A Measure of Performance for Your Committee

World Class Safety Services 1

A Measure of Performance for Your Committee

Presented By: Wilson Bateman

March 26th, 2004


Agenda

(1) Introduction

(2) The Law

(3) Measure of Performance

(4) Summary / Annual Report


Introduction

“The hearings have indicated that a number of these joint committees have become effective instruments for constructive and cooperative consultation on conditions of work related to health and safety. On the other hand, among these committees are also some that meet sporadically with no clear sense of their role and others that meet more often in an atmosphere of frustration, in which the labour members are convinced that undesirable conditions are not being corrected and management members believe that the substance of many complaints is not central to health and safety.”


Introduction

• First committee early 1970

• Part of the IRS

• Minimum regulatory compliance

Is Your Committee Working?Is Your Committee Working?

MOPMOP


Introduction

“The commission considers the essential role of the joint committee to be that of providing a consultative forum for constructive and critical review of the status of the health and safety of workers as reflected in the performance of the responsibility system both internal and external to the local operation. It is a forum of consultation between those with the ability to contribute and those accountable for deciding what is to be done.”

– Ham Commission Report,1976


What Does the Law Say?

29 (1) At every workplace where twenty or more persons are regularly employed, the employer shall establish and maintain one joint occupational health and safety committee, or at the discretion of the employer, more than one such committee and, …



• 30 (1) A committee shall consist of such number of persons as may be agreed to by the employer and the employees or the union or unions.

• 30 (2) At least half of the members of a committee shall be employees at the workplace who are not connected with the management of the workplace…

• 30 (3) The employees on the committee are to be determined by the employees they represent, or designated by the union that represents the employees.



30 (4) A committee shall meet at least once each month unless

• a different frequency is prescribed by regulation; or

• the committee alters the required frequency of meetings in its rules of procedure



• 30 (6) Time from work• 30 (7) Rules of Procedure and adhere to

applicable legislation• 30 (8) Chair and Co-Chair


Functions of Committees

31 (1) it is the function of the committee to involve employers and employees together in occupational health and safety in the workplace and, without restricting the generality of the foregoing, includes:

(a) the co-operative identification of hazards and effective systems to respond to the hazards;

(b) co-operative auditing of compliance…(c) receipt, investigation and prompt disposition of matters and

complaints…(d) participation in inspections, inquiries and investigations…(e) advising on protective devices, equipment and clothing…(f) advising the employer regarding a policy or program…(g) maintaining records and minutes…


Measure of Performance

1. Minimum Regulatory Compliance

2. Committee Training

3. Meetings

4. Goals & Objectives

5. Rules and Procedures

6. Concerns / Refusals / Investigations

7. Hazard Identification

MOPMOP


1st Measure of PerformanceHave you met the minimum requirements of the

Occupational Health & Safety Act / Regulations (Audit) 29 (1) One committee 30 (1) Input into number of members 30 (2) Half non-management 30 (3) Employee members determined by the employees 30 (4) Meet once per month 30 (6) Required time from work 30 (7) Rules of Procedure 30 (8) Chair and co-chair 31 (1) Functions defined


Compliance

Act

27 (1) Policy review in consultation 28 (1) Program in consultation 34 (1) Recommendation 21 days 35 Information 42 (2) Monitoring 43 Refusal 50 Inspections (DEL) 59 List of Chemicals

Regulations

WHMIS (training annual review)

First Aid (remote location plan)

OSGR (policy & procedure)


2nd Measure of PerformanceCommittee Training StandardOnce the committee has been established and the

committees functions defined, it is then time to consider training. A standard should be developed. Examples:

Committee Orientation Incident Investigation Hazard Identification The Legislation IRS Problem Solving Techniques The Procedure for Refusals The Safety Program Other

Act / Code

Regulation Regulation Regulation

Code of Practice

Standards

MFG

Act / Code

Regulation Regulation Regulation

Code of Practice

Standards

MFG

IRSIRS


3rd Measure of PerformanceMeetings and Attendance1. Have the required number of meeting been held? 2. Have the members demonstrated their commitment by attending

the meetings? 3. Have sub-committees been addressed in the rules of procedure?4. Were sub-committees used to resolve difficult issues?5. Was an agenda prepared for each meeting?6. Was the agenda distributed before each meeting?7. Was enough time allocated to address safety issues?8. Have committee recommendations been documented ?9. Are the recommendations followed up? 10. Are the recommendations summarized at the end of the

year?


