Ag minitin
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Transcript of Ag minitin
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Agenda, Minutes and Itinerary
Module 5 Lesson 7
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Agenda
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Agenda• An agenda includes the order of topics
to be covered at a meeting and the individuals responsible for each topic.
Sample Template 1
Sample Template 2
Sample Template 3
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Agenda Guidelines• Leave a 2” top
margin.
• Use a columnar format.
• Arrange the topics in chronological order or in a logical sequence if no times are used.
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Agenda Guidelines• Begin keying the
entries at the tab stop.
• Key the time information in the first column.
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Agenda Guidelines• Key the descriptive
information in the second column.
• If the descriptive information is very short, center the program horizontally.
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Agenda Guidelines• If the speaker’s
name or the room number is keyed in a third column, use the right align feature of your word processing program to align the column at the right edge.
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Minutes
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Minutes• Minutes are a summary of the events
and business conducted during a meeting. Minutes are the official record of a meeting and are kept by the secretary of an organization.
Formal Template
Informal Template
PTA Template
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Minutes Guidelines• Because minutes
are often kept in a three-ring binder, set margins for a bound report (LM = 1.5”; RM = 1”).
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Minutes Guidelines• Key the organization’s
name 1” from top of first page.
• Double-space and key MINUTES OF THE REGULAR MEETING in all caps. Double-space and key the date.
• Double-space after the heading.
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Minutes Guidelines• Key side headings
in all capital letters. Double-space before and after the side headings.
• Single-space minutes.
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Minutes Guidelines• Quadruple-space
before the closing to allow for signature. Start keying the closing at the center. The closing includes the secretary’s name and title.
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Itinerary
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Itinerary• An itinerary is a list which includes the
dates, times, schedules, lodging, and method of travel to be used on a trip.
Europe Tour
Hiking Tour
Wedding Itinerary
Conference Itinerary
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Itinerary Guidelines• Use a 2” top
margin or vertically center the itinerary.
• Use default margins. Set left align tabs .5” and 2.5” from the left margin.
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Itinerary Guidelines• Double-space after
the heading.
• Key the day of the week and the date at the left margin.
• Bold the date information.
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Itinerary Guidelines• Double-space after
the date information. Indent all time .5” from the left margin. Use local time and align times at the colon.
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Itinerary Guidelines• Use the indent
feature to align wrap-around lines in the event section of the itinerary.
• Single-space the individual event notations. Double space between events.
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Itinerary Guidelines• Note: It is also
acceptable to key an itinerary in a table with or without gridlines.
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