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CONVO 3/2017(LG)

8th August 2017

Dear Graduate,

THIRD & FINAL ANNOUNCEMENT

AeU’s SEVENTH CONVOCATION 2017, SATURDAY 7TH OCTOBER 2017 On behalf of Asia e University, it is with great pleasure that we offer you our warmest

congratulations on your proud and successful achievement after many semesters of hard work,

perseverance and dedication.

I am pleased to enclose herewith a copy of the latest AeU Procedures and Information on the

AeU Seventh Convocation 2017 (CONVO 2/2017(LG)). Please refer to it for all instructions and

information relating to the event.

AeU is making every effort to ensure that this event would be a successful and memorable one.

We would appreciate very much your kind cooperation to respond to the REPLY FORM (CONVO

3/2017(1)(LG)) together with the payment or proof of payment by Thursday, 31st August 2017.

Please note that Graduates who do not reply by that date would be deemed to be not

attending the AeU Seventh Convocation 2017 Ceremony.

We would also advise that you visit the AeU website regularly for the latest updates on the

Convocation. Should you have further enquiries, please feel free to contact us:

aeu.convo2017@aeu.edu.my or

1. Name: Ms Saidatul Nurah Mohd Salleh

Phone: 03-2785 0157 / 019 – 311 1511

2. Name: Mr Dhurrani Othman

Phone: 03-2785 0150 / 017 – 713 5772

3. Name: Ms Arafah Zaharah Vithiah Punusamy

Phone: 03-2785 0151 / 0111 – 1521160

Thank you.

Best regards Yours sincerely,

MEILINA PUTEH Registrar

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PROCEDURES AND INFORMATION ON

AeU’s SEVENTH CONVOCATION, SATURDAY 7TH OCTOBER 2017

_____________________________________________

1. INTRODUCTION

Asia e University offers you its heartiest congratulations on the successful completion of your studies and will ensure that your Graduation Ceremony will be a joyous and memorable occasion to celebrate your success with your family, fellow students and friends. Asia e University appreciates

your full cooperation in making your Graduation Ceremony a big success. We hope that the information below will be useful to guide you.

2. CONVOCATION

The Seventh Convocation of AeU is scheduled to be held as follows:

Saturday, 7th October 2017, Dewan Merdeka, Putra World Trade Centre (PWTC), Kuala Lumpur

Convocation Ceremony

Date / Activity

Saturday, 7th October 2017

Venue Dewan Merdeka, Putra World Trade Centre (PWTC), Kuala Lumpur

Convocation Day

(1) First and foremost, please refer to the directional signs when you

arrive at PWTC on Convocation Day. (2) Please proceed to the Assembly Area, Level 4 with your full attire

of the Convocation Robe (Gown, Hood & Mortar Board). (3) The University Student Marshals will assist the graduates to stand in

queue based on the Blue Cue Card that were collected on 6th October 2017 (Friday) during Robe Collection.

(4) Graduates will queue according to the running number of the Blue Cue Card. Sample of Blue Cue Card

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AHMAD SYAFIQ BIN AHMAD SALEH

BACHELOR OF EDUCATION (PBMSR) (HONS)

(5) Once in queue, Graduates will be given a Swipe Card by the

Technical Team. When you approach the stage, you are required to surrender the Swipe Card to the Technical Team so that your name and programme will be reflected on the screen. Sample of Swipe Card

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AHMAD SYAFIQ BIN AHMAD

SALEH BACHELOR OF EDUCATION (PBMSR) (HONS)

Briefing and Rehearsal

All briefings will be given only at the assembly areas on Convocation Day. There will be NO rehearsals prior to the event. Please follow the instructions of the marshals.

