2020 0922 Board Meeting · 2020. 9. 23. · 13 213 322 363 64 143 0 50 100 150 200 250 300 350 400...
Transcript of 2020 0922 Board Meeting · 2020. 9. 23. · 13 213 322 363 64 143 0 50 100 150 200 250 300 350 400...
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SUN CITY FIRE & MEDICAL DEPARTMENT
Sun City Fire DistrictGoverning Board MeetingTuesday, September 22, 2020 – 09:30
Serving the Communities of Sun City, the Town of Youngtown, and Citrus Point
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Sun City Fire DistrictElected Officials
David C. ScottBoard ChairmanElected 2013
Stephen ArnoldBoard MemberAppointed 2020
Phil LaBarberaBoard MemberAppointed 2020
Timothy WilmesBoard ClerkElected 2018
David A. MannBoard MemberElected 2018
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MEETING COMMENCEMENT
CALL TO ORDER ROLL CALL
PLEDGE OF ALLEGIANCE
INVOCATION/ REPORT
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RECOGNITION OF EMPLOYEE PERFORMANCE,CHIEVEMENTS, AND SPECIAL RECOGNITION FOR COMMUNITY MEMBERS.
A. Board of Directors Workshop Meeting Minutes, August 18, 2020
B. Board of Directors Monthly Meeting Minutes, August 25, 2020
I. CONSENT AGENDA ITEMS
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RECOGNITION OF EMPLOYEE PERFORMANCE, ACHIEVEMENTS, AND SPECIAL RECOGNITION FOR COMMUNITY MEMBERS.
II. CORRESPONDENCE/SPECIAL RECOGNITION
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SEPTEMBER SERVICE ANNIVERSARIES(1 OF 6)
Fred OhrtEngineer/Paramedic
22 Years
Chris McElroyEngineer/Paramedic
22 Years
Rich HayesFirefighter/Paramedic
22 Years
Chris ClarkEngineer/Paramedic
22 Years
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SEPTEMBER SERVICE ANNIVERSARIES(2 OF 6)
Jeff SalkeldEngineer/Paramedic
20 Years
Derek PeckCaptain/Paramedic
21 Years
David MusselmanEngineer/Paramedic
21 Years
Steve RoeCaptain/Paramedic
23 Years
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SEPTEMBER SERVICE ANNIVERSARIES(3 OF 6)
Jerry ThompsonFirefighter/EMT
15 Years
Brian CooperCaptain/Paramedic
15 Years
Adam LumbardoEngineer/Paramedic
16 Years
Shon TaylorCaptain/Paramedic
20 Years
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SEPTEMBER SERVICE ANNIVERSARIES(4 OF 6)
Mary DickinsonEMS Division/EMT
12 Years
Jennifer CurrieEMS Division/CEP
4 Years
David EvansEMS Division/CEP
4 Years
Christopher GautFirefighter/CEP
4 Years
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SEPTEMBER SERVICE ANNIVERSARIES(5 OF 6)
Edgar MongeEMS Division/CEP
3 Years
Nathan LaBarberaFirefighter3 Years
Aaron ZiegmanEMS Division/CEP
4 Years
John ShedlerFirefighter/Paramedic
4 Years
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SEPTEMBER SERVICE ANNIVERSARIES(6 OF 6)
Marissa CorreaEMS Division/EMT
3 Years
Bradly StockwellFirefighter3 Years
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A. Budget and Finance
III. COMMITTEE REPORTS
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Sun CityFire DistrictAugust 2020 Financial Report
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August 2020
Revenue Tax Levy Non-Tax Levy Expense Personnel Operations AdminActual $252,247 $67,726 $184,521 $1,200,122 $980,731 $190,405 $28,986Budget $321,458 $58,374 $263,084 $1,215,694 $978,436 $201,732 $35,526Variance $(69,211) $9,352 $(78,563) $(15,572) $2,295 $(11,327) $(6,540)
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$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
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Fiscal Year Budget to Actual
