Pacific Northwest District Circle K Membership Handbook

M E M B E R S H I P H A N D B O O K

CKICircle K International

P A C I F I C N O R T H W E S T D I S T R I C T

T A B L E O F C O N T E N T SMembership

Recruitment...1 Rentention...4

Socials...5 Icebreakers...6

ServiceService Projects...10

District Service Projects...13International Service Projects...15

FinancialFundraising...18

Dues...20

WorkbookCreating Service Projects...23

Kiwanis FamilyAs an organization sponsored by Ki-wanis International, we are part of a larger network of service groups. Along with Circle K, there are five other separate organizations that are part of the Kiwanis Family:

K-Kids Elementary/PrimaryBuilder’s club Middle/Junior HighKey Club High SchoolAktion Club Adults living with disabilitiesKiwanis Junior Young adults ages 18-35, in Europe only

About Circle KCircle K International is the larg-est collegiate service organization in the world, with more than 11,000 members in 17 nations. CKI’s mission is developing college and university students into a global network of rse-ponsible citizens and leaders with a lifelong commitment to service. our three tenets - service, leadership, and fellowship - are part of every aspect of the organization and serve as the platform for our growth as a whole.

WebsitesPNW Circle K

www.pnwcirclek.orgCircle K International

www.circlek.orgPNW Kiwanis

www.pnwkiwanis.orgKiwanis International

www.kiwanis.org

“Live to Serve,

Love to Serve.”

I N T R O D U C T I O N

R E C R U I T M E N T

Membership recruitment is an ongoing full-year process, not just a fall event. You must encourage members to continue to come to meetings, projects, and socials, and to also show genuine enthusiasm for Circle K. Without true enthusi-asm, people will not want to join; they want to be in an organization that others are already passionate about. Show new and potential members that passion!

* Hosting non-volunteering socials for existing members * Treating all members in a respectful and inclusive manner.* Making sure that member participation is acknowledged publically (and rewarded, if possible!)* Making sure the executive board encour-ages member involvement both during a volunteering event, around campus, and at meetings.* Have someone from the club contact members over summer break and keep ac-tive with summer events.* Bring a friend - every member who brings a friend receives a raffle ticket, and the win-ning ticket is drawn at the end of the term for a fun prize.

Pre-Recruitment

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* Colorful, eye-catching posters and flyers around campus* Post the upcoming events around campus* Offer prizes/rewards for being at the meet-ings (food is always good)* Grab a list of former Key Club members from high schools* Club fairs/rushes* “Grab-n-join”: Grab people from hallway, pull into meeting room* Di-cuts on tables in main areas/commons* Campus TV/Radio* Presentation at freshman orientation* Advertising to all majors and studies* Seasonal advertisements (easter eggs w/meeting info inside, candy canes w/meeting info attached, etc)

Recruitment tips

It’s important to have a clear recruitment plan right from the beginning of the year, so don’t wait until school starts to plan your membership rush!

* Meet with your executive team before school starts to finalize recruitment plans* Have your first meeting as early in the year as pos-sible!

Before Classes

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* Ensure executive board has met prior to first meeting* Email returning mem-bers to inform them about the meeting* Be open to suggestions and encourage them for service projects to make members feel in-clusive and important* Have a festive tone, and make it as fun as possible! Include deco-rations, candy, food, etc* Stress the new mem-bers’ importance, and encoruage them to bring a friend to the sec-ond meeting* Offer incentive (like food) for second meet-ing

First Meeting

* As this is the meeting where the most freshmen are going to attend, be sure the executive team is social and welcome as new members enter the meeting* Run the meeting in an organized and effecient manner for a good im-pression* Provide CKI handouts and brochures* Collect contact informa-tion from new members* Have a social or a vol-unteering opprtunity the weekend immediately following the weekend* Do not pressure mem-bers to join, instead talk about your positive expe-riences in Circle K*Be inclusive and social.