CONVO 3/2017(LG)

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Convocation Ceremony

Dewan Merdeka, PWTC, Kuala Lumpur Brief Programme: Session 1 (PhD, DBA, Masters’ (MSc, MBA, MHRM, MIM, MEd, MICTM, MHA, MSS, EMBA & EMSHRM), Bachelors’ (BBA, BEd (TISPS), BEd (ECE), BEd (TESL) (BPG graduates), BICT & Graduate Diploma in Business Management, International Graduates (SPEED Executive Masters’): 7.30 – 8.30 am : Arrival of Graduates 7.30 – 8.45 am : Arrival of Parents / Guests 9.00 am : Entrance of Graduate Procession 9.30 am : Entrance of Academic / Main / Chairman Processions Commencement of Convocation Conferment of Degrees/Awards 11.30 am : Adjournment of Convocation Session 2 (Bachelors’ (BEd (PBMSR) (BPG graduates)) & Graduate Diploma (GDipECE, GDip Teaching), PBCT & SPEED’S Professional Advanced Diploma & Diploma): 12.30 – 1.30 pm : Arrival of Graduates 1.15 – 2.00 pm : Arrival of Parents / Guests 2.00 pm : Entrance of Graduate Procession 2.30 pm : Entrance of Main / President Processions Continuation of Convocation Conferment of Degrees/Awards 4.30 pm : Adjournment of Convocation Session 3 (SPEED Executive Masters’ (Local) & Executive Bachelors’): 6.30 – 7.30 pm : Arrival of Graduates 7.15 – 8.00 pm : Arrival of Parents / Guests 8.00 pm : Entrance of Graduate Procession 8.30 pm : Entrance of Main / President Processions Continuation of Convocation Conferment of Degrees/Awards 10.00 pm : End of Convocation

Graduates & the Degrees to be Conferred

Session 1 (PhD, DBA, Masters’ (MSc, MBA, MHRM, MIM, MEd, MICTM, MHA, MSS, EMBA & EMSHRM), Bachelors’ (BBA, BEd (TISPS), BEd (ECE), BEd (TESL) (BPG graduates), BICT & Graduate Diploma in Business Management, International Graduates (SPEED Executive Masters’): Doctor of Philosophy (Business Administration)

Doctor of Philosophy (Education)

Doctor of Business Administration

Master of Science (Management) by Research

Master of Business Administration Master of Human Resource Management

Master in Management

Master of Education

Master in Information and Communication Technology Management

Master of Humanities and Arts

Master of Social Science Bachelor of Education (TISPS)

Bachelor of Education (ECE) (BPG)

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Bachelor of Education (TESL) (BPG)

Bachelor of Information and Communication Technology

Bachelor of Business Administration

Graduate Diploma in Business Management

Executive Master of Business Administration

Executive Master in Strategic Human Resource Management

SPEED Exec. Masters (International)

Session 2 (Bachelors’ (BEd (PBMSR) (BPG graduates)) & Graduate Diploma (GDipECE, GDip Teaching), PBCT & SPEED’S Professional Advanced Diploma & Diploma): Bachelor of Education (PBMSR)

Graduate Diploma in Early Childhood Education

Graduate Diploma in Teaching Professional Bachelor of Computer Technology

Professional Advanced Diploma and Professional Diploma (SPEED)

Session 3 (SPEED Executive Masters’ (Local) & Executive Bachelors’): Executive Masters’ (SPEED) (Local)

Executive Bachelors’ (SPEED)

Dress Code

(Please see Para 6 below)

COMPULSORY Early Robe Collection / Photography and Dates

To ease congestion on Convocation Day, it is COMPULSORY that Graduates collect their Robes and have their photography session according to the following schedule:

Venue : PWTC, Labuan & Kuala Lumpur Room, Level 5 Date and time : Friday, 6th October 2017, 9.00 am – 6.00 pm.

If graduates fail to collect their Convocation attire (gown, hood & Mortar Board) on Friday, 6th October 2017 without any valid reason, they may not be allowed to partake in the Convocation Ceremony on Saturday, 7th October 2017. Please dress appropriately for the official photography session (included in the convocation package). Family photography sessions can be taken on request at additional costs.

