Adopted Report Governance & Administration Committee Meeting · 8/29/2017 · 4/05/2017 5/05/2017...

742

Adopted Report of the

Governance & Administration Committee Meeting

held

Tuesday 29 August 2017

at

9am

City of Gold Coast Council Chambers 135 Bundall Road Surfers Paradise

742nd Council Meeting 5 September 2017 2 Governance & Administration Committee Meeting 29 August 2017 Adopted Report

Index

Adopted Report

Governance & Administration Committee Meeting

Tuesday 29 August 2017

Item Direct. File Page Subject

1 OCOO LG115/1328/01/2017(P1) 4 Governance And Administration Committee Action List And Forward Planning Schedule

2 OS HR829/02(P1) 5 Travel And Travel Related Expenses - Councillors And Staff 1 April - 30 June 2017

3 OCOO LG449/756/02/01(P1) 17 Corporate Policy Portfolio Report – 1 January To 30 June 2017

KEY: OCEO - Office of the Chief Executive Officer GCWW - Gold Coast Water & Waste CI - City Infrastructure OCOO - Office of the Chief Operating Officer CS - Community Services OS - Organisational Services EDMP - Economic Development & Major Projects PE - Planning & Environment

742nd Council Meeting 5 September 2017 3 Governance & Administration Committee Meeting 29 August 2017 Adopted Report ADOPTED BY COUNCIL 5 SEPTEMBER 2017 RESOLUTION G17.0905.016 moved Cr Owen-Jones seconded Cr McDonald That the Report of the Governance & Administration Committee Recommendations of Tuesday, 29 August 2017, numbered GA17.0829.001 to GA17.0829.003, be adopted.

CARRIED UNANIMOUSLY

ATTENDANCE Cr W M A Owen-Jones (Chairperson) Cr D I McDonald Cr D Gates Cr K L Boulton arrived 9.07am Cr D M Crichlow OAM Cr G M Tozer Cr P A Taylor Cr PC Young (Visitor) Mr A Llewellyn Acting Chief Operating Officer Mr G Potter Director Organisational Services Ms S Wilton Manager Corporate Planning & Performance (part) APOLOGY / LEAVE OF ABSENCE Nil PRESENTATIONS Nil

742nd Council Meeting 5 September 2017 4 Governance & Administration Committee Meeting 29 August 2017 Adopted Report ITEM 1 OFFICE OF THE CHIEF OPERATING OFFICER GOVERNANCE AND ADMINISTRATION COMMITTEE ACTION LIST AND FORWARD PLANNING SCHEDULE LG115/1215/01/2016(P1)

Item Action Officer &/or Branch

Action/Previous Resolution

(743) Governance and Administration Committee 12 September 2017

Making of Subordinate Local Law No 21 (Major City Events) 2017

Community Services

Audit Committee Composition Corporate Assurance

City Operational Plan 2016-17 Q4 and Gold Coast 2020 Performance Report

Corporate Planning & Performance

State of the Organisation Report SOOR 2016-17 Office of the Chief Executive Officer

(Confidential Report)

(744) Governance and Administration Committee 12 October 2017

City Contracting Plan 2016-17 Update and Quarterly Acquittal 1 July 2017 to 30 September 2017

Procurement

(746) Governance and Administration Committee 9 November 2017

Draft Annual Report 2016-17 Corporate Planning & Performance

(747) Governance and Administration Committee 23 November 2017

Audit Committee Chair’s Report To Council 2016-17

Corporate Assurance

City Operational Plan 2017-18 Q1 Corporate Planning & Performance

(748) Governance and Administration Committee 6 December 2017

Procurement Policy and Contract Manual Procurement

RECOMMENDATION

It is recommended that Council resolves as follows:

That the list of proposed Agenda Items for the Governance and Administration Committee be noted. Authorised by:

Andrew Llewellyn TRACKS REF: # 54648256 Acting Chief Operating Officer

COMMITTEE RECOMMENDATION GA17.0829.001 moved Cr Owen-Jones seconded Cr Tozer That the list of proposed Agenda Items for the Governance and Administration Committee be noted.

CARRIED UNANIMOUSLY

742nd Council Meeting 5 September 2017 5 Governance & Administration Committee Meeting 29 August 2017 Adopted Report ITEM 2 ORGANISATIONAL SERVICES TRAVEL AND TRAVEL RELATED EXPENSES – COUNCILLORS AND STAFF 1 APRIL – 30 JUNE 2017 HR829/02(P1) Refer 4 page attachment A Refer 1 page attachment B Refer 1 page attachment C Refer 3 page attachment D 1 BASIS FOR CONFIDENTIALITY

Not Applicable. 2 EXECUTIVE SUMMARY

Not Applicable. 3 PURPOSE OF REPORT This report provides a summary of Council funded travel activities for Councillors and staff for the period 1 April to 30 June 2017. Two comparison reports are attached. Attachment B compares expenditure for the April to June quarter 2016 with the same quarter 2017. Attachment C provides a 12 month comparison for 2015-16 and 2016-17. Also provided is Attachment D showing international travel expenditure for the financial year 2016-17. 4 PREVIOUS RESOLUTIONS

Ex Council Minute No GF08.0611.007:

“That a report be brought back to Council on all conferences paid for by Council, attended by staff, contractors or consultants, on a three monthly basis. The report to contain details of the dates, cost, the relevant budget numbers they were charged to, and whether the attendees were speakers at the conference or convention.”

5 DISCUSSION A report of Council funded travel activities for Councillors and staff for the period 1 April to 30 June 2017 is provided as Attachment A. There were 60 travel requests processed within this period. There was one conference speaker (Council employees). The following table shows a comparison with the same period last year.

1 Apr – 30 Jun 2016 1 Apr – 30 Jun 2017

No. of Travel Requests

Total Expenditure($)

No. of Travel Requests

Total Expenditure($)

Commonwealth Games Related Travel 0 0 0 0Conferences 32 69,471 37 89,061Business Meetings 20 20,115 15 19,983Trade Missions 3 22,175 4 36,391Study Tour 0 0 0 0Site Visits 3 1,499 0 0Sporting Events 2 1,880 0 0Awards Ceremony 1 760 3 2,013Expo / Trade Show 3 4,717 0 0Conference Speakers 4 3,786 1 1,888

Total 68 124,403 60 149,336

742nd Council Meeting 5 September 2017 6 Governance & Administration Committee Meeting 29 August 2017 Adopted Report ITEM 2 (Continued) TRAVEL AND TRAVEL RELATED EXPENSES – COUNCILLORS AND STAFF 1 APRIL – 30 JUNE 2017 HR829/02(P1) A comparison report by directorate for travel related expenditure for the period 1 April to 30 June 2016 and 1 April to 30 June 2017 is provided as Attachment B. Also provided in Attachment B is a quarterly international travel comparison summary report. This report summarises total international travel related expenditure for the periods 1 April to 30 June 2016 and 1 April to 30 June 2017. A report showing travel activities for Councillors and staff for the financial year is provided in Attachment C. It includes a comparison of costs and attendee numbers for the prior year. A summary of this report is shown in the table below.

