2019 2020 Membership and Programs Handbook...Colorado State Membership and Service Activity Program...

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2019 – 2020 Membership and Programs Handbook

Colorado State Knights of Columbus Chris Foley - State Deputy

Membership: [email protected] Programs: [email protected]

State Website: http://coloradokofc.org

INVITE, INFORM, INVEST, INVOLVE BE THE MAN…SPREAD THE LOVE (OF KNIGHTHOOD)

mailto:[email protected]


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2019 – 2020 Membership Handbook Colorado State Council Knights of Columbus

www.kofc.org/joinus

Colorado State Membership Team Contacts

Position Name Phone # E-Mail Address

State Membership Coordinator & Online Membership

Jason Pasionek 720-207-4693 [email protected]

New Council Development and Round Table Director

Michael Majeres 303-550-6632 [email protected]

Activation/Retention Director Ryan Mackey 720-839-2980 [email protected]

Council Reactivation Director Ted Rhoades, PSD 808-398-8470 [email protected]

Spanish Council Director Hector Wills 720-270-3586 [email protected]

Regional Directors

Denver Metro Mike Phalen 720-422-9483 [email protected]

Denver Metro Sean Murphy 720-530-2854 [email protected]

Denver (North) Jason Pasionek 720-207-4693 [email protected]

Phone Support Jerry Sundee 719-963-9568 [email protected]

Colorado Springs Tom Barnitz 719-314-7431 [email protected]

Pueblo Claude Trujillo, PSD 719-850-9974 [email protected]

Southern Colorado Director Joseph "Jake" Jakubowski 719-371-0637 [email protected]

Western Slope Director Brian Capraro 970-319-8320 [email protected]






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1.0 Introduction Recruiting new members is vital to the continued growth and well-being of your council and the Order. Offering a man membership in the Knights of Columbus gives him the opportunity to improve his own life, his community, and enrich his faith. Membership allows him to experience the fraternal bond that Knights share while growing closer to his family, faith and God.

A comprehensive membership development plan must incorporate well-developed strategies for:

• Recruitment of new members

• Retention of current members

Membership development is the most important element of a successful council. A well-crafted membership development strategy is essential for your council to operate efficiently and to serve others in the areas of Faith, Community, Family and Life. Membership in the Knights of Columbus must provide value for the members’ time, energy, and annual dues while offering spiritual development for him and his family. A good membership program can accomplish the goals of recruiting new members and retaining existing members by following a simple plan:

• Create a “Membership” team

• Identify your goals

• Create a plan to accomplish the goals

• Review your level of success and suggest improvements

The purpose of this resource guide is to help council leaders and district deputies identify and implement effective strategies for membership development that will continue to help grow our Order. These are suggestions that have helped councils succeed around the Order. Feedback on what works for councils helps our Order improve, makes recruiting and member management better, and improves programs around the State. As such, we require you to report on what activities you have done over the year. The State Council has an incentive program to encourage councils to continue to improve their processes. We will award the winners for the best programs at the State Convention in April. The forms needed to participate can be found in Appendix B.

2.0 State Membership Team Organizational Chart Like the Council, the State has a Membership Team organization. The purpose of this team is to assist the Councils in scheduling church drives, working with pastors, re-activating councils, forming new councils, and growing the Knights of Columbus in Colorado. The Colorado Membership team structure is depicted on the next page.

Colorado State Membership and Service Activity Program Handbook 2019-2020

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2.0 Organize Your Membership Committee The first and perhaps most important step in setting up a successful membership program is organizing your membership committees. The key is to ensure that these important positions are filled, and appointees are dedicated and enthusiastic Knights.

Action Steps:

• The grand knight appoints a membership director to oversee all membership programs

and recruitment activities.

• Upon recommendation of the membership director, the grand knight appoints a

membership committee of three or more Knights. Select successful recruiters or

sales-oriented members

• The membership director and recruitment committee members form two-man

recruitment teams

• The grand knight, upon recommendation of the membership director, appoints a

retention chairman and committee

• The grand knight appoints an insurance promotion chairman, preferably not the council’s

insurance agent

MEMBERSHIP DIRECTOR

RECRUITMENT

CHAIRMAN

ONLINE-MEMBER CHAIRMAN

RETENTION

CHAIRMAN

CEREMONIAL

CHAIRMAN

INSURANCE

LIASON

State Membership Cooridnator

New Council Development

Director

Activation/Retention Director

Online Membership

Director

Council Reactivation

Director

Spanish Council Director

Membership Directors from

around Colorado


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• The membership director, committee chairmen and committees set goals and plan

specific recruitment, retention and insurance promotion activities for the entire year

• Plan a full schedule of First Degree exemplifications

• Identify and schedule recruitment methods that best suit the council’s needs and goals;

Membership Drives, church drives, open houses, team recruiting, etc.…

• Set membership goals (exceed quota, achieve Star Council, win Century Club, break

previous council recruitment record, etc.). Refer to the Supreme Council Awards section

in the Faith In Action Guidebook.

• Get the ENTIRE council involved. Those who do not recruit directly can identify or

suggest prospects.

3.0 Setting Goals and Planning The first thing that you need to do after your team is formed is to set your goals. These goals should be focused on the five areas: recruitment, retention, ceremonials, insurance, and reactivation. In the next section we have suggested ideas for various programs to achieve your goals. In order to improve these programs, we have five required forms for you to fill out. These forms are used to communicate back to the state council what is working and what is not working. These state membership forms are based on the calendar year, not fraternal year. They are due to the Membership Coordinator by February 1st of each year in order to apply for the State awards.

3.1 S.M.A.R.T. Goals

When establishing goals for the fraternal year, council leaders sure ensure all goals are S.M.A.R.T. (S – Specific, M – Measurable, A – Achievable, R – Realistic, T – Time sensitive)

SPECIFIC – action items that are specific with respect to the result. Actionable

items should be straightforward and emphasize what needs to happen. Specifics help to focus efforts and clearly define what needs to be done.

This is the WHAT, WHY and HOW of action planning: WHAT are you going to do? Use action words such as direct, organize,

coordinate, lead, develop, plan, build etc. WHY is this important to do at this time? What do you want to ultimately

accomplish? HOW are you going to do it?

MEASURABLE - items should be quantifiable and measurable. If you can’t

measure it, you can’t manage it. In the broadest sense, the whole action statement is a measure for the project - if the action is accomplished, there is a success. Remember that there can be and often are several short-term or small measurements that can be built into an actionable item – but these should be kept to a minimum.


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ATTAINABLE - the planning process should establish actionable items that are

achievable and are not an extreme or impossible stretch. Action items are the means by which the larger goals identified in this workshop can be made to come true. Councils can develop attitudes, abilities, skills, and financial capacity to reach them. Out of reach, unrealistic and overly complicated action items will probably not be worked on and therefore the Council’s goals will not be achieved.

REALISTIC - with the appropriate resources, the action items can be achieved.

This is not a synonym for “easy.” Realistic, in this case, means “do-able.” It means that the learning curve is not a vertical slope; that the skills needed to do the work are available; that the project fits with the overall strategy and action of the jurisdiction. A realistic Action Item may push the skills and knowledge of the people working on it but it shouldn’t break them.

TIME SENSITIVE - there is a point in time when each actionable item should be

completed. If you don’t set a time, the commitment is too vague. It tends not to happen because you feel you can start at any time. Without a time limit, there’s no urgency to start taking action now. Time must be measurable, attainable and realistic

3.2 Example Goals

Every council should strive to be a STAR COUNCIL and create five Shining Knights and/or Knight Mentors. At the very least you should determine:

• How many new members you want to recruit - You will receive points for the state

awards program by having positive membership growth

• Recruit one new member per month

• How you plan on encouraging retention - The Shinning Knight program is a fabulous way

to get a new member involved early which helps on retention

• How to promote the Insurance program - You will receive points for the state awards

program by having positive insurance growth

• Set the goal to fill out all six State Membership forms. Submitting forms on-time is

critical to a council’s success in achieving Star Council. Beat the rush and submit forms

as early as possible!


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Requirements for the Star Council Award: 1. Pay Supreme Per Capita Dues on time 2. Be fully compliant with applicable Safe Environment requirements 3. Submit Service Program Personnel Report (Form #365) to Supreme by August 1st 4. Submit Survey of Fraternal Activity Report (Form #1728) to Supreme by January 1st 5. FATHER MCGIVNEY AWARD: 7.5% Net Gain in Membership 6. FOUNDER’S AWARD: 2.5% Net Gain in Insurance Members 7. COLUMBIAN AWARD: Turning in Form #SP-7by June 30th

3.3 Example Schedule

COUNCIL NAME____________________________ NUMBER _____________ Total Members as of July 1st, 20____

Supreme Quota__________ “Council” Quota________

July August September October Establish Team Visit with Pastor Plan Church Drive Membership Drive

Set Goals Develop Prospect List Contact Prospect list Open House

Create Plan Plan Info Night Benefits Night

Order Supplies 1st degree Follow up

Create Brochure 1st degree

November December January February Memorial Mass Christmas Party Review mid-year quota 1st degree

Recruit Families Recruit former members Open House/ 1st degree Contact prospects

March April May June Membership Drive Review inactive members Recruit HS/College

grads Contact all prospects

Open House Recruit RCIA class Review quota Final 1st degree

Benefit Night 1st degree Celebrate year end!!

4.0 Online Membership – www.kofc.org/joinus Online membership is a new fraternal program that seeks to help the Order maintain sustainable long-term membership growth by providing the opportunity for membership throughout the modern man’s life cycle. Once a man has joined online, we will work to incorporate him into a local council and get him fully integrated with council activities.

This process allows for a faster way to join in just five minutes rather than submitting a hard-copy Form 100 which could take as much as two months to be processed. It also provides a digital, low-pressure, low-commitment experience that meets men where they are and helps them form themselves as Catholic men and enables us to bring more men into the fold.


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Online membership DOES NOT change the requirements for membership, not does it eliminate the Admission, Formation or Knighthood exemplifications. When a prospect signs up online, they will pay $30 annual dues to Supreme and will then become a member of the State Council. Upon notice that we have a new online member, the State Online Membership Coordinator will then contact the District Deputy and Grand Knight of the Council selected by the online member. If no council as been selected, the SOMC will contact the GK of the council from the nearest Church to the online member. Once the Council has been notified of the new online member, no more than 48 hours should pass before the council reaches out to the online member. During this initial contact, the online member should be notified of the upcoming council business meeting, upcoming events/activities and the most current Admissions Degree. An online member will receive is own online membership card which is admissible to any council meeting. However, because he is not yet a member of the council, he cannot submit a vote during council business. Only after he has been through an Admissions degree and a Form 100 has been submitted will the online member become a council member with full rights.

5.0 Recruitment Strategies The following are ideas that other councils have proven work. They are not required. If you want to make up your own program feel free.

5.1 Recruitment Strategies: Create a Prospect List

Before you consider HOW to recruit, you must address the question of WHO to recruit. There are many eligible Catholic men and their families who would enjoy participating in the Order. Identifying them is easier than you think.

• Approach pastors for parish rosters for potential Knights

• Add all local priests who are not Knights to prospect list

• Consider ushers, parish council members, choir members, lectors, men’s club, etc., as

prospects

• Welcome all new parishioners by asking them to join

• Recruit all 18-year-old Squires, and high school and college graduates

• Consider all vendors who serve council as potential members

• Add fathers, sons, nephews, cousins, brothers-in-law, fathers-in-law, grandfathers,

grandsons

• Set up a Council Landing Page with the assistance of Supreme

• Order free copies of the Prospect Referral Card (#921) from the Supply Department.

Distribute copies of the card to all members at the council meeting or in the newsletter.


