2018-Creating a Poster in Microsoft PowerPoint
Transcript of 2018-Creating a Poster in Microsoft PowerPoint
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CreatingaPosterinMicrosoftPowerPoint
DigitalMediaCommons
FondrenBasementB42
(713)348-3635
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ThisguidewasdevelopedwithPowerPoint2016andPowerPointforMac2011.LastupdatedbyJaneZhaoonFriday,February2,2018.
Objectives• Setupacorrectpostersize• Userulersandguideswhenneeded• Learnthegeneralrulesforcreatingaposterintermsoffont,fontsize,etc.• Beabletoinsertandedittextboxes,shapes,andimages• Mastertheconceptofimageresolutionandtellwhetheranimagewillprintfineornot
basedonitspixeldimension• Choosepropercolorsforforegroundandbackground• Printaposter
ICreatingaposterandaddingtext
1. CreatingyourpostertotheactualsizeyouwantitprintedOpenPowerPoint,
• InWindows:selecttheDesigntab,thenclickSlideSize->CustomSlideSize…InMacs:File->PageSetup
• Inthedialogboxthatpopsup,selectCustomunderSlidessizedfor:
• Thenenterthewidthandheightofyourposter,ininches.PowerPointwill
automaticallysetportraitorlandscapeorientationbasedonthemeasurementsyouenter.ClickOKbutton.
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• Sinceyoudon’thaveanycontentyet,itdoesn’tmatteryouclickMaximizeorEnsureFit.ClickEnsureFitforthisexercise.
• IfPowerPointpopsupanewmessagewarningyouthepagesizeexceedsthe
printableareaofthepaperintheprinter,clickOKtocontinuewiththecurrentpagesize.
PowerPointslidesizelimitation
• ThemaximumsizePowerPointwillallowforaslideis56”.• Don’tresizeaposterwithinPowerPointonceitisdonesinceresizingaposter
willmessupthelayoutoftheposterincludingspacingbetweenobjectsandformatsoftextandimages.Soitisveryimportantthatyoustartyourposterwiththerightsize.
• Checktheinstructionsforthepostersessionswhereyouarepresentingyourposter.Createyourpostertotheactualsizethatyouwantitprintedtoreduceprintingproblems.Typicalpostersizesinclude20”x30”,36”x24”,48”x36”,60”x48”,and42”x42”.
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2. Turningontherulerandguides
• Rulerandguidescanhelpyoudivideyourposterevenlyintothreeorfourcolumns.
• Theycanalsohelpyoulayouttheposterelementsbetter.
1) Turningontheruler• InWindows,Viewtab->Ruler
InMacs,gotoView->Ruler• Youcanseetherulersappearonthetopandlefthandsideofyourslide/poster.
Atthelowerrightcorner,youcanalsoseethezoomlevelofyourcurrentview.
Note:thezeropointisinthecenteroftherulerandthereisnowayyoucanchangethewayrulerdisplaysinPowerPoint.
2) Turningontheguides• InWindows,Viewtab->Guides• InMacs,View->Guides->StaticGuidesandDynamicGuides
3) Creatinganddeletingstaticguides
• HolddownOptionkeyonMacorControlkeyonPC,anddragawaytheexisting
guidewillcreateanewguide.• Dragawaytheguideoutoftheslideareawillmaketheguidedisappear.
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4) Usingdynamic/smartguides
Whenyoudraganobjectonaslide,thedynamicguides/smartguidestrytodeterminewhereyouwanttoputtheobjectorwhatotherobjectsontheslidesyoumightwanttoalignwithit.Intheexampleabove,thedynamicguidesattempttoalignitwiththemiddleoftheslide.
3. PostercontentIngeneral,youracademicposterwillhavethefollowingelements:
1) Titleandauthorlist2) Abstract/introduction/motivation/problemstatement3) Methods4) Results/findings(todate)orexpected5) Possibleapplications,valuetosociety6) Futurework7) Acknowledgement8) References
4. Posterlayout
• Basedonthecontentyouwillcoverinyourposter,decidethelayoutofyourposter.
Letcontentdictatelayout.• Flowoftheposterhastobetoplefttolowerright.• Toptobottom,lefttorightinverticalcolumnisthemostcommonlyused
layout.
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• Decidewhetheryouwanttohaveonecolumn,twocolumnsorthreecolumnsfor
yourlayout.
