Acting General Manager’s Report

Acting General Manager’s Report

NO. 06/08

Meeting Date: Tuesday, 13 May 2008 Location: Council Chambers, Sixth Floor,

Civic Centre, 1 Devlin Street, Ryde Time: 7.30pm

NOTICE OF BUSINESS Item REGISTERS - Power of Attorney and Common Seal ........................................... 1 2 COUNCILLOR WORKSHOPS .............................................................................. 2 3 CITY OF RYDE – Council Expo............................................................................. 3 4 46 JEANETTE STREET, EAST RYDE – Encroachments onto Public Land ........ 7 5 FINANCE AND AUDIT COMMITTEE - Formation .............................................. 22 6 MANAGEMENT PLAN IMPLEMENTATION – 1 January 2008 –

31 March 2008..................................................................................................... 52

CONFIDENTIAL ITEMS

7 ADVICE ON COURT ACTIONS .......................................................................... 69

PRECIS OF CORRESPONDENCE FOR CONSIDERATION

There were no items of Correspondence........................................................................ 1

NOTICES OF MOTION

1 INFORMATION SESSIONS – Councillor Campbell.............................................. 1 2 GENDER CHECKLIST – Councillor Campbell ...................................................... 1 3 PARKING METERS – Talavera Road, Macquarie Park – Councillor

Butterworth ............................................................................................................. 1

NOTICES OF RESCISSION

1 312 VICTORIA ROAD GLADESVILLE. Lot 100 in DP 771721. Local Development Application for a Car Wash Facility and Cafe. LDA 101/2005 – The Mayor, Councillor Petch and Councillors Perram, Netterfield and Yedelian.................................................................................................................. 1

Acting General Manager’s Report Page 1

Acting General Manager’s Report No. 06/08, dated 9 May 2008, submitted to Council on 13 May 2008. Acting General Manager Mayor

1 REGISTERS - Power of Attorney and Common Seal Report prepared by: Executive Assistant to General Manager Report dated: 5 May 2008 File No.

Report Summary Power of Attorney

Date Particulars Registered By Council Notified

5/5/08 Transfer of National Park land to National Parks and Wildlife Angela Steinke 13/5/08

Common Seal There have been no updates to the Common Seal register since the previous Council Meeting. RECOMMENDATION: That the report from the Executive Assistant to the General Manager, dated 5 May 2008 on the Power of Attorney and Common Seal registers be received and noted. Report by Angela Steinke Executive Assistant to the General Manager Approved by Sue Weatherley Acting General Manager



2 COUNCILLOR WORKSHOPS Report prepared by: Manager, Councillor Services Report dated: 8 May 2008 File No.

Report Summary In accordance with Council's resolution of 26 June 2001, I wish to report on the Councillor Workshops held since the previous Council meeting. Date: 22 April 2008, 6.00pm – 6.30pm

Subject: Management Plan

Present: Councillors M P Butterworth, C M Netterfield, G O’Donnell,

T W Perram, T D A Ryan, V J Tagg, E M Wilde OAM and S Yedelian.

Apology: The Mayor, Councillor I J Petch and Councillor N B Campbell

Staff Present: General Manager, Acting Group Manager – Community Life, Group Manager - Public Works, Group Manager – Corporate Services, Chief Financial Officer and Media & Community Relations Officer.

Summary: Councillors were provided with an overview of the Draft Management Plan and provided feedback on the Draft Plan.

RECOMMENDATION: That the report of the Manager Councillor Services, dated 8 May 2008 on the Councillor Workshops, be received and noted. Report by Scott Allen Manager Councillor Services Approved by Roy Newsome Group Manager Corporate Services



3 CITY OF RYDE – Council Expo Report prepared by: Manager Community Relations Report dated: 5 May 2008 File No. Report Summary To advise Council of staging of a Council Expo to be held on Saturday 17 May 2008 between 10am and 12noon to increase community involvement in the public exhibition of the Draft Management Plan and raise awareness of established and new programs. Background Council has previously had the Draft Management Plan on display for public comment through the Customer Service Centre, branch libraries, internet and presentations to select organisations. The staging of an Expo is designed to increase community involvement in the public exhibition of the Draft Management Plan. Report The objective of the Expo is to: 1. Provide information on established programs and projects already underway. 2. Raise awareness of new programs and projects soon to be launched or recently

launched. 3. Elicit feedback on planned projects and programs. This will be achieved through the following methods. (i) Information Displays Recent discussion concerning community consultation has indicated that most people are primarily concerned with local issues. The Expo will therefore be divided up into stands focusing on specific geographic areas within the City of Ryde. The five areas will be: • Gladesville • Eastwood • Ryde • West Ryde • Macquarie Park • Meadowbank Employment Area Each of these areas will contain displays and information extracted from the Plan of Management, the Capital Works Plan and Parks on Track for People, as well as any information brochures/flyers to hand out to interested visitors at the stand. If feedback is being sought on particular issues, questionnaires will be made available for people to fill out at the stall and hand back. (ii) Seminar Presentation The General Manager will give a brief welcome and introduction at the commencement of the Expo. A small area will be set up with chairs and a screen for a PowerPoint presentation of highlights from the Management Plan.



ITEM 3 (continued) (iii) Community Engagement Coffee Corner One corner of the hall will be set up as a less formal area to discuss and elicit feedback on community engagement. (iv) Issue-Specific Displays Some issues are not specific to geographic locations and will require their own information stands. These include: • Companion Animals Management Plan • Integrated Transport and Land Use Strategy (including information about the

Community Bus Service) • Building and Development Advisory Service • Consolidating LEP • Housing Strategy • Community Services • Customer Service, including information for new residents Consultation Internal Council business units consulted included:- • Community Services • Community Facilities • Parks • Customer Service • Councillor Services • Regulatory Services • Urban Planning Internal Workshops held:- • Not Applicable City of Ryde Advisory Committees consulted included:- • Not Applicable External public consultation included:- o Not Applicable Comments This event will be promoted through the Ryde City View, Mayoral Column, media releases and invitation.



ITEM 3 (continued) Critical Dates The following deadlines are required to be met: • The Expo will be held on Saturday 17 May 2008. Management Plan Budget / Linkages This project is from the Management Plan, Community Engagement listed on page No. 28 of the Management Plan 2007-2010. Relationship to Key Outcome Areas People This project meets the following key outcomes for People (set out on pages 32-33 of the Management Plan 2007-2010): P1 A vibrant city that is healthy, physically attractive, economically strong and

engages its community through cultural and social activities. Governance This project meets the following key outcomes for Governance (set out on page 39 of the Management Plan 2007-2010): G1 Improved communication with the community and increased awareness and

understanding of Council’s decisions by the community. G2 Members of the community are engaged through involvement in democratic

decision making and the promotion of active citizenship G3 Incorporation of best practice approaches in the delivery of services to the

community. This activity achieves these key outcomes of the Management Plan by providing an opportunity for residents to recreation and social function open to all residents of the City of Ryde and utilising Council facilities for public use. Financial Impact Funding for this project is provided for in the 2007/2008 Budget. There will be no on-going costs of maintaining this project / equipment / proposal. Policy Implications There are no policy implications through adoption of the recommendation. Other Options Council could approve not to conduct the City of Ryde Council Expo. Conclusion It is recommended that Council approve the staging of the City of Ryde Council Expo to increase community involvement in the Draft Management Plan.



