57086 18 product-based_planning
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Transcript of 57086 18 product-based_planning
18David Sowden, The University of Hull
57086 Contract and Project Management
David Sowden, The University of Hull
1857086 Contract and Project Management
Product-based planning techniques
Overview
• Product-based planning techniques– The four products of product-based planning
– The benefits of product-based planning
– Producing a Product Description of the Final product
– Producing a Product Breakdown structure
– Writing a Product Description
– Product-based Planning examples
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The four product of product-based planning
• Four products are created within this technique– A Product Description of the final product of the project
– A Product Breakdown Structure
– Product Descriptions of each product
– A Product Flow Diagram
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The benefits of product-based planning
It focuses on the final product and thereby ensures that all breakdowns and activities add value and contribute to that final product.
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Producing a Product Description of the Final product
• Purpose– Understand the detailed nature, purpose and function of the product
– Identify the sources of information or supply for the product
– Describe the required appearance of the product
– Identify the level of quality required of the product
– Enable identification of activities to develop and quality control the product
– Define the people or skills required to develop and check the product.
• (templates available - Project Product Description and Project Description for each product with the whole project)
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Producing a Product Breakdown structure• The second task in product based planning is to product a Product
Breakdown structure– Identify the product to be created of obtained by the planned work
– Identify additional products needed to build and support the final product
– Build a consensus on the best product groupings that should be used to generate ideas on what products have to be created or obtained.
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Cup
Producing a Product Breakdown structure
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Cup of tea
Kettle intermediate
Cup intermediate Tea Simple Milk Simple
Kettle Filled kettle
Boiled kettle
Washed cup
Cup with
boiled water
Teabag Milk
EXAMPLE
Producing a Product Breakdown structureEXAMPLEMoved Shed
1. Old Shed 2. Dismantled Shed
3.New Requirements
4.Re-Assembled Shed
2.1 Rotten Pieces
2.2 Re-Usable Pieces
4.2 Transport Pieces4.1 New Pieces
3.1 Shed Dimensions
3.2 New Piece Requirements 3.3 Prepared Site 3.4 New Fixtures
& Fittings3.5 Fixtures & Fittings List
Writing a Product Description
Product descriptions can be useful as part of product-based planning for the following reasons:
• They establish the criteria for user acceptance;
• They act as a checklist for project deliverables;
• They clarify what each product is required to deliver.
Once the Product Breakdown Structure (PBS) has been completed, the product descriptions can be written. (see templates)
These should be checked with relevant stakeholders and ideally signed off by the sponsor or project board.
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EXAMPLEProduct Breakdown Structure for organising a conference
Conference
requireddate
Venuegrouping
Delegatesgrouping
Publicitygrouping
Structure &format
grouping
Delegatehandout
pack
List of venuesrequirements
List ofpossiblevenues
Mail Shot
Pressrelease
Selectedtheme
On-the-daystaff
Venueenquires
Selected andbooked venue
Agreedprogramme
Feedbackform
Slidesand notes
Printedagenda
Cover
Bookedspeakers
Speakerinvitations
Speakeroptions
Bookingarrangements
Finalattendance
list
Speakersgrouping
Mailinglist Responses
Mail shotsFeedback
form
Booking requirements
Selected and booked venue
Venue enquires
List of possible venues
Agreed programme
Printed agenda
Slides and NotesCovers
List of venue requirements
Press release
Delegate handout pack
On-the-day staff
Conference
Selected theme
Responses
Mailing list
Booked speakers
required date
Final attendance list
Product Flow Diagram for
organising a conference
Speaker invitations
Speaker options
EXAMPLE
TASK
Review your Planning techniques