Year Number of Bookings

Registration/attendance

fees

Travel and Accommodation

Allowances, transfers,

etc.

Total Annual Expenditure

2015-16 233 $131,689 $228,703 $90,354 $450,746 2016-17 202 $100,145 $282,755 $90,139 $473,039

Attachment D shows international travel undertaken for the financial year. The following table shows a comparison of international travel expenditure between the two years.

Year Number of Bookings

Total cost of travel Average Cost

2015-16 27 $125,009* $4,630 2016-17 29 $211,467* $7,292 *This excludes costs related to external guests for economic development activities and externally funded travel.

The expenditure on travel and related activities for the 2016-17 financial year of $473,039 represents 0.0357% of Council’s initial accrual budget of $1.326 billion for 2016-17. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN Not applicable. 7 GOLD COAST 2018 COMMONWEALTH GAMES IMPACT Commonwealth Games related travel is included in this report. 8 FUNDING AND RESOURCING REQUIREMENTS All travel costs are funded from individual directorate budgets. 9 RISK MANAGEMENT Not applicable. 10 STATUTORY MATTERS The Local Government Regulation 2012 requires disclosure of overseas travel in Council’s Annual Report.

742nd Council Meeting 5 September 2017 7 Governance & Administration Committee Meeting 29 August 2017 Adopted Report ITEM 2 (Continued) TRAVEL AND TRAVEL RELATED EXPENSES – COUNCILLORS AND STAFF 1 APRIL – 30 JUNE 2017 HR829/02(P1) 11 COUNCIL POLICIES

Corporate Travel and Accommodation Policy – Employees and Contractors. Expenses Reimbursement and Provision of Facilities for Mayor and Councillors Policy. 12 DELEGATIONS

Not applicable.

13 COORDINATION & CONSULTATION

Not applicable.

14 STAKEHOLDER IMPACTS

Not applicable. 15 TIMING This Report is for the period of 1 April 2017 to 30 June 2017. 16 CONCLUSION The attached summary of travel expenditure is submitted for the information of Council. The report lists activities undertaken by Council that require either airfares or accommodation for staff, contractors or Councillors to attend an event. All travel is subject to a formal approval process. Furthermore, there is regular corporate oversight through reports to the CEO and external disclosure via Council’s Annual Report. Overall, Council’s travel costs continue to amount to a very small percentage of Council’s overall annual budget i.e.0.0357%. 17 RECOMMENDATION It is recommended that Council resolves as follows: That the information contained in the report be noted. Author: Authorised by:

Mark Farrell Glen Potter Acting Corporate Travel and Administration Officer

Director Organisational Services

28 July 2017 Item: # 63367729 Attachment A: # 62645455, Attachment B: # 63226848, Attachment C: # 63228202, Attachment D: # 63385033

COMMITTEE RECOMMENDATION GA17.0829.002 moved Cr Owen-Jones seconded Cr Taylor That the information contained in the report be noted.

CARRIED

742nd Council Meeting 5 September 2017 8 Governance & Administration Committee Meeting 29 August 2017 Adopted Report ITEM 2 (Continued) TRAVEL AND TRAVEL RELATED EXPENSES – COUNCILLORS AND STAFF 1 APRIL – 30 JUNE 2017 HR829/02(P1)

As at: 31 July 2017

From To Position Title Description Provider Venue Reg Fee** Travel Accom Other*Total Gross

Cost

8/05/2017 11/05/2017Coordinator Disaster Management

Conference - Disaster Management Officer Forum & LGAQ Disaster Management Conference

LGAQ Mackay 1,120 293 443 181 2,036

8/05/2017 11/05/2017 Director City Infrastructure Conference - Disaster Management Officer Forum & LGAQ Disaster Management Conference

LGAQ Mackay 1,120 293 443 336 2,191

20/05/2017 20/05/2017 Senior Project ManagerQueensland National Trust Heritage Awards 2015 - 2017

National Trust of Australia Brisbane 225 0 163 0 388

22/05/2017 24/05/2017Coordinator Roads Drainage and Foreshores North

Road Engineering & Maintenance 2017 Conference

Criterion Conferences Sydney 1,974 157 367 274 2,771

25/05/2017 26/05/2017Coordinator Project Management Unit

Project Managers Leadership Workshop Conference

Liquid Learning Sydney 2,580 139 394 304 3,415

13/06/2017 18/06/2017 Director City InfrastructureVelo-City 2017 - The Freedom of Cycling Conference

European Cyclists' Federation Netherlands 1,397 9,577 3,129 3,400 17,503

15/06/2017 15/06/2017Senior Specialist Project Engineer

Attendance at the Water Research Laboratory for Physical Modelling

University of New South Wales Sydney 0 469 0 166 635

21/06/2017 23/06/2017Coordinator Lakes And Waterways

Australasian Coasts & Ports 2017 Conference City of Gold Coast Cairns 1,724 468 574 211 2,978

10,140 11,394 5,511 4,872 31,917


Cost

1/05/2017 4/05/2017Pest Animal Management Officer

17th Australasian Vertebrate Pest Conference Invasive Plants & Animals Committee Canberra 1,100 550 566 255 2,471

4/05/2017 5/05/2017 Lifeguard Superintendent 2017 APOLA ConferenceAustralian Professional Ocean Lifeguard Association

Coffs Harbour 0 0 76 0 76

4/05/2017 5/05/2017 Chief Lifeguard 2017 APOLA ConferenceAustralian Professional Ocean Lifeguard Association


4/05/2017 5/05/2017 Lifeguard Superintendent 2017 APOLA ConferenceAustralian Professional Ocean Lifeguard Association


4/05/2017 5/05/2017 Lifeguard 2017 APOLA ConferenceAustralian Professional Ocean Lifeguard Association






29/05/2017 30/05/2017Coordinator Animal Management

General Meeting Australian Institute of Animal Management

Australian Institute of Animal Management Inc.

