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Project System (PS)

Professional Project Management is an increasingly important factor for boosting thecompetitive strength of companies. Project Management is critical factor for those whose

success is based on project oriented business practices. Ex. Construction, Upgrading etc

oth large scale projects, such as building a factory, and small!scale projects, such as

organi"ing a trade fair, re#uire precise planning of the many detailed activities involved.$he project manager has the job of ensuring that the project is executed efficiently, on

time, and within budget ! which he or she achieves by ensuring that the re#uired

resources and funds are available as and when needed.

Projects are generally part of the internal processes of a company. $o be able to control

all tas%s in project execution, you need an organi"ational form that is specific to the

project and which is shared by all departments involved. efore you can carry out a

project in its entirety, the project goals must be precisely described and the projectactivities to be carried out must be structured. & clear, unambiguous project structure is

the basis for successful project planning, monitoring, and control.

'ou structure your project per the following points of view(

y structures, using a wor% brea%down structure )*+

y process, using individual activities )wor% pac%ages

Project managers usually distinguish between two types of project(

Externally financed projects !!! Customer projects -nternally financed projects !!! verhead cost projects / Capital investment

projects

$he high degree of integration between the Project +ystem )P+ and other 012 applicationcomponents means that you can plan, execute, and account for projects as part of your

normal commercial procedures. $his means the Project +ystem has constant access to

data in all the departments involved in the project.

What is a Project?

Projects are tas%s with special characteristics(

$hey are generally complex, uni#ue, and involve a high degree of ris%.

$hey have precise goals which are agreed on by you and the ordering party.

$hey are limited in duration and are cost and capacity intensive.

$hey are subject to certain #uality re#uirements.

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$hey are mostly of strategic importance for the company carrying them out.

& project is structured(

&ccording to how it is organi"ed

&ccording to the processes involved

Organizational Structure

Each project starts with the definition and classification of the structures re#uired for

processing and the incorporation of these into the existing enterprise structure.

$he Project +ystem has no organi"ational structures of its own3 you incorporate it into the

existing structure by ma%ing assignments to the organi"ational units in &ccounting and

4ogistics. -t is this which enables the Project +ystem to present data clearly and in manydifferent ways.

$o be able to carry out a project in its entirety, the project goals must be precisely

described and the project activities to be carried out must be structured. & clearly andunambiguously structured project is the basis for its planning, monitoring, control and

success.

5epending on the type of project and the emphasis in project monitoring, you structureyour project in the Project +ystem using the operative structures wor% brea%down

structure )*+ and1or networ%s +tandard structures, for example standard *+ and

standard networ%s allow you standardi"e and reuse structures and se#uences of events inyour projects.

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