2014 RCPA Technology Conference

E E E

The Rehabilitation and Community Providers Association (RCPA)

invites you to participate in its 2014 Technology Conference. RCPA

is among the largest state health and human services trade groups in

the nation with more than 300 members that employ over 150,000

people who serve nearly two million Pennsylvanians every year. Your

participation allows you to:

E Increase the visibility of your company through sponsorship

opportunities,

E Inform managers and decision-makers about your product/

service and establish contacts through exhibit hall displays, and

E Reach hundreds of professionals by advertising in the program

brochure.

Exhibitors, Advertisers, and SponsorsApril 8 – 9, 2014

Lancaster Marriott at Penn SquareLancaster, PA

R E H A B I L I T A T I O N A N D C O M M U N I T Y P R O V I D E R S A S S O C I A T I O N

SECURE YOUR SPACE NOW!

E E E

An opportunity to effectivelyreach agency leadership!

Please review all the materials and opportunities in this prospectus. The exhibitor,

sponsorship, and advertising form must be completed by February 7, 2014 for com-

panies to be included in printed materials. Booth space is available on a first-come,

first-served basis. An early reply is suggested to all opportunities. No registration is

considered complete unless accompanied by payment. Additional questions should

be directed to Tina Miletic at 717-364-3280 or tmiletic@paproviders.org.

Our AttendeesRCPA member managers and decision-makers in mental health, intellectual/developmental disabilities, brain injury, vocational and residential services, children’s services, drug and alcohol, and medical rehabilitation form the core of attendees at association events. The or-ganizations they lead affect the lives of nearly two million Pennsylvanians each year.

The target audience is:

E Chief Executive Officers, Executive Directors;

E Chief Operating Officers;

E Chief Financial Officers;

E Chief Information Officers; and

E Other senior-level manage-ment and key technology staff.

Deadline February 7,

2014for inclusion in the printed program

Sponsorship Information

PLATINUM CIRCLE ($10,000 and above) includes: • Singlebooth,ExhibitHall,primelocation• Onefull-pageadvertisementintheconferenceprogram• Twoconferenceregistrations,paidinfull• RotatingbanneradontheTechnologyConferencewebsite• Logoincludedintheprintedconferencebrochure• Signagerecognitionatconference

Specific Opportunities Tuesday Networking Reception – $10,000

GOLD CIRCLE ($5,000 – $9,999) includes: • Half-pricesinglebooth,ExhibitHall,primelocation• Onefull-pageadvertisementintheconferenceprogram• Oneconferenceregistration,paidinfull• RecognitionontheTechnologyConferencewebsite• Logoincludedintheprintedconferencebrochure• Signagerecognitionatconference

Specific Opportunities TuesdayWelcomeLunch–$6,500WednesdayLunch–$6,500Wednesday Breakfast – $5,000

SILVER CIRCLE ($1,000 – $4,999) includes: • Onehalf-pageadvertisementintheconferenceprogram• PrimelocationinExhibitHall,ifexhibiting• Oneconferenceregistration• RecognitionontheTechnologyConferencewebsite• Logoincludedintheprintedconferencebrochure• Signagerecognitionatconference

Specific Opportunities Conference Tote Bags – $3,000Jump Drives – $3,000Wireless Internet – $3,000Conference Notebooks – $2,500Coffee Break (Tuesday) – $1,000Afternoon Break (Tuesday) – $1,000Coffee Break (Wednesday) – $1,000Prize Giveaway – $1,000

RCPA is privileged to have many organizations support its events through varied levels of sponsorship. Sponsor-ship opportunities support activities such as networking receptions, meals, educational speakers, breaks, prize giveaways, meeting materials, and attendee gifts. Sponsors who also exhibit are given preference in booth locationinExhibitHall,withmajorsponsorsreceivingprimespotsinthehall.

Companies interested in sponsorship at the technology conference should contact Tina Miletic (717-364-3280 or tmiletic@paproviders.org) directly to discuss available sponsorship opportunities.

Sponsorship Levels

An opportunity to effectivelyreach agency leadership!