Melbourne 0 261 154 158 573

1/06/2017 2/06/2017 Community Safety Officer National Local Government Drug and Alcohol Advisory Committee Meeting

Council of Capital City Lord Mayors Melbourne 0 262 214 291 768

1,100 1,073 1,391 705 4,269

Attachment A Quarterly Travel Report

Total:

Booking Comment**

CEO Approved

CEO Approved

CEO Approved for Accommodation

CEO Approval

City Infrastructure

Booking Comment**

CEO Approved

CEO Approved

1 April - 30 June 2017

Community Services

Total:

CEO Approved

CEO Approved

CEO Approved

CEO Approved



Cost

11/04/2017 14/04/2017 Councillor Division 13Australian Local Government Women's Association National Conference

Australian Local Government Women's Association

Launceston 654 670 341 463 2,129

5/05/2017 17/05/2017 Mayor China Trade Mission City of Gold Coast China 0 9,176 2,142 1,429 12,746

654 9,846 2,483 1,892 14,875


Cost

17/04/2017 26/04/2017Business And Investment Attraction Officer (Industry)

Beijing - Australian/China Film Exchange and Sports Meeting, New Delhi Sports Meeting Program

City of Gold Coast Beijing/New Delhi 0 2,120 2,634 1,667 6,421

22/04/2017 28/04/2017Strategic Adviser - Arts & Culture

Provision of high level strategic advice on the GC 2018 Commonwealth Games Cultural Legacy strategy

City of Gold Coast Gold Coast 0 266 1,110 255 1,631



Gold Coast City Council Gold Coast 0 160 1,850 411 2,421

7/05/2017 21/05/2017Business And Investment Attraction Officer

China Trade Mission City of Gold Coast China 0 1,837 2,119 7,262 11,218

8/05/2017 14/05/2017Senior Arts And Culture Project Officer

Cultural Summit - Marram-Nganjinu Biik-Gurrin First Nations Cultural Summit

British Council Melbourne 150 354 1,228 789 2,520

15/05/2017 17/05/2017 Principal Project OfficerHort Connection 2017 - National Horticulture Convention

City of Gold Coast Adelaide 685 251 696 602 2,234



City of Gold Coast Gold Coast 0 360 0 44 404

31/05/2017 1/06/2017Program Manager (Business and Industry Development)

CEDA State of the Nation ConferenceCEDA - Committee For Economic Development of Australia

Canberra 0 442 0 268 709


USA Film Attraction Mission Business Meeting- City of Gold Coast Los Angeles 0 2,299 1,736 1,302 5,337

835 8,089 11,373 12,599 32,896

G16.0524.016

Total:

G16.0524.016

Council

Economic Development and Major Projects

Total:

Booking Comment**

G16.524.016/G16.0624.031

Booking Comment**

CEO Approved

G17.207.002/CEO Approved



Cost

5/04/2017 6/04/2017Manager Business Performance

Commercial Performance Network Business Meeting

Water Services Association of Australia Sydney 100 202 394 188 884

27/04/2017 28/04/2017Senior Operational Training Officer

Workforce Skills of the Future Conference Water Services Association of Australia Melbourne 0 349 404 306 1,059

4/05/2017 4/05/2017 Senior Waste Project Officer Conference - 2017 Waste ConferenceWaste Management Association of Australia


4/05/2017 5/05/2017Coordinator Process Engineering

Australia New Zealand Bio Solids Partnership (ANZBP) Technical Board Meeting

Australia New Zealand Bio Solids Partnership

Adelaide 0 286 293 264 843

10/05/2017 11/05/2017Executive Coordinator Mechanical / Electrical / Control

WSA 04 Sewage Pumping Station Code Review - Work Group Meeting No 2

Water Services Association of Australia Melbourne 175 372 382 346 1,276

16/05/2017 18/05/2017Executive Coordinator Integrated Water Planning

Oz Water 2017 Conference Australian Water Association Sydney 1,830 275 546 504 3,155

13/05/2017 19/05/2017Director Gold Coast Water and Waste

Kanagawa Prefecture, Water & Waste Section Fujitsu Forum Tokyo 2017 Conference (4 nights accommodation paid by Fujitsu - cost unknown)

City of Gold Coast

Fujitsu

Japan0 1,094 384 1,230 2,708

14/06/2017 15/06/2017 Manager Asset SolutionsWSAA Asset Planning, Resilience and Creation Network Meeting #2 Business Meeting

Water Services Association of Australia Adelaide 350 299 396 222 1,268

3,117 1,785 2,505 1,830 9,236


Cost

5/04/2017 7/04/2017 Digital City Program Manager Business Meeting with NEC City of Gold Coast Wellington NZ 0 605 301 290 1,196

19/04/2017 20/04/2017 Communication OfficerCrisis and Emergency Risk Communication Forum

Clariden Global International Limited Sydney 2,395 304 340 337 3,376

21/04/2017 21/04/2017Senior Project Manager Specialist

Business Meeting - AFL Factory Visit Totthan AFL Commission Melbourne 0 296 0 0 296

21/04/2017 21/04/2017 Digital City Program Manager Business Meeting - AFL Factory Visit Totthan AFL Commission Melbourne 0 296 0 45 341

2/05/2017 3/05/2017Executive Coordinator - Integrity And Ethical Standards

Public Sector Fraud & Corruption Summit 2017 Conference

IQPC Canberra 2,859 354 731 469 4,414

6/05/2017 6/05/2017 Senior Urban Designer Landscape Australia Conference Architecture Media Sydney 395 178 367 319 1,259

7/05/2017 15/05/2017 International Relations Officer China Trade Mission City of Gold Coast China 0 2,725 938 2,343 6,006

25/05/2017 26/05/2017 Chief Executive Officer 2017 Future of Local Govt National Summit Conf Municipal Association of Victoria Melbourne 0 658 540 351 1,549

21/06/2017 22/06/2017 Chief Operating Officer ARA Awards Dinner Australian Reporting Awards Inc. Melbourne 245 259 280 71 854

5,894 5,676 3,496 4,225 19,291

Gold Coast Water & Waste

Office of the CEO

CEO Approved

CEO Approved

Total:

Booking Comment**

CEO Approved

Total:

CEO Approved

CEO Approved

Booking Comment**



Cost

5/04/2017 7/04/2017Enterprise Information Architect - Open Data

Business Meeting with NEC City of Gold Coast Wellington NZ 0 605 301 290 1,196

9/05/2017 10/05/2017 Manager People And Culture Reimagine HR Conference - Sydney 2017 CEB Global Sydney 0 241 340 223 804

18/05/2017 19/05/2017Manager Business Innovation & Technology Services

Local Government Managers Australia 2017 Future Leaders Forum

Local Government Managers Australia (Eventcorp)

