24TH APRIL 2002 - Cairns Regional Council...5.4 Link Road Northern Beaches DMR acknowledge...

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CAIRNS CITY COUNCIL

CAIRNS WORKS COMMITTEE

24TH APRIL 2002

TABLE OF CONTENTS

1. FUNDING SUBSIDY FOR SECURITY CAMERAS ................................................1 S Burke: SB : 1/58/9-02: #428116 v2

2. CAIRNS TRAFFIC ADVISORY COMMITTEE – MINUTES 13 MARCH 2002........5 S. Burke : 1/58/9-02: #425957 v1

3. ASSET MANAGEMENT BRANCH MONTHLY REPORT ....................................14 Sandra Burke : 1/58/9-02: #428471

4. INSTALLATION OF BUS SHELTERS .................................................................17 Terry Armit : AC : 23/21/1-10: #428405

5. EMERGENT WORKS FUNDING – DIVISION 5 – SHOULDER SEALING IN BOSANKO STREET, MANUNDA ........................................................................19

Terry Armit : AC : 15/14/2-08: #427466

6. CAIRNS ESPLANADE PROJECT .......................................................................22 George Pegoraro:AC:1/3/81-01:#424279

7. TELEVISION BLACK SPOT PROGRAMS...........................................................24 Alban Scotland : 26/10/32-01: #427264

8. CITY WORKS & SERVICES MONTHLY REPORT FOR MONTH OF MARCH 2002 ......................................................................................................................27

John Hawkes:AC: 1/3/83-01: #423721

9. MOODY CREEK DRAINAGE UPGRADE – COCHRANE STREET TO ALFRED STREET ................................................................................................90

Elizabeth Munzenberger: 1/58/10-01: #423661

10. FOGARTY PARK PROJECT UPDATE..............................................................101 Ben Milligan : MC: 8/26/12-02 #423644

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11. DIVISION 10 EMERGENT WORKS FUNDING: STREET SIGNS AND GRANITE SEAT– O’SHEA ESPLANADE, MACHANS BEACH & PATHWAY – JALARRA PARK, STRATFORD..........................................................................................102

Adam Wright: 8/24/5-02 #427277

12. DIVISION 10 & DIVISION 11 EMERGENT WORKS FUNDING - ROAD WORKS IN O’BRIEN ROAD, TRINITY PARK ..................................................................102

Elizabeth Munzenberger: 1/58/10-01: #423276

13. STONEY CREEK BRIDGE & GRAY CREEK BRIDGE - MT PETER ROAD, EDMONTON – PROJECT UPDATE...................................................................102

Elizabeth Munzenberger:etm : 1/58/10-01: #400962

14. EMERGENT WORKS FUNDING – STATUS REPORT......................................102 George Pegoraro : AC : 1/3/81-01: #428391

15. IMPLEMENTATION OF PRECINCT MANAGEMENT WITHIN CITY WORKS & SERVICES DIVISION – PROGRESS REPORT .................................................102

Ross McKim & Tony Duffy: AC : 1/3/21-01: #428275

16. OUTSTANDING ISSUES – CAIRNS WORKS COMMITTEE.............................102 John Hawkes : AC : 1/58/10-01: #428315

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24 APRIL 2002

1 FUNDING SUBSIDY FOR SECURITY CAMERAS S Burke: SB : 1/58/9-02: #428116 v2

RECOMMENDATION: It is recommended that the report be noted

INTRODUCTION: Council has been advised of securing financial assistance, under the State Governments’ Security Improvement Program (SIP) for the provision of additional security cameras in the CBD. A letter to Council from the Minister for Local Government and Planning, dated 11 April 2002 states that Council was successful in securing at total of $159,975 subsidy for the extension of Council’s CCTV monitoring program. These funds are provided on the basis of an ongoing program effective from July 2002.

BACKGROUND: The SIP program provides for 50% subsidy to local governments to help fund capital works in the areas of security and community safety. Council submitted an application for Security Improvement Program (SIP) subsidy in November 2001. The application was for the following items :

Monitoring Equipment Cameras for ;

• Cairns CBD – General • City Place • Cairns Esplanade • Fogarty Park Improvement • Foreshore Promenade

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Total funding subsidy application was for $326,225 over a period of two (2) financial years (2002/03- 2003/04) with Council proposing to meet the remaining 50% The details for the approved subsidy application is as follows ;

Approved Subsidy (State Gov Contribution)

Component

Total

Estimate

Proposed Council

Contribution No of

Cameras $

Monitoring Equipment

$59,500 $29,750 NA

$29,750

Cairns CBD City Place Fogarty Park

$87,250 $60,000

$113,200

$43,625$30,000$56,600

324

$43,625 $30,000 $56,600

Total

$319,950 $159,975 9

$159,975

COMMENT: The guidelines for the Security Improvement Program state that : “Subsidy will be provided only on the cost of modifications designed to enhance security in existing public places. Adequate security measures should be included as part of the cost of new facilities” A total of $159,975 subsidy for the extension of Council’s CCTV monitoring program that has been approved by the Department of Local Government and Planning will permit Council to install additional security cameras in ;

• Cairns CBD – General (3) • City Place (2) • Fogarty park (4)

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CONSIDERATIONS: All other matters have been considered and deemed not applicable

CONCLUSION: It is recommended that the report be noted

ATTACHMENTS: Attachment 1 - Letter from Minister for Local Government and Planning,

Nita Cunningham MP, dated 11 April 2002. S Burke Manager Asset Management R.J. Howard General Manager Corporate Strategy

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24 APRIL 2002

2 CAIRNS TRAFFIC ADVISORY COMMITTEE – MINUTES 13 MARCH 2002 S. Burke : 1/58/9-02: #425957 v1

RECOMMENDATION: It is recommended that the report be noted

INTRODUCTION: The third Cairns Traffic Advisory Committee Meeting was held on 13 March 2002.

BACKGROUND: The third Cairns Traffic Advisory Committee saw representation from Council, Department of Main Roads, Queensland Police Service and Queensland Transport. As advised in report to Cairns Works Committee 22 August 2001, operation and administration of the Committee is through the Corporate Strategy Division. Consequently, the executive officer for the Committee is now Manager Asset Management . A key point to emerge from the meeting is the issue of traffic and safety issues with schools. The guidelines for “SafeST”, a sub-program of Traffic Infrastructure Development Scheme (TIDS ), were presented in detail by Queensland Transport. Actions arising from issues in relation to SafeST will be presented at future Cairns Works Committee meeting. Attached are minutes of the third (3rd) meeting. Actions to occur subsequent to the meeting are summarised at the end of the minutes.

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CONCLUSION: The Cairns Traffic Advisory Committee has seen the emergence of a number of relevant issues as well as proposals for further action on :

o School traffic safety o General traffic safety o Co-ordination roles/responsibilities of Local/State departments o Proposed road works by Council, DMR o Traffic regulation & law enforcement (Queensland Police Service / Queensland

Transport)

CONSIDERATIONS: All other matters have been considered and deemed to be not applicable

ATTACHMENTS: 1. Minutes of the Cairns Traffic Advisory Committee Meeting of 13 March 2002 S Burke Manager Asset Management J Howard General Manager Corporate Strategy

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MINUTES

Cairns Traffic Advisory Committee

Meeting No. 3

Held at 11.00am on 13th March, 2002

Present : Chair, Cairns City Council (CCC) : Councillor Terry James (TJ) Cairns City Council (CCC) : Chris McGoldrick (CM), George Pegoraro (GP), Sandra Burke (SB),

Linda Kirchner (LK) Queensland Transport (QT) : Roz Willett (RW) Department of Main Roads (DMR) : Jim Harding-Smith (JHS) and Helius Visser (HV) Queensland Police Service (QPS) : Brian Eaton (BE).

Apologies : Greg Underwood (CCC), Brian Hughes (QT) Copy of Minutes : Rob Waters (RACQ) ITEM DISCUSSION PROPOSED

ACTION ACTION

OFFICER DUE

DATE 1. OPENING AND WELCOME

2. CONFIRMATION OF MINUTES OF MEETING NO. 2 (14 November 2001) Minutes of previous meeting were accepted as correct Moved /Seconded – Jim Harding-Smith /Chris McGoldrick

Note

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ITEM DISCUSSION PROPOSED

ACTION ACTION

OFFICER DUE

DATE 3. MATTERS ARISING FROM PREVIOUS MEETING NO .2

(14TH NOVEMBER 2001) 3.1 Presentation on traffic hierarchy 3.2 Pease/Russell trial median CCC (GP) instigated trial median. Reaction from residents in Russell St. CCC had not yet analysed data of traffic movements 3.3 Watering of Sheridan St medians CCC (GP) advised that excessive watering of median strips has been attended to 3.4 Road Works Job Safety QPS (BE) advised that to enable law enforcement where road works occurred all roads leading into intersections were to be signposted with reduced speed signs (eg 40km/h instead of 60km/h) 3.5 Road Marking

• Linemarking- Bruce H’wy/ Anderson St. DMR report that linemarking has been reviewed in accordance with DMR regulations

• Road patching compound – safety issue

3.6 Flexipole – Intelligent Lighting/Communications System CCC (SB) reported that “Expressions of Interest” via public advertisement to be called by end of March

Presentation on traffic hierarchy at next meeting Action Complete Action Complete Action Noted and Ongoing Action complete Review compound Action complete

CCC (GU) CCC/DMR

13/03/02 01/05/02 01/05/02

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ACTION ACTION

OFFICER DUE

DATE 4. COUNCIL TRAFFIC ISSUES

4.1 Cairns Port Authority Spence Street works have reached practical completion and are to open mid March 4.2 Cairns Esplanade Project Works scheduled to start April and completed Dec 2002. Report to Council on progress of works, tender evaluation and award of contract work. Carparking facilities in Pier carpark to be regulated by Council. Alternative long term carparking required to be sourced. 4.3 Aumuller Street – Comport to Spence Street Works program progressing 4.4 Schools – Traffic Signals

• Robert/McLouchlan & McLouchlan/Borrowdale Education Queensland (EQ) have identified problem intersections for treatment . CCC waiting on funding/ approval from EQ.

Note Note Note Provide update on construction period & program Note

CCC (GP)

1/05/02

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ACTION ACTION

OFFICER DUE

DATE 5. DMR TRAFFIC ISSUES

5.1 Sheridan Street Stabilisation of pavement complete. 5.2 Bruce Highway Federal Gov confirmed funds for works from Portsmith to Sheehy Rd. Works proposed to commence in July 02. Funding does not include service roads. CCC requested letter of advice to Council on works DMR further discussed information on works. DMR will continue use of variable speed message signs and speed warning devices on Bruce Hwy 5.3 Scheduled Asphalt Overlays DMR advise of scheduled works at ; - Mulgrave Road ( Dillon St) - Kuranda Range Rd 5.4 Link Road Northern Beaches DMR acknowledge importance of link to local traffic management

Note Advise Council on schedule of works and funding Presentation to Committee on Bruce Highway upgrade works Note Note

DMR (JHS) DMR (JHS)

1/05/02 1/05/02

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ACTION ACTION

OFFICER DUE

DATE 6. QUEENSLAND TRANSPORT TRAFFIC ISSUES

6.1 SafeST overview Presentation of SafeST program guidelines and overview of school committees. QT advising schools to manage safety/traffic issues through SafeST Committees. QT is first point of reference for issues arising from SafeST Committees. QT providing SafeST Committees proforma of Road Safety Strategic Action plan as model plan. CCC propose that future submissions from schools for works & funding be generated out of a SafeST Committee (and Road Safety Strategic Action Plan). Discussion on SafeST funding (under TIDS) and availability of funds. Program is such that works are defined /approved 2 years in advance. 6.2 Traffic/Road Signage – Colour fading Fading of paintwork on traffic/speed signs has been an issue around schools

Note Note Report to Council on future Council “Policy” for handling SafeST submissions Raise awareness of funding status to SafeSt Committees and schools Investigate fading of signs

CCC (SB) QT (RW) DMR (HV)

22/05/02 01/05/02 01/05/02

7. Queensland Police Service Traffic Issues 7.1 Definition of Speed Zones QPS raised concern over differential placement of speed signage (for example “T intersections) and effect on QPS law enforcement. CCC advised committee State Gov. 50km/h speed limit regulation commencing July 2002 and need for Council to further determine impact of 50km/h implementation. 7.2 Intersections Intersection of Lake St /Wharf St. Two accidents in last 2 months have occurred. QPS advise of need for “give way” traffic sign at the “T” intersection. CCC have contacted CPA and suggested a treatment for the intersection. CCC to follow through with traffic sign.

Report to Council on impact of 50km/h speed limit regulation Install traffic sign at intersection Lake/Wharf St

CCC (GP) CCC (GP)

01/0702 01/05/02

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ACTION ACTION

OFFICER DUE

DATE 8. RACQ Traffic Issues

No issues reported from RACQ

Note

9. GENERAL BUSINESS 9.1 Traffic/car parking Redlynch School CCC working to solution of pedestrian & traffic issues and report to Council on :

1. Pedestrian/Culvert crossing at Rice’s Gully 2. Demaining proposal of Redlynch Intake Road 3. Rice’s Gully deviation 4. Joint facility planning

Report to Council on issues at Redlynch School

CCC (LK)

1/06/02

10. NEXT MEETING To be held on Wednesday 1 May 2002 at 11.00am in Civic Reception Room, Cairns City Council Chambers

Note

All

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Summary of Actions

Action No

PROPOSED ACTION

ACTION OFFICER

DUE DATE

1 Presentation on traffic hierarchy at next meeting

CCC (GU)

13/03/02 01/05/02

2 Review compound Road patching compound – safety issue

CCC/DMR 01/05/02

3 Provide update on construction period & program Aumuller St – Comport to Spence St

CCC (GP) 01/05/02

4 Advise Council of schedule of works & timing Bruce Highway Upgrade

DMR (JHS) 01/05/02

5 Presentation to Committee on Bruce Hwy upgrade works

DMR (JHS) 01/05/02

6 Report to Council on future Council “Policy” for handling SafeST submissions

CCC (SB) 22/05/02

7 Raise awareness of funding status to SafeSt Committees and schools

QT (RW) 01/0602

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Investigate fading of signs DMR (HCV) 01/05/02

9 Report to Council on impact of 50km/h speed limit regulation

CCC (GP) 01/07/02

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Install traffic sign at intersection Lake/Wharf St CCC (GP) 01/05/02

11 Report to Council on issues at Redlynch School

CCC (LK) 01/06/02

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24 APRIL 2002

3 ASSET MANAGEMENT BRANCH MONTHLY REPORT Sandra Burke : 1/58/9-02: #428471

RECOMMENDATION: That the report of the Asset Management Branch for the month of March 2002 be noted.

INTRODUCTION: This is the report of the Asset Management Branch for Operational Plan Activities Asset Management [AKG] for March 2002.

CONSIDERATIONS: Statutory: This report reports on performance against the 2001/02 Operational Plan. All other considerations were reviewed and considered not relevant.

CONCLUSION: That the report be noted.