ITEM 3 (continued) RECOMMENDATION: (a) That the report of the Manager Community Relations, dated 5 May 2008 on the

City of Ryde Council Expo be received and noted. (b) That the staging of the City of Ryde Council Expo as outlined in this report, be

endorsed. Report prepared by: Derek McCarthy Manager Community Relations Report approved by: Lousie Gee Group Manager Community Life



4 46 JEANETTE STREET, EAST RYDE – Encroachments onto Public Land

Report prepared by: Roy Newsome, Group Manager Corporate Services Report dated: 5 May 2008 File No. 366.46.01-02

Report Summary This report advises Council that as a result of Council’s resolution at its meeting on 26 February 2008, the owners of 46 Jeanette Street have confirmed to Council that they will remove the encroachments within the timeframe as required by Council. They have also confirmed that they are to pay the fixed fee of $9,000 towards the costs of having the driveway encroachment considered in the Comprehensive LEP (CLEP) to allow it to be reclassified and rezoned. This will then allow Council’s further consideration of a right of way to the owners of the subject property. Background Council has considered this matter on 4 May 2004, 8 June 2004, 26 September 2006 and 23 March 2007 and 26 February 2008. A copy of the report submitted to Council at its meeting on 26 February 2008 is ATTACHED. At Council’s meeting on 26 February 2008, Council resolved as follows:- (a) That Council note the status of this matter as outlined in the report of the Group

Manager – Corporate Services dated 19 February 2008 regarding 46 Jeanette Street, East Ryde – Encroachments onto Public Land.

(b) That Council reinforce its position in respect of the encroachments of 46 Jeanette

Street, East Ryde onto Kitty’s Creek Reserve and refrain from taking any action in respect of the current encroachments onto Kitty’s Creek Reserve for a period as detailed below provided that within 21 days on the date of this resolution;

i. The owner/s of the land at 46 Jeanette Street, East Ryde, gives a written

undertaking to Council that they will remove or cause to be removed the following encroachments from their land onto Kitty’s Creek Reserve with the exception of the driveway;

- parking bay to be removed and restored within 6 months of this

resolution - garage encroachment removed by 1 December 2010

(c) That Council note that $10 million Public Liability cover has been provided by the

owner and that Council’s interests are recorded on the Policy.



ITEM 4 (continued) (d) That subject to recommendation (b) being satisfied by the owner, Council endorse

this matter being incorporated for consideration into the Comprehensive Local Environment Plan to reclassify and rezone the subject land on the condition that the owner agrees to pay a fixed fee of $9,000 on the basis as detailed in the report.

(e) That Council further acknowledge the public benefit in utilising the shared access

of the existing driveway as an access point to Kitty’s Creek Reserve for emergency and maintenance purposes and as a vehicular access to 49 Jeanette Street, East Ryde and subject to the land being reclassified and rezoned as part of the Comprehensive LEP and without fettering Council’s approval roles, agrees in principle to a right of way being provided with the owners of the subject property.

(f) That the owners be advised that Council will not be selling or disposing of any land

in respect of the encroachment onto Kitty’s Creek Reserve. (g) That this matter be reported back to Council at the appropriate time on the

outcomes of recommendations (b) and (d). (h) That the owners of 46 Jeanette Street, East Ryde be advised of Council’s

resolution in this matter. Report Council’s resolution at its meeting on 26 February 2008 was formally communicated to the owners. The matter was followed up with the owners and on 28 April 2008, the owners confirmed in writing the following key points; • Council’s resolution demonstrates Council is committed to provide a right of way if

this matter is approved through the comprehensive LEP process • Noted Council’s confirmation that the right of way is an interest in land and Council

does not propose any disposal of land • Confirmed they are also prepared to offer Council a right of way over the position

of the driveway for it to gain access to Kitty’s Creek Reserve. • Undertaken to remove the garage and parking bay encroachment in the timeframe

requested by Council. • Paid $2250 representing the deposit of the fixed fee required for this matter to be

considered in the CLEP process As a result of this advice, this matter has now been referred to Council’s Urban Planning Unit to incorporate this matter in the CLEP process. Consultation Internal - Environment & Planning

- General Counsel



ITEM 4 (continued) Critical Dates The owner is to remove the parking bay encroachments by 26 August 2008 and garage encroachment by 1 December 2010. Management Plan Budget / Linkages This matter is not identified in the Management Plan 2007-2010. However, there are linkages to the Key Outcome Areas of the Plan as listed below. Relationship to Key Outcome Areas People This project meets the following key outcomes for People (set out on pages 32-33 of the Management Plan 2007-2010): • A City that plans for people by identifying their diverse needs and involving them in

decision making to improve their quality of life. Assets This matter meets the following key outcomes for Assets (set out on pages 34-35 of the Management Plan 2007-2010).

• Well designed places and spaces that minimise personal harm and where people interact with each other so that crime is reduced.

Environment This matter meets the following key outcomes for Environment (set out on page 36-38 of the Management Plan 2007-2010) • Preserved natural areas which are enhanced and maintained. Governance This matter meets the following key outcomes for Governance (set out on pages 39-41 of the Management Plan 2007-2010) • Improved communication with the community and increased awareness and

understanding of Council’s decisions by the community • Compliance with all legislative requirements and statutory obligations The above linkages represent the importance of how Council addresses this matter, to ensure the interests of the broader community are protected together with Council’s natural areas and open spaces, whilst addressing particular issues relating to individual owners. Financial Impact There are no financial impacts to Council in respect of the recommendation as all direct costs associated with this matter ie $9,000 will be fully recovered from the owner.



ITEM 4 (continued) Policy Implications There are no policy implications through Council’s adoption of the recommendation. Conclusion RECOMMENDATION: (a) That the report of the Group Manager - Corporate Services, dated 5 May 2008

regarding 46 Jeanette Street, East Ryde – Encroachments onto Public Land, be received and noted.

(b) That Council note the response of the owners and their agreement to remove the

required encroachments and the payment of Councils fixed fee of $9000 and that this matter has been referred for inclusion in the preparation of the Comprehensive Local Environment Plan.

Report prepared by: Roy Newsome Group Manager Corporate Services



ITEM 4 (continued) ATTACHMENT



5 FINANCE AND AUDIT COMMITTEE - Formation Report prepared by: Roy Newsome, Group Manager – Corporate Services Report dated: 8 May 2008 File No.

Report Summary To report on the formation of the Finance and Audit Committee, as a standing Committee of Council and its proposed Charter, membership and meeting times for Council’s consideration. Background A Notice of Motion in the name of Councillor Butterworth was submitted to Council on 8 April 2008 and it was resolved as follows: (a) That Council establishes a Finance and Audit Committee, (b) That the General Manager provide a further report to Council, within five weeks, on

the formation of a Finance and Audit Standing Committee for Council’s determination.

The following additional background information relating to this matter, is provided; i. Council in July 2004 considered the formation of a Finance Committee following a

Notice of Motion submitted by Councillor Tagg. Council resolved to refer this matter for consideration at the Councillor Workshop that was scheduled for 14 August 2004 to review Council’s Committee meeting structure.

ii. Following the workshop, the matter was reported back to Council at its meeting on

24 August 2004 where Council endorsed its meeting schedule and amended the Charter of the Committees. Finance matters were incorporated into the Public Facilities and Services and the Committee of the Whole Committee Charters.

iii. At Council’s meeting on 22 April 2005, the General Manager presented his

Organisational Review that contained 112 recommendations that were adopted by Council.

Recommendation 44 of the Review referred to the formation of an Internal Audit Committee being established with interested Councillors invited to attend

iv. At Council’s meeting on 27 June 2006, Council endorsed the formation of the Audit

Committee and the Terms of Reference for the Audit Committee and the Internal Audit function. A copy of this report to Council is ATTACHED - Annexure 1 During the term of the current Council, Councillors have undertaken a number of reviews of its Committee structure.