Why Should You Attend?Through a long conference history, RCPA members have come to expect the finest from exhibitors, sponsors, and advertisers. This technology confer-ence allows you to:

E Reach key decision makers with your product,

E Communicate your leadership in the field of technology, and

E Show your commitment to the human services sector and its people.

Exhibitor Schedule

Lancaster Marriott at Penn SquareHeritageBallroomLancaster,PA

Tuesday April 8ExhibitHallSetUp 8:00 a.m. – 12:00 p.m.

ExhibitHallOpen 12:00 – 7:00 p.m.

Lunch 12:00 – 1:15 p.m.

Welcome Reception 5:00 – 7:00 p.m.

Wednesday April 9ExhibitHallOpen 8:00 a.m. – 2:00 p.m.

Breakfast 8:00 – 9:00 a.m.

Lunch/PrizeGiveaway 12:30 – 2:00 p.m.

Exhibitor Tear Down 2:30 – 5:00 p.m.

E REGISTRATION AND ACCOMMODATIONS

Exhibitors requiring overnight accommodations must make reservations directly with the hotel at 888-850-6146. A room rate of $119 plus tax is available by indicating that you are registering for the RCPA conference. The reservation cut-off date is March 17, 2014 at 5:00 p.m.

E BOOTH SPECIFICATIONS

All booth spaces are 10’ x 10’. One (1) 8-foot skirted table and two (2) chairs are provided. Additional exhibit tables can be reserved PRIOR to the event at the cost of $100 each. Electric and Internet connections are an additional cost and cannot be guaranteed without prior arrangement. Booth assignment is determined by RCPA.

E SECURITY

RCPAprovidessecurityforExhibitHallfrom7:00p.m.April8through8:00a.m.April9.Exhibitorsare solely responsible for their own materials and should insure their exhibits against loss or dam-age. All property of exhibitors is understood to remain in their care, custody, and control in transit to,from,orwithintheconfinesofExhibitHall.

E SHIPPING AND STORAGE

MojoLogisticshasbeenselectedtoprovidelocaldrayageservices,includingshippingandstorageofexhibitmaterials.ExhibitorsmustcontactMojoLogisticsdirectlyat717-664-0158tomake arrangements.

Two full registrations, including all conference activities, are included within the exhibit fee.

Exhibitor InformationDeadline for inclusion in the printed program: February 7, 2014. Remaining space, if any, will be sold after this time, but inclusion in conference materials will not be available.

Guidelines and Requirements for Participating

Exhibit Rates

RCPA Member $750

Non-member $1,000

Electricity $50/line

Hard-wiredInternetConnection $100/line

WirelessInternetinExhibitHall Free

In order to assure that all participants enjoy a successful conference experience, guidelines and require-ments are necessary. Please read all items carefully and contact Tina Miletic (717-364-3280 or tmiletic@paproviders.org) with any questions.

An opportunity to effectivelyreach agency leadership!

Ad SpecificationsAdvertising PolicyRCPA retains the right to exercise control over the content of its publications in order to fulfill its legal obligations and mission. The association reserves the right to unilaterally reject or cancel advertisements in its publications for any reason at any time. All advertising is subject to associa-tion approval. RCPA complies with provisions of federal laws prohibiting discrimination. Place-ment of ads is at RCPA’s discretion.

Publication of an advertisement does not consti-tute endorsement or approval of any products or services advertised, any point of view, stan-dard, or opinion presented therein. RCPA is not responsible for any claims made in an advertise-ment appearing in its publications.

The advertiser assumes liability for all ad content including text preparations and illustrations. Advertiser claims for errors will be decided on a case-by-case basis with discounts offered for the advertisement in question if it is determined that RCPA made the error and that the error seriously affected the advertising results.

Advertiser InformationDeadline February 7,

2014for inclusion in the printed program

Advertising Rates

RCPA Member Non-member

Full Page $300 $400

HalfPage $175 $250

SizesFullpage7½”Wx10”HHalfpage7½”Wx4¾”H

Requirements

E All ads are reproduced in black and white. Do not send 2- or 4-color ads.

E HighresolutionPDFsare the preferred file format. They must be distilled with “press” job option selected. EPS and TIFF files are accepted as well. Microsoft Word, PowerPoint, or Publisher ads are not accepted.