ATTACHMENTS: Monthly report for March 2002 Sandra Burke John Howard Manager Asset Management General Manager Corporate Strategy

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Monthly report of Manager Asset Management for MARCH 2002

ACTIVITY Asset Management [AKG] Aim To ensure that the service potential and consumption of assets is reported accurately in financial report, long term (20 year) asset management plans are prepared for infrastructure assets and capital works proposals are scoped and prioritised into a five year works program. Level of Service Annual Capital Works program adopted by Council Quarterly review of Capital Works program Assets capitalisation completed annually Officer Responsible: Manager Asset Management

On target Operating Initiatives

Due date Complete Yes No

Capital Works scoping and evaluation process developed and implemented for all capital works proposals

Jun 2002 √

Revalue one class of asset Apr 2002 √ Five Year Capital Works program adopted by Council May 2002 √ Develop management plans for developer contributions and capital reserves

Jun 2002 √

Complete Asset Management Plan Template Jun 2002 √

On target Performance Targets Yes No

Maintain existing levels of service √ Achieve operating initiatives √ Operating Budget YTD

Actual ($) YTD

Budget Rev ($)

Var ($)

Var (%)

Revenue 66,251 112,542 (46,291) (41)Expenditure 220,321 360,294 139,973 39

Expenditure ($) Capital Initiatives

Due date Budget ($) YTD Projected

Capital projects scoping Jun 2002 200,000 56,064 200,000 TOTAL

Variance Report Revenue variance Most of budgeted revenue is internal revenue resulting from capitalised Capital Works Scoping costs, which have not yet been incurred. Expenditure variance One staff vacancy, balance of valuation fees to be incurred at later date

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Operating Initiative Capital Projects Scoping process and 5 Year Capital Works program – development process resumed. Workshop held with Council on 25th October, 2001 on process for 2002/03 Works program and 5 Year Capital Works program. Issues in Month Officers contributing to preparation of Asset Management Strategy documents as part of Systems Improvement Project Phase 2. Officers met with Townsville City Council ‘s Asset Management Group to discuss status of their financial and operational asset management systems. Grant/Subsidy applications lodged for:-

• Tanks Arts Centre – Ablution facility • Barlow Park – Additional Works

Capital Works Programme for 2002/2003 preparation and outline of 2003/04 Capital Works. Cairns Traffic Advisory Committee met in March 2002. Manager Asset Management attended as Executive Officer for the third Cairns Traffic Advisory Committee. Minutes of the meeting are to be reported to the April Cairns Works Committee. Prospective Actions Continuation of Asset Capitalisation. Continuation of rationalisation of Land and Buildings Asset recording Continuation of preparation of Asset Management Strategy. Resume activities of Asset Management Taskforce. Development of 5 Year Capital Works program Development of scoping procedure for Capital Works Review procedure for evaluation and ranking of Capital Works.

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24 APRIL 2002

4 INSTALLATION OF BUS SHELTERS Terry Armit : AC : 23/21/1-10: #428405

RECOMMENDATION: That this report be noted.

INTRODUCTION: Following comments regarding Council’s contribution to the provision of bus shelters, this report examines the recent history of funding and sets out the current status of the program.

COMMENT: In May 2000 Queensland Transport provided Council with $30,000 from the Public Transport Infrastructure Program to complete the erection of 16 blue bus shelter kits held in store by Council and funded at an earlier date by Queensland Transport. Queensland Transport had an expectation that Council would match these funds as required under the Program. Although Council did indicate to Queensland Transport that it may contribute $10,000 - $12,000 to the project, no funds were ever allocated. A large portion of the Queensland Transport $30,000 allocation was expended progressively over the past two years and the remainder is currently being spent on the installation of two (2) new shelters;

1. Trinity Beach Road near Periwinkle Avenue, Trinity Beach, and 2. Newton Street, Manunda outside the TAFE College,

And relocation of three (3) others to; 1. McGregor Street, near Irene Street, Mooroobool (from Moody Street near

Keeble Street) 2. Stanton Road near Survey Street, Smithfield, (from Cumberland Avenue) 3. Captain Cook Highway near the library for inbound buses (from Sheridan

Street / Florence Street intersection). When these works are completed, Council will still have another eight (8) bus shelter kits in store. Six (6) of these are available for erection and two (2) have been used for spare parts and are incomplete. As the shelters were originally supplied by Queensland Transport, Council has an obligation to replace these kits at an estimated cost of $6,000 each.

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Queensland Transport and Council were installing the shelters in accordance with a list of agreed locations. Over the last two years, the original list has been amended several times due to changes in routes and priorities. Queensland Transport is currently working with Sunbus to produce a new list of preferred locations for bus shelters. The only sites that were previously agreed with Queensland Transport and still remain on the list are:

1. Trinity Beach Road (near Madang Street) 2. Captain Cook Highway (north of McGregor Road roundabout) 3. Upward Street (opposite Calvary Hospital).

The cost of installing each shelter can very depending on the site but the average is $3,500. The cost to replace the two kits used for spare parts and to install the final eight shelters would therefore be of the order of $40,000. In parallel with this process a full reconciliation is being carried out between existing shelter locations and existing bus routes to identify redundant shelters that can be relocated.

CONSIDERATIONS: Financial: An amount of $40,000 for further bus shelter installations has been approved in the 9 month Capital Budget Review.

CONSULTATION: Ongoing consultation between Queensland Transport and Cairns City Council is occurring on this issue.

CONCLUSION: Bus Shelter installations are underway. The installation of the remaining shelters has been funded, and the final locations list being confirmed by Queensland Transport. As soon as a full list of redundant bus shelters has been completed, a program of relocations will be prepared. George Pegoraro Acting Manager Project Services John Hawkes General Manager City Works & Services

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24 APRIL 2002

5 EMERGENT WORKS FUNDING – DIVISION 5 – SHOULDER SEALING IN BOSANKO STREET, MANUNDA Terry Armit : AC : 15/14/2-08: #427466

RECOMMENDATION: That Council approve the expenditure of $15,000 from Cr O’Brien’s Emergent Works Budget for Division 5 for the sealing of the road shoulders in Bosanko Street, Manunda.

INTRODUCTION: Councillor O’Brien has received a petition from residents requesting the sealing of the shoulders due to the dust problem.

BACKGROUND: Council is gradually sealing the gravel area between the kerb and channel and existing seal in streets in the older areas of Cairns, where this type of construction was common.

CONSIDERATIONS: Financial: The estimated cost for the works is $15,000, which includes the construction of a 150mm deep pavement and 30mm asphalt wearing course on both sides of the street. The street is 170 metres long. If approved, this expenditure will reduce the Division 5 fund to zero. Social: This is a low-lying area and the shoulder sealing will assist drainage to the kerb and channel. The adjacent school will benefit from the sealing of a set-down area as part of the works.

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CONSULTATION: Consultation has occurred with the Divisional Councillor.

CONCLUSION: The proposed project is within the guidelines for Emergent Works Funding and would be of benefit to the local residents and school.

ATTACHMENTS: Locality Map. George Pegoraro Acting Manager Project Services John Hawkes General Manager City Works & Services

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LOCALITY MAP

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24 APRIL 2002

6 CAIRNS ESPLANADE PROJECT George Pegoraro:AC:1/3/81-01:#424279

RECOMMENDATION: It is recommended that this report be noted.

INTRODUCTION: This report proposes to update Council on activities that have occurred recently on the Cairns Esplanade Project.

COMMENT: The Esplanade Project was awarded to Seymour White on 28 March 2002. A meeting occurred on 9 April, and the contractor started works on site on 12 April 2002. The tenders for the supply of trees and light poles/light fittings closed on 11 March 2002, and 14 March respectively. These tenders are being evaluated and a report including award recommendations for both packages will be submitted as soon as possible.

CONSIDERATIONS: Statutory: All approvals are now in place to facilitate the commencement of works on the Esplanade Project. Financial: A complete costing and budget assessment was included in the report to the February 2002 Ordinary Council meeting.

CONSULTATION: Officers are in regular communication with Cairns Port Authority and other stakeholders. A communication strategy to relaunch the project to key stakeholders is underway.

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Elements of the Tree Supply Tender, particularly alternative trees, were referred to the Project Reference Group in late March for review and comment. It is expected that a final selection of species will be confirmed with the tender report to Council.

CONCLUSION: Tender reports and award recommendations for remaining aspects of the Esplanade Project will be submitted to an April Meeting for approval. ALL OTHER CONSIDERATIONS WERE REVIEWED AND DEEMED NOT APPLICABLE. George Pegoraro ACTING MANAGER PROJECT SERVICES John Hawkes GENERAL MANAGER CITY WORKS & SERVICES

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24 APRIL 2002

7 TELEVISION BLACK SPOT PROGRAMS Alban Scotland : 26/10/32-01: #427264


INTRODUCTION: This report provides a status up-date on the Television “Black Spot” Programs as of the 16 April 2002, for the following areas: 1. Redlynch Valley. 2. Little Mulgrave / Goldsborough Valley.

COMMENT: At Council’s Ordinary Meeting of 28th February 2002, it was resolved that Council make application for grant funding for the “TV Black Spot” areas, and subject to approval of the application by the TV Fund Unit award Contract No. 55089 for both the Redlynch Valley and Little Mulgrave / Goldsborough Valley re-transmission facilities to Broadcast Services Australia (BSA), who was the “preferred contractor” for the project. The relevant funding application has been completed by Council officers with the submission of the “Application for New Services” to the TV Fund Unit on 28 March 2002. Various financial and technical issues were addressed in relation to the funding application. However, all issues have been resolved, verbal approval of the application advised by the TV Fund Unit, and final approval of the application by the Minister is pending. In this regard the following is noted: 1. Redlynch Valley

Technical matters regarding re-transmission equipment and output power of the three commercial stations have been resolved between DCITA / BSA/ NTL(Aust) These changes have resulted in a saving to Council as indicated below.

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NTL(Aust) has given approval for Council to share its Redlynch facility subject to the signing of NTL(Aust)’s “Sharing of Facilities Agreement” when funding has finally been approved by DCITA. The technical part of that Agreement is currently being completed by BSA on behalf of Council, and the “Memorandum of Terms” is currently under review by Council officers.

2. Little Mulgrave / Goldsborough Valley

Outstanding problems regarding the power supply to this remote site have been resolved.

CONSIDERATIONS: Financial: After finalising all outstanding issues on both “TV Black Spot” projects, and after taking into consideration the necessary changes in capital equipment and costs, the up-dated financial status is as follows: 1. Redlynch: BSA’s final adjusted costs (excluding GST) $72,119 Council’s costs (fixed sum) $ 2,000 Gibson Quai’s costs $ 420 Total Funding Application $74,539 The TV Fund Unit “Funding Cap” for Redlynch is: $75,000. 2. Little Mulgrave / Goldsborough Valley BSA’s final adjusted costs (excluding GST) $114,234 Councils costs (fixed sum) $2,000 Gibson Quai’s costs $420 Total funding application $116,654 The TV Fund Unit “Funding Cap” for LM / GV is: $150,000.

Note: In both cases, the “Application for New Services” funding falls within the “Funding Cap” set by the TV Fund Unit.

Social: It is noted that whilst initially the ABC and SBS services at the Redlynch Valley facility were “turned off” shortly after commissioning of the facility by NTL (Aust) as a result of signal interference with other services, these will be restored when the three (3) new commercial services (STQ, RTQ and TNQ) are commissioned under Contract No. 55089.

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In accordance with current timelines the expected milestones for the project are as follows:

Approval of “Application for New Services” / Granting of Funds - mid May 2002 Award / Commencement of Contract - mid May 2002 Complete Contract / Commission New Services - mid August 2002

CONSULTATION: Council officers have been in regular contact with the TV Fund Unit, BSA and NTL (Aust) to resolve all outstanding issues. A stage has now been reached where all parties are satisfied as to the technical and financial aspects of the project, and are in agreement that there is no apparent reason for Council’s application not be accepted by the Minister.

CONCLUSION: Verbal advice has been received from the TV Fund Unit that the “Application for New Service” and associated funding should be a straight-forward matter for approval. . The TV Fund Unit will submit Council’s application to the Minister presently and will inform Council as soon as the Minister has made his decision. Subject to the Minister’s approval of Council’s “Application For New Services”, and subject to agreement between Council and NTL (Aust) in relation to the sharing of the Redlynch Valley facility Council will be in a position to formally award Contract No 55089 to BSA for both sites/facilities. George Pegoraro Acting Manager Project Services John Hawkes General Manager City Works & Services

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20 MARCH 2002

8 CITY WORKS & SERVICES MONTHLY REPORT FOR MONTH OF MARCH 2002 John Hawkes:AC: 1/3/83-01: #423721


INTRODUCTION: The City Works & Services Monthly Report for March includes Branch Reports from: City Works & Services – Management & Support Technical Support Services Business Support Services Precincts & Facilities Project Services Cairns Works

CONSIDERATIONS: Statutory: This report reports on performance against the 2001/2002 Operational Plan. J.P. Hawkes GENERAL MANAGER CITY WORKS & SERVICES

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Monthly Report of General Manager City Works & Services SUB PROGRAM City Works & Services – Management & Support [EA] Outcome Statement To ensure infrastructure services are delivered in an efficient and accountable manner within budget frameworks. ACTIVITY City Works & Services – Management & Support [EAA] Aim: To provide leadership and executive management services for the City Works & Services

Division to achieve Councils objectives. Level of Service Management of City Works and Services Division activities, including precincts & facilities, Cairns works, waste management & cemeteries and technical support. Officer Responsible: General Manager City Works & Services

On target Operating Initiatives Due date Complete Yes No

Define current levels of service across all Divisional activities.

June 2002

b

Establish precinct management system throughout the City.

June 2002

b


Improve existing levels of service. b Achieve operating initiatives b Achieve 2001/02 Operational Plan divisional targets within budget tolerances. b

Operating Budget YTD

Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 374 0 374 N/M Expenditure 224,538 220,991 (3,547) (2)

Variance Report No reportable variance. Issues in Month No issues to be reported. Prospective Actions No actions arising.

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Monthly Report of Manager Technical Support Services SUB PROGRAM Technical Support Services [EE] Outcome Statement We will ensure the provision of technical logistic support for Council’s operations. ACTIVITY Technical Support Services - General Administration [EEA] Aim: To provide management and support for all technical logistical activities. Level of Service Management and supervision is provided for fleet operations, facilities maintenance, design & survey, logistics, engineering support and administrative support. Officer Responsible: Manager Technical Support Services


Develop plan to improve facilities condition by programmed maintenance.

‘Jun. 2002

b


Maintain existing levels of service b Achieve operating initiatives b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 4,124 3,750 374 10 Expenditure 417,195 408,545 (8,650) (2.1)

Variance Report Variances within tolerances. Issues in Month Prospective Actions

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Monthly Report of Manager Technical Support Services ACTIVITY Fleet Operations [EEC] Aim: To provide a plant fleet hire service to operational branches of Council. Level of Service Fleet and plant hire services provided to the needs of Council’s operational branches. Mechanical maintenance and repair services undertaken on Council’s plant fleet. Fleet and plant acquisition undertaken in accordance with approved plant purchasing program. Officer Responsible: Manager Technical Support Services


Develop plan to reduce fleet maintenance costs. Mar. 2002 b Develop fleet replacement program from fleet replacement and augmentation reserve.

