5 SEPTEMBER HOTEL ICON HONG KONG Entry Guideline · 5 SEPTEMBER HOTEL ICON HON KON Welcome to this...

5 SEPTEMBERHOTEL ICON HONG KONG

Entry Guideline

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Welcome to this year’s iteration of The HR Distinction Awards.

It is with great pleasure I announce The HR Distinction Awards for the fifth consecutive year – an annual highlight of the Hong Kong human resources’ calendar.

In today’s fast-paced and challenging HR landscape, it takes someone truly special to stand out above their contemporaries. The HR Distinction Awards are just that opportunity, acknowledging innovation and excellence in Asia’s HR community across a comprehensive sweep of industries.

This year, we’re excited to introduce three new categories: Excellence in Employee Wellbeing, HR Entrepreneur of the Year and HR Rising Team of the Year.

This brings the total available number of categories up to 29, plus the HR Distinction Grand Winner – which caps off a truly remarkable achievement by the region’s human resources organisation that has risen to very top of the peak.

The awards are judged solely by a carefully hand-picked selection of HR directors drawn from all over Asia from diverse backgrounds, making these awards the only HR awards in the region decided by a peer-review system.

It’s also worth noting the HR Distinction Awards are exclusively open to in-house HR teams only, celebrating their accomplishments in human resources management and leadership and showcasing their outstanding HR programmes and initiatives.

So if you and your HR team have achieved something of the highest calibre this year, now is the time to bask in the glory – and be acknowledged by your fellow human resources professionals.

We look forward to seeing you at the HR Distinction Awards gala dinner ceremony and pre-cocktail party on 5 September night at the Hotel ICON.

Best of luck to everyone!

EDITOR’S INTRODUCTION

Robert BlainEditor, Hong Kong

Human Resources [email protected]

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The HR Distinction Awards is Human Resources’ main event in recognising the best within the HR profession in Hong Kong. It serves as a platform to showcase successful HR programmes and initiatives as well acknowledge individuals and teams who have proven their calibre in demonstrating excellence in the HR field.

Building on this success, we have introduced new categories this year, including Excellence in Employee Wellbeing, HR Entrepreneur of the Year, and HR Rising Team of the Year. We want to recognize excellence in these HR practices which are becoming increasingly important in our current HR landscape.

There are 29 categories open for entry covering all areas of human capital management and leadership.

An expert panel of senior HR leaders will judge the entries and determine the winners of the HR Distinction Awards 2019. Once the jury has decided on the scores in each category, the rankings will be finalised and the winners – gold, silver and bronze in each category – will be announced at the HR Distinction Awards gala dinner on 5 September 2019 at Hotel ICON.

The winners of the HR Distinction Awards 2019 represent the very best in the industry. Winning is both an affirmation of the exceptional quality of your work in the industry and among peers, and a significant tool for celebrating the breadth of your in-house talent.

Award categories Programme categories1. Excellence in Change Management 2. Excellence in Compensation & Benefits3. Excellence in CSR Strategy4. Excellence in Diversity & Inclusion5. Excellence in Employee Development6. Excellence in Employee Engagement7. Excellence in Employee Wellbeing (NEW)8. Excellence in Employee Work-Life Balance9. Excellence in Employer Branding10. Excellence in Global and Local HR Strategies 11. Excellence in Graduate Recruitment/Development12. Excellence in HR Digitalisation13. Excellence in HR Strategic Plan14. Excellence in HR Structure Transformation15. Excellence in Innovative Use of HR Tech16. Excellence in Leadership Development17. Excellence in Learning & Development18. Excellence in Organisation Development

19. Excellence in Social Media20. Excellence in Talent Acquisition21. Excellence in Talent Management22. Excellence in Workplace Culture23. Excellence in Workplace Wellbeing

Individual categories24. HR Rising Star of the Year25. HR Entrepreneur of the Year (NEW)

Team categories26. HR Innovative Team of the Year27. HR Rising Team of the Year (NEW)28. HR Team of the Year

Organisation category29. Employer of the Year

ABOUT THE AWARDS

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To ensure a smooth entry submission, please go through this guideline thoroughly before you proceed.