4th Measure of PerformanceGoals and ObjectivesHave goals and objectives been established for the committee?Goal : The five year plan is to:

____________________________________________________________________________________

Objective :

1.To increase safety awareness by conducting an Off the Job Safety Campaign before the end of the year.

2. Hold 5 committee training sessions this year. Allocate 25 minutes at the end of each meeting.

3. Prepare an annual report of the committee activities.


Goals

Statistics

1. WCB rate2. Return to Work3. Incidents 4. LTI5. Audit Results6. Special Projects

IRSIRS

The Starting Point

MOPMOP


Off the Job Safety Campaign

Electrical Safety Xmas Campaign

Fall Hazards Spring Campaign

Boating Safety Summer Campaign

Driving Safety Winter Campaign

Fire Safety @ Home

First Aid Family members included


Off the JobAtlantic Network for Injury Prevention

• Every hour of every day 36 people in Atlantic Canada are unintentionally injured.

• Over 860 / day• Roughly 2 people die each day• 6700 are disabled yearly• Overall 316,000 residents of Atlantic Canada are injured yearly• Cost Human Pain and Suffering• Cost 1999 Atlantic Canada $1.2 Billion• $489 for every citizen• Fall Account for $ 440 million• Motor Vehicle $ 210 million• Poisoning, Drowning, Fire


5th Measure of PerformanceRules and ProceduresHave rules of procedure been developed by the committee? Have the rules of procedure been communicated?Do the rules of procedure include; composition of the committee term of appointment of members method for calling meetings who can call a meeting notice of meetings in advance frequency of meetings emergency meetings when to call an emergency meeting


Rules of Procedure conduct of meetings setting the agenda matters the Act requires the employer to consult the committee inspections investigations hazard identification response to complaints, work refusals communication recommendations quorum chairing method of reaching decisions


Define the Functions

Identification of hazards Auditing of compliance Investigations Inspections PPE and equipment Advising regarding Policy and Program Maintaining records


6th Measure of Performance

Catastrophic Event

Multiple Injuries

1 Serious

10 Minor Incidents

30 Property Damage

600 Incidents

Observations / Concerns

Catastrophic Event

Multiple Injuries

1 Serious

10 Minor Incidents

30 Property Damage

600 Incidents

Observations / Concerns

Concerns, Refusals, and InvestigationsThe number of concerns addressed by the committee• Work refusals • Investigations


The Process

Concern / Refusal

1. Report2. Supervisor3. JOH&SC• Meeting• Investigation• Decision• Regulator

Investigation

1. Report2. Supervisor /

Committee3. Analysis4. Report


7th Measure of Performance

Involvement in the Hazard Identification program:• Hazard Assessment• JHA• Inspections• Observations• Audits


Audits

Participate in audit activities:• Annual Internal Safety Audit (Safety Program)• External Safety Audit (Every 2 Years)• Program Evaluations: Fall Protection, Ergonomics,

Fire Safety

Objective: Continuous Improvement


The Annual ReportPutting it all Together

1. Minimum compliance with the legislation2. Training completed by the committee3. Number of meeting (attendance / guests)4. Goals and Objectives (reached)5. Rules of Procedure ( reviewed / revised )6. Concerns and investigations (outcome)7. The committees part in hazard assessment8. Recommendations (completed / pending)9. Statistics LTI

Objective : Continuous Improvement


SummaryPutting it all Together

The Formula

• Trained, Competent Committee • + Committed Management Team • + Committee Resources • = Safer Work Environment • (Helping to create a Safety Culture)


Introduction

World Class Safety [email protected]

Nova Scotia Safety Councilwww.nssafety.ns.ca

Electrolabwww.electrolab.ca

mailto:[email protected]

http://www.nssafety.ns.ca/

A Measure of Performance for Your Committee

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