5. TextandTextBoxTomakeyourpostersuccinct,usebulletedpointsandphrasesinlistsinsteadoffullparagraphs.
1).TextfontUseSanSeriffontsincethesefontsaremorelegiblefromadistance.Serif(i.e.asmalllineattachedtotheendofastrokeinaletterorsymbol)ismorereadableinprint/document.Belowaretypicalsanseriftypefaces:
a. Calibri(defaultfontforMicrosoftOffice2010,2013,and2016).b. Arial c. Helvetica d. Futura e. Gill Sans f. TradeGothicg. Caslon
2).TextsizeMakesuretextislegible3-6feetaway.
! Title:90-120! Headings:48-72! Bodytext:24-36! Caption:18-20
Note:• Tobelegible6feet,use30pt.• Tobelegible12feet,use60pt.
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3).TextboxYoucanuseTextboxtoinsertanytypesoftext.
• ToinsertaTextBox:Home->Insert->Text->TextBox,clickanddragonthetopofthepostertocreateatextbox.Thetextboxisautomaticallyresizedtothefontsize.
• Toformattext,selectthetextbox(i.e.Youcanclickinsidethetextbox,thenclickontheedgeofthetextboxtoselectthetextbox),thenadjustthesettingsforallthetextthatiscontainedinthattextbox.Orselectspecifictextandadjustthesettings.
• Tousethesamesettingtocreateanewtextbox,rightclickonthetextboxborderandselectSetasDefaultTextBox.
• Toduplicateatextboxtomaintainaconsistentsetting,holddownCtrlkeyonPC/OptionkeyonMac,thendragawaytheselectedtextbox.Releasethemousebuttonfirst,thenreleasetheCtrl/Optionkey.Thisisalsothetimethatyouwillfindoutthathavingdynamicguidesturnedonwillaidyoualigntheobjectsbetter.Note:
o ThedefaultfontoftheblankpresentationthemeisCalibrithatisagoodfontforposters.IfyouchooseadifferentfontsuchasHelvetica,itismoreconvenientthatyouuse“SetasDefaultTextBox”function,oryouduplicateanexistingHelveticatextboxinsteadofchangingthedefaultfontsizeontheslidemaster.Thiscustomdefaultsettingwillonlyapplyto
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thatPowerPointfile.IfyoucreateanewPowerPointfile,everythingwillgobacktoMicrosoft’sdefaultsetting(i.e.thedefaultfontwillgobacktoCalibri).
o IfyoucopytextfromaWordfile,usepaste“KeepTextOnly(T)”.Thiswillmakethecopiedtextusethefontselectedforthetextbox.
• ToformatShapeFillandShapeOutlineofatextbox,useShapeFill
andShapeOutline tochangesettingsrespectively.ClickonthetriangleonthebuttontoaccessFillEffectsandLineEffects.
• TomoveaTextBox,parkyourpointeroverapartoftheedgeoftheTextBox.Thepointershouldbecomeafour-headedarrow.ClickanddragtheTextBoxtomove.
• TorotateaTextBox,dragtherotationhandle,thegreencircleabovethetextbox.
• Toworkfaster,youcangroupshapes,pictures,orotherobjects.Selecttheshapesorotherobjects,thenrightclickovertheselectedobjects,chooseGroup.Note:TheGroupbuttonmaybegrayedoutiftheshape,picture,orobjecthasbeeninsertedintoaplaceholderoryouaretryingtogroupaplaceholder,asplaceholderscannotbegroupedwithothershapesandobjects.
IIInsertingshapes,tables,charts,andimages6. AddingShapes
1) Toinsertashape,Home->Insert->Shape->Rectangles,clickanddragtocreatetworectangles.
2) ToformatShape,useShapeFill andShapeOutline tochangesettingsrespectively.
3) ToResizeShape,dragthecornerorsidehandles.4) ToRotateShape,mouseoverthegreendotovertheshape,pressdowntheleftbutton
andhold,andmovethemouse.5) ToEditShape
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a) Dragtheyellowdiamondhandletochangethesmilefacetostraightfacetosadface.
b) Rightclickovertheshape,chooseEditPoints.Rightclickoveranyblacksquareedit
point,youcanchoosedifferentactionsfromthepopupmenu.
6) Tochangeashapeintoatextbox,clickintheshapeandstarttyping.Theshapesare
convertedtotextboxes.
7. Drawingacurve1) OntheInserttab,intheIllustrationsgroup,clickShapes.
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2) UnderLines,clickCurve.
