A Better Workday for HR Course # 301. Delphi Confidential Have a great Lets get to know each other...
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Transcript of A Better Workday for HR Course # 301. Delphi Confidential Have a great Lets get to know each other...
Delphi Confidential
Have a greatLets get to know each other betterPlease share some details about yourself:
• Name
• Location
• Title
• Business Role
• Course Expectations
Ice-Breaker exercise:
• If you were an animal, what would you be and why?
• What is one goal you’d like to accomplish during your lifetime?
• When you were little, who was your favorite super hero & why?
• If they made a movie of your life, what would it be about and which actor would you want to play you?
Delphi Confidential
Have a greatGround Rules
Abide by the class timing
Turn off your cell phones
Sign the attendance sheet
Take Breaks When
Scheduled
Feel free to ask questionsActively participate in
class
Delphi Confidential
Have a greatContents
Lesson 2 - Data Accuracy and Data Integrity
Lesson 3 - Support / help resources
Exercise
Lesson 1 - Expectations for your roles
Course Introduction
Course Recap
Delphi Confidential
Have a greatCourse IntroductionThis course will help HR understand their role in Workday, what is changing and why and the expectations from them. Users will also learn about Data Privacy, Integrity and information on where to go for help in using Workday.
By the end of this course, you will be able to:
Demonstrate an understanding of the change and why the change is happening
Explain the importance of Data Accuracy and Data Integrity
List where to get the support you need in using Workday
Identify the expectations from your role as HR in Workday
Delphi Confidential
Expectations
for your roles
A Better Workday for HR
Lesson 1
Lesson 2
Summary
Expectations for your role as HR
Overview of the various Workday HR transactions and roles
The Change and Empowerment of HR functions
Talent Profile and its Significance
Development Plans
Delphi Confidential
Have a greatExpectations for your role as HR
Roles
Workday has specific settings for its users that determine the data that can be viewed and the actions that can be performed on the data. Workday calls these settings ‘roles’.
Responsibilities
Based on their assigned role, users have responsibility for managing information and performing various actions in Workday.
You
Your role as HR will require you to access and support workforce data management and execute various HR transactions.
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The Change and Empowermentof HR functionsPre-Workday Challenges
No standard processes and technologies
Lack of ability to respond quickly
Fragmented Data SystemsLack of visibility
Repetitive & duplicate administration
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The Change and Empowermentof HR functionsWhat Workday will do for HR?
Eliminate redundant requests for data
HR can initiate and track progress of each process in Workday, with easy access to accurate information for decision making
Streamlined and standardized business processes across the organization provide automated workflow for approvals of transactions
Enhanced usability, accountability, and real-time information availability
Empowers employees to access their own information
Enables managers to access their employees’ information reducing the volume of ‘traffic’ to HR
Frees up HR time to work on strategic and important talent development and capability management of Delphi’s human capital
Delphi Confidential
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Overview of the various WorkdayHR transactions and rolesWorkday will be the single location for current HR data (and some historical) which will be used to complete the following transactions:
Hire Job Changes
Compensation
Security and Employee Data Management
Off-boarding
Absence Management, Time
off and Leave of Absence
Delegation
Performance Review (Salaried
Employees)
Reporting
Talent Management
Succession Planning
Workforce Planning
Delphi Confidential
Have a great
Overview of the various WorkdayHR transactions and roles
Various Workday HR Roles
• HR Representative
o Has a more Strategic Role in Delphi
o Review and Approve HR transactions. Examples include new hires, job changes,
organizational assignments, performance reviews, personal data changes, positions
and headcount, recruiting, staffing, and time off.
• HR Analyst
o Create (data entry), maintain, view, and report on all HR operational data.
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Have a greatTalent Profile and its Significance• HR needs to highlight the importance of filling Talent Profiles and ensure that
employees have their profiles updated in Workday.
• One of HR's important roles should be to ensure this information in Workday is correct and current.
• Talent Management will be released in Wave 4. Having all employees populate the talent profiles now will enable HR to gain insights into the whole Delphi workforce when that time comes.
Note:
Talent profile information available to Managers and HR is strictly in accordance to Delphi Privacy Policies
Delphi Confidential
Have a greatDevelopment Plans
• As part of Wave 4's talent management rollout, Delphi employees will have
standardized development plan templates to map out their development areas
and growth paths.
• Delphi employees will have tailored development plans to map out their
development areas and growth paths.
o Talent Review Profile (TRP)
o “High Performance Successors” (HPS) will also have an additional development plan
• These development plans ensure that high-potential employees, including those
on succession plans, are progressing through their development plan
• They help further to motivate, reward, and develop talent based on individual,
team, and business performance
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Data Accuracyand Data Integrity
A Better Workday for HR
Lesson 1
Lesson 2
Summary
Live data and importance of first time correct entry
Accessing historical data
Handling sensitive data
Delphi Confidential
Have a greatLive data and importance of first time correct entryAs Workday is the system of record for HR information, it is important to follow best practices to ensure data accuracy:
Support Support Employees and Managers with their queries to effectively
manage the approval process in Workday
Review/ActionReview/action all requests in a timely manner to support continual
progression of process workflows and maintain accuracy
MonitorMonitor your email and Workday inbox daily.
