Administrative and Financial Issues Prof. Dr. H. Güçlü Yavuzcan Gazi University.

Administrative and Financial Issues

Prof. Dr. H. Güçlü Yavuzcan

Gazi University

General Regulations

All the partners are responsible to constitute their own accounting systems together with the supporting evidence documents.

The originals of the evidence documents will be maintained in the partners.

The copies of the evidence documents the accounting details will be sent to the Contractor in every three months.

ESTIMATED FINANCING BY TYPE of FUNDS and PARTNER

Total%

breakdown

P1GU (TR)

P2DNS (CZ)

P3UDE (DE)

P4CVT (EL)

P5STEP (ES)

P6AF (IT)

P7VTU (BG)

Amount requested from LEONARDO DA VINCI

374.616 73,46 127.830 31.351 78.875 34.900 37.310 44.660 19.690

National support

Regional support

Other sources (please specify)

Partners' own funds 135.355,7 26,54 44.481,7 11.468 29.173 13.550 13.099 16.510 7.074

Other Community programmes[1]

Total financing = Total cost of project (from table E.2.3)

509.971,7 100 170925,7 42.819 108.048 48.450 50.409 61.170 26.764

ESTIMATED EXPENDITURES BY TYPE OF COSTS AND PARTNER All figures in Euro Total % P1

GU (TR)P2

DNS (CZ)P3

UDE (DE)P4

CVT (EL)P5

STEP (ES)P6

AF (IT)P7

VTU (BG)

A. Total staff cost (copy from E.2.2)

294.578,2 57,76 70.742,2 24.131 86.027 31.592 31.054 42.870 8.162

Operations (specified in Annex 1)

1. Travelling2. ICT3. Production4. Overheads5. Other (specified in

Annex 1)

6219121882,5216502886225440

11,884,184,145,514,86

204865562,583801246013430

61581895416026101650

107502600145025602050

53082386125028702870

67983340137032202090

62733190140029522010

64182909364021901340

A. Total operational costs 160025,5 30,57 60318,5 16473 19410 14684 16818 15825 16497

Subcontracting (specified in Annex 1)

External auditing Building up data acquisition

system and databaseEvaluation of questionnaires

by external expertExternal expert participation to

transnational conferences

External evaluationCD-ROM multi production

28802665043081127039606300

28802665049696539606300

--

5201695

--

--

9161695

--

--

5441630

--

--

6421895

--

--

7801695

--

--

4101695

--

A. -Total Subcontracting costs -

55368 10,58 41251 2215 2611 2174 2537 2475 2105

Total cost of the project = A + B + C

509.971,7 100 172.311,7 42.819 108.048 48.450 50.409 61.170 26.764

Travel costs

Travel costs will be the real costs Apex tickets for the air travels will be used Travel costs should include all costs for travel

from the point of origin to the point of destination (rail, bus, taxi,air).

I should also include all the related travel insurance costs.

All these items should be certified and originals should be maintained by the partners.

Evidence of the travel costs for the audits Train: Original tickets Air travel: Original tickets together with the boarding

passes, evidence of payment (bill) and where appropriate official travel itenary (for e-ticketing etc.)

Where appropriate travel insurance document Hired vehicle: invoice (should not be excessive

compared with other means of travel) Taxi: receipt and individual expenses claim (or

equivalent)

Subsistence costs

Subsistence is calculated according to the daily allowance basis (not actual costs) and determined according to the maximum daily rates of Annex 1 of the administrative and financial handbook.

For the calculation of the daily subsistence rates, full day will involve an overnight stay and the calculations within the partnership will be done on this basis.

Subsistence includes accomodation, meal costs and local travel costs.

Subsistence costs

The subsistence rates for the country being visited is determined by the Contractor considering the Commission’s maximum daily rates. Accordingly;

For the visits to Bulgaria: 105 €/day For the visits to Greece: 113 €/day For the visits to Germany: 127 €/day For the visits to Spain: 135 €/day For the visits to Czech Republic: 170 €/day For the visits to Italy: 120 €/day For the visits to Turkey: 110 €/day

Evidence of the subsistence costs for the audits Evidence of the applied payment system (evidence of payment

of daily rates to the individual) should be available. For this issue the Contractor will prepare a standard document to be distributed to the partnership.

