Acknowledgement of Debt - airports.co.za services tender.pdf · Issue: 1 Template Issue Date:...

Issue: 1 Template Issue Date: 28/02/2014

Page 1

REQUEST FOR PROPOSALS FOR THE PROVISION OF OCCUPATIONAL HEALTH SERVICES, EMERGENCY MEDICAL SERVICES, MEDICAL AND EMERGENCY EQUIPMENTS AT AIRPORTS COMPANY OF SOUTH AFRICAS AIRPORTS FOR A PERIOD OF 5 YEARS.

Tender Number: : COR 130/2017

Issue Date : 19 JANUARY 2018

Closing Date : 23 FEBRUARY 2018

Briefing Session Date and Time : 29 JANUARY 2018 02 FEBRUARY 2018

- 19 January 2017 at 14:00 15:00PM (ACSA offices,

Riverwoods Office Park, 24 Johnson Road, Bedfordview - 20 January 2017 at 11:00 12:00 Cape Town

International Airport - 21 January 2017 King Shaka International Airport

23 angary 2017 Kimberley Airport

29 January 2018 at 14:00 15:00PM (OR Tambo International

Airport, Media Centre room next to the South African Post Office)

30 January 2018 at 11:00 12:00 Cape Town International Airport (Faranani Boardroom)

31 January 2018 King Shaka International Airport 11:00 12:00

02 February 2018 Port Elizabeth Airport 13:00 14:00

Clarification : 16 FEBRUARY 2018 AT 14:00

NB: Bidders may attend any of the compulsory briefing session. It is not compulsory to attend all the briefing sessions.

Bidding Company Name

Bidding Company Contact Details

Representative Name

Signature

Date


Page 2

1. SECTION 1: INSTRUCTIONS TO BIDDERS

1.1. Access to RFP documents

Tenders are available on www.etenders.gov.za. Kindly print and complete.

1.2. Submission of bid documents

The envelopes containing bid documents must have on the outside, the bidders return address, the full

description of the tender, tender number and the details of the Tender Management Office/Procurement

department where the bid will close. The documents must be signed and completed by a person who has

been given authority to act on behalf of the bidder. The bottom of each page of the bid documents must be

signed or stamped with the bidders stamp as proof that the bidder has read the tender documents. Bid

documents must be submitted STRICTLY on or before 14:00 PM on 23RD of FEBRUARY 2018 at 14:00PM

using the following method(s):

1.2.1. Hand delivery:

The bid document must be delivered to the Tender Management Office located at the address

below: Bidders can submit at any of the sites convenient to them.

- Tender Box A at OR Tambo International Airport

The Tender Box A is located at

ACSA Offices

North Wing

3rd Floor

- Tender Box at Cape Town International Airport

Southern Office Block

Ground Floor

Reception Area

- Tender Box at King Shaka International Airport

Ground Floor

MSO Building

Located in the Pickup Area

- Tender Box at Port Elizabeth International Airport

Administration Office

Aeropark Office Complex

Block A, 1st Floor

Allister Miller Drive, Walmer,

http://www.etenders.gov.za/


Page 3

Bids must be in duplicate (an original printed document and one printed copy of the original) together with

an electronic copy of the bid documents using a memory stick. The document marked as original document

will be the legal and binding document, in the event of any discrepancies between any of the submitted

documents; the original document will take precedence.

1.3. Late Bids

Bids which are submitted after the closing date and time will not be accepted.


Page 4

1.4. Clarification and Communication

Name: Onalenna Vilakazi

Designation: Senior Commodity Specialist

Tel: 011 723 2778

Email: [email protected]

Request for clarity or information on the tender may only be requested until Friday 16 February 2018 at

14:00 (PM). All responses to queries or for clarity sought by a bidder will also be sent to all other entities

which have responded to the Request for Bids within forty-eight (48) hours of clarification sought.

Bidders may not contact any ACSA employee on this tender other than those listed above. Contact will only

be allowed between the successful bidder and ACSA Business Unit representatives after the approval of a

recommendation to award this tender. Contact will also be permissible in the case of pre-existing

commercial relations which do not pertain to the subject of this tender.

1.5. Compulsory Briefing Session

A compulsory briefing session shall be held at ACSA Airports on the dates and time stipulated below:

NB: Bidders may attend any of the briefing session as listed below (it is not compulsory to attend

all the briefing sessions)

Briefing Session 1

Airports Company South Africa (ACSA)

O.R Tambo International Airport

Media Room Centre

Next to the South African Post Office

Date: 29 JANUARY 2018

Time: 14:00 15:00PM

Briefing Session 2


Cape Town International Airport


Time: 11:00 12:00

Faranani Boardroom

mailto:[email protected]


Page 5

Briefing Session 3


King Shaka International Airport


Time: 11:00 12:00

Cape Town Fish Market

Briefing Session 4


Port Elizabeth International Airport

Date: 02 FEBRUARY 2018

Time: 13:00 14:00

1.6. Bid Responses

Bid responses must be strictly prepared and returned in accordance with this tender document. Bidders

may be disqualified where they have not materially complied with any of ACSAs requirements in terms of

this tender document. Changes to the bidders submission will not be allowed after the closing date

and time of the tender. All bid responses will be regarded as offers unless the bidder indicates otherwise.

No bidder or any of its consortium/ joint venture members may have an interest in any of the other bidder/

joint venture/ consortium participating in this bid.

1.7. Disclaimers

It must be noted that ACSA reserves its right to:

1.1.1. Award the whole or a part of this tender;

1.1.2. Split the award of this tender;

1.1.3. Negotiate with all or some of the shortlisted bidders;

1.1.4. Award the tender to a bidder other than the highest scoring bidder where objective criteria allow;

1.1.5. To reject the lowest acceptable tender received; and/or

1.1.6. Cancel this tender.


Page 6

1.8. Validity Period

1.8.1. ACSA requires a validity period of one hundred and twenty (120) calendar days calculated from

the closing date for Bid submission. During the validity period of the tender the prices which have

been quoted by the bidder must remain firm and valid.

1.8.2. During the validity period the prices which have been quoted by the bidder must remain firm and

valid. It is only in exceptional circumstances where ACSA would accommodate a proposal to

change the price

1.9. Confidentiality of Information

1.9.1. ACSA will not disclose any information disclosed to ACSA through this tender process to a third

party or any other bidder without any written approval form the bidder whose information is sought.

Furthermore,

1.9.2. ACSA will not disclose the names of bidders until the tender process has been finalised and

awarded and published on National Treasury eTender portal.

1.9.3. Bidders may not disclose any information given to the bidders as part of this tender process to any

third party without the written approval from ACSA. In the event that the bidder requires to consult

with third parties on the tender, such third parties must complete confidentiality agreements, which

should also be returned to ACSA with the bid.