3) Clickwhereyouwantthecurvetostart,moveyourcursortoapointwhereyouwanta
curveandclick,thenattheendingpoint,double-clicktoendtheshape.4) Youcangrouptwoormoreshapestogetherandscaleitupanddownandformatthem
together.5) SinceLinedoesn’thavefilleffect,youcan’tselectalineandstarttyping.6) Intheposterbelow,theSkateboardcouldbemadeofaRoundedRectangleandtwo
Cans.TheRoundedRectanglewascustomizedwiththeyellowhandletohaveaveryroundcurveontheshortedge.
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8. AddingTablesandCharts
• OnPC,gotoInserttab,clickonTable;• OnMac,select:Insert>Table…orfromtheTablestab->New• IfyoucopyatablefromaWordfile,whenyoupaste,amongthepasteoptions,you
canchooseo UseDestinationStyle(S)o KeepSourceFormatting(K)
• DoubleclickthetabletogettheTableToolstabdisplayed.Thenformatthetablethewayyouwantit.
• Note:Youcanonlyformatatableatatime.Youcan’tselecttwotablesandformatthematthesametime.
9. Insertingimages
1) ToinsertimageOnPC,gotoInserttab,clickonPicture;OnMac,select: Insert>Picture>FromFile...
2) Imageformatandresolutiona) Thecommonacceptedfileformatsarejpeg,png,andtiff.b) Afterinsertingaphoto,scaleitupanddowntomakeitfittoyourposter.Double
clickonthephoto,ontheupperrightcorner,thephotodimensionininchwillbedisplayed.
c) 200ppi(pixelsperinch)isrequiredforadecentprintout.UsetheformulaImage
dimensionx200ppitocalculatethepixelsneeded.Inthiscase,youwillneedatleasttheseamountofpixels5.72x200=1144pixelsforheightand10.11x200=2022pixelsforwidthtoprintoutasharplookingimage.
3) Checkimageresolution
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• OnMac,opentheimagewithPreview,Tools->AdjustSize…,nexttoWidthandHeight,choosePixel,imagepixeldimensionwillbedisplayed1021x577.
• OnPC,rightclickovertheimage,chooseSizeandPosition,oropentheimagewithPaint,Home->Resize,checkPixeloption,theimagepixeldimensionwillbedisplayed.
Sothesafeprintoutsizeforthisimageisabout5”x3”.Youcanprobablyscaleditupto10”x6”.Butyoudon’twanttoscaleitover200%tomakeitlooksuperblurryorpixelated.
• Youcanalsoaddmorepixelsintopreventpixelartifactfromdisplaying.Thisprocesswillmaketheimagelookblurry(i.e.notthatsharpanymore)andwillnotincreasetheamountofdetails.ThisappliestoPowerPointforMac2011.Youdon’thavetodoanythingonPCsincePowerPoint2010onPCwillautomaticallyaddmorepixelswhentheimageisscaledup.
4) ProblemsoflowresolutionimagesIfanimageisinaverylowresolution,itmaylookpixelatedorblurrywhenitisenlargedandprinted.
Athumbnailimagewithpixelresolutionof100x67.
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Theoriginalthumbnailimageprintedin6”x4”,lookingverypixelated.(note:thisiswhatthe6”x4”printoutlookslikewhenthethumbnailimageisscaledupandprintedinPowerPointforMac2011.)
Theeditedimagewithmorepixelsaddedin,1200x804,printedin6”x4”,notpixelated,butveryblurry.(note:thisiswhatthe6”x4”printoutlookslikewhenthe100x67thumbnailimageisscaledupandprintedinPowerPoint2010.MorepixelshavebeenautomaticallyaddedinbyPowerPoint2010soyoudon’tseethepixelatedeffect.)
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Theoriginalimagewithresolutionof1200x800,printed6”x4”,sharpandnotpixelated.
5) Toscaleimage,dragthecornerhandle,youwillresizetheimageproportionally;ifyou
dragthesidehandle,youwillstretchtheimagethatway.6) Thereisnotextwrappingfunction(i.e.textwrappingaroundobjectssuchas
tables,pictures)inPowerPoint.Youcanusemultipletextboxestosurroundasquare/rectangleobject,orputtheirregularobjectbehindthetextboxandusespacekeytomovethetextawayfromtheunderliningobject.SeewraptextaroundanobjectinPowerPoint2010formoredetails.
