ACHIEVING OPTIMUM OUTCOMES FOR INDIVIDUALS AND THEIR FAMILIES/WHĀNAU

LIVING WITH SPINAL CORD INJURY

EXHIBITION & SPONSORSHIP PROSPECTUSAUSTRALIAN AND NEW ZEALAND SPINAL CORD SOCIETY |

2

ABOUT ANZSCoSThe Australian and New Zealand Spinal Cord Society (ANZSCoS) is the Australasian branch of the International Spinal Cord Society (ISCoS). The Society’s purpose is to study and provide services in all aspects associated with traumatic and non-traumatic spinal cord injuries including prevention, research, medical and surgical management, clinical practice, education, rehabilitation and social integration.

PROFESSIONAL DISCIPLINES OF ANZCSOS MEMBERS INCLUDE:

DOCTORS | NURSES | PHYSIOTHERAPISTS | OCCUPATIONAL THERAPISTS PHARMACISTS | REHABILITATION ENGINEERS | EXERCISE PHYSIOLOGISTS

PHYSICAL EDUCATORS | DIETETIANS | ORTHOTISTS | PROSTHETISTS PSYCHOLOGISTS | SOCIAL WORKERS | SPEECH PATHOLOGISTS

OTHER ALLIED HEALTH SPECIALISTS

LETTER OF INVITATION

2018 DELEGATE DISCIPLINES

On behalf of the organising committee, I invite you to the 27th Australia New Zealand Spinal Cord Society, Annual Scientific Meeting .Three simple words define the ethos of the conference : Hope, Care, Cure in the context of spinal cord impairment. Together the three deliver superior patient care and advance new discoveries through research in spinal cord impairment. For the last 27 years ANZSCoS has been instrumental in promoting research, knowledge and advocacy for individuals with spinal cord impairment.

We invite all sponsors and exhibitors to participate and make this conference a huge success. There will be up to 400 delegates attending the trans Tasman conference. The delegates will come from all streams of Australia, New Zealand health system. There will be surgeons, rehabilitation physicians, nurses, occupational therapists, physiotherapists, social workers, clinical psychologists and researchers who are committed to the three simple words hope, care cure for the spinal cord injured.

This provides great opportunity for the exhibitors and sponsors to raise awareness of their product and educate the multidisciplinary teams which in turn will make the lives of spinal cord injured individuals much better.

The programme will offer interesting topics for policy makers and professionals involved in the management of spinal cord injuries. The sub-themes cover professional standards and ethics; education and training; management of complex cases.

The theme of the conference is “Paddling our Waka together”. The industry, sponsors and exhibitors are part of the team paddling the waka to make the lives of spinal cord injured individuals better. Hence, your participation is crucial in making this conference a huge success.

Raj Singhal and Maria Van Den Heuvel Co-Convenors, ANZSCoS 2020s

3

CONFERENCE LOCATIONThe ANZSCoS 2020 Conference is being held in Christchurch. Christchurch is New Zealands’ future-focused city with a warm and welcoming atmosphere for all those who visit.

As the gateway to the South Island, the airport services 13 different airlines connecting Christchurch with domestic centres and 11 international airports, including Brisbane, Gold Coast, Melbourne, Sydney and Perth.

CONFERENCE VENUEOpening in 2020, centrally located within Christchurch, Te Pae Christchurch is much more than a traditional convention centre.

With a striking design, the building itself is an iconic landmark in a flourishing cityscape. Influences of the majestic southern landscape are interwoven into the exterior, making it a physical representation of New Zealand, its culture and the stories of the people.

Located 20 minutes from Christchurch International Airport with easy access to the CBD.

The main plenary will be located in Hall 2 with the exhibition in Hall 1.

4

YOUR RETURN ON INVESTMENT INCLUDES

Showcasing your organisation as a key partner and supporter of the Australian and New Zealand Spinal Cord Society

Increasing your market share & brand recognition via exposure to a captive audience of rehabilitation specialists

Direct access to delegates interested in updating their knowledge of industry product and services

Recognition as an industry leader for contributing to industry knowledge, training and networking

A live research gathering opportunity to discuss feedback on your brand, products, marketing material and competitors with current and potential clients

Close collaboration with the committee to ensure maximum benefit from your investment in the Conference