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Ask that completed cards with names of friends/acquaintances be returned to the council

membership director

• Advertise regularly in church bulletins and local papers inviting interested prospects to

contact the membership committee about joining

• Collect issues of Columbia magazine from council members and place them in the

church lobby or other popular areas

• Use your imagination - potential new members are all around you!

5.2 Recruitment Strategies: Make a Council Brochure

The purpose of a brochure is to inform the reader on an item, service, or idea. To do this effectively it needs to be easy to read, appealing and convey the character of the product described.

Why Develop a Council Brochure?

(Supreme Form 4242 can be used) You can use a brochure as a promotional item to explain your council's activities to prospective members and their families. It’s an easy way to attract their attention. The brochure is also a valuable tool for those recruiting new members since it will make valuable information about your council readily available to them. In it, you can highlight activities unique to your council that are not covered in Supreme or State Council publications. Also, it's a good way to "toot your own horn" and let people know what you do. Here are four steps you can follow in designing the brochure:

Step #1: Content Decide what information about your council you want to promote. Make an effort to focus mainly on items that will attract men to join. Information might include - but is not limited to:

• A brief history of the Knights of Columbus and of your council

• Information about what your council does, especially as it pertains to the four major

service areas: Faith, Community, Family and Life Activities

• Membership requirements

• Donations and volunteer hours. Every council donates and every council volunteers. List

the dollars donated and hours volunteered each year. It is critical that potential members

(even parishioners) understand where their donations go

• Exemplification schedules; information about the Fourth Degree Assembly in your area

Step #2: The Look Pick a size, shape, color and typeface for your brochure. In deciding what size to make your brochure, keep in mind what will be easiest to produce and the resources needed to create in large quantities.


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Step #3: Design Design an appealing and practical layout. Layout possibilities (whether they be for a flat page two-fold or three-fold brochures) are limited only by your imagination. Many software programs include templates for brochures and other items. These templates are generic layouts that allow you to simply drop in information. Make your layout as clean and uncluttered as possible to allow the reader to easily follow your message.

Step #4: Printing The number of copies you need will determine the best way to output your brochure. If you need a limited number, you may want to run copies out on your PC's printer. Take your brochure to a copy center for reproduction in larger numbers. Remember, your brochure's main purpose is to be read…if it is not pleasing to look at, no one will read it. If it does not help the reader understand your message, do not use it. In four easy steps you have an attractive brochure ready for distribution to tell prospects all about your council and the Order.

5.3 Recruitment Strategies: Two-on-One Recruitment

Bringing twice the energy, enthusiasm, knowledge and persistence to any endeavor doubles the likelihood of success. That’s why 2-on-1 recruiting is the way to go.

• Organize two-man recruitment teams from the membership committee and additional

recruiters

• Train recruiters; ask your field agent to assist; show recruitment productions and order

and distribute copies of the Pocket Flip Chart (#2041), and Membership Documents

(#100)

• Divide the prospect list among two-man teams

• Telephone each prospect to schedule a visit with the prospect and his wife by the two-

man team

• Conduct personal visits at the prospect’s home, emphasizing local council activities and

opportunities for involvement by prospect, wife, and the entire family

• Review promotional materials with the prospect and his wife – “As Knights we not only

act on faith...” flyer (#4497), “Our Future Knights...” flyer (#9116), “The Potential of a

Man...” flyer (4496), “What this organization stands for...” booklet (#4495),

Member/Spouse Fraternal Benefit flyer (#2773), Columbia magazine, council

newsletters, etc.

• ASK PROSPECT TO JOIN. Assist in completing Membership Document, and collect

fees.

• Ensure prompt initiation. Inform candidate of the dates for the Admission Committee

interview and Admissions Degree Exemplification

• Complete proposer duties:

- Accompany the prospect to the Admission Committee interview, the Admissions

Degree Exemplification and council meetings;

- Introduce prospect and his family to council members;


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- See that the prospect is assigned to committees/programs of interest;

- Encourage prospect to complete Formation/Knighthood Degrees and accompany him

to exemplifications

5.4 Recruitment Strategies: Open House

An open house provides an opportunity to introduce your council and the Order to a broad audience of prospects at one event. The main objective is to exhibit your program — your volunteer service programs, your social and fraternal activities, your membership benefits — that your council and the Order have to offer to members and their families.

• Appoint a committee to organize the open house

• Set a date and time then publicize the event in local newspapers, radio, television and

church bulletins

• Order quantities of promotional materials including the “Open House” poster (#2826)

from Supply Department at least six weeks in advance

• Compile a list of prospective members

• Send open house invitations to prospects and their spouses

• Follow up the mailing with a telephone confirmation of receipt and availability to attend

events

As the event approaches, reconfirm all arrangements for site, materials, program, etc.

• Arrange for a display of council scrapbooks, awards, programs, activities

• Assign to each attending prospect to a recruiter who will act as mentor throughout the

event

• Invite your chaplain/parish priest and field agent to your event and allow time for him to

explain the benefits of membership

• Have a member of the 4th degree in regalia present

• Show a promotional video -

o Experience of a Lifetime

o Life and Legacy of Father McGivney

o Founding to Future

• Schedule a question and answer session following the film further explaining the council

and the Order

• Make certain host-recruiters ask prospects to join, and assist them in completing the

Membership Document (#100).


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5.5 Recruitment Strategies: Church Drive

A church drive is an ideal opportunity to reach an audience of qualified prospects (Refer to next section on the latest training opportunity for the Delta Church Drive Model). Its success is dependent on carefully planning and carrying out each of the following steps:

• Plan a date AT LEAST 6-WEEKS OUT

• Notify State Membership Coordinator on date and location. The State Membership

would be happy to assist you!

• Obtain the pastor’s approval for the membership drive at all Masses on target weekend

and get him involved in your recruitment efforts - your parish priest is often your number

one recruiter

• Order quantities of Prospect Cards (#921A), Membership Documents (#100), and

posters and flyers such as “As Knights we not only act on faith...” flyer (#4497), “Our

Future Knights...” flyer (#9116), “The Potential of a Man...” flyer (4496), “What this

organization stands for...” booklet (#4547), “Make a Difference” recruiting poster

(#4498), Fraternal Membership folder (4494), “Did You Know?” flyer (#1267), Family

Fraternal Benefits flyer (#2761), Member/Spouse Fraternal Benefit flyer (#2773), etc.,

from the Supply Department.

• Provide an announcement for parish bulletin during each of the two weekends before the

drive

• Prepare a tabletop display highlighting council activities and member benefits; include

handouts and copies of the council newsletter and place in the church's vestibule

• Post teams of two to three Knights at each church door at every Mass to hand out flyers

and Prospect Cards

• Arrange for the pastor, Grand Knight or Membership Director to make a brief

announcement prior to or after Mass, explaining the Knights of Columbus, encouraging

men to complete Prospect Cards and hand in as they leave church. Use a letter of

support from the bishop (if available from state council) or sample pulpit announcements

(#2678) available from the Supply Department

• Position Knights at exits to answer questions from prospects, assist in completing

Membership Documents or entry into the Council Landing Page, or collect completed

Prospect Cards for follow-up

• Make sure tables/supplies are restocked for each Mass

• Deliver all Membership Documents, completed Prospect Cards to the Council

Membership Director

• Assign prospect names to recruiting teams for personal follow-up visits and follow up

immediately!


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5.6 Recruitment Strategies: Delta Church Drive

The Delta Church Drive Program is a relatively new membership program that incorporates an online aspect for recruiting, interest cards and even online membership. To capitalize on the strengths of online membership, Grand Knights and Membership Directors of every council should attend one of the weekly Southwest Region – Delta Church Drive Training Modules (times reflected in Mountain standard):

Monday evenings - from 6:30 p.m. to 7:30 p.m. Monday evenings - from 8:00 p.m. to 9:00 p.m. Saturday mornings from 9:00 a.m. to 10:00 a.m.

These training modules are conducted by the Regional Training Director, Brother Kenneth White and can be accessed by logging into the following link and using the access code provided below: https://global.gotomeeting.com/join/317091949 Access code 317-091-949

6.0 Round Tables Living in service to all is one of the most dynamic qualities of being a Knight. A unique way for Knights to serve is by helping out in local parishes, especially in those churches that do not have a Knights of Columbus presence. The Order requests council members to extend services to such parishes. This can be accomplished by establishing a Parish Round Table in which current member Knights help local parishes. The parish priest will identify the services he requires. The Parish Round Table Coordinator will then work with members of the Parish Round Table and the council to fulfill his wishes.

6.1 Round Tables: Establishing a Round Table

• Aided by his officers, the State Round Table Director will meet with the Grand Knight to

decide which area parishes will be served

• The Grand Knight and his officers make lists of council members who belong to those

area parishes. All will automatically become part of that Parish Round Table

— New members of the parish may be recruited, as well

• The Grand Knight, with the help of his officers, informs all council members who belong

to the designated parish, that the Order would like to set up a Parish Round Table and

then explains the benefits to them

• The Grand Knight and a Knight parishioner call on the pastor to offer help

— Since the pastor assigns the projects, there will be no conflict with existing

groups.

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• The Grand Knight presents the priest with a Knights of Columbus overview brochure

(Form# 4519), a Parish Round Table program brochure (Form# 2632) and a list of

Knights who are parishioners

• If the pastor is not receptive to a Parish Round Table, his decision is accepted and he’s

told that the offer remains open if circumstances change

• If the pastor is receptive, the Grand Knight appoints a Parish Round Table coordinator

• The Grand Knight completes the Report of the Parish Round Table Coordinator (Form

#2629), mails it to the Supreme Secretary and sends copies to the State and District

Deputies

• Formation of the Parish Round Table and appointment of the coordinator are

communicated to those involved, and announcements are published in the parish and

council bulletins

6.2 Round Tables: Operating a Parish Roundtable

• There are no elected offices in the Knights of Columbus Round Table as the appointed

coordinator is the only designated leader

• No regular meetings of the Parish Round Table are held

• The Parish Round Table has no dues since the members continue to meet their financial

obligation to their council

• The coordinator should visit the pastor frequently (monthly is suggested) to ask what the

Knights of this parish can do to help

• The pastor should only be as involved as he wants it to be with the goal of the Parish

Round Table to lighten his workload, not add to it

• The coordinator should call on those Parish Round Table members best qualified to

carry out specific projects and provide project leadership from start to finish

• When a project requires more support than the Parish Round Table members can

provide, the coordinator solicits the council for support and assistance

• All funds raised by the Parish Round Table must be kept by the sponsoring council

o As with any other expenditure, the sponsoring council must approve all

necessary Parish Round Table expenses

• Parish Round Table projects are council projects

o The Parish Round Table coordinator must communicate with the Grand Knight

and the council to ensure the project’s success


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• The Grand Knight and the pastor annually review activities of the Parish Round Table

and the effectiveness of the coordinator

• If the pastor desires a change of coordinator, or if the coordinator resigns during the

fraternal year, the pastor selects a new coordinator and the Grand Knight makes the

appointment

• If there is a change of pastor, the Grand Knight and the coordinator call on the new

pastor, explain the program and seek his continued support

7.0 Admissions Committee

The Admissions Committee, used correctly, ensures that applicants understand the Order and that the council understands what the candidate expects from his membership. This mutual understanding makes for a more thorough recruitment process and is the first step to membership retention.

• The Grand Knight shall appoint an Admission Committee of up-to seven members

• Within five days of the first reading of the application, the Grand Knight shall refer the

application to the Admission Committee

• The Committee should contact the applicant to set up a time where they can meet him

and his family

• They should ensure the applicant meets the membership qualifications (18 years of age

or older; practical catholic – living up to the precepts of the faith and received the

sacrament of confirmation), give a complete overview of the Knights of Columbus and

their respective council, and answer any questions that the Catholic man or his family

may still ponder

• After the visit, a report should be made back to the council of their findings

• Inform the candidates of the date of the next Admissions Degree Exemplification

• Advise the proposer to accompany his candidate to the exemplification

• Invite the new members to participate in committees/activities that match their interests

8.0 Ceremonials: Conducting an Admissions Degree Exemplification

Promptly advancing new members through the exemplification of degrees is absolutely essential to successfully building and maintaining membership. A well-organized, regular schedule of degrees will ensure this progression and help prevent the loss of potential Knights.