April 2002 b

Develop performance indicators for plant fleet operations

May 2002 b


Maintain existing levels of service. b Achieve operating initiatives. b Achieve 95% plant availability. b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 7,812,342 7,572,678 239,664 3.2 Expenditure 6,655,970 6,808,761 152,791 2.2

Variance Report Revenue variance due to unexpected monthly increase in metal fabrication, fleet hire and disposal recoveries together with lag in adoption of third quarter adjustments. Variance expected to reduce to within tolerance level. Expenditure variance within tolerance. Issues in Month Prospective Actions

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Monthly Report of Manager Technical Support Services ACTIVITY Facilities Maintenance [EEE] Aim: To provide maintenance services for Council’s facilities and buildings. Level of Service Maintenance and repair of all Council buildings. Operation of Council’s major buildings, including utility services, fire services and security services. Provision of electrical, mechanical, plumbing and boilermaker trade maintenance and repair services to all other Council operating branches. Officer Responsible: Manager Technical Support Services


Develop programmed maintenance system and services for major Council buildings.

June 2002

--- b

Develop performance indicators for facilities maintenance activities with client branches.

June 2002

--- b


Maintain existing levels of service b Achieve operating initiative. b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 416,266 344,738 71,528 20.7 Expenditure 1,370,781 1,375,343 4,562 0.3

Variance Report Revenue variance due to lag in adoption of third quarter adjustments, now within tolerance. Expenditure variance within tolerance. Issues in Month Prospective Actions

32

Monthly Report of Manager Technical Support Services ACTIVITY Control Systems [EEC] Aim: To operate, maintain and repair building and facility control services including air conditioning,

parking station, parking meters and closed circuit television systems. Level of Service Operation, maintenance and repair of air conditioning systems at Council operated and nominated locations. Maintenance and repair of control systems at Lake St and Grafton St parking stations. Operation, maintenance and repair of CCTV systems. Officer Responsible: Manager Technical Support Services


Develop programmed maintenance system for control systems.

June 2002

--- b

Develop performance indicators for control systems with client branches.

March 2002

--- b


Maintain existing levels of service b Achieve operating initiatives b 100% CCTV system availability and functionality b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 59,223 53,775 5,448 10.1 Expenditure 166,952 183,349 16,397 8.9

Variance Report Revenue and expenditure variance within tolerance. Issues in Month Prospective Actions

33

Monthly Report of Manager Technical Support Services ACTIVITY Design & Survey [EEI] Aim: To provide design and survey services for Council’s operating branches. Level of Service Provide investigative and detailed surveys. Provide construction set-out assistance to construction crews. Provide as-constructed survey data for completed works. Provide an investigation and preliminary and detailed design service for traffic, roads, recreation and drainage operation and capital projects. Provide design services for landscaping, electrical/mechanical services and public lighting. Provide Work As Executed (WAE) plans for completed projects. Provide general drafting services for internal and external clients. Officer Responsible: Manager Technical Support Services


Complete review of client satisfaction with specification and requirements and report.

March 2002

--- b

Develop performance indicators for design and survey services with client branches.

March 2002

--- b

Investigate and report on the feasibility of implementing ISO9000 series quality assurance systems

June 2002

b


Maintain existing service levels b Achieve operating initiatives b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 280,946 216,187 64,759 30 Expenditure 573,742 598,088 24,346 4.1

Variance Report Revenue variance due to lag in adoption of third quarter adjustments; now within tolerance. Expenditure variance within tolerance. Issues in Month Prospective Actions

34

Monthly Report of Manager Technical Support Services ACTIVITY Engineering Support [EEM] Aim: To provide environmental, workplace health & safety and quality assurance support to City Works

& Services branches. Level of Service Environmental, Workplace Health & Safety and quality assurance support is provided to Cairns works, Technical Support, Waste Management & Cemeteries and Precincts & Facilities branches. Officer Responsible: Manager Technical Support Services


Review of environmental, workplace health & safety and quality assurance procedures.

June 2002

--- b

Develop performance indicators for engineering support services with client branches.

June 2002

--- b

Investigate and report on feasibility of implementing ISO9000 series quality assurance systems.

March 2002

b


Maintain existing levels of service b Achieve operating initiatives b Achieve 100% compliance with environmental and Workplace Health & Safety statutory requirements. b


Actual ($) YTD

Budget ($) Var ($)

Var (%)


Variance Report Revenue variance within tolerance. Expenditure variance due to lag in adoption of third quarter adjustments, now within tolerance. Issues in Month Prospective Actions

35

CONTRACT, TENDER AND PROCUREMENT ACTIVITIES CARRIED OUT DURING MARCH 2002 During March 2002 tasks were undertaken with respect to the following tenders and quotations: Contract No. 1612 – Supply and delivery of one diesel powered goods delivery van. It has been decided to recall this tender and request quotations based on revised specifications. This vehicle will be used by the Stores section and replaces Fleet No. 2001. The tender is currently under assessment. Contract No. 1613 – Supply and delivery of one petrol powered one tonne utility fitted with tool boxes. This vehicle will be used by the Parks & Gardens Sprinkler Fitter and replaces Fleet No. 2014. The recommended vehicle has been ordered. Contract No. 1616 – Supply and delivery of one diesel powered twin cab truck with tipping body. This vehicle will be used by the Parks and Gardens maintenance crew and replaces Fleet No. 3013. The recommended vehicle has been ordered. Contract No. 1617 – Supply and delivery of one petrol powered extra cab utility. This vehicle will be used by Local Law Officers and replaces No. 3031. The recommended vehicle has been ordered. Contract No 1618 – Supply and delivery of one petrol powered 4WD dual cab utility with drop-side tray. This vehicle will be used by Cairns Works Construction Foreman and replaces Fleet No. 3048. The recommended vehicle has been ordered. Contract No. 1619 - Supply and delivery of one diesel powered 6-8 tonne truck with a 6 metre tray body. This vehicle will be used by Cairns Water and replaces Fleet No. 6059. The recommended vehicle has been ordered. Contract No. 1620 - Supply and delivery of diesel powered mechanical services truck. This vehicle will be used by Fleet Mechanical Services workshop staff as a call-out vehicle and replaces Fleet No. 5002. A report is awaiting consultation before completion. Contract No. 1621, 1622, 1623, 1624, 1625, 1626 - each for supply and delivery of one diesel powered dual cab 1.5m3 tipper. These vehicles will be used by Cairns Works staff at Stratford (replacing Fleet No. 5012 and 5014), Gordonvale Parks staff (replacing Fleet No. 5015 and 5048), Stratford Parks staff (replacing Fleet No. 5029) and Gordonvale Works staff (replacing Fleet No. 6045). Vehicles under Contracts 1623, 1624 and 1626 have been ordered. Contract No. 1642 - Hire of Graders, Rubber Tyred Loaders, Scrapers, Skidsteer Loader with or without Truck. Tenders are currently being examined. Contract No. 1643 - Hire of Crawler Tractors, Excavators, Mini-Excavators, Track Front-End Loaders and Draglines. Tenders are currently being examined. Contract No. 1644 - Hire of Rollers, Tractors with attachments (with the exception of mowers and slashers), Concrete Spray Equipment, High Pressure Sewer and Drainage Cleaning Equipment, Mobile Cranes. Tenders are currently being examined. Contract No. 1645 - Hire of Floats, Gravel Paver Machine, Trucks with Lifting Devices. Tenders are currently being examined. Contract No. 1647 - Supply and delivery of one Multi-tyred Roller/Pneumatic Tyre Compactor. This tender was advertised on 23 February 2002 and closed on 20 March 2002. Tenders are currently being assessed.

36

Contract No. 1651 - Supply and delivery of two Zero Turn Front Deck Mowers of approximately 52 inch cutting width. A Request for Quotations was issued and closed on 28 March 2002. The submitted tenders are under assessment. These mowers will replace two existing mid-mount mowers that are beyond their economic life. Contract No. 1652 - Supply and delivery of one zero turn front deck mower with a rear mounted collection and an approximate cutting width of 44 inches. A Request for Quotations was issued and closed on 28 March 2002. This mower is in addition to the fleet and was identified for use at Barlow Park where grass clippings can be detrimental to the athletics track surface. The submitted tenders are currently under assessment. Contract No. 1653 - Supply and delivery of one wide area mower with an approximate cutting width of 3.3 metres. This tender was advertised on Saturday 30 March 2002 and closes on 24 April 2002. This mower is to replace existing Council Fleet No. 9483 which has exceeded it s economic life. MECHANICAL & FLEET MAINTENANCE SERVICES During the month of March 2002, Maintenance Services carried out preventative and reactive maintenance tasks in support of Council's fleet and in support of Cairns Water. Tasks completed by the Maintenance Services section are summarised as follows: Mechanics Preventative Maintenance 174 Reactive Maintenance 394 Total 568

Maintenance Types - Mechanics

0.0020.0040.0060.0080.00

100.00

May Jul

Sep Nov Jan

Mar May Jul

Sep Nov Jan

Mar May

Month

Perc

enta

ge

PreventativeReactive

Boilermakers 37 Vehicle Accidents 1 FLEET OPERATIONS Allocation of Plant: The month of March saw an improvement in the requests for plant, however no major projects commenced. A number of smaller projects have helped to maintain a reasonable usage average for the month.

37

The average percentage of hire is listed below: • Council's 10 single axle trucks averaged 77.43% • Council's 5 tandem axle trucks averaged 92.04% • Council's float averaged 53.45% • Council's 4 graders averaged 40.87% • Council's 3 loaders averaged 74.67% • Council's 3 backhoes averaged 81.58% • Council's 5 rollers averaged 40.99% • Council's skidsteer averaged 24.67% • Council's 2 slashers averaged 87.83%. The Owner Drivers totalled 390.75 hours for the month with the top three drivers totalling 239.75 hours. New Fleet Hire Rates (2002/03): Fleet hire rates for the new financial year have been extensively re-worked to ensure capture of all costs excluding corporate overheads. The revision has resulted in an overall slight reduction from the current year total, however, a number of individual plant items have had significant up or down adjustments. Comparison with commercial rates shows Council delivering this resource at 30% less than external providers. This equates to $3.25 million annually on the current fleet size. Cost comparison graphs for each division are shown below indicating total annual hire cost for the 2001/2 year the 2002/3 year and the equivalent commercial hire cost of the current fleet. (Corporate Strategy Division not shown as they have no vehicles).

FACILITIES MAINTENANCE SERVICES During the month of March 2002 Facilities Maintenance Services carried out preventative and reactive maintenance tasks.

City Development

$0$100,000$200,000$300,000$400,000$500,000$600,000

1

Tota

l Hire 2001/02

2002/03Commercial

City Works & Services

$0

$2,000,000

$4,000,000

$6,000,000

$8,000,000

1

Tota

l Hire 2001/02

2002/03Commercial

Corporate Services

$0

$50,000

$100,000

$150,000

1

Tota

l Hire 2001/02

2002/03Commercial

Cairns Water

$0$500,000

$1,000,000$1,500,000$2,000,000$2,500,000$3,000,000

1

Tota

l Hire 2001/02

2002/03Commercial

38

Some of the major activities undertaken by this Section included: Building Maintenance • Redirection and connection of new stormwater and waste pipeline on western side of

Martyn Street Depot. • Supply and erection of bird proof tape on roof of grandstand at Woree Pool. • Insulation of new fire doors to Court Area of Marlin Coast Recreational Centre at

Smithfield. • Installation of new section of ceiling in entrance way of Smithfield Library. • Supply and installation of new tiles to walls and floors of main pool at Tobruk Pool. • External cleaning of seating and pathways for grandstand at Barlow Park for opening

ceremony. • Application of new sealant around pool of heated pool at Woree Pool. • Remodelling works, painting and refurbishment at Police Beat building for Project

Services office for Esplanade Development. • Transportation and relocation of personal desks and power and data from northern side of

Level 2 to southern side for Health Services and Animal Control. • Supervision of erection of new office on Level 1 for Building Services. • Maintenance painting of exterior windows, doors and frames of Regional Art Gallery. Vandalism Toilet blocks at City Place and Police Beat and attempted break in at Martyn Street (fence line damage) at a total cost of $1,300. Reactive maintenance 34 Preventative 5 Electrical Maintenance: • City Place - ongoing lighting work. • Police Beat - refurbishment of Wet Tropics portion of building to accommodate new

Esplanade redevelopment office. • Smithfield Library - repair and replacement of all existing fluorescent lighting. • Smithfield Pool - rectifying electrical Workplace Health & Safety issues. • Spence Street building - ongoing work for relocation of office staff. Vandalism • Toilet blocks at Vallance Park and Johnson Park. Cost of repairs = $1,500. Reactive Maintenance 36 Preventative 0 COMMUNICATIONS & CONTROL SYSTEMS SERVICES During March 2002, the Control Systems team carried out preventative and reactive maintenance tasks in support of Council's TMR, CCTV networks and airconditioning systems. An asset chart is currently being compiled.

39

Airconditioning Some of the major activities undertaken by this group, including airconditioning, were: 1. Council Chambers – In February a major failure of one server room airconditioner

caused shutdown of both units. Costs were obtained for a third unit but as yet no funds have been allocated for this purchase. Renovations to Cairns Water and other areas on Level 2 have caused concern re air balance. Consultants have been engaged to recommend alterations to system configuration to alleviate these problems.

2. Regional Art Gallery – Noise problems are still under scrutiny. Report from MGF Consultants is due early April. A full report and costing of compressor one failure from York has been received and forwarded to assessors for insurance payment. New temperature sensor has been installed and unit is running well.

3. Police Beat - Installation of separate reset pad for smoke detectors was necessary as

previously Chubb reset them from inside building at a call out cost of approximately $80. 4. City Library - Failure of one compressor has occurred. Quotes to replace it are being

obtained. Heat wheel motor failed, Motor was rewound and will be installed in early April.

5. Gordonvale Depot - 2 split airconditioners are to be installed in new training room.

Quotes have been obtained and work will commence in early April. Mobile Phones Workplace Health & Safety officers are investigating the development of an Administration Instruction on the use of mobile phone handsfree kits in Council vehicles. Until this is in place, all installations have ceased. Security Cameras Six requests to view camera tapes have been received with two successfully capturing the incidents, one of which will be used in Court. Trunk Mobile Radios (TMR's) There is a new T5000 range of handheld TMR's now available and Cairns Water and Precincts & Facilities are looking at leasing some of these units. During March there was some interference on the network which took some time for the technical staff to identify. During the process, and since, all components of the system have been replaced and this should not occur again. PABX In March, many staff in Spence Street were relocated and in some instances new cabling was required. This has now been completed. Changes have been made to the Communications & Control Systems Services office at Martyn Street to make it more accessible for reporting of faults. A procedure is currently being put into place.