5

PLATINUM

AUD $20,000

GOLD

AUD $15,000

SILVER

AUD $10,000

BRONZE

AUD $5,000

SIGNAGECorporate Signage (provided by Sponsor) displayed in the plenary room throughout the duration of the Conference X X

ADVERTISING, RECOGNITION & BRANDING OPORTUNITIESAcknowledgment on official website with logo and a hyper-link to organisation’s site X x X X

Acknowledgement at Opening and Closing Sessions X X X X

Logo to appear on the ‘Thanks to Sponsors’ PowerPoint slide X X X X

Logo and company profile in Conference App X X X X

One page downloadable PDF attachment on the Conference app (artwork to be supplied by Sponsor) X X X

Exhibition Booth (3m x 2m booth) 2 1 50% reduction

20% reduction

Acknowledgement and logo in all printed Conference materials (dependent on date of sponsorship confirmed) X X X X

Complimentary Satchel Insert 2 1 1 1

OTHER ENTITLEMENTSComplimentary Exhibitor Registrations for entire Conference (includes access to all scientific sessions and attendance to the Welcome Reception). 4 2 2

Complimentary Gala Dinner Ticket/s 4 2

Discount on Supplementary Sponsorship (Available on one option only) 30% reduction

20% reduction

15% reduction

Company Logo on Satchels (one Colour Print) X

Database access to all consenting delegates which will be provided one week prior to Conference and then two weeks after the Conference (excluding delegates who have requested privacy) X X X X

To book and secure your sponsorship and exhibition booth/s, to discuss a tailored sponsorship package or for more information, please contact the Conference Organisers - DC Conferences Pty Ltd | P 61 2 9954 4400 | E anzscos2020@dcconferences.com.au | W www.dcconferences.com.au/anzscos2020

SPONSORSHIP OPTIONS

6

INDIVIDUAL SPONSORSHIP OPPORTUNITIES

Increase your support with the following sponsorship opportunities and benefits. The Conference Organisers will be pleased to help you obtain maximum exposure for your investment and can tailor a support package to suit your company’s needs.

KEYNOTE SPEAKER SPONSORSHIP AUD $6,500• Sponsor an International Keynote Speaker from the program• Prominent acknowledgement of Speaker Sponsorship in all published

Conference materials and in Conference ‘Thanks to Sponsors’ PowerPoint slide• Acknowledgement of Speaker Sponsorship by Conference Convenor at

opening & closing sessions• Acknowledgement by chair during the Keynote speakers session • Logo and acknowledgement on Conference website• One complimentary delegate registration to the Conference• One complimentary satchel Insert

INDUSTRY SPONSORED BREAKFAST SESSIONS AUD $5,500 EACH Breakfast sponsorship enables you to provide a speaker and put together a program of your choice. (in association with the Conference organising committee). Room hire and standard AV facilities are provided. Catering costs are additional.• Company banner displayed at the breakfast• Company profile included in the Conference app • Logo and acknowledgement on Conference website with a link to your website• Recognition as Breakfast Sponsor (with logo) on all printed Conference

materials, in Conference app and in Conference ‘Thanks to Sponsors’ PowerPoint slide

• List of consenting breakfast attendees provided one week prior to the Conference

SESSION SPONSOR* AUD $3,000• Recognition as Session Sponsor (logo) on all printed materials, on website,

in Conference app and in Conference ‘Thanks to Sponsors’ Power Point slide• Company banner displayed during session• Company slide displayed throughout session• Sponsorship acknowledgement by Session Chair • One satchel insert*For further information on session options please contact the Conference Organiser

7

PRE-CONFERENCE WORKSHOP* AUD $2,500 (4 OPPORTUNITIES)• Recognition as the Pre-Conference Workshop Sponsor (with logo) on

all printed Conference materials, on website, in Conference app and in Conference ‘Thanks to Sponsors’ PowerPoint slide

• Consenting workshop attendee list• Company banner displayed at the workshop• Company slide displayed throughout the workshop• Acknowledgement of sponsorship by Workshop Chair*For further information on session options please contact the Conference Organisers

DISCIPLINE SPECIFIC MEETINGS AUD $1,000 EACHThere will be seven two-hour discipline specific meetings taking place on Wednesday. This is your opportunity to reach a very targeted group of delegates and make a lasting impression, prior to the main Conference commencing.Medical | Nursing | Occupational Therapy | Physiotherapy | Social Work Vocational Rehabilitation Counsellors | Peer Support• Recognition as a Discipline Specific Meeting Sponsor (with logo) on all

printed Conference materials, on website, in Conference app and in conference ‘Thanks to Sponsors’ PowerPoint slide