Cairns 0 366 360 174 900

0 1,212 1,001 686 2,900


Cost

4/04/2017 7/04/2017 Manager Business Support Infor Pathway Development Workshop Infor Global Solutions Adelaide 0 539 660 542 1,741

4/04/2017 7/04/2017Supervisor Developer Contributions

Infor Pathway Development Workshop Infor Global Solutions Adelaide 0 539 660 604 1,804

4/04/2017 7/04/2017 Senior Contributions Officer Infor Pathway Development Workshop Infor Global Solutions Adelaide 0 437 660 564 1,661

2/05/2017 4/05/2017Supervising Conservation Officer

National Koala Conference National Koala Hospital Port Macquarie 415 709 531 355 2,011

3/05/2017 4/05/2017 Senior Conservation Officer National Awards for Planning Excellence 2017 Planning Institute of Australia Sydney 155 263 197 156 771

3/05/2017 5/05/2017 Supervising Planner Planning Institute of Australia Congress 2017 Planning Institute of Australia Sydney 2,185 306 783 357 3,631

3/05/2017 5/05/2017 Senior Planner Planning Institute of Australia Congress 2017 Planning Institute of Australia Sydney 2,185 205 783 278 3,452

3/05/2017 5/05/2017Executive Coordinator City And Regional Planning

Planning Institute of Australia Congress 2017 Planning Institute of Australia Sydney 2,235 205 755 495 3,690

15/05/2017 17/05/2017 Senior Town Planner Higher Density Living Conference Criterion Conferences Melbourne 2,858 239 477 592 4,165

15/05/2017 17/05/2017Coordinator Program Management

Higher Density Living Conference Criterion Conferences Melbourne 2,858 269 477 410 4,014

16/05/2017 19/05/2017 Coordinator Natural Hazards2017 Floodplain Management Australia National Conference

City of Newcastle Newcastle 1,115 197 780 324 2,416

29/05/2017 30/05/2017Executive Coordinator City Place Making

Conference Speaker - Place Leaders Asia Pacific Conference 2017

Place Leaders Asia Pacific Sydney 664 278 522 424 1,888

14,669 4,188 7,286 5,101 31,245

Reg Fee Travel Accom OtherTotal Gross

Cost

Total: $36,409 $43,263 $35,046 $31,910 $146,629

Booking Comment**

CEO Approved

CEO Approved

Booking Comment**

CEO Approved

CEO Approved

CEO Approved

CEO Approved

CEO Approved

Organisational Services

Planning and Environment

Total:

CEO Approved

CEO Approved

CEO Approved

Conference Speaker

Total:

# This report provides information on attendance at business meetings, conferences, seminars and similar activities.

* Other - includes daily allowances, cab charges, car hire and other minor costs.

** Registration - Includes conference registration or other costs required to attend the event.

*** Booking Comments - Where applicable a comment is made to clarify the details of the event attendance.


As at: 31 July 2017 Attachment B

01 Apr 16 - 30 June 16

01 Apr 17 - 30 June 17

01 Apr 16 - 30 June 16

01 Apr 17 - 30 June 17

01 Apr 16 - 30 June 16

01 Apr 17 - 30 June 17

01 Apr 16 - 30 June 16

01 Apr 17 - 30 June 17

01 Apr 16 - 30 June 16

01 Apr 17 - 30 June 17

01 Apr 16 - 30 June 16

01 Apr 17 - 30 June 17

City Infrastructure 5 8 $5,003 $10,140 $4,040 $11,394 $3,585 $5,511 $3,334 $4,872 $15,962 $31,917Community Services 5 9 $2,377 $1,100 $495 $1,073 $930 $1,391 $2,831 $705 $6,633 $4,269Councillors 4 2 $955 $654 $1,985 $9,846 $819 $2,483 $496 $1,892 $4,255 $14,875Economic Development & Major Projects 21 9 $8,898 $835 $13,476 $8,089 $15,121 $11,373 $10,738 $12,599 $48,233 $32,896Gold Coast Water & Waste 10 8 $6,414 $3,117 $2,409 $2,878 $2,498 $2,889 $1,813 $3,060 $13,134 $11,944Office of the CEO 3 9 $4,124 $5,894 $668 $5,676 $986 $3,496 $591 $4,225 $6,370 $19,291Organisational Services 12 3 $3,799 $0 $4,592 $1,212 $7,421 $1,001 $4,275 $686 $20,087 $2,899Planning & Environment 8 12 $3,159 $14,669 $1,669 $4,188 $3,328 $7,286 $1,574 $5,102 $9,730 $31,245Total 68 60 $34,730 $36,409 $29,333 $44,356 $34,688 $35,430 $25,651 $33,141 $124,403 $149,336

01 Apr 16 - 30 June 16

01 Apr 17 - 30 June 17

$7,670 $17,503$0 $0$0 $12,746

$22,175 $22,976$0 $2,708$0 $7,202

$4,138 $1,196$0 $0

$33,983 $64,331

Quarterly Travel Comparison Summary Report01 April - 30 June 2016 and 01 April - 30 June 2017

(This summary report provides information on attendance at business meetings, conferences, seminar and similar activities)

No. of Attendees Registration Travel Accom Other

Councillors

(This summary report provides information on international travel, but excludes events that have been funded externally)

Total

City InfrastructureCommunity Services

Quarterly International Travel Comparison Summary Report

Total

Economic Development & Major Projects

Total

Office of the CEOOrganisational ServicesPlanning & Environment


01 April - 30 June 2016 and 01 April - 30 June 2017


As at: 31 July 2017 Attachment C

2015-16 2016-17 2015-16 2016-17 2015-16 2016-17 2015-16 2016-17 2015-16 2016-17City Infrastructure 19 21 $16,235 $23,074 $13,842 $24,056 $5,791 $8,554 $35,868 $55,684Community Services 31 28 $21,702 $18,542 $23,878 $17,518 $16,784 $6,152 $62,364 $42,212Councillors 13 12 $3,059 $4,229 $10,565 $45,578 $4,036 $3,537 $17,660 $53,344EDMP 60 52 $15,351 $9,888 $81,674 $110,674 $30,856 $41,142 $127,881 $161,704Gold Coast Water & Waste 30 24 $10,909 $6,760 $14,195 $16,529 $5,672 $6,631 $30,776 $29,920Office of the CEO 19 24 $18,191 $13,748 $37,267 $38,231 $10,565 $11,822 $66,023 $63,801Organisational Services 28 16 $20,128 $4,990 $21,490 $10,834 $7,959 $3,474 $49,577 $19,298Planning & Environment 33 25 $26,114 $18,914 $25,792 $19,335 $8,691 $8,827 $60,597 $47,076Total 233 202 $131,689 $100,145 $228,703 $282,755 $90,354 $90,139 $450,746 $473,039


Other Expenses* Directorate total

# This report provides a summary on attendance at business meetings, conferences, seminar and similar activities.

Annual Travel Comparison Summary Report2015-16 and 2016-17

No. of attendees Registration** Flights & Accommodation

* Other Expenses - Includes daily allowances, cab charges, car hire and other minor costs.