If the partners have any suggestions about the systems to be used for this issue we can discuss and finalise it within the partnership. Thus, we have to prepare a common internal system immediately. (Comments)

Since we are not using the actual cost method for the subsitence we do not need the documentation evidencing the amounts reimbursed.

However, the accommodation, meal and local transport documents should be collected and maintained.

TRAVEL and SUBSISTENCE costs estimated for PP 178 009

DaysNumber of staff to be calculated for travel and

subsistence costs Subs.

€day)

Travel(€/pers)

Total travel and subsistence costs for each partner (€)**

Activity - WP P1 P2 P3 P4 P5 P6 P7 P1-TR P2-CZ P3-DE P4-EL P5-ES P6-IT P7-BG

First Meeting(Bulgaria) WP1

4 2 1 2 1 1 1 - 105 400-500 1640* 820* 1640* 820* 920 920 -

First Conference(Greece) WP3

5 4 2 2 - 2 2 2 113 400-500 3860* 1930* 1930* - 2130 965* 1930*

Second Meeting(Germany) WP5

4 2 1 - 1 1 1 1 127 400-500 1816* 908* - 908* 908* 908* 908*

Third Meeting(Spain) WP6

4 2 1 2 1 - 1 1 135 400-500 2080 1040 1880* 1040 - 940* 1040

Fourth Meeting (Czech Rep.) WP7

4 2 - 2 1 1 1 1 170 400-500 2360 - 2160* 1080* 1180 1080* 1080*

Valorisation Conference (Turkey) WP8

3 - 2 3 2 2 2 2 110 400-500 - 1460* 2190* 1460* 1660 1460* 1460*

Sob-total 11756 6158 9800 5308 6798 6273 6418

Thematic Monitoring I WP1

3 1 - 1 - - - - 150 500

950 950

Thematic Monitoring II WP1

3 2 - - - - - - 150 500

1900

• Study visit I WP4 4 2 - - - - - - 120 500

1960

• Study visit II WP4 4 2 - - - - - - 120 500

1960

• Study visit III WP5

4 1 - - - - - - 120 500

980

• Study visit IV WP6

4 1 - - - - - - 120 500

980

• TOTAL 21 7 12 6 7 8 7 20486 6158 10750 5308 6798 6273 6418

* The travel expenses are calculated as 400 € (The others are calculated as 500 €)** Participation of the external experts to the Transnational Conferences has been shown under the details of other costs

ICT costs

These costs normally include computer costs such as connection time, subscription to internet service providers, renting of web space, purchase/hire of hardware and/or software, purchase of consumables (disks, CD-ROM, toner cartridges) and audio-visual costs such as purchase/hire of video projectors and audio or video conferencing equipments and their consumables (transparencies, video casettes etc. That are directly relevant to the project.

Under no circumstances can costs relating to human resources and support be charged under this heading

ICT costsFor harware costs (purchase, rental or leasing):

preference should be given for the equipment manufactured or at least assembled in EU (member and candidates)or EFTA where available.

Should be charged aganist the project only the costs of equipment purchased or rented during the eligibility period, at a rate which reflects the degree and the duration of use with in that period (the relevant usage in the project should be demonstrated). (Comments)

Where equipment is purchased, the Contractor must apply a maximum annual depreciation of 33 % for the computer and audio visual equipment worth less than 10.000 € and 20 % for those worth over 10.000 €.

Calculation of ICT costs (sample) 3 computers: Purchase price= 900 x 3 = 2700 € Assumed Service life= 3 years (based upon a value of less than 10.000 €) Duration of project agreement: 01/11/2005 – 01/11/2007 Date of invoice: 01/03/2006 Depreciation= 2700 / 36 = 75 € /month x 20 months (used period in the period) = 1500 € Rate of use in the project= 60 % (0.6 time) Total cost in the project= 1500 x 0.6 = 900 €

2 lazer printer: Purchase price = 450 € x 2 = 900 € Service life = 3 years Depreciation= 900 /36 = 25 €/month x 22 months (used period in the project) = 550 € Usage rate in the project= 40 % Total cost in the project= 220 €

Cartridge: One colour cartridge = 430 € Three normal cartridge= 300 € (3x100)

NOTE: Used period in the project can start according to the date of invoice.