• Consenting workshop attendee list• Company banner displayed at the meeting• Company slide displayed throughout the meeting• Acknowledgement of sponsorship by Discipline Specific Meeting Chair

CONFERENCE DINNER AUD $8,000 (EXCLUSIVE)The Conference Dinner provides an ideal setting to showcase your company in a social setting. • Ten complimentary tickets to the Conference Dinner with the opportunity

to reserve a corporate table (seats ten)• Recognition as Conference Dinner sponsor (with logo) on all printed

Conference materials• Opportunity for your company representative to give a three minute reply

to the MC’s acknowledgement of support, at the Conference Dinner• Opportunity to provide corporate signage at point of entry for the

Conference Dinner • Opportunity to provide stylish branded t-shirts for the wait staff (at own

expense)• Opportunity to provide branding for the dinner tables• Logo printed on Conference Dinner tickets and table menus• Logo and acknowledgement on Conference website with a link to your website

Options for additional theming is available. Please contact the Conference Organisers to discuss.

INDIVIDUAL SPONSORSHIP OPPORTUNITIES

8

WELCOME RECEPTION AUD $4,500 (EXCLUSIVE)The Welcome Reception provides the sponsor an ideal opportunity to network with and showcase your company to all the delegates at the first social function of the Conference. The Welcome Reception will be held in the exhibition area. • Company banner in prominent position at the Welcome Reception • Recognition as Welcome Reception Sponsor (with logo) on all printed

Conference materials, on website and in Conference ‘Thanks to Sponsors’ PowerPoint slide

• One complimentary satchel insert• Opportunity for your company representative to give a three-minute reply

to the MC’s acknowledgement of sponsorship at reception• Opportunity to display corporate signage during the Welcome Reception• Five complimentary tickets to the Welcome Reception• One complimentary delegate registration

CONFERENCE APP AUD $7,000• Rotating company logo to appear on the Conference app • Marketing before and after the Conference. Your marketing information is

stored on the phone so that delegates can watch / read it anytime – even while flying to the Conference, without being online

• Acknowledgement of Conference App Sponsorship in all published Conference materials, in the Conference ‘Thanks to Sponsor’s Power Point slide and by the convenor

• Logo and acknowledgement on Conference Website• Two complimentary exhibitor registrations to the Conference

INDIVIDUAL SPONSORSHIP OPPORTUNITIES

BEST PAPER & BEST POSTER AWARDS NAMING RIGHTS AUD $5,000All paper and poster entries will automatically be entered for the award. Winners in each category will be announced and their awards presented at the closing session on the last day of the Conference.• Recognition as Award Sponsor (with logo) on all printed Conference

materials, on website, in Conference app and in Conference ‘Thanks to Sponsors’ PowerPoint slide

• Opportunity to present the prize on stage during the Conference• One complimentary satchel insert

CONFERENCE APP DOWNLOADABLE ADVERTISEMENT AUD $500 EACH

• PDF A4 size LITERATURE TABLE AUD $500 EACH

• Flyer, brochure up to A4 & Ten pages or USB

INDUSTRY EXHIBITION

The industry exhibition will be held in Hall 1 Hall 1, next to the Plenary in Hall 2.

The exhibition space will form the central hub of the Conference where all catering will be served. It is also the venue for the Welcome Reception on the Wednesday night. Exhibitors will have access into Hall 1 through the covered loading dock, or directly from the front of house entrances. A dedicated transport management person will be on hand to facilitate the flow of traffic and access in this area ensuring a safe environment is provided.Hall 1 has a ceiling height of 10.1m, 15 kpa floor loading and rigging capacity, providing our exhibitors many options to showcase your company / organisation in the exhibition hall. We can even offer you a booth with a wet pit if you would like to demonstrate showers, toilets and bidets.