40

DESIGN SERVICES Current Works Projects commenced or underway in March include: %Completed • Esplanade - regional playground 5% • Aumuller Street - augmentation 60% • Aumuller Street - water main relocation 90% • Cairns arterial entry roads - landscaping concepts 90% • Babinda Information Centre - access ramp 50% • Rainy Mountain Park - sewer MH replacement 80% • Babinda Mill - drainage investigation 75% • CBD drainage investigation 20% • Moody Creek - drainage improvements 5% Several projects have been fully documented and released to Project Services or Cairns Water for construction co-ordination: • Bramston Beach - reservoir site and access • Spence & Lyons Street - culvert replacement • Grafton Street - concept for streetscape upgrade • Bessie Point water supply - headworks record plan • Pease and Walsh Streets LATM • McManus and Richardson Streets LATM • Toogood Road intersections with Sydney and Marti Streets - LATM concepts. Other tasks undertaken during the last month include: • Services searches. • Street lighting investigations. • Traffic surveys • Landfill monitoring. SURVEYORS The following are surveys that the Survey office has been involved with during March 2002. • Monthly Monitoring of Portsmith Landfill. • Bramston Beach water reservoir - awaiting consultants easement survey. • Boundary locations of Sperring Street Manunda drain, Walsh Street Edge Hill, Polentz

Close Whitfield, Sunset Road Bridge Eubenangee, Gray Creek Bridge Mt Peter Road and Behana Intake Road (Robert Rossi's Farm).

• Fig Tree Drive Caravonica - road surface profiles. • Martin/Hospital Streets Babinda - stormwater drainage. • Babinda Cemetery - construction setout. • Williams Esplanade/Harpa Street Palm Cove - construction setout. • Cairns Esplanade - regional playground - detail survey. • Cairns Esplanade - Minnie to Shield Street - service locations. • Cairns Esplanade Reclamation Project - as constructed survey. • Clifton Beach - ablution block - sewerage connections.

41

SYSTEMS SUPPORT (Environmental, Quality, Safety) • A number of stakeholder meetings were held in relation to Moody Creek during March.

Views from all interested groups were aired at the meetings in the hope that a consensus can be reached to progress the redesign of the section of creek under examination. Upon request, Department of Primary Industries responded to design proposals presented at the meetings, identifying beneficial aspects of the options put forward, however issues relating to drain maintenance access remain unresolved.

The number and complexity of State Government permit applications and the delays

experienced in their issue is continuing to cause delays in the commencement of construction and maintenance works. In severe cases applications to undertake works within watercourses are taking up to 6 months to process. Unless this situation is rectified, project delivery timetables will continue to be adversely affected.

• QAS (Quality Assurance Services) undertook a full third party audit of the Cairns Works

Quality System on Thursday 14 and Friday 15 March. The auditors visited a number of Cairns Works facilities and undertook a thorough review of the Quality System. Staff involvement was excellent during the audit and the audit team complimented Council officers on their attitude towards the process.

• Investigations were undertaken at a number of Council work sites following the receipt of

photos from a property developer alleging deficiencies in erosion and sediment control at the sites in question. Inspections of the sites were conducted in conjunction with officers of Development Assessment who regulate private industry in this regard. Minor issues identified during the inspection were rectified and an erosion and sediment control training session is being organised for all City Works & Services staff to maintain erosion and sediment control standards.

• Discussions were held with State Government concerning the maintenance of stormwater

drainage along the Esplanade. In particular, drains at the northern end of the Esplanade are subject to heavy sand accumulation due to long shore drift movement of sand. Council is proposing to undertake works at the stormwater discharge point, designed to reduce the likelihood of drain blockages which result in the flooding of adjacent buildings.

• Training in the use of landfill gas monitoring equipment was given to Cairns Water staff at

the former White Rock Landfill site. • The upcoming drain maintenance program was discussed with staff from Cairns Works.

Site visits were scheduled to establish the scope of permitting needed, given the variability of drains in question. Discussions continued with the Environmental Protection Agency on the potential to amend the existing maintenance dredging licence.

42

Monthly Report of Co-ordinator Business Support Services ACTIVITY Counter Disaster [EEK] Aim: To provide administrative, financial and operational support to the Cairns Local Government

Disaster Committee, the Cairns Disaster Co-ordination Centre, volunteer units and the State Emergency Service.

Level of Service The Cairns Counter Disaster Plan is reviewed and updated annually. The Cairns Local Government Disaster Committee meets at least 8 times per annum. Standard Operating Procedures are in place and reviewed annually to enable the Cairns Disaster Co-ordination Centre to be established and operated in response to an emergency. Adequate and competent trained volunteer staff are available to operate the Cairns Disaster Co-ordination Centre in advance of the cyclone season. Cyclone and other emergency warning information is updated and distributed annually to all City residents. All volunteer SES Units are adequately resourced and trained to respond safely and promptly to an emergency. Officer Responsible: Manager Technical Support Services


Review Counter Disaster Plan and Operating Procedures after completion of the Natural Hazards Disaster Risk Management Review.

June 2002

--- b




Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 28,985 35,509 (6,524) (18) Expenditure 214,649 223,821 9,173 4

Variance Report Delays experienced in receiving State grant monies. Favourable expenditure variance caused by late arrival of additional vehicle for SES. Issues in Month No reportable issues. Prospective Actions No actions arising.

43

Monthly Report of Co-ordinator Business Support Services ACTIVITY Business Support Services - Stores [EEO] Aim: To provide a stores and small plant hire service to operating branches. Level of Service Stores services are provided at Martyn St, Gordonvale and Stratford Works depots. Purchase, transportation and delivery of dangerous goods and fuel supplies. Provide small plant, construction equipment and other daily hire services to operating branches. Stores inventory is managed to increase supply availability and reduce stores holding costs. Stocktakes are undertaken on a rolling program. Officer Responsible: Co-ordinator Business Support Services


Develop performance indicators for stores services with client branches.

June 2002

b

Develop performance indicators for stores availability and holding cost.

June 2002

b


Maintain existing levels of service b Achieve operating initiatives b Maintain stocktake results within 97% of expectation. b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 46,083 1,500 44,583 N/M Expenditure 397,081 381,385 (15,696) (4)

Variance Report Revenue – incorrect recovery in ICP to be corrected in April. Journal for $44K to be processed. Expenditure – Budget adjustment to be made at the three quarterly review. Issues in Month No reportable issues. Prospective Actions No issues arising.

44

Monthly Report of Co-ordinator Business Support Services ACTIVITY Business Support Services - Administration [EEQ] Aim: To provide administrative and financial support to branches in the City Works & Services Division. Level of Service Administrative services provided to City Works & Services Division. Project accounting, cost control and financial support services provided to City Works & Services Division. Budgets prepared in accordance with budget preparation timetable. Monthly budget and operational plan performance reports prepared within required time limits. Officer Responsible: Co-ordinator Business Support Services


Develop performance indicators for administration support services with client branches.

June 2002

b

Enhance existing cost control systems for City Works & Services Division.

June 2002

b




Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 24,766 22,500 2,266 10 Expenditure 799,895 785,602 (14,293) (2)

Variance Report Higher levels of revenue received from RMPC. Three quarterly adjustment will realign expenditure and revenue. Issues in Month No reportable issues. Prospective Actions No actions arising.

45

Monthly Report of Manager Precincts & Facilities SUB PROGRAM Precincts & Facilities [EC] Outcome Statement To ensure Council’s precincts and facilities are managed and operated to provide a quality and positive experience for residents and visitors to Cairns. ACTIVITY Precincts & Facilities-General Administration [ECA] Aim: To provide guidance and direction to the Precincts & Facilities Branch, to ensure the delivery of

Operational Plan targets. Level of Service Attend to all administration requirements in an accurate and timely manner. Provide management and support for branch staff and operations. Officer Responsible: Manager Precincts & Facilities


Maintain existing levels of service b Operating Budget YTD

Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue (52,155) 499,290 (551,445) (110.4) Expenditure 824,170 819,809 (4,361) (0.5)

Variance Report Capital contribution scheduling out of sequence with budget. Issues in Month Prospective Actions

46

Monthly Report of Manager Precincts & Facilities ACTIVITY Botanic Reserves [ECC] Aim: To provide a range of display settings for botanic species of ornamental, economic, cultural and

conservation value for education, recreational and scientific purposes. Level of Service Flecker Botanic Gardens are open 7.30 am – 5.30 pm weekdays, 8.30 am – 5.30 pm weekends and public holidays. An estimated 200,000 persons visited the Flecker Botanic Gardens during 2000/01. The Botanical Gardens Information Centre is open Monday – Friday. The Centenary Lakes Reserve is available for use 24 hrs per day 365 days per year. Sugarworld Reserve is available for use 7.00 am – 6.30 pm daily and other times by prior arrangement. Entry to the Botanic Gardens and reserves is free of charge. Officer Responsible: Manager Precincts & Facilities


Review of Botanic Gardens Restaurant lease and operations.

Jan. 2002

b

Develop the Friends of the Gardens volunteer program to allow opening of the Botanical Gardens Information Centre on weekends and public holidays.

June 2002

b


Maintain existing levels of service b Increase Flecker Botanic Gardens visitations by 5%. b Achieve operating initiatives b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 21,113 15,750 5,363 34.1 Expenditure 773,944 771,909 (2,035) (0.3)

Variance Report Revenue exceeded expectations. Visitor Centre open at weekends improving income from merchandising. Issues in Month Prospective Actions

47

Monthly Report of Manager Precincts & Facilities ACTIVITY Conservation Parks [ECE] Aim: To provide management of Smithfield, Kamerunga, Mt Whitfield and Cairns Central Swamp

Conservation parks in partnership with Queensland Parks & Wildlife Service in accordance with the Nature Conservation Act.

Level of Service Maintain conservation parks to approved management plans within budget limits. Officer Responsible: Manager Precincts & Facilities


Implement Management Plans for Mt Whitfield Conservation Park and Cairns Central Swamp in conjunction with Queensland Parks & Wildlife Service.

June 2002

b

Encourage Queensland Parks & Wildlife Service to prepare new Management Plans for Smithfield and Kamerunga Conservation Parks.

June 2002

b




Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 0 0 0 N/M Expenditure 30,189 66,734 36,546 54.8

Variance Report Expenditure below expectations pending the preparation of Management Plans and seasonality of work. Issues in Month Prospective Actions

48

Monthly Report of Manager Precincts & Facilities ACTIVITY Natural Resource Management [ECG] Aim: To provide management and operational support for Council’s natural and cultural resource

responsibilities. Level of Service Provide pest management and control services within budget limits. Provide vegetation protection services within budget limits. Undertake regeneration of natural areas within budget limits. Provide management, improvement and maintenance of cultural heritage sites within budget limits. Provide support for Council’s Community Advisory groups Officer Responsible: Manager Precincts & Facilities


Review Pest Management Plan. April 2002 b Implement new crocodile Management Plan. Aug.2001 b




Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 78,964 158,046 (79,082) (50) Expenditure 374,895 386,096 11,201 2.9

Expenditure ($) Capital Initiatives Due date Budget ($) YTD Projected

Purchase boat for S E S crocodile management Dec 2001 20,000 TOTAL 20,000

Variance Report Grant scheduling out of sequence with budget. Materials and services budget below expectation due to seasonal nature of work. Issues in Month Prospective Actions

49

Monthly Report of Manager Precincts & Facilities ACTIVITY Caravan/Camping Grounds [ECI] Aim: To manage the contract operation of Council’s Caravan Parks and Camping Grounds. Level of Service Provide support for Council’s contract caretakers and site managers. Inspect caravan parks and camping grounds monthly with caretaker/manager for compliance with lease and licence conditions. Officer Responsible: Manager Precincts & Facilities


Review caravan parks and camping ground operations against new local laws and State legislation and report on status, with recommendations to General Manager.

March 2002

b




Actual ($) YTD

Budget ($) Var ($)

Var (%)


Variance Report Revenue at Palm Cove Camping Ground – income received in excess of expectations due to continued dry weather increasing length of season. Materials & Services expenditure lower than budget – pending outcome of Strategic Review. Issues in Month Prospective Actions

50

Monthly Report of Manager Precincts & Facilities ACTIVITY Parks & Reserves [ECK] Aim: To work in partnership with the community by assisting in providing an appropriate range of park

and recreation facilities and services. Level of Service Provide a planning and management service for parks and recreation, operation and development by working in partnership with the community. Officer Responsible: Manager Precincts & Facilities


Undertake monitoring of participation in sport and recreation programs and recommend actions to increase participation.

June 2002

b

Review Sport and Recreation Strategic Plan. June 2002

b

Undertake evaluation of Manoora Leisure Plan and develop exit plan.

June 2002

b




Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 794,146 1,882,510 (1,088,364) (57.8) Expenditure 477,430 567,603 90,173 15.9


Install soft fall to playgrounds Jun 2002 30,000 43,360 Upgrade ablution facilities to EPA request. Jun 2002 100,000 5,402 Replace park assets Jun 2002 45,000 43,052 TOTAL 175,000 91,814

Variance Report Capital contributions scheduling out of sequence with budget. Expenditure below budget partly due to project scheduling at Manoora. Planning Consultancy funding encumbrance and Financial Assistance programme not fully expended. Issues in Month Youth Facilities Plan under preparation for Manoora Community Renewal Area. Prospective Actions

51

Monthly Report of Manager Precincts & Facilities ACTIVITY Swimming Pools [ECM] Aim: To provide a range of aquatic facilities, which are affordable and meet the needs of the

community. Level of Service Swimming pools are provided at Babinda, Gordonvale, Edmonton, Edmonton (Sugarworld), Woree, North Cairns (Tobruk) and Smithfield. Edmonton, Woree, North Cairns and Smithfield complexes have heated pools. Management of all pool complexes is undertaken by contract. Swimming Pools operate generally from 6.00 am – 8.00 pm, 7 days per week. Babinda and Gordonvale pools close for the winter period. Swimming pools are inspected monthly for compliance with lease and licence conditions. Officer Responsible: Manager Precincts & Facilities


Review opportunities for operating cost savings for heated pools.

October 2001

b

Investigate and report on strategic needs of Edmonton community for aquatic facilities.

March 2002

b Review and report on compliance with workplace health and safety and environmental legislation for swimming pools.

March 2002

b




Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue (1,258,979) (1,261,057) 2,078 0.2 Expenditure 663,989 669,139 5,150 0.8

Variance Report Issues in Month Prospective Actions

52

Monthly Report of Manager Precincts & Facilities ACTIVITY Sport Facilities [ECO] Aim: To provide a range of and encourage use of quality and accessible sporting facilities. Level of Service Provide sporting facilities at Barlow Park, Fretwell Park and Marlin Coast Recreation Centre. Fretwell Park and Marlin Coast Recreation Centres are managed and operated by community groups. Facilities for which Council is responsible are maintained within budget limits. Officer Responsible: Manager Precincts & Facilities


Review lease and user arrangements of all facilities. June 2002

b

Prepare a needs analysis and marketing plan for Barlow Park.