From To Position Title Description Provider Venue Reg Fee Travel Accom OtherTotal

Gross Cost

18/09/2016 27/09/2016 International Relations Officer China Trade Mission City of Gold Coast China 0 3,079 2,401 3,028 8,508

1/03/2017 20/03/2017 Chief Executive Officer Queen's Baton Relay Launch City of Gold Coast London 0 10,915 3,045 1,803 15,764

5/04/2017 7/04/2017 Digital City Program Manager Business Meeting with NEC City of Gold Coast Wellington NZ 0 605 301 290 1,196

7/05/2017 15/05/2017 International Relations Officer China Trade Mission City of Gold Coast China 0 2,725 938 2,343 6,006

$0 $17,324 $6,685 $7,464 $31,473


Gross Cost

13/06/2017 18/06/2017 Director City InfrastructureVelo-City 2017 - The Freedom of Cycling Conference

European Cyclists' Federation Netherlands 1,397 9,577 3,129 3,400 17,503

1,397 9,577 3,129 3,400 17,503


Gross Cost

18/09/2016 23/09/2016 Councillor Division 1 China Trade Mission City of Gold CoastChina Trade Mission (Flights funded by Cr Gates)

0 0 1,068 432 1,500

18/09/2016 27/09/2016 Mayor China Trade Mission City of Gold Coast China 0 11,532 1,353 265 13,149

18/09/2016 27/09/2016 Mayor China Trade Mission City of Gold Coast China 0 3,648 0 0 3,648

18/09/2016 27/09/2016 Mayor China Trade Mission City of Gold Coast

China Trade Mission - Mayors Personal Contribution Towards Mayoress' Flights

0 -3,648 0 0 -3,648

8/03/2017 22/03/2017 Mayor Queen's Baton Relay Launch and Dubai City of Gold Coast London & Dubai 0 10,021 3,666 0 13,687

8/03/2017 22/03/2017 Mayor Queen's Baton Relay Launch and Dubai City of Gold Coast London & Dubai 0 112 1,238 0 1,350

8/03/2017 22/03/2017 Mayor Queen's Baton Relay Launch and Dubai City of Gold Coast

Queen's Baton Relay Launch and Dubai - Mayor's Personal Contribution Towards Accommodation and Mayoress' Flights

0 -112 -1,238 0 -1,350

5/05/2017 17/05/2017 Mayor China Trade Mission City of Gold Coast China 0 9,176 2,142 1,429 12,746

0 30,728 8,229 2,126 41,083Total:

Total:

Total:

CEO Office

1 July 2016 - 30 June 2017

City Infrastructure

Council

International Travel ReportAs At: 31 July 2017 Attachment D



Gross Cost

1/09/2016 18/09/2016Coordinator Trade Development Tradestart Export Advisor

Surf Expo and Canada Sport Business Showcase City of Gold Coast Orlando & Vancouver 0 3,357 3,078 3,013 9,447

7/09/2016 9/09/2016Business And Investment Attraction Officer (industry)

Papua New Guinea Mission City of Gold Coast Port Moresby 0 687 898 430 2,015



4/10/2016 8/10/2016Director Economic Development And Major Projects

Commonwealth Games General Assembly Meeting

Commonwealth Games Federation Edmonton, Canada 0 7,925 1,012 885 9,822

5/10/2016 12/10/2016Coordinator Economic Development (GC2018 Trade And Investment)

Commonwealth Games General Assembly Meeting and Industrial Asset Management Council Forum

Commonwealth Games FederationEdmonton, Canada & Indianapolis, USA

2,749 2,539 2,444 1,647 9,380


Ausfilm Week Ausfilm Los Angeles 0 1,718 2,737 1,462 5,917

18/11/2016 25/11/2016Program Manager (Business and Industry Development)

Middle East Partnership Program and Business Development Mission

City of Gold Coast Dubai 0 1,693 2,148 1,687 5,528

4/01/2017 13/01/2017Strategic Advisor Arts & Culture

APAP Conference and 99th ISPA CongressInternational Society for the Performing Arts

New York 0 8,538 0 0 8,538


Singapore and Malaysia Business Development Mission - Business Meeting

City of Gold Coast Singapore and Malaysia 0 1,595 1,789 1,233 4,617

29/01/2017 2/02/2017Senior Strategic Project Officer

Trade Show, Stakeholders Meetings and Client Market Intelligence

City of Gold Coast Dubai 0 2,484 2,650 1,308 6,442

7/03/2017 17/03/2017Executive Coordinator - Gc2018 City Media Operations

Queens Baton Relay City of Gold Coast London 0 1,691 2,601 1,976 6,268

9/03/2017 17/03/2017Program Manager (City Marketing, Tourism and Investment Attraction)

Queens Baton Relay Launch City of Gold Coast London 0 2,377 3,142 2,196 7,715


Queens Baton Relay Launch City of Gold Coast London 0 2,260 3,142 2,363 7,765


Beijing - Australian/China Film Exchange and Sports Meeting, New Delhi Sports Meeting Program

City of Gold Coast Beijing/New Delhi 0 2,120 2,634 1,667 6,421




USA Film Attraction Mission Business Meeting City of Gold Coast Los Angeles 0 2,300 1,736 1,302 5,338

2,749 45,904 34,489 30,997 114,139

Economic Development & Major Projects

Total:



Gross Cost

13/02/2017 14/02/2017Manager Business Performance

WSAA Members Business Meeting Water Services Association of Australia Wellington NZ 0 724 168 105 998

13/05/2017 19/05/2017Director Gold Coast Water and Waste

Kanagawa Prefecture , Water & Waste Section and Fujitsu Forum Tokyo 2017 Conference (Fujitsu provided 4 nights accommodation - cost unknown)

City of Gold Coast/Fujitsu Japan 0 1,094 384 1,230 2,708

$0 $1,818 $553 $1,335 $3,706


Gross Cost

2/11/2016 3/11/2016 Chief Procurement OfficerProcurement Leaders Asia Pacific Forum and Awards

Procurement Leaders Singapore 0 805 1,042 520 2,367

5/04/2017 7/04/2017Enterprise Information Architect - Open Data

Business Meeting with NEC City of Gold Coast Wellington NZ 0 605 301 290 1,196

$0 $1,410 $1,343 $810 $3,563

Reg Fee Travel Accom OtherTotal

Gross Cost

$4,146 $106,761 $54,428 $46,132 $211,467



Total:

# This report provides information on attendance at international business meetings, conferences, seminars, trade missions and similar activities. This report excludes events that have been externally funded.

