2_Planning the Framework_Disaster Management Plan 23 Sep 2010

8/8/2019 2_Planning the Framework_Disaster Management Plan 23 Sep 2010

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Preparation of Disaster

Management Plan(The Framework)


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Aim of The Guidelines

To provide a process to develop a localDisaster Management plan

To understand need for a consistent localgovernment approach to Disaster Management

planning

To support local governments to formulizebest practices already established

Cont..


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Aim of The Guidelines

To outline the necessary components to meetrequirements to handles all kinds of disasters

To help communities to decrease theirvulnerability to the impact of hazard events by

planning for and mitigating against the

potential adverse effects of a significant

emergency or disaster

Cont..


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To effectively prepare for managing, responding

to and recovering from the effects of ahazardous event

To assist users to identify and document roles

and responsibilities of individuals and entitiesinvolved in Disaster Operations and Disaster

Management for the local government area

To provide some Food for Thought in thedevelopment of your local Disaster Management

Plan, by using a comprehensive approach


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An Outline of Disaster

Management Plan

1. General

2. Benefits of Developing your Local Disaster

Management Plan

3. Role of Agencies & Groups in Disaster

Management Planning

4. Disaster Management Planning


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Management Plan

a. Overview:

(1) What is a Local Disaster Management

Plan?

(2) Why do we need Disaster Management

Plan?

(3) How To Plan?

(4) Documents that may be useful in

Developing your Plan


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Management Plan

a. Definitions

5. Section-1: Disaster Risk Management

a. Key Contacts and Stakeholders Roles and

Responsibilities

b. The Environment and your Community: Risks

and Vulnerabilities

c. Managing The Risks


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Management Plan

6. Section 2: Prevention, Preparedness,

Response and Recovery

a. Prevention

b. Preparedness

(1) Event Coordination

(2) Warning Systems and Public Education

(3) Response Capability


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Management Planc. Response

(1) Timely Activation

(2) Notification

(3) Operational Assessment

(4) Coordination

(5) Information Management

(6) Functional Plans

(7) Mobilize Resources

(8) Support from External Agency


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General Recent experience demonstrated increased number of

major catastrophic events i.e earthquakes, floods,tsunamis, fire hazards and terrorism etc.

The catastrophic events impact upon communityresilience and sustainability

Disaster Management System demonstrates the likelyability of local and Federal government

agencies/organizations to work collaboratively toachieve common goals

Cont..


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Disaster Management plan provides a framework forcountry-wide mitigation, preparedness, response and

recovery activities

Disaster Management plan also enables the respective

organizations/ departments to adequately equip

themselves and build their capacities to handle and

manage all kinds of disasters


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Benefits of Developing Local Disaster

Management PlanDeveloping your Disaster Management Plan will:

Ensure there is a consistent approach to disastermanagement in your area

Create an auditing tool for disaster managementfunctions

Demonstrate a commitment to the safety of your

community Ensure there is a central coordination of disaster

management information for your area

Cont.


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Benefits of Developing Local Disaster

Management Plan Demonstrate mitigation efforts and accountability

for the purposes of eligibility for available funding

Reduce the impact of disaster (that is, the impact

of the hazard coming in contact with the

environment and the community)

Reduce community consequences following an

event


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Role ofAgencies &Groups in Disaster

Management

Planning


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Establishment of Local Disaster

Management GroupA local government must establish a

Local Disaster Management Group (a

local group) for the local governments

area


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Functions of A Local Disaster

Management Group Ensure that disaster Management and Disaster

Operations in the area are consistent with the federal

strategic policy framework for Disaster Management Develop effective Disaster Management, and

regularly review and assess the Disaster

Management

Help the local government for its area to prepare a

local Disaster Management plan

Cont.


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Management Group Identify, and provide advice to the relevant District

Group about, support services required by the local

group to facilitate Disaster Management andDisaster Operations in the area

Ensure the community is aware of ways of

mitigating the adverse effects of an event, and

preparing for, responding to and recovering from a

disaster

Cont.


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Management Group Manage Disaster Operations in the area under

policies and procedures decided by the State Group

Provide reports and make recommendations to the

relevant district group about matters relating to

Disaster Operations

Identify, and coordinate the use of, resources that

may be used for Disaster Operations in the area

Cont.