3.0m 3.0m 3.0m

3.0

m

3.0m 3.0m 3.0m 3.0m 3.0m

3.0

m

3.0m 3.0m

3.0

m

3.0m 3.0m

3.0

m

3.0

m

3.0m

3.0

m

3.0m 3.0m

3.0

m

3.0

m

3.0m 3.0m 3.0m 3.0m

3.0

m

3.0

m

3.0m 3.0m

3.0

m

3.0

m

3.0m 3.0m

3.0

m

3.0

m

3.0m 3.0m 3.0m 3.0m 3.0m

3.0

m

3.0

m

3.0m 3.0m 3.0m 3.0m 3.0m

3.0

m

1 2 3 4 5 6 7

911

12

14

15

16

17

18

19

20

3.0m 3.0m

3.0

m

810

13

E1

E2

ME

NS

4 x

double

sid

ed s

ets

of p

oste

r board

s32 fa

ces

14 x

sin

gle

sid

ed &

2 x

double

d s

ided p

oste

r board

s18 fa

ces

T1

T2

T3

AN

ZS

CoS

18T

-20T

HN

OV

EM

BE

R 2

020

UP

DA

TE

D 2

9 A

UG

US

T 2

019

DB

BO

AR

D500m

m c

leare

nce

DB

BO

AR

D500m

m c

leare

nce

EN

TR

Y

EXHIBITION FLOOR PLAN

9

10

INDUSTRY EXHIBITION

EXHIBITOR BOOTHS AUD $3,250The industry exhibition will be open to all delegates for the duration of the Conference. Sponsorship will be confirmed and companies will be allocated booths, on a first come basis once full payment is received.

• Two complimentary exhibitor registrations including morning tea, lunch and afternoon tea

• Two complimentary tickets to the Welcome Reception• Booths are 3m x 3m with 2.4m high white octanorm walls and include

a fascia board with your company name (up to 25 characters), 2 x 150w spotlights and a 4-amp power board with four outlets.

Fee for additional trade representative AUD $550pp

EXHIBITOR TRESTLE TABLE AUD $1,500 EACH (Not for Profit organisations only) • One complimentary exhibitor registration including morning tea, lunch

and afternoon tea• One complimentary ticket to the Welcome Reception • One trestle table dressed with 2 chairs

SPONSORSHIP & EXHIBITION BOOKING FORM

Bookings are confirmed on receipt of a signed booking form and / or full payment, by the Conference Organisers: DC Conferences Pty Ltd | PO Box 637, North Sydney 2059 | P 612 9954 4400 | E anzscos2019@dcconferences.com.au W www.dcconferences.com.au/anzscos2020

CANCELLATION POLICY FOR SPONSORSHIP & EXHIBITION BOOTHS / TABLES: If cancellation occurs: Prior to and including Thursday 14 May 2020 a 50% refund will be granted· From 15 May – Friday 14 August 2020 a 25% refund will be granted· After 14 August 2020, no refunds are available

Sponsor/Exhibitor InformationContact Name:Title: First Name: Surname:Company Name:Position: Department:Address:Suburb: State:Country: Postcade:Phone: Mobile:Email:

We will be marketing S8 drugs at this Conference YES NOIf ‘YES’ please list the names of these drugs:

A. Sponsorship Packages Please indicate your selection

Platinum AUD $20,000 Gold AUD $15,000 Silver AUD $10,000 Bronze AUD $5,000

B. Individual Sponsorship Options Keynote Speaker AUD $6,500 ea Industry Breakfast Sessions AUD $5,500 ea Program Sessions AUD $3,000 ea Best Paper & Best Poster Awards Naming Rights (1) AUD $5,000 Conference App (1) AUD $7,000 Pre Conference Workshops (4) AUD $2,500 ea Discipline Specific Meetings (7) AUD $1,000 ea Conference Dinner (1) AUD $8,000 Welcome Reception (1) AUD $4,500 Brochure to be displayed at Literature Desk AUD $500 ea Conference App advertisement AUD $500 ea

C. Exhibition Exhibition booth/s AUD $3,250 each

Please refer to the Exhibition Floorplan on Page 8 and indicate your preferred exhibition space/s.1st Choice booth no: _______ 2nd Choice booth no: _______ 3rd Choice booth no: _______ Please list below any companies you do not wish to be near. The Organisers reserves the right to assign space(s) other than the choice requested.

We will be organising a custom built stand: YES NO

Custom Builder Contact DetailsName:Phone:Email:

Companies will be allocated booths on a first come basis once full payment is received. Sign and return with payment.

