Tender Notice / निविदा सूचिा TENDER.pdf · Tender Notice / निविदा...

P

age1

F.No.- 133/ Manesar /ESICH/ Engg. Sec. /Fire Date: 13/05/2014

Tender Notice / निविदा सूचिा Medical Superintendent ESIC Hospital, Manesar invites sealed Tender from reputed agencies

under two bid systems for Comprehensive Annual Maintenance Contract of Fire Fighting &

Fire Alarm Works & Refilling of Fire Extinguisher at ESIC Hospital, Manesar for a period of one

year. The site of above said work will be, 100 Bedded ESIC Hospital, Manesar.

Sl. No.

Name of Work

Estimated Cost in Rupees

Cost of Tender/

BOQ

Cost of Earnest Money Deposit

Cost of Performance

Security Money

Period of Contract/

Tender

1 Comprehensive Annual Maintenance Contract of Fire Fighting & Fire Alarm Works & Refilling of Fire Extinguisher

Rs.

6,00,000

Rs. 500

Rs.

20,000

Rs.

40,000

Twelve Months

(12)

Note: Medical Superintendent, ESIC Hospital Manesar may relax one or more conditions on

her discretion.

Phone No. / Fax 0124-2290189,

(Dr. ANJU AGNIHOTRI)

Medical Superintendent

ESIC Hospital, Manesar (Haryana)

Employees’ State Insurance Corporation Hospital, Manesar

(Ministry of Labour and Employment, Govt. of India)

IMT Sector-03, Plot No- 41Manesar

Haryana- 122050.

Tel/Fax:0124-2290189

E-mail- ID- [email protected]

tel:0124-2290191/2

P

age2

F.No.- 133/ Manesar /ESICH/ Engg. Sec. /Fire Date: 13/05/2014

ANNEXTURE-A

NOTICE INVITING TENDER

Sealed tenders under two bid systems are invited from the eligible contractors for providing services

listed under scope of work in the bid document. The details of which are as follows:-

Sl.

No Description Details

1 Name of work:- Comprehensive Annual Maintenance Contract of Fire Fighting & Fire

Alarm Works & Refilling of Fire Extinguisher. 2 Estimated Cost: - Rs. 6, 00,000/-.

3 Period of Contract: - Twelve Months (12)

4 Earnest Money Deposit: -

Rs. 20,000/- (Rupees Twenty thousand only) to be deposited along with tender, through Demand Draft favoring ESI Fund A/C No. 1, payable at Manesar. Bids received without EMD will not be considered and summarily rejected.

5 Cost of Tender: - Rs. 500/- (Non refundable) by Demand Draft in favor of 'ESI Fund A/c No. 1' Payable at Manesar.

6 Date of submission of Tender: -

Up to 1:00 pm on 04.06.2014 in the tender box kept in the Office of Medical Superintendent ESIC Hospital, Manesar (Haryana).

7 Date of opening of Tender:

The tenders shall be opened in the presence of the tenderers who chose to be present on 04.06.2014 at 2:30 PM in the conference room ESIC Hospital, Manesar. In case, 04.06.2014 is declared a public holiday, tenders shall be received & opened as per above schedule on next working day.

8 Tender Document:- Tender documents containing terms & conditions can be obtained in person from Medical Superintendent, ESIC Hospital Manesar, Sec-03, Plot No. – 41, IMT Haryana on submission of a demand draft of Rs. 500/- (non-refundable) in favour of “ESI Fund A/c No. 1” on all working days (except Sunday closed/Public Holidays) between 9 AM to 4 PM w.e.f. 13.05.2014 to 04.06.2014 and up to 1 PM on 04.06.2014 & Saturdays.

The tender document can also be downloaded from the website www.esic.nic.in and the cost of tender document can be deposited through a separate demand draft of Rs. 500/- payable at Manesar in favour of the “ESI Fund Account No.1” towards cost of tender while submitting the tender.

9 Minimum Eligibility Criteria:-

This invitation for bids is open to- (a) EMD in the form of Bank Draft for Rs. 20,000 /- (b) Bid documents fee in the form of bank draft for Rs. 500/- in case bid documents have been download from the website (c) Copy of PAN/TAN, (d) Clause by Clause compliance demonstrating substantive responsiveness to the commercial condition by signing and stamping on all the pages of the original bid document. (e) Labour License under the Contractor Labour Act (R & A, Act 1970 ), (f)Certificate of Incorporation/ Registration of Firm Certificate/ Memorandum and Articles of Association/Partnership Deed/ Proprietorship Deed/ Declaration of

Employees’ State Insurance Corporation Hospital, Manesar

(Ministry of Labour and Employment, Govt. of India)

IMT Sector-03, Plot No- 41Manesar

Haryana- 122050.

Tel/Fax:0124-2290189

E-mail- ID- [email protected]

http://www.esic.nic.in/

tel:0124-2290191/2

P

age3

Proprietorship etc. as the case may be, (g) Copy of Income Tax Return for last Financial Years, (h) Copy of Service Tax Certificate, (i) Copy of Sales Tax/ VAT/TIN Certificate, if any (j) Sealed, Signed & Separate Bid/Tender Form, (k) Sealed, Signed & Separate Price/Financial Bid Form, (l) Letter of Authorization to attend bid opening, (m) Filled Format I to IX by agency, (n) Experience certificate of similar work / Agreement / Work Order, (o) Satisfactory Certificate of similar nature of work, (p) Undertaking should be typed on agency letter head as per Tender. (q) Annual Turnover of company which is stamped by Charted Accountant. (r) ESI Certificate, if any (s) EPF Certificate, if any (t) License under the CPWD/State PWD/PSUs./Fire Dept./Others for CAMC/AMC/Construction works of Fire works/electrical works

10 Technical Eligibility criteria

(i) The tenderers should have minimum of two years experience in CAMC works of Fire Fighting & Fire Alarm works at 100 or more bedded hospitals as on 30.04.2014.