Revenue Tax revenue Non taxrevenue Expense Personnel Operations Administration
Actual $596,810 $87,588 $509,222 $2,978,184 $2,613,645 $305,230 $59,309Budget $683,739 $102,570 $581,169 $2,832,664 $2,442,337 $323,483 $66,844Variance ($86,929) ($14,982) ($71,947) $145,520 $171,308 ($18,253) ($7,535)
$0
$500,000
$1,000,000
$1,500,000
$2,000,000
$2,500,000
$3,000,000
$3,500,000
ActualBudget
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Percentage of Expenses Year to DatePersonnel
88%
Operations5%
Communications5%
Managerial2%Personnel 80%
Operations 5%Communications 4%Managerial 11%
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A. Budget and Finance
III. COMMITTEE REPORTS
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Fiscal Year 2020 In Review
Revenue Tax revenue Non taxrevenue Expense Personnel Operations AdministrationCapital &
ContingenciesActual $15,016,217 $11,309,245 $3,706,972 $14,641,917 $12,692,969 $1,443,832 $505,116 $711,232Budget $14,539,537 $11,494,537 $3,045,000 $14,379,537 $12,365,206 $1,417,940 $596,391 $0
$0
$2,000,000
$4,000,000
$6,000,000
$8,000,000
$10,000,000
$12,000,000
$14,000,000
$16,000,000
Actual
Budget
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Year Ending Cash Position
$23,376,417 $22,108,338
$885,914 $1,679,683 $3,310,126 $2,827,235
$(44,969,151) $(45,262,865)
$(50,000,000)
$(40,000,000)
$(30,000,000)
$(20,000,000)
$(10,000,000)
$-
$10,000,000
$20,000,000
$30,000,000
$40,000,000
FYE 2020 FYE 2019
Other Assets Bond Cash Total Liabilites
Cash balances do not include $2,679,855 in Schwab Capital Fund
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B. Legal and Insurance1. Action Item: Approval of Memorandum of
Understanding (MOU) between the Sun City Fire District and IAFF, Local 3573, Sun City Charter.
2. Maricopa County Board of Supervisors has canceled the 2020 election for the Sun City Fire District.
III. COMMITTEE REPORTS
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C. Fire Department Operations
III. COMMITTEE REPORTS
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ON‐SCENE INCIDENT COUNTS – AUGUST 2020
13
213
322363
64
143
0
50
100
150
200
250
300
350
400
BC131 E131 E132 E133 L131 LT131
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MAJOR INCIDENT TYPES – AUGUST 2020
12
934
4 4 11 21
Fires Rescue &Emergency
Medical Service
HazardousCondition
Service Call Good Intent Call False Alarm &False Call
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INCIDENT STATISTICS – AUGUST 2020
Response Times5:29
17:14OperationsAverage On‐Scene Time
233
78
Auto Aid Given Auto Aid Received
OverlappingCalls
78.94%
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D. EMS/Ambulance Operations
III. COMMITTEE REPORTS
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AMBULANCE ON‐SCENE INCIDENT COUNTS
177
167
179 179
M131 M132 M133 M134
AUGUST 2020
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Receiving Hospital
520 Boswell15 Thunderbird10 St. Joes West4 Arrowhead4 Del Webb 1 Abrazo West1 Phx Children's
AMBULANCE ALS TRANSPORTS
AUGUST 2020M131 – 135 TransportsM132 – 136 TransportsM133 – 135 TransportsM134 – 149 TransportsTOTAL ‐ 555 Transports
Courtesy of Independent News Media
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E. Resource Management
III. COMMITTEE REPORTS
Building/Facilities Report1. Action Item: Award contract to Plymovent
to repair and update the vehicle exhaust removal system for Fire Station 131 & 132, at a cost of cost not to exceed $33,690.19.