ICT costs

Any purchased equipment will be itemised in the partner organisation’s inventory list

The decision of purchase, rent or lease should sound financial management and the choice (decision) should be justified.

The cost of internet service providers or internet connection time could be only charged where these costs are “individually identifiable” and where supporting documentation can be provided.

As with hardware, connection time should be charged to the project at a rate which reflects the degree and duration of use and the relevant usage should be demonstrated.

Evidence of the ICT costs for the audits

Invoices related with the purchase or hire/lease of software/hardware/audio-visual equipment and with the purchase of consumables

Evidence as regards the system/method of calculation being used for the identification of the relevant % use of computer and audio- visual equipment (including connection costs) by the project (Comments)

In the case of connection costs, software and other other kinds of computer and audio-visual costs, a system identifing the actual costs arising from the use of the equipment should be provided. Contractor as far as possible should provide corresponding supporting documents. (Comments)

ICT costs estimated for PP 178 009

Activity RelatedWP

Distribution of the costs over the responsible partners

P1 (GU) P2 (DNS) P3 (UDE) P4 (CVT) P5 (STEP) P6 (AF) P7 (VTU)

Computer costs All 2100 925 1240 1346 1920 1890 1889

Printer costs (normal) All 202,5 190 340 240 340 280 180

Printer costs (color) 220 180 200 200 320 300 200

Cartridge costs All 730 600 820 600 760 720 640

Software (statistical programs –for WP3, Macromedia director and macromedia flash and Photo shop –for CD design)

WP3 WP6 WP8

2310

Total All 5562,5 1895 2600 2386 3340 3190 2909

Production costs

In our project the production costs are estimated in three items:

Printing of publicity materials (for all partners) Manufacturing of a project product (training

tools, VTU, DENESA) Printing of the project results (GU)

Production costs estimated for PP 178 009

Activity RelatedWP


P1 (GU) P2 (DNS) P3 (UDE) P4 (CVT) P5 (STEP)

P6 (AF) P7 (VTU)

400 prints (in each country) of short informative brochures about the common work definition and flexible modular programme (in native languages)

WP8 1150 1200 1450 1250 1370 1400 1000

500 printed copies of the project activities and results (in a form of handbook, approximately 120-130 pages, in English, to be distributed at the Valorisation Conf.)

WP8 7230 - - - - - -

Production of training tools (to be presented at Valorisation Conf.)

WP6 2960 2640

•Total 8380 4160 1450 1250 1370 1400 3640

Evidence of production costs for the audits

Invoice for the 400 informative brochures Invoice for the 500 printed copies of the

project results Invoice or equivalent documents for inter-

departmental transfers.

Overheads estimated for PP 178 009

Activity Related WP



P6 (AF) P7 (VTU)

Communication via. telephone, fax and certified post (especially for the important documents and certification of the costs)

All 1650 440 500 560 580 510 380

Photocopy All 2560 920 950 870 880 800 600

Stationery / office materials / office expenditures

All 1150 600 500 690 740 700 460

Bank transfer costs All 7100 650 610 750 1020 952 750

Total 12460 2610 2560 2870 3220 2952 2190

Overheads

Since overheads are covered by an agreed maximum of 7% of the total contractually agreed budget which is fixed at the time of contracting and which can not change in the course of the project no supporting documents are needed.

No Leonardo contribution is allowed for the overheads. The amount for overheads will be deducted from the partners’ own contribution.