ITEM 5 (continued) Report As referred to in Council’s consideration of the Notice of Motion, the City of Sydney has been used as a benchmark in formulating the Finance and Audit Committee Charter. Sydney City Council’s committee structure is as follows; • Central Sydney Planning Committee • Cultural and Community Services Committee • Environment and Heritage Committee • Finance, Properties & Tenders Committee • Planning Development & Transport Committee • Traffic Committee The Finance, Properties & Tenders Committee at the City of Sydney has the following functions; 1. Finance 2. Consideration of budgets and quarterly budget performance 3. Information Technology Policy 4. Asset management 5. Internal and external audit 6. Fees and charges 7. Rating matters 8. Council vehicles and fleet management 9. Industrial relations 10. Organisational policy issues eg: industrial agreements 11. Council property management, including management, maintenance, leasing,

licensing and sale of Council property (including footways and the use, leasing and purchase of non-Council property)

12. Tenders Currently, the functions listed by the City of Sydney’s Finance Properties and Tenders Committee are considered by the City of Ryde as follows;



ITEM 5 (continued) City of Sydney’s Finance Properties and Tenders Committee City of Ryde 1

Finance Committee of the Whole (COW),

Council 2 Budgets/Quarterly Reviews COW, Council 3 Information Technology – Policy COW, Council 4 Asset management COW, Council 5 Internal and external audit COW, Council 6 Fees and charges COW, Council 7 Rating matters COW, Council 8 Council Vehicles & fleet management COW, Council 9 Industrial Relations COW, Council 10 Organisational Policy COW, Council 11 Property Management, leasing,

licenses Public Facilities and Services, COW, Council

12 Tenders Public Facilities and Services, COW, Council

As Councillors would be aware, in respect to all of the above functions, where necessary, items are presented at workshops with Councillors prior to formal reports being submitted to either Committee or Council. Details of the current terms of reference for Council’s current Committees are ATTACHED – Annexure 2. Draft Charter – Finance and Audit Committee The Draft Charter as detailed below, is proposed for the Finance and Audit Committee. The draft charter has been prepared following consideration of the Charter and functions of the City of Sydney’s Finance, Properties and Tenders Committee and the current Committee structure at the City of Ryde,. Draft Charter To address issues relating the management of Council’s financial resources and internal control environment through the adoption and monitoring of strategies, policies, budgets and procedures that will enable Council to achieve its vision for the City of Ryde. To deal with any other matters referred to the Committee by Council or the General Manager and adopt or otherwise determine such matters.



ITEM 5 (continued) Functions and Powers 1. Finance - Review and adopt long term financial and asset management strategies, revenue

raising opportunities and short and long term project delivery plans that will ensure Council’s financial security.

2. Budget - Review and adopt the Management Plan - Monitor and review the adopted Management Plan, through Quarterly Reporting

process 3. Fees & Charges - Monitor, review and adopt fees & charges and other matters, such as subsidies

and discounts, 4. Rating Matters - Monitor, review and adopt rating strategies and resolve other rating matters. 5. Investments - Receive and review reports on Council’s Investment Portfolio and adopt actions

arising. - Review and adopt Council’s Investment Policy. - Review and appoint Council’s independent financial advisor

6. Procurement - Receive and review reports on Council’s Procurement Policy, Strategies and

Procedures and adopt actions arising. 7. Internal and External Audit - Receive and review reports of Council’s Internal Audit Committee and adopt

actions arising. - Review and adopt Council’s Internal Audit Policy, Methodology, Procedures and

Internal Audit Plan. - Receive and review reports of Council’s External Auditor. - Review and appoint Council’s External Auditor.



ITEM 5 (continued) 8. Tenders - Consider and accept tenders. 9. Court Actions - Review the progress of matters before the Courts and assess the implications of

decisions from the Court. 10. Property Matters - To review and adopt matters relating to leasing, licensing, acquisition and disposal

of Council land, including footways

Membership Given Council’s Notice of Motion on the matter at the Council meeting on 8 April 2008 was unanimously supported by all Councillors, the membership of the Committee is recommended to be all Councillors. Accordingly, decisions by the Committee would be resolutions of Council similar to how the current Committee of the Whole functions. If the Committee was to comprise fewer than all the Councillors, the Committee would have a sub-Committee status whereby, those matters which cannot be delegated, would need to be referred to Council for determination. The draft Charter set out above, assumes all Councillors will be members of the Committee. If Council resolved to have fewer than all Councillors, the delegations to the Committee and the functions and powers as described would need to be amended, similar to the delegations currently applying to Council’s Public Facilities and Services and Development Committees. Meeting times Having regard to Council’s current meeting schedule and Council’s commitment to retain this schedule, the following option is proposed for Finance and Audit Committee meetings: - One meeting per month (except December/January) scheduled on the 4th Tuesday at 5.00pm-6.30pm preceding the Council meeting at 7.30pm. It is proposed that the first meeting be scheduled for Tuesday 24 June 2008 to allow for items to be prepared and finalised for the Committee. This option would allow for the 2nd Tuesday of each month to continue to be utilised for workshops.



ITEM 5 (continued) Meeting Procedures The conduct of the meetings would be in accordance with the adopted Code of Meeting Practice for the City of Ryde. It is also required for the Code of Meeting Practice to be amended to acknowledge the formation and Charter of the Finance and Audit Committee. Draft Agenda If Council supports the recommendation, a proposed agenda for the Committee’s first meeting is; - Progress report from the Internal Audit Committee - Review of Procurement Policies; including Draft Fraud Prevention Policy; - Report on Council’s Risk Assessment Analysis and Audit Plan; - Investment Report –April/May 2008 - Tenders (if applicable) The above draft Agenda is submitted for Council’s consideration. Consultation Internal Council business units consulted included:- • General Manager’s Office • Executive Team Internal Workshops held:- • Nil City of Ryde Advisory Committees consulted included:- • Not Applicable External public consultation included:- • Not Applicable Comments As Council had already resolved to form the Finance and Audit Committee, consultation was limited to establishing clear roles and responsibilities for the Committee. Critical Dates The following deadlines are required to be met: • The first meeting of the Finance and Audit Committee is recommended to be held

24 June 2008, subject to Council adopting the recommendation.



ITEM 5 (continued) Management Plan Budget / Linkages The administrative support of the Standing Committee is undertaken by the Councillor Services Unit within Corporate Services Group. Relationship to Key Outcome Areas People This project meets the following key outcomes for People (set out on pages 32-33 of the Management Plan 2007-2010): P1 A vibrant city that is healthy, physically attractive, economically strong and

engages its community through cultural and social activities. Sound financial and governance practice contributes to an economically strong community. Assets This project meets the following key outcomes for Assets (set out on page 34-35 of the Management Plan 2007-2010): A3 A high standard of visual appearance as there is no litter or graffiti, and we care for

our infrastructure and public areas. Sound financial and governance practice enables Council to meet its infrastructure and maintenance requirements in the longer term. Environment This matter has no direct relationship to this key outcome area. Governance This project meets the following key outcomes for Governance (set out on page 39-41 of the Management Plan 2007-2010): G1 Improved communication with the community and increased awareness and

understanding of Council’s decisions by the community. G2 Members of the community are engaged through involvement in democratic

decision making and the promotion of active citizenship. G3 Incorporation of best practice approaches in the delivery of services to the

community. G5 Compliance with all legislative requirements and statutory obligations. The Finance and Audit Committee will consolidate reporting on matters relating to financial and governance issues of Council.