Second Meeting

* Offer something in the third meeting that is an incentive for members to return* Ex. A guest speaker from a local organiza-tion* Plan a volunteering event that weekend with said organization* Once members realize the purpose of CKI and experience it first-hand in the volunteering op-portunity, they will be more inclined to be ac-tive members.* Create fliers with a cal-endar of events to dis-tribute around campus

Third Meeting


TIP:

Remember to provide a

contact information for

your members, like an

email or a website.

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R E T E N T I O N

* FOOD!!!* Follow through with your volunteer opportunities and service projects* Keep your executive team organized* Provide weekly, monthly, and annu-al (major) service projects* Create eye-catching and attractive club t-shirts* Service projects at meetings* Interclubs with other Circle K’s in your area, as well as Kiwanis and Key Club* Bring a friend raffles- the more friends you bring, the more raffle tickets you get (works for both recruitment and retention)* Member recognition at the end of the year with a banquet, certificates, year-end scrapbook/slideshows

Retention tips

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S O C I A L S

* After-class/weekend movie night so-cials with popcorn and candy* Athletic activities such as basketball tournaments, go-carts, lazer tag, or even a wii-tournament!* A picnic in the park or barbeque by the beach when the weather is suit-able* A turkey dinner or holiday party with candy and Secret Santa

The list can go on... remember, you can always get creative and make your own social, tailored to the inter-ests of your club’s members!

Remember to

get creative and

have fun!!!

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I C E B R E A K E R S

Rock Paper Scissors TournamentPlay Rock Paper Scissors standing up. The loser of the round goes behind the winner and cheers them on. Continue to engage in more rock paper scissors games until you have two giant chains of people. The winner will be the win-ner of that round of RPS.

Captain’s OrdersOne “Captain” stands at the front and shouts the following orders. Anyone who doesn’t follow the orders is out. Orders are:* Three men rowing: three people sit in a line, do rowing motion* Four men eating: four people sitting facing each other, eating motion* Lighthouse: Four people spinning with hands above head, forming a tower around one person in the middle as the “light”, spinning in circles* Man Overboard: One person step-ping on another, who’s on the ground* To the left: touch the left wall* To the right: touch the right wall* Captain’s orders: everyone salute, cannot move until captain says “at ease”.

Name GameGet all the members to stand around in a circle, and name off each name as you go around. Then go around again, and have the person repeat their name and all the names of the people before him/her.

Vis-a-VisMembers pair off into two’s, and the adjudicator shout out two body parts that must touch between the partners, such as “nose to knee”. Every time the adjudicator shouts “vis-a-vis”, you must find a new partner. Slow people to find a new partner are out.

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Human KnotA group of max. 8 people forms a cir-cle, and grab the hands of someone across in the circle (not beside them). Everyone is then in a knot, and have them try and untangle themselves faster than the other groups.

JiggelowEveryone stands in a circle. One per-son will shout, “Hey (insert name)!” and the person replies, “Hey what?” and they repeat this one more time. Then the first person will shout “Show me how you jiggelow”, and everyone will together shout “Show me how you jiggelow!” The second person then has to say, “with my hands up high and my feet down low, (insert dance motion here) this is how I jiggelow!” Then ever-body in the circle has to repeat “With his/her hands up high and his/her feet down low, (insert dance motion here) this is how he/she jiggelows!” Every-body then sings “ji-ggelow, ji-ji-gelow” twice. Game then repeats.

Find your SoulmatePair off everyone into two’s, and assign the partners each a compound word, such as ‘jumboshrimp” or “sugardad-dy”. Separate the partners into groups across the room and have them close their eyes and find each other by yell-ing their half of the compound word.

Animals SoulmateHave everyone stand in a circle, and assign each pair an animal. The pairs then stand across the circle from each other, and close their eyes and try to find their partners by making the noises of the assigned animals.

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The Alphabet Improv GameHave a group of 5-6 and give them a scanario (burning building in a dessert, etc) and have them carry on a con-versation with the start of that conver-sation being the alphabet, in order. Ex, first line would start with A and second line would start with B, etc.