• Sponsor an Admissions Degree team, if possible. If not, participate with a district degree

team or use the Exemplification DVD

• Schedule and conduct frequent Admissions Degree Exemplifications – preferably every

month or every other month


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• Publicize the degree schedule at council meetings, in council bulletins, advertisements

and mailings

• Schedule degrees around important Knights of Columbus/council dates – be sure to

avoid major holidays

• Select honorees for each exemplification for greater impact, visibility and attendance

• Contact candidates a day or two in advance to confirm attendance and advise on

appropriate attire

• Arrange for the proposer or a member of the recruitment committee to pick up candidate

and escort him to the Exemplification

• Distribute Candidate Kits (#531) – rosary, Knights of Columbus lapel pin, and These

Men They Call Knights booklet

• Advise new members of the next Formation and Knighthood degree exemplification

dates

• Recognize new members and their proposers at the conclusion of the exemplification

• Order and present generic New Member Certificates (#268) or current campaign degree

certificates to degree recipients

• Print the names of new members in the next scheduled council bulletin

• Invite neighboring councils to your degree exemplifications

9.0 Promoting Insurance Program

The Order was founded to provide financial security to working-class families who lost their breadwinner to premature death. Today, our greatest fraternal benefit is our top-rated insurance program. Every member should be made aware of available insurance benefits for his own well-being and that of his family. To help facilitate this, every council should:

• Establish a good working relationship between council members and your assigned

field agent.

• Introduce your field agent at all council meetings or events and provide an opportunity

for him to speak

• Refer all insurance-related questions to the council’s field agent

• Send copies of all Membership Documents (#100) for new members to your general

agent immediately following the Admissions Degree Exemplification (typically the duty

of the Council Financial Secretary)

• Make sure the field agent is included on the council mailing list

• Include the field agent in all council planning sessions so he can be represented at

council events when possible or appropriate

• Ask the field agent to:


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- Contribute a message for each issue of the council’s newsletter including his name

and contact information. As an alternative, use the “Suggested Articles for Council

Bulletins,” available from our Field Management Department

- Place a Knights of Columbus insurance advertisement in each issue of your

council newsletters

- Serve as your council's insurance promotion chairman

- Serve as a trainer for your recruitment teams

• Conduct Fraternal Benefits Nights - your field agent can obtain a Fraternal Benefits

Night kit from the Supply Department

• Encourage all new members and their spouses to schedule an appointment to meet

with the field agent

• Work with your field agent to attain Founders’ Award – refer to Supreme Council

Awards section in the Faith In Action Guidebook (#10590)

• Compete for the Insurance Promotion Award – refer to the Supreme Council Awards

section in the Faith In Action Guidebook (#10590)

10.0 Retention Reminders

Retention Starts with Recruitment • Recruiters accurately explain membership/dues expectations

• Admissions Committee carefully interviews and briefs candidates

• Programs Committees engage the new member immediately

• Sponsors take responsibility as mentors to fully integrate new Knights

Retention Early Warning Signs • Member never took his Formation or Knighthood degrees

• Member has not participated in any events or meetings in 6 months

• Member has no friends in the council

• Member has moved with no notice for updated phone number or email address

Retention Corrective Actions • Retention Committee (RC) is in place and active

• Financial Secretary notifies the Grand Knight and RC of delinquent members monthly

• RC makes personal contact with members - A personal face-to-face meeting is best with a friend who knows the member - A personal phone call is next best; find out why his is not participating - A personal letter is a last resort

▪ Never send a form “Retention Letter” ▪ Use conversational style; express an interest in the member ▪ Explain membership/dues requirements and procedures ▪ Use email if that works for the member


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Retention Truths • We lose members due to a lack of communication, not for failure to pay dues,

which is simply the “last straw”

• Like the prodigal son, when you view every council member as important, you have taken the first step toward successful retention

• Retention means No Member Left Behind

10.1 Retention: The 24-Hour Knight

Today’s men face many commitments. From his duty to his family to his obligation to his work place, there are constant demands on his time. How many times have your council’s recruiters heard the reply: “I don’t have much time to give to the Knights, so why should I join?” It’s a common concern among many prospects that they just don’t have the time to be a part of the Knights of Columbus. Imagine if you were able to tell a man that if he could just give 24 hours a year to the Knights of Columbus he could make a positive difference in his community and Church. Below is an illustration of just how little time it takes to be an active part of the Knights of Columbus. Even with this minimal commitment he can be an important part of a council and reap the benefits of what membership in the Knights of Columbus has to offer him and his family. When talking to a prospect about joining our Order, try breaking down the time commitment in this way:

• 12-hours a year by reading the weekly parish bulletin, the state and local council

newsletters, the Columbia magazine, and surfing the State Council and Supreme

Council websites

• 2-hours a year by volunteering at the council’s annual campaign for people with

intellectual disabilities

• 2-hours a year by attending, with his family, two council Corporate Communions or

prayer services at the parish

• 2-hours a year by participating in a council-sponsored Faith, Community, Family or Life

project of his choosing

• 2-hours a year by attending one council meeting (if it’s a well-run interesting meeting he

might even come back for a second)

• 4-hours a year by enjoying a council social function with his family such as a dinner,

dance, picnic, etc.

When you present the time commitment of joining the Knights of Columbus to a man is this way, it doesn’t seem very intimidating at all. Once a man becomes a member and sees how rewarding being a part of the Knights of Columbus is, he’ll want to dedicate more of his time to the Order.


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There are 8,760 hours in a year. By giving the Knights of Columbus 24 of those hours (less than 0.3%), a man can become a better Catholic, a better father, a better husband and a better person. Think of the difference the Knights of Columbus can make in our communities if these men join us. We only have to let each qualified prospect know that he has the time to join and make a difference in his community and the Church in just 24 hours.

10.2 Retention: The Shining Knight and Knight Mentor Awards

The Shining Knight Award Program is a voluntary program for First Degree members ONLY, and all requirements must be met no later than first anniversary of his Admissions Degree date. It is designed to have a member become involved in the multitude of program activities the council offers, becomes an immediate asset to the council’s recruiting effort, and allows the Field Agent an opportunity to discuss the many products available to the new Knight and his family.

Upon conclusion of the candidate’s First Degree, an information sheet explaining the Shining Knight Award should be given to the new members by the District Deputy. In his absence, the host Grand Knight or Council’s Field Agent should ensure the new member receives the information. This information sheet will contain the required criteria to receive a Shining Knight Award. The requirements are as follows:

• Attends a minimum of three council meetings

• Volunteers to work on three Council projects/programs

• Receive his Formation and Knighthood Degrees

• Meets with the Council’s Field Agent

• Recruits at least one new member

The qualifications listed above are the same for recognition by the Supreme Council –

“Shining Armor” Award and by the State Council – “Shining Knight” Award. As such, notification of the member’s successful accomplishment of the requirements should be forwarded to the State Council via the Shining Knight report located in Appendix B. Councils should also submit the Qualification Card (#4292), verified by the Grand Knight, to Supreme.

In conjunction with the Shining Knight program, State has instituted the Knight Mentor Award. This recognition is awarded to any Knight who “mentors” a Brother Knight through the Shining Knight process. The Knight Mentor will participate with the Shining Knight candidate during all of the required activities outlined above. In addition, the Knight Mentor will meet separately with a Field Agent in order to achieve the Knight Mentor Award. Successful accomplishment of the requirements should be forwarded to the State Council via the Knight Mentor form found in Appendix B.

Members receiving the Shining Knight or Knight Mentor awards will be presented certificates from the State Council. A State Officer or District Deputy will present the


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Knights with the Awards at an appropriate council event. During the State Council Convention, special recognition will be made to the Shining Knights and Knight Mentors. Annually at the State Convention, the the council that produces the most Shining Knights and the council that produces the most Knight Mentors during the calendar year is recognized and awarded. The Shining Knight and Knight Mentor Reports must be submitted to the State Membership Coordinator no later February 1st.

11.0 Reactivation: Welcome Back Brother Program for former and inactive insurance members These men who thought well enough to join the Order once may be waiting on the right opportunity to reactivate their membership. They may have had preconceived ideas about your council or our Order based on previous experience which may no longer hold true today. Again, like with the younger generation, educating them is strongly encouraged. Re-explaining the new opportunities or changes that may have occurred since they deactivated their membership is highly important. Use a telephone calling tree to invite them to your next council social activity. NOTE: Reactivating inactive insurance members qualifies a council for additions toward the Father McGivney and Founder’s Award quota.

Your Guide to Implementing the "Welcome Back Brother" Program

Plan Your Approach. The Council Membership Director and Grand Knight should meet to determine a council goal, timetable and how to organize the effort to contact former council members and convince them to rejoin.

Review Former Member List. The membership committee should examine the Former Member list forwarded from the Supreme Council office the Council Financial Secretary in September to assess the total number of prospects and to determine the extent of the task ahead. Delete former members who no longer meet the eligibility requirements for membership. Use council records to supplement the Supreme Council list and to provide updated addresses.

Design Your Program: Decide what approach or event will be most successful at convincing former Knights to return. Consider options such as: Open House program exclusively for former members; Welcome Back Brother; council celebrations or receptions; Super Bowl or Founder’s Day parties, a council anniversary or other festive event; Personal visits from recruitment teams. Plan approaches or events that will emphasize what the former member and his family have missed and that their return is welcomed.

Choose an Effective Means for Contact: Whatever the event or approach you've chosen, you need to reach your former member audience, and more than once. Use any or all of the following methods: personal letters on council letterhead, telephone contact,


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personal invitation from friends in the council or the original proposal, visits by recruitment team.

Order Supplies: The Supreme Council Supply Department can provide the posters, flyers, videos or other recruitment aids available for committee use. Order “As Knights we not only act on faith...” flyer (#4497), “Our Future Knights...” flyer (#9116), “The Potential of a Man...” flyer (#4496), “What this organization stands for...” booklet (#4495), Family Fraternal Benefits flyer (#2761), Member/Spouse Fraternal Benefits flyer (#2773), etc., from the Supply Department. Prepare kits of these materials for distribution.

Create Incentives: Develop an incentive program (dinners, gift certificates, and council recognition) to motivate recruiters/teams. Promote Supreme Council awards or create your own council incentives.

Assign Names To Recruitment Teams: Divide the "eligible" former members among the council's recruitment teams. Outline the timetable during which all programs’ steps should be enacted, realizing all membership readmissions, reactivations and reapplications must be received, processed and recorded at the Supreme Council office by June 30th to be eligible for credit toward the Father McGivney Founder’s and the Star Council Awards.

Make It Happen: Implement the plans you've made. Order the materials, write the letters, make the telephone calls, host the Open House or other event and invite families to rejoin.

Follow Up: Periodic follow-ups are the responsibility of the Membership Committee. The Membership Director and committee members should make certain every eligible former member is personally contacted. Once a former member has agreed to rejoin, don't make him wait. Immediately complete a Form 100 Membership Document that will make it official and hand deliver it to the Council Financial Secretary for prompt processing.

12.0 “Notice of Intent to Suspend” Procedure ***PLEASE NOTE: Councils MUST notify the State Council by submitting the

State Retention Form prior to sending the Form 1845 to Supreme***

1. The Financial Secretary will mail the Membership Bill—First Notice Form #423 15

days prior to the billing period. 2. If payment is not received in 30 days, the Financial Secretary will mail the

Membership Bill –Second Notice Form #424. 3. If payment is still not received at the end of the first month in which the member

has failed to pay his dues: a. The Financial Secretary will provide the names, addresses, telephone

numbers, and amounts of delinquency for each member in arrears to the Retention Committee.

b. A “Knight Alert” letter Form #KA-1 will be forwarded to each delinquent member, signed by the Grand Knight and Trustees.