June 2002

b




Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 0 1,125 (1,125) (100) Expenditure 113,294 158,431 45,137 28.5


Construct new Synthetic Athletics track at Barlow Park.

Dec 2001 1,600,000

Construct drainage and ancillary works at Barlow Park.

Dec 2001 500,000

TOTAL 2,100,000 1,808,705 Variance Report No revenue generation and lower expenditure due to closure of Barlow Park for refurbishment. Issues in Month Prospective Actions

53

Monthly Report of Manager Precincts & Facilities ACTIVITY Recreation Facilities [ECQ] Aim: To provide a range of and encourage use of quality and accessible recreation facilities Level of Service Beach bathing facilities are provided at Bramston Beach, Machans Beach, Holloway’s Beach, Yorkeys Knob, Trinity Beach, Clifton Beach, Kewarra Beach, Palm Cove and Ellis Beach. Stinger nets operated at all beaches for the stinger season, approx November – May. Lifeguard services provided at all beaches under contract. Beach recreation facilities maintained within budget limits. Officer Responsible: Manager Precincts & Facilities


Investigate and report on consolidation and upgrade of children’s play areas.

April 2002

b

Review and report on the provision of lifeguards and stinger resistant enclosures, beach safety contract services and facilities.

June 2002

b




Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 49,667 45,900 3,767 8.2 Expenditure 496,910 525,450 28,540 5.4


Construct Fogarty Park improvements Jun.2002 300,000 31,003 TOTAL 300,000 31,003

Variance Report Revenue variance due to scheduling of operating grants and subsidies. Some contingency in Beach Services budget to allow for longer season. Issues in Month Prospective Actions

54

Monthly Report of Manager Precincts & Facilities ACTIVITY Off Street Parking [ECS] Aim: To provide affordable, and secure off street parking facilities. Level of Service 354 covered bays provided in the Lake St Parking Station 60 % average usage of Lake St Parking Station in 2000/01 672 off street bays provided in Graft’n’Arts, Grafton St and the Pier car parks. 100% average usage of Graft’n’Arts and the Pier car parks 70% average use of Grafton St car park. Parking fees for off-street car parking is $0.40 per hour. Officer Responsible: Manager Precincts & Facilities


Develop implementation plan for CBD Parking Sub-Strategy.

Dec.2001 b

Review local law for CBD Parking Sub-Strategy. Dec.2001 b


Maintain existing levels of service b Achieve operating initiatives b Increase the use of off street parking facilities by 20% during 2001 / 02 b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 134,568 141,450 (6,882) (4.9) Expenditure 206,151 222,957 16,806 7.5

Variance Report Expenditure below budget but required to implement charges for Local Laws signage changes currently shown as encumbrances. Issues in Month Prospective Actions

55

Monthly Report of Manager Precincts & Facilities ACTIVITY Regulated Parking [ECU] Aim: To provide and regulate on-street parking that best serves the community as a whole. Level of Service 1269 metered and 2731 unmetered parking bays provided in the central business district. Parking meters operate from 9.00 am – 5.00 pm Monday to Friday and 8.30 am – 11.30 pm Saturday. Officer Responsible: Manager Precincts & Facilities


Develop implementation plan for CBD Parking Sub-Strategy.

Dec. 2001

b

Review local law for CBD Parking Sub-Strategy. Dec. 2001

b


Maintain existing levels of service b Achieve operating initiatives b Increase the use of on street parking facilities by 20% during 2001/02 b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 1,183,133 1,257,750 (74,617) (5.9) Expenditure 612,913 665,086 52,173 7.8

Variance Report Fees and charges below expectations – budget assumed increased fines and penalties. Legal enforcement costs reduced due to SPER. Issues in Month Prospective Actions

56

Monthly Report of Manager Precincts & Facilities ACTIVITY City Place [ECW] Aim: To provide a sense of place in the central business district that provides entertainment, education

and relaxation in a safe and comfortable setting. Level of Service Free public entertainment is provided in City Place from Monday - Saturday. Public safety and services are provided in the CBD by security personnel on contract. City Place will be redeveloped during the year. Officer Responsible: Manager Precincts & Facilities


Manage the needs of City Place stakeholders during the redevelopment period.

b

Undertake marketing and promotion of City Place after re-opening to restore use and patronage of City Place.

b

Develop performance indicators for public safety in City Place and the CBD.

b


Restore existing levels of service once City Place redevelopment is complete. b Increase use and participation in City Place activities after redevelopment. b Achieve operating initiatives b


Actual ($) YTD

Budget ($) Var ($)

Var (%)



Renew electrical system in School of Arts Building

Jun 2002 100,000 7,210

TOTAL 100,000 7,210 Variance Report Issues in Month City Place now incorporates security function from Community Development. Prospective Actions

57

Monthly Report of Manager Precincts & Facilities ACTIVITY Cemeteries [EGC] Aim: To provide an adequate supply of burial plots for the City. Level of Service Cemeteries are provided at Babinda, Gordonvale, White Rock and Cairns. 100% of burial plots are prepared to time as requested. 100% of requests for advice responded to within 2 working days of receipt. Officer Responsible: Manager Precincts & Facilities


Develop columbarium walls to extend life of cemeteries. Jun.2002 b Assist in development of Cemetery Strategic Plan. Jun.2002 b


Maintain existing service levels. b Achieve operating initiatives b


Actual ($) YTD

Budget ($) Var ($)

Var (%)


Variance Report Revenue budget affected by Community Service obligations. Issues in Month Prospective Actions

58

Monthly Report of Manager Precincts & Facilities FUNCTION Community Centres Aim: To support the provision of low cost community facilities in Cairns. Level of Service Officer Responsible: Manager Precincts & Facilities PLEASE NOTE: New Function to Precincts & Facilities – previously part of Community Housing & Facilities Activity from Community Development (City Development).


Complete agreement with incorporated community groups to take over management of community halls

August 2001

b


Maintain existing service levels. b Achieve operating initiatives b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 3,281 589 2,692 457 Expenditure 15,689 21,818 6,129 28

Variance Report Minor underspend in materials and services due to lag in encumbrances registered. Issues in Month Function taken over by Precincts and Facilities from 04/02/01. Prospective Actions

59

Monthly Report of Manager Project Services SUB PROGRAM Project Services [EI] Outcome Statement To ensure that Council’s approved Capital Works program for roads, drainage and associated works is delivered on time and to budget. ACTIVITY Project Services [EIA] Aim: To plan, manage and delivery the annual approved Capital Works program for roads, drainage

and associated works and to investigate resident and other work requests, report on solutions and recommend projects for inclusion in capital works listings.

Level of Service Capital works projects are delivered within the budget year. Investigations and reports are completed for requests for new, replacement/renewal or modification of existing infrastructure. Officer Responsible: Manager Project Services


Develop plan to implement a consistent project management system for capital works.

Dec. 2001

(draft complete) b

On target Performance Targets

Yes No Deliver 90% of the capital works program within a budget tolerance of +/- 10% by June 2002. b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 217,467 177,750 39,717 22 Expenditure 507,311 620,955 113,644 18

Expenditure ($) Capital Initiatives Due date Budget

($) YTD Projected Preconstruction works for capital projects June 2002 100,000 7,107 100,000 TOTAL 100,000 7,107 100,000

Variance Report The revenue variance has dropped 8% from 30% in February to 22% in March. A similar trend is evident in expenditure although the variance is only 3% having reduced to 18% in March from 21% in February. Issues in Month Capital initiatives need to be defined by Strategic Planning for scoping and preliminary design to proceed. Prospective Actions At the 9 monthly review expenditure against budget will be checked to verify whether any funds are available for reallocation.

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Monthly Report of Manager Cairns Works SUB PROGRAM Cairns Works [MA] Outcome Statement To ensure that Council’s transport, drainage and open space infrastructure function is to the general satisfaction of the community. ACTIVITY Administration [MAA] Aim: To provide efficient and effective direction to the Branch to ensure the Operational Plan targets

are met. Level of Service Action all administrative tasks in a responsible and timely manner. Officer Responsible: Manager Cairns Works


Meet budget and maintain existing levels of service. b b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 1,324,732 1,310,388 14,344 1.1 Expenditure 2,649,884 2,253,403 (396,481) (17.6)

Variance Report Expenditure – budgeted expenditure exceeded due to incorrect coding of works & purchase orders to this account. Issues in Month Prospective Actions

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Monthly Report of Manager Cairns Works ACTIVITY Cleansing [EGA] Aim: To provide a street litter and toilet cleansing service to the community. Level of Service Street litter bins are located in tactical locations throughout the City. Public toilets are provided in 82 locations. Officer Responsible: Manager Cairns Works


Investigate methods to reduce the hazards from discarded hypodermic needles.

Dec. 2001

b

Introduce sharps containers in selected toilet cubicles. b


Maintain existing levels of service b Achieve operating initiatives b Service 100% of street litter bins daily. b Service 100% of street litter bins within 5 hours of receipt of a complaint. b Service 100% of public toilets daily. b Service 100% of public toilets within 5 hours of receipt of a complaint b Service 100% of sharps containers weekly. b Service 100% of sharps containers within 5 hours of receipt of a complaint. b


Actual ($) YTD

Budget ($) Var ($)

Var (%)


Variance Report Actual revenue slightly behind forecast. Investigation required. Issues in Month Prospective Actions

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Monthly Report of Manager Cairns Works ACTIVITY Road Infrastructure [MAC] Aim: To provide a safe road network with high levels of user satisfaction. Level of Service 750 km of sealed roads, 260 km of AC roads and 100 km of gravelled roads. All potholes filled within 7 days. Shoulder drop off not to exceed 100m. Road furniture kept fit for service. Officer Responsible: Manager Cairns Works


Increase in programmed maintenance. Jun.2002 b Introduce planned maintenance system for Council’s road network.

Jun.2002 b


Provide stated level of service. b Achieve operating initiatives b Meet budget. b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 6,450,176 4,630,831 1,819,345 39.3 Expenditure 7,961,621 7,181,316 (780,305) (10.9)

Variance Report The over expenditure in Road Infrastructure is more than balanced by the increase in expenditure. Both figures will be reviewed. Issues in Month Prospective Actions

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Monthly Report of Manager Cairns Works ACTIVITY Bridges Infrastructure [MAE] Aim: To provide a bridge maintenance program to maintain structural capacity of Council’s timber and

concrete bridges. Level of Service Programmed maintenance of timber and concrete bridges 100% of bridges capable of carrying legal loads. Officer Responsible: Manager Cairns Works


Enter into Performance Contract with RTCS. Jun.2002 b


Meet budget b Achieve operating initiatives b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 0 314,530 (314,530) (100) Expenditure 339,442 398,622 59,180 14.8


Renew bridge over Stony Creek on Mt Peter Road.

Jun 2002 487,888 18,000 300,000

Complete 25% of renewal of bridge over Grays Creek on Mt Peter Road.

Jun 2002 456,779 15,000 30,000

TOTAL 944,667 33,000 330,000 Variance Report Expenditure – Expenditure has increased due to completion of repair work by Department of Main Roads. Revenue – Investigation required into large increase in budgeted revenue. Issues in Month Prospective Actions

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Monthly Report of Manager Cairns Works ACTIVITY Footpaths/ Bicycleways Infrastructure [MAG] Aim: To provide a safe footpath/bicycle network for users. Level of Service Potholes filled within 7 days. Officer Responsible: Manager Cairns Works


Increased programmed maintenance for the footpaths and bicycle ways.

Jun.2002 b


Maintain existing levels of service b Achieve operating initiatives b 5% reduction in claims for damages. b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 143,116 19,070 124,046 650.5 Expenditure 497,168 512,536 15,368 3


New Cycle-way projects Jun 2002 150,000 3,000 150,000 Construct footpaths in residential areas to be determined.

Jun 2002 150,000 9,000 150,000

TOTAL 300,000 12,000 300,000 Variance Report Revenue to be reviewed. Expenditure within tolerance. Issues in Month Prospective Actions

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Monthly Report of Manager Cairns Works ACTIVITY Street Sweeping [MAI] Aim: To provide clean streets and kerb and channels where shoulders are sealed. Level of Service Streets in the central business district are swept daily. Streets in urban areas are swept four times per year on average. Officer Responsible: Manager Cairns Works

On target Operating Initiatives Due date

Complete Yes No

Maintain existing levels of service. b


Achieve operating initiatives b Meeting budget b


Actual ($) YTD

Budget ($) Var ($)

Var (%)


Variance Report Expenditure below budget. Increased sweeping occurring in the Southern Precinct. Issues in Month Prospective Actions

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Monthly Report of Manager Cairns Works ACTIVITY Drainage Infrastructure [MAK] Aim: To provide a drainage network that operates at its design capacity. Level of Service Clean 100% of lined open drains once a year. Clean 100% of both sides of unlined open drains over a 6 year period. Officer Responsible: Manager Cairns Works


Increase programmed maintenance Jun.2002 b


Meet budget b Achieve operating initiatives b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 319,533 294,993 24,540 8.3 Expenditure 3,830,886 4,350,313 519,427 11.9

Variance Report Actual expenditure below budgeted expenditure. Planing work has been commenced in preparation for the annual drain cleaning program. Will commence once State Government permit approvals obtained. Issues in Month Prospective Actions

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Monthly Report of Manager Cairns Works ACTIVITY Kerb & Channel Infrastructure [MAM] Aim: To provide a clean and functional drainage network of kerb and channels. Level of Service 1040 km of kerb and channels. 100% of kerb and channels flatter than 0.5% cleaned once a year. Officer Responsible: Manager Cairns Works


Increased programmed maintenance Jun.2002 b


Achieve level of service and operating initiatives. b Meet budget. b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 0 0 0 N/M Expenditure 1,014,871 1,002,528 (12,343) (1.2)

Variance Report No significant variance. Issues in Month Prospective Actions

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Monthly Report of Manager Cairns Works ACTIVITY Parks Infrastructure [MAO] Aim: To provide public open space that encourages public use. Level of Service As per the draft Service Level Agreement to the limit of the budget. Officer Responsible: Manager Cairns Works


Complete Yes No

Maximising use of resources b


Meet budget. b Achieve level of service and operating initiatives. b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 916,243 866,250 49,993 5.8 Expenditure 5,416,898 4,967,531 (449,367) (9)

Variance Report Actual expenditure higher than budgeted expenditure. Review will be conducted. Issues in Month Prospective Actions

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Monthly Report of Manager Cairns Works ACTIVITY Foreshore Infrastructure [MAQ] Aim: To provide usable and clean foreshores. Level of Service Foreshore maintained in clean condition. Officer Responsible: Manager Cairns Works


Complete Yes No

Mechanical beach cleaning b


Meet budget b Reduction in complaints


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 1,149,634 1,200,000 (50,366) (4.2) Expenditure 289,318 271,252 (18,066) (6.7)

Variance Report No significant variation. Issues in Month Prospective Actions

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Monthly Report of Manager Cairns Works ACTIVITY Natural Disaster Response [MAS] Aim: To provide timely reports of and repairs to damage. Level of Service Resources are sourced and managed in response to a natural disaster. Response costs in excess of $358,000 are generally funded by Federal Natural Disaster Relief Funds. Officer Responsible: Manager Cairns Works