Details and the link to the submission platform can be found on the event website. https://awards.humanresourcesonline.net/hrda-hk-2019/entry-guidelines/

The entry absolute deadline is 6pm, 14 June 2019. (Delay submission is not allowed)

Important:1. *If an entry is submitted within seven days after the deadline, a penalty of 10% deduction will be applied

to the final scoring of this entry. Late work submitted after seven days will not be permitted and no cancellation allowed.

2. To ensure a fair result, Human Resources enforces a system such that judges will not have access to entries submitted by their own organisation, its subsidiaries, sister group or other organisations from the same industry.

EligibilityProgrammes/campaigns/systems/initiatives showcased by entrants should have demonstrable results from 1 January 2018 to 30 June 2019. Initiatives or strategies developed and implemented prior to this period are also eligible provided the impact/results were measured during the eligible period.

Please note that work submitted for previous HR Innovation Awards (the HR Innovation Awards was launched in Hong Kong in 2015 and renamed to HR Distinction Awards in 2018) cannot be resubmitted for this year’s event, unless with new elements added.

All categories are open to HR teams in any organisation with a local office in North Asia, for example, Hong Kong, Macau, Greater China, Japan, Korea, Taiwan etc. All programmes, campaigns, systems or initiatives must have been implemented and carried out for the Hong Kong office.

Organisations may present the same programme in multiple categories. There is no limit to the number of entries each organisation may submit. When submitting multiple entries, you are strongly recommended to tailor them based on the requirements of each category.

Entries close: 6pm, 14 June 2019*

Finalists announced: 19 July 2019

Awards gala dinner: 5 September 2019

Key dates

SUBMISSION OVERVIEW

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ONLINE ENTRY SUBMISSIONThis is the information and documents required for the entry submission. You may want to get them prepared in advance.

Any or all information (unless specified as confidential and for judging purposes only) may be used during or after the HR Distinction Awards gala dinner, and on any related materials, including trophies, signage, certifications, write-ups etc. in Human Resources magazine.

Entry submission fileBefore you proceed to prepare your entry submission file:– Please create your entry submission document with the template provided, marks will be deducted

otherwise. You may download the template here: https://awards.humanresourcesonline.net/hrda-hk-2019/entry-guidelines/

– Any specific information intended for judging purposes only must be clearly highlighted in red – it will not be disseminated beyond the judging panel in any way.

– If you are entering more than one category, please tailor your entries based on the category guidelines.

– If you are from the agency side and submitting entries on behalf of your client, please be reminded that any sensitive and/or confidential information from your client’s side must be approved for judging.

– After the submission deadline, all details on the entry submission form, including company names, credits and so on, are FINAL and can NOT be changed and/or transferred to another party, which not limited to rebranding. Details will be presented accordingly on the prize announcements as well as on trophies and/or any other awards-related materials.

– Please refer to the next section for further details regarding the content of the entry submission.

Required formatsEntry submission document– Please use the entry form template for submission. Marks will be deducted otherwise.

– Please put all supporting video links, images, graphs, diagrams, etc, into the core submission document and export them all into one single PDF file.

– Please keep to the format of “Company Name”“Category Number”“Name of Category” when you name the file name (for example: HumanResourcesMagazine34BestRecruitmentSiteInnovation).

– It should NOT contain any non-alphanumeric characters (for example: spaces, underscores and characters such as !, #, @, [ ], (), $, %, &, etc, are not allowed).

– Format: PDF only.

– Videos: YouTube link (choose “unlisted” under privacy setting).

Company logo– Format: jpeg/PDF.

– Minimum file size: 300 dpi or above (for printing purposes).

Maximum file size (entry submission document + company logo): 10MB.

Entry feesHK$1,280 per entry (per category). Payment methods: credit cards, cheque and bank transfer. – Credit cards accepted: Visa, MasterCard, Amex.– For payments made by cheque and bank transfer, a receipt can be downloaded; please allow three

weeks to proceed invoice upon confirmation of your entry submission.– Entry fees are non-refundable, non-cancellation, non-transferable without exception.

Contact usMichelle ChangProject executive+852 2861 [email protected]

Keiko KoAdvertising & Sponsorship Sales Director +852 2861 [email protected]

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1. Vision and goal – 20%– Define the vision and goals of the HR department and how they are aligned to the organisation’s

business objectives.– Provide examples of the processes and systems in place designed to achieve the stated goals to fulfil

the vision.– Elaborate on how senior management was involved in the HR function.