OR

(ii) The tenderer should have a minimum of two years experience in CAMC/AMC works of Fire Fighting & Fire Alarm works services in a reputed Firm or Company or Establishment. (iii) Preference will be given to registered license agencies having experience in the field of CAMC/AMC works/ Construction of Fire works/electrical nature at CPWD/ State Govt. PWD/ Semi Govt./ ESIC’s/ PSUs/MES/Fire Dept.) in Delhi/NCR /Haryana areas. (iv) They agency should have at least-

(a) One running contract of value not less than Rs. 4.5 Lakhs per annum (Equal 75% of the value of the work to be executed), or (b) Two running contract, each of value not less Rs. 3.0 Lakhs per annum (Equal 50% of the value of work to be executed), or (c) Three running contract, of value not less than Rs. 2.1 Lakhs per annum (Equal of 35% of the value of work to be executed),

11 General Instruction All the documents submitted self attested photocopy along with the bid must be legible and signed and stamped by authorized signatory, otherwise the bid is likely to be rejected.

12 Details of work of Scope The Contractor is required to perform the comprehensive maintenance contract

of Fire Fighting & Fire Alarm Works along with Refilling of Fire Extinguisher works with complete finishing as per guideline of company norms & Engineer – in charge.

13 Bid/Tender Validity The prices quoted shall remain valid for 90 days from the date of opening of the Bid and in respect of accepted bid the prices quoted shall remain valid for 90 days.

14 Performance Security Money

The bidder shall furnish performance security to the purchaser for an amount equal to Rs. 40,000/- shall be made by Demand Draft/Bank of Guarantee in favour of “ESI Fund A/C. No – 1”, Payable at Manesar. The performance security can be encashed by the Employer to recover any amount which is payable by the contractor to the Employer on any account for a cause arising out of the contract.

15 For Financial Bid Services charges quoted by the agency should not be less than Tax Deducted at Source (TDS).

P

age4

ANNEXTURE-B-I

SCOPE OF WORK

1. The bidder/agency which is selected after tender process will have to periodically visit the site for

CAMC work.

2. The break down, if any, shall be attended by the agency within 24 hours of lodging of complaints.

3. Whenever there is requirement of any kind of materials or any part relating to Fire Fighting & Fire

Alarm system the agency shall provide such materials or part without any delay.

4. The agency shall always keep the Fire System/Pump Room site clean.

5. All materials provided by the agency should be either BIS certified or should be certified by the agency

designated for the purpose by appropriate Government.

6. Whenever the agency send any person (Technician/Engineer) to attend the complaint/rectification

than such person shall sign in a log book maintained for office records.

7. Electrical Engineers/Fire Officer should be available at site whenever required.

8. Uniform, Identity Cards, Name Plates and identity cards have to be provided to each and every Staff

by the contractor.

9. All Tools, Plants, and equipments to carry out the Fire work at site are to be provided by the

Contractor free of cost.

10. The agency shall be responsible to depute their supervisor in working site to meet Medical

Superintendent/Deputy Medical Superintendent/ Deputy Director/Assistant Director/ESIC Engineer – in

charge/Care Taker.

11. All materials or any part(s) of Fire system which is required to remove any deficiency or defect in the

functioning of Fire system shall be provided by the agency free of cost.

12. All materials or any part(s) of Fire system which is required to be replaced shall be from the same

manufacturer/ supplier who has provided the original equipments/parts.

13. The agency shall do the Fire Mock Drill of Fire System at least once in a month.

14. The agency shall also train the housekeeping & maintenance staff deployed for fire fighting job, in

addition to this the agency shall provide training to Staff & Officers of ESIC Hospital, Manesar.

15. The agency shall ensure that Fire Department provides the NOC/Renewal of Fire system to the

hospital.




P

age5

ANNEXTURE-B-II

PLANTS/EQUIPMENTS DETAILS

Sl. No.

Description Location Unit Qtys. Remarks

FIRE HYDRANT

1 FHC WITH COMPLETE ITEMS BASEMENT SET 4

GROUND FLOOR Set 4 FIRST FLOOR SET 4

SECOND FLOOR SET 4

THIRD FLOOR SET 4

FOURTH FLOOR SET 5

2 YARD HYDRANT & HOSE CABINET EXTERNAL Nos. 7

3 FOUR WAY BRIDGE INLET EXTERNAL MAIN GATE SET 1 4 THREE WAY BRIDGE INLET EXTERNAL A & B BLOCK SET 2

EXTERNAL E & F BLOCK Nos. 2

5 FIRE PUMP (DIESEL)

HEAD- 70mtr.

DELIVERY 2280 Ltr/m PUMP ROOM BASEMENT SET 1

6 Fire pump (Electrical)

HEAD- 70mtr.

HP-60


7 JOCKEY PUMP

HEAD- 70mtr.


8 NRV 150mm All Floors Nos. 6

NRV 100mm All Floors Nos. 4

9 Butterfly Valve 150mm

Butterfly Valve 100mm

10 Sluice Valve 150mm Nos. 4

11 3 way Inlet Valve Nos. 4

12 4 way Fire brigade Inlet valve Nos. 1

13 Flow Switch Nos. 6

14 Alarm Valve Nos. 1

15 Pressure Switch Nos. 6

16 Pressure Gauge Nos. 3 17 Air Vessel Nos. 4

18 Ball Valve 40 mm Nos. 4

FIRE FIGHTING SYSTEM 1 Smoke Detector All Floors Nos. 351

2 Multi Heat Detector All Floors Nos. 310

3 Multi Sensor All Floors Nos. 14

4 Fault Isolator All Floors Nos. 15

5 Strob All Floors Nos. 36

6 Hooter All Floors Nos. 35

7 MCP All Floors Nos. 40

8 Response Indicator All Floors Nos. 206

P

age6

FIRE ALARM SYSTEM

1 Addressable Alarm Panel (8 loop) GF Room no- 26, Control Room Nos. 1

2 Addressable Alarm Panel (4 loop) GF Room no- 26, Control Room Nos. 1

3 Addressable Repeater Panel All Floors Nos. 5 4 Dim Module All Floors Nos. 6

5 Relay Module All Floors Nos. 8

6 Duct Detector All AHU Nos. 8

7 Power Supply Adaptor 24 Volt. GF Room no- 26, Control Room Nos. 5

Sl. No.