1.10. Hot Line

ACSA subscribes to fair and just administrative processes. ACSA therefore urges its clients, suppliers and

the general public to report any fraud or corruption to:

Airports Company South Africa TIP-OFFS ANONYMOUS

Free Call: 0800 00 80 80

Free Fax: 0867 261 681

Email: [email protected]

1.11. By submitting a bid, the bidder certifies that the information and documents provided are true, correct and

devoid of any fraudulent misrepresentations. ACSA reserves it right to seek further legal action if the bidder

fails to comply with this paragraph.

mailto:[email protected]


Page 7

2. SECTION 2: SPECIAL TERMS AND CONDITIONS

2.1. The Bidders shall be obliged to adhere to the terms and conditions of the tender as stipulated

below:

Bidders must provide the names, physical and postal addresses, telephone and fax numbers of their

regional or provincial offices and head office;

Bidders must provide the names, identity numbers and street addresses of all directors, stakeholder

and members or partners of, their companies or close corporations or partnerships, respectively as

the case may be;

The Bidders must be a South African registered entity

Bidders must provide security clearances of the employees who will be placed at the ACSAs facilities

as may be requested;

Bidders must provide proof of school/tertiary, qualifications, professional registration, HPCSA

accreditations and any relevant body governing the professions. Certificates are to be verified and

examined by ACSA officials and to be produced for inspection as and when required;

Bidders must provide consent of their employees that they do not object to signing a Declaration of

Confidentiality or Oath of Secrecy regarding any of ACSA and/or clients information handled by the

service provider;

ACSA has the right to conduct unannounced site visits to all short-listed bidders premises.

The lowest price does not necessarily mean the bidder will be awarded the contract, all regulatory

requirements governing the profession inter alia must be adhered to.

Transformation is key to ACSAs transformation imperatives and empowerment, equity allocation

(including staff complement at various levels) as determined by ACSA will be considered in the

evaluation of the quotations.

The successful service provider will be required to pay back to ACSA a minimum of a percentage %

(to be agreed) as a rental from service rendered using ACSA equipment and assets to community

other than ACSA. The parties shall have monthly audit meetings where it will agree what the total

turnover amounts to and its representatives shall issues and sign a certificate indicating the amount

due, which amount shall be payable to ACSA within 3 days of date of issue.

2.2. The scope of services is as detailed in PART A, PART B, PART C, PART D, and PART E (Bidders

can bid for all the parts or can bid for any part)


Page 8

PART A OCCUPATIONAL HEALTH SERVICES

3. SECTION 3: BACKGROUND, PURPOSE AND SCOPE OF WORK

3.1. Background

3.1.1. Since inception approximately 25 years ago, Airports Company South Africa Limited

(ACSA) has transformed into a focused, profitable and commercial enterprise that is market-

driven and customer service oriented. The principal ACSA sites comprise of major

international airports namely O.R. Tambo (ORTIA), Cape Town (CTIA) and King Shaka

(KSIA). The other sites are, Bram Fischer (Bram), Upington (UTN), Port Elizabeth (PLZ),

East London Airport, George Airport, Kimberley Airport and the Corporate Office.

3.1.2. The sustained growth in traffic over the years, coupled with a creative and performance

focused management and leadership team have contributed to the Companys excellent

financial performance over time. This has enabled the Company to transform South Africas

airports into world-class airports, delivering value for customers, stakeholders, shareholders

and employees.

3.1.3. Airports Company South Africa is requesting proposals from qualified medical service

providers to provide legislative medial and emergency medical services, occupational

medicals and low cost medical assistance at Airports Company of South Africas Airports

and Corporate Office, that is 10 Business units, made of the nine (9) Airports and Corporate

Office based in Bedfordview. This in line with the following regulations and Acts and all

others not mentioned governing the profession of the services being procured:

- The South African Civil Aviation Authority (SACAA) Part 139.02.6 & 139.02.24,

supplemented by the standards contained in the ICAO Doc 9137, Part 7 of the Airport

Services Manual, Appendix 3, Airport Medical Services

- The International Health Regulations (2005)

- The Occupational Health & Safety Act, Act 85 of 1993, as amended

- The National Health Act of 56 of 1974 as amended

- The Nursing Act 50 of 78 as amended

- The Health Profession Act 56 of 1974

3.1.4. ACSA seeks proposals that provides onsite sustainable, efficient airport medical facilities,

equipped to provide a continuous service to the airport community including medical

emergency services, occupational health care and low cost medical assistance, that is not

only compliant with international and local legislative requirements but minimises against

the loss of lives at the airport and creates an environment that caters for the wellbeing of

the employees, and all stakeholders.


Page 9

3.1.5. Airports Company South Africa will constantly review the contractors onsite service

standards to ensure the highest level of services throughout the organisation.

3.2. Purpose of this Tender

3.2.1. Airports Company South Africa (ACSA) currently manages a network of nine airports in

South Africa, including the three main international gateways of O.R. Tambo International,

Cape Town International and King Shaka International Airports. As of March 2017, the nine

airports facilitated nearly 39 million passengers. ACSA at the end of the FY 2017 employs

approximately 3000 employees, and indirectly created 23505 job opportunities.

3.2.2. Organizational Context

Presently, ACSA provides a limited medical service bouquet at each of its airports. The

infrastructure of the facility and business model for this facility varies. In support of our 2025

vision and already being recognized as an employer of choice, ACSA would like to progress

the opportunity to have a resident medical services facility at each of its airports. This size

of the medical facility will vary depending on various factors such as: staff establishment at

the airport; the number of contractor staff performing work at the airport; and maturity of the

aerotropolis at each airport.

3.2.3. It is also our preference for these medical facilities to have operating agreements

(partnerships or memorandum of understanding) with one or more local medical facilities

near the airport to assist when day to day emergencies arise, as well as in cases where

more persons require treatment simultaneously.

3.2.4. Our existing medical facilities perform various medical assessments on employees and

stakeholders based at the airport as per legal requirements.

3.2.5. The preferred selected Service Provider will be required on appointment to have an

appointed Aviation Medical Practitioner available on request.


Page 10

3.3. Scope of works

OR Tambo International Airport Resources / Manpower

Airport Operating hours 24hrs

NB: Clinic operating hours 06:00 17:00

Cape Town International Airport Resources / Manpower


NB: Clinic operating hours 08:00 16:30

King Shaka International Airport Resources / Manpower NB: ONLY FROM YEAR 2020


1. Occupational and primary care services consisting of the minimum requirements of: two (2) Registered Occupational Nurse, - Shift one 1 x registered occupational nurse with 5 years of experience in occupational and administrator Shift two 1 x registered occupational nurse to man clinic until last commercial flight a) b) One (1) Administrator (Technician), c) An Occupational Doctor (6 hours per week minimum and as

required by ACSA) - To provide the following services:

Baseline (pre-and exit employment) health examination as per man-job-specifications

- Ill-health medical examinations and case management - Risk Based Medical Surveillance for various licensing

activities and early detection of adverse exposure for Risk Based activities

- Health Risk Assessments - Treatment and referral of Injury on Duty (IOD) cases - Administration all IOD cases (including Occupational

Health Diseases) - Participation in disaster management activities - Participate in audits conducted by ACSA when required - Render Primary Healthcare Services and medication in

accordance to the 22A (12) Permit list, this includes HIV/Aids first level counselling and referral, Health education, STD Management within limitations of the 22A (12) permit and or medical aid benefits)

- Attendance at relevant Operations meetings - Make presentations to the Health, Safety and

Environmental Committee - Compile monthly reports and submit before the 4th of

every month - Weekly reports to the Safety Department before 08:00

very Monday 2. Provide Travel Medicine Services 3. Chronic illness management (this excludes provision of

medication)