Meet budget and program. b Maintain existing levels of service b


Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 167,094 596,322 (429,228) (72) Expenditure 0 822,750 822,750 100

Variance Report Revenue – low due to reduced level of work performed, which has reduced claims. Expenditure – Lake Morris Road has recently gone to tender. Issues in Month Prospective Actions

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Monthly Report of Manager Cairns Works ACTIVITY Road Maintenance Performance Contract [MAT] Aim: To provide road maintenance services on contract to Main Roads Queensland. Level of Service 100% of works undertaken in accordance with Road Maintenance Performance Contract with Main Roads Queensland. Officer Responsible: Manager Cairns Works


Complete Yes No

Achieve 6% return on turnover. b


Maintain existing level of service b b


Actual ($) YTD

Budget ($) Var ($)

Var (%)


Variance Report The RMPC is on target with actual revenue exceeding actual expenditure. More work has been completed for Main Roads than originally forecast. Issues in Month Prospective Actions

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Monthly Report of Manager Cairns Works ACTIVITY Street Lighting [MAU] Aim: To fulfil Council’s responsibilities for street lighting. Level of Service Street lighting services are provided by Ergon Energy. Officer Responsible: Manager Cairns Works


Develop levels of service and performance indicators. June 2002

b




Actual ($) YTD

Budget ($) Var ($)

Var (%)


Variance Report No significant variation. Issues in Month Prospective Actions

79

Monthly Report of Manager Cairns Works ACTIVITY Private Works [MAW] Aim: To undertake private works as a cost recovery initiative. Level of Service Private works are undertaken in response to requests. Officer Responsible: Manager Cairns Works


Review private works costing system. Dec 2001

b


Achieve 10% return on turnover b Operating Budget YTD

Actual ($) YTD

Budget ($) Var ($)

Var (%)


Variance Report Finance Accounts Receivable are investigating revenue being incorrectly journalled. Issues in Month Prospective Actions

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Monthly Report of Manager Cairns Works ACTIVITY Works [MAY] Aim: To provide cost centres for internal cost recovery for works activities. Level of Service Staff wages are charged to home cost centres and recharged against operating activities, leaving a balanced budget. Officer Responsible: Manager Cairns Works


All costs recovered against operating activities b Operating Budget YTD

Actual ($) YTD

Budget ($) Var ($)

Var (%)

Revenue 2,288,705 2,528,168 (239,463) (9.5) Expenditure 2,597,878 2,724,800 126,922 4.7

Variance Report Reduction in expenditure reflected in reduction in revenue. Variance will be investigated. Issues in Month Prospective Actions

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ADDITIONAL INFORMATION REGARDING THE ACTIVITIES OF THE CAIRNS WORKS BRANCH FOR THE MONTH OF MARCH 2002: Following, for the information of Council, is the March Works Report from the Cairns Works branch. This report addresses issues of staffing levels, budget performance and significant activities or initiatives within the Branch. STAFF ISSUES: Staff Establishment – as at 31 March, 2002.

Central Maintenance

Construction Stratford Maintenance

Gordonvale Maintenance

Babinda Maintenance

Approved Level

100

32

45

29

9

Permanent 82 27 43 28 7 Temps in Perm posn/Temps filling above structure

17 4 3 5 2

Leave/Rehab 1 1 3 Vacancy 8 4 2 1 Total

99

31

46

33

9

MAINTENANCE SECTION: The major works completed for each maintenance district are detailed below:- NORTHERN DISTRICT: In addition to routine maintenance of road, drainage and parks infrastructure, the following works were undertaken in the District: Parks: • Tamarind tree plantings at Holloways and Machans Beach. • Mulched Red Peak Estate mounds. • Coconut denutting – Clifton Beach. • Herbiciding – Trinity Beach, Highway mounds, Kewarra Beach, Palm Cove, Clifton Beach,

Smithfield. Palm Cove • Remove old landscaping at Pete’s place. Kewarra Beach • Repaired footpath on Cook Highway. • Major pavement repairs at Starling Street.

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Trinity Beach • Completed Jamieson Street drain. • Constructed sub-soil drainage and overlay at Lae Street. • Shoulder Sealing Bougainvillea, Jacaranda and Wistaria Street. • Major repairs on carpark Lions Park. Trinity Park • Isolated access along Park entrance behind Debbie Street. Smithfield • Constructed safety fence near Police Station. Yorkeys Knob • Commenced cleaning stormwater line Derby Street. Holloways Beach • Constructed Geo Tubes for Beach erosion. • Constructed new stormwater pit Hibiscus Lane. Clifton Beach • Repaired concrete footpath on Cook Highway. Lake Placid / Caravonica • Removed slips from Barron Gorge Road. Kamerunga • Completed gabion works at Majestic Street drain. Redlynch • Constructed gabion baskets along Harvey Road. Sweeping • Yorkeys Knob, Palm Cove, Smithfield, Trinity Park. Miscellaneous Works • Constructed seating walls at Pete’s place. • Prepared Redlynch Intake Road islands for turfing.

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CENTRAL DISTRICT: In addition to routine maintenance of road, drainage and parks infrastructure, the following works were undertaken in the Central District: CBD Regular Maintenance Program • Soft fall construction at the Endeavour Funship. • Soft fall repairs at Peace Park. • Mulching program at Peace Park. Landscape Maintenance Crews • Bunda Street – pruned, hedged, mulched. • McCoombe Street – pruned, hedged, mulched and repairs (car through hedge). • Alfred Street – prune acalypha’s on roadside for visibility; hedge median strips for visibility. • Kingsford and Swallow roundabout – prune and mulch. Tree Investigations • 90 complaints completed. • Coconut denutting – CBD, Esplanade South, Esplanade North. Tree Maintenance • Removals - 100. • Stumps - 53. Irrigation / Plumbers • Completed call outs and responded to specific requests. • Re-active complaints. • Maintenance run at Civic Theatre. • Completed Works Orders. • Maintenance run on Precinct 2 Parks. Maintenance • 65 requests – 53 completed. • Drainage grates installed in kerb and channeling outside Cairns International Hotel – Lake

Street. • Various medium island repairs (17). • Planter box repairs (4). • Various paving repair work (7). • Flood gate cleaning and checking. • Pipe outlet sand removal. • Traffic island repair – Balaclava / Gordon Street roundabout. • Kerb and channeling repairs – 65m in length. • Pipe outlet – Pomona Street – cleaned.

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Painters • Repaint Esplanade traffic islands. • Repaint exterior window and doors Regional Art Gallery. • Repaint Chambers renovations. • Repaint various parks furniture and play equipment. • Repaint interior Police Beat building. Linemarkers • Linemarking maintenance, Main Road – Sheridan and Anderson Road. • Linemarking maintenance – Freshwater, Stratford, Aeroglen, North Cairns. • Various Linemarking jobs for Project Services. • Linemark Bentley Park school carpark – construction job. Sign Maintenance / Sign Writing • Main Road’s maintenance. • Programmed road sign replacement. • Various signs for Project Services. • Guardrail maintenance program undertaken. • Install signs for Bentley Park school carpark – construction job. • Manufacture regulated parking sign various areas. • Manufacture signs for Bentley Park school carpark – construction job. Toilets / Litter • Street litter collection; toilet cleaning. • Various dead animal and syringe removals. • Installation and maintenance of street litter bins. Mowing • Mowing in all areas in central. Herbiciding • Mulgrave Road and Reservoir Road (RMPC). • Streetscape general. Sweeping • Night sweeping of central business district. • Stratford, Aeroglen, Freshwater, Manunda, Manoora, Earlville.

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SOUTHERN DISTRICT: In addition to routine maintenance to road, drainage and parks infrastructure, the following works were undertaken in the Southern District by Gordonvale and Babinda depots for the month of March, 2002: Gordonvale General: • Gillies Highway slashed from roundabout to Blackwell charged against Council. • Papacek’s Access flood damage – causeway at Fig Tree. • Thompson Road boat ramp – completed line marking. • Armstrong Street Edmonton – repairs to Traffic Island. • Hill Road – cleaned out water tables at QGR crossing. • Goldsborough Road – sealed dig outs with Jetpatcher. • Stokes Street, Edmonton – cleaned spoon drain in property easements. • Gordonvale Township – repairs to kerb and channelling. • Re-line marked and chevrons Roberts Road, Timberlea, Centenary Heights and Edmonton. • Dempsey Street, O’Byrne Street – widening of turnout. • Griffin Street, Gordonvale – cleaned earth drain. • Cannon Street – repaired footpath and vehicle crossings. • Edmonton area east – repair and replaced guideposts. • Roberts Road – repairs to traffic island near Bruce Highway. • Aloomba townships – relocate speed limit signs Moller Road. • Harris Road – cut down shoulders and cleaned out water table. • Vianen Close – excavated and poured footpath in park. • Side arm mower – Isabella Estate, Edmonton, Plantation Estate, Mt Peter Road, Hussey Road, Maitland Road, Goldsborough Road, Giffin road drain. • Slashing – drainage Gordonvale, Goldsborough Road, Little Mulgrave Road, Aloomba

South. Parks: • General parks and streetscapes maintenance. Gordonvale, Edmonton, Centenary Estate,

White Rock and Forest Gardens. • Aloomba Township, Smithy Holes Park and Meerawa mowed and whippersnipped. • Edmonton Mowers to mow Sugarworld - 1 service per fortnight. • Slashers - general maintenance rural roadsides. Aloomba, Gordonvale, Edmonton,

Centenary Estate and White Rock. • Parks Construction. Reconstruction of soft fall surrounds at Homestead Park Forest

Gardens. Crew also on complaints, tree removal and various garden beds for easier maintenance on easement Forest Gardens using backhoe.

• Foreman Parks went on inspection of Parks, Streetscapes, Parks equipment and contractor’s with Gary Barnes and two councilors from Mareeba Shire Council.

Street Sweeping: • Regular sweeping of Gordonvale Township. • Sugar World and surrounds. • Road sweeper commenced programmed sweeping at Kambara Street, White Rock on and

got to Ravizza Drive.

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Babinda Week 1: Works – Stage 1 Babinda Cemetery. Wet weather 2 days - General sign cleaning and patching. Cart and place gravel on flood damage and complaints. Parks – General maintenance and roller mowing. Week 2: Works – Stage 1 Babinda Cemetery Bramston Beach Road – cleaned drainage. Clean table drains Stager Road. Replacing old signs and Jetpatcher general road maintenance. Remove white goods, tyres and vegetation to Gordonvale Transfer Station. Tractor slashing rural roads. Parks – General maintenance and roller mowing. Week 3: Works – Stage 1 Babinda Cemetery. Repair scour and extend pipe and rock protection. Biggs Road Golden Hole and concrete grouting. Pipe heads Woopen Creek Road. Tractor slashing rural roads. Wet days x 2. Parks – General maintenance. Repair handrail hit by bus Main Street Babinda. Contractor repairs to Jetty Deeral. Week 4: Works – Wet weather on and off all week. Babinda Cemetery on and off. Roper Road gravel road maintenance. Bitumen patching. Remove vegetation and white goods and tyres from Babinda To Gordonvale. Cart gravel for Matthews Road. Parks – General maintenance and park furniture inspection and maintenance. CONSTRUCTION SECTION: The following jobs were completed/commenced/under construction during the month of March, 2002.

PROJECT STATUS EXPECTED

COMPLETION BUDGET Bentley College Carpark and Bus Area Completed On Budget Boom Gate Works Lake Street Carpark Under construction April 2002 Concrete lined drain repairs Boland Street drain To commence April May 2002 Concrete lined drain repairs Brown Street drain Under construction April 2002 Concrete lined drain repairs Chinaman Creek drain To commence May June 2002 Pavement stabilising – Aumuller Street - Tingara Street To commence April April 2002 Pavement stabilising – Buchan Street. Kenny – Portsmith To commence April April 2002 Pavement stabilising – Cook Street, Draper Street, Aumuller Street To commence April April 2002

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PROJECT STATUS EXPECTED

COMPLETION BUDGET Pavement stabilising – Jensen Street To commence April April 2002 Pavement stabilising – The Esplanade Shields – Aplin To commence April April 2002 Portsmith Landfill Extension to Bund Height To commence April May 2002 Drainage Improvements Heavey Crescent cnr Nolan Street Completed On Budget Drainage Improvements Moody Cnr Hayward Street Completed On Budget Toilet block Trinity Beach To commence April April 2002 Babinda Cemetery Car Park Under construction April 2002 Birch Street culvert replacements Completed On Budget Marlin Coast Entry Statements Under construction May 2002 Maintenance to creek Stratford Bowls Completed On Budget TIDS Footpath McLaughlin Road Completed On Budget Kambara Street reversing apron works Completed On Budget Shield Street Drainage improvement (Brick drain) Under construction April 2002 Subsoil Drain McIlwraith Street Under construction April 2002 Subsoil Drain McManus Street Completed On Budget Subsoil Drain Lae Street Under construction April 2002 Subsoil Drain Madang Street Under construction April 2002 Industrial Driveway Grafton Street next to #27 To commence April April 2002 Babinda Landfill Sediment traps Under construction April 2002 Footpaths outside St Mary College Anderson Road Under construction April 2002 Footpaths – Keeble Street Moody to Koch Street Under construction April 2002 Footpaths – Rigg Street fronting Woree High School Under construction April 2002 Footpaths – Roberts Road, between Hardy and Kangaroo Under construction April 2002 Footpaths – Vianen Close Park Completed Footpaths – Norman Street Cannon to Gordon Street Under construction April 2002 Footpaths – Balaclava Road various sections Under construction April 2002 (D) = Drainage Works (R) = Roadworks (K) = Kerb & Channel & Median & Islands (T) = Traffic Lights

88

ROAD MAINTENANCE PERFORMANCE CONTRACT (RMPC) REPORT FROM RESOURCE CO-ORDINATOR: Overview Work for this period has been in the majority associated with standard routine activities. The exception being the vegetation works on Brinsmead/Kamerunga Road. This work consists of trimming vegetation, turfing of areas to allow visibility, mulching of medians, other works to be advised. Staffing Main Roads have appointed a new area engineer for the contract: Ian McNicol (Consulting). Cairns City are trialling the use of an assistant to help in RMPC and associated works. RMPC Major Dollar Activities as follows: 16900 Other Bituminous Surface Works $23,468 This consisted mainly of pavement repair oversealing cracked and tired pavement with Jet Patcher as a preventative repair. Areas treated in this fashion have handled the wet season with no requirement to patch potholes. 12300 Surface Strip Treatment of Cracks $41,258 Overbanding of pavement cracks with hot rubberised bitumen. The program to date has covered all the worst areas. Cracking of open grade asphalt on Alfred Street in the vicinity of Raintrees Shopping Centre will be treated with an alternate procedure yet to be determined by Main Roads. 25100 Light Shoulder Grading $26,333 Preparation work for reseals: • 40100 Tractor Slashing Rural $19,995 • 40200 Tractor Slashing Urban $20,942 • 40300 Tractor Slashing Boom Mower $17,251 • 40201 Tractor Slashing (Prorated Scheduled Roads) $26,250 42900 Other Roadside Work $15,943 Work requested by Main Roads consisting of the repair/refurbishment of pedestrian crossing intersection Mulgrave Road/Severin Street. 73100 Remark Road Markings Annual program of linemarking involving the repaint of all intersection markings.