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c. The Grand Knight will assign a member of the Retention Committee to telephone the delinquent member to remind him of his financial obligation. The committee member will provide a written report of his attempted calls and findings to the Grand Knight. If the member is experiencing financial difficulty, the Grand Knight should be the one to take direct control of the matter. Remember, no member should EVER be dropped because of financial hardship. Annual dues can be paid semi-annually, quarterly, or monthly if the need arises.

4. Prior to proceeding to the next step, Councils MUST contact the State Deputy or State Membership Coordinator for guidance and must submit the State Retention Form (found on state website) to the State Membership Coordinator.

5. If at the end of the second month the member still has not paid any part of his dues, the Notice of Intent to Suspend Form (#1845) is to be prepared and signed by the Financial Secretary, countersigned by the Grand Knight and distributed as follows:

a. The original is sent to the delinquent member. b. The Supreme Office Copy is forwarded to the Membership Department.

The Supreme Knight will mail a personal letter to the delinquent member. This letter will convey the Supreme Knight’s interest in having the member retain his “good standing” status.

c. The State Copy should go to the State Retention Chairman identified at the beginning of this booklet.

d. The District Deputy will attempt a visitation (telephone or personal) with the delinquent member to discuss the arrearage situation. In the course of this action, suggestions for possible solutions should be recommended, and the District Deputy will oversee and remain involved until a response or other actions have been taken. The District Deputy will record his findings on the back of his copy of the Form #1845 and forward to the State Deputy for perusal.

e. The council copy is retained for their records. 6. If the delinquent member does not meet his obligation or arrange a satisfactory

payment schedule within 60 days following processing of the Form #1845, the council may file a Form 100 Membership Document, indicating suspension. However, the suspension will not be processed at the Supreme Council office unless a Notice of Intent to Suspend Form #1845 has been on file for the required 60 days. Also, they will not process the suspension unless the council has submitted the Service Program Personnel Report #365 indicating who has been named as the Retention Chairman for their council.

7. The Notice of Intent to Suspend Form #1845 becomes NULL AND VOID 90 DAYS following the date it is recorded at the Supreme Council Office. After the 90-day period has elapsed, the form will be removed from the file under the assumption the council has been successful in retaining the member.

8. If, subsequently, the member on whom the council previously filed a Notice of Intent to Suspend Form #1845 should again become delinquent, the entire billing/retention process must be re-implemented as described above.


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If a member has been billed properly and remains financially delinquent in their membership responsibility, then the proper procedures for suspending the member should be activated. By January 31st of each year the State Council requests:

1. All members be current in their financial obligation by paying their dues or are receiving a pardon from the council, or

2. The council will have started the suspension or withdrawal process only after

having submitted two billings before sending the NOTICE OF INTENT TO

SUSPEND. The form needs to be forwarded to:

STATE RETENTION CHAIRMAN: Ryan Mackey 425 Basalt Court Golden, CO 80403 C: (720) 839-2980

This process, as outlined by Supreme, is filled with many opportunities to jumpstart communication with the member. If financial, personal, or other obstacles have hindered the member’s journey of membership, the afore-mentioned steps will assist in their detection. It is the duty of the District Deputy (acting on behalf of the State Deputy), the Insurance Field Agent, and Supreme to ensure the local council follows these procedures accurately and in a timely fashion.

13.0 Glossary of Terms

This glossary of terms is provided to assist with some of the vocabulary used when speaking about membership

WITHDRAWAL: A Brother Knight in good standing with a current membership card desires to terminate their membership. A signed Form 100 should be signed by the Brother Knight expressing his desire. A $.50 charge will appear on the council’s next billing statement from Supreme for the withdrawal card. Any time this former member wishes to reapply for membership, his Withdrawal Card must accompany his Form 100. During his absence no per capita fees are incurred. These DO affect a council’s net gain/loss with the quota number proposed by Supreme.

SUSPENSIONS: Typically, a Brother Knight’s membership is terminated due to non-payment of dues. According to Section 168, Paragraph 3 of the “Charter, Constitution, and Laws” a member must be in arrears at least three months before he can be suspended. These DO affect a council’s net gain/loss with the quota number proposed by Supreme. In Colorado, we ask that the Brother Knight be at least two years in the arrears before the suspension process is started. INACTIVE INSURANCE MEMBER: If an Insured Member withdraws his membership or is suspended, then his membership status is changed to Inactive Insurance Member. This action does positively affect a council’s net gain/loss with the quota number proposed by Supreme for both membership and insured members. NOTE: However, when the cash value of their policy falls below the amount charged by Supreme for per capita, Supreme will drop their name from the council’s roll. This action will appear on the Financial Secretary’s monthly billing statement. READMISSIONS: A former member, for more than three months and less than seven years, may apply for membership back into their former, or new, council. If the member received a withdrawal card, he is only asked to pay a $7.50 Readmission Fee. This money stays in the new council’s account and is kept by them. If the member was suspended for non-payment of dues, then the new council must charge for all the dues he is in arrears. This fee will be billed to the new council approximately 2 – 3 months after the


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initial Form 100 is submitted. The years of membership prior the Knight’s separation from the Order do not count towards the twenty-five consecutive years needed before Honorary or Honorary Life membership is granted. Readmissions DO affect a council’s net gain/loss with the quota number proposed by Supreme. REACTIVATION: When an Inactive Insurance Member requests to rejoin our Order in an active status, he is considered to reactivate his membership. If the member received a withdrawal card, there is no Reactivation Fee charged. If he did not withdraw, then there is a $5.00 Reactivation Fee that may be charged. Readmissions DO affect a council’s net gain/loss with the quota number proposed by Supreme. DISABILITY-RELIEF FROM PAYMENT: Knights who are unable to engage in any occupation for a period of at least six months may apply for a waiver of dues under Section 118(e) of the Order’s laws. If a member applies for medical disability relief from payment a doctor’s note is required. In both cases the member’s status is only good for that calendar year and must be renewed 90 days prior to the following calendar year. DEATH: When a member dies, only the complete date of the death (month, date, and year) is necessary. This information should be placed on the Form 100 and sent into Supreme as quickly as possible for processing. All survivor information should be included on the Form 100. A misconception is that the Financial Secretary needs a copy of the member’s death certificate. The Supreme Knight will send a letter of condolence if the death information is forwarded within six months of the member’s date of death. The Field Agent should also be immediately notified if the member was insured. These do not affect a council’s net gain/loss with the quota number proposed by Supreme.


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2019 – 2020 Programs Handbook Colorado State Council Knights of Columbus

Colorado State Programs Team Contacts

Position Name Phone # E-Mail Address

State Programs Coordinator Clark Musser 720-771-5205 [email protected]

State Faith Director Stephen Sweeney 303-880-9820 [email protected]

State Community Director George Stragand 303-794-4753 [email protected]

State Family Director Mark Germann 303-995-0854 [email protected]

State Life Director Ric Romero 719-460-0399 [email protected]



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1.0 Service Activity Program Plan

1.1 Introduction

The Colorado State Knights of Columbus fully supports the Principles of our Order of Charity, Unity, Fraternity and Patriotism. To that end, the Supreme Council has established a Service Program framework to assist councils in setting up activities that support the Order’s Principles.

Supreme defines the Service program as follows:

“The Service Program is designed to establish each council as an influential and important force within the community, elevate the status of the programming personnel, provide more meaningful and relevant programs of action, establish direct areas of responsibility, build leadership, and ensure the success of council programs.”

The Supreme Service Program is organized into four (4) Directorships: Faith, Community, Family, and Life.

1.2 Objective

The objective of the Colorado State Service Activity Program is to encourage and assist Councils in creating a robust Service Activity Program and provide State level awards recognizing the resulting efforts and good works. This objective is a direct flow down from the Vision Statement and Mission Statement from the Colorado State Council.

Vision Statement A Catholic, family, fraternal service organization which carries forward the teachings

and values of our Church with our Bishops, Priests and Religious. Mission Statement

To achieve excellence in all programs which assist our Dioceses, Parishes, Missions and communities in providing support for our Catholic values and teachings.

1.3 Materials

The Colorado State Service Activity Program is comprised of two (2) parts: o Part A - Colorado State Service Program Activity Handbook

o Part B - Colorado State Award Program

The Service Program Activity Handbook provides the information and guidance necessary for a Council to create a Service Program structure which will result in implementation of a robust Service Program Activities. The Handbook highlights the programs that the Supreme and State councils have put emphasis. Guidance on creating a Service Program and helpful resources are provided. You will see administrative points


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mentioned throughout the handbook. These are points that your council will receive for the final point count at the end of the year for awards. The Colorado State Service & Membership Activity Award Program provides recognition to Councils based on their participation and results of Service & Membership Program Activities.

2.0 Service Activity Programs

2.1 Introduction

This Colorado State Knights of Columbus Service Activity Program Handbook will give an overview of the Knights of Columbus Service Activity Program. It will provide the basic organization of a Service Activity Program, an overview of each of the six program activity areas, and provide Council resources. Service Activity Program Overview The Supreme Knights of Columbus have defined a standard Council level organization for a Service Activity Program. A typical organizational chart is presented below:

Council Program Director

Grand Knight

Faith Activities Director

Committees

Family Activities Director

Committees

Community Activities Director

Committees

Life Activities Director

Committees


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Council Service Activity Program Organizational Chart Each Council Grand Knight will appoint a Program Director. This Director will appoint Chairmen for each of the four Service Activity Areas: Faith, Community, Family and Life. The Director and his Chairmen are responsible for creating a comprehensive program for their Council which includes at least four activities each calendar year from each of the defined Service Activity Areas. The Council Programs must complete these four programs: Spiritual Reflection Program, Consecration of the Holy Family, Helping Hands and Novena for Life. The Domestic Church items can come from any Service Area. These Programs are to be documented on the supreme Form SP-7. Use your SP-7 as a planning guide. The following materials are available and should be distributed to or made available for review to the Service Activity Program Team members: The Faith in Action information is on the Supreme web site at:

Kofc/faithinaction --and provides information sheets on each program recommended or required for each of the four program areas The Colorado State Council provides this Service Activity Program Handbook to supplement the Supreme Council’s guidance and to emphasis key programs of interest to the State. This Handbook has a section dedicated to each Service Activity Program area. Service Activity Program Areas Faith Activities Community Activities Family Activities Life Activities Like the Council, the State has a Service Activity Program Organization. The purpose of the State Service Activity Program is to assist the Councils is creating programs in support of the Knights of Columbus goals. The Colorado State Service Activity structure is depicted below:

State Program Cooridnator

Faith Activities Director Family Activities DirectorCommunity Activities

Director

Life Activities Director


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The Colorado State Service Activity Coordinator and Directors are available to the Council Program Directors to provide any assistance in creation of the Council Program Activities.

Faith in Action While Strengthening Our Parish

Through this initiative the Order promotes various programs that support Christian Family life and encourages councils and families to more fully integrate with the sacramental and social life of their parish Some of the current programs include: Family Fully Alive Devotional Program Consecration to the Holy Family Holy Family Prayer Program Family Rosary Journey to the Inn Food for Families Keep Christ in Christmas Campaign Family Week Celebrations Spiritual Formation Groups CIS Kiosks Simple Supper & Stations

Please contact the State Program Coordinator or any of the 4 Program Directors for advice on these activities.

3.0 Faith Activities

3.1 Purpose

To provide opportunities for growth in our Catholic Faith; to support the Church, our Dioceses, Parishes, Clergy and religious in carrying out their divine mission; to enrich the spiritual lives of our members and their families, and to support and promote vocations.