1. Occupational and primary care services consisting of the minimum requirements of: a) One (1) Registered Occupational Nurse b) One (1) Administrator (Technician), c) An Occupational Doctor (Once a week 3 hrs minimum and

as required by ACSA) - To provide the following services:


- Ill-health medical examinations and case management - Risk Based Medical Surveillance for various licensing

activities and early detection of adverse exposure for Risk Based activities

- Health Risk Assessments - Treatment and referral of Injury on Duty (IOD) cases - Administration all IOD cases (including Occupational

Health Diseases) - Participation in disaster management activities - Participate in audits conducted by ACSA when required - Render Primary Healthcare Services and medication in

accordance to the 22A (12) Permit list, this includes HIV/Aids first level counselling and referral, Health education, STD Management within limitations of the 22A (12) permit and or medical aid benefits)


Environmental Committee - Compile monthly reports and submit before the 4th of

every month - Weekly reports to the Safety Department before 08:00

very Monday 2. Provide Travel Medicine Services 3. Chronic illness management (this excludes provision of

medication) 4. NB: The service provider to keep in mind that there is anticipated

growth for this Airport and therefore shall be in a position to increase the number of nurse as the client deems necessary.

1. Occupational and primary care services consisting of the minimum requirements of: a) one (1) Registered Occupational Nurse b) An Occupational Doctor (6 hours per week

minimum and as required by ACSA) - To provide the following services:


- Ill-health medical examinations and case management

- Risk Based Medical Surveillance for various licensing activities and early detection of adverse exposure for Risk Based activities

- Health Risk Assessments - Treatment and referral of Injury on Duty (IOD)

cases - Administration all IOD cases (including

Occupational Health Diseases) - Participation in disaster management

activities - Participate in audits conducted by ACSA

when required - Render Primary Healthcare Services and

medication in accordance to the 22A (12) Permit list, this includes HIV/Aids first level counselling and referral, Health education, STD Management within limitations of the 22A (12) permit and or medical aid benefits)


Environmental Committee - Compile monthly reports and submit before

the 4th of every month - Weekly reports to the Safety Department

before 08:00 very Monday 2. Provide Travel Medicine Services 3. Chronic illness management (this excludes provision of

medication)


Page 11

Port Elizabeth International Airport Resources / Manpower George Airport Resources / Manpower East London Airport Resources / Manpower

1. Occupational and primary care services consisting of the minimum requirements of: a) one (1) Registered Occupational Nurse, 8 hrs 3 times a

week b) An Occupational Doctor (once a week 2 hrs minimum

and as and when required by ACSA) - To provide the following services:



- Health Risk Assessments - Risk Based Medical Surveillance for various

licensing activities and early detection of adverse exposure for Risk Based activities

- Treatment and referral of Injury on Duty (IOD) cases

- Administration all IOD cases (including Occupational Health Diseases)

- Participation in disaster management activities - Participate in audits conducted by ACSA when

required - Render Primary Healthcare Services and



Environmental Committee - Compile monthly reports and submit before the 4th

of every month - Weekly reports to the Safety Department before

08:00 very Monday 2. Provide Travel Medicine Services 3. Chronic illness management (this excludes provision of

medication)

1. Occupational and primary care services consisting of the minimum requirements of: c) one (1) Registered Occupational Nurse, 8 hrs 3 times a

week d) An Occupational Doctor (once a week 2 hrs minimum















medication)

1. Occupational and primary care services consisting of the minimum requirements of: e) one (1) Registered Occupational Nurse, 8 hrs 3 times a

week f) An Occupational Doctor (once a week 2 hrs minimum















medication)


Page 12

Bram Fischer International Airport Resources / Manpower Kimberley Airport Resources / Manpower Upington Airport Resources / Manpower

1. Occupational and primary care services consisting of the minimum requirements of: g) one (1) Registered Occupational Nurse, 8 hrs 3 times a

week h) An Occupational Doctor (once a week 2 hrs minimum















medication)

1. Occupational and primary care services consisting of the minimum requirements of: i) one (1) Registered Occupational Nurse, 8 hrs 3 times a

week j) An Occupational Doctor (once a week 2 hrs minimum















medication)

1. Occupational and primary care services consisting of the minimum requirements of: k) one (1) Registered Occupational Nurse, 8 hrs 3 times a

week l) An Occupational Doctor (once a week 2 hrs minimum















medication)


Page 13

CORPORATE Resources / Manpower

Minimum Requirement of: 1. Occupational and primary care services consisting of the minimum requirements of:

a) Sick Bay equipped with emergency response equipment b) Medical will be done at OR Tambo c) Health Risk Assessments d) Service Provider to enter to an MOU to attend to emergencies from Corporate office

NB: The service provider to note that the secondary services to be rendered which are not primary to ACSA however are required by other airport users are as follows;

- Provide Travel Medicines Services - Handling of emergency medical cargo - Medical Consultation with Transit patients. - Temporary hosting of medically booked passengers

In the situations the service provider will make direct arrangements with the user

3.3.1. In conjunction with these medical services, ACSA would also like to also perform additional

medical testing such as substance abuse, drug and alcohol screening for its employees as

per company policy requirements.

3.3.2. Note that tests to assess whether an employee is under the influence of alcohol will also be

performed on ACSA tenants, contractors entering the airports from time to time. The nature

of services here should be to perform the clinical test as well as having systems and

processes in place for reporting and handling grievances.

3.3.3. It is ACSAs intent that provision of the medical services described above be the

responsibility of the appointed service provider. ACSA is also open to the new service

provider using such a facility to provide service airport passengers, visitors and contractors

that perform work at the airport at a cost to the patient or company requesting the service.

3.3.4. It would be the responsibility of the service provider to develop/solicit business from the

Airport Community.

3.3.5. Presently, ACSA has a shared ambulance facility at some of its airports. It is our intent to

provide such a facility at all airports where an ambulance is unavailable within a response

time of 7 (seven) minutes.

3.3.6. ACSA has identified designated areas at its airports for such facilities (clinic) and where

necessary will undertake to assist with furnishing such facilities and make it available to the

service provider/s. Rental cost will be applicable when additional revenue is generated by

the Service Provider using ACSA equipment to service the Airport community other than

ACSA employees.

3.3.7. The Service Provider will be responsible for payment of utilities

3.3.8. It will be expected that the service provider will maintain the facility per its standard

occupancy guideline and as per legislative requirements.


Page 14

The table below lists occupational medicals required by ACSA.