ITEM 5 (continued) Financial Impact The creation of a Finance and Audit Committee will have a financial impact in organising appropriate advertising and reports to Councillors. All costs in servicing this Committee will be met from Council’s meeting expenses budget and funds will be provided in the 2008/2011 Management Plan/Budget. Policy Implications There are no policy implications through adoption of the recommendation. Other Options Not Applicable RECOMMENDATION: (a) That Council determine the membership of the Finance and Audit Committee to be

all Councillors of the City of Ryde. (b) That the Charter of the Finance and Audit Committee, as outlined in the report be

adopted. (c) That the Code of Meeting Practice be amended to include the Charter of the

Finance and Audit Committee, as adopted in part (b). (d) That Council endorse the meeting date and time for the Finance and Audit

Committee to be 5.00pm-6.30pm on the 4th Tuesday of each month, excluding December and January of each year, with the first meeting to be scheduled on 24 June 2008.

(e) That the Council and Committee meeting timetable for 2008 be amended to

include the new Committee and notice of this change be promoted in the Mayoral Column, Ryde City View and on Council’s website.

Report prepared by: Roy Newsome Group Manager Corporate Services



ITEM 5 (continued) ANNEXURE 1




City of Ryde

Meeting Times, Charters, Functions and Powers of Committees

COMMITTEE OF THE WHOLE Normal Meeting Time 3rd Tuesday of January (if considered necessary by the Mayor and General Manager) 1st and/or 3rd Tuesdays of the months February to November 1st Tuesday of December; meetings to commence at 7.30pm and only to be held if considered necessary by the Mayor and General Manager. Charter To address issues relating to the management of Council’s financial, human and physical resources through the adoption and monitoring of strategies, policies, budgets and procedures that will enable Council to achieve its visions for the City of Ryde. To deal with any other matters referred to the Committee by a Councillor or the General Manager and adopt or otherwise determine such matters. Functions and Powers Finance Consider funding strategies and revenue raising opportunities and adopt funding strategies for long and short term budgets that will ensure Council’s financial security. Budget Monitor and review the adopted Management Plan. Organisations Issues Review organisation and management structures and issues and adopt policies.




COMMITTEE OF THE WHOLE (continued)

Initiatives Examine, review and adopt business plans and strategies for the funding of major capital purchases, entrepreneurial activities and development proposals. Major Issues Address and determine any other issues of a significant nature impacting on the City of Ryde or the Council. Referrals Deal with, adopt or otherwise determine matters referred from other Committees at the instigation of a Councillor. Notices of Motion Deal with any Notice of Motion submitted by a Councillor for consideration by the Committee.

DEVELOPMENT COMMITTEE

Normal Meeting Time 3rd Tuesday of January (if considered necessary by the Mayor and General Manager) 1st and 3rd Tuesdays of the months February to November inclusive 1st Tuesday of December; meetings to commence at 4.30pm. Charter To adopt and monitor in accordance with established priorities and budgets the policies, plans and procedures for promoting the health of citizens and the creation of an attractive, harmonious living environment, review the execution of such policies and plans and determine local development and rezoning applications. Functions and Powers Environmental Planning Approve and monitor policies, codes and plans including statutory controls, to regulate and control the subdivision, development and use of land, the demolition of buildings, the alteration of buildings and the erection of buildings and structures.




DEVELOPMENT COMMITTEE (continued) Development Control Consider major development projects and local development applications not otherwise determined and determine the applications. Approve the issue of notices and orders. Environment Protection Approve and monitor policies and programs for protecting the environment and enforcing regulations and controls for public health and convenience, environmental protection, the use of land and the parking of motor vehicles. Court Action Approve the institution of legal proceedings, review the progress of matters before the Courts and assess the implications of decisions from the Court. Health Services Address policy issues relevant to the physical well being of people and approve and monitor the implementation of health programs to ensure high standards of health within the community.

PUBLIC FACILITIES & SERVICES COMMITTEE

Normal Meeting Time 3rd Tuesday of January (if considered necessary by the Mayor and General Manager) 1st and 3rd Tuesdays of the months February to November inclusive 1st Tuesday of December; meetings to commence at 4.30pm. Charter To adopt and monitor in accordance with established priorities and budgets the cost effective implementation of: 1. policies and operating plans for infrastructure development and maintenance so

that facilities and services are provided to satisfy the needs of the community 2. programs and services to promote the physical, social, cultural, recreational,

spiritual and intellectual well being of individuals and the community.




PUBLIC FACILITIES & SERVICES COMMITTEE (continued)

Functions and Powers Research and Policy Initiate and consider studies to evaluate the facilities and services provided and needed in relation to public works and services, infrastructure, transportation, public facilities, leisure facilities, cultural facilities and recreational services and adopt appropriate policies and strategies. Parks Operations Approve works relating to the acquisition, development, embellishment and maintenance of parks, recreation facilities, bushland and wildlife corridors. Engineering Works Approve works relating to the construction, development, maintenance, repair and reconstruction of drains, roads, footpaths, carparks and bikeways. Implement Programs Monitor and review the efficiency and effectiveness of performance in relation to the implementation of the adopted programs for public works and services, community services and library services. Council Lands Initiate and adopt plans of management for public land to ensure the proper management, development and conservation of resources for the purpose of promoting welfare of the community and a better environment. Asset Maintenance Approve works relating to the maintenance, repair and replacement of Council’s physical assets including the buildings, plant and parks. Trees Approve the planting, conservation, rehabilitation, maintenance, lopping or removal of trees and other vegetation. Deal with approvals, refusals and review of decisions in respect of the administration of the Tree Preservation Order. Waste Collection Approve policies and programs for the collection and disposal of waste and the promotion of recycling. Library and Information Monitor the performance of Council’s library and information services and adopt policies for the upgrading and development of those services.




PUBLIC FACILITIES & SERVICES COMMITTEE (continued) Community Development Monitor and review the use and effectiveness of programs and services provided by Council and other bodies for information, leisure, recreation and community support, as well as welfare, social, cultural and intellectual development. Approve appropriate policies, plans and procedures. Tenders Accept tenders for any projects



6 MANAGEMENT PLAN IMPLEMENTATION – 1 January 2008 – 31 March 2008

Report prepared by: Senior Management Accountant and Chief Financial Officer Report dated: 9 May 2008 File No.COR2008/111 Report Summary As required under section 407 of the Local Government Act, 1993 the quarterly review of the Management Plan as at 31 March 2008 is presented to Councillors. This review reports on the performance of Council in undertaking its Principal Activities in terms of its stated objectives and financial position. The following individual reporting documents have been prepared and are CIRCULATED UNDER SEPARATE COVER. ANNEXURE 1 Quarterly Review Performance Report - provides a ‘snapshot’ of

Council’s performance in the quarter relative to several high profile activities.

ANNEXURE 2 Financial Management Summary Report – graphical representation of financial performance to 31 March 2008.

ANNEXURE 3 Summary of Proposed Operating Budget Revised Budget Changes – details items that have had a budget adjustment with a brief explanation of each.

ANNEXURE 4 Summary of Proposed Capital Expenditure Revised Budget Changes – details items that have had a budget adjustment with a brief explanation of each.

ANNEXURE 5 Capital Status Report – provides comments regarding the status of all of Council’s Capital Expenditure projects.

Presentation – During the Council meeting, the General Manager and Group Manager’s will make a presentation on the quarterly review as at 31 March 2008. In the remainder of this report an overview is provided on the key aspects of Council’s financial performance for the third quarter. Included in this report, the Responsible Accounting Officer is required to report and provide a statement on Council's financial position which is dated 9 May 2008 and is ATTACHED to this report. Report Financial Position The financial management report (see ANNEXURE 2) identifies performance to 31 March 2008 against the Management Plan.