3.2 Faith in Action and State recommended programs

The Supreme Service Activity Program recommends that each Council participate in the following activities

o Refund Support Vocations Program o Goal: Each Council support one or more Seminarians and participate in

Refund Support Vocations Program (RSVP) – Earn Administrative Points o Into the Breach

o Goal: Each council participate in having formation group on spiritual enrichment and study


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o Marion Icon Prayer Program o Goal: A devotion to the Holy Family Icon prayer service

o Building the Domestic Church Kiosk o Goal: Purchase and display the kiosk and distribute the material to

parish/council members can Rosary Program

o Goal: to set up rosary programs for your council, family or parish members o Spiritual Reflection Program

o Goal: Councils will work with their pastors to host and attend low-cost retreats

Holy Hour o Goal: Councils will now work with their pastors to organize regular Knights

of Columbus Holy Hours which may include reflections, a communal rosary and intercessory prayers to St. Joseph, Venerable Father McGivney and the council’s patrons

o Sacramental Gifts o Goal: Councils will together Pray for the recipients of the sacraments and

offer them gifts marking the significance of the occasion

4.0 Community Activities

4.1 Purpose

To increase awareness within the community of the impact that Catholic families have in promoting positive objectives; to assist members of the community less fortunate than us; and to support the special members of our community who live with mental and physical disabilities.

4.2 Faith in Action and State Focus Areas

The State Service Activity Program recommends that each Council participate in the following activities

o People with Intellectual Disabilities Program o Goal: Each Council promote and participate in the Intellectual Disabilities

Program raising money for the for persons with Intellectual Disabilities – o Coats for Kids

o Goal: Each Council promote and participate in the Coats for Kids project by creating or participating in a local coat drive – Earn Administrative Points

o Journey to the Inn o Goal: A Parish/ Family/ Community participation or presentation of Play/

Reenactment of the journey to the birth of Christ. o Global Wheelchair Mission

o Goal: Fund raise and purchase wheelchairs for local or areas Worldwide in need.

o Pennies From Heaven o Goal: Each Council to raise $1.00 or more per member to support the


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Colorado State Charities Fund o Basketball Free Throw Championship

o Goal: Each Council promote and participate in the Free Throw Championship at the Council, District and State level for boys and girls 10-14 years of age – Earn Administrative Points

o Soccer Challenge o Goal: Each Council promote and participate in the Soccer Challenge at

the Council, District and State level for boys and girls 10-14 years of age – Earn Administrative Points

o Essay Contest o Goal: Each Council promote and participate in the Essay Contest at the

State level for boys and girls grades 8,9,10,11 and 12 – Earn Administrative Points

o Disaster Preparedness o Goal: to work with the local first and second responders to assist them in

preparedness and reaction to Disaster situations o Helping Hands

o Goals: Councils have the freedom to organize activities that best suit their community, 3whether it’s serving at a soup kitchen, helping the homeless, aiding the refugees or something entirely unique.

5.0 Family Activities

5.1 Purpose

To involve our families in the spirit of shared Columbianism; to strengthen family life; to care for the widows and children of deceased members; and to encourage prayer in the family setting.

5.2 Faith in Action and State Focus Areas


o Family of the Month/Year o Goal: Each Council to select a Family of the Month and provide them an

award and complete the Supreme family of the month submission and then add the email of the State Family Activities Director for state submission in the spot as State Deputy

o Perpetual Memorial Society o Goal: Provide a membership in the State Perpetual Memorial Society for

each departed Brother o Family Fully Alive

o Goal: encourage Families to integrate and utilize the Family fully alive guide for Family spiritual enrichment

o Father’s Day Affirmation of Wedding Vows o Goal: Father’s Day is an important time to celebrate the role of fatherhood

within the Christian family and is an ideal day for fathers to celebrate and


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honor their marriage vows. Annually sponsoring this event on the third Sunday of June will serve to make your council visible to the parish community and show your member’s support for all fathers and husbands. During these events, Knights and their wives — along with all the married couples of the parish — have an opportunity to affirm their commitment to their wedding vows. After the event, councils should host a reception where they can congratulate each couple and thank them for their witness.

o Family Week Celebrations o Goal: To celebrate and emphasize the importance of the family through

programs that strengthen Parish Community and unite Catholic Family Life.

o Knight of the month o Goal: Each Council to select a Knight of the Month and provide him an

award and complete the State Service Program Knight of the Month form

o Consecration to the Holy Family/ Holy Family Prayer Program o Goal: Every Knights of Columbus council should invite families of their

parish to offer this prayer of Consecration to the Holy Family at all Masses on the first Sunday after Christmas. This day is traditionally celebrated as the feast of the Holy Family. It is our hope that this prayer may strengthen our families, revitalize our parishes

o Food for Families o Goal: Each Council promote and participate in the Food for Families

project creating and or supporting local church and area food banks and programs

o Keep Christ in Christmas o Goal: to keep the true meaning of Christmas prevalent in the season of

Christmas, This can be done with the Keep Christ in Christmas Poster Contest for the youth or by selling Keep Christ in Christmas Holiday Cards or any public display of reminder

o Family Prayer Night o Goal: provide an opportunity for council members, their spouses and

children, as well as other Catholic Families, to come together regularly for prayer, dinner and fellowship.

o Good Friday Family Promotion o Goal: for Knights and their families to work with their pastor to create a

campaign promoting the importance of Good Friday Services. This is the opportunity to also educate parish families about the plight of Christians living in the Holy Land Today.

6.0 Life Activities

6.1 Purpose

To bring our Councils, Community and our Nation a greater awareness to the evils of abortion, euthanasia, and assisted suicide and to dignity of human life at all stages of development according to the teachings of the Catholic Church, and to give a voice to the Unborn, the Elderly, and the Handicapped.


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6.2 State Focus Areas


o Ultrasound Initiative o Goal: Each Council promote and participate in the Ultrasound Initiative to

help raise funds to purchase Ultrasound machines in support of Culture of Life activities – Earn Administrative Points

o State Pro-Life Couple of the Year o Goal: Each Council submit the name of a Pro-Life Couple of the Year

competition awarded at the State Convention – Earn Administrative Points o Culture of Life Program

o Goal: Each Council create a project or family of related projects that support the Supreme Culture of Life Program – Earn Administrative Points

o March for Life o Goal: to organize council members and parish member to attend the local

or national March for Life. Work to increase the awareness of the March o Special Olympics

o Goal: councils and family members volunteer hours or donate funds to the Special Olympics and their events

o Christian Refuge Relief o Goal: Councils collect funds or prayer services for those persecuted

Christians. o Silver Rose

o Goal: work with the Squires on the promotion of the Silver Rose project o Mass for People with special needs

o Goal: a council will assist the parish with a dedicated mass for the intellectual and physical disabled and their families so they feel included and welcomed in the parish and community

o Pregnancy Center support o Goal: Councils providing extensive support to pro-life pregnancy centers

in their local areas ( this is unrelated to the Ultrasound Initiative. The two activities are separate and cannot be double counted

o Novena for Life o Goal: Knights will lead their communities in the spiritual battle to establish

a culture of Life, primarily by praying and promoting a novena ( nine days of sustained prayer) with their parish families and the wider communities

7.0 Supreme Featured Programs These Supreme “Featured Programs” are Order wide focus areas. Detailed information is available on each Featured Program on the Supreme website (www.kofc.org). Related to the Columbian Award Application (SP-7), each Featured Program is worth 2 activities in the appropriate Service Program area providing ½ credit for each respective Program area.


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• Faith Activities

o Refund Support Vocations Program (RSVP)

o Provide moral and financial support to one or more Seminarians. Report the

activity using the RSVP Application (Form 2863) and the Columbian Award

Application (Form SP-7)

• Community Activities

o Habitat for Humanity

▪ Must be a Council sponsored project with a minimum of 200 man-hours of service

from the council, parish or community and provide a minimum donation of $1000

to Habitat for Humanity. Report activity using the Columbian Award Application

(Form SP-7).

o Global Wheelchair Mission

o The Council must purchase a minimum of One Case containing 100 Wheelchairs,

by raising funds through council, parish, or community activities. Report the activity

using the Columbian Award Application (Form SP-7).

o Special Olympics

o Council members must contribute a minimum of 200 man-hours in support of a

state/local Special Olympics activities and must raise a minimum of $2000 for

Special Olympics through council, parish or community activities. Report the

activity using the Partnership Profile with Special Olympics (From 4584) and

Columbian Award Application (Form SP-7).

o Coats for Kids

o The council must purchase and donate to needy children a minimum of eight (8)

cases of coats (96 coats total). Report the activity using the Columbian Award

Application (Form SP-7).

•

• Family Activities

o Food for Families

o A Council must sponsor events with the parish community to collect a minimum of

1000 pounds of food to be donated to a parish food pantry or community food

bank. In addition, council members must contribute a minimum of 100 man-hours

in the preparation/distribution/service of meals to needy families. Report the

activity using the Food for Families Reimbursement Program Refund and Plaque

Application (Form 10057) and Columbian Award Application (Form SP-7).

• Life Activities

o March for Life

o A minimum of 100 marchers must participate in a local/regional/national March for

Life activity. The council must be part of an organized program and should work

within the council and involve parish and community participation. Report the

activity using the Columbian Award Application (Form SP-7).

o


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o Ultrasound Initiative

▪ The Council in association with the State Council shall identify a Pregnancy Care

Facility that is medically certified to utilize and maintain an ultrasound machine.

The Council must raise sufficient funds to cover one-half of the purchase price of

an ultrasound machine through council, parish or community activities. Report the

activity using the Ultrasound Initiative Application (Form 4686) and Columbian

Award Application (Form SP-7).

Summary If you do participate in these Programs, ensure you follow the Supreme guidelines for full credit/reimbursement. Be sure to complete the required Supreme Forms & note that each one of these Featured Programs count as 2 activities on the Columbian Award Application (SP-7).

8.0 Forms

8.1 Purpose

The Supreme and State Councils require some minimum reporting on Council Service Activity Programs for the year. These reports provide the documentation verifying the charitable works completed by the Knights of Columbus. As an incentive for the Councils to complete the requested reporting, the State Council has created an Awards Program (reference Section B.)

8.2 Required Reports

In section B.3.4, there is a listing of required Forms to be submitted to the State Council Related to Service Activity Programs. Please complete and return each Form by the noted Deadline. Even if your Council does not participate in a program listed, please complete the Form noting that the activity was not held and submit it as requested.


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APPENDIX A Colorado State Award Program

A.1 Overview

The Colorado State Knights of Columbus Awards program encourages participation in Service Programs and Membership Activities. The State Awards Program has been reviewed by the Membership and Program Coordinators and refinements have been made to encourage Council participation.

A.2 Summary

The Colorado State Awards Program is based on a calendar year of activities, not a fraternal year. Clarification on where to send reports

PROGRAM REPORTS - ONLY send Annual Program Reports to State Program Coordinator Clark Musser

- These must be sent in HARD COPY - Do NOT send Program Reports to the State Deputy - Do NOT send Program Reports to the Membership Coordinator

MEMBERSHIP REPORTS ONLY send Annual Membership Reports to State Membership Coordinator Jason Pasionek - Do NOT send Membership Reports to the State Deputy

Do NOT send Membership Reports to the Program Coordinator

A.3 Summary of Award List

Award List The following are the Monthly State Programs Awards: Knight of the Month

- Councils should honor their Knights who make outstanding contributions to their parish and community and live in the spirit of Columbianism by recognizing them as a Knight of the Month. The State Council recognizes a Knight of the Month from those selected as Knight of the Month by their council. To be considered for the State Knight of the Month honor, entries must be submitted to the State Knight of the Month Chairman NOT LATER THAN the 15th of the month following the month nominated. Nomination forms can be found in the Knight of the Month pamphlet distributed by the Supreme Council, the Supreme Council website and in Appendix B of this handbook

Family of the Month Councils should honor their families who make outstanding contributions to their parish and community and live in the spirit of Columbianism by recognizing them as a Family of the Month. The State Council recognizes a Family of the Month


11

from those selected as Family of the Month by their council. To be considered for the State Family of the Month honor, entries must be submitted to the State Family of the Month Chairman NOT LATER THAN the 15th of the month following the month nominated. Nomination forms can be found in the Family of the Month pamphlet distributed by the Supreme Council, the Supreme Council website and in Appendix B of this handbook.