Description Location Unit Qtys. Remarks

FIRE Fighting Hose Reel, Hydrant Valve

1 Ext. Hydrant Valve External & All Floors Nos. 32

2 15m Rubber Lined Hose pipe EPDM

External & All Floors Nos. 64

3 Hose cabinet External Nos. 7

4 Hose reel double rayon pipes Black

External & All Floors Nos. 25

Fire Extinguisher

1 9 Liters. External & All Floors Nos. 25

2 ABC Type 5kg. External & All Floors Nos. 150

3 Co2 Type 4.5 kg External & All Floors Nos. 22

4 Dry/ Foam Type 25 kg Basement Nos. 2




P

age7

INSTRUCTION TO THE TENDERERS ANNEXTURE-C

1. Tender form shall be completed in all respect. Incomplete tender or tenders without E.M.D shall be

treated as invalid.

2. Last date of submission of tenders is 04.06.2014 up to 1:00 P.M.

3. Date and time of opening of tender is 04.06.2014 at 2.30 P.M.

4. Each and every page of the tender documents should bear the stamp and signature of the authorized

representative/quoting firm. Format I to IX enclosed shall be filled without exception.

5. The rates for each and every item shall be quoted in Figure and words. In case of any discrepancy in

rates, the rates written in words shall prevail.

6. The envelope containing tender document shall be sealed and bear the name of work and the name

and address of the tenderer.

7. The work site that is Hospital can be visited on any working day during office hours by contacting

Administrative Officer/Engineers / Care Taker/ General Branch in order to have Idea of Work.

8. The Competent Authority of ESIC, reserves the right to accept or reject any tender or all tenders

without assigning any reason whatsoever.

9. Conditional tenders are liable to be rejected.

10. The tender for the work shall remain open for acceptance for a period of sixty days (60) from the

date of opening of tender.

11. These instructions shall form a part of the contract document.

12. The EMD of unsuccessful tenderers shall be refunded within one week after the award of work to

the successful tenderer.

13. Financial Bid: The financial bid of the tenderers, who qualified in the technical bid, will be opened

in the presence of only those successful tenderers, who choose to attend the opening of financial bid.

Minimum six day notice will be given to tenderers for this purpose.

14. Award of Work: - (i) The selection of the agency will be at the sole discretion of the ESIC who

reserves its right to accept or reject any or all the proposals without assigning any reason whatsoever.

(ii) Upon evaluation of offers the notification on award of contract will be intimated to the successful

tenderer.

15. Duly filled Tender Document shall be deposited by hand delivery in the Tender Box kept in Admin

Block on or before 04.06.2014, 1.00 PM at following address:

O/O Medical Superintendent, ESIC Hospital Manesar, IMT Sec-03, Plot No.-41 Manesar, (Haryana)

16. The contract with the agency which does not provide proof of payment of statutory dues will be

terminated right away by giving one month’s written notice.

17. Delayed /late tenders for whatever is the reason will summarily be rejected.

P

age8

ANNEXTURE-C -I

INSTRUCTIONS TO BIDDERS

1. DEFINITIONS:

(a) "The Purchaser" means the Employees’ State Insurance Corporation, Hospital, Manesar (ESIC).

(b) "The Bidder" means the individual or firm who participates in this tender and submits its bid.

(c) "The Supplier" means the individual or firm supplying the goods under the contract.

(d) "The Goods" means all the stores and/or materials, which the Supplier is required to supply to the

Purchaser under the contract.

(e) "The Advance Purchase Order" means the intention of Purchaser to place the Purchase Order on the

bidder.

(f) "The Purchase Order" means the order placed by the Purchaser on the Supplier signed by the

Purchaser including all attachments and appendices thereto and all documents incorporated

by reference therein. The purchase order shall be deemed as “Contract" appearing in the document.

(g) "The Contract Price" means the price payable to the Supplier under the purchase order for the full

and proper performance of its contractual obligations.

2. COST OF BIDDING:

The bidder shall bear all costs associated with the preparation and submission of the bid. The Purchaser,

will in no case, be responsible or liable for these costs, regardless of the conduct or outcome of the

bidding process.

3. BID FORM:

The bidder shall complete the Bid Form and the appropriate Price Schedule furnished in the Bid

Documents, indicating the goods to be supplied, a brief description of the goods and quantity.

4. BID DOCUMENTS:

4.1 The goods required, bidding procedures and contract terms are prescribed in the Bid Documents.

The Bid Documents include:

(a) Notice Inviting Tender (as per Annexure A)

(b) Scope of Work (as per Annexure B - I)

(c) Equipments Details (as per Annexure B - II)

(d) Instructions to Bidders (as per Annexure C)

(e) General (Commercial) Conditions of the Contract (as per Annexure D)

(f) Special Conditions of Contracts (as per Annexure E)

(g) Details of Tenderers (Format I)

(h) Experience of Companies (Format II)

(i) Declaration Form (Format III)

(j) Check list and order in which the documents are to be submitted for Bid (Format IV)

(k) Details of Existing Contract (Format V)

P

age9

(l) Undertaking (Format VI)

(m) LETTER OF AUTHORISATION FOR ATTENDING BID OPENING (Format VII) (n) Certificate of Non-Participation of near Relatives in the tender (Format VIII)

(o) FORM OF PERFORMANCE SECURITY BANK GUARANTEE BOND (Format IX)

(p) Financial Bids (Part B)

4.2 The Bidder is expected to examine all instructions, forms, terms and specifications in the Bid

Documents. Failure to furnish all information required as per the Bid Documents or submission of bids

not substantially responsive to the Bid Documents in every respect will be at the bidder's risk and may

result in rejection of the bid.

5. CLARIFICATION OF BID DOCUMENTS:

5.1 A prospective bidder, requiring any clarification of the Bid Documents shall notify the Purchaser in

writing or by Fax at the Purchaser's mailing address indicated in the Invitation for Bids. The Purchaser

shall respond in writing to any request for clarification of the Bid Documents, which it receives not

later than 2 days prior to the date for the submission of bids. Copies of the query (without identifying

the source) and clarifications by the Purchaser shall be sent to all the prospective bidders who have

received the bid documents.

5.2 Any clarification issued by ESIC Hospital, Manesar in response to query raised by prospective bidders

shall form an integral part of bid document and it may amount to an amendment of relevant clauses of

bid document. A copy of such clarification may be enclosed along with bid document for ready

reference.

6. AMENDMENT OF BID DOCUMENTS:

6.1 At any time, prior to the date of submission of bids, the Purchaser may, for any reason, whether at

its own initiative or in response to a clarification requested by a prospective Bidder, modify the bid

documents by amendments.