Double CheckEnsure that you enter accurate data for employees – double check
your keying
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Have a greatAccessing historical data• Within Workday, you can view historical data such as job, compensation and
position history. This will be available according to the below table:
Data Object Scope
Absence Management
No Balances
Compensation 3 Years History
Performance (Final Score)
2 Years History
Succession Planning
None
Transactional History
Calendar + 1 YearHistory from Previous System
Data Object Scope
Benefits (Mexico and U.S)
Current Enrollment
Organization Data Current Structure
Position Current Position
Terminations Current + 1 Full Year
Worker Job History Calendar + 1 YearHistory from Previous System
Training and Certifications
All history for Active employees
Delphi Confidential
Have a greatAccessing historical data
• Workday history will build going forward, so more historical data will be available
in Workday for reporting over time.
• Historical information will be available to Employees, Managers and HR.
• Within Workday, you can access historical data by clicking the Worker History
tab on the View Profile Page for an Employee. This data is ‘view only’ for HR.
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Have a greatWorker History Screenshot
Shows Job History on an employee on different effective dates
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Have a greatHandling sensitive dataAs Workday holds sensitive employee and organization information, remember to follow some best practices to ensure data privacy.
Give your suggestions on what you should do in relation to the following:
• When you move away from your computer
• Setting up your computer screen
• Password caveats
• Printing and storing documents
Delphi Confidential
Have a greatHandling sensitive dataSome of the best practices to ensure data privacy
Lock your computer using <CTRL><ALT><DEL> every time you walk away from your computer
Do not write down passwords
Ensure that your computer screen is not viewable by anyone from a distance
Do not share your login credentials (Login ID, password) with anyone
Never leave documents with confidential information on your desk or at the printer
Do not leave sensitive data in a location that is easily accessible by others
Use the shredder for all used documents
Delphi Confidential
Have a greatKnowledge Checkpoint
What will Workday implementation do for HR in Delphi? List out some of the benefits you can think of.
Delphi Confidential
Have a greatKnowledge CheckpointWhat will Workday implementation do for HR in Delphi? List out some of the benefits you can think of.
Answers:
• Eliminate redundant requests for data
• Streamlined and standardized business processes across the organization provide automated workflow for approvals of transactions
• HR can initiate and track progress of each process in Workday, with easy access to accurate information for decision making
• Enhanced usability, accountability, and real-time information availability
• Empowers employees to access their own information
• Enables managers to access their employees’ information reducing the volume of ‘traffic’ to HR
• Frees up HR time to work on strategic and important talent development and capability management of Delphi’s human capital
Delphi Confidential
Have a greatMultiple Choice QuestionAn employee has just completed 5 years in Delphi and his current manager wants to take a look at past Training and Certification data to assess the need before considering him for a higher role. What historical data will be available for Training and Certifications?
1. Current + 1 Full Year
2. 2 Years History
3. 3 Years History
4. All history for Active employees
Delphi Confidential
Have a greatMultiple Choice QuestionAn employee has just completed 5 years in Delphi and his current manager wants to take a look at past Training and Certification data to assess the need before considering him for a higher role. What historical data will be available for Training and Certifications?
1. Current + 1 Full Year
2. 2 Years History
3. 3 Years History
4. All history for Active employees
4. All history for Active employees
Delphi Confidential
Have a greatMatch the followingMatch the pre-Workday challenges to the advantages of using Workday:
Pre-Workday Challenge
What Workday will do for HR?
Lack of visibility Frees up HR time to work on strategic and important talent development and capability management of Delphi’s human capital
Lack of ability to respond quickly
Streamlined and standardized business processes across the organization provide automated workflow for approvals of transactions
Repetitive & duplicate administration
HR can initiate and track progress of each process in Workday, with easy access to accurate information for decision making
No standard processes and technologies
Enhanced usability, accountability, and real-time information availability
Delphi Confidential
Have a greatMatch the followingCorrect answers:
Pre-Workday Challenge
What Workday will do for HR?
Lack of visibility HR can initiate and track progress of each process in Workday, with easy access to accurate information for decision making
Lack of ability to respond quickly
Enhanced usability, accountability, and real-time information availability
Repetitive & duplicate administration
Frees up HR time to work on strategic and important talent development and capability management of Delphi’s human capital
No standard processes and technologies
Streamlined and standardized business processes across the organization provide automated workflow for approvals of transactions
Delphi Confidential
Have a greatCourse Recap
In this module you learned:
• About the change, why this change is happening and the expectations from your
role as HR in Workday
• The importance of Data Accuracy and Data Integrity
• Where to get the support you need in using Workday
Questions?