The following are the Annual Colorado State Awards:

Awards Based on Points Tabulated

Top 25 Awards

Top Division Awards

Program Awards

Service Activity Program Awards (Supreme & State)

Father Francis Kappes Chaplain of the Year

John J. Mildenberger Pro-Life Couple of the Year

Family of the Year

Knight of the Year

Outstanding Newsletter

People with Intellectual Disabilities Membership Awards

Top Council Recruiter Shining Knight Knight Mentor

Outstanding Council Brochure

Recruitment

Retention

Ceremonials

Insurance

Reactivation (Welcome Back Bother)

A.4 Service Activity Program Awards

Top 25 Awards Awards will be given to the top 25 councils in the state determined by points. Councils will also be awarded the divisional trophies for each of the six divisions. The Divisions are defined by Council membership as of January 1 prior to the beginning of each fraternal year. The membership total is defined as the number of Associate and Insurance members in each Council. Inactive members are not counted in the Council membership total. It is not a requirement to have positive membership and insurance growth to be eligible for a Division Award.


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Top Division Awards The Top Division awards includes six Divisions with awards for First, Second, and Third Place Councils. The Divisions are defined by Council membership as of January 1st. The membership total is defined as the number of Associate and Insurance members in each Council. Inactive members are not counted in the Council membership total. It is no longer a requirement to have positive membership and insurance growth to be eligible for a Division Award. Below are the updated Division definitions:

Division Membership Totals

Red 0 - 50

White 51 - 68

Purple 69 - 85

Green 86 - 119

Blue 120 - 185

Gold 188 +

The Top Division winners will be determined based on the total earned points for the calendar year. Refer to the Point Calculation section for details on the total points a Council can earn. Service Activity Program Awards (Supreme & State) Awards will be presented to the Councils having the best individual programs in each of the four Service Activity Program categories (Faith, Community, Family and Life). The Supreme Award will be presented to the Councils that have the best activity in each category and the State Award will be presented to the Council having the second-best program in each category. The Supreme Award winners will have their program submitted to the Supreme Council for entry in the international competition.

A Council may only win ONLY ONE of the Supreme / State Service Awards per Calendar Year. Use the State Council Service Program Awards Form in Appendix B for each report. Only ONE report form for each Service Program Activity Category is required and will be judged. Ensure you submit ONLY ONE report for each Service Program Activity area. All Service Activity Program reports should be short and concise, and should contain at the very least a description of the program, the steps that went into planning and carrying out the activity, the benefits and impact of the activity, whether the activity was considered successful and why or why not, the number of persons participating, the number of Knights participating and man hours expended. The report, including attachments (budgets, flyers, pictures, and other materials), should not exceed three double sided 8.5” x 11” papers or 6 pages in addition to


13

the initial form. The report and attachments must stand on its own by being complete. The Council Grand Knight MUST sign each report submitted. All Service Activity Program reports must be sent to the State Service Program Coordinator by February 1st.

Clark Musser State Program Coordinator [email protected]

Below are the judging criteria for each Service Activity Report

CRITERIA DESCRIPTION

Planning How well were all aspects of the program planned? Reward reports with detailed descriptions of all steps in planning process and those that show some foresight in planning the program.

Publicity What was done to publicize the program effectively within the Council, Church and community? Reward efforts to publicize the event to council members, parish members, community, members.

Participation What was the level of participation by Council members? Could more members have participated? Reward efforts to maximize participation of council members, parishioners and other beneficiaries of the program as applicable.

Results What were the results, whether good or bad? Did the program benefit the intended participants or beneficiaries?

Analysis How well did the Council analyze the effectiveness of the program, changes to improve the program, and whether the program is worth continuing? Reward attempts to honestly assess the program’s effectiveness.

Presentation Is the report on the proper form? Were the proper headings used? How well is the report written, presented, organized? Reward those reports that appear to be the result of some effort and original thought (as opposed to a slightly revised version of last year’s report).

Overall Impression The director’s overall impression of the quality of the program. Reward new programs, programs that furthered one or more of the principles of the order, the overall success of the program and the members’ participation. Is the activity in the correct category, if not deduct points here.

Father Francis Kappes Chaplain of the Year Award This award is presented to an Outstanding Chaplain in the State. A Council Chaplain is vital to the spiritual growth of Knights and their families and will help encourage our children to respect and appreciate our Clergy and grow in Our Faith. Councils can submit their nomination for Chaplain of the Year by completing the form in Appendix B. The award application must be sent to the State Service Program Coordinator by February 1st. Here are some criteria that distinguish winners for the Chaplain of the Year Award. - Based on activities and programs held in the calendar year - Sustained participation throughout the calendar year - Growth of Catholic principles and faith formation amongst the Council members - Activities had tangible effects on others in the council, parish, or community John J. Mildenberger Pro-Life Couple of the Year Award The Couple/Knight who best demonstrates commitment and results in the calendar year to the Pro-Life program is honored with this award. To qualify, the couple must be nominated by their Council using the form found in Appendix B. The Pro-Life Couple of


14

the Year form may be accompanied by not more than 10 pages containing pictures, clippings or other information describing the nominee’s qualifications. The award application must be sent to the State Service Program Coordinator by February 1st. Here are some criteria that distinguish winners for the John J. Mildenberger Pro-Life Couple of the Year Award: - Based on activities and programs held in the calendar year - Sustained participation throughout the calendar year - Activities had tangible effects on others in the council, parish, or community - Inspired others to participate in Culture-of-Life programs/activities - Couple/Knight models an active Catholic spirituality - Both husband & wife (if applicable) participated either on same activities or separate

activities during the calendar year Family of the Year To be considered for this award, the Family must have been recognized by the council as a monthly Family of the Month and submitted on time for consideration to the State Family Director. In addition, the entry form for Family of the Year is a Supreme form and found on kofc.org and must be submitted. The nomination MUST include the current Family of the Year nomination form (both pages) and a 5” X 7” family picture (not a snapshot). The form may be accompanied by not more than 10 pages containing pictures, clippings or other information describing the nominee’s qualifications. The State winner will be submitted to the Supreme Council for consideration as the Supreme Family of the Year. The award application must be sent to the State Service Program Coordinator by February 1st. Here are some criteria that distinguish winners for the Family of the Year Award: - Based on activities and programs held in the calendar year - Sustained participation throughout the calendar year - Activities had tangible effects on others in the council, parish, or community - Inspired others to participate in programs/activities - Brought families together in activities (describe activities/events) - Identify hours spent on each project described Knight of the Year To be considered for this award, the Knight must have been previously recognized as a monthly Knight of the Month winner from his Council. The monthly entry must be submitted on time for consideration to the State Knight of the Month Chairman. In addition, the entry form for Knight of the Year found in Appendix B must be submitted. The Knight of the Year form may be accompanied by not more than 10 pages containing pictures, clippings or other information (the degree the Knight has attained, parish name and location, current council office, Past GK or Past FN. Please describe the Knight’s effort in support of Charity, Unity, Fraternity and Patriotism as well as his activities in support of Faith, Community, Family and Life programs) describing the nominee’s qualifications. Additionally, include a color photo (head and shoulders) of the nominee. The winner is submitted to the Supreme Council for selection as the Supreme Knight of


15

the Year. The award application must be sent to the State Service Program Coordinator by February 1st. Here are some criteria that distinguish winners for the Knight of the Year Award: - Based on activities and programs held in the calendar year - Sustained participation throughout the calendar year - Activities had tangible effects on others in the council, parish, or community - Inspired others to participate in programs/activities - Brought new Knights into the Council and provided mentoring of new Knights - Identify hours spent on each project described Outstanding Newsletters Awards will be presented to the two Councils who publish the best newsletters throughout the year based upon quality of effort, content, appearance, and originality. To qualify, the newsletter must be published at least four (4) times during the year. Newsletters should be sent to the elected State Officers, State Program Coordinator and State Publicity Director. Each council is to submit a newsletter (their best newsletter in their opinion) with the award submissions to the Program Director on Feb 1st of each year. People with Intellectual Disabilities Program The Council that collects the highest amount of money per member for the People with Intellectual Disabilities campaign will be presented an award for their outstanding effort. To qualify for this award, the Council must remit the proceeds and report to the State Charities Secretary and a copy of the report to the People with Intellectual Disabilities Chairman by December 31st.

A.5 Membership Program Awards

Top Council Recruiter The member throughout the state who has successfully recruited the most number of new members will be recognized and receive an award for his hard work. Recruitment figures will be based on the Proposer Signature on completed and timely submitted Form 100s.

Shining Knight and Knight Mentor Awards Awards will be presented to the top councils that produce the most Shining Knights and Knight Mentors during the calendar year. Separately, each council will receive 25 points for each Shining Knight Award and 25 points for each Knight Mentor award form submitted the previous calendar year and have the ability to earn up to a maximum of 200 points (forms due February 1st). All Shining Knights and Shining Mentors will be recognized at the State Convention. The forms for both Shining Knight and Shining Mentor can be found in Appendix B of this book.

Outstanding Council Brochure


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Awards will be presented to the two Councils that submit the best Council Brochure throughout the year based upon quality of effort, content, appearance, and originality. To qualify, the brochure must successfully convey, in a concise and easily readable format, the Council activities, results and donation recipients, number of volunteers, etc. State Membership Reports Awards will be presented to the Councils having the best individual programs in each of the five Membership categories (Recruitment, Retention, Reactivation, Ceremonials, and Insurance). Use the State Council Membership Awards Form in Appendix B for each report. Only ONE report form for each Membership Category is required and will be judged. Ensure you submit ONLY ONE report for each Membership Activity area. All Membership reports should be short and concise, and should contain at the very least a description of the program, the steps that went into planning and carrying out the activity, the benefits and impact of the activity, whether the activity was considered successful and why or why not, the number of persons participating, the number of Knights participating and man hours expended. The report, including attachments (budgets, flyers, pictures, and other materials), should not exceed three double sided 8.5” x 11” papers. The report and attachments must stand on its own. The Council Grand Knight MUST sign each report submitted. All Membership Program Award reports must be sent to the State Membership Coordinator by February 1st. The Membership Reports will be graded on a total of 100 possible points. We will be looking for information and judging on the following criteria.

CRITERIA DESCRIPTION

Planning How well were all aspects of the event(s) planned? Reward reports with detailed descriptions of all steps in planning process and those that show some foresight in planning.

Results What were the results, whether good or bad?

Analysis How well did the Council analyze the effectiveness of the event(s), lessons learned, future improvements, things to do differently? Reward attempts to honestly assess the program’s effectiveness.

Presentation Is the report on the proper form? Were the proper headings used? How well is the report written, presented, organized? Reward those reports that appear to be the result of some effort and original thought (as opposed to a slightly revised version of last year’s report).

Overall Impression

The director’s overall impression of the quality of the report and event(s).


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A.6 Report Submission Guidelines and Deadlines for State Award Program

Please submit all Programs reports and forms in one packet and the Membership reports and forms in a separate packet. You must submit all forms to Supreme as indicated by the form requirement throughout the year. Please send copies of these forms as indicated for the State Award program. All reports must be received or postmarked NO LATER THAN February 1st to be eligible for credit toward the Faith In Action Awards or to earn points toward the Division Awards. There is no need to ‘overnight’ any reports. On the next page is a chart identifying what forms or reports are requested, the due date, and where to submit for credit toward the State Awards Program. This is not a complete list of all forms and reports required by Supreme. Check with your Financial Secretary for those report requirements.

