Access Basics
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Transcript of Access Basics
Nasca 2007
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Access Basics
More Access
Access Again
Access Continued
Access Leftovers
An Access file that could contain customer mailing addresses, phone numbers, as well as customer purchases and details of the purchase, is also known as a:
table. database.
field. record.
Database
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A customer name, address, city, state, and zip code make up a set of data called a:
field. table. data.
record.
record
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In the following image how many objects are open?
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A grid used to display data in rows and columns is called the __________ View.
Table Datasheet
Report Design
Datasheet
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A field that requires unique data is called a:
pencil. row indicator. primary key.
plus sign.
Primary key
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Which application file type requires saving a file before working with it?
Document Database Slideshow Worksheet
Database
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Creating a copy of a database in case the file becomes damaged or data is
accidentally deleted can be accomplished by:
repairing. compacting.
defragmenting the disk. backing up.
Backing up
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Which statement best describes a situation in which you should use Excel instead of Access?
There is a need to link to large external databases. The file contains a financial table that requires
tracking numeric values and performing calculations. There are multiple tables that may require linking.
Multiple users need to access and update data in the same database.
The file contains a financial table that
requires tracking numeric values and performing
calculations.3000
Arranging a field of salaries from the highest to the lowest can be accomplished by performing
a(n):
ascending sort. descending sort.
filter by selection. filter by form.
Descending sort
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The best object to use to narrow down records to those meeting set criteria, such as all the people that live in a specific city,
is a: query. macro. table. form.
query
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A well-designed database requires that you:
begin typing the data. visualize the output first.
count the number of fields needed. type the fields and set the
properties.
visualize the output first
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Which of the following guidelines to design a database is NOT correct?
Design for the next 100 yearsInclude all the necessary data
Ensure compliance with Sarbanes OxleyUse calculated fields
Use calculated fields
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Which of the following would be used to take a database into some other application?
Export data Offline SharePoint Lists
Collect and Update Get External Data
Export data
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Clicking the Run button, which is a large red exclamation point located in the Results group will:
perform or update calculations within the query. update all data and calculations throughout the file
that is open. update field names in the query.
update both field names and data in both the query and table(s).
perform or update calculations within the
query
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In the following example, if Balance has a value of 10,000, what will be the correct
outcome?
IIF(Balance >= 10000, .035, .0275) 10,000 False .0275 .035
.035
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In the following example, which part of the expression indicates a different table?
=[SalePr]/[Homes]![Bathrooms]
[Homes][Bathrooms]
[SalePr] [Homes]![Bathrooms]
[Homes]
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A view that allows you to see the final report before printing is called:
Report View. Print Preview View.
Design View. WYSIWYG.
Print Preview View
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An expression would be used in (an):
bound controlunbound control
page footercalculated control
Calculated control
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A tool that provides options from a series of dialog boxes to create a report is known as
a:
Report ToolReport WizardDesign ViewLabel Wizard
Report Wizard
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An expression would be used in an
unbound controlbound control
calculated controlpage footer
calculated control
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After which step should the run button be used?
Open query in DesignSelect design tab
Click Builder buttonClick equal sign
Select fields and functionsExit Builder Box
Examine and verify the results
After Exit Builder Box
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Expressions may contain all of the following except:
queriesconstants and values
functionsoperators
queries
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Why is a query a good data source for a mail merge?
You can create new fields different from the data source fileAll fields are used for the mail merge from the data source file
Only pertinent data is used for the mail mergeAll of these answers are correct
Only pertinent data is used for the mail merge
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A form may be used to ______.
Create queriesmodify database structureupdate or review records
Update or review records
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Based on the following formula, what would be the correct sequence of values? Pmt(<<rate>>, <<nper>>, <<pv>>, <<fv>>,
<<due>>)
0.085/12, 25*12, 90000, 0 25*12, 0.085/12, 90000, 0 90000, 0.085/12, 25*12, 0 0.085/12, 25*12, 0, 90000
0.085/12, 25*12, 90000, 0
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Nasca 2007