Basic Medicals Required (Further Tests to be Determined by The Service Provider Through Health Risk Assessments

1. Periodic Medicals and or Airside Vehicle Operators Permit medicals (inclusive of physical examination, Audiograms, Spirometry (lung function), Titmus vision screening for AVOP, blood pressure and urine dipstick.(For various departments as per Health Risk Assessments)

2. SACAA Security Medical in addition to above periodic medicals

3. Biological monitoring

4. Shift work inclusive of medical history, physical examination, vision screening, urine dipstick, blood pressure and audiogram

5. Working at height exam (Physical examination and questionnaire)

6. Musculo-skeletal Questionnaire

7. Transfer medicals when transferring between departments and or Airports inclusive of physical examination, vision screening, urine dipstick, blood pressure and audiogram

8. Exit medicals inclusive of physical examination, vision screening, urine dipstick, blood pressure and audiogram

9. Vaccination for contact personnel (Service Provider to advise)

NB: Service Provider to provide price list for individual medical tests


Page 15

ACSA Information (this numbers are estimates and fluctuates monthly)

Information JNB CPT DUR PLZ GRJ ELS BFN UTN KIM COE

Operating Hours 24hrs 24 hours 24 hours Monday to Sunday

05:00 to 10:00

Monday to Sunday

06:00 to 19:00

Monday to Friday

06:00 -20:30.

Saturday 08:00 to 18:00

Sunday

08:00 20:00

Monday to Sunday

05:30 - 20:00

Monday to Friday

06:30 to 19:00

Saturday

08:00 to 14:00

Sunday

09:30 to 18:00

Monday to Sunday

05:45 to 20:00

Monday to Friday

07:00 to 17:00

ACSA Staff Compliment

1200 543 426 118 72 74 74 30 39 440

Airport Stakeholder Staff Compliment (estimate based on average permits issued)

35000 6000 5000 746 378 320 450 233 N/A

Estimate foot traffic per month

18258 7855 4531 4659 3079 1902 1514 699 771

Medical Emergency Services

approximately 160 call-outs per month

approximately 40 call-outs per month

approximately 20 call outs per month








Occupational Health Medicals

As per attachment

As per attachment

As per attachment

As per attachment

As per attachment

As per attachment

As per attachment

As per attachment

As per attachment

As per attachment


Page 16

3.4. Minimum Requirements Only bidders meeting the following criteria will be considered for this tender:

a) Supplier must have a minimum of three (3) years experience within the past five (5) years in

occupational health and emergency medical service environment/industry or a similar service such

as designing Occupational Health and Safety services for corporate industry servicing the both

employees and the public, and / or medical assistance provision

b) The service provider must provide contactable references for previous work done

c) Bidder to be registered on the National Treasurys Central Supplier Database (www.csd.gov.za).

Please attach proof of registration

d) Bidder to have a valid Tax Clearance Certificate & Tax Compliance Status Pin or Proof of

application

e) Bidders to have a valid letter of good standing issued by the Department of Labour / F.E.M or RMA

f) Qualifications and accreditation by the Health Profession Council of South Africa

g) Public Liability Insurance for medical professional

h) Audited/Verified/Prepared financial statements of the bidder for the previous 3 (three) financial years or to the extent that such statements are not available, for the last year

i) COIDA original certificate of good standing issued by the Compensation fund (COID) or a licensed compensation insurer

http://www.csd.gov.za/


Page 17

4. SECTION 4: PREFERENCE POINTS AND PRICE

4.1. Preference Points Claims

4.1.1. In terms of the PPPFA and its regulations only a maximum of 20 points may be awarded for

preference. The preferential point systems are as follows:

4.1.1.1. The 80/20 system for requirements with a Rand value of up to R50 000 000 (all

applicable taxes included); and

4.1.1.2. The 90/10 system for requirements with a Rand value above R50 000 000 (all

applicable taxes included).

4.1.2. The value of this bid is estimated to not exceed R50 000 000 (all applicable taxes included)

and therefore the 80/20 system shall be applicable. Preference points for this bid shall be

awarded for:

4.2. The maximum points for this bid are allocated as follows:

Points

4.2.1. Price ______80_________

B-BBEE Status Level of Contribution ______20_________

Total Points for Price and B-BBEE must not Exceed 100

4.2.2. Failure on the part of a bidder to fill in and/or to sign this form and submit a B-BBEE Verification

Certificate from a Verification Agency accredited by the South African Accreditation System

(SANAS) or an affidavit in the case of Qualifying Small Enterprises and an Emerging Micro

Enterprises together with the bid, will be interpreted to mean that preference points for B-BBEE

status level of contribution are not claimed.

4.2.3. ACSA reserves the right to require of a bidder, either before a bid is adjudicated or at any time

subsequently, to substantiate any claim in regard to preferences, in any manner required by

ACSA.

4.3. Definitions

4.3.1. B-BBEE means broad-based black economic empowerment as defined in section 1 of the

Broad -Based Black Economic Empowerment Act;


Page 18

4.3.2. B-BBEE status level of contributor means the B-BBEE status received by a measured

entity based on its overall performance using the relevant scorecard contained in the Codes of

Good Practice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-

Based Black Economic Empowerment Act;

4.3.3. Black Designated Groups has the meaning assigned to it in the codes of good practice

issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act;

4.3.4. Black People has the meaning assigned to it in the codes of good practice issued in terms

of section 9(1) of the Broad-Based Black Economic Empowerment Act;

4.3.5. Broad-Based Black Economic Empowerment Act means the Broad-Based Black

Economic Empowerment Act 53 of 2003);

4.3.6. Designated Group means:

4.3.6.1. Black Designated Groups;

4.3.6.2. Black People;

4.3.6.3. Women;

4.3.6.4. People with disabilities; or

4.3.6.5. Small enterprises, as defined in section 1 of the national Small Enterprise Act 102 of

1996;

4.3.7. Consortium or Joint Venture means an association of persons for the purpose of combining

their expertise, property, capital, efforts, skill and knowledge in an activity for the execution of

a contract;

4.3.8. EME means an exempted micro enterprise in terms of the codes of good practice issued in

terms of section 9(1) of the Broad-Based Black Economic Empowerment Act;;

4.3.9. Functionality means the ability of tenderer to provide goods or services in accordance with

specifications as set out in the tender documents;

4.3.10. Military Veteran has the meaning assigned to it in section 1 of the Military Veterans Act 18

of 2011;

4.3.11. People with disabilities has the meaning assigned to it in section 1 of the Employment

Equity Act, 55 of 1998;

4.3.12. Person includes a juristic person;

4.3.13. PPPFA means the Preferential Procurement Policy Framework Act 5 of 2000 and its

Regulations published on 20 January 2017;


Page 19

4.3.14. Price means all applicable axes less all unconditional discounts;

4.3.15. QSE means a qualifying small business enterprises in terms of the codes of good practice

issued in terms of section 9(1) of the Broad-Based Black Economic Empowerment Act

4.3.16. Rand Value means the total estimated value of a contract in South African currency,

calculated at the time of bid invitations, and includes all applicable taxes and excise duties;

4.3.17. Rural Area means:

4.3.17.1. a sparsely populated area in which people farm or depend on natural resources

including villages and small towns that are dispersed through the area; or

4.3.17.2. an area including a large settlement which dee ds a on migratory labour and

remittances and govern social grants for survival, and may have a traditional land

tenure system;

4.3.18. Total Revenue bears the same meaning assigned to this expression in the Codes of Good

Practice on Black Economic Empowerment, issued in terms of section 9(1) of the Broad-

Based Black Economic Empowerment Act and promulgated in the Government Gazette on

9 February 2007;

4.3.19. Township means an urban living area that any time from the late 19th century until 27 April

1994, was reserved for black people, including areas developed for historically disadvantaged

individuals post 27 April 1994;

4.3.20. Trust means the arrangement through which the property of one person is made over or

bequeathed to a trustee to administer such property for the benefit of another person;

4.3.21. Trustee means any person, including the founder of a trust, to whom property is

bequeathed in order for such property to be administered for the benefit of another person;

and

4.3.22. Youth has the meaning assigned to it in section 1 of the National Youth Development

Agency Act 54 of 2008

All terms not defined herein have the meanings assigned to them in the PPPFA.