OTHER COSTS estimated for PP 178 009Activity Related

WPDistribution of the costs over the responsible partners

P1 (GU) P2 (DNS) P3 (UDE) P4 (CVT) P5 (STEP) P6 (AF) P7 (VTU)

Press releases in native languages at the beginning of the project (only once)

WP8 300 350 450 370 390 410 240

Participation of 5 European experts (outside the partner organisations and subcontractors) to the Valorisation Conference*

WP8 4150 - - - - - -

Organisation of the Valorisation Conference (including organisational costs and two meals in the Valorisation Conference -for the participants outside the partner organisations, subcontractors and invited experts for the Conference-)

WP8 2150 - - - - - -

Participation of 2 European experts to the first Conference in Greece**

WP3 2130 - - - - - -

First conference organisation (including organisational costs and one meal for the participants -outside the partner organisations, subcontractors and invited experts for the Conference-

WP3 1300

Purchasing related books and studies WP6 3500

Organisation of Workshops (including the organisational costs and/or possible national travels of the partner organisation)

WP7 1200 1300 1600 1200 1700 1600 1100

•Total 13430 1650 2050 2870 2090 2010 1340

* 5 experts x 110 €/day x 3 days + 5 (500 € travel) = 4150 €** 2 experts x 113 €/day x 5 days + 2 (500 € travel) = 2130 €

Other costs

Other costs allows for costs not falling into any other category of expenditure to be claimed under the aggreement, provided that these costs are considered necessary to the proper performance of the of the activities as foreseen and contractually agreed.

Other costs in our project are related with: Press releases and advertisements (for all partners) Organisation of workshops (includes the

organisational costs of the partner organisation and possible national travels of the partner staff.

Evidence of production costs for the audits

Only actual costs can be charged to the project and invoices must be made available.

SUBCONTRACTING COSTS

Activity RelatedWP

Distribution of subcontracting costs over the responsible partners


P6 (AF) P7 (VTU)

External Auditing* WP1 2880 - - - - - -

Building up the web-site, construction of data acquisition system and database, continuous maintenance and advancement

WP2 26650 - - - - - -

Evaluation of the questionnaire results by an external expert**

WP3 496 520 916 544 642 780 410

External expert participation to transnational meeting (for each country one expert and for Greece at least 2 experts)***

WP3 965 965 965 900 1065 965 965

External Evaluation of the project activities and final products

WP7 3960 - - - - - -

External expert participation to valorisation conference****

WP8 730 730 730 830 730 730

CD-ROM multi-production of the modular training curricula (1500 pieces)

WP8 3150 - - - - - -

CD-ROM multi production of the training material (1500 pieces)

WP8 3150 - - - - - -

•Total 41251 2215 2611 2174 2537 2475 2105

* Calculated on the basis of 120 € / month ** Calculated on the basis of the staff costs and estimated staff days for each country*** For the countries outside Greece (host of the conference) the external expert costs were calculated on the same basis of travel and subsistence costs for Greece (113 x 5 + 400 Euro for Spanish expert 113 x 5 + 500 Euro). For Greece it is calculated as 450 € / expert including the national travel and 5 days subsistence **** The external expert costs were calculated on the same basis of travel and subsistence costs for Turkey (110 x 3 + 400 Euro for Spanish expert 110 x 3 + 500 Euro)

Evidence of subcontracting costs for the audits

Copies of all agreements (or official quotations) as concluded with the subcontractor

Copies of the invoices paid Any other supporting document connected with

the subcontracting costs as detailed in the reports.

Copies of tender documentation where subcontracting is valued greater than € 10.000 per contracted organisation or task

Staff Costs

Staff time sheet for the decleration of staff costs

•Staff Time Sheet

Name of employee

Function in the project

Project

Institution

PeriodDate

Day Month Year Description of Activities Hours

Total Hours Worked

Employee Signature: ……………………………………………… Date: ………………………………Employer Signature: ……………………………………………… Date: ………………………………Employer Print Name: …………………………………………….


The staff time sheet including the special logo of Turkish NA and short name of the project was distrubuted among the partnership

This sheet should be filled out as soon as the partners start the project activities.

With this timetable, the certification of the staffs’ activities will be done (which days of the week, how many hours, what sort of activities etc.)


Filling out this form is obligatory in the whole partnership

We also suggest to indicate the no. of the related workpackage while writing the desciption of the activities.

8 hours in the timetable will be considered as one working day.

The number of working days in each staff category per each partner is given in each workpackages.


The details of the workpackages including the number of each staff category days will be given to the partnership as an enclosure to the contractor-partner contract.

We suggest that the partners consider the number of days indicated in each workpackage as much as possible.

Changes in the amount of the staff costs will not be possible till the end of the project.