Robe Returning Dates

All graduates are REQUIRED to return the Convocation Robe according to the following schedule:

Venue : PWTC, Labuan Room, Level 5

Date and time : 7th October 2017, Immediately after the ceremony

12.00 noon – 12.00 midnight.

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Transcripts & Certificates Collection for Academic Programmes

All graduates may collect the transcripts and certificates for Academic programmes as listed below according to the following schedule:

Venue : PWTC, Level 2 (Registration Counter)

Date and time : Friday, 6th October 2017 9.00 am – 6.00 pm Saturday,7th October 2017 9.00 am – 7.00 pm

Master of Science (Management) by Research Master of Business Administration

Master of Human Resource Management

Master in Management Master of Education

Master in Information and Communication Technology Management

Master of Humanities and Arts

Master of Social Science Bachelor of Education (TISPS)

Bachelor of Education (ECE) (BPG)

Bachelor of Education (TESL) (BPG) Bachelor of Education (PBMSR) (BPG)

Bachelor of Information and Communication Technology Bachelor of Business Administration

Graduate Diploma in Early Childhood Education

Graduate Diploma in Teaching Graduate Diploma in Business Management

Professional Bachelor of Computer Technology

Executive Master of Business Administration (School of Management, AeU)

Executive Master in Strategic Human Resource Management (School of Management, AeU)

3. CONVOCATION PACKAGE

There will be a graduation package fee of RM500.00 (excluding RM 30.00 for 6% GST) totalling RM 530.00 which includes the following items:

(1) Graduation Fees (Processing & Administration) (2) Rental of Graduation Attire i.e. Gown, Hood, Mortar Board (3) Convocation Ceremony: 2 tickets for seated guests inside the Convocation Hall.

(4) Photo of graduating student receiving award on stage (1 copy 8R) and individual portrait of graduating student (1 copy 10R, 1 copy 8R, 1 copy 4R and 1 CD soft copy).

4. REPLY FORM

Kindly complete and return the attached Reply Form to:

The Registrar Asia e University

Dataran Kewangan Darul Takaful No. 4, Jalan Sultan Sulaiman 50000 Kuala Lumpur

Malaysia (Attention: Ms Saidatul / Mr Dhurrani / Ms Arafah)

together with the payment or proof of payment by Thursday, 31st August 2017. We will provide the convocation guest passes, and other details once your attendance is

confirmed during the robe collection day (Please refer above).

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5. CONVOCATION DAY

On Convocation day (Saturday, 7th October 2017), events that involve you begin as early as 7.30 am, so you are strongly advised to make arrangements to arrive early in order to ensure a smooth day.

If you have collected your gown and done the photography session on the schedule provided in Para 2 above, you are required to be at the Assembly Area, Level 4 as below:

Session 1 (PhD, DBA, Masters’ (MSc, MBA, MHRM, MIM, MEd, MICTM, MHA, MSS, EMBA &

EMSHRM), Bachelors’ (BBA, BEd (TISPS), BEd (ECE), BEd (TESL)

(BPG graduates), BICT & Graduate Diploma in Business

Management , International Graduates (SPEED Executive

Masters’):

7.30 am – 8.00 am

Session 2 (Bachelors’ (BEd

(PBMSR) (BPG graduates)) & Graduate Diploma (GDipECE ,

GDip Teaching), PBCT & SPEED’S Professional

Advanced Diploma & Diploma):

12.30 pm - 1.30 pm

Session 3 (SPEED Executive Masters’ (Local) & Executive

Bachelors’):

6.30 pm – 7.30 pm

6. CONVOCATION ATTIRE

(1) All Graduates are requested to observe the following Dress Code for the Convocation

ceremony: Graduates are advised to be properly attired as befits the occasion. Please observe the following dress code:

(a) Dark coloured lounge suit with matching tie for men. (b) Decent attire for official functions for ladies. (c) Dark coloured shoes so that it harmonises with the academic dress.

(2) Please note that corsages should not be worn on the academic dress. Graduates who do not

comply with the above dress code will not be allowed to enter the Convocation Hall.