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41100 Maintain Landscaped Areas This activity is to cover works associated with Brinsmead/Kamerunga Road. Present Expenditure is low but $100,000 will be spent. Initially funded from reallocations within the RMPC, Main Roads will refund this amount at the end of the fiscal year. Finance Claims to the end of February have been submitted. March Claim to go within the week. Claimable amount to end of March $311,000 Expenditure to end of March $294,000 Contract Remaining $478,000 Other Works for Main Roads Boggy Creek - Completed and claimed $17,000. Yarrabah Road NDRA Pavement Repairs - Completed and claimed $24,000. Brinsmead Road NDRA Gabion Work at Slip Site – Completed and claimed $68,000. Yarrabah Road Widening Work Chainages 25 to 28 – Completed and claimed $125,000. Safety Ongoing issues with signage are being addressed with training.

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CAIRNS WORKS COMMITEE

24 APRIL 2002

9 MOODY CREEK DRAINAGE UPGRADE – COCHRANE STREET TO ALFRED STREET Elizabeth Munzenberger: 1/58/10-01: #423661


INTRODUCTION: This report has been prepared to provide Council with an update on the Moody Creek drainage situation.

BACKGROUND: Moody Creek, upstream from Cochrane Street has been lined in the past. The section of Moody Creek immediately downstream from Cochrane Street is now being investigated. Council officers are now considering channel improvement options to upgrade this section of Moody Creek. Survey and hydraulic analysis have been completed and a geotechnical investigation has also been undertaken.

COMMENT: Council’s consultants have undertaken investigations into channel improvement options and provided advice regarding the preliminary channel geometry. Council officers have discussed upgrading options with representatives from the relevant authorities on a number of occasions. Council officers met with representatives from the relevant authorities prior to any concept plans being developed. A number of concept plans were developed based on the advice received from the consultants and the relevant authorities. The concepts show composite treatments including concrete, rock gabions, rock mattresses and natural drain bed. The concepts also incorporated a mangrove zone along one side of the drain. These concepts were used in the workshops and are attached. A number of workshops were then held on 18 March 2002 with a range of stakeholders. Following the workshops, the Queensland Fisheries Service provided comments on a number of concept plans. The comments received from QFS will be considered as part of the concept development process.

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Final concepts will be developed for feedback sessions taking all issues into consideration. This will be available at the end of April.

CONSIDERATIONS: Statutory: It is anticipated that the following legislative permits may be required to carry out the improvement works in the creek: • Marine Plant Permit (Queensland Fisheries Service) to allow the removal of

mangroves so that the creek can be widened. • Approval to build Waterway Barrier Works (Queensland Fisheries Service) to

allow temporary barriers to be installed in the creek so that works can occur with minimal interruptions as the creek is tidal at this point.

• Dredging (Environmental Protection Agency) to allow the removal of more than 50m3 of material from the creek.

• Section 86 of the Harbours Act (Environmental Protection Agency) to allow works to occur on tidal land.

The permit approval process cannot commence until the detailed design drawings have been finalised. Financial: Council previously approved $15,000 for the survey and design associated with hard lining this reach of Moody Creek. Funding for Stage 1 in the 2001/2002 budget is $275,000. The estimated cost for the upgrading works may vary significantly dependant on the extent and type of works. Additional costs may also be incurred if acid sulphate soils are encountered at this site. Social: Property damage has occurred and access has been restricted in this area during previous storm events.

CONSULTATION: In addition to State Government Agencies, consultation has occurred with the relevant Divisional Councillor, the Resident Action Group, the Queensland Seafood Industry Association and the Traditional Owners.

CONCLUSION: Council is considering a number of upgrading options for Moody Creek between Cochrane Street and Alfred Street. Options are being developed in consultation with the relevant authorities and interested parties.

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ATTACHMENTS: 1. Concept Plan – Option A 2. Concept Plan – Option B 3. Concept Plan – Option C 4. Concept Plan - Maintenance 5. Public Consultation Report, Moody Creek Treatment, Stakeholder Meetings – 18

March 2002. Mr George Pegoraro Acting Manager Project Services Mr John Hawkes General Manager City Works & Services

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24 APRIL 2002

10 FOGARTY PARK PROJECT UPDATE Ben Milligan : MC: 8/26/12-02 #423644

RECOMMENDATION: It is recommended that:- (a) A concept arrangement of Fogarty Park area be adopted to allow

documentation and public information. (b) Basic performance facilities be adopted to enable design and documentation

to commence and feedback sessions to occur with users.

INTRODUCTION: This report proposes to update Council on activities that have occurred recently on the Fogarty Park Upgrade.

COMMENT: Fogarty Park Performance Facility The performance facility has been positioned to minimise the impact on surrounding commercial hotels, whilst maximising the area of useable space within Fogarty Park. It is anticipated the basic performance facility will provide the following.

• Stage area of approximately 65m² • Storage areas • Stepped seating area for about 100 persons (mostly under cover) • Stage Height about 1.0m • Roof area of approximately 300m² • Disabled access ramp

Audio and lighting equipment will not be provided in the current scope of works and will need to be imported for major events. A confirmation of estimates of construction costs for the revised facility layout is expected shortly. A copy of plan of the revised facility is attached. ARUP acoustics have recently completed an acoustics report of the site and related this to EPA regulations. The following conclusions were made:

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• Due to relatively high background noise levels and the close proximity of commercial hotels, the scope for an outdoor performance venue is limited.

• The outdoor performance venue could accommodate minor events of similar scale to City Place at a Fogarty Park venue.

• Events that are expected to exceed the scale of minor performances currently held at City Place, will need to be monitored by Council.

• Noise dispensations may be negotiated with EPA for large scale special events,

but frequency of events is likely to be restricted and would require general support from the adjacent businesses.

Discussions with EPA will now occur. Fogarty Park Surrounds Concept plans for the reconfigured park area are attached for information. Consultants have been requested to keep the ground surface as flat as possible to cater for large audience events to facilitate viewing. The current layout caters for stalls to be positioned adjacent to pathways within Fogarty Park.

CONSIDERATIONS: Statutory: Works need to be undertaken in accordance with the State Government Grant agreement for the performance facility.

CONSULTATION: The Users, Divisional Councillor, Esplanade Project Group, and Precincts & Facilities Branch have been consulted during development of concepts. Internal consultation has also occurred with key members of Precincts and Facilities branch. Further consultation will occur with stakeholders once concepts have been adopted.

CONCLUSION: This report outlines the status of works currently proposed for the Fogarty Park performance facility and Area Upgrade. Conformation that the current arrangements are acceptable is required, to enable design and documentation to be commence. George Pegoraro John Hawkes Manager Project Services General Manager City Works and Services

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24 APRIL 2002

11 DIVISION 10 EMERGENT WORKS FUNDING: STREET SIGNS AND GRANITE SEAT– O’SHEA ESPLANADE, MACHANS BEACH & PATHWAY – JALARRA PARK, STRATFORD Adam Wright: 8/24/5-02 #427277

RECOMMENDATION: It is recommended that Council approve expenditure on the following works with funding from the Division 10 Emergent Works Allocation: 1. $1,500 for the provision of a stainless steel street sign to replace existing

signage on O’Shea Esplanade, Machans Beach to be incorporated in the integrated artworks.

2. $2,000 for the provision of a granite seat on O’Shea Esplanade, Machans Beach to be incorporated in the integrated artworks.

3. $6,400 to construct a pathway over a drain in Jalarra Park, Stratford.

INTRODUCTION: A request has been received to use funds from the Emergent Works Allocation to undertake various works in Division 10.

COMMENT: An artwork is being placed at the intersection of Machans Beach Road and O’Shea Esplanade as part of the Marlin Coast Landscape Master Plan. The existing road signage at this location needs to be relocated to make way for this Artwork. It is proposed to use $1,500 of the Emergent Minor Works Funds to provide a stainless steel pole and signage to replace the signs that require relocation. It is proposed to use $2,000 of the Emergent Minor Works Fund to provide a granite seat to compliment the artwork being placed at the intersection of Machans Beach Road and O’Shea Esplanade, Machans Beach. At Jalarra Park, Stratford an open swale drain with a central concrete invert runs across one of the approaches to the park at Wilunga Street. People are often required to traverse a slippery and sometimes flowing drain which flows for some time after the rain in the area has ceased. To remove this problem it is proposed to construct a small elevated path over this surface drain to provide all weather access and maintenance vehicle access at this point at an estimated cost of $6,400.

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CONSIDERATIONS: Financial: Availability of funding is as follows: Original Funds: $30,000 Existing Balance: $11,400 Works detailed in this report: $ 9,900 Other works to be committed at this meeting cycle (Holy Cross School): $ 1,500 Balance: $ NIL These works will occur as resources permit.

CONSULTATION Consultation has occurred with the Divisional Councillor and the Machans Beach Residents Association.

CONCLUSION The works meet the guidelines for the application of funds. ALL OTHER CONSIDERATIONS WERE REVIEWED AND DEEMED NOT APPLICABLE.

ATTACHMENTS: 1. Locality Plans. George Pegoraro Acting Manager - Project Services John Hawkes General Manager - City Works & Service

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LOCALITY PLANS

LOCATION OF PATHWAY OVER DRAIN

LOCATION OF ARTWORK

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24 APRIL 2002

12 DIVISION 10 & DIVISION 11 EMERGENT WORKS FUNDING - ROAD WORKS IN O’BRIEN ROAD, TRINITY PARK Elizabeth Munzenberger: 1/58/10-01: #423276

RECOMMENDATION: It is recommended that Council approve up to $1,500 from the Division 10 Emergent Works Allocation and up to $1,500 from the Division 11 Emergent Works Allocation for the extension of the bus zone in O’Brien Road, Trinity Park.

INTRODUCTION: O’Brien Road provides an access to both Holy Cross (primary) School and Smithfield High School. There is a supervised children’s crossing in O’Brien Road. A short bus zone had previously been provided adjacent to the crossing. The bus zone in O’Brien Road has recently been extended to cater for two buses.

BACKGROUND: Council received a subsidy from the Department of Main Roads to undertake works in the vicinity of Holy Cross School to a total project value of $60,000. Some road works were undertaken in Reed Road in mid 2001. These works included the provision of a right turn storage lane on Reed Road to allow vehicles to turn right into the existing set-down area in front of Holy Cross School without causing an obstruction to the through traffic. Some funding was still available after the completion of these works.

COMMENT: Council received a joint written request from the Holy Cross School SafeST committee and the Smithfield High School SafeST committee in late November. One of the requests was for the bus zone in O’Brien Road to be extended to cater for two buses. Council then received indirect feedback from Smithfield High School stating that this was not a priority for them. An action plan that was prepared by the Holy Cross School SafeST committee also highlighted a request for the consistent colour signs to be installed in the vicinity of the schools.

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CONSIDERATIONS: Financial: Council received funding through the SafeSt Infrastructure Subsidy Scheme, which is a scheme where the Department of Main Roads meets 50% of the expected project cost and Council matches this amount. The total project budget was $60,000. After the road works were completed in Reed Road the balance of funds for this project was $11,112. The cost to complete the additional works in O’Brien Road including the installation of the consistent colour signage was $14,081. The over expenditure should be funded equally from the Division 10 and Division 11 Emergent Works Allocations as O’Brien Road is on the border of these two divisions. The availability of funding is as follows: Division 10 Division 11

Original Funds: $30,000 $30,000 Previously Allocated: $18,600 $5,500 Proposed O’Brien Rd works:

$1,500 $1,500

New Balance: $9,900 $23,000 Social: The extension of the bus zone in O’Brien Road should help to alleviate some of the congestion that occurs at this location during peak school times as two buses regularly arrive at this bus stop at the same time.

CONSULTATION: Consultation has occurred with the schools and Queensland Transport’s road safety officers who are involved with the school SafeST committees. Consultation has also occurred with the Divisional Councillors.

CONCLUSION: The bus zone in O’Brien Road (in front of the Holy Cross Catholic School) has been extended to cater for two buses. Consistent Colour signs have also been provided in the vicinity of both Holy Cross School and Smithfield High School. ALL OTHER MATTERS HAVE BEEN CONSIDERED AND DEEMED NOT APPLICABLE. Mr George Pegoraro Mr John Hawkes Acting Manager Project Services General Manager City Works & Services

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24 APRIL 2002

13 STONEY CREEK BRIDGE & GRAY CREEK BRIDGE - MT PETER ROAD, EDMONTON – PROJECT UPDATE Elizabeth Munzenberger:etm : 1/58/10-01: #400962


INTRODUCTION: There are single lane timber bridges crossing Stoney Creek and Gray Creek on Mt Peter Road, Edmonton. These bridges have previously been identified as non-standard timber bridges. It is now intended to replace both bridges under the Roads to Recovery scheme. This report has been prepared to provide Council with an update on these projects.

BACKGROUND: Council commissioned consultants in mid 2000 to provide a report detailing the capacity of the timber bridges at Stoney Creek and Gray Creek on Mt Peter Road, Edmonton. The report recommended that a load limit be imposed on both bridges until major remediation works were carried out. Council then sought advice from the Department of Main Roads regarding the capacity of the bridges. The Department advised that the bridges had sufficient capacity to withstand the load effects generated by legally loaded semi trailers, however a number of defective components would still need to be repaired and monitored as a high priority. It is now intended to replace both bridges with dual lane concrete bridges under the Roads to Recovery scheme.

COMMENT: Stoney Creek Detailed design has been completed for this site.

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Council submitted an application to the Department of Natural Resources & Mines for a Riverine Protection permit for Stoney Creek on 20 September 2001. On 5 March 2002 Council was verbally advised that a Riverine Protection Permit was not required for these works. The Environmental Protection Agency has advised that no cultural heritage permits or licences are required for these works. There are a number of services that need to be relocated before the bridge can be constructed. The relevant authorities were contacted in October 2001, however the service relocations have not occurred yet. The pre-stressed concrete deck units have been ordered and it is anticipated that construction will commence during May 2002. Gray Creek Survey has been completed and a geotechnical investigation has been undertaken for this site. Arrangement options are now being considered for the proposed structure. Once the final arrangement has been identified, detailed design will commence. A tramway runs parallel to Mt Peter Road on the upstream side of the bridge. The Mulgrave Central Mill owns a portion of land in the vicinity of the proposed works. It has been determined, in consultation with representatives from the Mulgrave Central Mill that the boundaries of the land owned by the Mulgrave Central Mill could be modified to better suit the alignment of the existing tramway and the proposed alignment of Mt Peter Road at this location. This land tenure issue will be progressed. It is not anticipated that this will interfere with the works. An application for a Riverine Protection Permit will be lodged for Gray Creek once the final arrangement of the structure has been identified. It is likely that this will occur in May 2002.