4.4. Adjudication Using A Point System

4.4.1. The bidder obtaining the highest number of total points will be awarded the contract, unless

objective criteria exist justifying an award to another bidder or ACSA exercises one or more of

its disclaimers.

4.4.2. Preference points will be calculated after prices have been brought to a comparative basis

taking into account all factors of non-firm prices and all unconditional discounts

4.4.3. Points scored will be rounded off to the nearest 2 decimal places.


Page 20

4.5. Award of Business where Bidders have Scored Equal Points Overall

4.5.1. In the event that two or more bids have scored equal total points, the successful bid will be the

one scoring the highest number of preference points for B-BBEE.

4.5.2. However, when functionality is part of the evaluation process and two or more bids have

scored equal points including equal preference points for B-BBEE, the successful bid will be

the one scoring the highest score for functionality.

4.5.3. Should two or more bids be equal in all respects, the award will be decided by the drawing of

lots.

4.6. Points Awarded for Price

The 80/20 or 90/10 Preference Point Systems

A maximum of 80 or 90 points is allocated for price on the following basis:

80/20 or 90/10

min

min180

P

PPtPs or

min

min190

P

PPtPs

Where

Ps = Points scored for comparative price of bid under consideration

Pt = Comparative price of bid under consideration

Pmin = Comparative price of lowest acceptable bid


Page 21

4.6.1. Points Awarded for B-BBEE Status Level of Contribution

4.6.1.1. In terms of Regulation 6 (2) and 7 (2) of the Preferential Procurement Regulations,

preference points must be awarded to a bidder for attaining the B-BBEE status level of

contribution in accordance with the table below

4.6.1.2. Bidders who qualify as EMEs in terms of the B-BBEE Act must submit an affidavit

stating its annual turnover, certificate issued by a Verification Agency accredited by

SANAS.

4.6.1.3. Bidders other than EMEs must submit their original and valid B-BBEE status level

verification certificate or a certified copy thereof, substantiating their B-BBEE rating

issued by a Verification Agency accredited by SANAS. QSEs have an additional option

of submitting a sworn affidavit as its B-BBEE certificate in terms of the amendments to

the B-BBEE Codes of Good Practice in 2013.

4.6.1.4. A trust, consortium or joint venture, will qualify for points for their B-BBEE status level

as a legal entity, provided that the entity submits their B-BBEE status level certificate.

4.6.1.5. A trust, consortium or joint venture will qualify for points for their B-BBEE status level

as an unincorporated entity, provided that the entity submits their consolidated B-BBEE

scorecard as if they were a group structure and that such a consolidated B-BBEE

scorecard is prepared for every separate bid.

B-BBEE Status Level of Contributor

Number of Points

(90/10 system)

Number of Points

(80/20 system)

1 10 20

2 9 18

3 6 14

4 5 12

5 4 8

6 3 6

7 2 4

8 1 2

Non-compliant contributor

0 0


Page 22

4.6.1.6. Tertiary institutions and public entities will be required to submit their B-BBEE status

level certificates in terms of the specialized scorecard contained in the B-BBEE Codes

of Good Practice.

4.6.1.7. A person will not be awarded points for B-BBEE status level if it is indicated in the bid

documents that such a bidder intends sub-contracting more than 25% of the value of

the contract to any other enterprise that does not qualify for at least the points that such

a bidder qualifies for, unless the intended sub-contractor is an EME that has the

capability and ability to execute the sub-contract.

4.6.1.8. A person awarded a contract may not sub-contract more than 25% of the value of the

contract to any other enterprise that does not have an equal or higher B-BBEE status

level than the person concerned, unless the contract is sub-contracted to an EME that

has the capability and ability to execute the sub-contract.

4.7. Bid Declaration

Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete

the following:

(B-BBEE Status Level of Contribution Claimed in Terms of Paragraphs 4.2.1)

B-BBEE Status Level of Contribution: ____________ = ____________(maximum of 10 or 20 points)

(Points claimed in respect of paragraph 0must be in accordance with the table reflected in paragraph

4.6.1.1and must be substantiated by means of a B-BBEE certificate issued by a Verification Agency

accredited by SANAS).

4.8. Sub-Contracting

4.8.1. Will any portion of the contract be sub-contracted? YES / NO (*Delete whichever is not

applicable)

4.8.2. If yes, indicate:

4.8.2.1. The sub-contracted percentage is:______%

4.8.2.2. The type of ownership is as follows in terms of percentage out of 100:

4.8.2.2.1. black ownerships is: __________

4.8.2.2.2. black youth ownership is: ___________

4.8.2.2.3. black women ownership is: __________

4.8.2.2.4. black people with disabilities ownerships is: ____________;


Page 23

4.8.2.2.5. black people in rural areas, underdeveloped areas or townships

ownerships is: ___________

4.8.2.2.6. black ownership of the co-operative is:_________

4.8.2.2.7. black people who are military veteran ownership is: __________

4.8.2.2.8. Combined ownership of any of the above is: ______________.

4.8.3. The tendering condition must specify that the tenderer may only subcontract to a QSE listed

above if the QSE has a B-BBEE status level that is equal to or more than that of the

tenderer/bidder.

4.8.3.1. The name of the sub-contractor is:

__________________________________________

4.8.3.2. The B-BBEE status level of the sub-contractor is: _____________________

4.8.3.3. The sub-contractor is an EME: YES / NO (*Delete whichever is not applicable)

4.8.4. A bidder may not sub-contract any portion of the tender after award without the written approval

a delegated ACSA representative.

4.9. Declaration with Regard to the Bidder

4.9.1. Name of bidding

entity

4.9.2. VAT Registration

4.9.3. number:

4.9.4. Company

registration

number:

4.9.5. Type of company /

firm:

Partnership/Joint Venture / Consortium

One person business/sole propriety

Close corporation

Company

(Pty) Limited

[TICK APPLICABLE BOX]

4.10. Describe principal business activities


Page 24

4.11. Company Classification

Manufacturer

Supplier

Professional service provider

Other service providers, e.g. transportation, etcetera.