6.2 The amendments shall be notified in writing or by Fax or by E-mail to all prospective bidders on the

address intimated at the time of purchase of bid document from the purchaser and these amendments

will be binding on them.

6.3 In order to afford prospective bidders reasonable time in which to take the amendments into

account in preparing their bids, the Purchaser may, at its discretion, extend the deadline for the

submission of bids suitably.

7. BID PRICES:

7.1 The bidder shall give the total composite price inclusive of all levies and taxes (inclusive of VAT).

The offer shall be firm and in Indian Rupees. No foreign exchange will be made available by the

purchaser.

7.2 Prices indicated on the Price Schedule shall be entered in the following manner:

(i) The price of the goods shall be quoted as total unit price for CAMC Work.

(ii) The bidder shall quote only one price for CAMC Work.

P

age1

0 (iii) The total price for each individual item shall be entered after multiplying the quantity with total unit

price.

7.3 Taxes, if any, have to be indicated separately otherwise it will be presumed that quoted price are

inclusive of taxes and taxes shall not be paid separately.

7.4 The prices quoted shall remain valid for 90 days from the date of opening of the Bid and in respect

of accepted bid the prices quoted shall remain valid for 90 days.

7.5 The unit price quoted by the bidder shall be in sufficient detail to enable the purchaser to arrive

at prices of batteries offered.

7.6 “DISCOUNT”, if any, offered by the bidders shall not be considered unless they are specifically

indicated in the price schedule. Bidders desiring to offer discount shall therefore modify their offers,

suitably while quoting and shall quote clearly net price taking all such factors like Discount, free supply,

etc. into account.

7.7 The price approved by the ESIC Hospital, Manesar for procurement will be inclusive of levies and

taxes, packing, forwarding, freight and insurance as mentioned in para 7.1 above. Break up in various

heads like Custom duty, Excise duty, Sales Tax, Insurance freight and other taxes paid/payable as per

clause 7.2 is for the information of the purchaser and any changes in the taxes shall have no effect on

the price during the scheduled delivery period.

8. DOCUMENTS ESTABLISHING GOODS CONFORMITY TO BID DOCUMENTS:

8.1 The documentary evidence in conformity with the Bid Documents may be in the form of literature

and data and the bidder shall furnish a clause-by-clause compliance on the ESIC's Technical

specifications and commercial conditions demonstrating substantial responsiveness to the Technical

Specification and commercial conditions in the form of signing & stamping all the pages of the original

bid document by the authorized person/persons. In Case of deviations a statement of deviations and

exceptions to the provision of the Technical Specifications and commercial conditions shall be given by

the bidder. A bid without clause-by- clause compliance shall not be considered. The goods offered must

have ability to meet the technical specifications. Necessary document to substantiate this shall have to

be submitted along with the offer by the supplier.

9. FORMATS AND SIGNING OF BID

9.1 The copy of the Bid shall be typed or printed and all the pages numbered consecutively and shall be

signed and stamped by the bidder or a person or persons duly authorized to bind the bidder to the

contract. The letter of authorization shall be accompanied with written power-of-attorney. All pages of

the original bid shall be signed and stamped by the person or persons authorized for signing the bid. The

bids submitted shall be sealed properly.

9.2 The bid shall contain no interlineations, erasures or overwriting except as necessary to correct errors

made by the bidder in which case such corrections shall be signed by the person or persons authorized

for signing the bid.

P

age1

1 10. SUBMISSION OF BIDS

10.1 SEALING AND MARKING OF BIDS: The bidder shall submit sealed bid in bigger envelop and bear

the name “Tender for- (1) CAMC works for Fire Fighting & Fire Alarm System & Refilling of Fire

Extinguisher at ESIC Hospital Manesar.

10.2 (a) the sealed envelope shall be addressed to the Purchaser at the following address:

To

The Medical Superintendent

ESIC Hospital, Manesar

Plot No- 41, Sector- 03,

IMT Manesar (Haryana-122050)

(b) All the envelope shall bear the Tender name, the tender number and the words ‘DO NOT OPEN

BEFORE’ (due date & time).

(c) The envelope shall indicate the name and address of the bidders to enable the bid to be returned

unopened in case it is declared ‘late’ or rejected.

(d) Tender may be sent by Registered Post/ Speed Post/ Courier or delivered in person. The

responsibility for ensuring that the tenders are delivered in time would rest with the bidder.

11. LATE BIDS:

11.1 Any bid received by the Purchaser after the deadline for submission of bids prescribed by the

Purchaser pursuant to, shall be rejected and returned unopened to the bidder.

12. MODIFICATION AND WITHDRAWAL OF BIDS:

12.1 The bidder may modify or withdraw his bid after submission provided that the written notice of the

modification or withdrawal is received by the Purchaser prior to the deadline prescribed for submission

of bids.

12.2 The bidder's modification or withdrawal notice shall be prepared, sealed, marked and dispatched

as required in the case of bid submission in accordance with the provision of clause 12.1.

12.3 A withdrawal notice may also be sent by telex/Fax but followed by a signed confirmation copy by

post not later than the deadline for submission of bids.

12.4 No bid shall be modified subsequent to the deadline for submission of bids.

13. OPENING OF BIDS:

13.1 The purchaser shall open bids in the presence of bidders or their authorized

representatives who chose to attend on opening date and time. The bidder’s representatives, who are

present, shall sign in an attendance register. Authority letter to this effect shall be submitted by the

representative before they are allowed to participate in bid opening.

13.2 A maximum of two representatives for any bidder shall be authorized and permitted to attend the

bid opening.

P

age1

2 13.3 The Bidder's names, documents submitted, modifications, bid withdrawals and such other details

as the Purchaser, at its discretion, may consider appropriate; will be announced at the opening.

13.4 The date fixed for opening of bids, if subsequently declared as holiday by the ESIC, the revised date

of schedule will be notified. However, in absence of such notification, the bids will be opened in the next

working day, time and venue remaining unaltered.

14. CLARIFICATION OF BIDS:

14.1 To assist in the examination, evaluation and comparison of bids the Purchaser may, at its discretion

ask the bidder for the clarification of its bid. The request for clarification and the response shall be in

writing. However, no post bid clarification at the initiative of the bidder shall be entertained.