(3) Graduates not wearing the complete academic attire will not be allowed to participate in the

convocation.

(4) All Guests are expected to be suitably attired preferably in batik/lounge suit/national wear for

gentlemen whereas ladies have also to be properly attired for the occasion. Those who are not

properly attired would not be allowed to enter the Convocation Hall.

7. PROGRAMME HOOD COLOURS

The colours of the hood indicate the respective programmes as follows:

Programmes Hood Colours Session 1 (PhD, DBA, Masters’ (MSc, MBA, MHRM, MIM, MEd, MICTM, MHA, MSS, EMBA & EMSHRM), Bachelors’ (BBA, BEd (TISPS), BEd (ECE), BEd (TESL) (BPG graduates), BICT & Graduate Diploma in Business Management , International Graduates (SPEED Executive Masters’):

Doctor of Philosophy (Business Administration)

Doctor of Philosophy (Education) Doctor of Business Administration

Master of Science (Management) by Research Master of Business Administration

Master of Human Resource Management Master in Management

Yellow

Yellow

Purple with White Lining

Purple Purple Purple Purple

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Master of Education

Master in Information and Communication Technology Management

Master of Humanities and Arts

Master of Social Science Bachelor of Education (TISPS)

Bachelor of Education (ECE)(BPG) Bachelor of Education (TESL) (BPG)

Bachelor of Information and Communication Technology

Bachelor of Business Administration

Graduate Diploma in Business Management

Executive Master of Business Administration

Executive Master in Strategic Human Resource Management

SPEED Exec. Masters (International)

Turquoise Green

Blue

Brownish Gold Brownish Gold Brownish Gold

Turquoise Green Turquoise Green Blue Purple Purple Purple Purple Red

Session 2 (Bachelors’ (BEd (PBMSR) (BPG graduates)) & Graduate Diploma (GDipECE, GDip Teaching), PBCT & SPEED’S Professional Advanced Diploma & Diploma):

Bachelor of Education (PBMSR) (BPG) Graduate Diploma in Early Childhood Education

Graduate Diploma in Teaching

Professional Bachelor of Computer Technology Professional Advanced Diploma and Professional Diploma (SPEED)

Turquoise Green Turquoise Green Turquoise Green Blue None

Session 3 (for SPEED Executive Masters’ (Local) & Executive Bachelors’):

Executive Masters’ (SPEED) (Local)

Executive Bachelors’ (SPEED)

Red Silver Grey

8. HOW TO WEAR THE CONVOCATION ATTIRE

The convocation attire must be worn smartly and in a proper manner: (1) The Hood must be placed on both shoulders.

(2) The Mortar Board must be worn with the tassel on the left side.

9. BRIEFING ON SATURDAY 7th OCTOBER 2017 There will be briefings given to all Graduates on Saturday 7th October 2017 at the Assembly Area,

Level 4 before the commencement of the Graduates’ Procession for each session. There will be NO rehearsals.

Please follow the instructions of the Marshals who are officers of the University specially designated to assist you during the ceremony.

10. DURING THE CONVOCATION CEREMONY Proper decorum must be maintained throughout the Convocation ceremony. Please be reminded that

Graduates are not allowed to leave the hall while the ceremony is on. When the announcement of Academic, Main and Chairman Processions is made, Graduates are

required to stand until the party in the Academic, Main and Chairman Processions are seated. The same applies when the processions leave the hall.

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11. CONDUCT WHILE RECEIVING THE DEGREE You will be briefed on the process before the commencement of the Graduates’ Procession for each

session. Please follow the instructions of the Marshals.

12. GUEST PASSES

(1) Each Graduate will be given two guest passes for entry into the convocation hall upon

confirmation of attendance by Graduate.

(2) Children below the age of 12 years will not be permitted in the convocation hall.

(3) Live recording of the event will be shown via Live Feed at the designated area for those who are not able to enter the Convocation Hall. Please look out for the signages.

(4) If you need extra guest passes, please contact Mr Dhurrani / Ms Saidatul / Ms Arafah. Extra passes will only be confirmed and given out during robe collection.