[TICK APPLICABLE BOX]

4.12. Total numbers of years the company / firm has been in business:

___________________________________________

4.13. I/we, the undersigned, who is/are duly authorised to do so on behalf of the company/firm, certify

that the points claimed, based on the B-BBEE status level of contribution indicated in this bid

of the foregoing certificate, qualifies the company/ firm for the preference(s) shown and I / we

acknowledge that:

4.13.1. The information furnished is true and correct;

4.13.2. The preference points claimed are in accordance with the General Conditions as

indicated in this Section;

4.13.3. In the event of a contract being awarded as a result of points claimed, the contractor

may be required to furnish documentary proof to the satisfaction of ACSA that the

claims are correct;

4.13.4. If the B-BBEE status level of contribution has been claimed or obtained on a

fraudulent basis or any of the conditions of contract have not been fulfilled, ACSA

may, in addition to any other remedy it may have:

4.13.4.1. Disqualify the person from the bidding process;

4.13.4.2. Recover costs, losses or damages it has incurred or suffered as a result of that

persons conduct;

4.13.4.3. Cancel the contract and claim any damages which it has suffered as a result of having

to make less favourable arrangements due to such cancellation;

4.13.4.4. Restrict the bidder or contractor, its shareholders and directors, or only the

shareholders and directors who acted on a fraudulent basis, from obtaining business

from ACSA for a period not exceeding 10 years, after the audi alteram partem (hear

the other side) rule has been applied; and

4.13.4.5. Forward the matter for criminal prosecution.

Witnesses:


Page 25

1. ______________________________

__________________________ Signature(s) of bidder(s)

2. ______________________________

Date : ______________________________

Address: ____________________________________________

____________________________________________________


Page 26

5. SECTION 5: EVALUATION CRITERIA

5.1. Evaluation Criteria

5.1.1. ACSA will use a pre-determined evaluation criterion when considering received bids. The evaluation

criteria will consider the commitment made for mandatory returnable document/functionality/ Price

and B-BBEE/Objective criteria. During the evaluation of received bids ACSA will make an assessment

whether all the bids comply with set minimum requirements and whether all returnable

documents/information have been submitted. Bidders which fail to meet minimum requirements,

thresholds or have not submitted required mandatory documents will be disqualified from the tender

process.

5.1.2. The requirements of any given stage must be complied with prior to progression to the next stage.

ACSA reserves the right to disqualify bidders without requesting any outstanding

document/information.

5.2. A staged approach will be used to evaluate bids and the approach will be as follows:

Stage 1 Stage 2 Stage 3 Stage 4 Stage 5

Ch

eck

if

all

the

(man

dato

ry

retu

rnab

le

do

cu

men

ts

hav

e

been

re

ceiv

ed

Evalu

ate

on

fu

ncti

on

ality

or

the

tech

nic

al

asp

ect

of

the b

id

Evalu

ate

pri

ce a

nd

Pre

fere

nce

(B-B

BE

E)

Po

st

ten

der

neg

oti

ati

on

s

Ch

eck f

or

ob

jecti

ve c

rite

ria


Page 27

5.2.1. Mandatory Requirements

A list of mandatory returnable documents must be consulted to understand which documents are

required at the closing date and time. Further, to the mandatory returnable documents/information

ACSA will only consider bidders which have:

5.2.1.1. Supplier must have a minimum of three (3) years experience within the past five (5) years in

occupational health and emergency medical service environment/industry or a similar

service such as designing Occupational Health and Safety services for corporate industry

servicing the both employees and the public, and / or medical assistance provision

5.2.1.2. The service provider must provide contactable references for previous work done

5.2.1.3. Bidder to be registered on the National Treasurys Central Supplier Database

(www.csd.gov.za). Please attach proof of registration

5.2.1.4. Bidder to have a valid Tax Clearance Certificate & Tax Compliance Status Pin or Proof of

application

5.2.1.5. Bidders to have a valid letter of good standing issued by the Department of Labour / F.E.M

or RMA

5.2.1.6. Qualifications and accreditation by the Health Profession Council of South Africa

5.2.1.7. Public Liability Insurance for medical professional

5.2.1.8. Audited/Verified/Prepared financial statements of the bidder for the previous 3 (three)

financial years or to the extent that such statements are not available, for the last year

5.2.1.9. COIDA original certificate of good standing issued by the Compensation fund (COID) or a

licensed compensation insurer



Page 28

5.2.2. Functionality

The functionality evaluation will be conducted by the end-user/operations/the Bid Evaluation

Committee which comprises of various skilled and experienced members from diverse professional

disciplines. The evaluation process will be based on prequalification/threshold criteria. The criteria

will be as follows:

Threshold

The functional evaluation criteria will be based on a threshold, where bidders which fail to achieve a

minimum of 70 points on the functional stage will not be considered further in the evaluation process.

The thresholds on each element of the evaluation are as below table.

NB: Functionality phase require full compliance of 70 Points to prevent elimination from the Bid. It

should be further noted that a Minimum Qualifying Score per criteria must be fully met as set out.

Failure to achieve any of the minimum score will result in the elimination for further consideration

even if the overall minimum score has been achieved.

FUNCTIONAL EVALUATION CRITERIA MIN MAX

1. Profile of key staff members assigned as lead to the project

- Medical Staff attach CVs, Certified copy of IDs and relevant Qualification ( Dr, and Nursing Staff) = 5 points

- Registration with professional bodies) = 5 points - Dispensing licences = 5 points

NB: Please provide criminal record clearance for each staff member

15 15

2. Previous relevant experience A minimum of 3 years experience in service analysis and customer needs within the occupational health and emergency medical service environment/industry or a similar service such as designing Occupational Health and Safety services for corporate industry servicing the both employees and the public. NB it needs to be specific to a similar environment,

- 3 to 4 years = 5 points - 5 years and above = 10 points

Attach written proof of References on official letterheads of the reference company and signed by authorized person (a minimum of 2 reference is required)

- 2 latest contactable reference letters = 5 points - 3 latest contactable reference letters = 10 points - 4 latest contactable reference letters = 15 points

10 30

3. Detailed Proposal

- Proposal Model to demonstrate how ACSA can ensure compliance to the various legislation that governs airports and employers responsibility towards employees and stakeholders = 5 points

- Detailed proposal on service offering based on the scope of services in the tender document = 5 points

10 15


Page 29

- Proposal model to demonstrate how ACSA can ensure compliance to the various legislation that governs airports and employers responsibility towards employees and stakeholders. The proposal should show; understanding of legislation that governs airports

- Understanding of operational requirements for all stakeholders at the airport and corporate office = 5 points

4. Relationship with Medical Aids - Service provider to have a link to a minimum of three medical aids proof

to be submitted

5 5

5. Project Plan/Implementation - The service provider shall provide a detailed project plan. Proposed

implementation plan starting 1 April 2018 = 10 points - Proposed Interim solution before full implementation = 5 points

10 15

6. Information Management System - Accessible to ACSA to monitor number of None ACSA visits to the clinics

(this is to determine the number of visits service provider will be liable to pay back to ACSA in a form of rental based on a percentage to be negotiated after award) = 10 points

NB: it should be noted that the data and information as contained for the duration of the Agreement with the selected Bidder will be ACSA IP including patients data and will be made available on conclusion or termination of contract.

10 10

7. Airside and Landside insurance requirements excess (Bidders to submit proof / consider undertaking) = 10 points

10 10

70 100


Page 30

5.3. Price and B-BBEE

This is the final stage of the evaluation process and will be based on the PPPFA preference point

system of 80/20 Price will amount to 80 points, whilst preference will be 20 points. The award of

business will be made to a bidder which has scored the highest overall points for this stage of the

evaluation, unless objective criteria exists, justifying an award to another bidder or ACSA splits the

award or cancels the tender, etcetera. The pricing schedule to be completed is as follows:

List of Services Per Month Minimum number of staff required Total cost per month

1. OR Tambo International Airport 4

2x Registered Occupational Nurse

1x Occupational Medical Practitioner

1x Technician (administrator)

2. Cape Town International Airport 4



1x Technician (administrator)

3. Port Elizbeth International Airport 2



4. Upington International Airport 2



5. Bram Fischer International Airport 2



6. East London Airport 2



7. Kimberley Airport 2



8. George Airport 2



Management Fee

Total R


Page 31

Bidders must only price in accordance with the pricing schedule above, this will enable ACSA to

compare priced offers. Failure to submit a priced offer using the prescribed schedule will make the

bid liable for disqualification.

