Administration Report 2009mlg

8/8/2019 Administration Report 2009mlg

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ADMINISTRATION REPORTADMINISTRATION REPORTADMINISTRATION REPORTADMINISTRATION REPORT

2009200920092009

Ministry of Local Government Relief and Rehabilitation,Ministry of Local Government Relief and Rehabilitation,Ministry of Local Government Relief and Rehabilitation,Ministry of Local Government Relief and Rehabilitation,

Cooperative, Rural Development, Industries, Social ServicesCooperative, Rural Development, Industries, Social ServicesCooperative, Rural Development, Industries, Social ServicesCooperative, Rural Development, Industries, Social Servicesand Probation Child Care Services,and Probation Child Care Services,and Probation Child Care Services,and Probation Child Care Services,

Northern ProvinceNorthern ProvinceNorthern ProvinceNorthern Province


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Administration Report 2009

Contents

1.0 Overview of the Ministry 011.2 Introduction of the Sector 03

2.0 Organization Diagram 052.1 Institutional Diagram 052.2 Organization Chart 06

3.0 Human Resource 073.1 Cadre position of ministry of local government -2009 073.2 New Appointment 083.3 Transfer 083.4 Re Employment 093.5 Retirement/Pension 093.6 Confirmation of post 103.7 Vocation of post 10

4.0 Physical Resources 114.1 Vehicle 4.2 Furniture 114.3 Equipment & Machinery 11

5.0 Capacity Building 126.0 Performance & Achievements 2009 13

6.1 Administration & Establishment 13

6.2 Planning & Development 13

6.3 Local Government Reforms 14

6.4 Accounts 14

7.-1Constrains 16


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MINISTRY OF LOCAL GOVERNMENT RELIEF & REHABILITATION,

CO-OPERATIVE, RURAL DEVELOPMENT, INDUSTRIES,

SOCIAL WELFARE AND PROBATION & CHILDCARE SERVICES

Northern Provincial Council

1.1. Overview of the Ministry

The Provincial Council is established in 1990 by virtue of devolution of powers of

the 13th amendment of the constitution. The act No 42 of 1987 to the

constitution has given mandate to the Secretary of Local Government to

perform statutory functions which described in this report.

The Northern and Eastern Provincial Council was divided as Northern Provincialand Eastern Provincial Council based on the Supreme Court judgment on

16.10.2006. Accordingly it has been functioning as two separate entities since

22.12.2006.

Ministry of Local Government newly established on 01.01.2008 and this Ministry

delegated the power to supervise and monitor the Departments such as Local

Government, Co-operative, Rural Development, Industries, Social Welfare and

Probation & Child Care Services in implement the policies pertaining to devolve

functions within the National Policy frame work and coordinating and overseeing

the activities of the above sectors.

This Ministry ensures and implements Good Governance and Social

Empowerment Principles through local Authorities, Institutions and

Organizations in 05 Districts in Northern Province. The legislation of Local

Authorities Act (LAA) covers Municipal Council Ordinance, Urban Council

Ordinance, Pradeshiya Sabha Act, Co-operative, Industries, Rural Development

and Social welfare govern by Co-operative law, Industrial law and Societies

Ordinance and Social services law. This Ministry involves livelihood activities

through its institution


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7. Coordinate and monitor the relief, rehabilitation and reconstructionprogramme with all the stakeholders

8. provide inspiration for development of co-operative movement to standas peoples enterprise and intervene in broad lines to build up co-

operative societies having good governance

1.2 Introduction of the Sectors

The government is committed to reorient and enrich the local government

system as the 3rd tier of the government structure of the country, and launched

a multi pronged strategy to implement local government reforms as well as

relief, rehabilitation and reconstruction programs in line with the modern local

government concept. Every efforts will be made to realize the potential of the

13th amendment to the Constitution, Provincial council Act and the Local

Authorities Ordinances and Acts together with 7th schedule which provide for

more devolution and responsibilities to the local authorities.

It is expected to achieve peoples aspiration and rural development through the

unified administrative mechanism and process at local level.

Active public participation and acceptance are very important in development

activities, particularly women and youth play a very vital role in enhancing the

capacity of the rural society. In order to improve the rural economy, livelihoodactivities are supported by the Cooperative Sectors, RDSs, WRDSs, and other

agencies such as Centre for Enterprise Development Services (CEDS), Provincial

Co-operative federation for Livelihood Credit Management Services (PCFLCMS)

by providing vocational training programs, technology transfer programs, on

the job training programs as well as implementing the income generation

programs under micro credit schemes. Co-operative society is a form of

organization where members join together as human beings to satisfy their

common economic, social and cultural needs and emphasis is given to activate

and strengthen the co operative sector to play a prominent role in development.

Besides, the life condition of the vulnerable and needy members of the

community is enhanced and up lifted by the financial assistance and the moral

support programes; and which helps them getting care, acceptance and equal

opportunities in the society.