As well as that, staff cost/day amounts of each country (declared and confirmed by the European Commission) could not be changed. Thus, we are limited to use the amounts declared in the consolidated budget. The final version of the budget of each partner have been given before.

In addition to the staff time sheet for each staff, a copy of the related staff should be also added to the evidence documents.


For each different staff, different timetable sheet should be filled.

We suggest to fill the staff time table sheet weekly.

The budget heading for staff costs as a maximum level of community contribution have been fixed by the consolidated budget and therefore can not be changed during the course of the project. Thus, there is not any possibility to make an amendment for the staff costs.


The staffs of the partner organisations or the contractor are not allowed to operate in a subcontracting capacity for the project.

Evidence of the staff costs for the audits Daily staff rates (that is already audited during the

evaluation of the proposal) Staff time table sheet for each project staff involved

(weekly, relation with the workpackages should be indicated)

CV of the staff involved in the project Audits after the end of the project will reflect upon the

end products/results and upon the activities proposed to have taken in the proposal. Thus, the staff working hours should be related to the workpackages and the results of the workpackages (documentation for the audits at this stage will be the partner aggreements and the final project report)

Payment arrangements with the Turkish National Agency

Total Leonardo Contribution: 374.616 € First Payment to the Contractor: 149.846,4 €

(at the beginning of the project, Nov. 2005) Second payment to the Contractor: 112.384,8 €

(will be requested at the time of the submission of the interim report – Oct. or Nov. 2006)- provided that contractor justifies having used more than 70 % of the first payment-

Payment arrangements with the Turkish National Agency

Estimated final payment : 112.382,8 €

(the request for the payment the final balance shall accompany the Final Report and shall present a final breakdown of costs actually incurred according to the structure of the budget in addition to a complete summary statement of both expenditure and income relating to the project)

Exemption from VAT

All eligible project costs are exempted from VAT

The necessary procedures about the exeption from VAT will be processed by the related financial ministries of each partner counrty seperatetly.

You have to give the copy of Contractor agreement with the European Commission.

Exchange rates

All amounts in the project reports will be € We prefer the accounts to be a Euro account

(Bulgaria, Czech Rep.) Where Euro account is held, the Contractor and

Partners must report expenditure at the amounts debited in Euro from their account.

Where accounts are held in National Currency; then for all costs incurred, wharever the source of the funds used(community funding, own funds) the contractor or the partner must use the national exchange rate applied by the bank to convert the financing payment into national currency.

Bank account

As a minimum all income / expenditure relating to the project must be easily able to be identified within the account to which Leonardo da Vinci contribution are paid.

All the payments must be made by bank transfers. Cash withdrawals from the bank account should be

avoided and must in any case be substantiated by the corresponding bank documents (bank receipts)

Costs related to the account management is ineligible, however bank costs relating to the transfer of funds are eligible under the budget for overheads and considered as the own contribution of the partner.

Changes to the budget

Budget changes can be possible except the staff costs and overheads.

If change proposal is simultaneously by more than 10% of the total cost of an individual budget heading and € 5000, contract amandment request should be filled.

For other cases, changes would be possible without amendment.

Budget details of PP 178 009

Staff costs for WP1

Total P1 (GU)

P2 (DNS)

P3 (UDE)

DaysStaff cost

Days (qty)

Cost/ day Total

Days (qty)

Cost/ day Total

Days (qty)

Cost/day Total

Staff by category:

1. Managers 260 26666 188 96 18048 13 76 988 6 255 1530

2. Researchers 75 8204,5 39 74,52905,

5 66 0 19 221 4199

3. Teachers/trainers 7 593,2 1 53,2 53,2 70 0 202 0

4. Technical 29 1422 15 46 690 53 0 181 0

5. Administrative 58 2161 14 30 420 12 38 456 100 0

A. Staff total (automatically copied to E.2.3.) 429 39046,7 257

22116,7 25 1444 25 5729

Staff costs for WP1 (continued)

P4 (CVT)

P5 (STEP) P6 (IT)

P7 (VTU)

Days (qty)

