1

Agenda for 237th meeting of

Municipal Corporation Chandigarh

Date : 14.11.2016

Time : 12.00 Noon

Venue : Assembly Hall

Municipal Corporation New Deluxe Building, Sector -17E,

Chandigarh – 160017

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MUNICIPAL CORPORATION CHANDIGARH (Agenda Branch)

No.MCC/Secy/SAA/2016/592 Dated:08.11.2016

To All Councillors and ex-officio member (MP), Municipal Corporation, Chandigarh.

237thSubject : - Agenda for meeting of General House of the Corporation to be held on 11.11.2016 at 11.00 a.m.

Please find enclosed herewith an agenda for 237th

meeting of the General House of the Corporation

to be held on 11.11.2016 at 11.00 a.m. in the Assembly Hall of the Municipal Corporation, Chandigarh for

information.

You are, therefore, requested to attend the said meeting on the stipulated date and time.

Sd/-Secretary, Municipal Corporation, Chandigarh.

Endst. No.MCC/Secy/SAA/2016/593 Dated: 08.11.2016

A copy is forwarded to the following for information and necessary action:-1. Joint Commissioner-I 2. Joint Commissioner-II 3. Joint Commissioner-III 4. Chief Engineer 5. S.E.(B&R)/S.E.(P.H.) 6. C.A.O./Chief Examiner 7. M.O.H./S.S.H 8. E.E.(Roads Division – I, II & III) 9. E.E.(Electrical / Horticulture Division/W&E) 10. E.E.(P.H. Division No.1,2,3 & 4) 11. O.S.D. II /S.D.O.(Buildings)/S.D.E.(HQ) 12. A.O.(P&PF)/Supdt.E-I 13. Law Officer/ A.P.R.O. 14. Computer Cell/Fire Branch 15. Estate Branch/Tax Branch Sd/-

Secretary, Municipal Corporation, Chandigarh.

Endst. No. MCC/Secy/SAA/2016/594 Dated: 08.11.2016

A copy is forwarded to the following for information and necessary action:-

1. PS to Commissioner 2. PS to Secretary 3. PA to Mayor Sd/-

Secretary, Municipal Corporation, Chandigarh.

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INDEX

Agenda

item

No.

Subject Page

No.

1. 236thConfirmation of the meeting of the General House held on

28.10.2016 at 11.00 a.m. in the Assembly Hall of the M.C., Chandigarh.

4

2. Re-carpeting of V-5 road in Sector 50 C & D, Chandigarh.

Rs.56.89 lac

5-7

3. Engagement of 115 workers of various categories of Group “C” & “D” for

CMC office-regarding.

8-9

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AGENDA ITEM NO. 237.1

Confirmation of the 236th meeting of the General House held on 28.10.2016 at

11.00 a.m. in the Assembly Hall of the M.C., Chandigarh.

Subject: Re-carpeting of V-5 road in Sector 50 C & D, Chandigarh.

(Amount: Rs. 56.89 Lac)

The inspection of road was carried out by the undersigned along with SDER-10 and

observed that cracks/depressions have been developed and crust washed away at many points. The condition

of this road is poor. This road was earlier recarpeted during the month of June 201 I and is not due for

recarpeting as per prevailing policy of Municipal Corporation as the roads are recarpeted after a gap of 5

years. On the request of area councilor and R WA and after the visit of worthy Mayor it was decided to

recarpet the V-5 road to facilitate the commuters. This estimate has been framed considering the basic rate of

bitumen @ of Rs. 29637. 17 per M.T. The expenditure of this estimate may increase or decrease as per the

prevailing rate of bitumen at the time of execution of work. Keeping in view the condition of roads patch

work equivalent to 1725 sqm has been taken which comprises 11 .55% of area. The undersigned alongwith

SDER-10 has discussed the matter with the higher authority.

Accordingly, the rough cost estimate amounting to Rs.56.89 lac has been framed by

including the following scope of work.

I. Dismantling of existing kerbs/channels. 2. Fixing of new/old PCC kerbs/channels. 3. P/F PCC kerbs of size l 'x I' having 4" thickness. 4. P/F PCC channels of size 2'-0" x J' having 3" thickness. 5. P/L tack coat 3kg/10 sqm. 6. P/L 40mm thick bituminous concrete.

The scope of work taken in the estimate has not been included in any other already approved

estimate, amount of already approved estimates and expenditure under this Head for Roads Division No. I is

as under:-

i)

ii)

iii)

iv)

v)

Budget Allocation

Total amount of spillover works 31 .03.2016

Total amount of estimate sanctioned after 1.4.2016

Total of Sr. No. II & III

Rs. I 600.00 lac.

Rs. 2602.04 lac.

Rs. 653.52 lac.

Rs. 3255.56 lac.

Expenditure incurred during current financial year Rs. I 094.28 lac.

The matter is placed before the General House of the Municipal Corporation, Chandigarh for

consideration and approval please.

s.~ E.E.Roads Divn. No.I, M.C.

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AGENDA ITEM NO. 237.2

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AGENDA ITEM NO. 237.3

Subject: Engagement of 115 workers of various categories of Group “C” & “D” for CMC office-regarding.

The Commissioner Office, MCC had awarded a contract for the

engagement of 112 workers of various categories of Group “C” & “D” to M/s

Reliable services through e-tendering. The committee constituted for the

evaluation of financial Bids had recommended M/s Reliable services for the

allotment of above said work. Later on, the Audit Wing, MCC has objected that

while calculating Administrative Charges TDS was not to consider. The office has

now decided to call afresh tender for the above said work.

It is pertinent to mention here that the Audit Wing of MC has raised

objection on the following condition of tender documents.

Administrative Charges: The tender shall be allotted to the tenderer/bidder, who

quotes the lowest offer of administrative charges inclusive of income tax only in the

price bid (BOQ) provided tender fulfill all other terms and conditions of the tender

document. While quoting administrative charges, the agency/contractor/firm must

ensure that net administrative charges do not come Zero after taking into account

the statutory liabilities i.e. TDS etc. If it happens to be ZERO or comes to Negative

(-ve), it will be straightway rejected in the light of GOI letter No.29(1)/2014-PPD

dated 28.1.2014 issued by Ministry of Finance Department of Expenditure. The

Administrative Charges are to be quoted/calculated on D.C. Rates only.

The Audit Wing, MCC has mentioned that as per the letter of Govt. of

India, the Administrative charges should not be nil (zero) or comes to negative.

With the passage of time some branches have requested for additional

staff. The detail of additional staff required and expenditure involved to hire these

worker is as under:-

9

Category No. of Employ ees existing

No. of additional employees required

Tota l

Salary per person per month

Total Estimate d cost per month

Total estimated cost per annum.

Driver 16 0 16 17199 3,60,592 43,27,104/-

Beldar/ Helper

78 02 80 11803 12,53,040 1,50,36,480/-

Data Entry Operator

18 01 19 17199 4,28,203 51,38,436/-

Total expenditure

112 115 20,41,835 2,45,02,020/-

In view of the observation of Audit, an agenda is placed before the

General House of the Corporation for its recommendation to cancel the existing

contract awarded to M/s Reliable Services for the engagement of 112 workers of

various categories of Group “C” & “D” and allow to float a fresh tender to hire 115

workers through e-tendering. The annual financial implication will be approximately

Rs.2.45 crores. In the meantime extension may be allowed to the present agency

i.e. M/s Reliable Services to provide the 112 workers of various categories of Group

31st“C” & “D” i.e. upto January 2017 or till the finalization of tender process

whichever is earlier.

Sd/-Joint Commissioner-I, Municipal Corporation, Chandigarh.