15. TECHNICAL EVALUATION:

15.1 Purchaser shall evaluate the bids to determine whether they are complete, whether any

computational errors have been made, whether required sureties have been furnished, whether

the documents have been properly signed and whether the bids are generally in order.

15.2 Prior to the detailed evaluation, pursuant, the Purchaser will determine the substantial

responsiveness of each bid to the Bid document. For purposes of these clauses, a substantially

responsive bid is one, which conforms, to all the terms and conditions of the Bid Documents without

material deviations. The Purchaser's determination of bid's responsiveness is to be based on the

contents of the bid itself without recourse to extrinsic evidence.

15.3 A bid determined as substantially non-responsive will be rejected by the Purchaser and shall, not

subsequent to the bid opening, be made responsive by the bidder by correction of the nonconformity,

or by submitting additional documents.

16. EVALUATION AND COMPARISION OF SUBSTANTIALLY RESPONSIVE BIDS:

16.1 The purchaser shall evaluate in detail and compare the bids previously determined to be

substantially responsive bids.

16.2 Arithmetical errors shall be rectified on the following basis. If there is a discrepancy between the

unit price and total price that is obtained by multiplying the unit price and quantity, the unit price

shall prevail and the total price shall be corrected by the Purchaser. If there is a discrepancy between

words and figures, the amount in words shall prevail. If the Supplier does not accept the correction of

the errors, his bid shall be rejected.

16.3 The evaluation and comparison of responsive bids shall be done on the price of the goods offered

inclusive of Levies & Taxes i.e., Sales Tax, VAT & Excise Duty, packing, forwarding, freight and insurance

etc. as indicated in the Price Schedule given in Annexure-(III) of the Bid Document.

16.4 The evaluation shall be done on L-1(lowest bid) vendor of total Cost including deducting the

amount of buy- back offer.

16.5 The Purchaser may waive any minor infirmity or non-conformity or irregularity in a bid which does

not constitute a material deviation, provided such waiver does not prejudice or affect the relative

ranking of any bidder.

P

age1

3 17. PLACEMENT OF ORDER

The Purchaser shall consider placement of orders for commercial supplies for those bidders whose

offers have been found technically, commercially and financially acceptable and whose goods have been

approved/validated by the purchaser. The Purchaser reserves the right to counter offer price(s) against

price(s) quoted by any bidder.

18. PURCHASER'S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY OR ALL BIDS:

The Purchaser reserves the right to accept or reject all or any bid, and to annul the bidding process at

any time prior to award of contract without assigning any reason whatsoever and without thereby

incurring any liability to the affected bidder or bidders on the grounds for the Purchaser's action.

19. SIGNING OF CONTRACT:

19.1 The issue of firm purchase Order and Signing of agreement with Competent Authority of ESIC, and

Signing of Contract Form shall constitute the award of contract to the bidder.

19.2 Consequent upon the successful bidder furnishing of performance security, the Purchaser shall

discharge its Bid security submitted along with tender document.

20. ANNULMENT OF AWARD:

Failure of the successful bidder to comply with the requirement shall constitute sufficient ground for the

annulment of the award and forfeiture of the bid security in which event the tender shall be cancelled

and ESIC may call for new bids.

21. Purchaser reserves the right to disqualify the supplier for a suitable period who habitually failed to

supply the goods in time. Further, the suppliers whose goods do not perform satisfactory in the field in

accordance with the specifications may also be disqualified for a suitable period as decided by the

purchaser.

22. Purchaser reserves the right to blacklist a bidder for a suitable period in case he fails to honour his

bid without sufficient grounds.

23. The bidder should give a certificate to the effect that none of his/her near relative is working in the

ESIC in Format- VIII prescribed in the tender document. The Bidder or its authorized signatory should

furnish certificate saying that none of the near relative of proprietor OR all partners of partnership, firm

OR all the Directors of the company excluding Government of India/ Financial institution nominees and

independent non-Official part time Directors appointed by Govt. of India or the Governor of the state is

working in the unit where the tender is being applied. Due to any breach of these conditions by the

company or firm or any other person the tender will be cancelled and Bid Security will be forfeited at

any stage whenever it is noticed and ESIC HOSPITAL, MANESAR will not pay any damage to the company

or firm or the concerned person. The company or firm or the person will also be debarred for

further participation in the concerned unit.

The near relatives for this purpose are defined as:- (a) Members of a Hindu undivided family (HUF).

(b) Husband and Wife.(c) If one is related to the other in the manner as Father, Mother, Son(s) & Son’s

wife (daughter- in-law), Daughter(s) and Daughter’s husband (son-in-law), Brother(s) and Brother’s wife,

Sister(s) and Sister’s husband (brother-in-law).

P

age1

4

ANNEXTURE-D

GENERAL (COMMERCIAL) CONDITIONS OF CONTRACT

1. General Conditions: The General Conditions shall apply in contracts made by the Purchaser for

the procurement of Goods.

2. PERFORMANCE SECURITY:

2.1 The supplier shall furnish performance security to the purchaser for an amount equal to

Rs. 40,000/- within 60 days from the date of issue of Work Order by the Purchaser.

2.2 The proceeds of the performance security shall be payable to the Purchaser as compensation

for any loss resulting from the supplier’s failure to complete its obligations under the Contract.

2.3 The Performance Security Bond shall be in the form of Bank Guarantee only issued by a Scheduled

Bank and in the form provided in ‘FORMAT-IX’ of this Bid Document. The duration should be at least 14

months.

2.4 The Performance Security Bond will be discharged by the Purchaser after a period of sixty days

beyond completion of the supplier’s performance obligations including any warranty obligations under

the contract.

3. PRICES for CAMC Work OF Fire Fighting & Fire Alarm System

3.1 (i) Prices charged by the supplier/bidder for goods delivered and services performed under the

contract shall not be higher than the prices quoted by the Supplier in his Bid.

(ii) Prices once fixed will remain valid during the schedule delivery period. Increase and decrease of

Taxes and other statutory duties will not affect the price during this period.

(iii) During the period of agreement, any increase in taxes and other statutory duties/levies shall be to

the supplier’s account. However benefit of any decrease in these taxes/duties shall be passed on to the

Purchaser by the supplier.

4 LIQUIDATED DAMAGES

4.1 The date of delivery of the stores stipulated in the acceptance of the tender should be deemed to be

the essence of the contract and delivery must be completed not later than the dates specified therein.