FORM REQUIRED

WHERE TO SEND

DUE DATE WHERE IS FORM LOCATED

PROGRAM AREA

CLARIFICATION

For 2863: Refund Support

Vocations Program

(RSVP) Refund and Plaque Application

Supreme and State Program

Coordinator

February 1st

Council Report Forms

Booklet or

www.kofc.org/forms

Faith

Father Francis Kappes

Chaplain of the Year

Application

State Program

Coordinator

February 1st

Appendix B

Faith

Marian Hour of Prayer

Participation Report

State Program

Coordinator

February 1st

Appendix B

Faith

Form 5023: Keep Christ in

Christmas Poster Contest Participation


Coordinator

February 1st

Council Report Forms Booklet or

www.kofc.org/forms

Family

Form 185: Council Officers

Supreme & State

Program Coordinator

August 1st


www.kofc.org/forms

Supreme and State

Submit a copy to Program

Coordinator

Form 365 Council Service

Program Personnel

Supreme & State

Program Coordinator

August 1st


www.kofc.org/forms

Supreme and State

Submit a copy to Program

Coordinator

http://www.kofc.org/forms





18

FORM REQUIRED

WHERE TO SEND


PROGRAM AREA

CLARIFICATION

Knight of the Month Report

State Knight of the Month

Chairman

No Later than the 15th

of each month

Appendix B

Family

Can be sent electronically from

State Council website

Council Newsletter recognition

State Program

coordinator

February 1st

Community

Submit your best newsletter for consideration

Knight of the Year Report

State Program

Coordinator

February 1st Appendix B Family

Form SP-7: Columbian

Award Application

Supreme &

State Program

Coordinator

February 1st


Booklet or www.kofc.org/forms

Supreme and State

List program activities completed from Jul to Jan and planned programs

from Jan-Jun.

Form 1728: Annual Survey

of Fraternal Activity Report (as reported to Supreme Dec

31)

Supreme &

State Program

Coordinator

February 1st


Booklet or www.kofc.org/forms

Supreme and State

Submit a copy to

Program Coordinator

Form 1993A: Family of the Month Report

State

Family Director

No Later than the 15th

of each month

www.kofc.org/forms

Family

Submit to State Family Director

Family of the

Year

State

Program Coordinator

February 1st

www.kofc.org/forms

Family

Submit hard copy form with picture and cover sheet found in

Appendix B

Family Game Night

Participation

State Program

Coordinator

February 1st Appendix B Family

Perpetual Memorial

Society Form

State Charities Secretary

As Required Appendix B or www.coloradokofc.org

Family Submit to State Charities Secretary

Form FT-1: Free Throw Participation Report Form


Coordinator

February 1st Council Report Forms Booklet or

www.kofc.org/forms

Community

Essay Contest Participation

Report


Coordinator

February 1st Appendix B Community

Form 4567: Soccer

Challenge Participation

Report


Coordinator

February 1st


www.kofc.org/forms

Community





http://www.coloradokofc.org/




19

FORM REQUIRED

WHERE TO SEND


PROGRAM AREA

CLARIFICATION

Community Participation

Report

State Program

Coordinator

February 1st Appendix B Community

Form 4584: Partnership

Profile -Special Olympics

State Program

Coordinator

February 1st


www.kofc.org/forms

Community

Form 10057: Food For Families

Reimbursement


Coordinator

February 1st


www.kofc.org/forms

Community

Form 10071: Global

Wheelchair Mission


Coordinator

February 1st


www.kofc.org/forms

Community

Form 10092: Partnership

Profile – Habitat for Humanity


Coordinator

February 1st


www.kofc.org/forms

Community

Ultrasound Initiative

Participation Report


Coordinator

February 1st

Appendix B

Life

Culture of Life Participation

Report


Coordinator

February 1st

Appendix B

Life

John J. Mildenberger

Pro-Life Couple of the Year

State Program

Coordinator

February 1st

Appendix B

Life

Form STSP: State Service

Activity Program

Reports (Faith, Community, Family, and

Life)

State

Program Coordinator

February 1st

Appendix B or

www.kofc.org/forms

Community Faith

Family Life

Membership Summary Form

State Membership

Program Coordinator

February 1st

Appendix B

Membership Director

Submit report for BEST Program for

each of Four Program areas. i.e. Submit six reports

only, one from each program area







20

FORM REQUIRED

WHERE TO SEND


PROGRAM AREA

CLARIFICATION

State Membership

Reports (Recruitment,

Retention, Ceremonial, Insurance,

Reactivation)

State Membership

Program Coordinator

February 1st

Appendix B

Membership Director

Shining Knight Form

State Membership

Program Coordinator

February 1st

Appendix B

Membership Director

Submit report for BEST Program for

each of five Program areas. i.e. Submit five reports only, one from each

membership area

People with Intellectual Disabilities program

To State Charities Secretary and State

People with Intellectual Disabilities Chairman

December 31st

Appendix B or www.kofc.org

Community

Awards to the highest amount of money

raised per member

Keep Christ in Christmas

Poster Contest Participation

Form

Supreme and State

Keep Christ in

Christmas Director

February 1st

Appendix B

Church

A.7 Point Calculations

Points are used to evaluate each Service Program and Membership report as well as completion of required Supreme forms and attendance at state functions and other miscellaneous key activities or reports. The points will be tabulated by Council and will be used as the basis to award the Division Awards for each of the six colored Divisions and the Top 25 councils in the State. The Divisions remain based on membership totals The below point allocation more adequately reflects the importance of the activities requested by the State for Council participation. The plan is that more Service Program Activity participation will lead to membership growth and retention.

http://www.kofc.org/


21

Report/Activity Maximum Point Value

Service Program Points

Chaplain of the Year Award Application 25

Faith Service Program Report 100

Community Service Program Report 100

Family Service Program Report 100

Life Service Program Report 100

Life Participation Report 25

Essay Participation Report 25

Family of the Month Report (10 pts/month) 120

Free Throw Participation Report 25

Game Night Participation Report 25

Keep Christ in Christmas Participation Report 25

Knight of the Month Report (10 pts/month) 120

Marian Hour of Prayer Participation Report 25

Pro-Life Couple of the Year Award Application 25

RSVP Refund Application 25

Soccer Participation Report 25

Ultrasound Initiative Report 25

Special Olympics Partnership Profile report 25

Service Program Maximum Point Subtotal 940

Membership Program Points

Membership Summary Report 100

Recruitment Report 100

Retention Report 100

Ceremonials Report 100

Insurance Report 100

Reactivation Report - Welcome Back Brother 100

Brochure Report (Submit council brochure) 50

Shining Knight Award (25 points per award application submitted up to 100 points maximum)

100

Report/Activity

Knight Mentor Award (25 points per award application submitted up to 100 points maximum)

100

Net Positive Insurance Gain for the Year 100

Net Positive Membership Gain for the Year 100

Membership Program Maximum Point Subtotal 1050


22

Administrative Points

SP-7 (Columbian Award Application) 75

185 (Report of Officers for the Term) 75

365 (Report of Program Directors for the Term) 75

1728 (Fraternal Survey) 75

Attendance: State Mid-Year Meeting, State Organizational Meeting, State Convention (25 points for each officer or voting delegate that attends, up to 200 pts annually)

200

Administrative Maximum Point Subtotal 500

TOTAL POINTS POSSIBLE 2490

A.9 Annual Service Program Form Submittal Checklist

The following checklist is a tool that can be used to help ensure all required forms and reports are submitted timely. If some annual forms are submitted prior when the timeline was required, please attach copies again with your Annual submissions The monthly required submissions are being tabulated when received each month. If you have not participated in a program, please submit the form noting “Did Not Participate” to receive a minimum of Administrative points towards awards.

SERVICE PROGRAM FORM CHECKLIST

Type Form Title

Monthly

Supreme Form 1993A: Family of the Month Report submitted monthly (CC state Family Director when you submit to Supreme on their website)

State Knight of the Month—submitted monthly to Knight of the Month Chairman

Annually or As Required

Supreme Form 185: Report of Officers Chosen for Term

Supreme Form 365: Service Program Personnel Report

Supreme Form SP-7: Columbian Award Application

Supreme Form 1728: Survey of Fraternal Activity

Supreme Form STSP: State Council Service Program Awards


23

Note: Submit one for each Service Program Directorship (4 total)

Supreme Form 2863: RSVP Refund and Plaque Application

Supreme Form 5023: Keep Christ in Christmas Poster Contest Participation

Supreme Form on Line at Supreme: Family of the Year Report

Supreme Form FT-1: Free Throw Participation Report

Supreme Form 4567: Soccer Challenge Participation Report

Supreme Form 4584: Partnership Profile – Special Olympics

Supreme Form 10057: Food for Families Reimbursement Program

Supreme Form 10071: Global Wheelchair Report

Supreme Form 10092: Partnership Profile – Habitat for Humanity

State People with Disabilities Campaign (At the time of the campaign)

State Perpetual Memorial Society

State Essay Contest Participation

State Community Activities Participation

State Ultrasound Initiative Participation

State Culture of Life Participation

State Marion Hour of Prayer Participation

State Family Game Night Participation

State John J. Mildenberger Pro-Life Couple of the Year

State Father Francis Kappes Chaplain of the Year

State Knight of the Year

State Family of the Year

State Submit council newsletter for judging to the State Program Director on Feb 1st


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APPENDIX B Award Forms

(If you fill out all of these forms, you will have completed all of the State and Supreme forms necessary to attain awards)

The following MEMBERSHIP forms are to be mailed (or e-mailed) to:

Jason Pasionek

Colorado State Membership Coordinator

8742 Flower Place Arvada, CO, 80005

[email protected]

25

This reporting form must be completed by each council and forwarded to the State Membership Coordinator by February 1st. A separate form should be completed for each Membership Program Category.

Council Name ______________________________ Council #: __________

Town/City: ____________________________

Grand Knight Name: ____________________________ Grand Knight Phone #: ______________

Project Title: ___________________________________ Date of activity: _____________

Purpose of Activity: (In the space provided, describe in one sentence the purpose of the activity.)

Number of council members participating in activity: _________

Number of man hours expended on activity: _________

Chairman’s Name: __________________________ Telephone Number: _________________

E-mail: ____________________________________

Membership Report, Recruitment: 1 of 2

Colorado Knights of Columbus Membership Reports

Recruitment

MAIL TO: Jason Pasionek State Membership Coordinator 8742 Flower Place Arvada, CO 80005


Colorado State Membership and Service Activity Program Handbook 2018-2019 26

Describe project in detail. Use additional paper if necessary. Supplementary material may be

submitted along with the nomination. Accompanying materials can include letters, testimonials,

news clippings, photos, pamphlets, etc. Do not submit digital recordings because they will not

be considered in the judging process.

Grand Knight Signature Date

ENTRY MUST BE SUBMITTED TO STATE MEMBERSHIP COORDINATOR BY FEBRURARY 1ST.

Original copy needs to be submitted by February 1st to State Membership Coordinator. Please make sure to keep a copy for your council records.

