ADMINISTRATIVE ITEMS REPORT April 4, 2006 › LFPortalinternet › 0 › edoc...ADMINISTRATIVE ITEMS...
Transcript of ADMINISTRATIVE ITEMS REPORT April 4, 2006 › LFPortalinternet › 0 › edoc...ADMINISTRATIVE ITEMS...
____________________________________________________
ADMINISTRATIVE ITEMS REPORT
April 4, 2006
____________________________________________________
#2. ACTION ITEMS
1. Budget Adjustments
2. Board of Supervisors Minutes
3. Deeds for Approval
4. Certification of Designated Plans Examiners
5, Homeless Intervention Program Competitive Procurement vs. Renewal Grant
6. Secondary Road Addition/Broadlands South/Claiborne Parkway South – Phase I
7. Secondary Road Addition/Broadlands/Claiborne Parkway North – Phases 1 & 2
8. Secondary Road Addition/South Riding, Section 3A1
9. Secondary Road Addition/Lansdowne, Upper Belmont Place
10. Secondary Road Addition/Belmont Glen
ACTION ITEMS
#1. Budget Adjustments
BA-601842 Estimates and appropriates $201,750
in revenue to the Loudoun County
Public Schools.
This budget adjustment appropriates $201,750 in
impact aid revenue from Emergency Impact Aid for
Displaced Students for children and youth displaced
due to the devastating effects of Hurricanes Katrina
and Rita.
BA-601857 Estimates and appropriates $1,000 in
revenue to the Loudoun County Public
Schools.
This budget adjustment appropriates $1,000 in
contribution revenue for trophies for the Loudoun
County Public Schools’ Social Science fair.
BA-601862 Estimates and appropriates $19,722 in
revenue to the Loudoun County Public
Schools.
This budget adjustment appropriates $19,722 in
grant revenue from Virginia Department of
Education to the Loudoun County Public Schools.
BA-601909 Estimates and appropriates $56,730 in
State revenue to the Department of
Mental Health, Mental Retardation
and Substance Abuse Services.
This budget adjustment appropriates $56,730 in
State revenue for non-eligible CSA clients.
BA-601911 Estimates and appropriates $25,000 in
State revenue to the Department of
Mental Health, Mental Retardation
and Substance Abuse Services.
This budget adjustment appropriates $25,000 in
State revenue for non-mandated CSA clients.
BA-601917 Estimates and appropriates $4,100 in
revenue to the Loudoun County Public
Schools.
This budget adjustment estimates and appropriates
$4,100 in contribution revenue for Science Fair
awards to students in the Loudoun County Public
Schools.
BA-601918 Estimates and appropriates $128,000
in additional revenues to the
Department of Parks, Recreation and
Community Services.
This budget adjustment appropriates $128,000 in
additional program revenue for the Senior Trip
program at the Cascades Senior Center.
ACTION ITEMS
#1. Budget Adjustments
BA-601921 Estimates and appropriates $17,537 in
revenue to the Department of Parks,
Recreation and Community Services.
This budget adjustment appropriates $17,537 in
additional revenues for the Nutrition Services
Support program.
BA-601923 Estimates and appropriates $32,564 in
State revenue to the Office of
Transportation Services.
This budget adjustment appropriates a $32,564 State
Capital Assistance grant for the purchase of GPS
equipment for the commuter bus fleet.
BA-601926 Estimates and appropriates $10,432 in
revenue to the Department of Parks,
Recreation and Community Services.
This budget adjustment appropriates $10,432 in
insurance proceeds and from the sale of equipment
to replace maintenance equipment at Franklin Park.
BA-601972 Estimates and appropriates $75,000 in
revenue for Courts Maintenance
projects.
This budget adjustment appropriates $75,000 in
revenue for the Courts Maintenance Project account
for facility repairs and maintenance.
BA-601974 Transfers $5,469 from the Litigation
Contingency to the County Attorney’s
Office.
This budget adjustment transfers $5,469 from the
Litigation Contingency to the County Attorney’s
Office for legal services in litigation matters.
FY 2006 Summary Fiscal Impact: Budget adjustments presented for the Board’s consideration
decrease the General Fund revenue budget by $270,263 from $780,261,491 to $780,531,754 and
decrease General Fund expenditures budget by $270,263 from $291,203,929 to $291,474,192.
