Introduction to the

77thth FRAMEWORK FRAMEWORK

PROGRAMME PROGRAMME and the

ICT RESEARCH THEMEICT RESEARCH THEME

Serbian Chamber of Commerce

16 October 2008 - Belgrade

Practical information on how to participate in best proposals

Raphael Koumeri - PLANET S.A

Research and Development Rationale

● To be a competitive, knowledge-based economy, the EU must become better at producing Knowledge through RESEARCH, at diffusing it through EDUCATION and at applying it through INNOVATION

Some data to compare with US and Japan

o EU R&D average spending has stagnated at around 1,84% of GDP since the mid 1990s, and has been steadily declining compared to Japan and US ( 3,18%GDP and 2,68%GDP resp.)

o Lower spending on R&D by the private sector is a key reason for the EU's low figures and the gap between R&D expenditure in US and EU companies is widening

o Business financing of R&D accounts for only 1.2% of GDP in the EU, compared to 1.9% in the US and 2.4% in Japan

>> R&D investment at 3%of the GDP by 2010 seems to be an objective far out of reach

3,755,39 6,6

13,114,96

19,5

02468

101214161820

1984-1987 1987-1991 1990-1994 1994-1998 1998-2002 2002-2006

50

2007-2013

50,550,5

Evolution of EU Research Framework ProgrammesEU Framework programmes have been implemented since 1984 and are the main financial tools through which the EU supports R&D activities covering almost all scientific disciplines.

The EU 7th Framework Programme for Research and Technological Development (FP7, 2007 – 2013)

● Covers a period of 7 years, between 2007 and 2013

● Has a total budget of over 50 billion €, mainly spent on grants to research actors all over EU and beyond for co-financing R&D and demonstration projects.

● Has 2 major strategic objectives:o Strengthening the S&T base of the European

industry, ando Encouraging its international competitiveness

through research that supports EU policies

The 4 pillars of FP7

IDEAS

European Research CouncilERC

PEOPLE

Marie Curie Measures

Initial

Tra

inin

g

Life-long

Learn

ing

Industry-

Acad

emia

INC

O

Sp

ecificA

ctions

CAPACITIESIn

fra-structure

s

SM

Es

Reg

ions of

Kn

owledg

e

Resea

rch

Po

tentia

l

Scie

nce inS

ociety

ICP

C

Development of Research Policies

COOPERATION

THEMES (Topics)

1 2 3 4 5 6 7 8 9 10

Total: 50.521 M EUR(incl. Joint Research Centre 1.700 Mio. €)

Total: 50.521 M EUR(incl. Joint Research Centre 1.700 Mio. €)

3 Funding Schemes – 5 project types

● Collaborative Projects (CP) o Large-scale integrating projects (IP)

● Ambitious objective-driven research via “Programme Approach”● Addressing multiple issues● Generally multi-component and multi-disciplinary● 10-20 participants, 3-5 years, 4-25 M€ funding

o Small or medium scale focused research actions (STREP)● Well defined on single focused issue● “Project” approach● Mainly mono-disciplinary● Single component● 5-10 participants, 2-3 years, 1-4 M€ funding

● Networks of Excellence (NoE)

● Coordination and Support Actions (CSA)o Coordinating or networking actions (CA)o Support actions (SA)

Who can apply?

● as a basic rule: COOPERATION between Countries and Organisations (Applications should come from multinational consortia and NOT from individual organisations)

● a wide range of organisations and individuals(Universities, Research centres, SMEs, PAs, even individuals …)

● as a general principle from any country in the world but procedures and funding vary for different groups of countries

● EU member states and countries associated to FP7 (through S&T agreements, EEA agreement and MoU) enjoy the broadest rights and access to funding

● The International Cooperation Partner Countries (e.g. Russia, Developing countries, Mediterranean and WB) participate under same conditions as EU MS but consortia must have a higher minimum number of participants.

>> SERBIA is an Associated Country to FP7The associating MoU was signed on 13 June 2007, hence legal entities established in Serbia are able to receive Community contributions for contracts/grant agreements signed after 1 January 2007

ICT in FP7 at a glance

● ICT sector represents itself the 6-8% of the EU’s GDP● ICTs are vital to:

o Boost innovation, creativity and competitiveness throughout the economy

o Deliver cutting-edge science in all scientific and technological areaso Tackle social challenges and meet the challenge of an ageing society

● EU aims to master ICTs in order to meet the globalisation challenges thus sets ICTs as one of the key themes in FP7

o COOPERATION : the ICT theme is the largest with 9,1 B€o CAPACITIES : the e-Infrastructures strand has a budget of 600m €o IDEAS and PEOPLE : Cover all scientific and technological research,

and therefore also fund ICT-related research.

