4-Reporting Services

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SQL Server Reporting Services

Reporting Services

Objectives

Data from a resource can be made useful only when they are processed asrequired information. The processed data makes sense and serves its purposeof analysis and others when it is presented in the form of a report. Reporting isvital to all organizations. In this chapter you would learn some common forms ofreporting cultures.

By the end of this module you should be able to

Start with Report Services Model ProjectDefine Data SourceCreate a new ReportCreate New Data SetWrite T-SQL for designing Report

Preview the report

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Introduction

SQL Server Reporting Services is a complete, server-based solution that enables

the creation, management, and delivery of both usual, paper-oriented reports

and interactive, Web-based reports.

Reporting Services includes all the development and management pieces

essential to publish end user reports in HTML, PDF and Excel

Starting with Report Services Model Project

Go to Start >Programs > SQL Server Business Development Studio.

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A report server project is used to create reports that run on a report server.

Go to File menu >New > Project.

Select Report Server Project and name the project.

Click Ok.

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After the new project is created the following screen appears:

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Defining Data Source

Defining a data source provides data to your report. In Reporting Services, datathat you use in reports is contained in a dataset. A dataset includes a pointer toa data source and the query to be used by a report.

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Steps to define a data source:

Go to Solution explorer > Right click on the shared data sources > click addnew data source.

Enter the name.

Click Edit.

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Select Data Source as Microsoft Sql Server.

Select Keyskill as the server.

Enter your user-ID and password by choosing the radio button for SQL ServerAuthentication.

Select the database from which you want the report to get its data.

Click Ok.

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Click Ok.

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Data source is added.

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Creating a new ReportGo to Solution Explorer > right-click Reports >Add >click New Item.

In add new item screen select report.

Name the report.

Click Add.

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Creating New Data Set

Data that you use in reports is contained in a dataset. A dataset includes a

pointer to a data source and the query to be used by a report.

Steps to create new data set:

Go to Data tab > select Dataset drop-down list > select New Dataset.

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The Data Source wizard appears.

Type the name (sales) of the query.

Select the data source.

Click Ok.

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Writing T-SQL for the reportAfter a dataset is created it displays the query designer, which you can use to

design the query.

Steps to write a query for the report:

In the query designer type the following query (The query retrieves all the

product details related quantity based on date).

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SELECT dbo.Products.ProductName, dbo. [Order Details]. Quantity,dbo.Orders.OrderDateFROM dbo.Products INNER JOIN

dbo.[Order Details] ON

dbo.Products.ProductID = dbo.[Order Details].ProductIDINNER JOIN dbo. OrdersON dbo. [Order Details].OrderID = dbo.Orders.OrderID

To run the query click run option.

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Designing Report

Report Layout consists of tables, text boxes, images, and other items that youwant to incorporate in your report. You create a report layout by dragging anddropping data regions and other report items on to the design surface in theLayout tab.

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Steps to design a report:

Click Layout tab

Go to Toolbox >click Table> Drag and drop on to the design surface.

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Report Designer draws a table, with three columns.

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Drag the field names from the Datasets window to the middle (detail) row of

the first column in the table.

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Previewing the reportPreviewing a report allows you to easily view the appearance of the reportwithout having to go through the extra steps of publishing it to a report server.

Steps to preview:Select preview tab.

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You can see the how the report appears.

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Created report successfully using Report Server Project

Deploying the report:

To deploy all the reports under your project follow the steps below

Goto project in the menu bar and select the properties

Now type http://keyskill/reportserver in the target URL option

Click OK

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Goto build in the menu bar and select deploy

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Now to see the reports deployed in the target URL, open Internet explorer andtype http://keyskill/reports

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Click the required folders or files to see the reports in the explorer

Conclusion

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Learnt how to-

Start with Report Services Model ProjectDefine Data SourceCreate a New Report

Create New Data SetWrite T-SQL for designing ReportPreview the report

4-Reporting Services

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