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Functions of A Local DisasterManagement Group

Establish and review communications systems in the

group, and with the relevant district group and other

local groups in the disaster district of the relevant

district group, for use when a disaster happens

Ensure information about a disaster in the area is

promptly given to the relevant district groupNote: Relevant district group, for a local group, means the

district group for the disaster district in which the area of

the local group is situated


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Composition of a Local Disaster

Management Group A local group consists of the persons appointed as

members of the group

At least 1 person appointed must be a councillor of a

local government

The relevant local government for a local group may

appoint a person as a member only if satisfied the

person has the necessary expertise or experience to

be a member


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Leadership of the Local

Management GroupThe relevant local government for a local group is to

appoint:

A member of the group as the Chairperson of the

group; and

A member of the group as the Deputy Chairperson of

the group

The member appointed as the Chairperson must be a

councillor of a local government


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Plan for Disaster Management inLocal Government Area

A local government must prepare a plan (A local

Disaster Management Plan) for Disaster Management in

the local governments area

The plan must include provision for the following:-

The Federal Groups Governments Strategic Policy

Framework for Disaster Management for the State, and the

local governments policies for Disaster Management

The role and responsibilities of entities involved in disaster

operations and Disaster Management in the area

Cont.


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Plan for Disaster Management inLocal Government Area

The coordination of disaster operations and activities relating

to Disaster Management performed by the entities

Events that are likely to happen in the area

Strategies and priorities for Disaster Management for the area

The matters stated in the Disaster Management guidelines as

matters to be included in the plan

Other matters about Disaster Management in the area the

local government considers appropriate


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Pre-requisite For The Plan

A local Disaster Management Plan

must be consistent with the Disaster

Management guidelines


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Reviewing and

Renewing Plan A local government may review, or renew, its

local Disaster Management Plan when the local

government considers it appropriate

However, the local government must review the

effectiveness of the plan at least once a year


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Availability of Plan For Inspection

A local government must keep a copy of its local

Disaster Management plan available for inspection by

members of the public at:

The local governments head office; and

Other places the Chief Executive Officer of the local

government considers appropriateThe plan may be made available in written or electronic

form


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An Overview


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What is a Local Disaster

Management Plan?Plan developed by a local government, in

conjunction with the stakeholders in the local area

which outlines:- The potential hazards and risks that are evident

in that area

Steps to mitigate those potential risks

An implementation strategy to enact should a

hazard impact and cause a disaster

Cont.


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What is a Local Disaster

Management Plan?The development of your local disaster plan needs

to be based on a comprehensive approach to

disaster management, accommodating all hazards,

all stakeholders and all phases of disaster

management


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Why Do You Need a Local Disaster

Management Plan?

It ensures safety and sustainability of your

community

Reduces or eliminates risk to the community and

community infrastructure

Informs Disaster Management responses at

Provincial District or Federal level

Cont


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Why Do You Need a Local Disaster

Management Plan?

Is consistent with emergent best practice Disaster

Management issues

Promotes effective liaison between your local

government and other agencies involved in

disaster management

Ensure compliance with the government

instructions on Disaster Management


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Characteristics of an Effective

Disaster Management Plan

Has an all hazard approach

Is comprehensive and documented

Focuses on strategic outcomes

Is regularly reviewed and validated

Ensures efficient use of resources


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How Do You Plan?

Determine Authority to Plan

Establish Local Disaster Management Group

Conduct Hazard & Risk Assessment

Determine Responsibilities

Analyse Capabilities

Develop Disaster Management Arrangements & System

Document The Plan

Test The Plan

Review & Renew The Plan


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Points to be Kept in Mind During theProcess of Developing the Plan

The relationship between this plan and your local

government Strategic/Corporate Plan

The stakeholders to your plan, and their relevant

contributions

The process of approval through which your plan

will be endorsed

Cont.


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Points to be Kept in Mind During theProcess of Developing the Plan

The process of review/assessment and amendment

of your plan

In some instances it may be necessary for two or

more local governments to unite for the purpose

of developing a Local Disaster Management Plan

and to address shared risks and resources; hence

an approval process for such situation needs to betaken care of

Cont.


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In case of frequent reviews and updation, it is

important to incorporate all the changes in the

Disaster Management Plan which is a livedocument


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Definitions


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Community. A group of people with a

commonality of association and generally defined by

location, shared experience, or function (Australian

Emergency Management Glossary, 1998).

Consequence. The outcome of an event or

situation expressed qualitatively or quantitatively, being

a loss, injury, disadvantage, or gain (Australian



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Disaster. A serious disruption in a community, caused

by the impact of an event, that requires a significant

coordinated response by the State and other entities to help

the community recover from the disruption.