5.4. Objective Criteria (Post Evaluation)

In terms of the PPPFA, the application of objective criteria may be a valid and justifiable reason why

a tender is not awarded to the highest scoring/higher ranked supplier, after application of the 80:20

preference points system (post evaluation). The objective criteria for this transaction is in accordance

with section (2) (1) (f) of the PPPFA and will be used in awarding the tender. i.e. ACSA reserves the

right to award to a supplier who may not be the highest scoring or ranked supplier, in line with section

(2) (1) (f) of the PPPFA and consist of the following:

- Transformation of this sector by the appointment of a Black Owned Firm(s) that meet the

functionality requirements. This will be in line with the Ownership priority element of the Revised

Codes of Good Practice that came into full effect on 01 May 2015

- ACSA will give preference to African Owned EMEs who score a minimum total of 60 points on

Price and B-BBEE. ACSA may award this bid to more than one supplier


Page 32

6. SECTION 6: RETURNABLE DOCUMENTS

6.1. Mandatory Returnable documents

ACSA will disqualify from the tender process any bidder that has failed to submit mandatory

returnable documents and information on the closing date and time. Bidders should therefore ensure

that all the mandatory returnable documents and information have been submitted. In order to assist

bidders, ACSA has also included a column next to the required mandatory document and information

to enable bidders to keep track of whether they have submitted or not. The mandatory documents

and information are as follows:

6.2. Other Returnable Documents and information

MANDATORY RETURNABLE DOCUMENTS AND INFORMATION SUBMITTED

[Yes or No]

Acceptance of Request for Proposal Terms & Conditions and Bidders Particulars

Company background & Executive Summary

Names and identity numbers of Directors

Certificate of Incorporation (CIPC Documents)

Joint Venture (JV) Agreement (If Applicable)

Bidders relevant Experience, Bidders References and/or List of References

Valid Original/certified copy of the B-BBEE Certificate from approved certification

body (SANAS accredited verification agency)

Valid Tax Clearance Certificate/Tax Compliance Status PIN/Proof of application

Declaration of Insolvency or Liquidation, Latest Audited Financial Statements, Credit

References and Banking Reference

Declaration of conflict of interest and Declaration Form

Declaration of forbidden practises

Registration of the National Treasury CSD

6.3. These types of documents and information are required but are not mandatory or are only mandatory

at specific stages of the process. ACSA may request bidders to submit these documents or

information after the closing date and time or might already have them on the system. Where a

document or information is only mandatory at a specific stage in the process, ACSA may only

disqualify a bidder for non-submission at that stage and after reasonable efforts were made to request

the document from the bidder. The documents are as follows:


Page 33

MANDATORY RETURNABLE DOCUMENTS AND INFORMATION SUBMITTED

[Yes or No]

Tax Clearance Certificate (ACSA many not award a tender to a bidder whose

tax affairs have not been declared to be in orders by SARS)


Page 34

6.4. Validity of submitted information

Bidders must ensure that any document or information which has been submitted in pursuance to

this tender remains valid for the duration of the contract period. The duty is on the bidder to provide

updated information to ACSA immediately after such information has changed.


Page 35

7. SECTION 7: DECLARATION FORM

7.1. Making a Declaration

Any legal person or persons having a relationship with persons employed by ACSA, including a blood

relationship, may submit a bid in terms of this tender document. In view of possible allegations of

unfairness, should the resulting bid, or part thereof, be awarded to persons connected with or related

to ACSA employees, it is required that the bidder or his/her authorised representative declare his/her

position in relation to ACSA employees or any member of the evaluation or adjudication committee

which will consider bids. Furthermore, ACSA requires all bidders to declare that they have not acted

in any manner inconsistent with the law, policy or fairness.

7.2. All bidders must complete a declaration of interest form below:

Full name of the bidder or representative of

the bidding entity

Identity Number

Position held in the bidding entity

Registration number of the bidding entity

Tax Reference number of the bidding entity

VAT Registration number of the bidding entity

I/We certify that there is a / no relationship between the bidding entity or any of its shareholders /

directors / owner / member / partner with any ACSA employee or official.

Where a relationship exists, please provide details of the ACSA employee or official and the extent of the

relationship below

7.3. Full Names of Directors / Trustees / Members / Shareholders of the bidding entity

Full Name Identity Number Personal Income Tax Reference Number


Page 36

7.4. I/We declare that we have not acted in any manner which promotes unfairness, contravenes any law

or is against public morals. We further certify that we will in full compliance of this tender terms and

conditions as well as ACSA policies in the event that we are successful in this tender.

Declaration:

I/We the undersigned ____________________________________________________ (Name)

herby certify that the information furnished in this tender document is true and correct. We further

certify that we understand that where it is found that we have made a false declaration or statement

in this tender, ACSA may disqualify our bid or terminate a contract we may have with ACSA where

we are successful in this tender.

___________________________ _________________________________

Signature Date

____________________________ __________________________________

Position Name of bidder


Page 37

8. SECTION 8: BRIEFING SESSION FORM

This is to certify that:

Bidder Name _____________________________________________________________

Attended a briefing / site inspection meeting which was held on ________ of ___________________ 2018. Bidder was represented by:

Name:

Designation:

This certification is made on behalf of ACSA by:

Name:

Designation:

Signature:

Date:


Page 38

9. SECTION 9: DECLARATION OF FORBIDDEN PRACTICES

I/We hereby declare that we have not/been found guilty of any illegal activities relating to corruption, fraud,

B-BBEE fronting, anti-competitive practices and/or blacklisted by an organ of State Owned Company, etc.

and/or any other forbidden practices.

I/We declare the following:

Description Penalty Organ of State / State Owned

Company

a)

b)

Furthermore, I/We declare that to the best of my/our knowledge there is /are no further practices to be

declared or which are in the process of being finalised. The following are alleged practices which have not

yet been finalised.

Description Organ of State / State Owned Company

a)

b)

This declaration was signed on _______ of ____________________________ 201_____

Name:

Designation:

Signature:


Page 39

APPENDIX A ACCEPTANCE OF RFP TERMS AND CONDITIONS

TO: The Supply Chain General Manager

Airports Company South Africa Ltd.

Proposal No: COR130/2017

1. Bidders Name and Contact Details

Bidder:

Physical Address:

Correspondence to be addressed to:

Fax Number:

Phone numbers:

Email Address:

Contact Person:


Page 40

2. Bid Certification

We hereby submit a Bid in respect of the tender COR130/2017 at Airports Company South Africas

Corporate Offices.

We acknowledge that ACSAs terms and conditions (as amended and mutually agreed between

the parties if necessary) shall apply to the agreement with the successful Bidder,

We have read, understand and agree to be bound by the content of all the documentation provided

by ACSA in this Request for Bid.