Get to know you presentationsIf the club is small enough, you can do more in depth get to know you games other than just icebreakers. For example, you could have “me-in-a-bag”, where each member brings a bag of items that represent their lives, hobbies, and interests and present it in front of the club or a small group. You can also do something called “culture share”, where each member brings items, food, or apparel that represents their culture and background.Such games are a great way to get to know your members and build a closer bond, and utilize that bond to promote volunteer events, service projects, and district events such as DCON.

The Number GameHave a group of 5-10, and try naming off numbers to the highest you can in no particular order. The catch is that only one person can say one number at the same time. Anyone who says numbers at the same times are out.

Human Tic-Tac-ToePlace nine chairs in a 3x3 pattern, and split groups off into boys vs girls. Play tic-tac-toe with your team mates as the human pieces, giving them verbal directions as to exactly where to sit to win the game.

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Baby I Love YouEveryone stands in a circle, and one person goes up to another and asks them in any way, tone, or manner they’d like without touching: “Baby I love you, won’t you smile for me?” And the recipient must answer with-out laughing, “Baby I love you but I just can’t smile for you.

Big BuddhaA group of max. 10 people sit in a cir-cle, with their partners sitting in front of them in arm’s grasp. There will be one person standing in the middle, and when that person says “Big Buddha”, he or she will point to two pairs around the circle, and the partner sitting in front will try to reach for the person in the middle’s feet, while the partner in the back tries their best to restrain them. This can be a very physically in-tense game, so make sure the game is played on a soft surface, such as grass or gym mats. It’s also more comfort-able to pair up same-gender partners.

Secret CelebrityStick the name of a celebrity on the player’s head, and get him or her to ask yes or no questions to other players to find out who their secret celebrity is.

Balloon BazookaSplit your group into 4-6 teams, and have one person from each team put on stockings or fishnets. Then stuff as many blown-up balloons as possible in the stocking. Team mates can only grab and blow up one balloon at a time. Winner is the team with the most balloons in the stockings.

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S E R V I C E P R O J E C T S

Coloring BooksSupplies: plain white paper, colored construction paper, markers, photo-copierMake coloring books by drawing im-ages on the plain white paper and photocopy, staple around 10-15 pic-tures together to form one coloring book with construction paper as its cover and back. Donate to sick or un-derpriviledged children.

Trauma DollsSupplies: Cloth, needles & thread, pen, stuffingMake trauma dolls to donate to sick children, as these children use the dolls as a “companion”, and some doctors use trauma dolls as a demonstration of what their surgury procedure will resemble. Draw a stencil of a person, and trace it on all the cloth. Sew two pieces of cloth together, leaving a gap for the stuffing. Flip the doll over, and stuff the stuffing in. Sew over the gap, and you’re done! Donate to ill children.

Back to School ShoeboxesSupplies: Empty shoebox, donated school supplies, colored butcher pa-per & ribbonsFill the shoeboxes up with donated school supplies. Wrap the shoeboxes in colorful paper and ribbon to deco-rate. Donate to underpriviledged chil-dren preparing for back to school.

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Baby Supply KitsSupplies: Baby supplies such as: receiv-ing blankets, cloth diapers, baby socks, gentle soap, undershirts, gowns, etc.You can make baby supply kits for spe-cial organizations for mothers in pover-ty. Can be put in a simple ziplock bag or drawstring bag. Please check with the organization you are donating to to make sure the supplies do not vio-late any of their health regulations.

Scavenger Hunt for Families in Need Supplies: Teamwork and charismaWork with an organization such as the Salvation Army or other nonprofit or-ganzations to generate a “wish list” from families in need, especially dur-ing the holiday season. Split the club up into grousp, and have them fulfill as many of these wishes (usually house-hold items or clothes) as possible with as little money spent as possible (or better, no money, like donations). In the end, the team that fulfills the most wishes with the least amount of money is crowed the winning team.

Foolproof ScarvesSupplies: Polyester fabric, scissorsMake scarves by cutting a piece of fabric the length of a scarf but the width of two scarves. Fold the fab-ric over vertically, and cut 3 inch slits, around 1 inch a part from each oth-er on the edges. tie them together with two regular knots. Fabric dimen-tions can also be adjusted to make blankets,pillowcases, etc.

