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abcsA BASIC COURSE
FOR COMMUNITY ASSOCIATIONS
ChapterCalendar of Events
Introduction (8:30-8:45)
Overview (8:45-9:50)
Approach to Solving Problems (10:00-10:35)
Maintenance (10:35-12:10)
Rule Enforcement (1:10-2:00)
Finances (2:00-2:30. 2:45-3:30)
Board Meeting (3:30-4:15)
Conclusion (4:15-4:30)
SCHEDULE
OVERVIEW
• Overview of Industry– Types of Communities– Legal Foundation– Rights and Obligations
oDeveloperoOwnersoBoard membersoOfficersoCommittees
RIGHTS & OBLIGATIONS
• Developer• Owners• Board Members• Officers• Committees
COMMON-INTEREST COMMUNITIES
• Condominium• Cooperative• Planned community• Master association
LEGAL DOCUMENTS• Declaration
– Condominium– Planned community
• Proprietary lease– Cooperative
• Bylaws• Book of Resolutions• Articles of Incorporation
PROBLEM SOLVING
1. Identify the scope of the problem.2. Determine who has the authority
and obligation to act.3. Consider approaches and
resources; formulate and implement the plan.
4. Communicate the plan.5. Monitor and evaluate the plan.
IDENTIFY THE SCOPE OF THE PROBLEM
• Roof• Pipes
DETERMINE WHO HAS THE AUTHORITY AND OBLIGATION TO ACT
• Pipes– Declaration– Bylaws
• Roof– Declaration– Bylaws
CONSIDER APPROACHES AND
RESOURCES; FORMULATE AND IMPLEMENT THE
PLAN• Roof• Assessments
– Who has authority?– What are the procedures?
COMMUNICATETHE PLAN
• Roof– What? When? How?
• Pipes– What? When? How?
• Assessments– What? When? How?
MONITOR AND EVALUATE THE PLAN
• Short-term– Replace roof
• Long-term– Maintenance plan
FINANCIAL STAGES
• Planning– Budget
• Operation– Balance Sheet– Income and Expense
Statement– Budget Variance Report– Bank Reconciliation Statement– Accounts Receivable Report– Accounts Payable Report
FINANCIAL STAGES
• Evaluation– Compilation– Review– Audit
ACCOUNTING
• Cash• Accrual • Modified
ENFORCEMENT HEARING ERRORS
• Before– Didn’t attempt to settle
amicably– Didn’t explain variance
procedure– Didn’t file complaint– Didn’t send notice of violation
ENFORCEMENT HEARING ERRORS
• During hearing– Chair disorganized– Board member was rude– Not prepared for hearing– Relative participated– Didn’t give Susie time to gather
and present evidence– Didn’t view property
ENFORCEMENT HEARING ERRORS
• Conclusion of Hearing– No valid reasons for
decision– Penalty is unreasonable
BOARD MEETING ERRORS
• Before Meeting– Notice not adequate– Preparation not adequate
BOARD MEETING ERRORS
• During Meeting– Started late– Two members never come– Started without a quorum– Didn’t read background material– Didn’t follow parliamentary procedure– Didn’t follow agenda– No time for resident input– Maybe breach of duty of loyalty– May not have authority to levy
assessments– Didn’t take minutes
ENFORCEMENT PROCEDURES
• Internal Enforcement Procedures– Procedures to induce willing
compliance– Rule enforcement hearing
• External Enforcement Procedures– Mediation– Arbitration– Litigation
XYZ FINANCIAL PROBLEMS
• Income– Overestimated income– Didn’t plan for bad debts– Overestimated investment
income– Borrowed from replacement fund
• Expenses– Underestimated expenses– Didn’t plan for unexpected
• Replacement fund error?
Community Associations Institute(YOUR NAME) Chapter
• Phone• Fax• E-mail• Website
(CUSTOM MESSAGE)
Building stronger communities.