7) Cropapictureorplaceitinashape• Selectthepicturethatyouwanttocroptoaspecificshape• Format->CroptoShapeforPCorMasktoShapeforMac
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• Forinstance,croppingapicturetoaparallelogramshapelikethescreenshotbelow.
• Belowisasampleposterthatusesthistechnique.
IIIChoosingcolorsandfinetuningtheposter
10. Usinghighcontrastcolorsbetweenforegroundandbackground
YoucanborrowPowerPoint’sbuilt-incolorthemesorrefertoitforinspiration. Therearevisibilityrulesbuiltintothetheme.Thelightcolorsarealwaysvisibleoverthedarkcolorsandviceversa,suchaswhendarkcolortextisusedoveralightbackground.Therearesixaccentcolorsthatlookgoodoveranyofthefourpossiblebackgroundcolors.
a) Design->Variants->Colors,forinstance,selectOffice,
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b) Gotothebottomofthepanel,selectCustomizeColors…
c) Youcanseewhatcolorsareusedfortext(i.e.foreground)andbackground.In
general,lighttextandgraphicswillgowithdarkbackgroundanddarktextandgraphicswillgowithlightbackground.• Darkbackgroundwithlighttextandgraphics
o Background–adarkblueordarkpurpleo Textandgraphics–whiteoryellowo Accentcolors–red,limegreen,camelorange,lightblue
• Lightbackgroundwithdarktextandgraphics
o Background–warmbeigeorwhiteo Textandgraphics–darkblue,black,darkpurple
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o Accentcolors–darkgreen,burgundy
Note:Accent1inthethemewillbethedefaultcolorwhenyoudrawlinesandshapes.Itisalsotheheadcellcolorsfortables.
d) Ifthereisaparticularcombinationofforegroundandbackgroundyoulike,youcan
doubleclickonthecolorsquaretoopentheColorswindowandwritedowntheRGBvalue.ClickingonText/Background–Dark2squareintheaboveimagewillopenaColorswindowlikebelow,leftisascreenshotfromPCandrightisascreenshotfromMac.
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! WhenyouchooseacolorforShapeFill,ShapeOutline,orbackground,youcanalwaysmatchtheRGBvaluesontheColorswindowwithwhatyouhave.Forinstance,RiceblueisR0G36B106.UnderMorecolors,typeintheRGBvalue.
e) Colorcombinationstoavoid
o Red&Green–thesetwocolorsclashwitheachotherandarehardtoread.
o Orange/Red&Blue–thesetwocolorsvibrateagainstoneanother.
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f) ChangingthebackgroundcolorTrytostayawayfromanythingthatistoodistractiveorbusy.Asolidcolormightbethebestoption.• InWindows:ontheDesigntab->FormatBackground.
InMacs:ontheThemetab->Background->FormatBackground.• SelectafillColorand/orTransparency.Thetransparencysettingallowsyouto
makethebackgroundimagelesssaturatedandmakeimagesunderneathpartlyvisible.
• Touseanimageasyourbackground,selectPictureorTexturefillandthenInsertFromFile.
g) ToMatchacolorfromanimage(Maconly)Youcanselectanycolorinanimageandapplyittoanobjectortheslideasthebackgroundcolor.
• UnderColor,clickontheAutomaticdropdownmenuandchooseMorecolors…• IntheupperleftcorneroftheColorsdialogbox,clickthemagnifyingglass.
• Yourcursorwillturnintoamagnifyingglass.Youcanevenmovethecursoronto
animageoutsideofPowerPoint.
• Ontheimageclickthecolorthatyouwanttoapplytotheobject/slide,thenclick
theOKbuttontoapplythecolor.
11. Finetuningalltheelements• Leaveatleast½”marginaroundtheentirepostersothatyoucouldprint
yourposteratitsactualsize.• Anyprinterswillhaveanon-printablemargin.E.g.PlotterHPZ6800has
5mm(i.e.0.2inch)non-printablemarginsonallfoursides.Forinstance,a36”x48”poster,ifthecontentofyourpostergoesallwayuptotheedge,
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youeitherhavetofitthepostertotheloaded36”x48”rollofpaper,oryoucanprintyourposteratactualsizeonabiggersizepaper.Askaprofessionalstafftohelpyouifyouarenotsurehowtogettheprintsettingsright.
• LineuptheobjectsonyourposterswithsnappingfeatureandguidesInWindows,Viewtab->GuidesandGridlinesInMacs,gotoView->Guides->StaticGuides
! HolddownOptionkeyonMacorControlkeyonPC,anddragawaytheexistingguideinthegrayareawillcreateanewguide.
