General Manager’s Report - AC Transit · General Manager’s Report December 12, 2018 Page 4 2018...
Transcript of General Manager’s Report - AC Transit · General Manager’s Report December 12, 2018 Page 4 2018...
GeneralManager’sReport
December12,2018 Page1
AC Transit/Oakland DOT & Planning Meeting On November 21st the General Manager met with Director of Planning & Building, William Gilchrist, Oakland Department of Transportation, Director Ryan Russo and Robert Ogilvie SPUR's Oakland director. Topics included designing streetscape improvements to the recently published AC Transit multi‐modal guidelines, startup, and signal timing optimization of the BRT, conditioning developers to partially fund public transit and how Oakland and AC Transit can better work to shape land use planning and public transit.
California Hydrogen and Fuel Cell Summit On December 10th & 11th, the General Manager attended the California Hydrogen Business Council’s “California Hydrogen and Fuel Cell Summit” held in Sacramento. On Tuesday the 11th the General Manager participated as a panelist to discuss AC Transits Zero Emission Bus program.
Newark Chamber's Annual Business Awards Luncheon‐ AC Transit was a proud sponsor of the Newark Chamber of Commerce’s Annual Business Awards Luncheon on November 8. As an event sponsor, AC Transit received recognition during the program and in the event booklet. In attendance was Director‐Elect Diane Shaw and Estee Sepulveda, External Affairs Representative.
Veterans Day Event ‐ This year marked the third annual celebration of Veterans Day and focused on honoring and recognizing the valuable expertise, leadership experience and sense of mission our veteran employees bring to the District and to our millions of riders every year. The Veterans Day Celebration was held on November 8th at Division 3 and was attended by more than 100 AC Transit employees. The Guest of Honor, AC Transit Board of Directors Vice President Joe Wallace, delivered an engaging and inspiring speech on commitment to service and introduced a special video message from General Manager Michael Hursh. The program included an employee panel and concluded with a cake‐cutting ceremony and reception.
Pictured below L‐R are: David Wilkins, Mike Carvalho, Steven Stanley, Patricia Mason, Dolores Watson, Vice President Joe Wallace, and Eric Howell.
Board of DirectorsDecember 12, 2018Agenda Item 8Staff Report No. 18-312
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Double Decker Rollout and Transbay Rider Appreciation ‐ AC Transit continued its commitment to improving Transbay service with the introduction of double decker buses on December 3, 2018. The first phase of the rollout included Lines FS and J, two of the highest ridership routes, serving over 1,600 passengers daily. The first morning of service was marked with a special Rider Appreciation welcome at the Temporary Transbay Terminal. During the morning commute, AC Transit staff (pictured below) greeted Transbay riders, offered promotional items, and answered passenger questions. Brand Ambassadors rode along on the new buses to distribute safety brochures and share safe riding tips.
The event and the double decker rollout received numerous positive rider mentions and is becoming one of the largest social media engagement campaigns of the year.
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2018 Holiday Campaign – On November 26, the free‐fare Holiday Bus was launched into service, kicking off this year’s Holiday
campaign. AC Transit has a 55‐year tradition of gifting riders free fares on a holiday‐themed bus each year. This coach will be
assigned to various routes for nine days out of each Division from, November 26 through December 31.
The theme of this year’s Holiday campaign is “AC Transit’s spin on traditional Holiday songs,” as expressed on the exterior of
the bus with the slogan, “HAVE YOURSELF A MERRY LITTLE BUS RIDE.” There is also a number of ad cards inside the bus that
continues with the theme of alternate song lyrics with an AC Transit or East Bay motif—interspersed with a message of
seasonal greetings in 15 languages. Riders are encouraged to submit their own AC Transit‐inspired song lyrics by using the
hashtag #ACTransit.
VEHICLE COLLISION RATES ‐ During November, the vehicle collisions rate per 100,000 miles improved approximately 43 percent as it dropped from 5 to 2.89. The Accident Reduction Committee (ARC) monitors accidents, performs root cause analysis and implements measures to reduce trends impacting the agency negatively.
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PASSENGER FALLS ‐ On a System‐wide average passenger falls per 100,000 miles improved again to a rate of 1.9 for November which is well below the District goal of 3.25. A significant improvement was achieved on this key performance indicator during the past year. This is a result of heightened awareness from Operators to wait for passengers to sit in their seats before leaving service stops.
NEW BUS PROCUREMENT:
Double Deck Bus – The District has received 14 of 15 double deck buses from Alexander‐Dennis. The remaining bus
was delayed due to manufacturing issues with the roof. Five buses have been accepted and started revenue service on
the FS and J lines on Monday, December 3rd. Service on the L and LA lines is planned for February. Staff is coordinating
funding resources to retrofit facilities at D4 and D2 and tree trimming activities with the respective Cities along other
Transbay routes in preparation to expand the bus deployment in other service areas.
Gillig Bus – The District has received 30 of 35 new Gillig buses. The buses will replace 40‐foot non‐air conditioned
VanHool buses with new air‐condition equipped buses. All 35 buses are expected to arrive by late December 2018.
New Flyer 40‐foot Fuel Cell Electric Bus (FCEB) – Delivery of the first FCEB was delayed at the factory in Anniston,
Alabama. It was originally scheduled to arrive in mid‐October. A cabin cooling hose issue was resolved however
another issue has been discovered; during operation of the bus, a loud noise is emanating near the electric traction
motor area. New Flyer is working on further diagnostics to identify the cause and make repairs. At this point, a delivery
date has not been established.
New Flyer 40‐foot Battery Electric Bus (BEB) – Production progress of the BEBs continues to stay on target for delivery
of the first lead bus during the week of February 4 to 8, 2019.
New Flyer 60‐foot Fuel Cell Electric Bus (FCEB) – New Flyer completed the Federal Transit Administration (FTA)
required Altoona test of the new 60‐foot FCEB. This is the first 60‐foot FCEB bus to be produced in the United States.
The District is partnering with CalStart and New Flyer, as part of an FTA grant, to operate the bus and provide
performance data. The bus is at New Flyer’s Vancouver, Canada plant for final preparations before delivery to AC
Transit. We expect to receive the bus by mid‐January 2019.
Executive Reporting
As of October 31, 2018
Contents
1. Budget Summary – Overview2. Budget Summary – Chart3. Positions Summary4. Farebox Revenue and Ridership5. Capital Improvement Program Summary
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Budget Summary
Overview
Overallo Overall the District is on track for expenses. October expenses are 3% over monthly target, partly due to the larger than
average number of weekdays, but the year‐end projection is still below budget. Total Labor
o Labor expenses overall exceed monthly targets by 3%. All regular time accounts exceed monthly targets due to the largerthan average number of weekdays in October. Some overtime expenses will be reimbursed by project grant funds, butreimbursement often lags by a few months.
o Operator Premium Time shows above target in the monthly and annual projections due to operator unavailability. Someovertime due to CAD/AVL will be reimbursed by the project, but this offset shows under Miscellaneous Wages & Fringe.
o Maintenance Overtime continues to exceed target due to employee unavailability, although the amount over hasdecreased from prior months. The department is working to tighten up overtime use to re‐balance the overtime budget.
o Salaried Overtime exceeds target as the District runs two Operations Control Centers simultaneously due to the CAD/AVLproject. This overtime will be reimbursed by the project, but this offset shows under Miscellaneous Wages & Fringe.
o Health Plans expenses were over monthly target due to timing.o Pension expense exceeds target due to timing of contribution payments. Staff expects this category will trend to budget.
Total Non‐Laboro Total Non‐Labor expenses is above monthly target by 1%.o Security Services is over monthly target due to timing of expenses.o Vehicle Parts is over monthly target but the year‐end projection is still below budget.o Fuel & Lubricants exceeds monthly target due to higher than expected diesel prices. Oil prices have come down recently
which should reduce expenses further on in the year.o Miscellaneous Materials exceeds monthly target due to timing of expenses.o Taxes is above monthly target due to timing of use tax payments.o Purchased Transportation is over monthly target due to timing of expenses. Last month was under by a similar amount.
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Parent Account & Name Single Month Budget
Single Month Actuals
Single Month Budget Used %
Annual Budget Actuals FYTD Annual BudgetRemaining
Budget Used % FYTD
Historical Avg %
Used FYTD
Projected Annual Budget Used %
WagesOperators Regular Time 5,801,957 6,061,803 104% 69,623,483 22,722,359 46,901,124 33% 33% 99%Operators Premium Time 1,352,915 1,563,228 116% 16,234,985 6,136,221 10,098,764 38% 31% 122%Maintenance Regular Time 2,169,971 2,226,185 103% 26,039,648 8,346,328 17,693,320 32% 33% 97%Maintenance Overtime 109,942 129,187 118% 1,319,303 554,142 765,160 42% 30% 140%Salaried Regular Time 2,764,424 2,948,357 107% 33,173,083 10,910,463 22,262,620 33% 33% 98%Salaried Overtime 48,964 92,825 190% 587,564 528,879 58,685 90% 32% 285%
Misc Wages & Fringe 5,582,242 5,077,509 91% 66,986,905 19,680,721 47,306,184 29% 30% 99%Health Plans 4,438,631 4,708,076 106% 53,263,573 16,737,640 36,525,933 31% 32% 98%Pension 4,534,869 4,816,069 106% 54,418,422 19,694,582 34,723,841 36% 34% 106%
Labor Total 26,803,914 27,623,239 103% 321,646,966 105,311,336 216,335,630 33% 32% 101%
Key ServicesProfessional and Tech Svcs 576,104 466,549 81% 6,913,245 1,387,333 5,525,913 20% 23% 87%Security Services 1,037,829 1,093,548 105% 12,453,950 3,993,952 8,459,998 32% 34% 93%
Other Services 978,732 934,199 95% 11,744,779 2,586,332 9,158,447 22% 29% 76%Vehicle Parts 938,152 1,060,034 113% 11,257,821 3,708,452 7,549,369 33% 35% 93%Fuel & Lubricants 1,266,164 1,374,107 109% 15,193,971 5,563,825 9,630,145 37% 37% 100%Other Maintenance 160,773 137,612 86% 1,929,282 521,203 1,408,079 27% 36% 75%Office Supplies 44,781 34,642 77% 537,377 201,002 336,375 37% 32% 118%Misc Materials 65,295 140,796 216% 783,535 439,126 344,409 56% 18% 311%Utilities 328,736 328,263 100% 3,944,827 1,053,845 2,890,982 27% 32% 83%Liability 1,264,376 1,072,663 85% 15,172,507 4,907,092 10,265,415 32% 45% 72%Taxes 247,059 265,553 107% 2,964,705 826,623 2,138,082 28% 32% 86%Purchased Transportation 2,704,652 3,039,448 112% 32,455,829 10,715,900 21,739,929 33% 34% 98%Miscellaneous 445,720 272,447 61% 5,348,635 821,312 4,527,323 15% 21% 74%
Non-Labor Total 10,058,372 10,219,858 102% 120,700,464 36,725,998 83,974,467 30% 33% 91%
Grand Total 36,862,286 37,843,098 103% 442,347,430 142,037,333 300,310,097 32% 33% 99%
Single Month - October FY2019 FYTD (% of year completed: 33%)
Budget Summary (Budget vs Actuals as of October 31, 2018)
10% or more over expected2% - 9% over expected
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Department Filled Vacant Total Position Type Filled Vacant Total
Operations ‐ Bus Operators 1301 52 1353 Bus Operator 1301 52 1353Operations ‐ Non Operators 538 40 578 Maintenance 407 32 439District Secretary 3 0 3 Salaried 361 29 390Finance 83 8 91 Clerical 59 2 61General Counsel 13 2 15 Total 2128 115 2243General Manager 10 0 10Human Resources 38 3 41Innovation and Technology 37 0 37EAMC 32 4 36Planning & Engineering 41 2 43Retirement 3 1 4Safety, Security, & Training 29 3 32Total 2128 115 2243
Positions Summary
Authorized Positions Authorized Positions
Positions data as of September 21, 2018* Non‐Bus Operators include all permanent employees except for operators
91%
4%4%1%
Operators
Filled Positions (1301/1353)
Vacant Positions (52/1353)
Operators on Long‐Term Leave(52)Operator Trainees (21)93%
7%
Non‐Bus Operators*
Filled Positions (827/890)
Vacant Positions (63/890)
7% 0% 9% 13%0% 7% 0%
11% 5%25%
9%
0%
25%
50%
75%
100%
Non‐Operator Vacancies by Department
Vacant
Filled
81%
14%4%1%
0%
Employee Affiliation
ATU (1814)
AFSCME (304)
Unrepresented (93)
IBEW (32)
Intern (4)
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Farebox Revenue
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun FYTDFY
ProjectionFY 2018‐19 4,238,803 5,008,431 4,850,857 4,796,155 18,894,246 56,682,738
FY 2017‐18 4,026,691 4,843,909 4,347,832 5,002,871 4,238,318 3,785,060 4,205,031 4,082,446 4,352,983 4,175,469 4,727,186 5,535,221 18,221,303 53,323,017
Y‐Y % 5.3% 3.4% 11.6% ‐4.1% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 3.7% 6.3%
NTD Ridership
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun FYTDFY
ProjectionFY 2018‐19 4,216,443 4,765,441 4,768,915 5,319,872 19,070,671 57,212,013
FY 2017‐18 4,008,950 4,527,444 4,602,036 4,850,192 4,245,110 4,032,364 4,066,966 4,109,487 4,461,008 4,410,075 4,366,351 4,178,738 17,988,622 51,858,721
Y‐Y % 5.2% 5.3% 3.6% 9.7% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 6.0% 10.3%
Notes:
1. Farebox revenue is for per‐boarding payments only; does not include EasyPass agreements or contract services (BART, City of Oakland, etc.)
2. Total ridership and farebox revenue projections are based on the average monthly ridership and farebox revenue applied to the rest of the fiscal year.
Farebox Revenue and RidershipFY 2018‐19 vs. FY 2017‐18
3. September 2018 farebox revenue includes 1st quarter ACTC Student Pass Program revenue of $448,830. Without ACTC billing, Sept. farebox revenue would be 1.6% Y/Y. Similarly, the Y/Y % reduction in October 2018 is due to Student Pass revenue in October 2017 affecting the percentage calculation ‐ without that revenue, the Y/Y increase would be 10.9%.
$0
$1,000,000
$2,000,000
$3,000,000
$4,000,000
$5,000,000
$6,000,000
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Farebox Revenue
FY 2017‐18 FY 2018‐19
0
1,000,000
2,000,000
3,000,000
4,000,000
5,000,000
6,000,000
Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun
Ridership
FY 2017‐18 FY 2018‐19
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Capital Improvement Program Summary
Actual/Projected Spending per FY ($1,000s) Projects Life‐to‐Date ($1,000s)
Category Total Budget Prior FYs FY 2017 FY 2018 FY 2019 FY 2020+ Total Spent PO Spent + PO % Spent
+ PO
Corridor 19,782 1,068 489 1,318 10,405 6,502 19,782 6,419 4,507 10,927 55%
Environmental 3,959 204 20 ‐ 3,133 600 3,958 489 425 914 23%
Facilities 47,197 11,807 19,776 3,797 6,581 6,178 48,140 35,872 785 36,656 79%
IS 40,376 7,040 4,697 5,241 21,372 2,050 40,400 20,212 8,865 29,077 72%
Marketing 2,323 1,471 172 241 439 ‐ 2,323 2,020 164 2,183 94%
Other 40,216 37,462 2,579 7 153 10 40,211 40,206 ‐ 40,206 100%
Safety 1,264 94 29 151 990 ‐ 1,264 280 7 287 23%
Vehicles 183,173 48,194 22,543 55,218 42,827 6,500 175,282 127,207 35,440 162,648 89%
ZEBA 32,053 13,203 884 203 17,064 692 32,047 14,306 13,003 27,309 85%
BRT 204,230 56,968 20,449 34,172 75,597 49,329 236,515 129,665 61,438 191,103 94%
573,573 177,513 71,638 100,349 178,561 71,862 599,922 376,676 124,634 501,310 87%
Actual/Projected Spending per FY ($1,000s) Projects Life‐to‐Date ($1,000s)
Category Project Name Total Budget Prior FYs FY 2017 FY 2018 FY 2019 FY 2020+ Total Spent PO Spent +
PO % Spent + PO
Corridor South County Corridor Line 97 6,732 50 332 1,123 5,228 ‐ 6,732 4,942 1,149 6,091 90%
Facilities D2 Storm Drains 1,895 193 43 1,605 54 ‐ 1,895 1,841 13 1,854 98%
Facilities D2‐Trans Bldg Roof Repl/Equip 651 81 24 474 71 ‐ 651 580 7 586 90%
Facilities GO‐Cust Serv Renovation 980 1 51 69 859 ‐ 980 193 76 269 27%
Facilities New Operator Restrooms 750 17 32 44 417 240 750 118 11 128 17%
Facilities GO Water Intrusion Repairs 1,360 ‐ 8 142 1,211 ‐ 1,360 165 42 207 15%
Facilities GO UST Replacement 600 ‐ ‐ ‐ 600 ‐ 600 133 382 515 86%
Facilities CMF Boiler Replacement 1,354 ‐ ‐ ‐ 1,354 ‐ 1,354 132 42 174 13%
Safety D6‐Badge Access & Security Cam 599 ‐ 0 ‐ 598 ‐ 599 0 ‐ 0 0%
Vehicles Roof A/C for Buses Retrofit 886 ‐ ‐ 565 322 ‐ 886 824 12 836 94%
Total 15,807 342 490 4,022 10,714 240 15,807 8,928 1,733 10,661 67%
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