GUIDELINE FOR DIGITAL CURATION FOR THE PRINCESS

MAHA CHAKRI SIRINDHORN ANTHROPOLOGY CENTRE’S

(SAC) DIGITAL REPOSITORY: PRELIMINARY OUTCOME

8th Dec., ICADL 2016, University of Tsukuba, Japan

Sittisak RungcharoensuksriSAC, Thailand

OUTLINE

1. Introduction

2. Output from phase 1

3. Next step for phase 2

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1.1 THE CHANGING ROLE OF THAI REPOSITORIES IN THE

DIGITAL AGE

1. Time consuming

work process2. Copyright management 3. Commitment 4. Digital

preservation

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Hub for learning, teaching

and researchin

g for global

audience

Digital repositor

yStorage

1. I

NTR

OD

UCT

ION

Inconclusive national

standards and an effective

practice guide for digital

repositories

(Klungthanaboon and et al., 2012)

Sittisak R. (ICADL 2016, University of Tsukuba, Japan)

1.2 THE CURRENT SITUATION OF THE SAC

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Digital material

management problem

(www.sac.or.th)

1.3 RESEARCH OBJECTIVE, BENEFITS, METHODOLOGY

• To develop the guideline for digital curation by demonstrating a case study from digital repository of the SAC

Research objective

• The SAC can understand the situations and problems of digital repositories in the world context, in Thailand, and of itself.

• The SAC can apply the Digital Curation Lifecycle Model and further suggestions from this research to develop its own digital curation guideline.

Benefits

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Phase 2Focus group

discussionAnalysis

Phase 1Literature

review Online

questionnaire

Sittisak R. (ICADL 2016, University of Tsukuba, Japan)

1.4 WHY DIGITAL CURATION?

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1. Improve the quality of

data accession

2. Improve data quality

3. Encourage data sharing

and reuse4. Help

protect data

Benefits of

digital curatio

n

The SAC aims to understand and to

curate all the lifecycle stages of digital

objects. But how can we get to know our

lifecycle?

(Harvey, 2010, p.12)

Sittisak R. (ICADL 2016, University of Tsukuba, Japan)

1.5 DIGITAL CURATION LIFECYCLE MODEL

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Sequential Actions • Conceptualise - to develop and plan data

creation procedures and outcomes in mind• Create or receive - to associate description

and representation information of the data for data curation and also include external sources

• Appraise and Select - to evaluate  the data determination  before keeping them in the long term  

• Ingest - to prepare data for the addition to the digital archive

• Preservation action - to ensure long-term data preservation and data retention.

• Store - to secure description and representation information in an appropriate way

• Access, Use, and Reuse - to make sure that data can be accessed by authorized users for the use and later reuse

• Transform - to create the new data by generating a subset of data from original data.

(DCC)

2.1 THE SURVEY REPORT OF THE SAC'S STAFFS DIGITAL WORK PROCESS

Online questionnaire

• Data Asset Framework (DAF)

• Digital Curation Lifecycle Model

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2. O

UTP

UT

FRO

M P

HAS

E 1

12

32

61

8

16

Number and position of respondents

Researchers Coordinating staffsDatabase administrators LibrariansAudiovisual staffs ProgrammersAssistant researchers Other staffs

39 respondents from 58

staffs

2.2 SAMPLE QUESTIONS

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What types of materials and file formats which you have been created?

How often do you back up your data and where do you store them?

How do they create and receive data?

How do you participate in the digital project

during the Conceptualise stage?

Do you apply any Appraisal or Selection criteria to your data before Ingest them to the long-term storage?

How do you acquire your data?

How does your work process have related with the SAC staffs

and other stakeholders?

What type/size of data and format do you create?

What kind of device or system do you use to back up your data?

How long will you keep your data in your device?

Does your data have reused and accessed by other staffs?

What is the reason? Why your data cannot reuse

and access by other staffs?

How do you communicate and share your data with other staffs?

2.3 SAMPLE ANSWERS

Sittisak R. (ICADL 2016, University of Tsukuba, Japan) 1012/8/2016

Data acquisition

Collecting

Composing and synthesizing

Receiving

Fieldwork

Seminar and meeting

Others

Correspondence

Data inaccessibility

Confidential dataSensitive cultural data

Non metadataObsoleteness of

medium and format

Others

Note: The responders can choose more than one answer.

Sittisak R. (ICADL 2016, University of Tsukuba, Japan)

2.4 INTEREST AND KNOWLEDGE OF THE SAC’S STAFFS

Group 1: Interested and has some

knowledge

. Group 2: Interested but lacks

knowledge

Group 3: Not interested

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2.5 THE RELATIONS BETWEEN THE SAC’S STAFFS AND

DIGITAL CURATION LIFECYCLE MODEL

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Researchers• Conceptualise the project• Create and manage data • Ingest and preserve data • Access, Use, and Reuse data

Programmers• Create and manage, and preserve data by IT tools

Database administrators

• Create and manage data • Ingest and preserve data

Coordinating staffs

• Create and manage data

Librarians• Create and manage data • Ingest and preserve da

Other staffs• Create and manage data

Audiovisual staffs

• Create and manage, and preserve data by IT tools

Assistant researchers

• Create and manage data

Sittisak R. (ICADL 2016, University of Tsukuba, Japan)

3.1 HOW DO WE APPLY DIGITAL CURATION TO THE SAC’S DIGITAL WORK PROCESS

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3. N

EXT

STEP

FO

R PH

ASE

2

1. How to create awareness and encourage knowledge about digital curation?

2. How to adapt the guideline in an appropriate way and establish effective communication?

3. How to provide support from the policy makers?

Phase 2• Focus

group discussion

• Analysis

Sittisak R. (ICADL 2016, University of Tsukuba, Japan)

Thank youありがとうございました

sittisak.r@sac.or.th

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Sittisak R. (ICADL 2016, University of Tsukuba, Japan)

REFERENCES

• R. Harvey, Digital curation: A how-to-do-it-manual, New York: Neal-Schuman Publishers, Inc., 2010.

• DCC, "What is digital curation?," [Online]. Available: http://www.dcc.ac.uk/resources/curation-lifecycle-model. [Accessed 1 April 2016].

• DAF, "Data Asset Framework: Implementation Guide," 2009.• S. Jones, S. Ross and R. Ruusalepp, "Data Audit Framework Methodology," HATII, Glasgow,

2009.• W. Klungthanaboon, T. Leelanupab and M. Moss, "Institutioanl Repositories for Scholary

Communities in Thailand," KMTL Information Technology Journal, vol. 1, no. 1, January - June 2012.

• S. Rungcharoensuksri, "The Survey Report of the SAC's Staffs Digital Work Process," The Princess Maha Chakri Sirindhorn Anthropology Centre, Bangkok, 2016. (Unpublished document)

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