ITEM 6 (continued) Working Capital Summary During the March Quarter the 2008/2009 Draft Budget was prepared and was placed on public exhibition on the 28 April 2008. The Draft Budget was formulated based on a projected Closing Working Capital Balance at 30 June 2008 of $2.179M. A comprehensive review of Council’s 2007/2008 Capital Works Program has been undertaken, resulting in a reduction to the program of $11.9M. It includes $5M for property acquisitions and it is proposed that $10.369M be carried over and included in the 2008/2009 Capital Works Program when the 2008-2011 Draft Management Plan is considered by Council at its meeting on 6 June 2008. Following the completion of the March quarterly review, this has resulted in additional funds of $613K being available. It is recommended that these funds be transferred to the Investment Property Reserve to fund future initiatives. Therefore, Council’s budgeted Working Capital balance at 30 June 2008 is maintained at $2.179M as projected in the 2008-2011 Draft Management Plan Summary of Budget Performance – March Quarter 2008 Variations to Council’s budget for the quarter can be summarised as follows;

Current Budget

March Revised Budget

Dec Qtr

Variance

$'000 $'000 $'000

Operating Income 76,556 76,873 317

Direct Operating Expenditure (60,087) (58,881) 1,205

Direct Operating Result 16,469 17,992 1,522

Capital Income 33,457 29,953 (3,504) Depreciation (14,546) (14,546) 0

Total Operating Result 35,380 33,399 (1,982)

Capital Expenditure (45,553) (33,675) 11,878 The remainder of this report details major variations to the 2007/2008 Budget by income and expenditure classifications.



ITEM 6 (continued) Operating Income

Key Outcome Areas Current Budget


March Qtr

Variance $'000 $'000 $'000

Assets 15,855 16,184 329 Environment 7,067 6,915 (152) Governance 46,031 46,228 197 People 7,603 7,547 (56) Total Operating Income 76,556 76,873 317 Assets $329K • Buildings and Property income has been increased by $234K. Telecommunication

Leases ($139K) and Top Ryde Redevelopment Contributions/Reimbursements ($90K) have been received.

• 160 Wicks Road (Porters Creek) income has been increased by $95K. Additional recycling income ($28K) and royalty income associated with the Porters Creek land lease ($67K) has been received.

Environment $152K • Assessment income for Development Application Fees has been increased by $50k

to $1.15M. • Environment grant income has been reduced by $30K. The original budget allowed

for $127K in grant income for Air Management, Education and Promotion, Natural Environment Policy, Pest and Water Management programs only $16K has been approved. However Council has received grant funding from the Department of Environment and Climate Change for the following projects:

Sustaining the Parramatta River $48K Lane Cove River Estuary $33K

• Regulation income has been reduced by $133K. Governance $197K • General Purpose Revenue income has been increased by $153K. The following

income categories have been adjusted: Residential Rates $101K Section 611 Annual Charges $23K Section 603 Certificates $20K

• Council has received a $40K Occupational Health and Safety Rebate from its insurer.



ITEM 6 (continued) People $56K • Ryde Aquatic Leisure Centre income has been reduced by $114K (2%). Aquatic

Entry ($182K) and Facility Hire ($77K) have been reduced, whilst Programs ($96K) and Merchandise Sales ($49K) have increased. This reduction in income is partly offset by a reduction in employee costs ($70K) declared in December.

• Parks income has been increased by $52K. Facility Hire/Leases ($25K), Tree Preservation ($11K) and Grant income ($14K) have been increased.

Capital Income

Key Outcome Areas

Current Budget


March Qtr Variance

$'000 $'000 $'000 Assets 21,346 20,895 (451) Environment 11,988 8,988 (3,000) Governance 0 0 0 People 123 70 (53) Total Capital Income 33,457 29,953 (3,504) Assets $451K • Access Income has been reduced by $445K to reflect the level of grants that have

been approved. Grant projects adjusted are: RTA Sub Regional Bike Plan Implementation $46K ( $29K) RTA Roundabout Threlfall Street/North Road $0 ( $48K) RTA Roundabout Thompson Street/Westminster Road $0 ( $55K) RTA Pavement Rehabilitation Wicks Road $0 ( $141K) Department of Planning Cycleway Parramatta River Foreshore $30K

( $200K) The above projects excluding the Threlfall Street/North Road Roundabout will still be undertaken this financial year. It is proposed that the Threlfall Street/North Road Roundabout be carried over and included in the 2008/2009 Capital Works Program. Adjustment to capital projects are detailed later in this report.

Environment $3M • Section 94 income has been reduced by $3M from $10M to $7M. Income received

to 31 March 2008 was $4.5M. This income is externally restricted. Future years capital expenditure budgets will be reviewed to reflect this reduction in income.

People $53K • Parks income has been reduced by $53K. A contribution for the resurfacing of

Christie Park will not be received. This project has been removed from the Capital Works Program.



ITEM 6 (continued) Operating Expenditure

Key Outcome Areas Current Budget


March Qtr

Variance $’000 $’000 $'000

Assets 20,883 19,966 (917) Environment 9,505 9,326 (178) Governance 11,005 10,998 (7) People 18,694 18,591 (103) Total Operating Expenditure 60,087 58,881 (1,205) Assets $917K • Domestic Waste Management collection charges have been reduced by $835K.

This reduction is attributable to the percentage of bins being presented for collection being less than was budgeted. This budget is externally restricted.

• Porters Creek consultant’s fees have been reduced by $70K following the investigation of culverts at this site being completed for less than budget. This budget is externally restricted.

Environment $178K • Assessment expenditure has been reduced by $85K. Adjustments have been made

to the following budgets: Development assessment consultant’s fees have been increased by $70K, as

there is an increasing number of developments requiring expert assessment. Assessment Appeals expenditure has been reduced by $120K to reflect

expenditure incurred and known appeals in progress. • Council has been successful in its application to the Department of Environment and

Climate Change for the following projects: Sustaining the Parramatta River $48K Lane Cove River Estuary $33K

However grant funding in Council’s original budget has been adjusted for Air Management ($55K), Education and Promotion ($10K), Natural Environment Policy ($10K) and Water Management ($28K) due to grants not being approved.

• Health and Building expenditure has been increased by $70K. Random compliance audits are to be conducted on developments within Macquarie Park.

• Urban Planning expenditure has been reduced by $69K. Adjustments have been made to the following projects:

Meadowbank Master Plan $50K – documents have been exhibited and will be presented to Council in June.

Gladesville Master Plan $110K – this project is substantially completed.



ITEM 6 (continued)

Macquarie Park Master Plan $180K – Traffic and movement study in progress and will be presented to Council in May.

Civic Precinct Redevelopment $155K – project being progressed using internal resources.

Governance $7K • Interest payable on loans has been reduced by $138K. Council’s 2007/2008 Budget

provided for new borrowings of $2M to fund property acquisitions within the Ryde Civic Precinct for an integrated traffic solution. This loan will not be drawn down this financial year and it is proposed that these new borrowings be listed in the 2008/2009 Budget.

• Financial services budget has been increased by $53K, to account for the costs associated with the appointment of Council’s independent investment advisor.

• Human Resources budget has been increased by $77K. Employee costs, recruitment costs and health programs are the main items contributing to this budget variance.

People $103K • The Community Services budget has been increased by $41K with the following new

projects proposed to be undertaken: Affordable Housing $34K Brush Farm House Business Plan $81K

Budgets within Community Services have been reduced to primarily fund these projects.