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2.0 Organization Diagram

2.1 Institutional Diagram

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LLooccaall GGoovveerrnnmmeenntt,, RReelliieeff&& RReehhaabbiilliittaattiioonn,,

CCoo--ooppeerraattiivvee,, RRuurraall DDeevveellooppmmeenntt,, IInndduussttrriieess && SSoocciiaall WW

NNoorrtthheerrnn PPrroovviinncciiaall ccoouunncciill

SecretaryMinistry of

LocalGovernment

CommissionerDept. Of Local

Government

DirectorDept of Rural

Development

Commissioner

Dept ofCooperativeDevelopment

DirectorDept.

of Industries

05 RegionalAsst

Commissionersof Local

Government

MunicipalCouncil

Asst .Commissioner

DistrictOfficers

DistrictOfficers

RuralDevelopment

officers

IndustrialManagement

Asst.

CooperativeDevelopment

Officer

SecretaryUrbanCouncil

SecretaryPradeshiya

sabas

DirD

of Se

DiOff

SSO


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2.2 Organization Chart

MINISTRY OF LOCAL GOVERNMNET, RELIEF & REHABILITATIO

RURAL DEVELOPMENT, INDUSTRIES, & SOCIAL WELNORTHERN PROVINCE COUNCIL - 2009

C.M.A

D.A.

P.A

M.A

D.E.O

TRA

P.A

SECRETARY

Chief Accountant Senior Asst. Secretary

(Administration)Director

(Planning)

Administrative Officer

P.A M.A

D.A

P.AD.E.O

Driver OES

M.A

C.M.A

Asst. Director of Planning

TRA

Rehabilitation

Division

Disaster

Management

Division


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3.0 Human Resource

3.1 Cadre Position of Ministry of Local Government- 2009

S/

No

Post Approved

Cadre

Present

Strength

Cadre

Vacancies

Remarks

1. Secretary (SLAS) 01 01 -2. Asst Secretary

(Administration)

(SLAS II/I)

02 01 01

3. Accountant(SLAcctS II/I)

02 01 01

4. Director(SLPS III)

- - -

5. Asst, Director(SLPS III)

01 - 01

6. ManagementAssistant (Supra)

01 01 01

7. DevelopmentAssistant

02 01 01 -

8. LocalGovernmentAssistant

02 01 01

9. Program Assistant 06 06 - -10. Management

Assistant I

02 - 02

11. Management Assistant II/III

08 08 - -

12. Translator 01 - 01 -13. Data Entry

Operator

01 01 -

14. Drivers 04 02 02 -15. OES 04 03 01 -

Total 37 26 11 -

3.2 New Appointments

S.No Name Designation Date

1 Ms.R.Vasuki Management Asst III 05.01.2009

2 Miss.T.Keerthiga Management Asst III 10.09.2009


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3. 3Transfer

The under mentioned officers those who were transferred to this Ministry and

officers were transferred from this Ministry during the year 2009

3.3.1 Officers transferred from this Ministry

S/No Name Post Date oftransferred from

this Ministry

01 Mr.T.Rasanayagam Secretary 15.09.2009

S/No Name Post Date of

transferred from

this Ministry

01 Mr.K.Ramanan Programme Asst. 07.01.2009

02 Mr.K.Kanagaratnam Asst.Secretary 05.02.2009

03 Ms.S.Sivaloganayaki Programme Asst. 25.02.2009

04 Ms.R.Vasuki Management Asst. 15.04.2009

05 Ms.S.Annavathany Development Assistant 25.06.2009

06 Ms.A.Karthika Management Asst. 07.08.2009

07 Mrs.S.Malini Management Asst. 12.09.2009

08 Mr.M.J.Croous Driver 15.09.2009

09 Mr.S.Jeyakanthan O.E.S 18.09.2009


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3.3.2 Officers transferred to this Ministry

3.4 Re-employment

S/No Name Post Date

01 Mr.N. Balachandran Administrative Officer 22.12.2009

3.5 Retirement / PensionS/No Name Post Date

01 Mr.K.Thanaranjitharajan Chief Accountant 01.05.2009

S/No Name Post Transferred Office Date of

transferred

to this

Ministry

01 Mrs.R.Wijiyaludchumi Secretary Governors Secretariat 10.09.2009

02 Mr.V.Suthaharan Chief Accountant Provincial Treasury 27.09.2009

03 Ms.S.Malini Management Asst. U.C Vavuniya 05.04.2009

04 Ms.A.Karthiga Management Asst. M.C.Jaffna 20.04.2009

05 Mr.Sritharan Driver Governors Secretariat 16.09.2009

06 Mr. Selvarasa O.E.S Governors Secretariat 16.09.2009

07 Ms.S.Kalanithi Programe Asst Cooperative Employees

Commission

03.08.2009


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3.6 Confirmation of Post

S/No Name Post Date

01 Mr.B.Balachandran Programme Asst. 07.09.2005

02 Ms.N.Kamalashini Programme Asst 07.09.2005

03 Ms.C.Rathai Programme Asst 07.09.2005

3.7 Vocation of PostS/No Name Post Date

01 Mr.V.T.Raveendran Programme Assistant 27.07.2009

4.0 Physical Resources

4.1 Vehicle

Institution Car Pick-up Van Bicycle

Ministry of

Local govt.01 01 01 01

4.2 Furniture

4.3 Equipment & Machinery

Institution Table Chairs Almyrah Filing

Cabinet

Ministry of Local

govt.28 40 09 21

Institution Computer PrinterPhoto

copier

Telephone Fax Roneo

Ministry of

Local govt.12 08 03 03 01 01


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5.0 Capacity Building

Local training opportunities were provided to the officers of this Ministry. The

following tables show the details of officers participated in local training

programmes.

