OF THE FIRST PART - and -

FLORENTINI PATRICIO CABRERA OF THE SECOND PART

ALL AND SINGULAR that certain parcel or tract of land and premises situate, lying in the Township of Lucan Biddulph, in the County of Middlesex and being composed of:

All of Lots 49 and 50, Registered Plan No. 187 Designated as Part 2, Reference Plan 33R-19788 (geographic Village of Lucan) Township of Lucan Biddulph Part of PIN 09700-0065 (LT)



SCHEDULE B TO

DEVELOPMENT AGREEMENT

Lot Grading Sketch prepared by MTE OLS Ltd.

on June 9, 2017


Memo To: Mayor and Council

From: Jason Boyer, Parks & Recreation Manager

Subject: Granton Skate Park

Date: June 19, 2017

BACKGROUND:

The Granton Park Committee has been working hard over the last year and a half to raise money for a

new Skate Park. In the spring of 2016 the Committee came to council asking for council to consider

putting a skate park in Granton Park. Council felt that if the Committee was able to raise a third of the

project cost that it would be a feasible endeavor. By budget time 2017 the Committee was able to raise

$30 000 to put toward the project and the municipality has also been able to secure a donor for another

third of the project.

Requests for proposals were received for the design and construction of a new skate park in Granton.

Our project budget is $90 000, with a third funding coming from each of the Granton Park Committee

fundraiser efforts, private donation, and the Township.

EVALUATION:

Criteria Maximum

Points Raduis

Canadian

Ramp Comp. ABC

Proposal Price $89 760 $90 000 $89 030

Price 5 4.25 4 5

Proponent Profile, Experience, and Qualifications

General capabilities, Experience

Specialist support services

Complexities and size of project

Number of projects of similar size and complexity

Years of experience and qualifications

25 23 24 20.5

Design Concept

Creativity & Design

Materials used

Complexity

Size

Ability to meet construction deadline

25 20 23.5 17

Poured-in Place Concrete Structure 10 10 0 0

Warranty & References 10 8 8 8

Granton Park Committee Evaluation 25 25 15 5

TOTAL SCORE 100 90.25 74.5 55.5


DISCUSSION:

After reviewing the details of the proposals submitted, the Granton Park Committee, Parks &

Recreation Advisory Committee and I have reviewed and scored the 3 proposals. Through the scoring

process the Advisory Committee respectfully recommends that council accept the proposal from

Radius Contracting as we believe it is the value for our park and township. This proposal is the only

poured-in place all concrete structure which will make it a lot more durable to our climate and will also

be the quietest and have the least amount of up keep. The life expectancy is also far greater than the

other two modular skate park proposals.

It should be noted that the only drawback to the Radius proposal is that they would likely not be able to

meet the construction deadline of September 15. It will likely be completed in mid-October, however

weather depending, it could be postponed until early spring 2018.

IMPACTS TO BUDGET:

$89 760 + HST

RECOMMENDATION:

That Council authorizes the Manager of Parks & Recreation to accept the proposal from Radius

Construction for the design and construction of the proposed Granton Skate Park at a cost of $89,760

plus HST.

_______________________________________

Jason Boyer

Manager, Parks & Recreation



BY-LAW NO. 41-2017

A by-law authorizing the execution of a

Development Agreement between Florentini Patricio Cabrera

(hereinafter referred to as the “Owner”)

and the


(hereinafter referred to as the “Township”)

WHEREAS the Owner of the lands legally described as all of Lots 49 and 50, Plan No. 187, designated as Part 2, Reference Plan 33R-19788 (geographic Village of Lucan) in the Township of Lucan Biddulph;

AND WHEREAS the Owner wishes to develop the Land and has submitted an application for Planning Act consent resulting in two (2) to support the construction of single unit dwellings which the application has been assigned file B-1/2016 by the Township’s Committee of Adjustment;

AND WHEREAS the Committee of Adjustment on November 7, 2016 granted Application for Consent B-6/2016 subject to a number of conditions, one of which was to enter into a Development Agreement with the Township.

AND WHEREAS the Township is prepared to approve the Lot Plan in the attached Agreement upon the condition that the Owner enters into the Agreement.

NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE TOWNSHIP OF LUCAN BIDDULPH hereby enacts as follows:

1. That the Corporation of the Township of Lucan Biddulph is hereby authorized

to enter into and execute a Development Agreement with Florentini Patricio Cabrera.

2. That the Mayor and Clerk are hereby authorized and directed to execute the said agreement, a copy of which is attached hereto as Schedule “A”, and any other documents deemed necessary to carry out the intent of both parties.

3. This by-law shall come into full force and takes effect on the day of the final passing thereof. READ A FIRST, SECOND AND THIRD TIME THIS 19th DAY OF JUNE 2017. MAYOR CLERK



BY-LAW NO. 30-2017

Being a By-law to appoint such officers and servants as may be

Necessary for the purpose of the Corporation of the Township of Lucan

Biddulph and for carrying into effect the provisions of any Act of the

Legislature or By-law of the Council.

WHEREAS the Corporation of the Township of Lucan Biddulph considers it desirable and expedient to appoint such officers and servants as authorized by Sections 227, 228 and 229 of the Municipal Act, 2001, S.O. 2001, c.25, as amended.

NOW THEREFORE the Corporation of the Township of Lucan Biddulph enacts a By-law as follows:

1/ That the following persons be appointed/reappointed as officers and servants of

the Corporation of the Township of Lucan Biddulph.

i) Chief Administrative Officer/Clerk Ron Reymer ii) Treasurer Kate Smith iii) Chief Building Official & By-Law Enforcement Arnie Marsman iv) Building Inspector & By-law Enforcement Ben Hartman v) Building Inspector & By-law Enforcement Wayne Ysebaert vi) By-law Enforcement Craig Kennedy vii) Drainage Superintendent Spriet Associates

2/ That the said officers, with the exception of iv-vii, shall be paid for their services

such a sum annually as the Council shall, by resolution, policy or by-law, from time to time determine.

3/ That the Chief Building Official/Building Inspectors/By-law Enforcement Officers

and Drainage Superintendent shall be paid by contract.

4/ That this by-law shall come into full force and take effect on the 19th day of June, 2017.

5/ That By-law No. 30-2017 be hereby rescinded.

READ A FIRST, SECOND AND THIRD TIME THIS 19th DAY OF JUNE, 2017.

MAYOR CLERK



BY-LAW NO. 43-2017

Being a by-law to confirm proceedings of the Council

of The Corporation of the Township of Lucan Biddulph

WHEREAS under Section 5(1) of the Municipal Act, 2001, S.O. 2001 c. 25, the powers of a municipality shall be exercised by its council. AND WHEREAS under Sub-Section 3 of Section 5 of the Municipal Act, 2001, S.O. 2001 c. 25, the powers of every Council of a municipality shall be exercised by by-law. AND WHEREAS it is deemed expedient that the proceedings of The Council of The Corporation of the Township of Lucan Biddulph at the June 19, 2017 meeting be confirmed and adopted by By-law. THEREFORE the Council of the Corporation of the Township of Lucan Biddulph enacts as follows:

1. That the action of the Council of The Corporation of the Township of Lucan Biddulph in respect of all motions and resolutions and all other action passed and taken by the Council of The Corporation of the Township of Lucan Biddulph, documents and transactions entered into during the June 19th, 2017 meeting of Council, are hereby adopted and confirmed, as if the same were expressly included in this By-law.

2. That the Mayor and proper officials of The Corporation of the Township of Lucan Biddulph are hereby authorized and directed to do all things necessary to give effect to the action of the Council of The Corporation of the Township of Lucan Biddulph during the said June 19th, 2017 meeting referred to in Section 1 of this By-law.

3. That the Mayor and the Clerk are hereby authorized and directed to execute all documents necessary to the action taken by this Council as described in Section 1 of this By-law and to affix the Corporate Seal of The Corporation of the Township of Lucan Biddulph to all documents referred to in said Section 1.

Read a FIRST, SECOND and THIRD time and FINALLY PASSED June 19,

2017.

MAYOR CLERK


AGENDA · LUCAN BIDDULPH COUNCIL AGENDA MONDAY, JUNE 19, 2017 6:00 PM Lucan Biddulph Township...

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