Extension will not be given except in exceptional circumstances. Should, however, deliveries be made

after expiry of the contracted delivery period, without prior concurrence of the purchaser and be

accepted by the consignee, such delivery will not deprive the purchaser of his right to recover liquidated

damage under clause 4.2 below.

4.2 Should the supplier fails to deliver the store or any consignment thereof within the period prescribed

for delivery, the purchaser shall be entitled to recover 0.5 % of the value of the delayed supply for each

week of delay or part thereof. L/D charges shall be levied as above on the total value of the concerned

package of the Purchase Order. Quantum of liquidated damages assessed and levied by the purchaser

shall be final and not challengeable by the supplier.

P

age1

5 5. FORCE MAJEURE

5.1 If, at any time, during the continuance of this contract, the performance in whole or in part by either

party of any obligation under this contract is prevented or delayed by reasons of any war or hostility,

acts of the public enemy, civil commotion, sabotage , fires, floods, explosions, epidemics, quarantine

restrictions, strikes, lockouts or act of God (hereinafter referred to as events) provided notice of

happenings of any such eventuality is given by either party to the other within 21 days from the date of

occurrence thereof, neither party shall by reason of such event be entitled to terminate this contract nor

shall either party have any claim for damages against other in respect of such non-performance or delay

in performance, and deliveries under the contract shall be resumed as soon as practicable after such an

event come to an end or cease to exist, and the decision of the Purchaser as to whether the deliveries

have been so resumed or not shall be final and conclusive. Further if the performance in whole or part

of any obligation under this contract is prevented or delayed by reasons of any such event for a period

exceeding 60 days, either party may, at its option, terminate the contract.

5.2 Provided, also that if the contract is terminated under this clause, the Purchaser shall be at liberty to

take over from the Supplier at a price to be fixed by the purchaser, which shall be final, all unused,

undamaged and acceptable materials, bought out components and stores in course of manufacture

which may be in possession of the Supplier at the time of such termination or such portion thereof as

the purchaser may deem fit, except such materials, bought out components and stores as the Supplier

may with the concurrence of the purchaser elect to retain.

6 TERMINATIONS FOR DEFAULT

6.1 The Purchaser may, without prejudice to any other remedy for breach of contract, by written notice

of default, sent to the supplier, terminate this contract in whole or in part

a) If the supplier fails to deliver any or all of the goods within the time period(s) specified in the contract,

or any extension thereof granted by the purchaser;

b) If the supplier fails to perform any other obligation(s) under the Contract; and

c) If the supplier, in either of the above circumstances, does not remedy his failure within a period of 24

hours (or such longer period as the purchaser may authorize in writing) after receipt of the default

notice from the purchaser.

6.2 In the event the purchaser terminate the contract in whole or in part pursuant.

6.3 The purchaser may procure, upon such terms and in such manner as it deems appropriate, goods

similar to those undelivered and the supplier shall be liable to the Purchaser for any excess cost for such

similar goods. However the supplier shall continue the performance of the contract to the extent not

terminated.

7. TERMINATION FOR INSOLVENCY

The Purchaser may at any time terminate the Contract by giving written notice to the Supplier, without

compensation to the supplier. If the supplier becomes bankrupt or otherwise insolvent as declared by

the competent court provided that such termination will not prejudice or affect any right of action or

remedy which has accrued or will accrue thereafter to the purchaser.

P

age1

6 8. ARBITRATION

8.1 In the event of any question, dispute or difference arising under this Agreement, or in connection

thereof, except as to matter, the decision of which is specifically provided elsewhere under the

Agreement, the same shall be referred to the Sole Arbitration of the Medical Superintendent, ESICH,

Manesar who shall proceed as per the Arbitration Act.

8.2 The work under the contract shall continue, during the Arbitration proceedings. 8.3. The award of the Arbitrator shall be final, conclusive and binding on both the parties

9. SET OFF

Any sum of money due and payable to the supplier (including security deposit refundable to him) under

this contract may be appropriated by the purchaser or any other person(s) contracting through the ESIC

and set off the same against any claim of the Purchaser or ESIC or such other person or person(s) for

payment of a sum of money arising out of this contract or under any other contract made by the

supplier with the Purchaser or ESIC or such other person(s) contracting through the ESIC.




P

age1

7

ANNEXTURE-E

SPECIAL CONDITIONS OF CONTRACT

1. The material shall be supplied in original packing from the manufacturer clearly indicating

manufacturing date, expiry date & price etc.

2. The quality of print should not be faint and should be legible and clear.

3. Any goods found defective after purchase should be replaced free of cost to the satisfaction of ESIC

HOSPITAL, MANESAR authorities failing which the cost will be deducted from /Performance Guarantee

furnished by the selected vendor.

4. Award of contract will be issued after the bidder selected is found to be technically and financially

acceptable to ESIC HOSPITAL, MANESAR.

5. The agreement shall be in force for a period of twelve months on the same price/ terms and

conditions by giving one week’s notice in writing to the vendor, if decided upon to do so by ESIC

HOSPITAL, MANESAR.

8. The bid security/Performance security deposit of the bidder would be forfeited, in case he refuses to

honor the letter of intent/Work Order issued by the ESIC HOSPITAL, MANESAR for CAMC work of the

Fire system.

9. Selected bidder has to execute an agreement in the prescribed Performa (Performance Security

Bond Form)- Format-IX and Agreement in a non-judicial bond paper of value not less than Rs.100/-

(Hundred rupees Only) for CAMC work of Fire System, as per the intent of the ESIC HOSPITAL,

MANESAR.

10. Penalty:

(a) All Complaints during the contract period of CAMC services shall be attended to by the agency within

24.00 Hrs. and shall be rectified within 48 hrs.

(b) In case the firm fails to rectify within the time limit as stipulated above than penalty of Rs. 5000/-

(Rupees Five thousand only) will be imposed per working day till the complaint is rectified.




P

age1

8

Format I

DETAILS OF TENDERER

Name of Work: CAMC works for Fire Fighting & Fire Alarm System & Refilling of Fire

Extinguisher at ESIC Hospital Manesar for the period of one year.