Local Training Programme 2009

NAME DESIGNAT

ION

COURSE TITLE DURATION VENUE

01 MS.M.Sutharsini M.A Computer Training 16.02.2009-

20.02.2009

MDTI

Certificate Course (Planning and

Project management)

150HRS

02 MR.Vinoraj M.A Computer Training 16.02.2009-

20.02.2009

MDTI

Modern Motivation techniques for

Excellence in the public service

20.03.2009-

21.03.2009

03 MR.Alphones L.G.A Modern Motivation techniques for


16.03.2009-

17.03.20009

MDTI


Project management)

150HRS

04 MR.Yosotharan P.A Modern Motivation techniques for


16.03.2009-

17.03.2009

MDTI

05 MR.K.Thanaranjith

arayan

Accountant Modern Motivation techniques for


18.03.2009-

19.03.2009

MDTI

06 MRS.A.Thavamany C.D.O Modern Motivation techniques forExcellence in the public service 18.03.2009-19.03.2009 MDTI

07 MRS.Anusooya M.A Modern Motivation techniques for


20.03.2009-

21.03.2009

MDTI

08 MR.P.Thevatharsan M.A Modern Motivation techniques for


20.03.2009-

21.03.2009

MDTI

Taxation Relevant to Public

Institution

23.11.2009-

24.11.2009

MDTI

Software Conference 14.09.2009-

15.09.2009

Planning

09 MR.V.S.Suthaharan Accountant Taxation Relevant to Public

Institution

23.11.2009-

24.11.2009

10 MRS.Mathuranththki

D.E.O Software Conference 14.09.2009-15.09.2009

Planning

11 MR.Prasanna M.A Software Conference 14.09.2009-

15.09.2009

Planning


Project management)

150HRS MDTI

12 MS.Keerthiga M.A Management Skills 29.10.2009-

31.10.2009

MDTI


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6.0 Performance & Achievements 2009

The Ministry of Local Government periodically monitor programmes

implemented by all the sectors of the ministry to accelerate progress and

to achieve the targets.

6.1 Administration & Establishment

30 number of service minutes for the departmental services hasbeen approved by the Public service commission

Annual transfer has been carried out by this ministry. They are 26Nos technical officers,46Nos management assistant,67Nos

programme assistant, 13Nos local government assistant, 07 Nosresearch officers and 04nos community development officers.

6.2 Planning and Development

20Nos houses were constructed for women headed families inVavuniya and Mannar districts Through Social services department.

The multi facilitated district women development and trainingactivities center is being constructed for Rural development

department in Vavuniya for the total estimated cost.so far Rs 4mn

has been spent

25 Nos tables, 32 Nos chairs, 03 Nos of computers were purchasedfor the ministry.

The Provincial Symposium were organized in 2009 with the supportof the Asia foundation, Ministry of local government & provincial

council and department of local government northern province.

Through this Symposium good practices were shared and healthy

partnerships were developed with other stakeholders and

departments.

Under Probation & child care services several projects wereimplemented with assistance from the Unicef and the monitoring of

the progress were done by the ministry.


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Vadakkin Vasantham 180 days programme has been initiated bythe government to bring normalcy and fulfill the immediate needs

of the affected population. Formulation of the projects have been

undertaken by the heads of departments coming under the ministry

The ministry has accelerated the implementation of the programe.

by effective supervision and monitoring.

6.3 Local Government Reforms

The local authorities of the province have successfully implementedthe Local Government Reforms which has been initiated by the

ministry of local government & provincials. Our officials of the Local

Government reforms monitoring Unit official visited to the LAA in

the district of Vavuniya , Mannar and Jaffna to monitor the reforms

progress They had a number of discussions, meetings with LAA

Official on implementation of Local Government reforms activities,

Implementation of Citizen Charter in LAA and public redressal

system.

6.4 Accounts Budget 2010 was prepared Board of survey was completed on 15.03.2010

Financial Progress

Provincial specific Development Grant 2009

S.No Description of work TEC AllocationFinancial

ProgressBalance

01 Housing Development 6500000 6500000

02 Institutional

Development4000000 4000000

10500000 -


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Constraints

Shortage of technical & skill staff due to delaying by the MSD in approving therequired additional carder

In adequate office space and facilities of officers Lost of properties & roads during the conflict Limited resources for implementing Vadakkin Vasantham programme Lack of transport facilities to cover certain area of the province In adequate allocation to caters to the needs of the mentally and physically handicap

and people living belong the poverty line.

Lack of marketing facilities for the local product. In ability to compete with imported goods. In adequate quality children homes to children affected due to the conflict. To improve the entrepreneurship, established show rooms and sales stalls, appropriate

process technology, basis infrastructure facilities, credit facilities.

Administration Report 2009mlg

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