Access 2007 Activity No. 1
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Transcript of Access 2007 Activity No. 1
8/4/2019 Access 2007 Activity No. 1
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MS ACCESS 2007 HANDS-ON ACTIVITY NO. 1
Learning Objectives
Upon completion of this learning session you should be able to:
Start a new database
Design, modify, name, and save a table
Navigate a database and enter records
Create a Select Query
Create a Relationship between tables at the query level
To Start Microsoft Access click on:
Start>Programs>Microsoft Office>Microsoft Access 2007>
Click on Blank Database
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You are prompted to save your database. Please choose the name and storage space you want
to use to save. In this case we have chosen our name on drive Z on EMCCs network.
In the File Name: field delete the default name Database1 and type Student Information then
click OK.
Then click Create to create the database.
Click to browse for a
location to save the file.
Enter File Name
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Access creates the table with default name Table1 and primary key field ID.
Click Create
Primary Key:
Right Click
Table Name
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The following picture shows parts of the Access 2007 window.
Right-click the ID column heading to display the shortcut menu, and then click Rename Column.
Type Student ID for the column name. From the Data Type: drop-down box select Text. Check
the Unique box.
Select Data Type
and check Uni ue
Enter Field Name
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To enter the rest of the field names double-click the column heading Add New Field for each
additional field. Enter First Name, Last Name, and State.
To enter the records click in the first row for the Student ID field, enter 1, hit the Tab Key, enter
Jane for the first name, hit the Tab Key, enter Martinez for the last name, hit the Tab Key, and
enter AZ for the state. Repeat this process for records 2 through 5.
Microsoft Access automatically saves each record as you complete the last field. When finished
entering all records, save and name the table. Click the Save button on the Quick Access
Toolbar. The Save As dialog box opens. Type Student Data in the Table Name field and click OK.
Double click then
Enter records
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The tab for the table now displays the name Student Data. Click the Close Student Data button
on the table window bar to close the table. The database stays open.
Now start a new table by clicking the Table button on the Create tab. This new table will hold
the courses that the students are taking during a semester.
Enter field names as in the picture below. Assign the Student ID field as the Primary Key field
and check the Unique box. Enter the data in the table as shown below:
Click
To
Enter table name
New table
name
Click to close
table
Click to create
new table
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When finished, right click the Table1 tab and enter Student Schedule for the table name.
Click OK and close the Student Schedule table.
Creating a Query
From the Create tab, select the Query Design button.
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Select each table and click Add. Click Close. Drag Student Id from the Student Data table to
Student Id in the Student Schedule table to establish a relationship.
Select each table and
Click to create a QueryClick to create a Query
Drag key from
first table to key
in second table.
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Double click the field names that we want to select for the query. The fields will be added to
the design grid at the bottom of the screen.
Then click the Run button on the Design tab.
Double click field
to add it to the
Quer
Click to
run the
Query
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The results of the Query are displayed.
Right click on the Query1 tab and click Save.
Change the name in the save box to Student Class Query and click OK.
Right click tab
and select Save.
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To run the query for a specific student, click View from the Design tab and click Design View.
Enter student id 3 in the Criteria field of Student ID.
Click Run from the Design tab and the information for only student 3 is displayed.
Close the query and reply No when asked to save changes to the Query. You will see all of the
Database objects listed on the left side of the screen.
Close the Student Information Database and exit Microsoft Access 2007. Access saves
automatically. This concludes our Microsoft Access 2007 Basics tutorial.
Enter
criteria
for uer
Click to
change
the view