1 NAME OF TENDERING COMPANY / FIRM / TENDERER:

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_________________________________________________________________________

2 NAME OF OWNER / DIRECTORS:

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

_________________________________________________________________________

3 FULL PARTICULARS OF OFFICE:

(a) Address:

_____________________________________________________________________________________

_____________________________________________________________________________________

____________________________________________________________________________

(b) Telephone No.:__________________________________________________________________

(c) Fax No.:________________________________________________________________________

(d) E-Mail Address._________________________________________________________________

4 FULL PARTICULARS OF THE BANKERS OF COMPANY / FIRM /.

(a) Name of the Bank: _______________________________________________________________

(b) Address of the Bank:

_____________________________________________________________________________________

_____________________________________________________________________________________

_____________________________________________________________________________________

(c) Telephone No. __________________________________________________________________

(d) Fax No.:________________________________________________________________________

(e) E-Mail Address: __________________________________________________________________

5 REGISTRATION DETAILS:

(a) PAN / GIR No.___________________________________________________________________

(b) Service Tax Registration No._______________________________________________________

P

age1

9 (c) E.P.F. Registration No.____________________________________________________________

(d) E.S.I. Registration No._____________________________________________________________

6 DETAILS OF EARNEST MONEY DEPOSIT:

(a) Amount (Rs.):___________________________________________________________________

(b) D.D. / P.O. No. and Date:__________________________________________________________

(c) Drawn on Bank:__________________________________________________________________

(d) Valid up to:_____________________________________________________________________

The above format may be used to provide requisite details

Date:

Place:

Name: Seal: Signature of Tenderer

P

age2

0

Format II

EXPERIENCE OF COMPANY

(Experience of CAMC works of Fire Fighting & Fire Alarm System & Refilling of Fire Extinguisher at

ESIC Hospital Manesar works completed during last three years preceding April, 2014 and ongoing

works) Use separate sheet for each work.

1. Project title and Location

2. Name of the Client and Address

3. Describe area of Participation (Specific Work done/Services rendered by the applicant)

4. Period of Work Done/Services rendered for the project

5. Total cost of work

6. Date of start of the work and the present status

7. Any other details

NOTE:

Supporting documents like certificates from the clients in support of each of the above projects to be

furnished.

Signature of Contractor

P

age2

1

FORMAT -III

DECLARATION

1. I, …………………………………….……………………………. Son / Daughter of Shri …………………………………………...

.............................................Proprietor / Partner / Director / Authorised Signatory of ...…………………....

.......................................am competent to sign this declaration and execute this tender document.

2. I have carefully read and understood all the terms and conditions of the tender and hereby convey

my acceptance of the same.

3. The information / documents furnished along with the above application are true and authentic to

the best of my knowledge and belief. I / we, am / are well aware of the fact that furnishing of any false

information / fabricated document would lead to rejection of my tender at any stage besides

liabilities towards prosecution under appropriate law.

Signature of Authorized Person

Date: Full Name:

Place: Company’s Seal:

N.B.: The above declaration, duly signed and sealed by the authorized signatory of the company,

should be enclosed with Technical tender.

P

age2

2

FORMAT-IV

(TO BE TYPED ON A LETTER HEAD)

UNDERTAKING

To,



IMT Sec-03, Plot-41, Gurgaon Haryana – 122050

Subject: Tender for CAMC works of Fire Fighting & Fire Alarm System & Refilling of Fire

Extinguisher at ESIC Hospital Manesar for a period of one year.

Madam,

1. I/We hereby agree to abide by all terms and conditions laid down in tender document.

2. This is to certify that I/We before signing this bid have read and fully understood all the terms and

conditions and instructions contained therein and undertake myself/ourselves to abide by the said

terms and conditions.

3. I/We shall abide by the provisions of Income Tax return/and other statutory provisions like Service

tax, TIN number, from time to time.

4. I/We do hereby undertake that of CAMC works of Fire System at ESIC Hospital, Manesar shall be

ensured by our Agency, as well as any other assignment considered by the Medical Superintendent, ESIC

Hospital, Manesar.

(Signature of the Bidder)

Name and Address of the Bidder.

Telephone No.

P

age2

3

FORMAT - V

CHECK LIST OF THE DOCUMENTS TO BE SUBMITTED WITH THE TENDER

Confirm the enclosure of all the below listed documents without which tenderer shall not be eligible to

participate in the tender process.

S. No

Items Confirm along with the page number

1 EMD in the form of Bank Draft for Rs. 20,000 /-

2 Bid documents fee in the form of bank draft for Rs. 500/- in case bid documents have been download from the website

3 Tender form with complete technical bid and Financial bid, with all pages serially numbered , signed and stamped on each page

4 Copy of PAN/ TAN

5 Labour License under the Contractor Labour Act (R & A, Act 1970)

6 Registration certificate of shop/company Act

7 Income Tax return for the last two years

8 Service Tax registration certificate with details of the last payment.

9 Copy of Sales Tax/ VAT Certificate/ TIN,

10 Sealed, Signed & Separate Bid/Tender Form,

11 Sealed, Signed & Separate Price/Financial Bid Form,

12 Filled Format- I to IX

13 Documents in support of contracts of experience fulfilled in last 2 years.

14 Satisfactory completion of contract certificate from previous organizations.

15 Annual Turnover of company which is stamped by Chartered Accountant

16 ESI Certificate, if any

17 EPF Certificate, if any

18 Electrical/Fire License for Fire works under the CPWD/State PWD/PSUs./Fire Dept./MES/Others

Signature of Authorized Person

Date: Full Name:

P

age2

4

Enclosure – VI

DETAILS OF THE EXISTING CONTRACTS:

Sr. No.

Name and Address of the

Organization, Name, Designation and Contact Telephone / Fax No. of the

Officer concerned

Details of

regarding the Contract

Value of

Contract (Rs.)

Duration of Contract

From

To

DD/MM/YYYY

DD/MM/YYYY

A

B

C

Additional information, If any

The above format may be used to provide requisite details.

Signature of Tenderer

Date: Name:

Place: Seal:

P

age2

5

FORMAT - VII

LETTER OF AUTHORISATION FOR ATTENDING BID OPENING

(To reach on or before time of bid opening) To The Medical Superintendent ESIC Hospital Plot No.41, Sec-3 IMT, Manesar Haryana-122050 Subject: Authorization for attending bid opening on______________________________(date) in the

Tender of _______________________________________________________________________.