* Other - includes daily allowances, car hire and other minor costs.

Organisational Services

Total:

742nd Council Meeting 5 September 2017 17 Governance & Administration Committee Meeting 29 August 2017 Adopted Report ITEM 3 OFFICE OF THE CHIEF OPERATING OFFICER CORPORATE POLICY PORTFOLIO REPORT – 1 JANUARY TO 30 JUNE 2017 LG449/756/02/01(P1) Attachment A: Amended Council Policies, 1 January – 30 June 2017 Attachment B: Existing Council Policies under review, 30 June 2017 Attachment C: Status of all Council Policies at 30 June 2017 1 BASIS FOR CONFIDENTIALITY Not applicable. 2 EXECUTIVE SUMMARY Not applicable. 3 PURPOSE OF REPORT The purpose of this report is to present the status of Council Policies as at 30 June 2017. 4 PREVIOUS RESOLUTIONS GA17.0125.003/G17.0131.019

1 Note the Corporate Policy Portfolio Report to 31 December 2016; 2 Approve the reclassification of the following Council Policies to Administrative

Policies: a Accounts Receivable Credit Policy b Business Continuity and Internal Incident Management Policy c Corporate Security Policy d Internal Audit Policy.

5 DISCUSSION Policies clarify Council’s position on an issue. All new Council policies and major policy changes require a Council resolution. Policies are generally reviewed every two years to ensure continued alignment with Council objectives and legislative requirements and to minimise the risk of conveying out of date policy information to staff and the community. Minor changes that do not affect the intent or purpose of the policy may be approved by the Chief Executive Officer (CEO) or Chief Operating Officer (COO) under delegated power. The Corporate Policy Officer has delegated authority to correct minor spelling, grammatical or formatting errors. The policy portfolio currently consists of 77 Council policies that relate to matters of public interest and external service delivery and 55 Administrative policies that relate to internal operations. This report provides a summary of the status of all Council Policies at 30 June 2017.

5.1 Policy activity

During the period 1 January to 30 June 2017:

1 new Council policy was adopted – Banner Booking System Policy.

19 existing Council policies were amended (see Attachment A). 9 of these policies were amended by Council resolution. The remainder of the amendments were approved by the CEO, COO or the Corporate Policy Officer as the changes were minor and did not affect the intent of the policy.

No existing policies were retired.

742nd Council Meeting 5 September 2017 18 Governance & Administration Committee Meeting 29 August 2017 Adopted Report ITEM 3 (Continued) CORPORATE POLICY PORTFOLIO REPORT – 1 JANUARY TO 30 JUNE 2017 LG449/756/02/01(P1) At 30 June 2017, 81% (62) of all Council policies were current, representing a 6% increase since 31 December 2016. 11% (9) were under review (refer Attachment B) and 8% (6) were overdue for review, which is a 1% increase since 31 December 2016. Figure 1: Percentage of Council Policies that are current, under review or overdue for review

Note: The policy review target is to have least 70% of policies up to date (current) at any time.

For further details about the review status of each policy, please refer to Attachment C. The number of Council Policies has been steadily reducing over recent years, with a 31% reduction since 2012 (from 113 at 30 June 2012 to 77 at 30 June 2017). The reduction has been due to some policies being amalgamated with other policies and some other policies being retired. 6 ALIGNMENT TO THE CORPORATE PLAN, CORPORATE STRATEGIES AND

OPERATIONAL PLAN

This report supports the objectives of the Corporate Plan - Gold Coast 2020: B: We manage the city responsibly. 7 GOLD COAST 2018 COMMONWEALTH GAMES IMPACT

Not applicable.

8 FUNDING AND RESOURCING REQUIREMENTS The Corporate Policy Portfolio is managed by the Corporate Planning and Performance Branch using internal resources only. 9 RISK MANAGEMENT Monitoring and reporting on the status of the Corporate Policy Portfolio aligns with mitigating corporate risks defined by the risk category of governance.

0

10

20

30

40

50

60

70

80

90

Jun‐15 Jun‐16 Dec‐16 Jun‐17

%

Target

Current

Under review

Overdue

742nd Council Meeting 5 September 2017 19 Governance & Administration Committee Meeting 29 August 2017 Adopted Report ITEM 3 (Continued) CORPORATE POLICY PORTFOLIO REPORT – 1 JANUARY TO 30 JUNE 2017 LG449/756/02/01(P1) The policy process includes an assessment of the level of risk to Council if the policy is not reviewed or developed. The purpose of monitoring risk levels is to ensure focus on the review of ‘high’ and ‘medium’ risk policies (refer to Table 1).

Table 1: Number of policies by risk rating at 30 June 2017

Risk rating Number of policies

High 6

Medium 30

Low 36

Not yet classified 5*

Total 77

*The remaining 5 policies are to be classified upon completion of the policy review 10 STATUTORY MATTERS Council and Administrative policies are approved, amended and retired in accordance with the provisions of Chapter 2, Part 1, Sections 12 and 13 of the Local Government Act 2009. 11 COUNCIL POLICIES Refer to Attachment C for a complete list of Council Policies. 12 DELEGATIONS Delegation 602 provides that the Mayor, Chief Executive Officer (CEO) and Chief Operating Officer (COO) may determine amendments to any council policy where the amendment is of an administrative or purely technical nature and does not affect the intent or purpose of the policy. Delegation 1817 enables the COO to determine amendments to any administrative policy where the amendment is of an administrative or purely technical nature and does not affect the purpose or intent of the policy. Delegation 1158 enables the Corporate Policy Officer to correct very minor spelling/grammatical or formatting errors. 13 COORDINATION & CONSULTATION Stakeholder Consulted Directorate Satisfied with the report content

Chief Operating Officer Office of the COO Yes

Manager Corporate Planning and Performance

Office of the COO Yes

Policy Owners All Directorates Yes - Provision of status information on relevant policies

Corporate Policy Officer Office of the COO Yes

14 STAKEHOLDER IMPACTS All policy owners must comply with Council’s process for policy development, communication and review as identified in the Corporate Policy Value Management Process.