ICT in the FP7 COOPERATION programme

Socio-economic sciences and the

humanities

Security

SpaceHealth

Food, agriculture,

biotechnology

Transport

Nanosciences, nanotechnologies, materials, &

production technologies

Environment

EnergyICT -

Information and

Communication Technologies

9.1 B€ (2007-13)

Cooperation specific programme

Socio-economic sciences and the

humanities

Security

SpaceHealth

Food, agriculture,

biotechnologyTransport

Nanosciences, nanotechnology,

materials, production tech.

Environment

Energy

ICT 9.1 B€

(2007-13)

● A two-year WP (2009-2010) to ensure concentration of effort and visibility for the research Community

● Presents a limited set of Challenges addressing o Technologies (to respond to industry and technology needs and reinforce EU industrial

strengths)

o Applications (to seize new opportunities and respond to EU’s socio-economic challenges)

● A Challenge is addressed through a limited set of Objectives that form the basis of Calls for Proposals (Limited number of calls,3 over 2 years)An Objective is described in terms ofo Target outcome - in terms of characteristics

o Expected impact - in terms of industrial competitiveness, societal goal, technology progress

● Identifies Funding Schemes

ICT Work programme approach and structure

Fu

ture

an

d E

mer

gin

g

Tec

hn

olo

gie

s (F

ET

)

2. Cognitive systems, interaction, robotics

1. Network and service infrastructures

3. Components, systems, engineering

4. Digital libraries

& content

5. ICT for

health

6. ICT for mobility &

sustainable growth

7. ICT for indepe-

ndent living and

inclusion

Socio-economic goals

Ind

ust

ry/T

ech

nee

ds

ICT Work Programme 2009-2010 Draft Challenges

ICT Call 4 – Open: 18 November 2008 Draft Close: 7 April 2009

Challenge 1: Pervasive and trusted network & service infrastructures

1.1 Network of the Future

1.5 Networked Media and 3D Internet

Challenge 2: Cognitive Systems, Interaction, Robotics

2.1 Cognitive systems and Robotic Systems

2.2 Language based interaction

Challenge 3: Components, Systems, engineering

3.2 Design of Semiconductor Components and Electronic-based Miniaturised Systems

3.3 Flexible, Organic and Large Area Electronic

3.4 Embedded Systems Design

3.6 Computing systems

3.8 Organic Photonics and other disruptive Photonics Technologies

Challenge 5: Towards sustainable and personalised healthcare

5.1 Personal Health Systems

5.2 ICT for Patient safety

5.4 International Cooperation on Virtual Physiological Human

Challenge 6: ICT for Mobility, environmental sustainability and energy efficiency

6.1 ICT for safety and Energy Efficiency in Mobility

6.3 ICT for Energy Efficiency

6.4 ICT for Environmental Simulation &Monitoring

Challenge 7: ICT for independent Living and Inclusion & Participatory governance

7.1 ICT and Ageing

7.2 Accessible and Assistive ICT

7.3 ICT for Governance and Policy Modelling

ICT Call 4 – Open: 18 November 2008 Draft Close: 7 April 2009

● Aimso to support EU competitiveness through research partnerships

with third countries

o To address issues of common interest and mutual benefit in support of other EU policies

● Is implemented through

o Opening up of all ICT WP objectives to the participation of organisations from International Cooperation Partner Countries-ICPC (note: this include Bosnia and Herzegovina)

● Funding scheme CP(STREP and IP), NoE, CSA (CA, SA) o SICA: SPECIFIC INTERNATIONAL COOPERATION ACTIONS

● collaborative projects with ICPC countries in the areas of mutual interest

o Horizontal International Co-operation Actions

International Cooperation

HORIZONTAL SUPPORT ACTIONS FOR INTERNATIONAL COOPERATION

Such actions will be supported in addition to the just mentioned challenges and FET

9.1 Horizontal support actions for international cooperation

Support to Information society policy dialogues and strengthening of international cooperation; to the uptake of EU ICT research results in developing countries; to the competitiveness of EU industry by identifying strategic partners and by developing international policy objectives and market development priorities

9.2 Supplement to support International Cooperation between ongoing projectsReinforced cooperation between FP projects addressing Trustworthy ICT, Nanoelectronics, Micro/nanosystems, Embedded systems, and ICT for mobility with partner projects funded by agencies in industrialised countries with an S&T agreement; WP 2007-08 projects supported are in Obj. 1.4; 1.7; 3.1; 3.6; 3.7; 6.1; 6.2

9.3 General Accompanying MeasuresPromotion for building up and attracting more ICT research expertise in Europe; Networking to raise awareness of pre-commercial procurement in Europe; Coordination for a common approach in the setting up of shared research facilities or excellence centres; Actions for the coordination of research in the economics of ICT; A platform to facilitate access to finance for innovative SMEs participating in the ongoing ICT projects in the FP

ICT Call 4 – Open: 18 November 2008 Draft Close: 7 April 2009

● ICT-2009 3.5: Engineering of Networked Monitoring and Control Systems

oThe activities address engineering technologies for large scale, distributed and cooperating systems for monitoring and control. Wireless sensor networks are included

oTarget outcomes are: Foundations of complex systems engineering

Wireless sensor networks and cooperating objects Control of large scale systems

Cooperation with the Western Balkan countries (i.e. B&H), USA and India is encouraged

SICAs in the ICT Work Programme 2009-2010 (Call 5)

How to participate ?