Membership Report, Recruitment: 2 of 2




Town/City: ____________________________







E-mail: ____________________________________

Membership Report, Retention: 1 of 2


Retention

MMAIL TO: Jason Pasionek State Membership Coordinator 8742 Flower Place Arvada, CO 80005










Membership Report, Retention: 2 of 2




Town/City: ____________________________







E-mail: ____________________________________

Membership Report, Insurance: 1 of 2


Insurance











Membership Report, Insurance: 2 of 2




Town/City: ____________________________







E-mail: ____________________________________

Membership Report, Reactivation 1 of 2


Reactivation











Membership Report, Reactivation: 2 of 2




Town/City: ____________________________







E-mail: ____________________________________

Membership Report, Ceremonials: 1 of 2


Ceremonials











Membership Report, Ceremonials: 2 of 2


The Council Brochure Award

The purpose of a brochure is to inform the reader on an item, service, or idea. To do this effectively it needs to be easy to read, appealing and convey the character of the product described. The brochure is also a valuable tool for those recruiting new members since it will make valuable information about your council readily available to them. The Council Brochure Award is given to the Brochure submitted that the State Membership team deems:

1) Describes the Knights of Columbus (history, who we are, etc.…) most effectively 2) Describes what activities the council is active in most effectively 3) Describes some areas where the council donates its money (i.e. names of

charities, Boy Scouts, the parish, Ultrasound machine, etc.…) most effectively 4) Lists the council’s volunteer hours (either the previous year or a history of) …be

proud of all the good work your council does! SHOW IT! 5) Has the most appealing and practical layout/design 6) Any additional information the council adds

Attached is a copy of council brochure: YES NO Who created your brochure? Name: ________________________________________ Do they have a position in the council? If so, what is it? _________________________________

How often do you update the information in the brochure? _______________________________ What event(s) has your council handed out/utilized this brochure?

_________________________________ _________________________________ _________________________________ _________________________________ _________________________________ Has this brochure been used as a recruiting tool? YES NO Original copy needs to be submitted by February 1st to State Membership Coordinator. Please make sure to keep a copy for your council records.



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Shining Knight Award

Each Council will be awarded 25 points per Shining Knight Award form submitted for the previous calendar year from each State Convention since all State awards are based on a calendar year. Shining Knight: ___________________________________________________________

(Print name (clearly) as it is to appear on Certificate) Council Name and Number: ____________________________ District #: ____________ Number of Meetings Attended: ___________ Name of Council Event/Project: Date: 1. ______________________________________ ____________________

2. ______________________________________ ____________________

3. _____________________________________ ____________________

First Degree: ________________________ _____________________________ Date Received Location Third Degree: ________________________ _____________________________ Date Received Location Insurance Representative Meeting Date: _________________________ Name of Candidate Shining Knight is sponsoring: _________________________ First Degree Date and Location for Candidate Named Above: ________________________

Grand Knight Date

District Deputy Date

Insurance Field Representative Date




Knight Mentor Award

Each Council will be awarded 25 points per Knight Mentor Award form submitted for the previous calendar year from each State Convention since all State awards are based on a calendar year. Knight Mentor: _____________________________________________________________

(Print name (clearly) as it is to appear on Certificate) Council Name and Number: ____________________________ District #: ____________ Name of Candidate Knight Mentor is Sponsoring: __________________________________ Number of Meetings Attended with Recruit: ___________ Name of Council Event/Project Attended with Recruit: Date: 4. ______________________________________ ____________________

5. ______________________________________ ____________________

6. _____________________________________ ____________________

Attend First Degree with Recruit: _______________ _____________________________ Date Location Attend Third Degree with Recruit: _______________ _____________________________ Date Location Insurance Representative Meeting Date: _________________________

Grand Knight Date

District Deputy Date

Insurance Field Representative Date




The following PROGRAM forms are to be emailed to:

Clark Musser

Colorado State Program Coordinator [email protected]


Marian Hour of Prayer Participation Report Due February 1st

Submit to: State Program Coordinator

Colorado State Council Knights of Columbus

Marian Hour of Prayer Participation Report

Submit by February 1st to State Program Coordinator

Council ___________________________________ in ________________________. (Name and number) (City)

has participated in the Marian Hour of Prayer Program

A. Date Held: ____________________

B. Location Held:

___________________________________________________________________

___________________________________________________________________

C. Number of Participants:

Knights: __________ Women: __________ Children: _________

D. Who Officiated the Prayer Service (Title/Name):

___________________________________________________________________

___________________________________________________________________

E. Provide any other comments on your Council Marian Hour of Prayer

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

Signed: ______________________________________________ Grand Knight



Chaplain of the Year Due February 1st



FATHER FRANCIS KAPPES CHAPLAIN OF THE YEAR

Submit by February 1st to State Service Program Coordinator

______________________________________ is nominated for Chaplain of the Year by Council________________________________________ in _________________. (Name and number) (City)

Please enter our selection in the State Chaplain of the Year contest.

NOTE JUDGING CRITERIA SHOWN IN SECTION B.3.2.6 Winner’s qualifications are listed below. (Attach additional sheets as necessary. Maximum 10 pages.) ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Winner’s address: __________________________________________ ___________________________________________ Signed: _________________________________________

Grand Knight



Knight of the Month Due 15th of the Month

Submit to: State Knight of the Month Chairman


KNIGHT OF THE MONTH Submit by the 15th of the Month to State Knight of the Month Chairman

Brother___________________________________ has been selected as Knight of the

Month for the Month of ___________________ in the year of our Lord ____________.

Council ___________________________________ in _________________________. (Name and number) (City)

Membership # _______________________. Please enter our winner in the State Knight of the Month contest. Winner’s qualifications are listed below; (Attach additional sheets as necessary.) Highest degree attained: _________________________________________________

Parish name and location: ________________________________________________

Current council office held (if None, State “Member”: ___________________________

Past Grand Knight: Y N

Past Faithful Navigator: Y N Describe the Knight’s effort in support of Charity, Unity, Fraternity and Patriotism as well as his activities in support of Church, Council, Community, Family, Youth and Culture of Life programs. ______________________________________________________________________ ____________________________________________________________________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________ Winner’s address: __________________________________________ ___________________________________________ Signed: ______________________________________________ Grand Knight



Knight of the Year Due February 1st



KNIGHT OF THE YEAR Submit by February 1st to State Service Program Coordinator

Brother___________________________________ has been selected as Knight of the Year by Council __________________________________ in ____________________. (Name and number) (City)

Membership # _______________________. He was the Council Knight of the Month for the month of ______________________.

Please enter our winner in the State Knight of the Year contest.

NOTE JUDGING CRITERIA SHOWN IN SECTION B.3.2.8

Winner’s qualifications are listed below. (Attach additional sheets as necessary. Maximum 10 pages.)

Highest degree attained: _________________________________________________

Parish name and location: ________________________________________________

Current council office held (if None, State “Member”: ____________________________

Past Grand Knight: Y N

Past Faithful Navigator: Y N Describe the Knight’s effort in support of Charity, Unity, Fraternity and Patriotism as well as his activities in support of Church, Council, Community, Family, Youth and Culture of Life programs. ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Winner’s address: __________________________________________ ___________________________________________ Signed: ______________________________________________ Grand Knight



Family of the Month Due on the 15th of each Month

Submit to: State Family of the Month Chairman and Supreme http://www.kofc.org/un/en/officers/forms/council.html

http://www.kofc.org/un/en/officers/forms/council.html


Family of the Year Due on June 1st

Submit to: State Family of the Month Chairman and Supreme http://www.kofc.org/un/en/officers/forms/council.html

Family of the Year Submission Cover Sheet

Family of the Year Nominee ______________________________________________________ Council Name _________________________________________________________________ Council Number ____________________ City __________________________________ Knight’s Degree Attained (Circle one) 1st 2nd 3rd 4th Month Family was “Family of the Month” ______________________ Below are the criteria which your submission will be judged:

- Describes the Family’s effort in support of Charity, Unity, Fraternity and Patriotism - Describes the Family’s effort in support of Church, Council, Community, Family, Youth

and Culture of Life programs - Articulate activities and programs within the calendar year - Document sustained participation throughout the calendar year - Activities had tangible effects on others in the council, parish, or community - Inspired others to participate in programs/activities - Brought families together in activities (describe activities/events) - Identify hours spent on each project described

http://www.kofc.org/un/en/officers/forms/council.html


Family Game Night Participation Report Due February 1st



Family Game Night Participation Report



has participated in a Council Family Game Night.

A. Date held: ___________________

B. Location Held: Name of location _____________________________

Address _____________________________

City _____________________________

State / Zip code ________________ ____________

C. How many participated? Knights _____________________________

Ladies _____________________________

Children _____________________________

D. Describe the activity (what games were played, what was enjoyable, etc.)

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

Signed: ______________________________________________

Grand Knight



Essay Contest Participation Report Due February 1st



Essay Contest Participation Report



has participated in the Youth Essay Contest.

Please indicate the number of participants in your Council Essay Contest

GRADES 8 9 10 11 12 TOTALS

GIRLS

BOYS

TOTALS

Provide Comments and Observations concerning the Knight of

Columbus Youth Essay Contest

______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Signed: ______________________________________________

Grand Knight



Community Activities Participation Report Due February 1st



Community and Youth Activities Participation Report



has participated in the State Focus Community Activities in the one or more of the following ways during the Calendar Year: (Feel free to add backup documentation)

A. Intellectual Disabilities Program Y N

Describe When/How:

_______________________________________________________

B. Special Olympics Challenge Y N

Describe When/How:

_______________________________________________________

C. Food For Families Y N

Describe When/How:

_______________________________________________________

D. Coats for Kids Y N

Describe When/How:

_______________________________________________________

E. Global Wheelchair Mission Y N

Describe When/How:

_______________________________________________________

F. Habitat For Humanity Y N

Describe When/How:

_______________________________________________________

Signed: ______________________________________________ Grand Knight



Ultrasound Initiative Participation Report Due February 1st



Ultrasound Initiative Participation Report



has participated in the Supreme or State Ultrasound Initiative in the one or more of the following ways:

Fundraising Y N If Yes, the amount raised $___________

Coordinated with a Pro-Life Pregnancy Care Center Y N Name of Center _____________________________

Address _____________________________

City _____________________________

State / Zip code _____________________________

Contact & Phone ___________________________ _______________

Describe other activity that was in support of the Ultrasound Initiative

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

Signed: ______________________________________________

Grand Knight



Culture of Life Participation Report Due February 1st



Culture of Life Participation Report


Council ___________________________________ in _________________________. (Name and number) (City)

has participated in the Supreme or State Culture of Life Program in one or more of the following ways during the Calendar Year:

A. Education Y N Describe When/How: ________________________

___________________________________________________________________

___________________________________________________________________

B. Prayer Y N Describe When/How: ______________________________

___________________________________________________________________

___________________________________________________________________

C. Public Witness/Civic Action Y N Describe When/How: ______________

___________________________________________________________________

___________________________________________________________________

D. Donation Y N Describe Amount/When/How: ______________________

___________________________________________________________________

___________________________________________________________________

E. Describe other activity that was in support of the Culture of Life

________________________________________________________________

________________________________________________________________

________________________________________________________________

Signed: ______________________________________________

Grand Knight



Pro-Life Couple of the Year Due February 1st



JOHN J. MILDENBERGER PRO-LIFE COUPLE OF THE YEAR AWARD

Submit by February 1st to State Service Program Coordinator Brother _________________________________________ and his wife _______________________ are nominated for Pro-Life Couple of the Year by Council_________________________________ in ________________________.

(Name and number) (City)

Please enter our selection in the Pro-Life Knight/Couple of the Year contest.

NOTE JUDGING CRITERIA SHOWN IN SECTION B.3.2.7 The Winner’s qualifications are listed below. (Attach additional sheets as necessary. Maximum 10

pages.)

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

________________________________________________________________

Winner’s address: __________________________________________ ___________________________________________ Signed: _________________________________________

Grand Knight



Service Activity Program Report Due February 1st Submit to: State Program Coordinator On-Line at http://www.kofc.org/un/en/forms/council/state_serviceaward_p.pdf

http://www.kofc.org/un/en/forms/council/state_serviceaward_p.pdf


Free Throw Participation Form Due January 1st



Soccer Participation Form Due

December 1st


2019 2020 Membership and Programs Handbook...Colorado State Membership and Service Activity Program...

Documents

Transcript of 2019 2020 Membership and Programs Handbook...Colorado State Membership and Service Activity Program...