• Library Services budget has been reduced by $28K. The customer service project has been completed, whilst procurement savings are anticipated.

• Parks budget has been reduced by $106K. Minor reductions have been to Street Tree, Task Force and Bushcare project budgets. The Parks Central Precinct maintenance budget has been reduced by $65K to fund capital works at North Ryde Common to provide essential utility services. (Committee of the Whole – 5 February 2008)

Proposed Operating Expenditure Carry Overs It is proposed that the projects listed in the below table be carried over and included in the 2008/2009 Budget:

Project/ActivityGeneral Funded Reserves Total Comments

EnvironmentWATER MANAGEMENT - WATER CONSERVATION

25,000 - 25,000 New Water Saving Action Plan

WATER MANAGEMENT - WATER QUALITY MONITORING

30,000 - 30,000 Monitoring period Autumn 08 to Autumn 09

PEST MANAGEMENT - NOXIOUS WEEDS PROGRMA

15,000 - 15,000 Project delayed whilst awaiting grant notification.

TOTAL OPERATING EXPENDITURE CARRY OVERS 70,000 - 70,000



ITEM 6 (continued) Capital Expenditure

Group Current Budget


March Qtr

Variance $'000 $'000

Community Life 12,054 6,930 (5,124) Corporate Services 3,806 3,505 (301) Environment & Planning 50 50 0 Public Works 29,643 23,190 (6,453) Total Capital Expenditure 45,553 33,675 (11,878) A review of the Capital Works program at the end of the March Quarter has been undertaken resulting in a reduction in Capital Works of $11.9M. This includes $5M for property acquisitions that will not occur this financial year. Proposed capital Expenditure Carry Overs The following table identifies those projects that are proposed to be carried over and included in the 2008/2009 Budget totalling $10.369M. The majority of these projects were previously reported to Council at its meeting of the Committee of the Whole – 19 February 2008.

ProjectGeneral Funded Reserves Total Comments

BRUSH FARM HOUSE CURTILAGE AND SURROUNDS

1,050,000 1,050,000 Extended consultation and stakeholder requested design modification

COMMUNITY HALL & FACILITIES UPGRADES

250,000 250,000 Upgrading for Community Halls commenced but works will not be fully completed by 30 June 2008

INTEGRATED TRAFFIC SOLUTION INCLUDES PROPERTY

2,000,000 2,000,000 Voluntary purchase of two properties nearing agreement

TOTAL BUILDINGS 2,000,000 1,300,000 3,300,000



ITEM 6 (continued)

Project General Funded Reserves Total Comments

ROAD RECONSTRUCTION - LAKESIDE AVENUE (WINGATE AVE -HILLVIEW ST)

- 100,000 100,000 Works expected to commence in June 08 after extensive consultation

ROAD RECONSTRUCTION - IDA STREET

91,933 - 91,933 Power poles to be relocated by Energy Australia in the next fiancial year

ROAD RECONSTRUCTION RAILWAY PARADE (MAY ST - ROWE ST)

50,000 - 50,000 Design being amended following further consultation. Works will commence this financial year.

ROAD RECONSTRUCTION - ROTHESAY AVENUE

- 50,000 50,000 Budget transferred from Shepherds Bay Foreshore Parks ($50K) . $50K carry over for undergrounding of power currently being designed.

RALC TRAFFIC PARKING FOOTPATH MEASURES

30,577 - 30,577 Carpark dependent on Water Harvesting project that was deferred pending Council resolution to implement reuse on smaller scale.

RYEDALE ROAD/FOURTH AVE ROUNDABOUT

- 80,000 80,000 Design completed.

TRELFALL STREET/NORTH ROAD ROUNDABOUT

- 93,488 93,488 Design in Progress. RTA Blackspot funding not approved. To be funded from Section 94 Reserves.

TOWN CENTRE UPGRADES - MEADOWBANK DOMAIN

- 450,000 450,000 Concept adopted, community consultation now occuring. Works to proceed in 08/09.

TOWN CENTRE UPGRADES - MACQUAIRE PARK RAILWAY STATION PRECINCTS

- 900,000 900,000 Council's surface works dependent on TIDC program, only Macquarie Uni site to be completed in 07/08.

BOWDEN STREET LIGHTING MULTIFUNCTION POLES

- 339,500 339,500 Council contributions - dependent on Developer who expects construction in July 08.

TOTAL ACCESS 172,510 2,012,988 2,185,498 BUFFALO CREEK SQID - 370,000 370,000 Carry over $200K Budget plus $170K

Grant funding recently received. Planning stage extended to include creek rehabilitation. Further community consultation and design required.

MEADOWBANK PARK SQID - 130,000 130,000 Community consultation and tendering undertaken - works to commence this financial year.

NORTH RYDE GOLF CLUB MITIGATION

50,000 28,180 78,180 Dependent on development application and approval.

RYDE PARK SQID & WATER REUSE - 420,000 420,000 Undertaking environmental study and community consultation. Project's continuation will be dependent on Council resolution.

TOTAL CATCHMENTS & ASSETS 50,000 948,180 998,180



ITEM 6 (continued)

Project General Funded Reserves Total Comments

RYDE PARK UGRADE 25,000 950,000 975,000 Awaiting landscape specifications for passive area (old No. 2 Field). Works to commence in June 08

LOCKING SYSTEM 20,000 - 20,000 Not all Parks are anticipated to be completed by 30 June 08.

SIGNAGE IN PARKS 30,000 - 30,000 Not all Parks are anticipated to be completed by 30 June 08.

ACQUISITION OF PROPERTIES FOR OPEN SPACE

- 2,000,000 2,000,000 Due to consideration of a major acquisition no expenditure anticipated this financial year

BUFFALO CREEK TRAIL - 300,000 300,000 Completion of design being undertaken in consultation with stakeholders. Works to be undertaken next financial year.

INTERPRETIVE SIGNS - BRUSH FARM PARK

- 29,555 29,555 Works deferred until next financial year

TOTAL PARKS 75,000 3,279,555 3,354,555 LAZY RIVER CEILING REPLACEMENT

- 160,000 160,000 Project estimated to cost $160K. 2007/2008 Budget to be carried over plus an additional $103K.

RAINWWATER REHARVESTING - 133,000 133,000 $133K to be carried over as per Council Resolution PF&S - 1 April 2008.

RALC CARPARK - 29,909 29,909 Carpark works to be completed following completion of water reharvesting project

TOTAL RALC - 322,909 322,909 PABX EQUIPMENT 168,000 - 168,000 Finalisation of quotation in progressCHRIS 21 PAYROLL/HR 40,000 - 40,000 Project deferred for implementation in

September 2008TOTAL OTHER 208,000 - 208,000

TOTAL CAPITAL EXPENDITURE CARRY OVERS

2,505,510 7,863,632 10,369,142

Other Capital Expenditure Adjustments Excluding the above carry overs, the capital works program has been reduced by $1.5M, resulting in additional Working Capital funds of $279K. Major adjustments are as follows: Community Life

• Parks budgets have been reduced by $1.3M Property acquisitions funded from Section 94 reserves have been reduced by

$3M. $2M is proposed to be carried over. Christie Park resurfacing project has been deleted as no contribution will be

received towards this project. Works have been completed at Meadowbank Park Upgrades and Water

Harvesting design resulting in savings of $130K.



ITEM 6 (continued)

As mentioned previously in this report, essential services are to be connected at North Ryde Common at an estimated cost of $65K. (Committee of the Whole – 5 February 2008)

• Ryde Aquatic Leisure Centre capital projects have been reduced by $229K. Routine maintenance works have extended the useful life of some plant and equipment that was scheduled to be replaced this financial year.

Corporate Services • New loan borrowings of $2M were budgeted to be drawn down this financial year to

fund the property acquisitions as part of the integrated traffic solution for the Ryde Civic Precinct redevelopment. It is proposed that this loan be drawn down in 2008/2009 resulting in savings of $78K in the current budget.

Public Works • The Access capital budget has been increased by $100K. Projects contributing to

this variation include: Increased Heavy Patching works valued at $100K have been required

following the deterioration of road pavements due to prolonged wet weather – Committee of the Whole – 19 February 2008.

As previously mentioned in this report Council was unsuccessful in receiving grant funds from the RTA for a number of projects. As a result the roundabout at the intersection of Threlfall Street and North Road has been deferred. It is proposed that other projects that were to be partly funded by the RTA be funded from within the current capital works program.

Council was unsuccessful in its application to the Department of Planning for $230K for the continuation of cycleway along the Parramatta Foreshore. $30K has been approved resulting in a reduction to the cycleways program of $200K.

Eastwood Town Centre budget has been allocated $161K. Contract variations for works completed in 2006/2007 have been finalised, whilst final design works in preparation of 2008/2009 works have been undertaken. This project is partly offset by savings in drainage reconstruction works at First Avenue.( $107K),

Other Items In addition to the items listed above there are budget variations as at 31 March 2008 that are a result of profiling changes or expenditure/income being received earlier or later than expected. While these items do not affect Council’s Working Capital balance they contribute to the year to date variations. Major items are listed below for information purposes.



ITEM 6 (continued) Assets • Buildings expenditure budget is currently $172K over budget. After allowing for

internal Property Management Charges this budget is $46K under budget. • Catchments and Assets grant income is currently $166K below budget. Progress

claims for the Eastwood ($43K) and Macquarie Park ($53K) Floodplain Risk Management studies were sent in February. Expenditure is currently $134K under budget for these projects.

• Access capital income is $400K under budget. Roads to Recovery income ($376) will be received in total when nominated road reconstruction projects have been completed.

• Waste and Fleet expenditure is $237K under budget. This budget was reduced by $905K during the March Quarter.

Environment • Regulation income is $325K below budget. This budget has been reduced by $133K

during the March Quarter Review. This reflects increased compliance within the community and a slight downturn income due to the reduction in tariff of $13.20 to $10.00 per day for Macquarie Park parking meters. However, it is anticipated that occupancy over time will increase.

• Urban Planning income is $140K under budget. Rezoning income for Macquarie Park will be received in the fourth quarter.

• Urban Planning expenditure is $211K under budget. This budget was reviewed and reduced by $69K. Master Plans ($73K), Urban Village Public Domain ($62K) and the Comprehensive LEP for Ryde ($32K) are the main projects under budget. These projects have been committed.

• Environment expenditure budget is $107K under budget. This budget was reviewed and reduced by $94K. All projects have been committed.

Governance • The contribution to the New South Fire Brigade is currently $353K under budget.

The final invoice was paid in April. • Financial Services expenditure excluding labour savings declared in December

Quarter, is $93K under budget. Insurance costs are $53K under budget. People • Parks expenditure (excluding labour savings declared December Review) is currently

$458K under budget. Variations are within the following areas: Projects in Bush Land Areas $253K – Field of Mars works have been

delayed pending the adoption of the Plan of Management. Contractors have been engaged for the other projects and works are in progress.

Parks Building Maintenance $124K. • After excluding labour savings declared in the December Quarter Review, there are

minor variations throughout the Library Services, Community Services and Ryde Aquatic Leisure Centre budgets.



ITEM 6 (continued) Capital Expenditure • Parks capital expenditure is currently $1.3M under budget with $551K in orders

committed. The following projects are contributing to this variance: Blenheim Park Amenities Block and Solar Lighting Upgrade $75K –

contractor engaged with works to commence in May. Marsfield Park Remediation $73K – top dressing completed, fence

preparation works commencing in May. Locking Systems $128K – preferred contractor selected with works to

commence in May. Signage in Parks $72K – installations to commence May/June. Infrastructure Upgrades $197K – orders placed and installations

continuing. Playground Upgrades $141K – orders placed and installations continuing. Natural & Cultural Heritage Study $87K – consultant’s report in progress. Ryde Parramatta River Walk $190K – works being completed in

conjunction with cycleways project. • Information Management is currently $548K under budget. However, a progress

payment for the new Core Systems project is payable in June. • Access Capital expenditure is $3.6M under budget with orders of $2.9M committed.

Variations are in the following programs, exceptions include: Footpath Construction $715K – 68% of program has been completed with

final costs to be processed. o Culloden Road $131K– works expected to be completed this

financial year in conjunction with TIDC. o Delhi Road $30K– to be completed May/June in conjunction with

the RTA. o Cox’s Road $52K – design completed with works programmed for

June. o Rhodes Street $54K – design completed works programmed for

May. o Waratah Street $41K – design completed with works programmed

for May. Pavement Rehabilitation $63K with final costs to be processed. Any

additional expenditure will be offset within the Access capital works program. Road Reconstruction $755K

o Brett Street $57K – works commenced in April. o Bridge Road $110K - works commenced in April. o Concord Place $96K – works programmed to be completed in May.

o Gowrie Street $67K – works commenced in April o Sutherland Street $87K - works programmed to commence in May. o Talavera Road $200K – works completed in April.

Resealing/Resheeting Program $777K – all works are programmed for May.



ITEM 6 (continued)

Town Centre Upgrades $671K. o Five Ways Town Centre $ 307K– works substantially completed. o Civic Precinct $190K– works in progress.

Cycleways $356K. o Parramatta Foreshore $225K – construction in progress. o Waterloo Road $150K – Design in progress with works

programmed for June. Other Capital Expenditure $260K.

o Carparks $100K – designs completed with works to be completed in the fourth quarter.

o Implement Integrated Transport Strategy $60K – footpath construction works at Morrison Road and Cowell Street to improve pedestrian links commenced in April.

• Buildings capital expenditure is currently $683K under budget with orders of $1.3M committed. Variations are within the following projects:

Disability Access Improvement program $119K Eastwood Town Hall $121K Amenities/Toilet Block Upgrades $173K Replacement of Security System in Operational Buildings

All works are programmed to be completed by June 2008. • Catchments and Assets is currently $609K under budget.

Archers Creek restoration $139K – works commenced in April. Replacement of Pits in Poor Condition $199K – works in progress. Replacement of Pipes in Belmore Street $167K - works commenced in

April. • Plant and Fleet replacement is currently $553K under budget. This is a timing

variation with all purchases to be within budget. Consultation • All Internal Council business units were consulted. Internal Workshops held:- • Not Applicable City of Ryde Advisory Committees consulted included:- • Not Applicable External public consultation included:- • Not Applicable Comments Service Unit Managers have reviewed their unit budgets at the end of the March 2008 quarter to review that budget targets will be met and/or to declare any variations to budget that will impact on the Council’s financial position and end of year financial results.



ITEM 6 (continued) Critical Dates The following deadlines are required to be met: • In accordance with Section 407 of the Local Government Act 1993, the General

Manager must “report to the council within 2 months after the end of each quarter as to the extent to which the performance targets set by the Council's current management plan have been achieved during that quarter”.

Management Plan Budget / Linkages Revisions to budgets in the March 2008 Quarter meet the objectives of the Key Outcome Areas and/or the Capital Works Program listed in the 2007-2010 Management Plan. Relationship to Key Outcome Areas Revisions to budgets for the March 2007 Quarter result in an increase to Working Capital funds of $613K, this can be broken down into the Key Outcome Areas as follows: People The budget revision for the March 2007 Quarter meet the key outcomes for People (set out on pages 32 - 33 of the Management Plan 2007-2010). The March 2007 Quarter Budget Revisions provide for an increase in Working Capital funds of $125K. Assets The budget revision for the March 2007 Quarter meet the key outcomes for Assets (set out on pages 32 - 33 of the Management Plan 2007-2010). The March 2007 Quarter Budget Revisions provide for an increase in Working Capital funds of $231K. Environment The budget revision for the March 2007 Quarter meet the key outcomes for Environment (set out on pages 36 - 38 of the Management Plan 2007-2010). The March 2007 Quarter Budget Revisions provide for a reduction in Working Capital funds of $191K. Governance The budget revision for the March 2007 Quarter meet the key outcomes for Governance (set out on pages 39 – 41 of the Management Plan 2007-2010). The March 2007 Quarter Budget Revisions provide for an increase in Working Capital funds of $169K. Capital Works The budget revision for the March 2007 Quarter provides for an increase in Working Capital funds of $279K.



ITEM 6 (continued) Financial Impact Following the completion of the March quarterly review, this has resulted in additional funds of $613K being available. It is recommended that these funds be transferred to the Investment Property Reserve to fund future initiatives. Therefore, Council’s budgeted Working Capital balance at 30 June 2008 is maintained at $2.179M as projected in the 2008-2011 Draft Management Plan Policy Implications There are no policy implications through the adoption of this recommendation. Other Options No other options were considered in conjunction with the recommendation contained within this report. Conclusion During the March Quarter the 2008-2011 Draft Management Plan was prepared and was placed on public exhibition on the 28 April 2008. The Draft Budget was formulated based on a projected Closing Working Capital Balance at 30 June 2008 of $2.179M. A comprehensive review of Council’s Capital Works Program has been undertaken, resulting in a reduction to the program of $11.9M. It includes $5M for property acquisitions and it is proposed that $10.369M be carried over and included in the 2008/2009 Capital Works Program when the 2008-2011 Draft Management Plan is considered by Council at its meeting on 6 June 2008. Following this review, Council’s budgeted Working Capital balance at 30 June 2008 is projected to be maintained at $2.179M as forecasted in the 2008-2011 Draft Management Plan RECOMMENDATION: (a) That the report of the Senior Management Accountant and Chief Financial Officer

dated 9 May 2008 on the implementation of the Management Plan for the period 1 January – 31 March 2008, (3rd quarter) be received and noted.

(b) That the Certificate of the Responsible Accounting Officer attached to the report of

the Senior Management Accountant and Chief Financial Officer dated 9 February 2008 be noted.



ITEM 6 (continued) (c) That the projects listed in this report as carry overs be included in the Draft 2008-

2011 Draft Management Plan, to be considered by Council at its meeting on 3 June 2008.

Report prepared by: Nicole O’Grady Senior Management Accountant Richard Nankivell Chief Financial Officer Report approved by: Roy Newsome Group Manager Corporate Services



CONFIDENTIAL ITEMS 7 ADVICE ON COURT ACTIONS Confidential This item is classified CONFIDENTIAL under Section 10A(2)(g) of the Local Government Act, 1993, which permits the meeting to be closed to the public for business relating to the following: (g) advice concerning litigation or advice that would be privileged from production in

legal proceedings on the ground of legal professional privilege. This matter is classified confidential because it contains advice concerning legal matters that are:- (a) substantial issues relating to a matter to which the Council is involved. (b) clearly identified in the advice, and (c) fully discussed in that advice. It is not in the public interest to reveal all details of this matter as it would prejudice Council’s position in any court proceedings. Report prepared by: Joe Strati General Counsel Report approved by: Sue Weatherley Acting General Manager

Précis of Correspondence Page 1

Précis of Correspondence, submitted to Council on 13 May 2008.

PRECIS OF CORRESPONDENCE FOR CONSIDERATION There were no items of Correspondence.

Notices of Motion Page 1

Notice of Motion submitted to Council on 13 May 2008.

NOTICES OF MOTION 1 INFORMATION SESSIONS – Councillor Campbell Motion: “(a) That the City of Ryde hold three (3) public information sessions (to be held before

13 June 2008) – one in each Ward of the Council area – to encourage people to consider standing for election in the 2008 Local Government Election.

(b) That these information sessions be promoted in the “City View” newsletter, in the

Mayoral Column, at the Council Shopfront, in our local libraries and on the website. (c) That the “Becoming a Councillor” publication produced by the Department of Local

Government be uploaded to the Council website and also provided in each of our Libraries.

(d) That all Councillors be invited to each information session.” 2 GENDER CHECKLIST – Councillor Campbell Motion: “(a) That Council implement the “Gender Checklist” as well as the 24 actions identified

in the LGMA’s “Action Plan for Women Employed in Local Government in NSW” into the employment framework for the City of Ryde.

(b) That the General Manager provide quarterly feedback to Councillors regarding the

progressive implementation of these actions – and their measured impact on the proportion of women working at each level of the organisation.”

3 PARKING METERS – Talavera Road, Macquarie Park – Councillor

Butterworth Motion: “That Council remove the parking meters on the northern side of Talavera Road between Khartoum and Lane Cove Roads, Macquarie Park.”

Notices of Rescission Page 1

Notice of Rescission submitted to Council on 13 May 2008.

NOTICES OF RESCISSION 1 312 VICTORIA ROAD GLADESVILLE. Lot 100 in DP 771721. Local

Development Application for a Car Wash Facility and Cafe. LDA 101/2005 – The Mayor, Councillor Petch and Councillors Perram, Netterfield and Yedelian

That Council rescind the previous resolution in relation to Item 2 - 312 VICTORIA ROAD GLADESVILLE. Lot 100 in DP 771721. Local Development Application for a Car Wash Facility and Cafe. LDA 101/2005 passed at the Committee of the Whole meeting of Council held on 6 May 2008, namely: (a) "That Local Development Application No. 101/2005 to construct a Car Wash

Facility and Ancillary Café at 312 Victoria Road, Gladesville, being lot 100 in DP 771172 be approved, subject to the conditions of consent in the report of the Consultant Town Planner, dated 14 April 2008, in the Committee of the Whole Agenda No. 06/08 at pages 14 to 35, and subject to the following: (i) Inclusion of the following condition and subsequent renumbering of the

existing conditions: 157. The Manager/Operator shall take all reasonable steps, including the

issue of instructions to all relevant staff, to ensure that vehicles waiting to enter the site do not queue across the footpath or onto Victoria Road.

(ii) Amendment of the following conditions to read:

145. The hours of operation of the proposal including the delivery of any goods are restricted to 7am to 7pm Mondays to Saturdays and 8am to 6pm on Sundays.

76. Any plant, pump or similar noise producing equipment associated with

the water recycling system shall be either located in the plant room or in an acoustically treated enclosure that is certified by the acoustic consultant to achieve compliance with the existing standards of the EPA. Details to be submitted with the Construction Certificate. A Noise Management Plan, prepared to the satisfaction of the Group Manager – Environment & Planning, is to be submitted prior to the issue of the Construction Certificate.

(b) That all objectors be advised of the decision. (c) That a copy of the determination be forwarded to the RTA for its records. (d) That the applicant be advised that the Council noted his undertaking to the

adjoining residential properties, to double-glaze windows in their residences following a reasonable period of operation of the Car Wash Facility, should noise emanating from the operation of the facility continue and result in on-going complaints from adjoining residents."

Acting General Manager’s Report

Documents

Transcript of Acting General Manager’s Report