Following persons are hereby authorized to attend the bid opening for the tender

mentioned above on behalf __________________________________________________________(Bidder) in

order of preference given below.

Order of Preference Name Specimen Signatures I. II. Alternate Representative Signature of Bidder Or Officer authorized to sign the bid Documents on behalf of the Bidder Note: 1. Maximum of two representatives will be permitted to attend bid opening. In case

where entry is restricted to one, first preference will be allowed. Alternate

representative will be permitted when regular representatives are not able to attend.

2. Permission for entry to the hall where bids are opened may be refused in case

authorization as prescribed above is not received.

P

age2

6

FORMAT - VIII

(TO BE TYPED ON A LETTER HEAD OF THE AGENCY) UNDERTAKING

CERTFICATE

Certificate of Non-Participation of near Relatives in the tender I_____________________________________________, S/O___________________________________________, R/O _________________________________________________________hereby certify that none of my relative(s) is/are employed in ESIC as per details given in tender document. In case at any stage, it is found that the information given by me is false/incorrect, ESIC Hospital, Manesar shall have the absolute right to take any action as deemed fit/without any prior intimation to me.

Signed______________________________________ For and on behalf of the Tenderer

Name (caps)_______________________________ Position_____________________________________ Date_________________________________________

To,



IMT Sec-03, Plot-41,

Gurgaon, Haryana – 122050

P

age2

7

FORMAT - IX

FORM OF PERFORMANCE SECURITY BANK GUARANTEE BOND

1. In consideration of the ESIC having agreed under the term and conditions of the Agreement No.- ……………………… dated ……………………….made between ESIC and Second Party (hereinafter the said Construction Agency ………………………………………………………………….. for the work …………………...here in after called the said agreement ) to production of irrevocable bank guarantee for Rs………………………………………. (Rupees…………………………………………………………………………………………………………………………………………) as a security/Guarantee from the Construction Agency for compliance of his obligations in accordance with the terms and conditions in the said agreement, We………………………………………………………………………… (Hereinafter referred as to “the Bank” hereby) (Indicate the name of the bank)Undertake to pay to the ESIC an amount not exceeding Rs…………………………………….. (Rupees ……………………………………………………… ………………………………………………………… only) on demand by the ESIC.

2. We ………………………………………………………………………. do hereby undertake to pay the amounts

due and payable under this Guarantee without any demure, merely on a demand from the ESIC stating that the amount claimed is required to meet the recoveries due or likely to be due from the Second Party. Any such demand made on the Bank shall be conclusive as regards the amount due and payable by the bank under this Guarantee. However, our liability under this guarantee shall be restricted to an amount not exceeding Rs…………………………… (Rupees………………………………………………………………………………………….only).

3. We, the said bank further undertake to pay to the ESIC any money that is demanded notwithstanding any dispute or disputes raised by the Second Party in any suit or proceeding pending before any court or Tribunal relating thereto, a liability under this present being absolute and unequivocal. The payment so made by us under this bond shall be a valid discharge of a liability for payment there under and the Second Party shall have no claim against us making such payment.

4. We ………………………………………………………………………………….. further agree that the guarantee herein contained shall remain in full force and effect during the period that would taken for the performance of the said agreement and that it shall continue to enforceable till all the dues of the ESIC under or by virtue of the said agreement have been fully paid and its claims satisfied or discharged or Engineer-in-Charge on behalf of the ESIC certified that the terms and conditions of the said agreement have been fully and properly carried out by the said Second Party and accordingly discharges this guarantee.

P

age2

8

5. We………………………………………………………………………………(indicate the name of Bank) further agree with the ESIC that. The ESIC shall have the fullest liberty without our consent and without effecting in any manner our obligations hereunder to very any of the terms and conditions of the said agreement or to extend time of performance by the said contractor(s) from time to time or to postpone for any time or from time to time any of the powers exercisable by the ESIC against the said Second Party and to bear or enforce any of the terms and conditions relating to the said agreement and we shall not be relieved form our liability by reason of any such variation, or extension being granted to the said contractor or for any forbearance, act of omission on the part of the ESIC or any indulgence by the ESIC to the said contractors or by any such matter or thing whatsoever which under the law relating to sureties would, but for this provision, have effect of so relieving us.

6. This guarantee will not be discharged due to the change in the constitution of the Bank or the

contractor.

7. We ……………………………………………………………………………lastly undertake not to revoke this

guarantee except with the previous consent of the ESIC in writing.

8. This guarantee shall be valid up to ………………………………………..Unless extended on demand by

ESIC. Notwithstanding anything mentioned above, our liability against this guarantee is

restricted to Rs…………………………….. (Rupees

……………………………………………………………………………………………………………………….only) and unless a

claim in writing is lodged with us within six months of the date of expiry of the extended date of

expiry of this guarantee all our liabilities under this guarantee shall stand discharged.

Date the …………………………………………… Day of ………………………………For …………………………………………………….……………………………………………………… (Indicate the name of bank).

Signature of Contractor

P

age2

9

FINANCIAL BID (PART B)

Name of work: Tender for providing of Comprehensive Annual Maintenance Contract works

of Fire Fighting & Fire Alarm System & Refilling of Fire Extinguisher at ESIC Hospital, Manesar

for the period of one year.

BILL OF QUANTITY

Estimated Cost: - Rs. 6, 00,000/- Earnest Money: - Rs. 20,000/-

Time Period: - Twelve months (12) Cost of B.O.Q. – Rs. 500/-

Sl. No.

Description Unit Qtys. Amount per month in Rs.

Amount per Yearly in Rs.

1 Comprehensive Annual Maintenance Contract of Fire Fighting & Fire Alarm System & Refilling of Fire Extinguisher at ESIC Hospital, Manesar for the period of one year.

L.S 01 complete Job

And Service Tax extra as per applicable

Figure in words: (………………………………………………………………………………………………………………………………….

……………………………………………………………………………………………………………………………………)

Note: - Before applying for tender all the bidders are advised to inspect the Fire System.

Signature of Tenderer

Date: Name:

Place: Seal:

Tender Notice / निविदा सूचिा TENDER.pdf · Tender Notice / निविदा...

Documents

Transcript of Tender Notice / निविदा सूचिा TENDER.pdf · Tender Notice / निविदा...