2. Implementation – 40%– What was the problem which led your team to conceive the stated programme/initiative/system/

campaign?– What were the considerations before implementing the stated programme/initiative/system/

campaign?– Provide details of the programme/initiative/system/campaign. What makes your programme different

from that of others? Elaborate on the creative and innovative aspects of your programme.– How was the programme/initiative/system/campaign implemented/communicated to the workforce?– What were the departments your team had to work with to implement the programme/initiative/

system/campaign?

In your core submission document, address the following sections.Keep your answers as concise as possible, and do not exceed the words limit of 2000 words for the entire document. Judges have the right to deduct points for incomplete information and exceeded word limits.Entries will be subject to disqualification. Tailor your answers based on the category you are entering (see the category descriptions below)

JUDGING CRITERIA – ENTRY QUESTION DETAILS

3. Impact – 20%– How did the programme/initiative/system/campaign make a difference to employees, and

subsequently, the business objectives?– What was the take-up rate?– Provide tangible evidence of the results of the programme/initiative/system/campaign.

4. Efforts for continual improvements – 20%– How you intend to build on your efforts in the future.– Why you deserve an HR Distinction Award.

Recommended information (where applicable)– Key objectives.– Target audience.– Resources.– Communication channel/s used.– Strategic thought behind the idea.– Evidence/metrics showing the human resources objectives were met.

Programme categories – (1 – 23)

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1. Description of individual – 20%– What is the name and job title of your nominee for this award

(for example, HR Rising Star of the Year/HR Entrepreneur of the Year).– What areas of HR is your nominee responsible for?– What did your nominee set out to achieve 12 months ago?

2. Implementation – 40%–How did your nominee for this award go about achieving his/her objectives over the past 12 months?– How did your nominee decide on the particular strategy followed?– What problems did your nominee encounter and how did they solve them?

3. Impact – 20%– What HR metrics did your nominee for this award achieve?– How did your nominee contribute to your organisation’s commercial/business goals?– What did the stakeholders (employees, line management, top management) say after your nominee’s

strategy was implemented?

In your core submission document, address the following sections.Keep your answers as concise as possible, and do not exceed the words limit of 2000 words for the entire document. Judges have the right to deduct points for incomplete information and exceeded word limits.Entries will be subject to disqualification. Tailor your answers based on the category you are entering (see the category descriptions below).


Individual categories – (24 – 25)

4. Future initiatives – 20%– What objectives does your nominee for this award plan to pursue next?– Has your nominee’s performance affected the way your organisation approaches HR policy changes?– What has your nominee’s performance taught you about what else is achievable?

Recommended information (where applicable)– Key objectives.– Target audience.– Communication channel/s used.– Strategic thought behind the idea.– Evidence/metrics showing the human resources objectives were met.

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1. Description of team – 20%– Describe the role and responsibilities of the team.– Describe the team composition and background.– What were the team’s KPIs?– Organisation chart.

2. Implementation – 40%– What did the team do that made its efforts different from others?– What was the core insight on which the strategy focused on?– What were the considerations before embarking on this unique strategy?– How did the team demonstrate innovation and commitment throughout the strategy?– Describe how the strategy solved a problem or overcame a challenge efficiently.– How were the efforts communicated to all parties involved?– Describe efforts made by the team to ensure user satisfaction and a seamless experience for all.– Was collaboration required with other departments to achieve the intended objectives?

3. Impact – 20%– How did the team make a difference to employees/target market and business objectives?– How receptive were the employees/target market to the change(s)?– List other important factors that were meaningful to the team’s success.– Did everything go according to plan or did the team have to improve/adjust along the way?

In your core submission document, address the following sections.Keep your answers as concise as possible, and do not exceed the words limit of 2000 words for the entire document. Judges have the right to deduct points for incomplete information and exceeded word limits.Entries will be subject to disqualification. Tailor your answers based on the category you are entering (see the category descriptions below).


Team categories – (26 – 28)

4. Future initiatives – 20%– What were the key results and achievements of the team?– Provide clear evidence which demonstrates improved performance, including exceeded KPIs,

testimonials and increased revenue/profit.– How does the team intend to build on its efforts in the future?– Why does the team deserve an HR Distinction Award?