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F. Administrative/Special Projects
III. COMMITTEE REPORTS
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G. Public Education/Community Outreach
III. COMMITTEE REPORTS
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PREVENTION VOLUNTEER HOURS SUMMARY
109
20
52
181
5 1 39
22 20 17 20
0
20
40
60
80
100
120
140
160
180
200
Prevention Administration Assistance Public Education Total Volunteer Hours
August 2020
# of Hours # of Volunteers Average Hours
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COMMUNITY RELATIONS PROGRAM REPORTAUGUST 2020
22 Home Safety Surveys 22 Lockbox Installations 19 Lockbox Key Changes 5 Smoke Detector Installations 0 Car Seat Installation 0 Blood Pressure Checks 0 CPR Class
LockboxAppointmentsBooked through
September 2020
Over 68 Citizens Served in August by the Fire Prevention
Team!
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H. Fire Prevention
III. COMMITTEE REPORTS
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FIRE PREVENTION INSPECTION SUMMARY
Property Use Initial Inspections Reinspections Total Inspections Total Violations
Assembly/Assembly Restaurants 15 5 20 6
Business 142 13 155 15
Educational 1 0 1 0
Institutional 3 1 4 1
Mercantile 15 4 19 4
Residential 2 0 2 0
Special Property & Other 11 1 12 1
Total Inspections 189 24 213 27
Prevention Annual Inspection Summary ‐ AUGUST 2020
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PREVENTION CONSTRUCTION INSPECTION SUMMARY
Specific Use Total Inspections
Fire Sprinkler Pressure Test 1
Fire Sprinkler Final 3
Fire Alarm 3
Flow Test 0
Construction 10
Hood and Duct 0
Other Inspection 1
Total Inspections 18
Prevention Construction Inspection Summary ‐ AUGUST 2020
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PERMITS ISSUED/REVENUE – AUGUST 2020
FIRE PREVENTION Total Revenue$15,837.02
Construction PR/PermitsPermits Issued 07(Includes FS, FA, Hoods, T.I.’s, New Constr. Etc.)
Fees: $11,997.02
Occupancy Permit Revenue $2,200.00
Contractor Registration $75.00
Lockbox Revenue $1,565.00
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FIRE INVESTIGATION REPORTS – AUGUST 2020
No Formal Investigations:
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LARGE DISTRICT PROJECTS
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LARGE COMMUNITY PROJECTS – SUN CITY
Banner‐Boswell Hospital (BBMC)
Emergency DepartmentPhysical Therapy T.I.
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Boswell ‐ New ED Building / Patient Tower
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Banner Boswell Medical Center –New ED Building /Patient Tower
Inspections Schedule
August 24 – 28: Fire Alarm Testing, Fire Sprinkler Testing, Emergency Power Testing August 28 – Final Inspection, Temporary Certificate of Occupancy APPROVAL (for
ED Only)• September – DHS Commissioning of the ED portion of the Building for Hospital patients
• September 21‐28: Exterior Final Inspection, Signage in‐place, Tours for Emergency Responders
• October 5th – HEADS‐IN‐BEDS (ED portion of the building ready for patient care)• October – December: Tower Construction continues• December 28th: proposed Certificate of Completion for Boswell ED/Tower Addition.
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Boswell ‐ New Emergency Department
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Boswell ‐ New Emergency Department
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Boswell ‐ New Emergency Department
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LARGE DISTRICT PROJECTS – SUN CITY
• Royal Oaks Campus Expansion• AAA Auto Repair (New Construction)• Bank of America HVAC system• Edward Jones T.I.• SCRC ‐ Clubs on Grand Phase Two• Sun View Health and Rehab T.I.
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LARGE DISTRICT PROJECTS ‐ YOUNGTOWN
• Ridgeview Project – 125 Residential Lots• Enclave Off Olive (34 Residential Lots)• Youngtown Library Addition• El Sol Energy Storage Facility (Olive Avenue)
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LARGE DISTRICT PROJECTS – YOUNGTOWNEL SOL ENERGY STORAGE FACILITY ‐ OLIVE AVE.
