2018-09-SA-CAS-Webinar-Liftoffs-FINAL · Collaboration at Scale Designed for Scrum-centric...
Transcript of 2018-09-SA-CAS-Webinar-Liftoffs-FINAL · Collaboration at Scale Designed for Scrum-centric...
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Collaboration at Scale: Inception/Kickoff Meetings for Distributed Teams12-Sep-2018
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Collaboration at Scale
Designed for Scrum-centric organizations with more than 10 Scrum teams, the Collaboration at Scale webinar series provides focused, outcome-driven solutions to collaboration problems faced by Product Owners, ScrumMasters, and Development Teams.
Produced by the Scrum Alliance and Conteneo, Inc., we’re proud of the many distinguished experts who will be joining our series.
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2-4 WEEK SPRINT
DAILY SCRUM MEETING
(EVERY 24 HOURS)
POTENTIALLY SHIPABLE PRODUCT INCREMENT
SPRINT BACKLOGPRODUCT BACKLOG
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Common Scrum Challenges
Tech Debt
Release Planning
Roadmap
Retros
Liftoffs
Refining
Value/ ROI
Priorities
Depend-encies
Done, Done
CI/CD
TODAY:Liftoffs, Kickoffs & Release Planning
Oct 2018:Strategies for Structuring Distributed Teams
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Agenda
1 Kickoff– Inception – SAFe® Program Increment (PI) Planning Meetings
2 Challenges faced by distributed teams
3 Frameworks for– Planning: Stakeholder Radar– Establishing Working Agreements: Team Canvas– Establishing a Vision: On the Cover– Roadmapping: Prune the Future– Understanding Business Value: Biz Value Canvas– Identifying Risks & Opportunities: Sailboat– Understanding Degree of Control: Circles and Soup– Negotiating Scope: Impact-Effort Matrix
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Jesse Fewell
Laura Richardson
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What challenges do you face in a kickoff meeting? (select all that apply)
q My company doesn’t do them.q My team isn’t prepared, we do not really know how to make them
effective.q My team goes to sleep because we do them via teleconference.q My team struggles to get the right people involved, we often have
key stakeholders missing.q We only do them for co-located teams. q My team does them but we rarely get enough time to do them
well. They always feel rushed.q My team does them but we are not good at communicating
results to others. The effort seems wasted. q Something else
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Multi-Select POLL QUESTION
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Kickoff Planning
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Pre-Planning
• Identify Key Participants
• Collect Related Artifacts
• Identify Scope for the Kickoff
• Meeting Logistics, where,
when and official invites
• Identify & communicate
participant pre-work
• Create an agenda
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http://bit.ly/StakeholderRadar
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Liftoff Meeting Agenda
8Ellen Grove’s checklist: https://masteringtheobvious.wordpress.com/2018/01/11/the-deceptively-simple-liftoff-checklist/
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SAFe® PI Planning Meeting Agenda
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https://www.scaledagileframework.com/pi-planning/
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The three challenges
10Terence Brake: Where in the world is my team (http://www.tmaworld.com/our-thinking)
Distraction
Confusion
Incomplete
Engagement
Alignment
Actionable
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Designing for Engagement
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Day 1 Day 2 Day 3 Day 4 Day 5Prep
Business Context
Product Vision
Team Introductions
Stakeholder Map
Working Agreements
Risks & Enablers
Roadmapping Planning Retrospective
Story Storming Story Mapping
Estimation
Re-plan Plan
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Working Agreements
12http://theteamcanvas.com/
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Team operating model
13Resource: http://xblog.xplane.com/diverse-teams-and-ways-of-working
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Working Agreements: DoR & DoD
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http://bit.ly/DoR-DoD
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Establishing a Vision:On the Cover
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http://bit.ly/EstablishVision
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Identifying Risks and Enablers: Sailboat & RAID
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http://bit.ly/SailboatForProjects http://bit.ly/RAIDframework
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Roadmapping: Prune the Future
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http://bit.ly/PruneTheFuture
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Business Value: Biz Value Canvas
18http://bit.ly/Biz-Value
Higher
Lower
New Business
Features that will potentially bring new customers or new markets
Up Sell
Features that will potentially bring money from existing customers and could be sold as add-on, upgrade or plug-in
Retainment
Features that will help avoid losing customers
Op Efficiency
Features that will allow the company to save money (costs) given a potential increase in any operation (installation, configuration, customization...)
https://www.agile42.com/en/business-value-game/
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Understanding Control: Circles and Soup
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http://bit.ly/CirclesSoup
https://www.futureworksconsulting.com/blog/2010/07/26/circles-and-soup/
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Negotiating Scope: Impact-Effort Matrix
20http://bit.ly/Impact-Effort
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Story Mapping for MVP
21http://bit.ly/JasonsStoryCanvas and hear Jason’s explanation: http://bit.ly/2Ml4vkT
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Question? What technologies do you use to help distributed teams conduct more effective meetings? Check all that apply.
q IM / Chat (Slack, Microsoft Teams)q Video conferencing (Skype, Zoom, BlueJeans etc.)q Voice conferencingq Online Document Platforms (Google Docs, Microsoft Office
Online)q DropBox, Box (other file sharing platforms)q Weave q Presentation Software (PowerPoint, Keynote, Google Docs)q Emailq Something else
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Poll QUESTION
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If you remember nothing else…
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Plan to Re-Plan
The lift-off should
set the expectation
for periodic review
Go multi-channel for
virtual meetings
What’s Goodfor F2F teams is critical for virtual teams
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References
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To leverage the frameworks described in this webinar, go to: weave.conteneo.co https://jessefewell.com/
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Thank you for attending
Our next webinar will be 3-Oct-2018: Strategies for Structuring Distributed Teams
Laura Richardsonconteneo.co
Jesse Fewelljessefewell.com