CONSIDERATIONS: Financial: Stoney Creek Bridge - $500,000 has been allocated from the Roads to Recovery programme for the Stoney Creek bridge project Gray Creek Bridge - $850,000 has been allocated from the Roads to Recovery programme for the construction of Gray Creek bridge.

CONSULTATION: Council officers have attended a meeting with representatives from the Department of Primary Industries (Queensland Fisheries Service), the Environmental Protection Agency and the Department of Natural Resources & Mines in order to identify the environmental permits and licences that are likely to be required to complete these projects.

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Representatives from the Mulgrave Central Mill are also aware of the proposed works. Residents in the area will be contacted via letter and public notices will be placed in the newspaper.

CONCLUSION: There are single lane timber bridges that cross Stoney Creek and Gray Creek on Mt Peter Road, Edmonton. These bridges have previously been identified as non-standard timber bridges and it is now intended to replace both structures with dual lane concrete bridges under the Roads to Recovery scheme.

ATTACHMENTS: Locality Plan – Stoney Creek Locality Plan – Gray Creek Mr George Pegoraro Acting Manager Project Services Mr John Hawkes General Manager City Works & Services

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Locality Plan – Stoney Creek

Locality Plan - Gray Creek

Location of works

Location of works

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24 APRIL 2002

14 EMERGENT WORKS FUNDING – STATUS REPORT George Pegoraro : AC : 1/3/81-01: #428391


INTRODUCTION: This report provides a status for allocation of funding against the Emergent Works Funding allocation in the Capital Budget.

COMMENT: The attached table provides a summary of works and costs to date and identifies unallocated balances.

CONCLUSION: The majority of the funds are allocated.

ATTACHMENTS: Table of Emergent Works Funds, including summary of works & costs to date. George Pegoraro Acting Manager Project Services John Hawkes General Manager City Works & Services

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Project Name Year to Date 6-Mth Remarks Actual Balance Total Cost Review Balance Invoiced Delivered On Order Budget Available

DIV 1 CR GREGORY 0 0 0 0 7000 7000Unallocated but needed to fund over expenditure at drainage projects

DIV 1 SCHOOL ST CULVERT 7629 0 0 7629 8000 371

DIV 1 BUZACOTT ST INVERT 14647 0 0 14647 15000 353Rework required when showers occurred and damaged works under construction.

DIV 1 HICKEY CL V-DRAIN 6625 0 0 6625 0 -6625Rework required when showers occurred and damaged works under construction.

DIV 1 DEMPSEY ST V-DRAIN 5460 0 0 5460 0 -5460Rework required when showers occurred and damaged works under construction.

DIV 2 CR LINDSAY 0 0 0 0 6725 6725 Unallocated DIV 2 ST THERESE FENCING 1159 0 0 1159 1275 116 DIV 2 HUMBOLT PARK EQUIP 0 0 2460 2460 10500 8040 DIV 2 BOYCE PARK EQUIP 0 0 2460 2460 11500 9040 DIV 3 CR PEZZUTTI 0 0 0 0 8679 8679 Unallocated DIV 3 HARLEQUIN ST PLAYGROUND 4592 646 1359 6597 6565 -32 DIV 3 ACCESS SWALLOWS GYM 1491 0 0 1491 10000 8509 DIV 3 GIFFIN RD DRAINAGE 0 0 0 0 13500 13500 Includes $7,000 Developer Contribution funding

DIV 4 CR FREEBODY 0 0 0 0 28800 28800Unallocated (Recent inspection undertaken with Council Officers – List of works expected for May meeting).

DIV 4 SIGNAGE OLHOC SCHOOL 0 0 0 0 1200 1200 DIV 5 CR O'BRIEN 0 0 0 0 15000 15000 Unallocated DIV 5 ALFRED ST PEDESTRIAN FENCE 0 0 0 0 7000 7000 DIV 5 ISHMAEL RD FOOTPATH 0 0 0 0 3500 3500 DIV 5 MULGRAVE/BARR FOOTPATH 0 0 0 0 3000 3000 DIV 5 AUMULLER ST KERB 0 0 0 0 1500 1500 DIV 5 Reports this month for consideration $15,000 DIV 6 CR GILL 0 0 0 0 0 0 DIV 6 ENTRY STATEMENTS CULT 496 0 0 496 10000 9504 $2,000 from 3 other divisional allocation and Mayors fund

DIV 6 SEVERIN ST PATH 35938 0 1301 37239 28000 -9239

Additional works after works commenced to redirect through existing medians rather than use the corridor against K&C after complaints. To be funded from Bikeway funds.

DIV 7 CR JAMES 0 0 0 0 0 0

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Project Name Year to Date 6-Mth Remarks Actual Balance Total Cost Review Balance Invoiced Delivered On Order Budget Available

DIV 7 CALLAGHAN ST SH/SEAL 36803 241 53 37097 28000 -9097

Soft subgrade problems encountered requiring additional works and some additional patching of existing pavement. To be funded partly from asphalt overlays.

DIV 8 CR FORD 0 0 0 0 0 0 DIV 8 FRIEND ST SH/SEAL 29974 38 320 30331 28000 -2331 DIV 9 CR BLAKE 0 0 0 0 0 0 DIV 9 SHADE COVER MATHESON DRV 0 0 0 0 3500 3500 DIV 9 SAMUEL CHRISTENSEN PLAY EQUIP 0 0 0 0 4500 4500 DIV 9 LORIDAN DRV PARK SHELTER ETC 0 0 0 0 20000 20000 DIV 10 CR COCHRANE 0 0 0 0 11400 11400 Unallocated DIV 10 MACHANS BUS STOP 2056 0 0 2056 3000 944 DIV 10 MIRROR JANETT ST 1451 0 0 1451 1600 149 DIV 10 ALAMEIN ST PATHWAY 9967 0 0 9967 10000 33 DIV 10 HIBISCUS LANE DRAINAGE 0 0 0 0 4000 4000 DIV 10 Reports this month for consideration $11,400 DIV 11 CR BONNEAU 0 0 0 0 24500 24500 Unallocated DIV 11 VASEY ESPL SHELTERS 0 0 0 0 5500 5500 DIV 11 Reports this month for consideration $1,500 DIV 12 CR SHEPPARD 0 0 0 0 0 0 DIV 12 PLAYGROUND EQUIP 174 0 7030 7204 9000 1796 DIV 12 PARK ASSETS CORKWOOD ST 0 0 0 0 21000 21000

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24 APRIL 2002

15 IMPLEMENTATION OF PRECINCT MANAGEMENT WITHIN CITY WORKS & SERVICES DIVISION – PROGRESS REPORT Ross McKim & Tony Duffy: AC : 1/3/21-01: #428275

RECOMMENDATION: It is recommended that this report be noted and that further monthly progress reports be provided during implementation of this program.

INTRODUCTION: As Council is aware, the City Works & Services Division has been examining its structures, processes and work practices with the aim of ensuring the efficient and effective use of available resources. As a result of this, some changes have already been made. This report provides an update to Council on the next phase of this process, the implementation of Precinct Management. Implementation of this phase commence on 1 July 2002, and its roll out will affect the Precincts & Facilities, Cairns Works and Technical Support Services Branches.

BACKGROUND: The Precinct Management concept is primarily about delineation of appropriately sized areas (precincts) throughout the City, to which dedicated teams can be assigned to efficiently provide the broadest range of council services. The success of this concept relies on the multi-skilling of the members of these teams, and the transition of a staff mindset from just identifying responsibility for the delivery of a single or limited range of services across a broad area of the city, to that of identifying a degree of responsibility for a broad range of services across a limited area (precinct) within the City. This means that although a member of a precinct team may not be able to directly address an issue within their precinct, he or she will accept responsibility to report on this issue to a party that can deal with it. Under this concept precinct team performance will clearly be evident by the general presentation / operation of their precinct area and will encourage a competitive culture between teams.

COMMENT: Maintenance activities within Cairns City Council are currently delivered through three main Districts; the Northern District, the Central District and the Southern District, each managed by a District Maintenance Coordinator. These Districts will remain and provide a platform for the implementation of Precinct Management.

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Each District will be broken into several Precincts with specific resources allocated to each Precinct. The Precinct Supervisor will be responsible for determining what maintenance activities need to be undertaken (inspections) and for ensuring the required work is completed. Services will either be delivered by a Precinct Crew or by a District Crew. The reason why not all services will be delivered by a Precinct Crew is that certain services require specialist equipment and knowledge that could not be economically resourced within each Precinct. A number of sub-depots utilising existing Council facilities where possible, will be established to support these Precincts. These will allow the relevant resources to be based within or as close as possible to the individual Precincts. The following table lists the services that will be delivered by the Precinct and by the District.

Product & Service List Delivered by Precinct

Delivered by District

Park mowing b Park vegetation maintenance b Park furniture maintenance b Roadside mowing b Street vegetation maintenance b Litter pick-up b Playground equipment maintenance b Barbeque maintenance b Coconut de-nutting b Large tree removal b High profile streetscape vegetation maintenance b* b Irrigation maintenance b Line marking b Sign maintenance – minor b Sign maintenance – major b Concrete footpath maintenance b Bitumen maintenance b Gravel shoulder maintenance b Gravel road maintenance b Kerb and Channel maintenance b Bridge maintenance b Street sweeping b Street litter bin collection b Toilet cleaning b* b Drainage maintenance – minor b Drainage maintenance – major b RMPC (Main Roads Department) b Beach cleaning b Road, drainage and bridge construction b Trade services (painting, carpenters) b

* Inner City Precinct only.

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Management of the Inner City will be broken up into three areas, City Place, CBD and the Esplanade. They will be managed at one central location on-site in the existing Police Beat building on the Esplanade. An attachment shows the broad outline of the Cairns Works and Precincts & Facilities structure under the Precinct Management / Maintenance concept. District boundaries will remain the same, except for the boundary between the Northern and Central Districts. This boundary will be moved south to match the Council electoral boundary. The exact Precinct boundaries are yet to be determined. The location of the Precinct boundaries will be decided by the amount of area able to be maintained by a precinct crew. Possible Precincts are shown in the table below.

Northern District Central District Southern District Cairns Works Cairns Works Cairns Works Northern Beaches (Ellis / Palm / Clifton)

Edge Hill / Whitfield / North Cairns

Babinda / Edmonton / Gordonvale

Trinity / Kewarra Manoora / Manunda Centenary Park Southern Beaches (Yorkeys / Holloways / Machans)

Kanimbla / Earlville / Mooroobool

White Rock / Forest Gardens

Redlynch Valley Brinsmead Aeroglen / Stratford / Freshwater

Bungalow / Portsmith / Westcourt

Woree / Bayview Precincts & Facilities Inner City Precinct: City Place Esplanade CBD Flecker Botanic Precinct Tanks Botanic Gardens Centenary Lakes Mt Whitfield

The Inner City Precinct will require specialist input for the management of City Place, CBD and the Esplanade in operations such as on-site management, security, local laws, regulated parking and entertainment. The Precincts & Facilities Branch will undertake the management of such operations. Implementation Precinct Maintenance will be progressively implemented with regular consultation with Council, staff and key stakeholders to ensure existing service levels are maintained during implementation and staff impact is minimised. Follow up reports to Council will be tabled as required. Some of the changes will occur as follows:

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Pre-July 2002 – Location of sub-depots will be finalised and work commenced to commission these. – Identification of staff redeployment and job redesign necessary. July 1, 2002 – Supervisors and crews will be deployed to Precincts and commence operating from sub-depots if established. (Balance will cover their Precincts from existing District base until sub-depots are complete). – Management of the Sugarworld Botanical Gardens will change to Cairns Works with Precincts & Facilities providing botanical knowledge as required. – Tanks to be managed by Precincts & Facilities Branch to complete the Flecker Botanic Precinct. January 1, 2003 – With the completion of the Esplanade Project, Cairns Works staff currently maintaining the inner city area will transfer to Precincts & Facilities. Where possible, it is planned to locate the Precinct Crews within each Precinct to minimise travelling time and to try and create a sense of ownership and responsibility.

CONSIDERATIONS: Statutory: There are no statutory obligations. Financial: This program will have no impact on recurrent budget levels recognising of course that an additional allocation has already been identified for operation and maintenance of the new Esplanade facility from 1 January 2003. Capital funding has been identified at the nine monthly review to allow commencement prior to July of the establishment of sub-depots. Continuation of this will occur next financial year and given the notion of this program it would be appropriate to source the limited funds required from the intended Suburban Enhancement Program. Social: These changes are expected to bring an improved level of service to the Community through better use of Council’s resources. Sensitive management of staff will be required throughout the implementation of this change. The program is expected to lead to improved staff morale through improved definition of responsibilities and associated recognition of performance.

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CONSULTATION: In the development of the Precinct’s philosophy, consultation has occurred with the Executive Management Team, City Works & Services Branch Managers and District Maintenance Coordinators. A communications strategy will now be drafted to communicate the proposal to the key stakeholders and to determine the project’s detail. Key stakeholders include Councillors, Staff, Unions, Human Resources and the community.

CONCLUSION: The introduction of Precinct Management should enable Cairns City Council to more efficiently use it resources and provide improved service delivery and customer service. Its implementation will involve regular consultation with Council, Staff and key stakeholders to ensure existing service levels are maintained during implementation and staff impact is minimised. Follow up reports to Council will be tabled as required.

ATTACHMENTS: Organisation Charts showing overview of Cairns Works and Precincts & Facilities structures under Precinct Management / Maintenance concept. Tony Duffy Manager Precincts & Facilities Ross McKim Manager Cairns Works John Hawkes General Manager City Works & Services

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OVERVIEW OF CAIRNS WORKS STRUCTURE UNDER PRECINCT MODEL

Precinct Supervisors

District Supervisors

MANAGER CAIRNS WORKS

District Maintenance Co-ordinator Central

District Maintenance Co-ordinator North

District Maintenance Co-ordinator South





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OVERVIEW OF PRECINCTS & FACILITIES STRUCTURE MODEL

PRECINCTS & FACILITIES

Programs & Facilities

Precincts

Flecker / Botanical Precinct

Inner City Precinct Cemeteries Sport &

Recreation Natural & Cultural

Resources

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24 APRIL 2002

16 OUTSTANDING ISSUES – CAIRNS WORKS COMMITTEE John Hawkes : AC : 1/58/10-01: #428315


INTRODUCTION: Attached is the Outstanding Issues relating to the Cairns Works Committee.

ATTACHMENTS: List of Outstanding Issues – Cairns Works Committee. John Hawkes General Manager City Works & Services

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OUTSTANDING ISSUES


STATUS OF ACTIONS AS AT 17 APRIL 2002 Meeting

Date Item Issue Action Officer Status

12/12/01 General Business

Beach Cleaning Process

Manager Cairns Works Tenders to be called in April with results reported

to June meeting.

24TH APRIL 2002 - Cairns Regional Council...5.4 Link Road Northern Beaches DMR acknowledge...

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