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PSPRS REPORT for SEPTEMBER (1 of 2)
Effective 7‐1‐2022, for Public Safety, the assumed salary growth will begin to drop by 0.5% per year for 3 years, until it hits 2%. So this will increase our liability a little to start but in the long run pretty close to actual pay increases, so we should not be having to make up the difference. According to PSPRS they say this should, “ultimately will create lower and more stable contribution requirements,” (Though it will cause a temporary increase in employer contributions starting in July 2022).
The Board did approve the plan for layered amortization. With the FD extending the schedule to 30 years, I believe this will help in the future. This tries to keep our unfunded liability pretty much as is, plus or minus a little.
IV. UNFINISHED BUSINESSPSPRS REPORT – TIM WILMES, BOARD CLERK
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PSPRS REPORT for SEPTEMBER (2 of 2)
I sent this question to PSPRS, I know this means to try to flatten out the unfunded liability for not a lot of increase, but “FD extending the schedule out to 30 years”. Does this mean extend out from where we currently are to 30 years or for FDs that did extend out to 30 years. To which Phil Coleman PSPRS replied “The FD added 10 years onto the schedule to reduce the cost of pension. That could have been a factor to negative amortization. “ So I am ????? on this.
In their newsletter, “The change also includes moving all PSPRS‐managed retirement plan employers to a 15‐year “Layered” amortization schedule. The effective date shift will vary for individual employers depending on whether employers have extended their amortization periods from 20 to 30 years.”
IV. UNFINISHED BUSINESSPSPRS REPORT – TIM WILMES, BOARD CLERK
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V. NEW BUSINESS/FUTURE AGENDA ITEMS
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VI. EXECUTIVE SESSION
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VII. PUBLIC COMMENTS
Consideration and discussion of comments and complaints from the public. Those wishing to address the Sun City Fire District Board need not request permission in advance. The Fire District Board is not permitted to discuss or take action on any item raised in the Call to the Public due to restrictions of the Open Meeting Law; however, individual Board members may be permitted to respond to criticism directed to them. Otherwise, the Board may direct the staff to review the matter or that the matter be placed on a future agenda.
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CALL TO THE PUBLICA.R.S. §38‐431.01(H) A public body may make an open call to the publicduring a public meeting, subject to reasonable time, place, and mannerrestrictions, to all individuals to address the public body on any issuewithin the jurisdiction of the public body. At the conclusion of an opencall to the public, individual members of the public body may respond tocriticism made by those who have addressed the public body, may askstaff to review a matter, or may ask that a matter be put on a futureagenda. However, members of the public body shall not discuss or takelegal action on matters raised during an open call to the public unless thematters are properly noticed for discussion and legal action.
VII. PUBLIC COMMENTS STATUTE
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VIII. NEXT GOVERNING BOARD MEETING
Sun City Fire District – Administrative Offices
Governing Board Meeting
Tuesday, October 27, 2020 – 09:30
NOTICE OF MEETING: Pursuant to A.R.S. Section 38‐431.02, notice is hereby given to the members of the Sun City Fire District and the general public that the Sun City Fire District Board of Directors will meet on Tuesday, October 27, 2020 at 9:30 a.m. The meeting will be held at the Fire District Administrative Offices, 18602 N. 99th Avenue, Sun City, Arizona in the Community Room. The following topics and any variables thereto, will be subject to Board consideration, discussion, approval or other action. All items are set for possible action.
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IX. ADJOURNMENT
NOTICE: The governing board may go into executive session for the purpose of obtaining legal advice from the fire district’s attorney(s) on any above agenda items pursuant to ARS Section 38‐431.03(A)(3).
One or more members of the governing board may attend the meeting telephonically. Governing board meeting agenda dated and posted (at least 24 hours prior).
Posted: September 17, 2020 at 5:00 by Theresa Perez.