Cost/ day Total

Days (qty) Cost/day Total



10 105 1050 15 150 2250 12 200 2400 16 25 400

11 88 968 86 0 120 0 6 22 132

87 0 65 0 6 90 540 22 0

2 80 160 8 63 504 80 0 4 17 68

8 53 424 9 37 333 6 70 420 9 12 108

31 2602 32 3087 24 3360 35 708

OPERATIONAL and SUBCONTRACTING for WP1

Total % GU DNS UDE CVT STEP AF VTU

A. Staff total (automatically copied from E.2.2.) 39046,7 43% 22116,7 1444 5729 2602 3087 3360 708

Operational costs:

1. Travelling 10560 12% 4490 820 2590 820 920 920

2. ICT (max 15 %) 9332,5 10% 1702,5 1175 1240 1130 1275 1260 1550

3. Production 0 0%

4. Overheads ( max. 7 %) 28862 32% 12460 2610 2560 2870 3220 2952 2190

5. Other 0 0%

B. Operational total 48754,5 54% 18652,5 4605 6390 4820 5415 5132 3740

Subcontracting:

1. External Auditing 2880 2880

2. ……………….. 0

3. …………………….. 0

C. Subcontracting total (max. 30 %) 2880 3% 2880 0 0 0 0 0 0

A+ B +C = Total costs for the workpackage 90681,2 100% 43649,2 6049 12119 7422 8502 8492 4448

Staff costs for WP2

Total GU DNS UDE

DaysStaff cost

Days (qty)

Cost/ day Total

Days (qty)

Cost/ day Total

Days (qty)

Cost/day Total

Staff by category:

1. Managers 59 6194 28 96 2688 6 76 456 255 0

2. Researchers 44 4610 24 74,5 1788 66 0 10 221 2210

3. Teachers/trainers 6 304 53,2 0 70 0 202 0

4. Technical 117 8109 51 46 2346 12 53 636 15 181 2715

5. Administrative 30 1266 5 30 150 5 38 190 100 0

A. Staff total (automatically copied to E.2.3.) 256 20483 108 6972 23 1282 25 4925


CVT STEP AF VTU





5 105 525 5 150 750 8 200 1600 7 25 175

4 88 352 2 86 172 120 0 4 22 88

87 0 4 65 260 90 0 2 22 44

10 80 800 12 63 756 9 80 720 8 17 136

6 53 318 6 37 222 5 70 350 3 12 36

25 1995 29 2160 22 2670 24 479



A. Staff total (automatically copied from E.2.2.) 20483 36% 6972 1282 4925 1995 2160 2670 479

Operational costs:

1. Travelling 0 0%

2. ICT (max 15 %) 10240 18% 1550 720 1360 1256 2065 1930 1359

3. Production 0 0%

4. Overheads ( max. 7 %) 0 0%

5. Other 0 0%

B. Operational total 10240 18% 1550 720 1360 1256 2065 1930 1359

Subcontracting:

1. Web site and data acquisition system 26650 26650

2. ……………….. 0

3. …………………….. 0


A+ B +C = Total costs for the workpackage 57373 100% 35172 2002 6285 3251 4225 4600 1838

Staff costs for WP3

Total GU DNS UDE

DaysStaff cost

Days (qty)

Cost/day Total

Days (qty)

Cost/day Total

Days (qty)

Cost/day Total

Staff by category:

1. Managers 112 12738 38 96 3648 15 76 1140 5 255 1275

2. Researchers 258 26470,5 57 74,5 4246,5 40 66 2640 50 221 11050

3. Teachers/trainers 94 7859,2 16 53,2 851,2 10 70 700 15 202 3030

4. Technical 47 2734 8 46 368 53 0 181 0

5. Administrative 58 2291 7 30 210 11 38 418 100 0

A. Staff total (automatically copied to E.2.3.) 569 52092,7 126 9323,7 76 4898 70 15355


CVT STEP AF VTU

Days (qty)