E Questions related to file prepa-ration should be directed to: LiloMueller LiloGrafik 717-558-8837 lilografik@aol.com

E All advertisements must be received by RCPA on or before February 7, 2014 to be included in the conference program brochure.

E For the best possible reproduc-tion of your advertisement, it is recommended that you provide a print-ready electronic file as described above.

E Typesetting and art fees will be charged for ads that require adjustment.

The placement of an order for an advertisement constitutes acceptance of rules and conditions. No cancellations of advertisement will be accepted after the deadline of February 7, 2014. Advertising orders received after February 7, 2014 will not be included.

Lancaster Marriott at Penn Square, Lancaster, PA April 8 – 9, 2014

Agreement for Exhibitors, Advertisers, and Sponsors •••Typeorprintallinformation.Agreementmust include paymenttobecomplete.•••

Company Name _________________________________________________________________________

Contact Name ___________________________________________________________________________

Title ___________________________________________________________________________________

Street Address ___________________________________________________________________________

City _______________________________________________________ State _____ Zip ____________

Telephone __________________________________ Fax _______________________________________

Email _____________________________________

Continued on next page — Entire agreement must be completed.

Companies receive two conference registrations with payment of an exhibit booth. These registrations allow participants to attend all scheduled activities. Additional staff wishing to attend should register independently.

Please indicate the names of complimentary registrants.

Registrant #1 _______________________________________________________________________________

Registrant #2 _______________________________________________________________________________

LodgingarrangementsmustbemadedirectlywithMarriottreservationsat888-850-6146or 717-239-1600. Indicate that you are a RCPA conference participant to receive discounted conference rates.

Negotiated SPONSORSHIP activity:

Event: ________________________________________________________ Cost $ ___________________

YES, I will participate in the following EXHIBIT activities:

RCPA Member Non-member

n Exhibit Booth $750 n Exhibit Booth $1,000

We require: n Electricity ($50/line) # lines ___ nHard-wiredInternetconnection($100/line)#lines___

WirelesscapabilitywillbeavailableintheExhibitHall.

Please make a copy of this form for your records. Full payment must accompany the agree-ment and should be sent no later than February 7, 2014 to:

Tina MileticRCPA2101 N Front St, Bldg 3, Ste 200Harrisburg,PA17110717-364-3280 (Phone)717-364-3287 (Fax)tmiletic@paproviders.org

Deadline February 7,

2014for inclusion in the printed program

2014 RCPA Technology Conference

An opportunity to effectivelyreach agency leadership!

Continued from previous page — Entire agreement must be completed.

YES, I will participate in the following ADVERTISING activity:

RCPA Member Non-membern Full-page advertisement $300 n Full-page advertisement $400

n Half-pageadvertisement $175 n Half-pageadvertisement $250

Total Amount Enclosed (all exhibit, advertiser, and sponsorship fees) $ ____________________

Checks must be made payable to RCPA. Payment is also accepted via MasterCard and Visa.

If paying by credit card, please complete the following:

Name as it appears on card __________________________________________________________________

Zip code for card billing address ______________________________________________________________

Card Type n MasterCard n Visa

Card Number ________________________________________________________________________________

Expiration Date ________________________________________________ CVV # ______________________

Signature (required) ____________________________________________

Cancellation

All cancellations must be forwarded in writing to Tina Miletic, RCPA, 2101 N Front St, Bldg 3, Ste 200, Harrisburg,PA17110;(Fax)717-364-3287;ortmiletic@paproviders.org.

Exhibits

RCPA will refund all exhibit monies paid less a $100 processing fee for cancellations received on or before February 7, 2014. No refunds are made for cancellations after February 7, 2014. Exhibitors who cancel after February 7, 2014 are obligated to make full payment and will forfeit all monies paid. If booth space is not occupied by 12:00 p.m. on April 8, 2014 RCPA reserves the right to use the space as it sees fit to eliminateemptyspacesinExhibitHall.

Advertisements

No cancellations of advertisement will be accepted after the deadline of February 7, 2014. Advertising orders received after February 7, 2014 will not be included.