There is no increase in General Fund balance.
Recommendation: I move that the Board of Supervisors approve the above budget adjustments
as stated.
CONTINGENCY BALANCE
Original
Transfer on
4/4/06
Current
Balance
Litigation $1,500,000 $5,469 $1,357,982
Staff Contact: Ari J. Sky, Budget Manager, Management & Financial Services
# 2. Board of Supervisors’ Minutes
______________________________________________________________________________
The March 7, 2006 Business Meeting are before the Board for approval.
MOTION: The Board of Supervisors move to approve the March 7, 2006 Minutes.
The following Action Summaries of Committee meetings are included in the packets:
Transportation/Land Use Committee March 3, 2006
Human Services Committee March 15, 2006
Staff Contact: Denise Reyes, County Administration
Attachments: Minutes and Action Summaries
C:\minuteblurb 04-04-06 meeting blurb
3. Deeds for Approval
Background:
Contingent upon County Attorney approval, it is requested that the following item(s) be placed
on the Administrative Items Report for the April 4, 2006, Board meeting. Staff recommends
approval of the following item(s):
1. ESMT-2004-0077
Broadlands Route 659
Deed of Easements dedicating various easements to the County,
as depicted on the associated plat #12216-05. Approved as to
form by the Office of County Attorney on March 16, 2006 [W.
Himel].
Recommendation: I move that the Board of Supervisors approve the above-listed item(s) as
stated.
Staff Contacts:
Building and Development: William M. Himel, Planner
County Attorney’s Office: Ronald J. Brown, Assistant County Attorney
4. CERTIFICATION OF DESIGNATED PLANS EXAMINERS
Background: The Loudoun County Land Subdivision Ordinance allows for a Designated Plans
Examiners Program that requires engineers to take a course, pass a test, and be forwarded to the
Board of Supervisors for certification by the Advisory Plans Examiner Board. Three
Designated Plans Examiners, Haisam Chikalard, John D. Cummings, and Matthew S. McComas
are being forwarded for Board of Certification as indicated in the attached letter.
Action: I move that the Board of Supervisors certify Haisam Chikalard, John D.
Cummings, and Matthew S. McComas as Designated Plans Examiners.
Attachment: Letter from Lou Canonico, Chairman of the Advisory Plans Examiner Board
Staff Contact: Terrance D. Wharton, Director of Building & Development
#5. Homeless Intervention Program Competitive Procurement versus Renewal Grant
BACKGROUND:
The Homeless Intervention Program (HIP) is a short-term, housing assistance program funded
through the Virginia Department of Housing and Community Development Partnership
(VaDHCD) funds. The goal is to prevent rental eviction or mortgage foreclosure that has resulted
from a family’s temporary loss of income, and to assist homeless persons with start up funds
(e.g., security, utility deposits or first month’s rent). Applicants who are eligible and accepted
into the program receive short-term financial assistance and case management. HIP applicants
are those who have previously been exhibited the capacity to be self-sufficient, but through some
temporary difficulty have fallen behind or become homeless.
The following facts provide a brief program summary:
HIP is the only significant source of financial emergency housing assistance in Loudoun
County and has served 707 families since program inception in 1997.
HIP has loaned $1,428,541 to Loudoun County residents to prevent homelessness. Of
this amount, $1,242,149 came from the State of Virginia over the past six years, and
$499,895 is from previously repaid loans.
HIP loan averages at $2,098; with the range being $133.00 to $15,897.00.
HIP clients are required to attend a comprehensive budgeting class before financial
assistance is provided.
This state grant application is not the standard grant renewal process, which the County has done
for the past two fiscal years. The VaDHCD has elected to engage in a statewide competition for
the grant funding. The FY07 funding allocation that Loudoun County is eligible for is $236,000;
$99,000 more than the FY06 allocation. It is anticipated that Loudoun County will be very
competitive as the Department of Social Services has an excellent track record with this program
as documented by previous mandated grant audits.
RECOMMENDED ACTION:
I move that the Board of Supervisors approve the submission of the grant application, adopt the
attached Certifications and Assurances and Governing Body Resolution, and authorize the
County Administrator to execute the required grant documents.