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Appreciation Banquet for VeteransSupplies: Performers and musicians, decorationsHold an appreciation banquet (with the health-sensitive food the nursing home provides) for the veterans and provide musical or theatrical entertain-ment. Decorate the room in a theme (for example, 1000 paper cranes) and talk to the veterans to provide them company.

Back to School ShoeboxesSupplies: Empty shoebox, donated school supplies, colored butcher pa-per & ribbonsFill the shoeboxes up with donated school supplies. Wrap the shoeboxes in colorful paper and ribbon to deco-rate. Donate to underpriviledged chil-dren preparing for back to school.

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TBA

S E R V I C E P A R T N E R S

Better World Books’ mission is to break the cycle of poverty through educa-tion and literacy by collecting used books and selling themonline to raise money.

Only In the USA

Better World Books

March of Dimes is the leading nonprofit organization for raising awareness and funds for pregnancy and baby health. Their mission is “To improve health of babies by preventing birth defects, premature birth, and infantmortality.”

Only In the USA

March of Dimes

STUFH (Students Team Up To Fight Hun-ger) is dedicated to collecting food from the local university and collegecampuses and raising awareness of thesen eeds upon the student popou-lation. STUFH provides bins for non-perishable food items to be donated, especially during the end of the year when students are moving out.

Only In the USA

STUFH

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S E R V I C E P A R T N E R S

Alternative to STUFH...

Trick or EatDone annually by University of Victoria CKI, Trick or Eat is done during hallow-een time by college students. Instead of going house to house asking for candy, cans of non-perishablefood items are donated.

Only In Canada

The Tomorrow Fund is an endowed fund for Circle K, held within the Kiwanis International Foundation. This fund helps CKI clubs and districts serve their community better through grants and

financial aid.The fund comes from a portion of the CKI member dues, direct donations, and the donation of Carthrage- Pullman Society memberships and the donation of Sapphire Circle hon-

oraries.

Clubs may request from US$200 up to US$2000. Tomorrow Fund applications can be filled out through www.cir-clek.org/Service/TomorrowFUnd.aspx and must be received by

the Kiwanis International Office by December 1st. See the we site for more details.

The Tomorrow Fund

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F U N D R A I S E R S

Miracle MinuteSupplies: Container for spare changeDuring a meeting or right after a guest speaker, have a couple people walk around with a hat or cup asking for spare change donation for the cause.

CarwashSupplies: Soap, sponges, towels, buck-ets, hosesCharge a minimum $5 donation to wash cars at a gas station. While the car owners are getting their car washed, tell them about the cause you are fundraising for!

Sporting Event ConcessionSupplies: goods to sellSell snacks, bottled water, or any food at a school sporting event, like a foot-ball game or swim meet.

Pie Toss (leg wax, hair dye, etc...)Supplies: Pie tin & whipped creamRaise money by having people donate spare change into the jar of the partic-ular person they’d like to see pied (or waxed, or hair dyed, etc) Work within a popular group, like teachers or the football team.

Hugs for a DimeSupplies: willing volunteers & postersOffer hugs for the tiny donation of ten cents. Use this opportunity to promote your cause and CKI!

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Singing TelegramsSupplies: Container for spare changeDuring a meeting or right after a guest speaker, have a couple people walk around with a hat or cup asking for spare change donation for the cause.

Rockband TournamentSupplies: VIdeogame console, willing playersCharge a fee for every individual or team joining the tournament, and let the battle begin! This can also be ap-plied to any other video games.

I’ve got a CRUSH on youSupplies: Crush soda, cellophane, rib-bonsSell during Valentines Day as a fund-raiser to the customer’s “crush”!

Sports TournamentSupplies: A gym, sports equipment, and willing participants.Charge a fee for every individual or team that joins the tournament, and let the games begin! This can be ap-plied to any sports out there, or can be made into a multi-sport tournament.

Pool PartySupplies: Swimming pool & attendeesCombine a social and a fundraiser into one- host a pool party and charge ad-mission. Advertise it to the entire cam-pus and invite other friends, and have some fun. Bonus points if you can find a projector and screen and play a movie at the same time.