We accept that ACSAs Tender Boards decision is final and binding.

We certify that all forms of Proposal as required in the Proposal document are included in our

submission.

We certify that all information provided in our Proposal is true, accurate, complete and correct.

This Proposal is specific to this Bid only; it has no impact, influence or effect on any other project

for which a Bid may be submitted.

The undersigned is/are authorized to submit and sign the Bid that shall be binding on closure of

the Bid submission.

The Bid is binding on this Bid for a period which lapses after one hundred and twenty (120) days

calculated from the closing date of Bid submission.

Thus done and signed at on this the day of 2018

Signature:

Name:

For and behalf of:

Tendering entity name:

Capacity:


Page 41

APPENDIX B COVER LETTER (Attach a cover letter here)


Page 42

APPENDIX C COMPANY REGISTRATION DOCUMENTS (Attach CIPC documents here)


Page 43

APPENDIX D JOINT VENTURE (JV) AGREEMENT (IF APPLICABLE)


Page 44

APPENDIX E 3 (THREE) YEARS AUDITED FINANCIAL STATEMENTS

3 Years Verified/Prepared Financial Statements of the Bidder for the previous three financial years (start-up

enterprises established and in operation for a period of 1 year to submit bank verified 12 months statements).


Page 45

APPENDIX F TAX CLEARANCE CERTIFICATE (Attach a Tax Compliance Status or PIN)


Page 46

APPENDIX G ORIGINAL OR CERTIFIED COPY OF B-BBEE CERTIFICATE (Attach Original or Certified copy of BBBEE here)


Page 47

APPENDIX H COMPANY PROFILE (Attach your Company profile here)


Page 48

APPENDIX I PRICING SCHEDULE


Page 49

APPENDIX J CENTRAL SUPPLIER DATABASE REPORT


Page 50

PART B: SUPPLY OF EMERGENCY MEDICAL ASSISTANCE AND

EMERGENCY MEDICAL TRANSPORTATION

NB: FULLY EQUIPED AMBULANCES WILL BE SUPPLIED BY ACSA, SERVICE PROVIDER WIL ENSURE ON

IMPLEMENTATION THEY ARE MAINTAINED AND REPLENISHED TO THE APPLICABLE STANDARDS

THE SERVICES PROVIDER TAKING RESPONSIBILITY FOR STAFFING AND PROVIDING MEDICAL SUPPLIES

FOR THE AMBULANCE SERVICES AS REQUIRED BY LEGISLATION INCLUDING INTER-ALIA LICENSING AND

REGISTRATION.

- A Service Provider shall on need have a response vehicle (Private Vehicle) on call to attend to

emergency

- A system to manage emergency calls to enable quick response where applicable

1. BACKGROUND

- The Scope of Work comprises the provision for the supply of emergency medical

assistance services and emergency medical transportation services as needed by ACSA

as further detailed herein.

- The Supplier therefore agrees that it shall perform the Supply in accordance with the

requirements of all applicable laws and the standards stipulated by the Health Professions

Council of South Africa and to a standard which is in accordance with its knowledge,

experience and expertise in regard to emergency medical services and emergency

medical transportation.

2. SCOPE OF WORK CONSISTS OF THE FOLLOWING BUT NOT LIMITED TO:

2.1 Emergency Medical Care:

a) The Supplier is required to provide first line emergency medical care for airport

community (comprising of ACSA employees, stakeholders, contractors, airport

users, Cargo and remote sites where applicable)

b) Continuous primary emergency service, provision of qualified EMS personnel to

manage the primary ambulance service by road to the nearest appropriate medical

facility, from an identified ambulance station at OR Tambo International Airport on

a 24 (twenty-four) hour basis, 7 (seven) days per week with at least 2 (two) BAA

(Basic Ambulance Attendant, Basic Life Support) personnel at the base station.


Page 51

OR Tambo International Airport requirements

Service Provider to recommend shift pattern

1 (one) x Ambulance [Ambulance No 1]

1 (one) x AEA (Ambulance Emergency Assistant, Intermediate Life Support)

1 (one) x BAA

2 (two) x Ambulance [Ambulance No 2]


1 (one) x BAA

3 (three) x Ambulance [Ambulance No 3]


1 (one) x BAA

1 (one) x Advanced Ambulance Support per shift resident at the Airport during day shift and on call during night shift and response time of 5 minutes

Note: At any time per each shift there would be 3 (three) x AEA and 3 (three) x BAA

Cape Town International Airport requirements

(one) x Ambulance [Ambulance No 1]

- 1 (one) x AEA (Ambulance Emergency Assistant, Intermediate Life Support)

- 1 (one) x BAA

2 (two) x Ambulance [Ambulance No 2]

- 1 (one) x AEA (Ambulance Emergency Assistant, Intermediate Life Support)

- 1 (one) x BAA

Note: At any time per each shift there would be 2 (two) x AEA and 2 (two) x BAA

NB: it should be noted that for the Regional Airports there are currently MOU in place, and it is

expected that the preferred Service Provider takes over and ensures services remains

available.

2.2 Time of the Essence

2.2.1 Time shall be of the essence with regards to the performance of the preferred

Service Provider to its obligations. Rapid response must be within 7 (seven)

minutes maximum from time of call.


Page 52

2.1. Mandatory Requirements Only bidders meeting the following criteria will be considered for this tender:

a) Supplier must have a minimum of three (3) years experience within the past five (5) years in

medical emergency response and assistance experience in the Aviation environment will be an

added advantage

b) The service provider must provide contactable references for previous work done (3 references)

c) Bidder to be registered on the National Treasurys Central Supplier Database (www.csd.gov.za).

Please attach proof of registration

d) Bidder to have a valid Tax Clearance Certificate & Tax Compliance Status Pin or Proof of

application

e) Bidders to have a valid letter of good standing issued by the Department of Labour / F.E.M or RMA

f) Qualifications and accreditation by the Health Profession Council of South Africa for EMS

g) Public Liability Insurance for medical professional

2.2. Price and B-BBEE

This is the final stage of the evaluation process and will be based on the PPPFA preference point system

of 80/20 Price will amount to 80 points, whilst preference will be 20 points. The award of business will be

made to a bidder which has scored the highest overall points for this stage of the evaluation, unless objective

criteria exists, justifying an award to another bidder or ACSA splits the award or cancels the tender, etcetera.

The pricing schedule to be completed is as follows:

OR Tambo International Airport requirements Monthly cost

Staff requirements

X 6 EMS (BLS&ILS)

X 1 EMS (ALS)

Cape Town International Airport requirements Monthly cost

Staff requirements

X 4 EMS (BLS&ILS)

King Shaka International Airport requirements Monthly cost

Staff requirements

X 2 EMS (BLS&ILS)

Management Fee

MOU Regional Airports

Total R



Page 53

2.3. Objective Criteria (Post Evaluation)

In terms of the PPPFA, the application of objecti

Acknowledgement of Debt - airports.co.za services tender.pdf · Issue: 1 Template Issue Date:...

Documents

Transcript of Acknowledgement of Debt - airports.co.za services tender.pdf · Issue: 1 Template Issue Date:...