742nd Council Meeting 5 September 2017 20 Governance & Administration Committee Meeting 29 August 2017 Adopted Report ITEM 3 (Continued) CORPORATE POLICY PORTFOLIO REPORT – 1 JANUARY TO 30 JUNE 2017 LG449/756/02/01(P1) 15 TIMING A Corporate Policy Portfolio Report on Council policies is presented to Council via the Governance and Administration Committee every six months. 16 CONCLUSION The policy portfolio currently includes 77 Council policies. The number of Council Policies has been steadily reducing over recent years, with a 31% reduction since 2012. The proportion of Council Policies that are current has increased to 81% demonstrating that policies are being actively managed as they fall due for review. 17 RECOMMENDATIONS It is recommended that Council resolves as follows: That Council note the Corporate Policy Portfolio Report to 30 June 2017.

Author: Authorised by:

Sarah Wilton Andrew Llewellyn Manager Corporate Planning & Performance 14 August 2017

Acting Chief Operating Officer

TRACKS REF: #62388604 COMMITTEE RECOMMENDATION GA17.0829.003 moved Cr Tozer seconded Cr Crichlow That Council note the Corporate Policy Portfolio Report to 30 June 2017.

CARRIED There being no further business the meeting closed at 9.10am.

742nd Council Meeting 5 September 2017 21 Governance & Administration Committee Meeting 29 August 2017 Adopted Report ITEM 3 (Continued) CORPORATE POLICY PORTFOLIO REPORT – 1 JANUARY TO 30 JUNE 2017 LG449/756/02/01(P1) Attachment A: Amended Council Policies, 1 January – 30 June, 2017

Date Policy Amendment Approved by

13.01.17 Traffic Calming Devices Policy

Minor corrections and clarification re Qld Police Service responsibilities

CEO

24.01.17 Financial Instrument Policy Scheduled review – no changes COO

31.01.17 Accounts Receivable Credit Policy

Reclassified administrative Council

31.01.17 Business Continuity and Internal Incident Management Policy

Reclassified administrative Council

31.01.17 Corporate Security Policy Reclassified administrative Council

31.01.17 Internal Audit Policy Reclassified administrative Council

09.02.17 Local Area Works and Services Programme Policy

Minor corrections, clarify scope, changes to procedures

COO

09.02.17 Park Usage Policy: Naming of Parks and Community Facilities

Minor changes to Attachment B CEO

15.03.17 Signage and Brand Policy Policy objectives and measures clarified

COO

31.03.17 Online Advertising Policy Minor amendments to procedure COO

31.03.17 Asset Management Policy Scheduled review – no changes COO

28.04.17 Community Grants Policy Major changes Council

24.05.17 Residential Tree Scheme Policy

Scheduled review – no changes CEO

07.06.17 Community Grants Policy Minor grammar, spelling, formatting corrections

Corporate Policy Officer

13.06.17 Revenue Policy Budget process Council

19.06.17 Debt Policy Budget process Council

19.06.07

Rate Donation, Infrastructure Charges and Development Application Fee Discount Policy

Budget process Council

19.06.17 Pensioner Rates Rebate Policy

Budget process Council

28.06.17 Councillor Remuneration Policy

Local Government Remuneration and Discipline Tribunal 2016

COO

742nd Council Meeting 5 September 2017 22 Governance & Administration Committee Meeting 29 August 2017 Adopted Report ITEM 3 (Continued) CORPORATE POLICY PORTFOLIO REPORT – 1 JANUARY TO 30 JUNE 2017 LG449/756/02/01(P1) Attachment B: Existing Council Policies under review, 30 June 2017

Councillor Participation in Without Prejudice Meetings Planning and Environment Court Policy

Customer Contact Policy

Expenditure of Infrastructure Charges Policy

GCW Capital Structure and Community Return Policy

Graffiti Policy

Open Space Preservation Levy Land Acquisition Policy

Public Art Policy

Voluntary Conservation Agreement Scheme Policy

Water and Sewage Leakage Relief Policy

742nd Council Meeting 5 September 2017 23 Governance & Administration Committee Meeting 29 August 2017 Adopted Report ITEM 3 (Continued) CORPORATE POLICY PORTFOLIO REPORT – 1 JANUARY TO 30 JUNE 2017 LG449/756/02/01(P1)

Attachment C: Status of Council Policies, 30 June 2017

Policy Name Review

Due Date Status Branch Progress

Action Required

Risk

CITY INFRASTRUCTURE

Disaster Management Policy

Sep-17 Current DMU No action required No action required

High

Traffic Calming Devices Policy

Jan 19 Current Transport and Traffic Branch

No action required No action required

Medium

Local Area Works and Services Program Policy

Feb 19 Current Infrastructure

Delivery No action required

No action required

Medium

Naming of Bridge Structures Policy

Jun-18 Current City Assets

Branch No action required

No action required

Medium

COMMUNITY SERVICES

Equitable Access Policy Jun-18 Current Safe and Liveable

Communities No action required

No action required

Low

Graffiti Policy Nov-16

Under review

<12 months

Safe and Liveable

Communities

VP to be submitted to CPP

Policy to be

reviewed Medium

Library Collection Development and De-selection Policy

Oct-16 Overdue

< 12 months

City Libraries VP to be

submitted to CPP

Policy to be

reviewed Medium

Management of Trees on Council Controlled Land Policy

Jul-20 Current Parks &

Recreational Services


Low

Nature Strip (Footpath)/ Road Verge Mowing Policy

Dec-18 Current Parks &



Low

Park Usage Policy - Right of Use

Dec-17 Current Parks &



Medium

Park Usage Policy - Temporary Commercial Recreation Activities on Council Parks

Oct-19 Current Parks &



Medium

Park Usage Policy - Naming of Parks and Community Facilities

Jan-19 Current Parks &



Low

Park Usage Policy - Temporary Use of Parks by Individuals/Groups or Community Organisations




Medium

Park Usage Policy - Use by Conference and Corporate Associated Events

Nov-18 Current Parks &



Medium

Park Usage Policy - Temporary Park Occupation and Traverse for Construction Purposes

Apr-19 Current Parks &



Medium

Permanent Sites At Tourist Parks Policy

Jul-17 Current Tourist Parks No action required No action required

Medium

Public Art Policy Sep-12

Under review

>12 months

Arts & Culture VP to be

submitted to CPP

On hold until Jan

18

Residential Tree Scheme Policy

May-19 Current Parks &



Low


Policy Name Review


Action Required

Risk

Sporting Field Closure Policy




Medium

ECONOMIC DEVELOPMENT AND MAJOR PROJECTS

Banner Booking Policy Feb-19 Current Economic Dev


Low

City Honours and Recognition Policy

Aug-17 Current City Events No action required No action required

Medium

GOLD COAST WATER AND WASTE

Concession for Water Consumption Charges Due to Renal Dialysis Patients at Home Policy