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D U E S

Leadership Training (32%): GATC, Student Leadership Program ConferencesTravel/Visits (23%): Visits from International board to districts, board travel to boardmeet-ings and conventionsMember Services (16%): Pins, cardsMarketing and Promotion (16%): Magazines, marketing materials, poublic relations and-promotional materials for clubsAdministrative (10%): Telephone, office sup-plies, legal fees, in-house printingConventions (3%): Adwards, parliamentar-ian, program events

Where do dues go? Why pay dues?

October 1st - Begin paying duesNovember 30th - Last day to pay dues on timeDecember 15th - First delinquent dues notifi-cationJanuary 15th - Second delinquent dues no-tificationOctober 1st - Club made inactive

Important Dates

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1. Be recognized as an official member of CKI2. Receive a member’s pin, card, and number3. Participate in a multitude of community service events4. Get the chance to attend lead-ership conventions and confer-ences to meet great people and attend workshops5. Network with students from around the world and Kiwanians who are there to help you out6. Have opportunities to attend webinars, apply for scholarships, and win awards7. Be insured when you attend CKI events8. Get discounts from organiza-tions such as Better World Books9. Be able to run for offices onthe club, district, and international lev-el10. Take part in something that tru-ly benefits your local community, and the world which you live in!

C R E A T I N G S E R V I C E P R O J E C T S

A self-determined project allows …* YOU and your officers to decide which projects you want to create* What you want to do* How you want to share your results

Write one sentence that describes what your group’s long term goal or community service purpose. It should reflect:* What?* When?* How?

Define your community’s needs.* Look at the important needs facing your neighbourhood, community, or world* Look through local or major newspapers* Gather information and discuss with family or friends

Provide a clear description of what success looks like for your project. * What does success look like?* State intentions clearly.

1. Why start your own?

3. See it:

2. What is the issue?

4. Believe it:

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Establish goals, objectives, and tasks: there are many extremely powerful techniques to accomplish the goal, but for goal setting to be effective, it requires more than just writ-ing down what we want to to achieve.* Define a list of short-term objectives and if needed, describe the specific tasks needed to achieve the objective. An objective is a specific time-based measurable goal that you work towards.* Also, be sure to write down the name of the contacts for each task and the deadline for completing the task.

* What is the longest series of tasks that drive the length of the project?* How can you reduce the path and eliminate tasks?* Create a timeline for your project.* Prioritize: Without understanding what needs to be done before something else, you cannot understand the impact of items down the line (schedule, over budgeting, late delivery, etc).

* Who is involved?* Who are your interfacing people/groups?* Who is supplying you information/who are you supplying it to?* Do you know how to contact these people and where are they located?* Do they know their role?

Understand what could go wrong and provide a path for a more successful project.* What are you worried about?* Don’t necessarily anticipate everything to go wrong, but make a list and capture that information.

5. Build it:

7. Critical Path

6. Team Members:

8. What could go wrong?

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If you have big questions in response to the above bullet, you may want to document the risks and develop a plan B. * What 3 items concern you most about this project?* Document them and determine risk control, and a plan you can use to work around the risk or a plan of attack.

* School announcements & Flyers an posters on campus* Word of Mouth* Press release in community and local newsletters

* Identify resources and skills needed in your project. * Look around your community for these resources- you and your helpers will be united to combat a common problem.* Use local businesses to get sponsorships.* Determine the cost of the service project, create a budget, and fundraise.

* Did I fulfill my initial goals?* What went well?* What did not go so well?* How can I improve next time, if applicable?* What did I learn from this experience?* Don’t forget to celebrate your achievements!

9. Top 3 Worries/Risks:

11. Advertisement:

10. Show me the money:

12. Evaluation:

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Pacifi c Northwest District Circle K Membership Handbook

Produced by Cheryl Li, Membership Development & Rentention Chair 2011-2012

Pacific Northwest District Circle K Membership Handbook

Documents

Transcript of Pacific Northwest District Circle K Membership Handbook