ATTACHMENTS:
1) Certifications and Assurances
2) Governing Body Resolution
STAFF CONTACT:
Ron Eamich, Deputy Director, Department of Social Services
6. SECONDARY ROAD ADDITION – BROADLANDS SOUTH / CLAIBORNE PARKWAY,
SOUTH - PHASE 1
BACKGROUND:
Streets being added to the State Secondary System for maintenance is a routine matter unless some
unusual problems arise. In this case, Claiborne Parkway, (from Route 625, Waxpool Rd., south .59 miles
to Ridgeway Drive), located in Broadlands are ready to be added in a routine manner.
RECOMMENDED ACTION:
Adopt the attached resolution.
STAFF CONTACT:
Building and Development: Rick Karle
cc: Bond Committee
B&D Reading File
A:\VDOT&miles accep\bospack\BroadlandsClaibornePkwy1
The Board of Supervisors of Loudoun County, in a regular meeting on the
___th day of April, 2006, adopted the following:
RESOLUTION
WHEREAS, the streets described in the attached Additions Form SR-5 (A) for Broadlands,
Caliborne Parkway, Phase 1 and fully incorporated herein by reference are shown on plats recorded
in the Clerk's Office of the Circuit Court of Loudoun County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation has
advised this Board the street meets the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation, and
WHEREAS, the County and the Virginia Department of Transportation have entered into an
agreement on May 19, 1993, and was recorded in Deed Book 1233 page 804 for comprehensive
storm water detention which applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of
Transportation add the street(s) described in the attached Additions Form SR-5(A) to the secondary
system of state highways, pursuant to section 33.1-229 of the Code of Virginia, and the
Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way,
as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the
Resident Engineer for the Virginia Department of Transportation.
Recorded Vote A Copy Teste:
Moved By:
Seconded By _______________________________
(NAME) (TITLE)
Yeas:
Nays:
7. SECONDARY ROAD ADDITION – BROADLANDS / CLAIBORNE PARKWAY,
NORTH – PHASE 1 & 2 _____________________________________________________________________________________________________
BACKGROUND:
Streets being added to the State Secondary System for maintenance is a routine matter unless some
unusual problems arise. In this case, Claiborne Parkway, (from Route 625, Waxpool Rd., north .45
miles to Vestals Gap Dr.), located in Broadlands are ready to be added in a routine manner.
RECOMMENDED ACTION:
Adopt the attached resolution.
STAFF CONTACT:
Building and Development: Rick Karle
cc: Bond Committee
B&D Reading File
A:\VDOT&miles accep\bospack\BroadlandsClaibornePkwyNorth1&2
The Board of Supervisors of Loudoun County, in a regular meeting on the
___th day of April, 2006, adopted the following:
RESOLUTION
WHEREAS, the streets described in the attached Additions Form SR-5 (A) for Broadlands,
Claiborne Parkway North, Phases 1 & 2 and fully incorporated herein by reference are shown on
plats recorded in the Clerk's Office of the Circuit Court of Loudoun County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation has
advised this Board the street meets the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation, and
WHEREAS, the County and the Virginia Department of Transportation have entered into an
agreement on May 19, 1993, and was recorded in Deed Book 1233 page 804 for comprehensive
storm water detention which applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of
Transportation add the street(s) described in the attached Additions Form SR-5(A) to the secondary
system of state highways, pursuant to section 33.1-229 of the Code of Virginia, and the
Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way,
as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the
Resident Engineer for the Virginia Department of Transportation.
Recorded Vote A Copy Teste:
Moved By:
Seconded By _______________________________
(NAME) (TITLE)
Yeas:
Nays:
8. SECONDARY ROAD ADDITION – SOUTH RIDING, SECTION 3A1
BACKGROUND:
Streets being added to the State Secondary System for maintenance is a routine matter unless some
unusual problems arise. In this case, Golf view Drvie, located in South Riding, Section 3A1 is ready to
be added in a routine manner.
RECOMMENDED ACTION:
Adopt the attached resolution.