Sep 18 Current Customer

Engagement No action required

No action required

Medium

GCW Network Modifications, Extension and Connections Policy

Dec-16 Overdue

<12 months

Customer Engagement


Policy to be

reviewed Medium

Waste Disposal Fee Concession Policy

Aug-17 Current Waste

Management No action required

No action required

Low

Water Sub-Metering and Billing for CTS Properties Policy

Jun -17 Current Customer


No action required

Medium

Water and Sewage Leakage Relief Policy

Jan-15 Under

review >12 Months

Customer Engagement


Policy to be

reviewed Low

Water Usage for Genuine Fire Emergencies Policy

Jul-19 Current Customer


No action required

Low

OFFICE OF THE CHIEF EXECUTIVE OFFICER/OFFICE OF THE CHIEF OPERATING OFFICER

Advertising Spending Policy

Aug-18 Current Corporate Commun

ication No action required

No action required

High

Appointment of Acting Chief Executive Officer Policy

Apr-18 Current Executive Services


Low

Appointment of Acting Mayor Policy



Low

Asset Management Policy Dec-18 Current Asset

Management No action required

No action required

Medium

Audit Committee Policy Nov-18 Current Corporate Assurance


Low

Bank Guarantee Policy Jun-18 Current Corporate Finance


Medium

Budget Review Policy Jul-16 Overdue <12

months Corporate Finance


Policy to be

reviewed High

CEO Annual Performance Review Policy

Aug-18 Current Executive Services


Low

Community Consultation Policy

Feb-18 Current Corporate Planning &

Performance No action required

No action required

Low

Community Grants Policy Apr-19 Current Executive Services


Low

Complaints (Administrative Actions) Policy

Jan-18 Current Executive Services


Low

Councillor Participation in Without Prejudice Meetings Planning and Environment Court Policy

Oct-14 Under review <12 months

Legal Services


Policy to be

reviewed

Councillor Remuneration Policy

Jul-18 Current Council Support


Low


Policy Name Review


Action Required

Risk

Credit Risk Policy Jun-18 Current Corporate Finance


High

Debt Policy Mar-18 Current Corporate Finance


Low

Enterprise Risk Management Policy

Oct 18 Current Corporate Safety &

Risk No action required

No action required

Medium

Entertainment and Hospitality Expenditure Policy



Low

Event Ticket Allocation and Attendance Policy

Sep 18 Current Mayor's office


Low

Expenses Reimbursement and Provision of Facilities for Mayor and Councillors Policy

May-18 Current Council Support


Medium

External Communication Policy

Aug 18 Current Corporate Communi

cation No action required

No action required

Medium

Financial Instrument Policy Jan 19 Current Corporate Finance


High

GCW Capital Structure and Community Return Policy

Jun-16 Under review < 12 months

Corporate Finance


Completion August 17

Medium

International Relations and Engagement Policy

Mar 18 Current Mayor's office


Medium

Investment Policy Nov 18 Current Corporate Finance


Medium

Non-Current Asset Accounting

Jun-17 Current Corporate Finance


Medium

Officers Indemnity (Including Legal Representation) Insurance and Access to Documents Policy

Feb-18 Current Legal

Services No action required

No action required

Low

Personal Liability of Employees Policy (Providing Better Protection)

Sep-18 Current Legal


No action required

Low

Public Access to Council and Standing Committee Agenda/Minute/Report Documentation Policy

May-18 Current Council Support


Low

Public Funding Involving Private Property Policy

Sep-18 Current Legal


No action required

Medium

Recognition of Service as a Councillor

Aug-18 Current Council Support


Low

Revenue Policy Jun-18 Current Corporate Finance


Low

Rewards for Reporting Criminal Offenders Policy

Sep-17 Current Corporate Safety &

Risk No action required

No action required

Low

Signage and Brand Policy Mar-19 Current Corporate Communi

cation No action required

No action required

Low

ORGANISATIONAL SERVICES

Council Leasing Policy –State Reserves and Council Freehold Land for Sporting, Recreational, Community Services and Educational Purposes

Nov-17 Current Property Services


Low


Policy Name Review


Action Required

Risk

Customer Contact Policy Sep-11 Under review >12 months

Customer Contact

VP to be submitted to

CPP

Policy to be

reviewed Medium

Debt Recovery Policy Jun-18 Current Revenue Services

No action required

No action required

Low

Deferral of Rates Policy Jun-18 Current Revenue Services

No action required

No action required

Low

Good Working Relationships Policy

Aug-14 Overdue > 12

months People and

Culture


CPP

Policy to be

reviewed

Online Advertising Policy Mar-19 Current Customer Contact

No action required

No action required

Medium

Pensioner Rates Rebate Policy

Jun-18 Current Revenue Services

No action required

No action required

Low

Procurement Policy and Contract Manual

Jul-17 Current Office of

CPO No action required

No action required

Low

Rate Donation, Infrastructure Charges and Development Application Fee Discount Policy

Jun-18 Current Revenue Services

No action required

No action required

Low

Telecommunication Carrier Leasing - Mobile 'Phone Towers and Associated Infrastructure Policy

Jul-20 Current Property Services

No action required

No action required

Medium

PLANNING AND ENVIRONMENT

Expenditure of Infrastructure Charges Policy

Feb-15 Under review > 12 months

City Planning VP to be

submitted to CPP

Policy to be

reviewed

Garage Sales Policy Oct-17 Current City

Development No action required

No action required

Low

Management of Major Projects Status Policy

Dec-16 Overdue < 12

months City

Development


CPP

Policy to be

reviewed Low

Nature Conservation Assistance Program Policy

Oct 18 Current City Planning No action required

No action required

Medium

Open Space Preservation Levy Land Acquisition Policy – Phase 3

Sep-15 Under review > 12 months

City Planning Policy has been

drafted Completion Dec 2017

High

Street Naming and Renaming of Existing Streets Policy

Nov-16 Overdue < 12

months City

Development


CPP

Policy to be

reviewed Low

Voluntary Conservation Agreement Scheme Policy

Jun-16 Under review > 12 months

City Planning VP to be

submitted to CPP

Policy to be

reviewed

*A Value Proposition (VP) submitted to Corporate Planning and Performance (CPP) is confirmation by the policy owner that the policy is being reviewed

742nd Council Meeting 5 September 2017 27 Governance & Administration Committee Meeting 29 August 2017 Adopted Report

These Pages

Numbered 1 to 27

Constitute The Adopted Report Of The Meeting

Of The Governance & Administration Committee

Held Tuesday 29 August 2017

Adopted Report Governance & Administration Committee Meeting · 8/29/2017 · 4/05/2017 5/05/2017...

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