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ABOUT AVANTIS
Avantis, a TeamLease Company, is India's leading Regulatory Technology (RegTech) solutions company enabling Ease of Doing Business for over 1,100 legal entities across 28 States and 9 Union Territories. Avantis offers state of the art multi-tenant, SAAS solution on its web and mobile platforms, enabling a transparent, accountable and efficient risk and compliance management.Avantis has one of the most comprehensive Legal and Compliance database in India with over 1,536 Acts and 69,233 Compliances updated on a near real time basis covering over 3,000 changes every year. It helps Directors, Board Members and Legal and compliance officers stay up to date on their compliance requirements and reduce operational, reputational and financial risks. Avantis enables tracking & management of all the Compliances across the law of the land. In addition, it helps process data and generate Returns, Registers & Challans for all Labour Compliances in India.
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1,536 Acts
69,233 Compliances
6,618 Filings
3,000+ Changes per year
12,000+ Locations
200,000 Compliances Tracked
Per Month
100,000+ Documents per
Month
7,000+ Users
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Labour Laws are on the concurrent list of the Constitution. As a result, Central & State Governmentslegislate on all labour matters. Different states have implemented the rules in their own ways leadingto differences in formats, forms, due dates, applicability, duty structures, payment methods,enforcement authorities among others. As a result, Labour Law Compliances in India are Complex. Amulti-locational organisation deals with several hundred Labour Compliances in a month such asLicenses, Registrations, Consent Orders, Permissions, Renewals, Returns, Registers, Challans,Payments among others.
Managing Labour Compliances needs deep expertise of the law along with resources across yourorganisation for day to day management. Most organisations do not have in-house capabilities andresources to manage the complexity. As a result, they end up outsourcing services to third partyvendors.
LABOUR COMPLIANCES IN INDIA: ANOVERVIEW
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Payroll Compliances
Includes Provident Fund (PF), EmployeeState Insurance (ESI), Professional Tax
(PT) & Labour Welfare Fund (LWF). Thesecompliances require a onetime
Registration and Periodic Payments,Challan Preparations and Filings
TYPES OF LABOUR COMPLIANCES
Factory Compliances
Includes compliances under Factories Act,1948 such as one-time license, Consent to
Operate, Designation of Occupier andFactory Manager, Periodic Returns,
Accident Register among others
CLRA Compliances
Includes Complaince under ContractLabour such as maintenance of registers
by Contractor and periodic filings
Shop & EstablishmentCompliances
Includes Compliances under Shops &Establishment Act, Minimum Wages Act,
Payment of Wages Act, Payment of BonusAct & Equal Remuneration Act.
Compliances include maintenance ofmuster rolls, wage registers, leave andattendance register, register of fines &
deductions among others. This categoryalso includes Registrations & Periodic
Renewals
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KEY CHALLENGES IN THE CURRENT MODEL
Complex
Too many forms, too manyformats, too many dates andfrequent changes
Highly Manual
No technology based selfservice software available
Inefficient
Too many hours / days spentto prepare regulatory records
Error Prone
Too many points of failuredue to human errors andcomplex computationrequirements
Expensive
Outsourced ManagedServices are expensive. Only a handful of Nationalvendors with expertiseavailable.
Highly Fluid
Forms, Formats, Dates &other requirementschanges frequently. In2019, 694 changehappened in Labour Laws
Data Privacy Issues
Outsourcing requires sharingof confidential data with thirdparty who may not have therelevant privacy controls
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AVACOM-LABOUR: AN INTRODUCTION
Self Service Solution
Avacom-Labour is a self-service solution to all your LabourCompliance needs. Your internal HR team can now leveragethe platform to generate all relevant regulatory records
Avacom-Labour is India's leading software product that automates preparation of all Labour Registers, Returns& Challans across India. Here are the key features:
One time quick and easy on-boarding
Your organisation (entities, branches, factories, employees,states, applicable acts & compliances) are set up at the time ofon-boarding
Periodic Data Upload Capability
There are predefined input file formats which can easily becreated and uploaded on the required frequency (monthly,quarterly and annual).
Centralised Document Repository
New and historical regulatory records available in an easy tosearch, sort, filter document repository with version controland tamper proofing. All the input files are also available forfuture reference .