Fundamental Concepts on PARTICIPATION

● Participation is via Trans-European collaborative projects and proposals

● Usually at least 3 independent legal entities from 3 different MS/AC, but for collaborative projects with partners from ICPC: minimum 4 participants (2 in MS/AC and 2 in ICPCs)

● In response to specific calls for proposals

● Requires understanding of FP7, specific (ICT) work-programme and call specifics, procedures, regulations, etc.

● Proposal preparation takes anything between a few months and a few weeks ahead of submission: proposals may be written by any (or all) of the partners, however in practice are most usually developed by a small number of core partners

● Evaluation of proposal by external experts

● Project implementation lasts typically around 2-5 years and is subject to contract.

Why get involved?

● Prestige

● International nature of research

● Funding opportunities which don’t exist nationally

● Sharing expertise / facilities

● Networking

● Meeting staff/student expectations:

o New IP and curriculum development

o Staff training and development – broaden skill and competence base

o Career development

But first ask yourself…

● Do you clearly understand the pro’s and con’s of involvement in FP7?

● Are you willing to co-operate internationally?

● Do your capabilities match the Call requirements?

● Do you have resources to invest in time and money?

● Do you have a supportive team and organisation?

● Are there any favourable external research conditions to exploit?

… and get ready!

● Read the Commission Work Programme (ICT WP)

o Identify topic + preferred funding scheme - Check deadline in WP and Call Text

o Read “through the lines” of the WP and Identify possible activities based on● Full understanding of topic and policy objectives OR Identify niche where you can contribute

● Understand the partner search dynamics o Keep your profile ready >> so as to react with no delayso Be ready to customize it >> it must fit into profiles described by projectso Show your excellence >> your “extra mark” to be choseno Show you are reliable >> be informed and show you know the rules of the gameo Show you are able to communicate in English and start learning the language of Brussels

>> Partner Profile Screening Checklist provided as handout material● Establish contacts

o Face-to-Face: info-days, thematic conferences, thematic workshops, etc.● Approach the speakers - Giving your business card is not enough! Present your institution and

yourself – have flyers, brochures with you!

● Show you have ideas and visions, ask whether you can send additional information per e-mail

o From a distance - Searchable project databases (IDEAL-IST, CORDIS), NCP and IRC, etc ● Find out about the projects and their consortia, google the researchers.

● Do not be afraid to contact them: Mail and call - Strategic profile, vision, ideas, BE PROACTIVE !

Technological offer

Two Case scenario for Participation

Research offer

Project idea Co-ordinator

Partner

● To make sure the project is goodo Are the objectives clearly expressed?

o Is there a market vision beyond research activities?

o Are you sure about ist fitting the EC work-programme?

o Is it linked with running FP6/7 projects?

o Is the co-ordinator experienced?

o Has the idea been pre-screened with the EC?

>> more details on the proposal aspects are provided in the „Checklist proposal idea screening“

Proposal Idea Screening

Consortium creation

● Partners are found through contacts established● FP7 consortia MUST be characterised by a range of

complementarity in terms ofo Expertise

o Disciplines

o Geography

o Organisation types (e.g. academia, SMEs, etc)

o Human resources

● Number of partners depends ono Subject, tasks, project type - minimum three partners from three Member

States or Associated Countries

● An experienced co-ordinator is an important plus

Proposal development Work plan and Resources to be committed

● Overview of Work Plan o Should include rationale for technical approach

o Research and Technological Aspects

o Potential risks and fallbacks / contingency plan

o Phasing and check points / milestones

o Graphical presentation of the project components ― Gannt and Pert charts

o Workpackage and Deliverables list + Workpackage description

● FP7 costing based on co-financing, no profitUsual method — particularly at beginning of FP7 — will be reimbursement of eligible costs

● Eligible = actual; incurred during the project; determined according to usual accounting and management principles/practices; used solely to achieve project objectives; consistent with principles of economy, efficiency and effectiveness; recorded in accounts (or the accounts of third parties); exclusive of non-eligible costs

o May also use flat-rate and lump sum financing

o All three methods may be combined

FP7 Financial Contribution

Absolute Maximum Funding Rates

● Split between types of activity as rates vary by typeo Research and technological activities – 50% of eligible costs except for:

● Public bodies – 75%

● Secondary and higher education establishments – 75%

● Research organisations (non-profit) – 75%

● SMEs – 75%

o Demonstration activities – 50% of eligible costs

o Other activities – 100% of eligible costs

o Frontier research actions – 100%

o Co-ordination and support actions – 100%o Training and career development of researchers actions – 100%

! Receipts are taken into account to determine the final Community contribution

Proposal Submission and Evaluation

One stage e-submission via EPSS – Electronic Proposal Submission System

Proposal Submission and Evaluation Evaluation Criteria

IMPLEME-NTATION

3/5IMPACT

3/5

● Soundness of concept and quality of objectives

● Acknowledgement of, and development beyond, the ‘state-of-the-art’

● Methodology and Work Plan

● Quality of co-ordination

● Innovative character

● Quality and effectiveness of methodology and plan

● Quality and effectiveness of the support action mechanisms and work plan

● Management structure and procedures

● Quality, complementa-rity and balance of the consortium

● Matching between consortium and proposal objectives

● Appropriateness of allocation ofo Budgeto Staff resourceso Equipment

● Expected impacts listed in Work Programme per topic

● Measures for o Disseminationo Exploitation of project

resultso IPR managemento Spreading excellenceo Disseminating knowledge

through stakeholder and public engagement

SCIENTIFIC & TECHNICAL

QUALITY

3/5

Overall Threshold = 10 > (3) + (3) + (3)Overall Threshold = 10 > (3) + (3) + (3)

Beyond Submission Key Steps before starting the project

● Authorisation and CFP forms, delivery of Technical Annex

● Grant Agreement and Consortium Agreement

o Grant Agreement concluded between the Commission and the Co-ordinator

o Consortium Agreement concluded between partners prior to the signature of the Grant Agreement

● Project account and staff recruitment (if necessary)

FP7 Participation

Summary of Key Phase Characteristics

5. Roll-Out & Implementation

Establish contacts & agreements

Establish contacts & agreements

Partner search

Partner search

Admin. & Legal Mgt

Admin. & Legal Mgt

Payments & Financ. Mgt

Payments & Financ. Mgt

Auditing Auditing

Reporting Reporting

IPR Mgt. IPR Mgt.

Technical Work

Technical Work

EC templates & submission forms

EC templates & submission forms

Agree on overall budget & partner shares

Agree on overall budget & partner shares

Role in proposal & target budget

Role in proposal & target budget

Proposal idea & proposal summary

Proposal idea & proposal summary

Explore initial contacts

Explore initial contacts

Action Plan for proposal development

Action Plan for proposal development

Final proposal submission

Final proposal submission

Allocation of proposal parts among partners

Allocation of proposal parts among partners

Negotiation & re-costing

Negotiation & re-costing

Final contract signature = effective start of project

Final contract signature = effective start of project

Consortium Agreement

Consortium Agreement

4. Contract

Negotiation

3. Proposal Development

2. Consortium

Formation1. Feasibility

Where can I get more information and help? 1/2

● See the list of National Contact Points addresses at http://cordis.europa.eu/fp7/

get-support_en.html

o FP7 NCP in Serbia are Ms Svetlana Bogdanovic (Ministry of Science) and Ms Gordana Petrovic (Ministry of Telecommunication and Information Society)

● FP7 – ICT web site on CORDIS at http://cordis.europa.eu/fp7/ict/

This sites contain a great deal of information about FP7 and ICT, including the latest information updates, the calendar of Calls for proposals, the text of the Calls, frequently-asked questions (FAQs), and more. For particular Calls, first check the detailed Guide for Applicants, which is included in the Call documentation

● On Participation Rules in FP7 http://cordis.europa.eu/fp7/participate_en.html

● Contact the dedicated Research Enquiry Service, which will assist those new to

participation in EU FP, at http://ec.europa.eu/research/enquiries

● On proposal development and e-training courseso www.efpconsulting.com/tools (M. Morron FP7 book)

o http://www.hyperion.ie/eTraining%20Courses.htm

● ICT information desk:o Address

European CommissionThe ICT Information DeskInformation Society and Media Directorate-GeneralOffice BU31 01/19B-1049 Brussels, Belgium

o Fax +32 2 296 83 88 o Contact Form at http://cordis.europa.eu/fp7/ict/contacts_en.html

● Partner search facilitieso Cordis database: http://cordis.europa.eu/ist/partners/partner.htmo IDEALIST: http://www.ideal-ist.net/o IS2WeB, SEE-INNOVATION and other SSA databases: www.is2web.org,

www.see-innovation.org ,…

Where can I get more information and help? 2/2

Thank You! For more info, please contact

Raphael Koumeri – planet@skypro.be Désirée Pecarz - pecarz@zsi.at Natasa Radovic - natasaradovic@bos.rs