13. ROLL CALL OF GRADUATES ON CONVOCATION DAY

(1) Graduates are requested to report to AeU Marshalls who would be at the Graduates Assembly Area at Level 4 as below details:

Session 1: 7.30 - 8.00 am

AeU Marshals

Syed Ismail / Arafah / Dhurrani

Session 2:

12.30 – 1.30 pm

AeU Marshals Syed Ismail / Arafah / Dhurrani

Session 3:

6.30 – 7.30 pm

SPEED Marshals Eddee / Raja Farhanah / SPEED

Partners

(2) Please come early to avoid traffic congestion and car parking problems.

(3) You are advised to have your breakfast / lunch / or dinner first before entering the convocation hall as refreshments (except for water) are not allowed in the hall.

14. CEREMONY PROPER During the ceremony, please observe the following:

(1) Remain seated and observe silence at all times.

(2) Hand-phones are to be switched off or be set in silent mode at all times. (3) Professional photographers have been engaged to take your photographs on s tage during the

convocation ceremony. (4) Your guests may take shots with their cameras or video cameras from their seats only.

(5) Follow all instructions of the procession Marshals.

15. PHOTOGRAPHY (1) The official photographer appointed by AeU (Edes & Ravenscroft (M) Sdn Bhd) will take

photographs of Graduates while they are receiving their scrolls. (2) The official photographer will also be setting up booths at the PWTC, Kuala Lumpur Room,

Level 5 on convocation day to provide photography service to Graduates.

(3) The contact person for photography is: Ms Irene 016 - 689 5018 or 03 – 2692 5815 from Edes

& Ravenscroft.

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16. PARKING FACILITIES AT CONVOCATION VENUE

There are ample parking facilities at PWTC at RM12 for Graduates with coupons. You may collect the parking coupon from the Secretariat on Robe Collection Day (6th October 2017) at Level 5 and Convocation Day (7th October 2017), Customer Service & Merchandise Booth at Level 4, if

required. Please follow security directives and parking signages.

17. SPECIAL NEEDS

The University will endeavour to make reasonable provision to enable Graduates and/or guests with special needs / disabilities to participate in and enjoy the Convocation Ceremony. Please fill up the

Special Needs section in the reply form for the necessary arrangement.

You will be contacted by Saidatul / Dhurrani / Arafah to confirm the arrangements.

18. ALUMNI

Upon graduation you are automatically an Alumni member of Asia e University. Being part of our alumni network provides a wide range of benefits. Whether you are interested in taking part in our events, meeting other graduates in your academic or professional field or just

staying in contact with the University, we are here to help you build a lifelong relationship with the University.

As an alumni member it is important for you to update your contact details so that we can keep in touch with you. To update your contact details please email to saa@aeu.edu.my.

19. UNIVERSITY MERCHANDISE AND MEMORABILIA

Asia e University offers a wide range of university merchandise, memorabilia and limited edition items which are available for purchase on Robe Collection Day & Convocation Day.

(1) Robe Collection Day Venue : PWTC, Level 5

Date and time : Friday, 6th October 2017 (9.00 am – 6.00 pm)

(2) Convocation Day Venue : PWTC, Customer Service & Merchandise Booth at Level 4.

Date and time : Saturday, 7th October 2017 (7.00 am – 10.00 pm)

20. CONTACT PERSONS

For further enquiries, please contact the following officers:

1. Name: Ms Saidatul Nurah Mohd Salleh

Phone: 03-2785 0157 / 019 – 311 1511

2. Name: Mr Dhurrani Othman

Phone No: 03-2785 0150 / 017 – 713 5772

3. Name: Ms Arafah Zaharah Vithiah Punusamy

Phone No: 03-2785 0151 / 0111 – 1521160

_____________________________________________________________________________________

8th August 2017

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REPLY FORM

1. To be filled if you are Applying to Graduate and Attending. (Please tick (√) the box.)

I wish to apply for Graduation and will be attending the Convocation Ceremony.