Cost/day Total




15 105 1575 12 150 1800 15 200 3000 12 25 300

31 88 2728 28 86 2408 23 120 2760 29 22 638

12 87 1044 12 65 780 12 90 1080 17 22 374

10 80 800 11 63 693 9 80 720 9 17 153

8 53 424 11 37 407 10 70 700 11 12 132

76 6571 74 6088 69 8260 78 1597

OPERATIONAL and SUBCONTRACTING for WP3 Total % GU DNS UDE CVT STEP AF VTU

A. Staff total (automatically copied from E.2.2.)52092,

7 66% 9323,7 4898 15355 6571 6088 8260 1597

Operational costs:

1. Travelling 12745 16% 3860 1930 1930 2130 965 1930

2. ICT (max 15 %) 0 0%

3. Production 0 0%


5. Other 3430 4% 2130 1300


Subcontracting:

1. Ext. expert participating to transnational meeting 6790 965 965 965 900 1065 965 965

2. External expert evaluation 4308 496 520 916 544 642 780 410

3. 0

0


A+ B +C = Total costs for the workpackage79365,

7 100%16774,

7 8313 19166 9315 9925 10970 4902

Staff costs for WP4

Total GU DNS UDE

DaysStaff cost

Days (qty)

Cost/day Total

Days (qty)

Cost/day Total

Days (qty)

Cost/day Total

Staff by category:

1. Managers 67 7574 14 96 1344 10 76 760 4 255 1020

2. Researchers 91 11327 18 74,5 1341 66 0 30 221 6630


4. Technical 14 1069 46 0 53 0 181 0

5. Administrative 29 1227 4 30 120 5 38 190 100 0

A. Staff total (automatically copied to E.2.3.) 306 31538,2 57 3922,2 32 2140 64

13710


CVT STEP AF VTU





10 105 1050 6 150 900 11 200 2200 12 25 300

13 88 1144 12 86 1032 8 120 960 10 22 220

87 0 8 65 520 12 90 1080 17 22 374

6 80 480 3 63 189 5 80 400 17 0

7 53 371 4 37 148 5 70 350 4 12 48

36 3045 33 2789 41 4990 43 942




Operational costs:

1. Travelling 3920 11% 3920

2. ICT (max 15 %) 0 0%

3. Production 0 0%


5. Other 0 0%


Subcontracting:

1. ……………… 0

2. ……………….. 0

3. …………………….. 0


A+ B +C = Total costs for the workpackage 35458,2100

% 7842,2 2140 13710 3045 2789 4990 942

Staff costs for WP5

Total GU DNS UDE

DaysStaff cost

Days (qty)

Cost/day Total

Days (qty)

Cost/day Total

Days (qty)

Cost/day Total

Staff by category:

1. Managers 97 10973 35 96 3360 13 76 988 2 255 510

2. Researchers 175 20095,5 31 74,5 2309,5 20 66 1320 50 2211105

0


4. Technical 74 6601 5 46 230 9 53 477 20 181 3620

5. Administrative 58 2467 10 30 300 10 38 380 100 0


20230


CVT STEP AF VTU





8 105 840 12 150 1800 16 200 3200 11 25 275

22 88 1936 12 86 1032 16 120 1920 24 22 528

16 87 1392 22 65 1430 23 90 2070 20 22 440

12 80 960 10 63 630 6 80 480 12 17 204

11 53 583 12 37 444 10 70 700 5 12 60

69 5711 68 5336 71 8370 72 1507




Operational costs:

1. Travelling 7336 12% 2796 908 908 908 908 908

2. ICT (max 15 %) 0 0%

3. Production 0 0%


5. Other 0 0%


Subcontracting:

1. ……………… 0

2. ……………….. 0

3. …………………….. 0


A+ B +C = Total costs for the workpackage 61239,7 100%10910,

7 5543 20230 6619 6244 9278 2415

Staff costs for WP6

Total GU DNS UDE

DaysStaff cost

Days (qty)

Cost/day Total

Days (qty)

Cost/day Total

Days (qty)

Cost/day Total

Staff by category:

1. Managers 76 8156 29 96 2784 12 76 912 255 0

2. Researchers 144 15005 30 74,5 2235 20 66 1320 30 221 6630


4. Technical 181 11687 28 46 1288 36 53 1908 20 181 3620

5. Administrative 44 1669 9 30 270 10 38 380 100 0


14290


CVT STEP AF VTU





12 105 1260 7 150 1050 10 200 2000 6 25 150

15 88 1320 21 86 1806 11 120 1320 17 22 374

18 87 1566 12 65 780 12 90 1080 16 22 352

20 80 1600 18 63 1134 18 80 1440 41 17 697

6 53 318 5 37 185 6 70 420 8 12 96

71 6064 63 4955 57 6260 88 1669



A. Staff total (automatically copied from E.2.2.)46877,

4 70% 8279,4 5360 14290 6064 4955 6260 1669

Operational costs:

1. Travelling 9000 13% 3060 1040 1880 1040 940 1040

2. ICT (max 15 %) 2310 3% 2310

3. Production 5600 8% 2960 2640


5. Other 3500 5% 3500


Subcontracting:

1. 0

2. 0

3. …………………….. 0


A+ B +C = Total costs for the workpackage67287,

4 100%17149,

4 9360 16170 7104 4955 7200 5349

Staff costs for WP7

Total GU DNS UDE

DaysStaff cost

Days (qty)

Cost/day Total

Days (qty)

Cost/day Total

Days (qty)

Cost/day Total

Staff by category:

1. Managers 68 7342 24 96 2304 8 76 608 255 0

2. Researchers 80 9016,5 19 74,5 1415,5 10 66 660 15 221 3315


4. Technical 26 1355 4 46 184 53 0 181 0

5. Administrative 40 1726 4 30 120 7 38 266 100 0

A. Staff total (automatically copied to E.2.3.) 274 23452,7 72 5140,7 32 2024 20 4325


CVT STEP AF VTU




Days (qty) Cost/day

11 105 1155 10 150 1500 8 200 1600 7 25

10 88 880 11 86 946 15 120 1800 22

87 0 6 65 390 8 90 720 13 22

5 80 400 5 63 315 4 80 320 8 17

8 53 424 8 37 296 8 70 560 5 12

34 2859 40 3447 43 5000 33




Operational costs:

1. Travelling 8940 19% 2360 2160 1080 1180 1080 1080

2. ICT (max 15 %) 0 0%

3. Production 0 0%


5. Other 9700 21% 1200 1300 1600 1200 1700 1600 1100


Subcontracting:

1. External evaluation of products 3960 3960

2. 0

3. 0



7 3324 8085 5139 6327 7680 2837

Staff costs for WP8

Total GU DNS UDE

DaysStaff cost

Days (qty)

Cost/day Total

Days (qty)

Cost/day Total

Days (qty)

Cost/day Total

Staff by category:

1. Managers 97 11545 36 96 3456 14 76 1064 5 255 1275

2. Researchers 36 6944 74,5 0 66 0 28 221 6188

3. Teachers/trainers 82 4750,8 39 53,2 2074,8 14 70 980 202 0

4. Technical 46 2355 22 46 1012 53 0 181 0

5. Administrative 40 1589 11 30 330 8 38 304 100 0

A. Staff total (automatically copied to E.2.3.) 301

27183,8 108 6872,8 36 2348 33 7463


CVT STEP AF VTU





10 105 1050 13 150 1950 13 200 2600 6 25 150

88 0 6 86 516 2 120 240 22 0

10 87 870 65 0 6 90 540 13 22 286

7 80 560 8 63 504 2 80 160 7 17 119

5 53 265 6 37 222 6 70 420 4 12 48

32 2745 33 3192 29 3960 30 603




Operational costs:

1. Travelling 9690 13% 1460 2190 1460 1660 1460 1460

2. ICT (max 15 %) 0 0%

3. Production 16050 22% 8380 1200 1450 1250 1370 1400 1000


5. Other 8810 12% 6600 350 450 370 390 410 240


Subcontracting:

1.Ext. Expert participation to Valorisation Conference 4480 730 730 730 830 730 730

2. CD-ROM multi production (training curricula) 3150 3150

3. CD-ROM multi production (training material) 3150 3150



8 6088 12283 6555 7442 7960 4033

Thank you

Administrative and Financial Issues Prof. Dr. H. Güçlü Yavuzcan Gazi University.

Documents

Transcript of Administrative and Financial Issues Prof. Dr. H. Güçlü Yavuzcan Gazi University.