Disaster management. Arrangements about managing the

potential adverse effects of an event, including, for example,

arrangements for mitigating, preventing, preparing for,

responding to and recovering from a disaster.


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Disaster operations. Activities undertakenbefore, during or after an event happens to help reduce

loss of human life, illness or injury to humans, propertyloss or damage, or damage to the environment,including, for example, activities to mitigate the adverseeffects of the event.

Disaster response capability. The abilityto provide equipment and a suitable number of persons,using the resources available to the local government, to

effectively deal with, or help another entity to deal with,an emergency situation or a disaster in the localgovernments area.


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Event. An event means any of the following:

A cyclone, earthquake, flood, storm, stormtide,tornado, tsunami, volcanic eruption or other natural

happening;

Bushfire;

An explosion or fire, a chemical, fuel or oil spill, or a

gas leak;

An infestation, plague, or epidemic;

An attack against the State; or Another event similar to the above events.

An event may be natural or caused by human acts or

omissions


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Hazard. A source of potential harm, or a situation

with a potential to cause loss (Emergency ManagementAustralia, 2004).

Mitigation. Measures taken in advance of adisaster aimed at decreasing or eliminating its impact on

society and environment (Australian EmergencyManagement Glossary, 1998).

Preparedness. Measures to ensure that, shouldan emergency occur, communities, resources, andservices are capable of coping with the effects

(Australian Emergency Management Glossary, 1998).


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Prevention. Measures to eliminate or reduce the

incidence or severity of emergencies (AustralianEmergency Management Glossary, 1998).

Reconstruction. Actions taken to re-establish acommunity after a period of rehabilitation subsequent toa disaster. Actions would include construction of

permanent housing, restoration of all services, and

complete resumption of the pre-disaster state(Australian Emergency Management Glossary, 1998).


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Recovery. The coordinated process of supportingemergency-affected communities in reconstruction ofthe physical infrastructure and restoration of emotional,

social, economic, and physical well-being (Australian


Rehabilitation The operations and decisionstaken after a disaster with a view to restoring a stricken

community to its former living conditions, whilst

encouraging and facilitating the necessary adjustmentsto the changes caused by the disaster (Australian



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Relief. The provision of immediate shelter, life

support and human needs of persons affected by, orresponding to, an emergency. It includes the

establishment, management and provision of services to

emergency relief centres (Australian Emergency

Management Glossary, 1998).

Residual risk. The level of risk remaining after

implementation of a risk treatment.


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Response. Measures taken in anticipation of,

during, and immediately after an emergency to ensureits effects are minimised (Australian Emergency

Management Glossary, 1998).

Risk. The chance of something happening that mayhave an impact on the safety and wellbeing of your

community. It includes risk as an opportunity as well as

a threat and is measured in terms of consequences andlikelihood.


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Risk identification. The process of

identifying what can happen, why, and how (AustralianEmergency Management Glossary, 1998).

Risk management. The culture, processes,

and structures that are directed towards realizingpotential opportunities whilst managing adverse effects.

Risk reduction.

Actions taken to lessen the

likelihood, negative consequences, or both, associated

with a risk.


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Risk treatment. Process of selection and

implementation of measures to modify risk.

Serious disruption. Serious disruptionmeans:

loss of human life, or illness or injury to humans; or

widespread or severe property loss or damage; or

widespread or severe damage to the environment.


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Section 1

Disaster RiskManagement


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Process of Disaster Risk

Management

An understanding of the community (that is, identifying the

context)

Identifying the what, where, when, how, and why

(identifying the risks)

Identification of what is likely and probable to occur in that

community and the consequences of these outcomes

(analyzing the risks, setting priorities for dealing with these

risks (evaluating risks)

Determining options and strategies for dealing with these risks

(treating risks).


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The Risk management Process

Cont..


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Disaster risk management requires local governmentsto consider all of the information that identifies the

risks and hazards within the local community. Assituations change that may impact on hazards andrisks in the community, disaster risk management is afluid process.

It does not need to be a formal study, but needs to bea structured process that incorporates the likelihoodand consequences of hazards in priority.

The likelihood and consequences of hazards may be

gauged by looking at previous studies, but considerscurrent and future risks. Disaster risk assessmentneeds to be accountable, however

2_Planning the Framework_Disaster Management Plan 23 Sep 2010

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