Recommended information (where applicable)– Key objectives.– Team structure.– Target audience.– Communication channel/s used.– Strategic thought behind the idea.– Evidence/metrics showing the human resources objectives were met.

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1. Vision and goals – 20%– Provide an overview of your entire HR programme.– What business and HR challenges did you want to tackle?– What changes have you introduced in the past 12 months?– How did you decide on the changes you introduced?– How did you get buy-in from top management, departmental heads and employees?– Company size.– Organisation chart.

2. Implementation – 40%– How did you roll out the different elements of your HR strategy over the past 12 months?– How did you use internal communications to maximise positive impact?– How did you maintain continued support from key stakeholders?– What problems did you encounter during implementation and how did you solve them?

3. Impact – 20%– What HR metrics did you meet or exceed?– How did your HR strategy contribute to your organisation’s commercial/business goals?– What particular HR activities worked better than others?– What did the stakeholders (employees, departmental management, top management) say after your

HR strategy was implemented?

In your core submission document, address the following sections.Keep your answers as concise as possible, and do not exceed the respective sections’ word limit. Judges have the right to deduct points for incomplete information and exceeded word limits.Entries will be subject to disqualification. Tailor your answers based on the category you are entering (see the category descriptions below).


Organisation category – (29)

4. Future initiatives – 20%– What other HR objectives do you plan to pursue next?– Has the successful implementation of your HR strategy affected the way your organisation approaches

project implementation in other areas?– What has the implementation of your HR strategy taught you about what else is achievable?

Recommended information (where applicable)– Key objectives.– Target audience.– Communication channel/s used.– Strategic thought behind the idea.– Evidence/metrics showing the human resources objectives were met.

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1. Excellence in Change Management This award recognises and celebrates the HR teams which have embraced social, political and industrial changes and successfully implemented strategic plans to address the transformation. In this category, judges will be looking for bold plans expertly implemented to achieve agility within the organisation, as well as how well the HR teams managed the internal communication within the organisation while implementing and managing the change process. 2. Excellence in Compensation & BenefitsCompensation and benefits is one of the most complicated areas of HR management. Managing competing objectives of attracting and retaining talent, while staying in control of costs is a tough balance to maintain. And keeping everyone satisfied with benefits is always a challenge. This award recognises the compensation and benefits strategies which best align HR goals with organisational objectives. 3. Excellence in CSR StrategyThis category honours organisations which incorporate CSR into their overall HR strategy and encourages employees to be a part of CSR initiatives. Judges will be looking for CSR programmes that have made a positive difference to HR metrics as well as business objectives. 4. Excellence in Diversity & InclusionVariety and diversity can only be beneficial to an organisation. This category recognises organisations with well-rounded HR strategies which foster a diverse work environment and aim at integrating each individual into the company. Examples are gender programmes/networks for minority groups/LGBT/physically disabled/etc. This award recognises the importance of diversity and inclusion and celebrates the HR teams that do it best. 5. Excellence in Employee DevelopmentRecognises HR strategies and programmes with a clear and personalised development plan for each employee from training to career development. Judges will look at how the strategies and programmes enhanced the professional as well as the personal growth of the employees.

6. Excellence in Employee EngagementKeeping employees engaged can significantly increase their productivity and the overall performance of an organisation. Not only that, it can also greatly improve staff retention rates. In this category, judges will look at how engagement programmes are fostered and how they made a significant difference to the organisation. 7. Excellence in Employee Wellbeing (NEW)This award celebrates initiatives which improve employees’ physical and mental wellbeing. Companies are becoming more aware of the impact of poor health on business performance and productivity, and are constantly strengthening their practices to provide the best assistance and support. This category looks for the best employee wellbeing programmes that generate visible progress in promoting employee physical and mental health.