Multiple Deployment Options
Avacom-Labour is available in a SAAS (Cloud Hosted) or On-Premises (Virtual Private Cloud / In-house Data Centre)hosting models based on your requirements
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Multiple Pricing Option
Pay as you go pricing model available which is easy on yourbudgets .
Templatized Forms and Formats
The System comes integrated with all the forms and formatsacross Central, 28 States & 9 Union Territories. These formatsare updated as and when they undergo changes. Theregulatory records are automatically generated in theapplicable forms upon successful data upload .
Smart Dashboard
The System have colour coded, Graphical, Drill DownDashboard Capability which is highly intuitive, real timeupdated and can be Personalised by the user. Dashboard canbe Configured based on Financial Year, Entity/Location anddifferent periods.
Auto Generated Compliance Calendar
Avacom- Labour has Auto generated Monthly complianceCalendar with Current and previous months details. It isColour coded and shows status by days and it is integratedwith the mail Clients (Outlook Client / Office 365, Google forBusiness Calendar).
Secure
Avacom-Labour is secure with the best in class informationsecurity and data privacy practices including state of the artencryption standards for data at rest and data in motion
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Role Based Access Management
Different users can be configured in the system based ontheir roles and accesses for different offices / factories.
Workflow Management
Capabilities to assign and manage work items to differentusers based on their roles
Integrated Legal Updates
Avacom – Labour has a feature of real time legal updates(within 24 hours of the notification), it covers all the States andterritories. System can also be configured for personalisedlegal updates based on Industry, Regulator, State/UTs,ministry and key words.
Weekly / Monthly Newsletter
Auto generated weekly / monthly legal updates newsletterbased on applicable Acts / Compliances to your organisation.
Flexible Analytics & Reporting Capabilities
System have Comprehensive graphical standard reports andalso have the capability to generate on demand reports withvarious parameters.
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Contract Labour (Regulation & Abolition) Act
Employee’s Compensation Act
Employees' Provident Funds and Miscellaneous Provisions Act
Employees' State Insurance Act
Employment Exchange (Compulsory Notification of Vacancies) Act
Industrial Establishment (National & Festival Holidays) Act
Labour Welfare Fund Act
Maternity Benefit Act
Minimum Wages Act
Payment of Bonus Act
Payment of Gratuity Act
Payment of wages Act
Shops & Commercial Establishment Act
Tax on Professions, Trades, Callings and Employment's Act
The Factories Act
The Sexual Harassment of Women at Workplace (Prevention,
Prohibition and Redressal) Act
Returns
276 Returns under 16 Acts covering all states and UTs
AVACOM - LABOURCompliance Coverage
Employees' Provident Funds andMiscellaneous Provisions Act
Employees' State Insurance Act
Tax on Professions, Trades, Callings andEmployment's Act
Challans
Covering 3 acts (PF, PT and ESI)
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Contract Labour (Regulation & Abolition) Act
Equal Remuneration Act
The Factories Act
Industrial Establishment (National & Festival Holidays) Act
Labour Welfare Fund Act
Maternity Benefit Act
Minimum Wages Act
Payment of Wages Act
Shops & Commercial Establishment Act
Registers
608 Registers under 9 Actscovering all states and UTs
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AVACOM - LABOUR: KEY BENEFITS
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Centralized Documentrepository enablesquick and easy accessto all historicalregulatory recordsand raw data files.
Easy Data Access
No sharing of datawith third party andhigh Encryptionstandards providesgreater control andprivacy.
Privacy Protection
Accurate outputs dueto minimum manualintervention, systemdriven datacomputation andcurrent forms andtemplates.
DataQuality
Enables capability forcentralised dataprocessing leading togreater control andefficiency overmanagement ofRegisters and Returns.
Efficiency
Records can begenerated based onthe user requirement.Multiple documentscan be regenerated.
NeedBased
Significant automationleading to lower costof ComplianceManagement.
CostEffective
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AVACOM MOBILE APP
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Full Feature apps on IOS and Android Platforms Restrictions on document upload and download for security reasons
Optimised for 3G and 4G Networks Works well in slow data network conditions
AVACOM MOBILE APP
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Secure with PIN and Biometric options Encrypted Cache No critical data stored on local device
Real time alerts Reminders & Escalations Legal Updates
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RULEZBOOK APP
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