! Dragawaytheguideoutoftheslideareawillmaketheguidedisappear.
! Whenyoudragaguidetoacornertomarkthe½”margin,youwillnoticeanumberdisplayingontheguide,whichindicatestheexactpositionoftheguide.
! Onceyouhavetheguidesinthepositionyouwant,youcanthen
dragtheobjecttolineupwiththeguides.
• YoucanuseZoombarattherightbottomcornertozoominandoutasnecessary.Note:inMacs,thedynamicguidesreplacegrids.Thereisnosettingtoturnongrids.
12. ProofreadingyourposterMakethespellcheckprocesspartofyouroverallworkflowtoavoidsomepotentiallyembarrassingsituations.1) OnPc,gotoReview->Spelling2) OnMac,gotoTools->Spelling
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Atthispoint,theSpellcheckrunsthroughthewholeslideandhelpsyoucorrectanytypos.
IVPrinting13. Printing
File->SaveAs..,Format->PDF,savethePowerPointfiletoaPDFfile.CarefullycheckthenewlycreatedPDFfiletomakesureallthespacingandformatsarepreservedfromthePowerPointfile,thenprintthePDFfilefromAdobeAcrobat.
Resources
• PostertemplatesavailableontheDMCGuideswebsite:https://wiki.rice.edu/confluence/display/DMCGUIDES/DMC+PowerPoint+Poster+Templates• Sampleposterwebsites:
o GalleryofcustomerworkatPhDPostershttp://phdposters.com/gallery.php
o Eposters,theonlinejournalofscientificposters.http://www.eposters.net/
o PimpMyPosterFlickrGrouphttps://www.flickr.com/groups/pimpmyposter/
o SURPPosterAwards2005fromStanfordU.http://web.stanford.edu/dept/undergrad/urp/SURP/surpawards05/
• CainProject:PosterResources.(n.d.).RetrievedJanuary20,2012,from
http://www.owlnet.rice.edu/~cainproj/ih_posters.html• Thepartsofascientificposterhttp://www.makesigns.com/tutorials/scientific-
poster-parts.aspx• Designingconferencepostershttp://colinpurrington.com/tips/poster-design• GuidelinesforPosters.(n.d.).RetrievedJanuary20,2012,from
http://www.pitt.edu/~etbell/upj-space/PosterGuide.htm• PosterDesignTips—PRIHelp.(n.d.).RetrievedJanuary20,2012,from
http://help.pop.psu.edu/publishing-and-research-methods/poster-design-tips• PosterPresentations-UniversityatBuffaloLibraries.(n.d.).RetrievedJanuary20,
2012,fromhttp://library.buffalo.edu/libraries/asl/guides/bio/posters.html• Wertheimer,A.(2009).2009PosterMini-Conference.Retrievedfrom
http://www.flickr.com/photos/andrew_wertheimer/4178828660/• AnEffectivePoster :CreatingEffectivePosterPresentations.(n.d.).RetrievedJanuary
20,2012,fromhttp://www.ncsu.edu/project/posters/NewSite/index.html
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• Grouporungroupshapes,pictures,orotherobjectsinPowerPoint2007https://support.office.com/en-IN/Article/Group-or-ungroup-shapes-pictures-or-other-objects-in-PowerPoint-2007-2e4219e2-ad55-45b5-a428-4e05210d398aPowerPoint Tips
• “HowtoCreateaCustomColorPaletteinPowerPoint :SpeakingPowerPoint.”AccessedDecember9,2014.http://speakingppt.com/2012/12/21/how-to-create-a-custom-color-palette-in-powerpoint/.
• “CreateEffectiveBusinessPowerPointPresentations;DaveParadi.”AccessedDecember12,2014.http://www.thinkoutsidetheslide.com/.
• WraptextaroundanobjectinPowerPoint2010https://support.office.com/en-au/article/Wrap-text-around-an-object-in-PowerPoint-2010-386d81b1-925a-494d-83f5-f17b45b4b657
• Drawacurveorcircleshapehttps://support.office.com/en-us/article/Draw-a-curve-or-circle-shape-75e0b5a6-409f-49b2-ad8e-877bafde2ac7
• HowtopermanentlychangethedefaultfontinPowerPointhttps://www.shapechef.com/blog/change-the-default-font-in-powerpointhttps://www.shapechef.com/blog/change-the-default-font-in-powerpoint