8. Excellence in Employee Work-Life BalanceThis award recognises programmes which help employees achieve a healthy work-life balance. The programme strives to increase employee satisfaction, and subsequently, productivity and performance. Examples of programmes are flexi-work hours, maternity/paternity programmes, recreation facilities, leave benefits, and more. 9. Excellence in Employer BrandingA strong employer brand means the organisation will stand a higher chance in recruiting and retaining high calibre candidates and the most promising employees. It’s an essential part in showcasing the organisation’s hard work in providing a desirable workplace and employment package. This award recognises and celebrates the HR teams which create a strong employer brand and effectively leverage that brand to add value to the organisation. 10. Excellence in Global and Local HR StrategiesBusiness is expanding and crossing borders, both on geographic and cultural levels. How does HR create and keep to global standards to facilitate talent mobility and be consistent with corporate frameworks, while at the same time localising the programmes to recruit, develop and retain local talent? Judges will be looking at how agile and flexible these HR strategies are to be global in scale, and local in implementation.

CATEGORY DESCRIPTIONSProgramme categories

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11. Excellence in Graduate Recruitment/DevelopmentThis award honours the organisation which has a sound graduate development plan, starting from the recruitment process, to the training and evaluation process of the graduates. Organisations that practise graduate recruitment and/or development get a head start in the talent management stakes. In this category, judges will look for innovative programmes that successfully recruit bright fresh graduates and/or transform them to high-potential contributors.

12. Excellence in HR Digitalisation Digital technologies have radically changed the way we do things and the work of HR is no exception. This category recognises those who have embraced the digital revolution and implemented revolutionary initiatives, campaigns or tools that drive forward HR innovations and unlocks the potential of the team and the organisation as a whole. Judges will look at how HR teams have used the digital revolution as an opportunity to contribute to the bottom line of the organisation and how the implementation changed and will potentially change the organisation. 13 Excellence in HR Strategic PlanRecognises the HR team that has driven and implemented the most innovative and successful strategic plan. In this category, judges will be looking for the outline of the project within the past 12-18 months that relates to the strategic plan, including timelines of the project, evidence of the drivers behind the strategic plan and clear communication of the strategy purpose with evidence of outstanding execution and project management that demonstrated outcomes that met or exceeded planned business objectives. 14. Excellence in HR Structure TransformationWith business models evolving, HR professionals are looking into ways to improve the HR structure. The structure should be aligned with business goals and corporate philosophy, and how strategic planning was used to transform this structure. In this category, judges will be looking into well-designed approaches to transform the HR structure, and how they improved the HR function of governance and operations. 15. Excellence in Innovative Use of HR TechTechnology allows HR professionals to spend less time on administrative tasks and more time on high-value strategic issues. So being an early adopter of HR tech and using it in a smart way makes a lot of sense. In this category, judges will be on the look out for HR teams which use HR tech in an innovative way to improve their HR departments and their organisations.

16. Excellence in Leadership DevelopmentThis category recognises the importance of leadership development and celebrates the HR teams with the best leadership development programmes. Awards of this category will go to the HR teams which successfully recognise, reward, nurture and promote talent from within the organisation. Entrants will have to provide a leadership development plan, training processes, and the support provided that helped potential leaders transition to a management position.

17. Excellence in Learning & Development Learning and development is all about improving the performance from individual employees to the team, department and the organisation as a whole. But there are other benefits, including efficiency gains, staff retention and employee engagement. In this category, judges will be looking for innovative L&D programmes that hit their objectives and contribute to the organisation’s bottom line. 18. Excellence in Organisation DevelopmentOrganisation development is an essential part of a sustainable business. This category recognises organisations that are able to understand the latest trends in the business environment and identify the organisations’ potential and challenges. Judges will look at how strategic and systematic plans are implemented to achieve sustainable organisation developmen. 19. Excellence in Social MediaSmart HR teams have discovered that social media opens up lots of opportunities in recruitment, internal communications, employee engagement and many other areas. This award recognises and celebrates the most “social” HR team which uses social media to achieve its goals..

20. Excellence in Talent AcquisitionTalent scarcity has forced companies to innovate and experiment with new techniques and give a lot of focus on budgets for finding the right employees. Judges will look for smart and effective talent acquisition programmes that not only fill vacancies, but also raise candidate quality. In addition, judges will also look for evidence of innovation and bottom-line contributions through enhanced recruitment.


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21. Excellence in Talent ManagementManaging employees in the context of their full life cycle – from recruitment to retirement – is the most comprehensive path to effective workforce management. All organisations do bits and pieces, but which employers have truly holistic talent management strategies? This award recognises the importance of genuine talent management and celebrates the best all-encompassing programmes.