STAFF CONTACT:
Building and Development: Rick Karle
cc: Bond Committee
B&D Reading File
A:\VDOT&miles accep\bospack\SouthRiding3A1
The Board of Supervisors of Loudoun County, in a regular meeting on the
___th day of April, 2006., adopted the following:
RESOLUTION
WHEREAS, the streets described in the attached Additions Form SR-5 (A) for South
Riding, Section 3A1 is fully incorporated herein by reference are shown on plats recorded in the
Clerk's Office of the Circuit Court of Loudoun County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation has
advised this Board the street meets the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation, and
WHEREAS, the County and the Virginia Department of Transportation have entered into an
agreement on May 19, 1993, and was recorded in Deed Book 1233 page 804 for comprehensive
storm water detention which applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of
Transportation add the street(s) described in the attached Additions Form SR-5(A) to the secondary
system of state highways, pursuant to section 33.1-229 of the Code of Virginia, and the
Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way,
as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the
Resident Engineer for the Virginia Department of Transportation.
Recorded Vote A Copy Teste:
Moved By:
Seconded By _______________________________
(NAME) (TITLE)
Yeas:
Nays:
9. SECONDARY ROAD ADDITION – LANSDOWNE, UPPER BELMONT PLACE
BACKGROUND:
Streets being added to the State Secondary System for maintenance is a routine matter unless some
unusual problems arise. In this case, Upper Belmont Place, .11 miles from to .45 miles northwest of the
intersection with Route 2401 (Riverside Parkway), located in Lansdowne, are ready to be added in a
routine manner.
RECOMMENDED ACTION:
Adopt the attached resolution.
STAFF CONTACT:
Building and Development: Rick Karle
cc: Bond Committee
B&D Reading File
A:\VDOT&miles accep\bospack\UpperbelmontPl
The Board of Supervisors of Loudoun County, in a regular meeting on the ___ th day of April,
2006, adopted the following:
RESOLUTION
WHEREAS, the streets described in the attached Additions Form AM – 4..3 for
Lansdowne- Upper Belmont Place is fully incorporated herein by reference are shown on plats
recorded in the Clerk's Office of the Circuit Court of Loudoun County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation has
advised this Board the street meets the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation, and
WHEREAS, the County and the Virginia Department of Transportation have entered into an
agreement on May 19, 1993, and was recorded in Deed Book 1233 page 804 for comprehensive
storm water detention which applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of
Transportation add the street(s) described in the attached Additions Form SR-5(A) to the secondary
system of state highways, pursuant to section 33.1-229 of the Code of Virginia, and the
Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way,
as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the
Resident Engineer for the Virginia Department of Transportation.
Recorded Vote A Copy Teste:
Moved By:
Seconded By _______________________________
(NAME) (TITLE)
Yeas:
Nays:
10. SECONDARY ROAD ADDITION – BELMONT GLEN
_________________________________________________________________________________
BACKGROUND:
Streets being added to the State Secondary System for maintenance is a routine matter unless some
unusual problems arise. In this case, Belmont Glen Place, Larve Court, Fairhunt Drive, Leesylvania
Court and Holly Knoll Court, located in Belmont Glen are ready to be added in a routine manner.
RECOMMENDED ACTION:
Adopt the attached resolution.
STAFF CONTACT:
Building and Development: Rick Karle
cc: Bond Committee
B&D Reading File
A:\VDOT&miles accep\bospack\BelmontGlen
The Board of Supervisors of Loudoun County, in a regular meeting on the
___th day of April, 2006, adopted the following:
RESOLUTION
WHEREAS, the streets described in the attached Additions Form SR-5 (A) for Belmont
Glen and fully incorporated herein by reference are shown on plats recorded in the Clerk's Office of
the Circuit Court of Loudoun County, and
WHEREAS, the Resident Engineer for the Virginia Department of Transportation has
advised this Board the street meets the requirements established by the Subdivision Street
Requirements of the Virginia Department of Transportation, and
WHEREAS, the County and the Virginia Department of Transportation have entered into an
agreement on May 19, 1993, and was recorded in Deed Book 1233 page 804 for comprehensive
storm water detention which applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of
Transportation add the street(s) described in the attached Additions Form SR-5(A) to the secondary
system of state highways, pursuant to section 33.1-229 of the Code of Virginia, and the
Department's Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way,
as described, and any necessary easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the
Resident Engineer for the Virginia Department of Transportation.
Recorded Vote A Copy Teste:
Moved By:
Seconded By _______________________________
(NAME) (TITLE)
Yeas:
Nays: