5 Hot Sales Productivity Technologies to Save you Time Every Week
#ACR15 Presentation: Introduction to Automation and Workflows to Save Time and Increase Office...
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Transcript of #ACR15 Presentation: Introduction to Automation and Workflows to Save Time and Increase Office...
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flickr.com/quacktaculous
Introduction to Automation and Workflows to Save Time and Increase Office Productivity
Paul Sufka M.D. paulsufka.com @psufka
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flickr.com/quacktaculous
Disclosures:Own Apple shares
(<0.000025% of the company)
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flickr.com/quacktaculous
Slides and links to essential material:
paulsufka.com/automation
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Overview
Productivity: 7 Principles
Getting Things Done (GTD)
Automation Tools
flickr.com/whoisthatfreakwiththecamera
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Why Productivity?
Get the most possible out of your time
Eliminate wasted effort
Not about cutting corners
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Don’t work harder. Develop a system.
flickr.com/64894594@N08
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–Abraham Lincoln
“Give me six hours to chop down a tree and I will spend the first four
sharpening the axe.”
flickr.com/bigberto
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Mise en Place (The importance of preparation)
flickr.com/afireinwinter
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How Different Groups Spend Their Day
http://www.nytimes.com/interactive/2009/07/31/business/20080801-metrics-graphic.html
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xkcd.com/1205
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Parkinson’s law“Work expands so as to fill the time
available for its completion”
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Decision Fatigue
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Pareto Principle (80/20 Rule)
Input ≠ Output
20% Effort 80% Results
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URGENTNot Urgent
IMPO
RTA
NT
Not
Impo
rtan
t
“Interruptions”Delegate
“Distractions”Avoid
“Goals”Schedule
“Critical”Do Now
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Batching TasksAvoid the time-consuming
“switching cost”
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Batching: Schedule Non-urgent Items
Phone calls
Prescription refills
Forms
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Pomodoro TechniqueBreak down work into intervals (25 min),
separated by short breaks (5 min)
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Perils of Interruption
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GTD
1.Capture2.Clarify3.Organize4.Reflect5.Engage
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Capture
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ClarifyActionable?
No Yes <2 min?
Do it now
or
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OrganizeSpecific date?
Projects Contexts+
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Reflect
Review tasks on a regular basis
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Engage
守破離(shuhari)
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Most Important Tasks (MITs)
flickr.com/photography-andreas
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flickr.com/stevecorey
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–John F. Kennedy
“Man is still the most extraordinary
computer of all.”
Automation Tools
flickr.com/florianric
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Task Management
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Omnifocus(Mac & iOS)
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Omnifocus: Projects
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Omnifocus: Contexts
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Clear(Mac & iOS)
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Due(Mac & iOS)
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Workflowy(All Platforms)
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Trello(Mac, iOS, Android, Web)
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Other Task Management Apps
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Notes Apps
flickr.com/mcgraths
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Evernote(All Platforms)
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Evernote(All Platforms)
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Other Notes AppsSimplenote (iOS, Mac, Android, Web)
Microsoft Onenote (All Platforms)
Notability (iOS, Mac)
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Time Tracking
flickr.com/raneko
–Peter Drucker“What gets measured, gets managed.”
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RescueTime(Mac & Windows)
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Timing(Mac)
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Text Expansion
flickr.com/theleetgeeks
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iOS Text ReplacementSettings »General »Keyboard »Text Replacement
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TextExpander(Mac)
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Windows Text Expansion
ActiveWords
Phase Express
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Speech to Text
flickr.com/evanforester
WPM
0 40 80 120 160
Typing
Speaking
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Apple Siri
Windows Cortana
Dragon
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Keyboard Automationflickr.com/mecookie
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CheatSheet(Mac)
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Keyboard Maestro(Mac)
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Windows Keyboard Automation
AutoHotKey
Mac Trackpad Automation
BetterTouchTool
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Password managers
Dilbert: November 27, 1995
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1Password(Mac, iOS, Windows, Android)
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1Password⌘ + /
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Email Tricks & Automation
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Email filters and rulesGmail Outlook
Archive/delete
Grouping
Forwarding
Automatic responses
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Unroll.Me
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Boomerang for Gmail
Schedule email:
to send later
to return later
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Automating meeting scheduling
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Doodle
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Automating the InternetGoogle Data Center
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IFTTT
Zapier
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Workflow app
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Questions?Slides and links
paulsufka.com/automation