22. Excellence in Workplace CultureWorkplace culture is at the heart of an organisation. It is as important as your business goals because of its ability to either strengthen or challenge your business goals. In your entry, please tell us what central values are important to your company; how do you share them with your team; how do your cultural values impact your day-to-day operations; and how do your functional values affect the business.

23. Excellence in Workplace WellbeingThis award goes to the organisation which provides the best workplace environment for its employees. Judges will look at how conducive and healthy the workplace is, and how it ultimately helps employees perform better.

Individual categories 24. HR Rising Star of the YearAsia has more than its fair share of young high performers in their late 20s and 30s who have been in HR for less than five years and are punching well above their weight and doing great things. If you have one on your team, give your rising star the right recognition with this award. In this category, judges will be looking for dedication, career progression and brilliant execution.

25. HR Entrepreneur of the Year (NEW)Our actions, behaviour and opinions produce an effect on others. To harness this power and transform it to be a positive encouragement/boost/mentor to your team based on the clear corporate vision and team culture, is an excellent trait of an HR entrepreneur. Judges will be looking for HR professionals who showcase credibility, consistency and capabilities to whom they are mentoring, and how strong and rewarding that impact can be.


26. HR Innovative Team of the YearHR innovators are those who know about and actively practise new ideas or the latest insights in HR practice. They embrace changes and novelty, and are passionate to create and enforce new strategies to improve HR initiatives. Judges will be looking at how innovative are those new approaches from these teams, and how they made a difference in our current setting.

27. HR Rising Team of the Year (NEW)This category celebrates the great progress showcased by new/growing HR teams. Judges will look into the achievements or progress in areas such as team size, team performance/achievements, employee engagement and satisfaction, etc. Programmes/initiatives that generate that progress and the results and efficiency will be considered. 28. HR Team of the YearAwarded to the outstanding HR team that has achieved exceptional results in key considerations such as team morale and engagement, teamwork and cohesiveness, the team’s contribution to the organisation’s business strategy and its implementation of specific HR initiatives. Judges will be looking at the implementation and outcomes of HR strategies/solutions that make a team entitled to be HR Team of the Year.

Organisation category

29. Employer of the YearWhich organisation is the best employer across all areas of HR? Which organisation can demonstrate excellence in strategic planning, recruitment, rewards, learning, HR tech and all other HR disciplines? The mantle of Employer of the Year is awarded to the organisation which secures the most votes from the judges, and meets the high standards set by the awards jury and the Human Resources editorial team.

Team categories

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Entry fees are non-refundable.

Entries will not be considered for judging if payment is not received within five working days upon being invoiced.

Finalists who submitted videos may be contacted for a hi-res DVD version to be included at the awards ceremony. Entrants are responsible for all postage fees and videos will not be returned at the conclusion of the awards.

Please value the entry submission deadline on 6pm, 14 June 2019. If an entry is submitted within seven days after the deadline, a penalty of 10% deduction will be applied to the final scoring of this entry. Late work submitted after seven days will not be permitted.

Judges’ decisions are final.

After the submission deadline, all details on the entry submission form, including company names, credits and so on, are FINAL and can NOT be changed and/or transferred to another party. Details will be presented accordingly on the prize announcements as well as on trophies and/or any other awards-related materials.

Any specific information intended for judging purpose only must be clearly highlighted in red – it will not be disseminated beyond the judging panel in any way.

The entrant agrees that Human Resources magazine or Lighthouse Independent Media will not accept responsibility for errors or omissions reproduced in the presentation of the HR Distinction Awards, or in the Human Resources magazine, or for work lost or damaged under any circumstances.

The entrant agrees that the HR Distinction Awards team has the right to merge categories or dissolve any categories should it be deemed necessary. Should a category or categories be dissolved, entries in that category/categories will be notified.

The entrant grants Human Resources magazine permission to show material from the entries (that has not been highlighted as confidential), at the awards presentation, in the magazine and at any time as deemed appropriate.

TERMS AND CONDITIONS

Contact usMichelle ChangProject executive+852 2861 [email protected]

Keiko KoAdvertising & Sponsorship Sales Director +852 2861 [email protected]

5 SEPTEMBER HOTEL ICON HONG KONG Entry Guideline · 5 SEPTEMBER HOTEL ICON HON KON Welcome to this...

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