Trestle Table (Not-For-Profit organisations only) AUD $1,650 each

SIGNATURE OF AUTHORISED EXHIBITOR AGENT DATE

Payment Method Select one

1. Pay by credit card (you will be sent an on-line secure payment form with your invoice)2. Please send me an invoice.

Acceptance of Terms & Conditions Please complete this section

On behalf of Company Name:_________________________________________________________ I confirm that I have read and understood the terms and conditions of my selected sponsor/exhibitor options as laid out on pg 12 of this prospectus.

Exhibition Declaration I/we acknowledge that exhibitors are NOT permitted to dismantle their booths prior to scheduled pack out time on Friday 20 November 2020 & that my company representative/s will remain at the exhibition until the designated dismantling time.

SIGNATURE: ____________________________________ DATE : ___ /___

TERMS AND CONDITIONS

Contract1. The term ‘Organiser’ refers to DC Conferences acting as agent for Australia & New Zealand Spinal Cord

Society (ANZSCoS).2. The terms ‘Exhibitor’ and ‘Sponsor’ include any person, firm, company, corporation or association and its

employees and agents identified in Booking Form or other written request for Exhibition Space or Sponsor.3. A “Contract” is formed between the Organiser and Exhibitor and /or Sponsor when the Organiser accepts

the signed application form and/ or receives full payment, whichever comes first.4. The Organiser reserves the right to change the exhibition floor layout if necessary.5. The Organiser may refuse without limitation to permit activity within the exhibition or may require cessation

of particular activities at their discretion.6. The Organiser reserves the right to specify heights of walls and coverings for display areas.7. The Organiser will determine the hours during which the Exhibitor will have access to the exhibition venue

for setting up and dismantling.8. The Organiser will specify conditions relating to the movement of goods and displays, prior, during and

after the exhibition.9. The Organiser will accept no liability for loss or damage of equipment delivered, displayed or used by the

exhibitor at the venue.10. The Organiser and the Organising Committee reserve the right to change any part of the prospectus.

Obligations and Rights of Exhibitors11. The Organisers reserve the right to change the dates and location of the Conference. If this unlikely event

arises the Organiser will inform the Exhibitor or Sponsor immediately. The Exhibitor / Sponsor agrees that the Organisers will not be liable for any additional costs incurred by the Exhibitor / Sponsor due to this event.

12. The Exhibitor must ensure that all accounts are finalised and paid three working days prior to the Conference start date.

13. The Exhibitor must use allocated space only for the display and promotion of goods and / or services within the scope of the exhibition.

14. The Exhibitor must comply with all directions / requests listed in the Exhibitor Manual.15. The Exhibitor will submit plans and visuals of custom designed exhibits to the Organiser for approval prior

to Wednesday 30 September 2020.16. The Exhibitor acknowledges that the Organiser will not be able to provide assistance in tracking lost deliveries.17. The Exhibitor agrees that the Organiser will not be liable for any goods rejected by the venue or lost or

damaged prior to the delivery date specified or on return.18. It is the responsibility of the Exhibitor to ensure that the space hired for their exhibition complies with their

company policy or codes of conduct.

Storage of Goods19. Instructions regarding storage will be outlined in the Exhibitor Manual distributed prior to the exhibition.

Stand Services and Construction20. Official contractors will be appointed by the Organiser to undertake stand construction plus supply

furniture and IT equipment. All non-official contractors wishing to enter the exhibition are required to provide current Certificates of Currency for Insurance, Public Liability and OH&S. Access will be denied without such documentation.

Insurance and Liability21. All Exhibitors must have Public Liability Insurance for the period of the exhibition and must be able to

produce this documentation immediately at the request of the Organiser.22. Exhibitors must insure, indemnify and hold the Organiser harmless in respect of all damages, injuries,

costs, claims, demands, expenses and interest for which the Organiser may become liable, to the extent that such damages are caused by or arise from the negligent, reckless or wrongful act of Exhibitor or its representatives.

23. The Organiser, the venue and the Organising Committee cannot accept liability for any loss or damage to property sustained or occasioned from any cause whatsoever.

Payment and Cancellation24. A contract is entered into on receipt of a signed booking form and / or full payment.25. Cancellation must be advised in writing.26. No exhibitor shall occupy allocation space until all monies owing to the Organiser by the Exhibitor are

paid in full.27. The Exhibitor or Sponsor accepts that:

· Prior to and including Thursday 14 May 2020 a 50% refund will be granted· From 15 May – Friday 14 August 2020 a 25% refund will be granted· After 14 August 2020, no refunds are available