I agree to pay the following:

Graduation Package Fee of RM 500.00 (excluding RM 30.00 for 6% GST) totaling RM 530.00

1. Graduation Fees (Processing & Administration)

2. Rental of Gown, Hood, Mortar board for graduating student

3.

Convocation Ceremony: 2 tickets for seated guests inside the Convocation Hall

4.

Photo of graduating student receiving award on stage (1 copy 8R); and

Individual portrait of graduating student (1 copy 10R, 1 copy 8R, 1 copy 4R and 1 CD)

GRADUATE’S PERSONAL PARTICULARS

Name: ___________________________________________________

ID Number: _______________________________ Contact (h/p no.): ________________________________

Email address: _____________________________________

Degree: __________________________________________________________________________________

(eg. BEd, MBA, MEd, PhD, etc)

CONVO 3/2017(1)(LG)

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2. Payment*

I enclose herewith the non-refundable Postal Order (PO) / Money Order (MO) / Banker’s Cheque / Personal Cheque (PO / MO / Cheque Number: …...………….………………………. for the amount of *RM 500.00 (excluding RM 30.00 for 6% GST) totaling RM 530.00

payable to “Asia e Learning Sdn Bhd” for the above. [Note: Please write your name, ID and contact number at the back of your postal order /

money order / banker’s cheque / personal cheque].

I have paid through online banking / cash deposit / cheque deposit and enclose a copy of the proof of payment. [Note: Please write your name, ID and contact number on the proof of payment].

Details of bank account: Account Name: Asia e Learning Sdn. Bhd Account Number: 8000 28 3319

Bank Name: CIMB Bank Berhad Bank Address: 6, Jalan Tun Perak, 50050 Kuala Lumpur, Malaysia Swift Code: CIBBMYKL

I have no outstanding dues owing to the University including fees, books, etc and

acknowledge that the University reserves the right to obtain full settlement of these dues from me.

Signature of Graduate: ________________________ Date:_____________________

* Please tick (√) where applicable.

3. To be filled if you are Applying to Graduate in Absentia

(Please tick (√) the box.)

(1) In Absentia

I wish to Apply for Graduation but regret that I would be unable to attend the Convocation.

[Note: Graduates in Absentia are required to pay a sum of RM100 (excluding RM 6.00 for 6% GST)

totaling RM 106.00 for administration and processing fees].

I hereby request the University to send my Scroll and Transcript to the address below.

Mailing Address: _________________________________________________________

_______________________________________________________________________

_______________________________________________________________________

____________________________ Postcode: _____________ State:________________ (Please ensure the address is accurate to avoid any loss during delivery)

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(2) Proxy

I hereby authorize the University to allow the Proxy below to collect my Scroll and Transcript on my behalf.

Name of Proxy________________________________ IC Number ___________________ (Please attach a copy of the IC of the Proxy. Proxy must present original IC upon collection.)

I hereby acknowledge that the University shall not be held liable in the event of the l oss / damage of the scroll and transcript during delivery.

Signature of Graduate: ________________________ Date:_____________________

4. Special Needs I have the following disability and would require special arrangement. Please state special needs and

requirements: ________________________________________________________________________________

________________________________________________________________________________

________________________________________________________________________________

5. Please return or email the REPLY FORM (CONVO 3/2017(1)(LG)) (together with payment or proof of payment, where applicable) by Thursday, 31st August 2017 to:

The Registrar Asia e University Dataran Kewangan Darul Takaful

No. 4, Jalan Sultan Sulaiman 50000 Kuala Lumpur, Malaysia (Attention: Ms Saidatul / Mr Dhurrani / Ms Arafah)

Email: aeu.convo2017@aeu.edu.my Fax: 03 - 2711 0436

Phone: 03 - 2785 0157 / 019 - 311 1511 Or 03 - 2785 0150 / 017 - 713 5772 Or 03 – 2785 0151 / 0111 – 1521160

8th August 2017